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Home My Public Portal AboutBrewster School Committee -- 2018-06-20 Minutes . . , .. .I Brewster School Committee 1. 0 Wednesday , June 20 , 2018 ® o Brewster Town Hall 1 1 I. 11 Present'l'or tA'e,' Committee : David Telman, Jessica Larsen, Claire Gradone, Marie Enochty, Robert Miller Present for the Administration: Thomas Conrad, Giovanna Venditti, Patty Allen and Joanna Hughes Reorganization Superintendent Conrad called the meeting to order at 6 : 30 p .m . and called for nominations for Chair. A motion was made by Jessica Larsen, seconded by Marie Enochty to appoint Claire Gradone as Chair of the Committee . Claire Gradone declined the nomination. On a motion by Marie Enochty, seconded by Robert Miller, it was voted 4 yeas and 1 nay (Jessica Larsen) to appoint David Telman as Chair of the Brewster School Committee . On a motion by Marie Enochty, seconded by Robert Miller, it was voted unanimously to appoint Claire Gradone as Vice Chair of the Brewster School Committee . Other appointments were voted as follows : Secretary, Ann Tefft Payroll Authorizer, Claire Gradone Alternate Payroll Authorizer : Jessica Larsen Policy Subcommittee — David Telman Central Office Budget — Claire Gradone Negotiations — Jessica Larsen Transportation — Claire Gradone Health & Wellness — Jessica Larsen Substance Abuse Task Force — Jessica Larsen Building Needs & Assessment — David Telman Cape Cod Collaborative — Jessica Larsen PTA Liaison — Robert Miller School Council Liaison — Stony Brook — Jessica Larsen Eddy — Robert Miller Union 54 Voting Members — David Telman, Claire Gradone, Marie Enochty Alternates — Jessica Larsen, Robert Miller Citizens Speak None PRIORITY BUSINESS Amend the Minutes of April 26, 2018 On a motion by Marie Enochty, seconded by Claire Gradone, it was voted 4 yeas and 1 abstention (Jessica Larsen) to amend the April 26, 2018 minutes to read : On a motion by Claire Gradone, seconded by Jessica Larsen, it was voted that the students and programs cannot fit into one building at this point and for the foreseeable future . Update from Brewster Conservation Trust Hal Minis, Charlie McKendree and Patsy Marchant updated the committee on the work that has taken place on the state certified Vernal Pool Trail, installation of benches by AmeriCorps, the amphitheater, signage, trail maps and an interpretative sign at the vernal pool . They explained the collaboration between the BCT and the Audubon relative to Brewster School Committee Minutes June 20, 2018 [ 1l field trips that supplement the classroom education program . They also indicated that the BCT has donated approximately $4,000 of science equipment including dip nets, binoculars, compasses, a microscope and slides, a depth gauge, bug boxes, thermometers, and bird and bat boxes . The work on the trail, signage, benches, and science equipment are funded by a grant from a family foundation and the science field trips are funded by a generous BCT donor . The Committee thanked the teachers and the BCT, especially Hal Minis, for making this happen for students in Brewster. Administrators ' Reports Principal' s Report Principals ' reports were included in the packet. There were no questions . Assistant Superintendent' s Report Keith Gauley ' s report was included in the packet. There were no questions . Superintendent' s Report Superintendent Conrad sharcd that this is the season of graduations, award programs, talent shows and are very busy days . He congratulated Principal Hughes and the Stn Grade students who had promotion ceremonies earlier in the evening . He reported that he and Barry Schofield went up on the Stony Brook roof to see all the shingles that are breaking up in sporadic areas . Town officials are well aware of this and noted the shingles are 15 years old . The town had referred this to their legal department with no action taken . He will have an update in September. (There is minimal, if any, penetration of water) He indicated there is $ 74 , 000 in Capital to do this work. FY18 Budget Giovanna Venditti, Director of Finance and Operations reported the balance in the Eddy budget after adjustments is - $40, 797 . She reviewed line items with variances . She reviewed the Stony Brook Elementary School budget and indicated, after adjustments, a balance of $92, 627 . She reviewed two scenarios for a spending plan . One option included security at Stony Brook for $34, 751 and the other included Pre Payment for SN Transportation Expenses and preschool . Discussion ensued relative to the security cameras, the location, if both schools should install, and the vendor, Galaxy. It was suggested that a more comprehensive presentation take place at a future meeting. It was asked if this could be included in the Capital Plan . The Superintendent indicated this was a reaction to an incident and that members of the community want the committee to look at security in these buildings . Another member inquired if this was happening District-wide and if a better price would be given by the vendor, if that is the case . It was suggested that security be an item for discussion at the Joint School Committee meeting in October. On a motion by Jessica Larsen, seconded by Marie Enochty, it was voted unanimously to approve the Combined End- of-Year Spending Plan on the white sheet that will prepay preschool and prepay Special Needs Transportation . Gifts and Donations On a motion by Claire Gradone, seconded by Marie Enochty, it was voted unanimously to accept the gift to the Stony Brook School for the Literacy Program from Rotary the Rotary Club of Orleans Goodworks . Eddy Improvement Plan Principal Hughes reviewed the Eddy School Improvement Plan 201 &2020 . She thanked the members of the School Council for working through the process . She indicated that the mission and vision statement has been amended . She highlighted the goals and action items to achieve progress on the goals . 1 . Academic — Eddy students will meet or exceed MA State proficiency standards in English Language Arts, Mathematics, and Science, Technology & engineering. 2 . School Climate — Provide a nurturing school climate that is safe, respectful, and welcoming for all students, parents and visitors . 3 . Parent/Community Involvement — Expand opportunities for family and community involvement through collaboration and participation be effectively communicating information regarding student progress, school events, assignments, curriculum, volunteer opportunities and budget issues . Brewster School Committee Minutes June 20, 2018 [ 2 ] Reports and Information Preschool Enrollment — Included in packet Cape Cod Collaborative — No report School Councils — No report PTO — Claire Gradone reported that they had their end of year social Policy Subcommittee — David Telman indicated that the Policy Subcommittee met and is bringing forward revisions to the Staff Technology Use Policy in September. Transportation Subcommittee — No report Substance Abuse Subcommittee — Jessica Larsen reported that the committee discussed the Second Step Program . Possible Consolidation Subcommittee-Jessica Larsen and Claire Gradone will meet over the summer. Approval of Minutes On a motion by Claire Gradone, seconded by Marie Enochty, it was voted 4 yeas and 1 abstention (Robert Miller) to approve the minutes of May 17, 2018 . There will be no July meeting and the committee will meet August 16'h . (time to be determined) Adjournment On a motion by Jessica Larsen, seconded by Claire Gradone, it was voted unanimously to adjourn the meeting at 6 : 40 p .m . Submitted by, Ann M . Tefft Included in the packet: Administrators ' reports, expenditure report, spending plan, School Improvement Plan, Gifts and minutes. Brewster School Committee Minutes June 20, 2018 [3 ]