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HomeMy Public PortalAboutM 2003-05-12 - CC_sp ro ���� LYNWOOD CITY COUNCIL SPECIAL MEETING MAY 12, 2003 The City Council of the City of Lynwood met in a Special Meeting in the Council Chambers, 1 1330 Bullis Road on the above date at 6:16 p.m. Mayor Pedroza presiding. ^' Councilman Byrd, Reyes, Richazds, Rodriguez and Pedroza answered the roll call. Also present were City Manager Hempe, City Attorney Casso, City Clerk Hooper and City Treasurer Pygatt � � City Clerk Andrea Hooper announced that the agenda had been duly posted in accordance with the Brown Act. City Manager Hempe requested that the City Council consider a joint discussion on City Council Item #5 & 6, Lynwood Public Finance Authority Item #4, Lynwood Redevelopment Agency Item #1, Lynwood Information Inc. Item #4, as all are budget items. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORALS COMMUNICATIONS NONE — Item #5: BUDGET STATUS / PREPARATIOI�': ! City Manager Hempe explained that Assistant City Manager Alfretta Earnest would give a presentation of Amendment to FY 2002/2003 Annual Operating Budget, and after � hearing stafPs recommendation is asking that City Council adopt the Resolution. A1so stated City Counci] will be presented with a Draft Budget 2003/04-2004/OS at the Special ' Council Meeting of June 4, 2003. Assistant City Manager Eamest – Explained the following: 1. City of Lynwood Overall Organizarional Structure Charts � 2. City of Lynwood Budget Amendments – Summary of Recaps of what additional amendments are being requested. 3. Fund Balance Analysis – Summary on the financial condition of individual funds; fund balances, revenue, expenditures, transfers, and ending fund balance of current Fiscal Year of June 30` 4. Lynwood Redevelopment Agency – Budget Amendments for cunent FY and Fund Balance Analysis of each fund �. Lynwood Information, Inc. – Budget Amendments (0) and Fund Balance Analysis for this agency ' 6. Miscellaneous – a) Recreation & Community Services Department – provides proposed and current organizational charts with position changes, b) ^ Environmenta] Services Department – current and proposed changes in the � department for the new Fiscal Year. � I ' Also the City's organizational structure includes seven (7) major departments. These departments have been categorized as Legislative (City Council, City Clerk, City Treasurer and City Attorney), City Manager (Public Safety new division under CM), Finance & Administration, Environmental Services, Redevelopment, Development Services, and Recreation & Community Services. Assistant City Manager Earnest explained the Budget Amendment Recaps and Division Summary with changes and modifications made, according to her analysis. The �� � department expenditures ;contain information on staffing and describe services provided by each departmental classification and operating division. Stated that there has been reduction in salazies as well as addition to adding salaries, as positions were deleted from the budget and put back in the budget. Stated that there had to be salary and benefit adjustments. Also spoke about Fund 13, Water Fund transfers out and Dove Grant (Account 66) amendments. i Councilman Reyes questioned whether Fund 13 is used to pay for special council � meetings. Assistant City;Manager Eamest responded that "yes" this fund is used to pay for special meetings. � i Assistant City Managerl Earnest continued to explain the City's General budget amendments and LynwoodiRedevelopment Agency budget amendments, Capital Project and Special Funds, Area A, Alameda Corridor. Mayor Pedroza questioned why Redevelopment starts with a deficit. Assistant City Manager Earnest explained that Redevelopment starts with deficit due to the fact that some funds are reimbursed by the State, and then put back in the appropriate accounts. Mayor Pro Tem Rodriguez asked if they aze .overspending money. Assistant City Manager Eamest stated that there is an explanation to this matter and continued to explain in details. Councilman Reyes also questioned the procedures of paying back Section 108 Loans and the BEDI Loans. City Manager Hempe stated that they are asking to approve the resolutions for budget modifications not the BEDII Loan, because a draft budget will be brought to City Council for review. Redevelopment Director Louis Morales explained the current loans in connection with Plaza Mexico acquisition and BEDI Loan. City Council members continued debating various issues relative to the Plaza Mexico Project, but City Attomey� Casso reminded City Council to remember. the Rules of — Decorum. ' Councilman Richards ques why the tree trimmin is $75 000. Environmental B Services Director Yadi Faihadi explained that the tree-trimming program is a four-year contract, and the City is ' divided into four (4) sections for tree maintenance. City Manager Hempe also reporfed that the tree trimming has been conducted throughout the entire City. i � Assistant City Manager E I est explained in detail the Water Fund and Retirement Funds, Add Risk Plan, Fund' 12 transfers to Fund 14. City Manager Hempe stated Assistant City Manager Earnest has concluded her presentation of the End Fiscal Yeaz Budget Amendments, and requested City Council allow staff to provide a preview of the Fiscal Year 2003-2005 modifications, which a budget presentation has been scheduled for June 4, 2003. Assistant City Manager Eamest explained that there aze three modifications in the City Manager's Office that proposes to move up.an Administrative Assistant to the position of Executive Assistant, one (1) Office Assistant to the position of Administrative Assistant, and transfened out an Administrative Analyst from the City Manager's Office to another department, which will save money to the City Manager's Office. Councilman Richazds questioned why the Assistant City Managers doesn't have administrative support to assist them. Assistant City Manager Earnest stated that it is � included in the departmental structure. Also expressed concems with Media Services vacant position and the position of Manager of City Council Affairs not linked closely , with the Council and City Manager charts. City Manager Hempe explained the Manager ' of City Council Affairs will report to her and will work closely with City Manager and City Council. �'� � Environmenta] Services Director �Yadi Farhadi — Explained the responsibilities of each Assistant Director within each division: v Capital Improvement Projects (CIP) — responsible for designs, construction, CIP Grants, Inspections :• Public Works/Engineering Division — responsible for traffic, developments, program grants, NPDES, Waste Management contract, trolley contract, crossing guards, recycling programs, Animal Control agreement ^ ti• Utilities Division — water, sewer system, street lighting, traffic signals, ' underground utilities •3 Facilities Division — building maintenance, street maintenance, fleet maintenance, tree maintenance, etc. ' Environmental Services Director Farhadi reported that he is proposing to have four (4) , Managers instead of three (3). Also reported that Assistant Director Al Valencia will retire this year and his �position will not be filled which will save tfie Department money. He continued to explain his Department's proposed budget changes. Mayor Pro Tem Rodriguez commended staff for a wonderful job but suggested including page nu�nbers to the documents. Redevelopment Director Louis Morales stated his Departmeut proposes only to make changes in titles but is still in need of positions of Director of Housing, Deputy Director of Redevelopment and two (2) Associates, as Shirley Wolfe wil] be leaving the City. Development Services Director Grant Taylor explained his Department is comprised of Planning, Building, and Code Enforcement Divisions. Stated the Building & Safety has currently two (2) City Consultants and one (1) Trainee, and one (1) part-time Office Assistant I that is proposing to be Full-Time. Explained that he needs an entry level Supervisory Planner to assist with plans. Stated a new position is the Planning & —", Building Permit Technician which primary responsibility is the Pre-Sale Inspection (the Real PropeRy Reports). Also proposes to have a Senior Planner, and increasing the Seniorinspectors salary range. Mayor Pro Tem Rodriguez questioned the cost of Pre-Sale Inspection Report. Mayor Pedroza questioned how many employees compose the Neighborhood ' Preservation Division. Development Services Taylor responded the Neighborhood Preservation has currently one (1) Acting Supervisor and five (5) officers. City Manager Hempe repoRed the Preservation Specialists are working jointly with Business License Division. ' City Manager Hempe stated that Parking Enforcement is now under the Finance & Administration Services. Mayor Pedroza stated the Parking Enforcement needs additiona] officers in an efforf to enforce parking meters violations,. and feels some parking meters have been installed at inadequate locations. City Manager Hempe stated staff would bring back a report on this matter at the next regular meeting. Councilman Reyes commented he has complained in several occasions about abandoned cars left in residential areas and feels that Parking Enforcement should be more efficient � on enforcing these problems. Recreation & Community Services Director Jim Given - Explained his Department is � focusing to enhance community services and grant funds. His department proposes to upgrade the Recreation Superintendent positions to Deputy Director, adding a Senior Event Coordinator, and a Full-time Recreation Specialist. Also would like to have a part- time Administrative Analyst to help obtain grants for programs. Councilman Reyes questioned the role of the Lynwood Sports Association as the City is subsidizing the programs. Also stated he is concerned that volunteers are handling and collecting monies at concession stands. ��� Mayor Pedroza inquired as to when and how the Lynwood Sports Association was established and stated the volunteers have played an important role since the City doesn't have to hire additional city staff to work these programs. Recreation Director Given explained to City Council that the Lynwood Sports Association is composed of volunteers that volunteer their time to assist with the sport programs and snack bars, and it was known as the `Baseball Association" which years later established their nonprofit number as the Lynwood Sports Association. Councilman Byrd stated' that Recreation Specialist positions should be full-time positions, not part-time. Councilman Richards suggested making Recreation Superintendents to Deputy Directors, and Event Coordinators to Recreation Superintendents, and may be creating a Senior Deputy Director position, as the Recreation Department is a large department that houses the Natatorium, Youth Center, Bateman Hall, and possibly the new Senior Center. Mayor Pedroza requested installing benches and snack vending machines within the pool waiting area. City Manager Hempe stated that this presentation was just an overview of FY 2002-2003 amendments and preview of 2003-2005 and would bring back the rest of the departments such as City Clerk, City Treasurer, and Fire Department. Also stated that staff has met with the Sheriff s Department�to discuss their budget.issues. After further discussion, it was moved by Councilman Richazds to change Section 1 of the Resolution to state "That am , endments to the annual Operat�ng Budget for FY 2002/03 are hereby approved, as identified in Section 2" and adopt the Resolution as amended, seconded by Mayor Pedroza. RESOLUTION NO. 2003.087 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AND APPROVING AMENDMENTS TO THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2002-2003 BUDGET. — ROLL CALL: i AYES: COUNCILMEN BYRD, RICHARDS, AND PEDROZA NOES: COUNCILMEN REYES, RODRIGUEZ ABSTAIN: NONE ABSENT: NONE Item #6: FISCAL YEARS 2003-2005 BUDGET OVERVIEW WORKSHOP It was moved by Councilman Byrd seconded by Mayor Pro Tem Rodriguez to receive and file this presentation from staff. Item #7: EXPANSION OF CITY YARD SERVICES City Manager Hempe reported that at the previous meeting staff was directed to seek alternative sites for City Yard. Also stated City Council has been presented with handouts that include a report. Councilman Reyes questioned why just now Council was being provided with a report, and not before the meeting. City Manager Hempe stated that it was stafPs intention to just provide the Council members with a verbal presentation and that the staff report was `! prepared as a last minute resource. Mayor Pro Tem Rodriguez stated this item should be a presentation to receive and file. Redevelopment Director Louis Morales explained that they have seek possible options of sites for city yard to use for additional storage of City equipment, abandoned vehicles, and garbage assortment and transfer. Stated that staff has identified a property on Dixie � ��� Mayor Pro Tem Rodriguez s[ated he is offended in the matter he was provided with short notice information that should have been provided in advance, but has no problem with discussing this item as long it is properly posted. Councilman Richards continued to express concerns relative to this item. ROLL CALL: -- AYES: COUNCILMEN BYRD, RICHARDS, AND PEDROZA '� NOES: COUNCILMEN REYES, RODRIGUEZ � ' ABSTAIN: NONE ABSENT: NONE Mayor Pro Tem Rodriguez reiterated that he doesn't mind discussing this matter in Closed Session but they were provided with last minute information that should have been provided in advance, in order to review it and make sound decisions. CLOSED SESSION Item #8: CLOSED SESSION ITEMS � City Attorney Casso stated with respect to every item of business to be discussed in Closed Session Pursuant to Section 54957: A. PUBLICEMPLOYEE � APPOINTMENT/EMPLOYMENT/PERFORMANCE � EV ALUATION/DISCIPLINE/DISMALL/RELEASE , _ Title: � City Manager � B. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED � LITIGATION (Pursuant to Section 54956.9) Number of Cases: One (1) ' C. PUBLIC EMPLOYEE APPOINTMENT � (Pursuant to Section 54957) Title: Special Counsel , It was moved by Councilman Byrd, second by Councilman Richards and carried to recess to Closed Session at 8:5� p.m. Councif reconvened at 9:37 p.m. City Attorney Casso stated that Council met on the aforementioned matters and stated on: � , Item #8: CLOSED SESSION ITEMS . ' A. PUBLICEMPLOYEE .,._ , . APPOINTMENT/EMPLOYMENT/PERFORMANCE ; EVALUATION/DISCIPLINE/DISMALL/RELEASE � (Pursuant to Section 54957) Title: City Manager Council on a 5-0 vote - Affirms its previous appointment as City Manager Lorry Hempe for a two (2) year term, effective April 16, 2003 concluding April 15, 2005. ��� Avenue which is 70, 000 sq. ft. and has made contacted with property owner to negotiate regarding this property. Councilman Richards stated this item would lead to Real Property Negotiations and suggested considering discussing this item in Closed Session, but it would require a 4/5` vote in order to discuss it iri Closed Session. � Mayor Pro Tem Rodriguez!suggested hearing stafPs presentation and allows them time to review information pertaining to this item, then bring back this item at later date. I� , Councilman Richards stated his concerns are that they will enter into Real Property ' discussion in open session and feels that there are certain issues that should be discussed in Closed Session. City Attorney Casso stated that he agrees with Councilman Richards concerns since there will be �discussions on terms and price, which is a matter of Closed Session, and suggested Council be cautions on discussing certain issues relative to this item. �� It was moved by Councilman Richards, seconded by Councilman Byrd to discuss this item in Closed Session. • ROLL CALL: � AYES: COUNCILMEN BYRD, RICHARDS, AND PEDROZA NOES: COUNCILIVIEN REYES, RODRIGUEZ ABSTAIN: NONE ABSENT: NONE Motion died, as it requires a 4/5` vote. i Councilman Richards stated there are several issues that can't be discussed in open session and suggested agendizing this item or provide general authority to staff on one of the sites, and then bring it back for discussion. , Councilman Reyes stated he(objects to Councilman Richazds suggestions, due to the fact — that, this item will not be di'scussed and they cannot make sound decisions, and suggested to properly agendized the item for further discussion. City Attorney Casso appointed out that ofren matters are not properly put on the Agenda, and matters have gone through without indefinite discussion� Councilman Reyes continuld to express that he needs enough time to review any information in order to make(any decisions on this matter. i Redevelopment Director M Irales stated that a breakdown of options have been looked into and have pursued discu iiion with property owner about the site. Councilman Richards stated� �staff has presented a short term planning and improvements of the City Yard but may be� should consider a long-term option. Environmental Services Director Yadi Farhadi explained that a short term planning is about 3 to 4 years and a long term planning is about 6; to 7 years. Afrer further discussion, It was moved by Councilman Richards that without providing specific instructions recommended the following general parameters; to provide negotiation and execute authority for staff, and that staff be. entitled and directed to negotiate for up to the full site for a term not to exceed up to 26 months, and an amount not to exceed $5,000 per month and providing immediate entry, and to enter to execute the agreement, seconded by Councilman Byrd. � Councilman Reyes stated he.' opposes to Councilman Richazds motion due to the fact that this is still a Real Property Negotiation regardless of the language added, and feels this is an illegal action. City Attorney Casso darified that there is nothing illegal in regards with Councilman Richards motion, because it is properly posted. Mayor Pedroza also clarified the City Manager will be properly posting this item and Council will have enough time to review the information. ' � �� > City Attorney Casso reported this was a contract and Council needed to entertain a motion in open session, to affirm what was done in Closed Session. It was moved by,Councilman Reyes, seconded by Councilman Byrd. ROLL CALL IN OPEN SESSION: AYES: COUNCILMEN BYRD, REYES RICHARDS, RODRIGUEZ, AND PEDROZA _ NOES: NONE � ABSTAIN: NONE ABSENT: NONE B. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION (Pursuant to Section 54956.9) Number of Cases: One (1) 3/2 vote (rivo dissenting votes were Councilman Reyes and Mayor Pro Tem Rodriguez) — Directions were given to staff and no final action was taken. C. PUBLIC EMPLOYEE APPOINTMENT (Pursuant to Section 54957) Title: Special Counse] 3/2 vote (two dissenting votes were Councilman Reyes and Mayor � Pro Tem Rodriguez) — Council appointed Shan Thever as Special � Counsel and provided directions to the City Manager and the City � Attorney to bring any matters back with regards to Mr. Thever's : — service when and as necessary. _ ! i ADJOURNMENT Having no further discussion, it was moved by Councilman Byrd, seconded by Mayor Pro Tem Rodriguez and canied to adjourn the Special Council Meeting at 9:40 p.m lil'F'.l�u'��> �"%:2J"�i/ � emando Pedroz , Mayor � Cs�y �� �' ��-� � Andrea L. Hooper, City Clerk .