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HomeMy Public PortalAboutM 1982-05-26 - CC!J PRELIMINARY BUDGET MEETINGS May 26, 1982 The City Council met at 1:00 p.m. for the first of several scheduled sessions on the proposed budget for Fiscal Year 1982-83. The first order of business was an examination of estimated revenues (p.3 - 8). Staff presented a slightly higher estimate for secured and unsecured property taxes. A 5 to 8~ decrease in General Fund revenue for FY 1982-83 was noted. Council was presented with a personnel summary which showed the distribution of each employees' salary by funding source and City department. Preliminary budgets for the City Council, City Treasurer, City Attorney, Community Promotion and City Manager's office (p. 13 - 20) were reviewed. Alterations were the elimination of travel and meeting expenditures for the City Treasurer, restoration of requested funding level for the Chamber of Commerce, increasing the line item for Community Promotion to $15,000 and allocation of $1,200 for the library. Graffiti removal was transferred to Grant Funding. Staff provided corrected salary and benefit figures for the City Manager's office. Further review of the central ad- ministrative budget was deferred in order to consider the Community Development Department (p. 52 - 54 and 87 - 100), Lynwood Redevelopment Agency (p. 41 and 118 - 128) and the Public Safety Department (p. 34 - 37) proposals and related Capital Outlay and Improvement Projects (p. 8, 111, 113, and 115 }`. Ms. Sandra Read gave an overview of the divisions in Com- ,,.-. munity Development Department and the various funding sources, j explaining the various HCDA contracts. She noted .that, I although an additional Building Inspector position was not currently requested, possible major developments in the City might make the position a necessity in the future. As the administrator, Fire Chief Lathrope was present for the dis- cussion of the Code Enforcement proposed budget. No altera- tions in the Manager's recommendations for the Development Department's budget were proposed. The Redevelopment Agency's Table of Organization and estimated revenues and expenditures for the two project areas were examined with no suggested revisions. Fire Chief Lathrope presented the Public Safety Department's budget and responded to questions on the line items and pro- posed Capital Improvement and Outlay (p. 111). Council was told of corrections that were made in Fire Administrative Salaries and Benefits. No revisions were proposed to the City Manager's recommendations for this Department's budget. The workshop was concluded at 5:00 p. m. May 27, 1982 The City Council met at 1:45 p.m. to continue examination of the preliminary budget. The functions assigned to the Personnel Department (p. 24 - 29, 39 and 40; 74 and 111) were reviewed. Corrections were made in the Personnel Division salary and benefits which lowered overall requested budget. The Council was told that the Public Information budget was going to be merged with General Services and that the Account Clerk position would be moved from Personnel to General Services. Councilman Rowe suggested investigating more extensive use of the non-profit corporation for mailing. V ~. There was a general discussion on the the direction that a separate errors acquired. A review was also made of for employee benefits (p. 84 and 85). City's insurances with and omissions policy be the self-insurance fund The City Clerk's budget (p. 21 - 23) was presented. Cor- rections and an addition for Council meetings Secretary pay in the salary and benefits and travel and meetings line items were noted which reduced the overall request. No further altera$i.ons to the Manager's recommendations for the Personnel and the City Clerk's Department were suggested. The Director of Public Works presented the preliminary budget for his Department beginning with General Fund activities (p. 44 - 51). A reduction in the supplies for weed abatement was noted, as well as the need to increase. the allocation for the contract in waste collections to $557,490. Council was apprised that a study proposing a rate increase for waste collection due to the increased contract cost would be on the next regular agenda. Estimated revenues and proposed budgets for Street Maintenance (p. 68, 69, and 70), Traffic Signals (p. 71 and 72) and Street Lighting (p. 77 and 78) were reviewed with no proposed changes from the Manager's recommendations. Public Works Capital Outlay and Improvement proposals (p. 111 - 113; and p. 115 and 116) were also dis- cussed. The revenues and proposed budget for the Water Fund (p. 61 - 65) were thoroughly examined. The Director of Public Works presented a survey demonstrating the dramatically low water rates currently charged and slides showing the gap between revenue and expenditures. A five-year plan for water rate increases was discussed and slated to be brought before the Council for consideration at a regularly scheduled meeting. June 1. 1982 Council met to review the preliminary budget for Recreation and Parks beginning with pages 55 through 60, and page 112. The Director discussed expenditures for administration, recreation, Bateman Hall, and the Natatorium. It was noted that the decreases in the Natatorium allocation would result in three-month operation only, as well as the elimination of certain programs. The Manager's recommendations were deemed generally acceptable with the addition of $17,600 to the Bateman Hall Capital Outlay for a dishwasher and tables, although it was noted that the Manager would re-examine staffing. Capital Improvement Projects (p. 115 - 117) were also reviewed. No changes were recommended to the Dial-A-Ride (p. 102) budget as proposed, although Proposition A funds were discussed for possible allocation to cover administrative costs. There was considerable discussion on the Park Maint- enance and Tree Maintenance preliminary budgets (p. 104 - 107). The Park Maintenance budget was generally acceptable as sub- mitted but further discussion was deferred until additional information could be provided on Tree Maintenance alternatives. The Accounting Department proposed budget (p. 30, 31, 66, 67 and 111) was examined. The Accounting Manager explained that due to financial constraints, the purchase of new computer was not being proposed at this time. For the present, new NCR programs could be purchased. Requests for the Accounting Division were revised as follows: increase supplies to $5,000, add $11,500 to contract, reduce office equipment maintenance to $1,800, reduce capital outlay to $20,000. The supplies account in Water Billing was reduced by $800. The day's session was concluded at 4:45 p.m. G June 2, 1982 The City Council met at 2:30 p.m. to review the proposed Law Enforcement budget (p. 33 and 83). Staff submitted a chart indicating the various law enforcement units and costs, as well as revenue generated. Sheriff's Captain Osborn explained the line items in the Law Enforcement proposed budget, and described the DUI Program on which there was extensive discussion. No alterations were proposed in the preliminary law enforcement allocation. Due to .time constraints it was determined to defer review of the Garage budget and further consideration of tree maintenance until Monday, June 7. Staff was instructed to post the proper notices and advise the Press. The review session was con- cluded at 4:20 p.m. June 7, 1982 The Council met at .1:00 p.m, to study the proposed budget for the Garage (p. 80, 81, 108, 109 and 113). There was discussion on the status of various equipment and the electric vehicle program. No changes to the City Manager's recommendations were proposed. Staff presented a chart showing the costs and service impacts of four alternative programs for tree maintenance. The Director of Recreation and Parks elaborated on the alterna- tives. Noting the budgetary constraints, Council expressed a preference for the fourth alternative which would transfer emrgency tree responsibility and contract monitoring to the Public Works Department and eliminate the capacity to respond to service requests. It was noted that there were details which remained to be worked out administratively. The Director of Recreation and Parks stated what he felt would be the duties of the Park Maintenance crews, and the City Manager explained to Council that the distribution of workload and the assignment of duties would have to be determined adminis- tratively, and that Council need not get involved in such matters. The City Council agreeded with the Mayor stating that the City Council could be apprised of such by memorandum. A brief review of Department staffing was conducted and referred to the administration for further discussion. i" ' ~ r' , , ~`. r ,' ~\