HomeMy Public PortalAboutM 1982-05-26 - CC!J
PRELIMINARY BUDGET MEETINGS
May 26, 1982
The City Council met at 1:00 p.m. for the first of several
scheduled sessions on the proposed budget for Fiscal Year
1982-83. The first order of business was an examination
of estimated revenues (p.3 - 8). Staff presented a slightly
higher estimate for secured and unsecured property taxes.
A 5 to 8~ decrease in General Fund revenue for FY 1982-83
was noted. Council was presented with a personnel summary
which showed the distribution of each employees' salary by
funding source and City department.
Preliminary budgets for the City Council, City Treasurer,
City Attorney, Community Promotion and City Manager's
office (p. 13 - 20) were reviewed. Alterations were the
elimination of travel and meeting expenditures for the City
Treasurer, restoration of requested funding level for the
Chamber of Commerce, increasing the line item for Community
Promotion to $15,000 and allocation of $1,200 for the
library. Graffiti removal was transferred to Grant Funding.
Staff provided corrected salary and benefit figures for the
City Manager's office. Further review of the central ad-
ministrative budget was deferred in order to consider the
Community Development Department (p. 52 - 54 and 87 - 100),
Lynwood Redevelopment Agency (p. 41 and 118 - 128) and the
Public Safety Department (p. 34 - 37) proposals and related
Capital Outlay and Improvement Projects (p. 8, 111, 113, and
115 }`.
Ms. Sandra Read gave an overview of the divisions in Com-
,,.-. munity Development Department and the various funding sources,
j explaining the various HCDA contracts. She noted .that,
I although an additional Building Inspector position was not
currently requested, possible major developments in the City
might make the position a necessity in the future. As the
administrator, Fire Chief Lathrope was present for the dis-
cussion of the Code Enforcement proposed budget. No altera-
tions in the Manager's recommendations for the Development
Department's budget were proposed. The Redevelopment Agency's
Table of Organization and estimated revenues and expenditures
for the two project areas were examined with no suggested
revisions.
Fire Chief Lathrope presented the Public Safety Department's
budget and responded to questions on the line items and pro-
posed Capital Improvement and Outlay (p. 111). Council was
told of corrections that were made in Fire Administrative
Salaries and Benefits. No revisions were proposed to the
City Manager's recommendations for this Department's budget.
The workshop was concluded at 5:00 p. m.
May 27, 1982
The City Council met at 1:45 p.m. to continue examination
of the preliminary budget. The functions assigned to the
Personnel Department (p. 24 - 29, 39 and 40; 74 and 111)
were reviewed. Corrections were made in the Personnel
Division salary and benefits which lowered overall requested
budget. The Council was told that the Public Information
budget was going to be merged with General Services and that
the Account Clerk position would be moved from Personnel to
General Services. Councilman Rowe suggested investigating
more extensive use of the non-profit corporation for mailing.
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There was a general discussion on the
the direction that a separate errors
acquired. A review was also made of
for employee benefits (p. 84 and 85).
City's insurances with
and omissions policy be
the self-insurance fund
The City Clerk's budget (p. 21 - 23) was presented. Cor-
rections and an addition for Council meetings Secretary pay
in the salary and benefits and travel and meetings line
items were noted which reduced the overall request. No
further altera$i.ons to the Manager's recommendations for
the Personnel and the City Clerk's Department were suggested.
The Director of Public Works presented the preliminary budget
for his Department beginning with General Fund activities
(p. 44 - 51). A reduction in the supplies for weed abatement
was noted, as well as the need to increase. the allocation for
the contract in waste collections to $557,490. Council was
apprised that a study proposing a rate increase for waste
collection due to the increased contract cost would be on
the next regular agenda. Estimated revenues and proposed
budgets for Street Maintenance (p. 68, 69, and 70), Traffic
Signals (p. 71 and 72) and Street Lighting (p. 77 and 78)
were reviewed with no proposed changes from the Manager's
recommendations. Public Works Capital Outlay and Improvement
proposals (p. 111 - 113; and p. 115 and 116) were also dis-
cussed. The revenues and proposed budget for the Water Fund
(p. 61 - 65) were thoroughly examined. The Director of Public
Works presented a survey demonstrating the dramatically low
water rates currently charged and slides showing the gap
between revenue and expenditures. A five-year plan for water
rate increases was discussed and slated to be brought before
the Council for consideration at a regularly scheduled meeting.
June 1. 1982
Council met to review the preliminary budget for Recreation
and Parks beginning with pages 55 through 60, and page 112.
The Director discussed expenditures for administration,
recreation, Bateman Hall, and the Natatorium. It was noted
that the decreases in the Natatorium allocation would result
in three-month operation only, as well as the elimination of
certain programs. The Manager's recommendations were deemed
generally acceptable with the addition of $17,600 to the
Bateman Hall Capital Outlay for a dishwasher and tables,
although it was noted that the Manager would re-examine
staffing. Capital Improvement Projects (p. 115 - 117) were
also reviewed. No changes were recommended to the Dial-A-Ride
(p. 102) budget as proposed, although Proposition A funds
were discussed for possible allocation to cover administrative
costs. There was considerable discussion on the Park Maint-
enance and Tree Maintenance preliminary budgets (p. 104 - 107).
The Park Maintenance budget was generally acceptable as sub-
mitted but further discussion was deferred until additional
information could be provided on Tree Maintenance alternatives.
The Accounting Department proposed budget (p. 30, 31, 66, 67
and 111) was examined. The Accounting Manager explained that
due to financial constraints, the purchase of new computer
was not being proposed at this time. For the present, new
NCR programs could be purchased. Requests for the Accounting
Division were revised as follows: increase supplies to $5,000,
add $11,500 to contract, reduce office equipment maintenance
to $1,800, reduce capital outlay to $20,000. The supplies
account in Water Billing was reduced by $800. The day's
session was concluded at 4:45 p.m.
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June 2, 1982
The City Council met at 2:30 p.m. to review the proposed
Law Enforcement budget (p. 33 and 83). Staff submitted a
chart indicating the various law enforcement units and costs,
as well as revenue generated. Sheriff's Captain Osborn
explained the line items in the Law Enforcement proposed
budget, and described the DUI Program on which there was
extensive discussion. No alterations were proposed in
the preliminary law enforcement allocation. Due to .time
constraints it was determined to defer review of the Garage
budget and further consideration of tree maintenance until
Monday, June 7. Staff was instructed to post the proper
notices and advise the Press. The review session was con-
cluded at 4:20 p.m.
June 7, 1982
The Council met at .1:00 p.m, to study the proposed budget
for the Garage (p. 80, 81, 108, 109 and 113). There was
discussion on the status of various equipment and the
electric vehicle program. No changes to the City Manager's
recommendations were proposed.
Staff presented a chart showing the costs and service impacts
of four alternative programs for tree maintenance. The
Director of Recreation and Parks elaborated on the alterna-
tives. Noting the budgetary constraints, Council expressed
a preference for the fourth alternative which would transfer
emrgency tree responsibility and contract monitoring to the
Public Works Department and eliminate the capacity to respond
to service requests. It was noted that there were details
which remained to be worked out administratively. The Director
of Recreation and Parks stated what he felt would be the
duties of the Park Maintenance crews, and the City Manager
explained to Council that the distribution of workload and
the assignment of duties would have to be determined adminis-
tratively, and that Council need not get involved in such
matters. The City Council agreeded with the Mayor stating
that the City Council could be apprised of such by memorandum.
A brief review of Department staffing was conducted and
referred to the administration for further discussion.
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