HomeMy Public PortalAbout18-9536 Amending w/Trimerge Consulting Group Sponsored by: City Manager
RESOLUTION NO. 18-9536
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AMENDMENT TO THE
AGREEMENT WITH TRIMERGE CONSULTING GROUP,
P.A., FOR CERTIFIED PUBLIC ACCOUNTANT SERVICES,
GRANT WRITING SERVICES, GRANT MANAGEMENT
SERVICES AND COMPLIANCE SERVICES, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") solicited quotes from the Miami-Dade
County Management Consulting Services Pool to obtain Certified Public Accountant Services
and on June 9, 2017, one company submitted a sealed quote in response to RFQ No. 17-
0609200; and
WHEREAS, the City Commission authorized the negotiation of an Agreement with
TriMerge Consultant Group, P.A. on June 14, 2017 via Resolution 17-9375 (Exhibit A); and
WHEREAS, TriMerge Consultant Group, P.A. desires to expand its agreement to
provide reviews for Fiscal Year 2017 and Fiscal Year 2018 and to provide Accounting,
Grant Writing, Management and Compliance Services as delineated in the amendment
substantially in the form attached as Exhibit B; and
WHEREAS, the City Commission finds that it is in the best interest of the City to
approve an Amendment to TriMerge Consultant Group, P.A.'s Agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Section 2. AUTHORIZATION
The City Commission hereby authorizes the City Manager to execute an
amendment to the Agreement with TriMerge Consultant Group, P.A., in a form
acceptable to the City Attorney, for Certified Public Accountant Services, Grant
Writing Services, Grant Management Services and Compliance Services.
Section 3. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re-lettered and corrections of
Resolution No. 18-9536
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public hearing, by filing a
corrected or re-codified copy of same with the City Clerk.
Section 4.EFFECTIVE DATE.
This Resolution shall take effect immediately upon adoption and is subject to the
approval of the Governor or his designee.
PASSED AND ADOPTED this 12th day of Sept mber, 2018.
raj.,. Taylor
Mayor
Attest to: Approved as to form:
/li
Jo. naFlores The Brown Law Group, LLC
Cite Clerk City Attorney
Moved by: COMMISSIONER KELLEY
Seconded by: COMMISSIONER RILEY
Commissioner Vote: 5-0
Commissioner Holmes: YES
Commissioner Riley: YES
Commissioner Pigatt: YES
Vice Mayor Kelley: YES
Mayor Taylor: YES
• ii. i_ •
City of Opa-Locka
Agenda Cover Memo .,
Department Department
Director: Director Signature: _
Finance Bryan Hamilton FD Signature:
Director: Department
City Manager: Newall J. Daughtrey ACM Signature: I
vi.vi� .vii
Commission 09.12.18 Item Type:
Meeting Date: X
(EnterXin box)
Fiscal Impact: Ordinance Reading:
(EnterX in box) (EnterX in box)
X Public Hearing: ,'
(EnterXin box)
Funding (Enter Fund& Advertising Requirement:
Source: Dept) (EnterXin box) X
Account#: Ex:
17-513320
Contract/P.O. RFP/RFQ/Bid#:
Required: x
(EnterXin box)
Strategic Plan Strategic Plan Priority Area: Strategic Plan Obj./Strategy:
Related Enhance Organizational 0 (list the specific objective/strategy this
(EnterXin box) X Bus.&Economic Dev 0 item will address)
Public Safety 0
Quality of Education 0
Qual.of Life&City Image Cl
Communication 0
Sponsor Name City Manager Department: City Manager
A Resolution of the City of Opa-locka, Florida authorizing the City Manager to piggyback on the City's existing
agreement with TriMerge Consulting Group on an interim basis to provide grant writing services to the City
of Opa-locka.
Staff recommends approval.
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Attat 'Hfit
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Newall J.Daughtrey r �m Telephone: (305)953-2821
Acting City Manager -on A Email: ndaughtrey @opalockafl.gov
MEMORANDUM
To: Mayor Myra L. Taylor
Vice Mayor Joseph L. Kelley
Commissioner Timothy Holmes
Commissioner Matthew Pigatt
Commissioner John Riley
From: Newall J. Daughtrey,Acting City Manager l'
�
Date: August 29,2018
Re: Certified Public Accountant Services
Please be advised that the City currently have an existing contract with Tri Merge Consulting Group as
a result of soliciting quotes from Miami-Dade County Management Consulting Services Pool.This firm
is well diverse in grant writing and grant management. I am recommending that we piggyback on the
City's current contract with Tri Merge Consulting Group on an interim basis to allow the City sufficient
time to issue an RFP in January 2019 for Grant Writing Consulting Services.There are several grants
that can be beneficial to the City,therefore the City is in need of the grant writing services to assist with
capturing grant funds.
***END OF MEMORANDUM***
MEBQE
CONSULTING GROUP
Certified Public Accountants and consultants
June 22, 2017
To the City of Opa-locka,
Mayor, Commission,and
Office of the Clerk
780 Fisherman Street,4th Floor
Opa-locka,Florida 33054
This letter is to confirm our understanding of the terms and objectives of this consulting
engagement and the nature and limitations of the Certified Public Accountant services that will be
provided in 2017 to assist the City of Opa-locka ("the City") complete the FY 2014-2015 and FY
2015-2016 audits by TriMerge Consulting Group, PA ("TriMergeCPA") ("the Firm"). Our services
do NOT contemplate our performing an audit, review, compilation or preparation of financial
statements.
TEMPORARY PROFESSIONAL ACCOUNTING STAFFING
TriMerge Consulting Group, PA (TriMergeCPA) will provide professional accounting personnel at
various staff levels requested by the City to assist with the gaining an in-depth understanding of the
key accounting policies, principles, and procedures being followed, recordkeeping methods and
data maintenance, file structures and file contents, and timetables of reporting and reporting
mechanisms. To evaluate whether the city's uniform accounting practices and procedures meet the
requirements of Section 218.33 of the Florida Statutes and assist with updating accordingly. To aid
the finance department with maintaining current and up to date accounts payable records in addition
to evaluating the policies, programs, and operations and assist with updating the policies and
procedures as deemed necessary. To aid in the preparation and posting of journal entries and
necessary month-end adjustments. To provide assistance in performing bank statement
reconciliations and monthly general ledger accounts reconciliation. To examine expenditure and.
revenue accounts of all funds for accuracy and completeness. To also assist with tracing fixed assets
and updating SunGard Fixed Asset Module. To conduct a thorough analysis of out-of-balance
conditions, financial reports, budget documents and related accounting papers to identify causes
and/or problems; Solutions will be recommended and provided with correction for identified.
account problems. To work with the finance department to coordinate year end closing of accounts
and assist with making necessary adjustments. As recommendations for changes are noted,
pertaining to safeguarding of assets, weaknesses in internal controls, or efficiency and effectiveness
of the finance staff,we will bring to the attention of management and discuss with management. We
will assist with implementation of proposed changes as directed by management. To provide
accurate timely report of activity and routine status updates as required.
SCOPE OF SERVICE
In connection with the reporting requirements of the City of Opa-locka,the scope of services we are
to provide are as follows:
• Provide technical assistance to staff involving financial reporting, payroll, accounts payable,
fixed assets, special funds, and grants.
City of Opa-locka
June 22,2017
Page 2 of 5
• Assist in analyze out-of-balance conditions, financial reports, budget documents and related
accounting papers, and identify causes or problems, recommend solutions and provide
correction for account problems.
• Work closely with the finance department to coordinate year end closing of accounts and
make needed adjustments.
• Assist the department with review of general Iedger accounts in preparation of schedules;
provide additional information, documentation and explanation to the external auditor, and
drafting the financial statements and notes for the annual FY2015 and FY2016 financial
reports.
• Assist with the compilation of financial and statistical information for various reports.
• Assist with the preparation of monthly and quarterly reports for Federal, State and Local
authorities.
• Assist with maintaining current and up to date accounts payable records and prepare and
evaluate policies, programs, and operations and assist with updating of policy and
procedures.
• Assist with analyzing expenditure and revenue accounts of all funds for accuracy and
completeness.
• Assist in prepare journal entries and makes needed month-end adjustments.
• Assist in the preparation of annual reports to State on City's finances.
• Assist in performing bank statement reconciliations and monthly general ledger accounts
reconciliation.
• Assist with forecasting and preparation of cash flow.
• Assist with tracing fixed assets and updating SunGard Fixed Asset Module.
• Assist with preparing various routine accounting schedules, and internal and external
reports.
• Assist with evaluating, updating and ensuring that the city's uniform accountin g practices
and procedures meet the requirements of Section 218.33 of the Florida Statutes.
• Assist with providing accurate timely report of activity and routine status updates as
required.
The above work will be done on a timely basis to aid the City of Opa-locka in meeting its timetable
for reporting financial statements and other applicable reporting. The City will designate the
Finance Director to supervisor our services or his/her designee.
Again, the above procedures do not constitute an audit, review, compilation or preparation of the
financial statements in accordance with the standards established by the American Institute of
Certified Public Accountants. The work performed above will be done on an as-needed hourly basis
and not as the Finance Director, which limits our involvement and knowledge of daily management
operations of the City; we understand this will be perfonned by the Finance Director. Because of
this, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcation,
may exist and may not be detected by us. By signing below the City acknowledges this fact and
agrees to indemnify us should any of the above situations occur. If any material errors,
irregularities, or illegal acts, including fraud or defalcation is detected by our professional
accountants, we will report to the designated personnel at the City and the Governor's Designee,the
oversight entity. The Governor's Designee, as an oversight entity, should also be alerted to any
City of Opa-locka
June 22, 2017
Page 3 of 5
material errors, irregularities, or illegal acts, including fraud or defalcation which we will report
directly to the Finance Director. All working papers and reports will be owned by the City of Opa-
locka.
INDEMNITY
There is a risk that material errors, irregularities, or illegal acts, including fraud or defalcation, may
exist and may not be detected by us. To the extent we are acting on behalf of the City of Opa-locka
and at the direction of management, the City of Opa-locka agrees to indemnify us for any damages
that may result from our good faith actions. By signing below the City of Opa-locka acknowledges
these and agrees to indemnify us should any of the above situations occur.
CONFIDENTIALITY
During the course of this engagement we may have access to confidential information of the City.
We acknowledge that such information, regardless of its form, is confidential and that we shall not
use, copy, or disclose the information in whole or in part in any manner or to any person or entity
without the express prior written consent of a duly authorized individuals of the City of Opa-locka.
INSURANCE
We will carry insurance Professional Liability Insurance, with a limit of liability of$1,000,000 per
claim at a minimum. We will carry Worker's Compensation in conformance with current State of
Florida Statutory requirements.
SERVICE FEES
Invoices will be billed as the work progresses. We will provide periodic invoices to the City based
on the hours of work completed by personnel on a bi-weekly basis, during the course of the
engagement. Our rates have an escalation rate of 3% added as of January 1,of each year to keep up
with inflation and cost ad'ustments. See F':ure 1 for rates. See Fl re 2 for weekl cost estimate.
TriMerge Consulting Group, PA Iigi,rc 1
City of Opa-loci:a
Technical Assistance for Certified Public Accountant Services
Temporary Professional Staffing Business Unit
Hourly Staffing
Bill Hourly
Classification Rate Discount Bill Rate
Partner Level-[CPA] $ 225 40% $ 135
Senior Manager Level-[CPA] $ 175 40% $ 105
Manager Level-[CPA] $ 150 40% $ 90
Senior Level $ 140 60% $ 56
Staff Associate Level $ 125 60% $ 50
Administrator Level $ 95 60% $ 38
Reimbursement for Out of Pocket Cost(Approved)
City of Opa-locka
June 22, 2017
Page 4 of 5
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Cost Element Hours Rate
Tem ora Accountant Senior Level 40
P ry, $... 56. $ 2,240
Temporary, Accountant Staff Level 40 $ 50 $ 2,000
............._.
Total
............ .. ...
$ 4,240
Payment is due within 30 days. Amounts not paid within 10 days from the invoice due date will be
subject to a late payment charge of 1.5% per month (18%per year). If for any reason the account is
turned over to an attorney for collection, an additional charge of 33 1/3% will be added to cover
collection costs. If we have not received payment within 30 days of our invoice, all work will be
suspended until your account is brought current. Services will be terminated for nonpayment. This
engagement does not contemplate any services not specifically included in this letter.
Fees do not include out-of-pocket expenses advanced on behalf of the City; any out-of-pocket
expenses incurred must be approved by the City in advance.
If any dispute arises among the parties hereto, the parties agree to first try in good faith to settle the
dispute by mediation administered by the American Arbitration Association under its Rules for
Professional Accounting and Related Services Disputes before resorting to litigation. The costs of
any mediation proceeding shall be shared equally by all parties.
Client and the Firm both agree that any dispute over fees charged by the Firm to the client will be
submitted for resolution by arbitration in accordance with the Rules for Professional Accounting
and Related Services Disputes of the American Arbitration Association, except that under all
circumstances the arbitrator must follow the laws of Florida. Such arbitration shall be binding and
final. IN AGREEING TO ARBITRATION, WE BOTH ACKNOWLEDGE THAT IN THE
EVENT OF A DISPUTE OVER FEES CHARGED BY THE FIRM, EACH OF US IS GIVING UP
THE RIGHT TO HAVE THE DISPUTE DECIDED IN A COURT OF LAW BEFORE A JUDGE
OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR
RESOLUTION. The prevailing party shall be entitled to an award of reasonable attorneys' fees and
costs incurred in connection with the arbitration of the dispute in an amount to be determined by the
arbitrator.
FLORIDA PUBLIC RECORDS LAW
Pursuant to Section 119.0701 of the Florida Statutes, TriMergeCPA shall:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by a public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and conditions
that a public agency would provide the records, and at a cost that does not exceed the cost
provided by law.
City of Opa-locka
June 22,2017
Page 5 of 5
(c) Ensure that public records that are exempt from public records disclosure
requirements are not disclosed,except as authorized by law.
(d) Meet all requirements for retaining public records, and transfer to the City, at no
cost to the City, all public records created, received, maintained, and/or directly related to the
performance of this Agreement that are in the possession of TriMergeCPA upon termination of
this Agreement. Upon termination of this Agreement, TriMergeCPA shall destroy any duplicate
public records that are exempt from public records disclosure requirements. All electronically
stored records must be provided to the City in a format that is compatible with the information
technology system of the City.
TriMergeCPA's failure to comply with the public records disclosure requirement set forth in
Section 119.0701 of the Florida Statutes shall be a breach of this Agreement, and the City may, in
its sole discretion, avail itself of the remedies set forth under this Agreement and available at law.
We appreciate the opportunity to be of service to you and believe this letter correctly expresses the
significant terms of our engagement.If you have any questions please let us know. If you agree with
the terms of our engagement as described in this letter,please sign the enclosed copy and return it to
the firm.This letter will continue in effect until canceled by either party.
If the foregoing is in accordance with your understanding, please sign and return to us the enclosed
copy of this letter.
Very truly yours
Geraldine Lazarre,CPA,ACA,MSTAX as agent for
TriMerge Consulting Group,PA
The services described in the foregoing letter are in accordance with my requirements. The terms
described in the letter are acceptable to me and are hereby agreed to.1J13/fl ,1.1 -i! //DA i TU NI TITLE
0111311, `, Q\�
DATE SIG TURE TITLE
39 NW 1661"Street,Suite#1 \�.a L,,,,St . 2-.0. .... . <Ls,, 1444 Biscayne Blvd.,Suite#115-21
Miami,Florida 33169 ( `� Miami,Florida 33132
Office Telephone:305.940.5344 C,N,--`'� k2.010—U �,r 1200 G Street,NW Suite#800
Office Fax:305.940.5223 Alj T?c ��4 ��U' L\ Washington,DC 20005
www.TriMergeCPA.com •info@TriMergeCPA.com
Member of the American Institute of Certified Public Accountants
Florida Institute of CPA's and Government Finance Officer's Association
Sponsored by: City Manager
RESOLUTION NO. 17-9375
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, ACCEPTING THE QUOTE
FROM TRIMERGE CONSULTING GROUP FOR CERTIFIED
PUBLIC ACCOUNTANT SERVICES PURSUANT TO RFQ NO.
17-0609200; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE A PROFESSIONAL SERVICES
AGREEMENT IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Opa-locka solicited quotes from Miami-Dade County
Management Consulting Services Pool to obtain Certified Public Accountant Services; and
WHEREAS, on June 9, 2017, one company submitted a sealed quote in response to
RFQ No. 17-0609200; and
WHEREAS, the selection review committee convened to review the quotes
submitted and said committee recommended TriMerge Consulting Group, on June 13, 2017;
and
WHEREAS, the City Commission deems TriMerge Consulting Group as being the
most responsive and responsible proposer.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference;
Section 2. The City Commission hereby accepts the proposal of TriMerge
Consulting Group for Certified Public Accountant Services pursuant to RFQ No. 17-
0609200.
Section 3. This Resolution shall take effect immediately upon adoption, and is
subject to the approval of the State of Florida Financial Oversight Board.
PASSED AND ADOPTED this 14th day of June, 2017.
Yvette J. Harrell . , Telephone: (305)953-2821 Ext.1202
City Manager Fax: (305)953-2870
Ems�7: yharrell @opalockafl.gov
MEMORANDUM
To: Mayor Myra L. Taylor
Vice Mayor Joseph L.Kelley
Commissioner Timothy Holmes
Commissioner Matthew Pigatt
Commissioner John Riley
From: Yvette J.Harrell, City Manager
Date: June 13,2017
Re: Committee Selection of Certified Public Accountant Services
Request: A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, ACCEPTING THE
QUOTE FROM TRIMERGE CONSULTING GROUP FOR
CERTIFIED PUBLIC ACCOUNTANT SERVICES
PURSUANT TO RFQ NO. 17-0609200; FURTHER
AUTHORIZING THE CITY MANAGER TO NEGOTIATE A
PROFESSIONAL SERVICES AGREEMENT IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING
FOR INCORPORATION OF RECITALS;PROVIDING FOR
AN EFFECTIVE DATE.
Description: The City of Opa-locka solicited quotes from Miami-Dade County Management
Consulting Services Pool to obtain Certified Public Accountant Services.
Financial Impact: Payable from Account Number 17-513320/61-513320
Analysis: A proposal was received by the Office of the City Clerk on June 9,2017 at 2:00
p.m. The City Clerk's Office opened sealed proposals and certified the bids
under the provisions of Sec. 2-320.1 of the City's Code of Ordinance. The
following company submitted a proposal:
TriMerge Consulting Group
City Hall • 780 Fisherman Street,4th Floor, Opa-locka,Florida 33054 • (305)688-4611
The evaluation committee met on June 13, 2017 to review proposal. Members of the
evaluation committee included:
Carlos Gonzalez, CIP
Florence West,Finance Department
Anyelina Cuevas, Human Resources Department
Ernesto Reyes,Finance Department
Franklin Rojas, Finance Department
Each committee member's review evaluation and scoring of proposal were based on the
following categories and points system:
Category Maximum Points
Company Experience&Expertise 40
Approach 25
Response of References 10
Pricing 20
Proximity of Office 5
Below you will fmd the selection committee evaluation that includes scoring of one(1)
proposal submitted/received:
Name Company Name Scoring
Carlos Gonzalez TriMerge Consulting Group 81
Florence West TriMerge Consulting Group 90
Anyelina Cuevas TriMerge Consulting Group 70
Ernesto Reyes TriMerge Consulting Group 70 _
Franklin Rojas TriMerge Consulting Group 48
Recommendation(s):
Staff recommends approval based upon the committee's review,evaluation,scoring and ranking of the
proposal submitted.Therefore,it is the recommendation of the Selection Committee that the City enters
into an agreement with TriMerge Consulting Group for Certified Public Accountant Services.
Attachments:
Request for Quotes (RFQ)#17-0609200
Bid Certification
Committee Evaluation Forms
Proposal
0
CITY OF OPA-LOCKA
CERTIFICATION
REQUEST FOR QUOTES FOR
CERTIFIED PUBLIC ACCOUNTANT SERVICES
RFQ NO. 17-0609200
I,Joanna Flores,(may Clerk of the City of Opa-locka,Florida,do hereby certify that according
to the provisions of Sec. 2-320.1 of the City's Code of Ordinances,sealed proposal(s)were
opened at the Office of the City Clerk,780 Fisherman Street,46 Floor,Opa-locka,Florida,at
2:06 p.m.this!a day of junee,2017.
PROPOSAL(S)RECEIVED
NAME/ADDRESS PROPOSAL AMOUNT
TriMerge Conwldeg Group,PA See attached pg.13 of the
39 NW 166 Street,Sake 1 proposal_Manner of
Mud,FL 3310 Past
Contact:Gerri Lazarre,CPA,ACA-Manager Partner
Tele:305.940.5344
Emil:glazarre@TriMers eCPA.com
W www.TriMerseCPA.com
I further certffy tint sealed proposals)were submitted and properly opened in the pumice ice of the
W/i--------- J79-1-:e PA. 84
Cb rn eine Parchment,Finance Director Swine Boliodi,Asristant
City of City of Opt-loan
Joanna Flores,CMC
City Clerk
:011
LTR11\4E GE
CONSULTING GROUP
Certified Public Accountants and Consultants
City of Opa- locka, Florida
Pr,cluest ror Quote No: 1,-6O92O(,'i
- CCO. _ .
2(2,17: 'l'1 PL
TRIMERGE CONSULTING GROUP, PA
39 NW 166 Street
Suite#1
Miami. FL 33169 USA
305.940 5344 Pho-..e
N'11 T-
Gerri Lazarre,CPA,ACA—Managing Partner
glazarre@TriMergeCPA.com
ETRIMEB€E
CONSULTING GROUP
Certified Public Accountants and Consultants
Table of Contents
Table of Contents. 1
Transmittal Letter 2
Detailed Proposal 4
General Requirements 4
1. Independence 4
2. License to Practice in Florida 4
3. insurance Requirements 5
4. Firm Qualifications and Experience 6
5. Partners,Supervisory,and Staff Qualifications and Experience 7
6. Prior Engagements with Other Government Entities 10
7. Similar Engagements with Other Government Entities 11
8. Identification of Potential Problems 12
9. Manner of Payment 13
ANNEX 14
ANNEX A—Executive Summary 14
ANNEX B—Personnel Profile 16
ANNEX C-Personnel Licenses and Certifications 21
ANNEX D—Business Tax Receipt(Occupational License) 23
LTR�RQc,�
CONSULTING GROUP
1 I P 3 o c Certi fied Public Accountants and Consultants
LTRIMEP€E
CONSULTING GROUP
Certified Public Accountants and Consultants
Transmittal Letter
June 9, 2017
City of Opa-locka
Office of the Clerk
780 Fisherman Street,4th Floor
Opa-locka, Florida 33054
Ladies and Gentlemen,
We understand that the City of Opa-locka ("the City"), located in Miami-Dade County, Florida,
serving a population of 14,700 residents and known for its large collection of Moorish architect
is seeking and desires Certified Public Accountant Services. We appreciate and honor your rich
heritage and thank you and appreciate the opportunity to share with you TriMerge Consulting
Group, PA ('TriMergeCPA"), and our experience, expertise and credentials to respond to the
Request for Quote(RFQ) No. 17-1609200 for Certified Public Accountant Services.
We also understand that this solicitation is to assist the City complete their annual Fiscal Year
2015 and 2016 financial reports.The City will select and negotiate with the firm who is the most
responsive to this RFQ and in the best interest of the City. We also understand that our
response should provide sufficient detail and information to complete an evaluation of the
merit of our response, which we believe we have done.We are committed to assisting the City.
TriMergeCPA is a certified public accounting and consulting firm, with experience in the
governmental and not-for-profit sector. Our TriMerge Professional Staffing Business Unit
focuses on assisting clients with their short and long-term temporary staffing needs for
accounting and finance professionals to provide the Technical Assistance required. As certified
public accountants, we understand the needs and wants of our customers, because of this, we
take a proactive approach to understanding our clients' needs so that we can provide them
with the best and the brightest. Here is what we will do:
• Provide the Technical Assistance and support that the City needs to meet the Scope of
Services, which we have done with the professional accounting team we've assembled;
• Monitor our performance and time management;
• Control cost through transparency and accountability to better the bottom line,
• And providing recommendations to improve processes and service delivery.
Like most government and nonprofit agencies, we know and understand that you must be
fiscally and fiduciary responsible, and like most enterprises care about bottom line, meanwhile,
responding timely to their customers and constituents. Knowing this, we bring our team's years
of experience serving our customers to you, and our know how in accounting, financial
ETRIMERQE
CONSULTING GROUP
2I Pa g e Certified Public Accounutnts and Consultants
management and reporting. Most who work with us praise us as being a Firm of Integrity,
Forward Thinking,Fresh Ideas and Being Flexible!
The Proposer Qualifications, Certification Regarding Debarment, Suspension Proposed
Debarment and Other Matters of Responsibility and Drug-Free Workplace Certification Forms
have been signed and included as part of our attachments.
We look forward to any questions you may have concerning the information presented.
Geraldine Lazarre, is the Point of Contact(POC) and has authority to contract and bind the firm,
contact her directly at (305) 940-5344 or at glazarre @TriMergeCPA.com. Our office located at
39 NW 166 Street, Suite #1, Miami, Florida 33169 will be managing this engagement for
Certified Public Accountant Services. Our response is a firm and irrevocable offer for ninety(90)
days from the date of the proposal opening.
Geraldine Lazarre,CPA,ACA
President&Managing Partner
TriMerge Consulting Group, PA
39 NW 1666 Street,Suite 91 1444 Biscayne Blvd.,Suite 115-21
Miami,Florida 33169 Miami,Florida 33132
Office Telephone:305.940.5344 1200 G Street,NW Suite 1800
Office Fax:305.940.5223 Washington,DC 20005
www.Trl MeroeCPAcom •intod2TrlMaraeconsultlna.com
Member of the American Institute of Certified Public Accountants,
Florida institute of CPA's and Government Finance Officers Association
ETR1MEPQ ITING G
3 I P d 2, a Certified Public Accounto.nu and Consultants
• Request for Quote No:17-0609200 for Certified Public
Accountant Services
Detailed Proposal
General Requirements
1. Independence
We are independent in fact and appearance from the City of Opa-locka (City) as defined by generally
accepted auditing standards (GAAS) and the U.S. General Accounting Office's Government Auditing
Standards.
We do not have any proposed subcontractors' or professional relationships involving the City or
potential component units for the past five(5)years.We will provide to the City a timely written notice
of any professional relationships involving the city units which we enter into during the period of our
engagement if we are selected as the proposed contractor.
2. License to Practice in Florida
We affirm that the firm is properly licensed in the state of Florida and has the ability to practice.We also
affirm that our President and Managing Partner who is the point of contact(POC)on this engagement is
properly licensed to practice in Florida as a certified public accountant (CPA). We have assigned
professionals who are licensed and unlicensed to practice in Florida, however all personnel are
supervised under a licensed CPA in the state of Florida. Over 90%of our staff have Accounting degrees.
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41 Pale
Request for Quote No:17-0609200 for Certified Public
Accountant Services
3. Insurance Requirements
We affirm that we can and will comply with the insurance requirements as enumerated in the RFQ. Here
is our Professional Liability Insurance Policy.
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CAMICO MUTUAL INSURANCE COMPANY
DECLARATIONS
ACCOUNTANTS PROFESSIONAL LIABILITY DiSURANCE POLICY
Policy Nwia: PLL109379-05
mss!Dar: 09/25/2016 t 12o01 Ii iC Saadad ra a am Mee aura Misr
Eapicafisa Dar: 09/25/2017 g tx01 AIL Sasdad tine it is edasts alert Mier
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L TR1MEB
CONSULTING GROUP
5 I P a J .. Certified Public Accountants and Consultants
• Request for Quote No: 17-0609200 for Certified Public
Accountant Services
4. Firm Qualifications and Experience
We believe that TriMergeCPA is well suited to assist the City of Opa-locka (City)with obtaining services
for Certified Public Accountants, our firm qualifications, education and experience demonstrates our
abilities to help the City by providing the professional Technical Assistance to their staff involving
financial reporting, payroll, accounts payable, fixed assets, special funds and grants provide a listing of
the total number of employees of the firm. We have put together a team of Accountants that the City
can access to provide dependable and quality work.Our team is highly trained,and you will find includes
a group of seasoned professional Accountants who have experience working with various accounting
systems, financial reporting, general ledger experience, workflow and process management and more.
Personnel assigned to the City will provide a full work week on a full time basis,and will follow the City's
laws,rules,policies and procedures.See Annex A for our Executive Summary.
Below we represent a profile of our personnel,to provide some insight on who we are.
TriMergeCPA Personnel Chart
TRIMERGE CONSULTING GROUP PERSONNEL PROFILE
Minority Non-Minority Female Male CPA/ACA
Partners 1 0 1 0 1
Managers/Supervisors 1 0 0 1 1
Staff/Seniors 7 0 4 3 2
Total 9 0 5 4 4
We are submitting a copy of our most recent external quality control review,which we passed and have
passed since inception of practicing as a Certified Public Accounting firm.
•
AICPA))
PEER REVIEW PROGRAM
is proud to peeeat thin
Certificate of Recognition
TriMerge Consulting Group, PA
For having a system equality control kw its as mming and aheWmgpmmce is e6eot for the year
aided November 30,2015 which bee beat deaiped to meet the Nga:eemu oldie quality controlatsdnde
foram amounting and aadhbg pnetioe aebliele l by the AICPA and which wad complied whit during the yew
that ended to provide the rim with reamth dde aaaaaoe of outman/with professional i*'M c
LTRIMERQJ
CONSULTING GROUP
6 1 P d _ Certified Public Accountants and Consultants
Request for Quote No: 17-0609200 for Certified Public
• d w` • Accountant Services
DAVE V.JOHN,LLC
CERTIFIED PUBLIC ACCOUNTANT
ere WEST COMMERCIAL 0.0G.TAMARAC-FL rill,
tone
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FAX.MNele-leri
fin:DIMMOMMORIMIRRE
S
July 27.2016
To the Stockholder ofTriMerge Consulting Group.PA
and the Par Review Camhaee of the
Plaids hartisue afCeNlsd Public Acoateeas
l b ve reviewed the system of quality control for the camas mod mating Facia of
TriMerge ComWdeg Camp PA.Ithe km)its effect for the yQ ended November 30.2015.My
peer review non road eed in accordance with the Std 6r Perfuming and Rapmdan on
Pee Reviews established by dm peer Review Bond of the Amerman hntham of Certified Pub&
Accountants.As•pen of ore peer review.I eauaidweed eviee by resrdaery=tides.if
applicable,la desen ining the nate std extent of my procedures The km is esporbk for
dmlpsg•system of qutay coma and emptying with it to provide the Bet wish remoaabk
comas=of performing and nRRting in conformity with applicable Pafaionl aasdade in all
mama respects My reepos'bigty is to awns an opinion on Its dap of the system of
Quality coati and the knee canpance theewith breed on my review.The roan,objective,
maps,fair r ones of,and the picadores wanted s e System Review R dserlbed in the
awards in www.aitamdnntmeny.
In my opinion,the system of amity control for the asorde{end auditing eaeds ofMileage
Consulting Croup.PA,is effect for the yar ended Nov mber 30,2015.ha bees*AMY
dmiped and notepad witlt to psovida dm firm with menorothic aasRaaoe of padmiog ad
reporting in conformity with appliable pafcasiaW stands s all reread aspects.Finn ems
waive a mfmg of pas;pw whO atjkkwry/le,)or/i r TriMage Casting Group,PA hua
((soc�ened a peer tvew mtsg d pm.
DAVE V.JOHN.LLC
The firm has not been a part of any federal or state desk reviews, or field reviews of its work during the
past three (3) years. In addition, the firm has not be a part of any disciplinary actions, non-taken or
pending during the past three (3) years or since inception with state regulatory bodies or professional
organizations.
5. Partners,Supervisory,and Staff Qualifications and Experience
Ms.Geraldine"Gerri"Lazarre,CPA,ACA,will serve as a primary point of contact(POC)on this contract,
she is the Managing Partner of the firm and has overall responsibility for the performance of her teams
work product. She is licensed to practice Public Accounting as a CPA in the state of Florida,Georgia, and
the District of Columbia and has over 17 years' experience in project management experience and
working in the public accounting and audit industry. Geraldine is a member in good standing with the
American Institute of Certified Public Accountants (AICPA), Florida Institute of Certified Public
Accountants(FICPA),and Government Finance Officers Association (GFOA). Ms. Lazarre is fully astute of
the International Standards on Auditing (ISA) that are professional standards for the performance of
financial audit of financial information issued by International Federation of Accountants(IFAC)through
the International Auditing and Assurance Standards Board (IAASB). Understanding that we are working
in a global environment, she builds and expands her knowledge by taking a comprehensive and
integrated curriculum to complete the International Financial Reporting Standards (IFRS) Certificate
Program offered by the AICPA. Ms. Lazarre also holds the Certificate in International Public Sector
Accounting Standards IPSAS and is available based on our pricing and staffing levels outlined.
LTRiMERE
CONSULTING GROUP
7 I P 3 •S e Certified Public Accountants and Consultants
Request for Quote No: 17-0609200 for Certified Public
Accountant Services
Based on our understanding of the Scope of Services, we will provide Technical Assistance by working
closely with the finance department and will assist them in their fiduciary requirements. We will report
directly to the Finance Director who is the most senior accounting and finance professional at the City to
supervise our work unless someone else is designated to do so. We will determine the protocol in
advance with the City. We are assigning Mr. Bryan Hamilton, Senior and Ms.Johann Osirus.a Staff as
two(2) individuals to assist the City for this RFQ, both their profiles are provided in Annex B.These two
will be available to work on a full-time basis based on a 40 hour work week as our full-time personnel.
We have also included additional Senior and Staff support available if the City desires additional
resources, which if required will be brought to our attention in writing. We have provided profiles of
additional staffing with their background and have availability to provide Manager and Senior Manager
Level staffing if the City requires,which they will do so in writing if required. Here is our staffing levels.
JOB STAFF CATEGORIES AND DESCRIPTION
A Partner,in addition to other roles and responsibilities which include
but not limited to:firm's overall practice,management and day-to-day
operations,equity ownership in TriMergeCPA and only person with
a „ • ' to - bind Tri - •- PA.
Each partner is an active CPA or equivalent(Chartered Accountant),
has at least 10 years of experience and has earned a Bachelor
degree or higher.Partner responsibilities may include but not limited
to:final authority in conduct of audit;full project management from
planing to reporting;overseeing all staff,and bringing in additional
Firm resources,should the engagement dictate.On average,Partners
have 10 years of for profit,nonprofit and/or government experience.
Senor Managers are active CPA's or equivalent(Chartered
Accountant),have at least 7 years of experience and have earned a
Bachelor degree or higher.Senor Manager responsibilities include
overall planning and supervision of engagement On average,Senor
Managers have 7 years of for profit,nonprofit and/or govemment
- •-clans.
Managers are active CPA's or equivalent(Chartered Accountants),
have a minimum of 5 years of experience and have earned a
Bachelor degree or higher.Manager responsibilities include assisting
with planning,supervision,and review of engagement assigrrnents.
On average,Managers have 5 years of for profit,nonprofit and/or
•vemment e••-rience.
Senor Associate have a minimum of 3 years of experience and have
earned a Bachelor degree or higher.Senor Associate
responsibilities include serving as an audit team member,requiring
Nmited supervision.On average,Senior Associate have 3 years of for
• • no •rofit and/or•merriment e.•-rience.
Each Staff Associate is a recent college hire who has earned a
Bachelor degree or higher.Staff Associate responsibilities include
servi • as an audit team member -•uiri • close s •=rvision.
We provide a profile of our team in order for the City to determine who our principal supervisory are
and management staff,including some of our team and their experience.
What you will find in reviewing the profile of the personnel we have envisioned on this engagement is
that they have the qualifications in education, experience and skills to meet the Scope of Services
required,which we understand to be as follows:
• Provide technical assistance to staff involving financial reporting, payroll, accounts payable,
fixed assets,special funds,and grants.
LTRIMERQ,
8I PR ; e Cerufied Public Accountants and Consultants
• Request for Quote No: 17-0609200 for Certified Public
Accountant Services
• Assist in analyze out-of-balance conditions, financial reports, budget documents and related
accounting papers, and identify causes or problems, recommend solutions and provide
correction for account problems.
• Work closely with the finance department to coordinate year end closing of accounts and make
needed adjustments.
• Assist the department with review of general ledger accounts in preparation of schedules,
provide additional information, documentation and explanation to the financial auditor, and
drafting the financial statements and notes for the annual FY2015 and FY2016 financial reports.
• Assist with the compilation of financial and statistical information for various reports.
• Assist with the preparation of monthly and quarterly reports for Federal, State and Local
authorities.
• Assist with maintaining current and up to date accounts payable records and prepare and
evaluate policies,programs,and operations and assist with updating of policy and procedures.
• Assist with analyzing expenditure and revenue accounts of all funds for accuracy and
completeness.
• Assist in prepare journal entries and makes needed month-end adjustments.
• Assist in the preparation of annual reports to State on City's finances.
• Assist in performing bank statement reconciliations and monthly general ledger accounts
reconciliation.
• Assist with forecasting and preparation of cash flow.
• Assist with tracing fixed assets and updating SunGard Fixed Asset Module.
• Assist with preparing various routine accounting schedules,and internal and external reports.
• Assist with evaluating, updating and ensuring that the city's uniform accounting practices and
procedures meet the requirements of Section 218.33 of the Florida Statutes.
• Assist with providing accurate timely report of activity and routine status updates as required.
What you will also see is that our firm has a Professional Development Program that allows our team to
get the required training and continuing professional development requirements to stay current in the
field of accounting and auditing as it relates to government accounting. We attend the Florida Institute
of CPA's annual's State and Local Government Conference. We know that government has the
responsibility of serving the public's best interest, because of this we know that this is no simple task,
this is why we help our team stay on top of learning best practices from colleagues and taking a look at
the big picture as part of our due diligence as we continue to stay ahead of the curve and work with the
government accounting and audit sector. This conference provides between 16 to 18 hours of
continuing education annually.
Our firm has the following policy surrounding continuing professional education.
TriMergeCPA's Professional Development Program is quite robust to
assist our team with their continuing professional education (CPE)
requirements. We value and stress the importance of maintaining 8lsII Education
professional certifications and updating our skills and expertise. �I Eas
TriMergeCPA attend workshops, seminars and online courses t�l j �]
sponsored by Government Finance Officers Association (GFOA), /y
American Institute of CPAs (AICPA), Florida Institute of CPAs (FICPA),
University of Georgia's Carl Vinson Institute of Government online training courses and qualifying
courses offered by national and regional accounting firms, local colleges and universities, the Internal
Revenue Service and/or professional organizations.
LTRIME
CONSULTING GROUP
9 I P a ; e Certified Public Accountants and Consultants
410 Request for Quote No:17-0609200 for Certified Public
Accountant Services
We ensure that our team receives a variety of CPE credits ranging from different industries and service
areas. CPE records are monitored bi-annually for compliance with rules,with a minimum of 40 per year
and 24 in government and nonprofit for staff classified as professionals within our TriMergeCPA
Government and Nonprofit Practice Unit in accordance with our Quality Control system and for those
working a majority of the time on government engagements.
As a member of AICPA, and GAO Standards on CPE, our professional CPAs are required to have a
minimum of 80 credit hours of formal, firm-approved professional education every 2 years, with a
minimum of 40 hours a year. Our office regularly conducts technical workshops to provide the
professional staff with updates in recent developments in A&A.Our training plan ensures that personnel
attain the required member hours of Governmental CPE. Our professional development process to aid
our team is as follows:
❖ Firm CPE Planning Worksheet is prepared annually and is approved by Geraldine Lazarre.
• All professionals personnel must obtain a minimum of 40 hours of CPE each year(or, alternatively, meet
the CPE requirements of the AICPA) in programs that qualify for credit under the CPE rules that govern the
firm.
• In every two-year reporting period, individuals responsible for planning, directing, conducting substantial
portions of fieldwork, or reporting on audits under the Government Auditing Standards must obtain 24
hours of CPE in subjects directly related to the government environment and government auditing.
• In accordance with GAQC membership requirements, Geraldine Lazarre must meet both the 24, 80 hour
CPE requirements, participate in the annual GAQC sponsored webcast on recent developments in
governmental auditing.The firm joined GAQC in 2013,these procedures are being implemented so that all
personnel can follow.
• Appropriate CPE records are maintained for each professional for the most recent five years.
• The firm maintains a current library and circulates within the firm important news about new or emerging
changes in professional literature and business activity.This library is maintained in multiple locations and
means: physical library with hardcopy books, subscription to resource and information, internal server,
periodicals and magazines, and more. The firm also encourages staff to attend workshops, webcast,
lectures and seminars on new or emerging changes in the industry's we serve.
• The firm recognizes the importance of on-the-job training and encourages supervisory personnel to be
aware of situations where it can be provided.
Within our project management and planning process, it is our policy to do as much planning upfront to
assure that each engagement has the right team member assigned.See our policy below,on if there is a
change in personnel,such as a need to rotate managers and consultants between jobs.
Policy on Notification of Changes in Key Personnel
Our firm has an excellent track record of keeping key personnel in place for the duration of customer/client
assignments. As the managing partner, Geraldine is dedicated to maintaining a level of professionalism. We
recognize and promote continuity to improve efficiencies on the engagement. However,we will notify customer/client
as soon as possible with changes in personnel. If we need to change or rotate personnel, we will replace with
someone of equal or higher level at the same bill rate.Our firm turnover ratio is less than 1%.
•
6. Prior Engagements with Other Government Entities
We provide below a listing of all engagements, separately, within the last five (5) years for other
Governmental entities, by type of engagement(i.e.audit,management advisory services,other).
LTRiMERE TIV�
101 Page Certified Public Accountanu and Consultants
Request for Quote No: 17-0609200 for Certified Public
• ri: e_ • Accountant Services
FOR PROFIT, NONPROFIT& GOV'T EXPERIENCE/CONTRACTS
1 USAID/NIGERIA Blanket Purchase Agreement up to$10 million Prime 2016 Audit and Review Services Active for 5 years
2 DC Public Charter Schad Board Vanes Prime 2017 Approved Auditor
3 USAID/MEXICO N/A _ Prime 2016 Acquisition Assistance:Cost/Price Analysis
Partners of America,Haiti Financial Review-Cost Representation
4 (USAID/Funded Project) $1.6 million Expenditures Subcontractor 2015 Statement
Handicap International,Haiti(USAID Financial Review-Cost Representation
5 Funded Project) $1.2 million Expenditures Subcontractor 2016 Statement
^
Financial Audit-Fund Accountability
6 Yunus,Haiti(US41D Funded Project) $236 thousand Expenditures Subcontractor 2016 Statement
7 CDS,Haiti(CDC Funded Project) $15 million Expenditures Subcontractor 2015 Financial Review
8 Rorida Memorial University Subcontractor 2013 Financial and Single Audit _
9 Florida A&M University Foundation $10.2 million Revenues Subcontractor 12013 Financial Audit
10 Miami Dade Transit $115 million Expenditures Subcontractor 2011 Single Audit
Early Learning Coalition of Bnovwrd
11 County $90 million Revenues Subcontractor 2012 Financial and Single Audit
Mani Dade Downtown Development
12 Authority $4.6 million Revenues Subcontractor 2012 Financial Audit
13 City of Quincy over$25 million Expenditures Subcontractor 2012 Financial and Single Audit
Deerfield Beach Housing Authority
14 (081-1A) $1.35 million Revenues Subcontractor 2012 Financial and Single Audit _
15 City of Lake Worth $25 million Revenues Subcontracr 2012 Financial and Single Audit
16 City of Oakland Park $39.4 million Revenues J Subcontractor Subcontractor 2012 Financial and Single Audit _
Mami Dade Parks and Open Spaces
17 Department $1.3 million Revenues Subcontractor 2012 Financial Audit
18 Legal Services of Greater Mami $6.8 million Revenues Subcontractor 2012 Financial and Single Audit
19 Broward County Clerk of Court over$48 million Revenues Joint Venture 2014 Financial and Single Audit
20 Tallahassee Civic Center $69 million Revenues Subcontractor 2012 Financial Audit
21 Ulan League of Blown rd County _ $8.8 million Revenues Subcontractor 2r _013 Financial Audit
1 Project Management,Internal Control Review
22 CH2M $139 million Contract Subcontractor 2016 and Assessment and Contract Compliance_
Project Management of Fixed Asset Inventory
American Airlines Arena(BP,Ltd. Management Systems and Policies and
23 /Miami Heat) $6,000,000 Assets Prime 2016 Procedures
I NW Federated Woman's Club of
24 Brcward County $593,431 Revenues Prime 2016 Financial Audit _
25 Florida Immigrant Coalition $1.04 million Revenues Prime _2014 Financial Audit
26 South Cluster Children Services $373,333 Revenues Prime 2015 Financial Audit
27 Mount Olive _ $2.3 million Revenues Prime 2016 Compilation and Financial Management
28 Kid's Village N/A Prime 2015 Financial Management
29 Alonzo Mourning Charities _ $2 million Revenues Prime 2008 Accounting and Financial Management
Accounting and Financial Policies and
30 Alonzo Mourning Charities $2 million Revenues I Prime 2008 Procedures
Staff Assurance Training,Capacity Building
31 Femme Tumier N/A Prime 2015 for Firm
32 Mami Dade County N/A Prime 2016 BPO-Management Consulting Services
Subcontractor to Prime on varies audit Technical Assistance-Temporary Audit
33 BCA Watson&Rice(CPA firm) engagements Prime 2013 Support Services
Subcontractor actor to Prime on compliance audit Technical Assistance-Temporary Audit
34 HCT Harvey,Covington&Thomas CPA engagement Prime 2012 Support Services
Technical Assistance-Outsourced
35 Varies For Profit _ $750,000 and Up Prime 2017 Controllership and CFO Services
7. Similar Engagements with Other Government Entities
We believe that we are not responsible for the audit, and that it is the City of Opa-locka that is
responsible for being assigned the responsibility for the audit of their financial statements. We will
provide the technical assistance to the City's staff based on what has been outlined in the Scope of
Services. We provide below five most significant engagements performed in the last five (5) years that
are similar to the engagement described in this request for proposal. The projects presented represent
those where we provided significant resources by providing Accountant personnel, bother CPA's and
Non CPA's to assist with fulfilling the, through quality performance and committed and talented
professionals who delivered on time and within the scope of service requirements. We provided the
people to our client to assist them in performing on a government project or government related.
£
11 I P .1 5 e Certified Public Accountants and Consudancs
Request for Quote No: 17-0609200 for Certified Public
• J:_�_ • Accountant Services
SIMILAR TYPE OF PROJECTS (TECHNICAL ASSISTANCE SUPPORT)
We provided technical assistance to the"Office of Acquisition Assistance"to a Federal
Government Agency:Cost/Price Analysis,assist with meeting Cost Accounting Standards(CAS),
provided support to USAID office for project solicitation valued at over$20 million.We provided
three(3)staff personnel to work on high priority project over a 4 week period to provide
technical assistance and support on a cost analysis conducted to perform an opinion on the
degree to which the proposed cost,including profit,represented what the performance of the
contract'should cost',assuming reasonable economy and efficiency.We completed the
assignment and provided the deliverable on time with no performance issues,quality work and
1 USAID/MEXICO Prime 2016 performance was achieved per the Contracting Officer(CO).
Technical Assistance:Temporary Audit Support Service.We provided between one(1)to three(3)
staff personnel at a time to assist with various projects which induded some of the following:
finandal statement and compliance audits(Single Audits)for more than five(5)local government
agendes which induded dties such as the City of Quincy,Hollywood,Lake worth and more,reviews
and taxation service.The nature of the work induded but not limited to planning,testing of controls
BCA Watson&Rice and detailed substantive testing of account balances,documenting analysis,reporting and disclosure,
2 (CPA firm) Prime 2013 communicating with various departments and divisions,reporting,review and quality control review.
Technical Assistance included providing one(1)personnel at the Senior Manager level to assist with
additional support staffing concerning:Project Management,Internal Control Review and Assessment
and Contract Compliance of a"Professional Service".This service induded reviewing a"Professional
Service"contract valued at over$200 million.Applied agreed-upon procedures,observed the control
environment,systems and the design of internal controls to provide meaningful recommendations
and solutions on process improvements for effidency and effectiveness.This also induded gaining an
understanding of the reporting and recording of project cost,labor cost allocation by direct cost,
indirect cost and other direct costs.Project also induded review all contract dauses,rules,ordinances
and laws to assurance contract compliance.Created checklist,reports and matrix to communicate and
report findings etc.Supervised one(1)employee,communicated and collaborated with over seven
3 CH2M Subcontractor 2016(7)deparbnent and division personnel to gain insight of operations.
Technical Assistance-Temporary Audit Support Services to assistance with the Single audit for Miami
Dade Transit,provided two(2)personnel to meet performance objectives and scope assignment.This
induded managing the entire Single Audit on behalf of the contractor,as a second tier subcontractor,
this induded project planning,adhering to professional standards,reviewing laws and rules,selection
of major programs to be tested by performing analysis on low and high risk programs,assignment of
resources,communicating and scheduling with department and division staff and liaison to perform
testing procedures,reviewing the compliance supplement to determine Allowance Cost/Activities,
HCT Harvey,Covington Unallowable Cost/Activities,Procurement,Special Test,Eligibility,Matddng/Level of Effort,Davis
4 &Thomas CPA Prime 2012 Bacon Act,Cash Management,Program Income,Reporting and Sub recipient Monitoring. —
Project Management of Fixed Asset Inventory Management Systems and Policies and Procedures:
Project established to assist dient in managing the process to obtain a fixed asset inventory and asset
management solution,services indude but not limited to selection of vendors and compare pricing
for procurement,advisory,training,and oversight of the fixed asset inventory process.We provided
three(3)staff personnel to assist with the process.Assisted with researching the Florida
Administrative rules,Florida's Chief Financial Officers,review FASB rules concerning the accounting of
American Airlines Arena infrastructure etc.Develop a poli des and procedures manual to guide the organization in properly
5 (BP,Ltd./Miami Heat) Prime 2016 tracking fixed asset,and in conformity to rules,laws,ordinances and regulations.
8. Identification of Potential Problems
The RFQ states that the proposal should identify and describe any anticipated potential audit problems,
the firms approach to resolving,and any special services that will be requested from the city.
We believe that we are not being engaged as the Auditor of the financial statements and that based on
this we cannot identify and describe any potential audit problems as the Auditor of the City's financial
statements and believe an approach on would be requested from the Auditor of the financial
statements. However, we believe that if we are assisting the City with identifying any anticipated
potential audit problems with their Auditor of the financial statements, we believe we will be there to
LTRIMER€E irko�UP
12 I P 3 o e Certified Public Accowunnu and Consultants
• Request for Quote No: 17-0609200 for Certified Public
Accountant Services
assist them with any gaps that may present any potential problems and can also assist with helping the
City gain access to additional support needs if Specialist are required.
9. Manner of Payment
We will provide periodic invoices to the City of Opa-locka based on the hours of work completed by
personnel on a weekly, bi-weekly or monthly basis, during the course of the engagement. We will
outline all terms of payment agreed to by both the City and our firm in an agreement once we have
reached negotiated terms. Our payment terms normally require payment within 15 to 30 days.
TriMergeCPA has solved one of the biggest problems facing many nonprofits, governmental agencies
and for profit entities; such as how to obtain "Temporary Professional Accounting Services" such as
what is being requested in the Scope of Services by the City through Certified Public Accountant Services
to backfill the accounting and finance departments/divisions at an affordable price under these
economic challenges, without sacrificing quality. Through our firms Temporary Professional Staffing
Business Unit,we offer TriMerge Professional Staffing,where we provide high caliber Accountants with
the education and experience you require,at appropriate levels under a CPA firm.
We believe that our rates our quite reasonable and affordable, we will provide one (1) Senior and one
(1)Staff Level Accountant at a rate of$56 per hour for the Senior and$50 per hour for the Staff,we also
have the option to include other Accountant level professionals,which we recommend where required,
these levels will be billed at an hourly rate based on the information provide below. We provide a 60%
rate reduction on our standard bill rates for Non-CPAs and a 40% rate reduction for our standard bill
rates for CPAs. Our rates have an escalation rate of 3% added as of January 1, of each year to keep up
with inflation and cost adjustments.See Figure 1 for rates.
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£TR1MEPQE
CONSULTING GROUP
13 P e Certified Public Accountants and Consultants
Request for Quote No:o: 17-0609200 for Certified Public
• Services
-.� • Accountant vices
ANNEX
ANNEX A- Executive Summary
TriMerge Consulting Group, PA ("TriMergeCPA") is a certified public accounting and consulting firm
organized in the state of Florida since August 29, 2003, over 13 X years with offices in Miami, Florida
and Washington, DC, see the firm's CPA license, along with our local business tax receipt for our CPA
Business Unit and Temporary Professional Staffing Business Unit. TriMergeCPA is organized as a
Corporation and provides a broad range of professional services such as accounting, audit, financial
management,taxation,cost accounting, risk assessment, management consulting,business advisory and
temporary professional staffing services. Our mission is to offer premiere business solutions to support
our clients across multiple services. TriMergeCPA has solved one of the biggest problems facing many
non-profits(NGOs),governmental agencies and for profit entities;such as how to obtain professional
accountant services at an affordable price under economic challenges. We seek to assist decision-
makers in the preparation and presentation of critical information used in reporting, in a timely fashion,
and by becoming a resource to help fill in the gaps.
TriMergeCPA was founded on the belief that all businesses and organizations, public or private need
comprehensive,single-source financial services in order to operate efficiently and profitably.We believe
the information we collect, compile, and analyze can be used to either maximize profits or reduce cost,
plan and strategize, and allow our clients to utilize all resources on their core endeavors and activities.
We provide the highest quality, in a timely and efficient manner, which accomplishes the client's
objectives.Our firm is committed to thoroughly understanding our client's business and/or organization.
We go beyond the facts and figures of accounting and auditing to provide the necessary financial
information to enhance business practices and to better manage the organization.
Our Accounting Practice
Over 90%of our team members have a Bachelor's degree in Accounting. Some of the services we offer
under our accounting practice include but are not limited to the following: General Accounting and
Bookkeeping; Outsourced Accountant, Internal Auditor, Controller or CFO; Financial Management and
Reporting; Accounting software training, Asset management; Budgeting; Evaluating proposed capital
expenditures; Corporate tax administration and planning; Inventory observation, verification and
controls; Internal audit outsourcing (including the documentation, design, and testing of internal
controls); Internal controls; Regulatory or contractual compliance assessments; Certified public
accountant certifying where applicable and Other controllership services.
Our Audit Practice
Our audit practice faces ever-changing challenges in today's increasingly complex financial and
regulatory environment. We are continuously engaged in accounting, financial reporting, audit and
attest, compilation and review services. We learn the guidance and implement our knowledge of
financial reporting through our process which includes but not limited to:
A 1 I riraffellirgli
Government and Nonprofit Practice Group
We started our Government and Nonprofit Practice Group by first developing a strategy and approach
that incorporated a subcontracting model. We have been performing high-quality auditing and
accounting services since inception for our partners, we now bring this high level quality to the clients
we serve in both a prime and subcontracting relationship. Our approach to deliver audit services is risk-
,CTRIME
CONSULTING GROUP
14 1 Q c e Certified Public Accountants and Consultants
Request for Quote No: 17-0609200 for Certified Public
Accountant Services
based,specific to the industry,and tailed to every client for bottom-line effectiveness.We have serviced
both federal and local funded government programs, NGO's, projects and/or agencies. The work we
have performed includes but not limited to:cities, special purpose governments, transportation, water
and sewer,USAID,DOE and CDC federally funded projects and programs,in addition to nonprofits.
Our Temporary Professional Staffing
Increasingly, organizations such as the City are outsourcing certain functions and activities that have
normally been performed by in-house personnel by utilizing temporary staffing. Because we are
Accountants, we believe that we are the best fit to assist the City with gaps in Technical Assistance by
providing assistance to their temporary staffing needs in Accounting and Finance. The services we offer
range from assisting client's with day to day accounting needs,to maintaining and updating accounting
records to providing advice about financial, treasury and management issues that have a financial
impact. We provide Temporary Accountant staff personnel to more senior management level. The
services we offer include but are not limited to assisting management in the following:
• Accounts payable and receivables
• Audit and monitoring support functions
• Managing certain aspects of the accounting function
• Asset and fixed management
• Budgeting,forecasting and cash flow management
• Evaluating proposed capital expenditures
• Corporate tax administration and planning
• Physical inventory observation
• Internal audit outsourcing(including the documentation,design,and testing of internal
controls)
• Internal controls system development and risk assessment evaluation
• Information technology design and implementation
• Regulatory or contractual compliance assessments and
• Other accounting services
Who We Are: Business Units&Service Areas
Business Units t-'
•
Caribbean Africa Latin Other
Service Area America
£TRiMERQE TIN� G
UW
15 I P 3 e_ Certified Public Accountants and Consultants
o '
gill Request for Quote No: 17-0609200 for Certified Public
Accountant Services
ANNEX B - Personnel Profile
Background
Born in Miami-Dade,Gem is involved in the Miami-Dade community and volunteers her time with
local nonprofit and goverment agencies. She has extensive experience in the rearm of
accounting,audit,taxation,internal control assessments,financial and management consulting.As
the Managing Partner of TnMerge Consulting Group, PA,she oversees to
general and administrative functions and corporate governance while also providing support
clients' engagement and has over 17 years of project management experience. Ms. Lazarre
started her career with the Audit and Assurance division of PricewaterhouseCoopers
career other )in
Miami,Florida in 1999.After departing PwC,she continued her professional
LAZAR• RE,C` ,ACA, public amounting firms and in the private sector.Gerri will participate as the key point of contact
NSTAX�E'��►,�►, (POC) for tie "RFQ for Certified Public Accountant Services" for the City, she wil be
T ,pA_Kay Personnel responsible for the overall work product,quality control,and satisfactory performance of tie team.
1444 ericaime ere-.suite 11521 In 2003, Gem co-founded TriMenge Consulting Group. PA cba Tr#AergeCPA. Throughout her
Mani,FL3 career,she has and performed numerous audits,reviews of internal controls,contract
Tel 305610-5344 risk assessment,consideration of fraud and has assisted dents with the rernedaron
Fax 306410-5223 rearTO She ciaendy holds a Cer1Ca�On In
yTralaeeCPA.00m of deficiencies in the financial management prooess-
Inwmational Pubic Sector Accounting Standards(IPSAS) and pursuing a Finance Officer
Gen• t specialies In accotrang.
aUdt, imam numegemem mid Certification and a global certification with the AICPA s,MS Cored*Program,to contemn to
Moen adwvortr sentees for&pie play a vital role in financial reporting around the work)in this global marketplace.
net worth d services as a concurrent and second review partner to CPA firms as a
nomad am govt ate- Gem also provides
r gr.s.narw cranes:Folmar a contracted Audit Partner for sign off and Senior Manager,represent g a varied dent base in the
Current
• ream Dade Transit, govt and nonprofit sector,dents have nd ded but not United to:
Government-Sub Futures Charter School. Bros/aid Housing Authority. City of Quincy. Florida.Tallahassee Civic
owrha+rtrr-Auar Center.Deerfield Beach Housing Authority.FAMU Foundation.Early Learning Coalition of Browerd
• (Miami a H at) Noma County.Legal Services of Greater Miami.and g>rartees in Haiti receiving federal funds from the
• grantee tee or coc. CDC and USND and more.This role includes perbnming a robust review of each financial and
Half-Sub-ooraacex Wince audit reports(and other related infomtation),and concurring approval on issuance.
• Patters dew America to USAID Audits in Caribbean, Latin
Vallee or Mgt taro- Genii assisted the firm in gaining approval perform
Audi suit""*" America and Africa through USAID Regional Inspector General in San Salvador and Dakar for
•
Club of Brava 1N county funded programs. In 2013, Ms- Lazarre seated a Government and Nonprofit Practice
• Florida rmniQad division federally TradergeCPA and joined the AICPA's Government Audit Quality Center(GAQC).Moat
C0°o011 recently registering the frm to conduct audits wilt the Pubic Company Accoutring Oversight
• School Board or S d
County,Government-Sub Board(P CAOB 1 n 2016.
• °rowse C Processional and Industry Experience
Muds, County a Clerk d and audit experience, Gerri has conducted financial
Muds,cwuaramer�sub With more than 1 T years of tax,accounting
corwrrm, a dv-Attdr and compliance audits bra varied dent base ranging from leasing,banking,governmental,non-
• Cey 71,2—s"b for-profit,chunthes and religious organizations,healthcare,real estate and construction,dstrbutor,
• Miami Coadion of technology-software,small businesses,and the guise time and entertainment industry with total
moans and Jews assets upwards in the$800 million and more and net income over$500 mice
01a1 Auo ova and Other Activities
• Member.A1CPA.FICPA Publications,Speaking Engagements
• member or Goverrrnaht • 2017 Women to Watch Awards Nomiree,Florida Insbbub of CPAs
Finance°dicers • Vice-Chair,Miami-Dade Jackson Health System Bond Advisory Board Commillae,2014 Presad
Languages •Association(GFOA) Yee-Chair,Miami-Dade Black Attars Advisory Board.2008-2017
English
• Board Member.Florida Association of Independent Public Schools,2015-Present• Former Adjunct Accounting at Florida Memorial University
caenesd & • Nominated by Legacy Mans Magazine as one of'Miami-Dade County's 25 Most Influential and
• 88A-ACC mnorhp.nHoward Prominent Black Women in Business and Leadership Award for 2014
u" y en
• Masters in Taxation- • Legacy Magazine,2017 Business of the Year in Miami for Tnl/erge Consulting Group.PA
University of MINN • President North Miami Beach Senior High's PTSA Chapter,2009-2011
• Cussed Public • Board Member&Finance Committee Member,Catalyst of Miami.2014-2016
Accountant.DC,FL&GA Finance Member.Treasurer& ance Committee Chair,NEV.2014-2016
• Certelca>c to tPSOS • Board Member&Treasurer,FICPA North Dade South Broward Chapter.2014-2015
• CPA Technology Advisor's 40 Under 40 Honoree,2006
LTRIMER€E LTING G OUP
16 ( P a g e certified Public Accountants and Consultants
Request for Quote No:17-0609200 for Certified Public
Accountant Services
Background
'' Marie has more than 25+years of pubic accounting and private industry expenence.He brings his
wealth of knowledge and experience in accounting,auditing,information technology,business and
financial management,supervision and trailing to the City as a Senior.Bryan is a great addition to
the team and wi be able to bring his extensive experience studying and working in the ERP
environment and various financial systems such as Timberline,MS Greet Plains Dynarrics,Sage
100 and more in assisting with the Citys SunGud financial system,reconciling of accounts and
reports, gathering and assisting with ping the necessary supporting documents for the
financial statement and compliance audits and more. lie has planned and executed financial
audits,compliance audits and agreed upon procedures engagements and has trained staff on audit
methodology and accounting standards_
BRYAN A.HAMILTON
TrAtimecPA Mt.sr heal Professional and Industry Experience
FL 39132 Bryan started his career with Price Waterhouse in Miami, Florida, he started in the insurance,
Tel 305-940-5344 banking, and real estate and sec uriies brokerage business industry sectors in the Audit and
jimignariumeasolagm Assurance division.He is a valuable member of our firm,as Bryan has professional and industry
Finaretlon and spuirsorion experience that allows him to adept at increasing work processes efficiently and effectively through
ern wa"don as a s«ror. functional and technical analysis.Ns will bs a vahgbh member in the tam In helping to assist
with gaps in work flow processing and bridging the gap between utilization of the SunGard
Languages
Engle' system more effective with the manual processes of the City within the accounting and
financial division to better create reports with more efficiency and to produce the quality reporting
Education,uans.s a and supporting documents requied as evidence of transactions to support the books and records
c" O1S
in the audit process for FY 201512015 and 201512016.
• BA.Accwl g and
France,Florida
teimasotar Univers&Y Skills Highlighted
• Flamer Licensed CPA ✓ Financial reporting
• E N 4 Parts of CPA ✓ Project management
✓ Workflow plaming
✓ Budgeting exPerise
✓ Process re-engineering
✓ Bat compiance
✓ Staff development
Publications,Speaking Engagements and Other Activities
• Former Auditor Senior,Price Waterhouse
• Former Auld and Litigation Support Consultant,Radhfn&Cohen,CPAs
• Former Informational Technology Manager,ACS Jamaica,Ltd.
• Fortner CFO,Abed Mortgage and Financial Corp
• Former Chief Accountant,Green Thumb
• Former Controler,The Outdoor Network
LTRIMERQE
171 Page c Public Accountants and Consultants
Request for Quote No: 17-0609200 for Certified Public
Accountant Services
Background
Marie has more than 10 years of pubic accounting and private industry experience.She brings this
wealth of larowkdge and experience to the City and will fraction as a Senior if needed as
additional staffing support if needed. Marie has been working specifically with government and
nonprofits in perbmrrrg accounting and asstuarnce services and brings this wealth of experience to
the team,in terms of understanding how to work with board of governance,internal policies and
procedures,and the appropriate accour log treatment for transactions. Marie is also a[tensed
Certified Public Accountant In the State of Florida.Marie has current experience working in the
government sector, performing financial statement audits and compliance audits such as the
Single Audit and Uniform Guidance for Federal Awards.
MARIE ROSIER,CPA
TnielargeCPA Professional and Industry Experience
444 Marine Blvd-.rn 15-21 Marie started her career with Ernst and Young out of the Houston orifice in Audi and Assurance
Miami,FL 33132 Division. She paricipated in various audits in the entertainment and petroleum industry. This
Tel -9e0-5344 included being a part of a major SEC merger and aoghasition deal between Ts ebnester
mrosierdITriMeracCPAtom Entertainment, Inc. and Live Nation, Inc., where she played a vital role in reviewing the price
Punerion and Specialization purchase g post the merger.Her experience also ncorporat:5 an expertise n inventory
Mole ra rennin as a savor an management This includes developing an accurate and detailed inventory fisting for the purpose of
Ills eng g mart fiquidaion.
Professional moons n the red estate management d vision of Contest
• Member,AhcP�RcPA Ms.Rosier has experience working� corporate
Languages where she managed commercial real estate portfolio of both owned and leased fealties including
Eriglish reporting on the regions upcoming reel estate renewals and acquisitions, and construction and
6dveauon kxerrs.s a envi onnental projects.Whie at Comcast the likewise directed the Southeast region expansion
catirraaons and implementation of BIGCenter,an aline real estate portfolio database that trades critical dates,
• Bs.Business occupants,and payments and thus enabled interned planing,optimal space utization,and cost
Ad+rngraoon ways& effectiveness.
Cum Laurie),Florida A M University
• Masters In Business Marie moreover has audit experience in the fuel industry.After the BP Oil spill,she was put on a
A°"k's0 I.ncirlia A special teem to perform a massive seed for unrecorded kebliibes during the deem-up of the ad
s M lied Public This team ikende resviewed amtacts for vessels and other vital agreements.As a
• cerrned Frrblc �-
Aocossant Ronda member of the teem,Marie contributed to testing and documenting the procedures BP Oil put in
place to capture the cost of the dean-up for=whence and reporting.She also asked a private
gas station company that had access to pipelines, owned trek own fuel tanks, and had
management agreements with operators of the gas stations.
Publications,Speaking Engagements and Other Activities
• Former Senior Auditor,Ernst&Young LLP
• Former Auditor,Debitle&Touché,LIP
• Farmer Revenue Recognition Consultant,Comcast
• Fanner Accountant,Citric Systems,BSOE GAAP Appication
• Volunteer,Commission on Community Services and Volunteerism
LTR1MERE
LT
18 I P ? , . Certified Public Accountants and Consultants
Request for Quote No: 17-0609200 for Certified Public
Accountant Services
Background
Michele has more than 25 years of experience working in the finance and acoouxdng profession,
this makes her an ideal came to assist with the City's needs to obtain the Tsdnical
Assistance it needs.Ms.Heaney has utik¢ed her management and leadership skis galled over
the yeas as a Financial Controller to assist supervising and managing a team of 20+enhpbyees,
including a Cost Accountants,Credit and Collection Managers,Accounts Payable and more She
brigs this wealth of knowledge and experience to the City and will function as a Staff.
Professional and Industry Experience
Ms. Henley's has had a fruitful career in accounting and finance which began after graduating
MICHELE'JEMMY,MBA from Barry University.She started working with smal local pub accounting 1km.Pig
TffilefgeCPA audits of goverment and nonpnoit organzaions and,developing an expertise n consuwng and
M 1,166 S�sure s1 business valuations. Her in Cost Standards (CAS) adds value to
Mang,FL 33169 +d � ( )
organizations that dal with job cost and fund accounthi _
Tel 305-940-5344
mnconewknialacceLsom Her private industry experience as a farmer Controller has provided extensive hands on knowledge
Function and MI d Speciallzation
on in monthly dosing,general ledger reconciiation, preparation of the Management Discussion and
Miele this engagement Analysis (MD&A Reports), preparation of the annual budget process and subsequent forecasts,
managing the interim and yearend audit preparation and completion, project leaders in two (2)
Languages acquisitions by private equity inns, this background adds value to assisting governments with
Ereitsh pubic private (PPP) and more. Michele's unique background private industry
Eduoadon.Licenses s accountrig, financial reporting and general ledger nrodedge of working with varies financial
Certifications accounting systems wil add value to the City in assisting with out of balance accounts that need to
• BSc.Anxonang and be reconciled and researched, emanating the year end dose, pig monthly and quarterly
Business Barg University reports,preparing adjusting journal entries and more.
• mows hBusiness
Barrif Skills Highlighted Cerilicale Program in
Univasly
✓ EPOS Sofbrrare
• Financial Piaming ✓ Wind 2 Aecanting Sofbrare
• cerukd Puoic ✓ Cost Aecouhng
• Certilicale in Human ✓ Bung and Project Reconciliation
Resources ✓ Pivot Tables ad V-Lockups
✓ Financial Reporting
✓ Human Resource Training .
Publications,Speaking Engagements and Other Activities
• Former Financial Controler,9 Years 1-corn,Inc.(Gross Revenues$100 maim)
• Former Financial Conimler,912 Years Pinldhars(Gross Revenues$10 million)
LTRIMERGE
CONSULTING GROUP
19 I P a Certified Public Accountants and Consultants
Request for Quote No:17-0609200 for Certified Public
Accountant Services
Background
Johanne has more than 6 years of experience working in gam,private industry and pubic
accounting. She brings this wealth of knowledge and experience to City of Opa-locka
engagement and will function in the role of Svc She works heavily in financial statement and
compliance audits and wit add value in assisting the City with analyzing out of balance conditions,
crimping financial and statistical information, bank statement reconciliation, gathering and
preparing audit schedules and other supporting documents required that the City needs assistance
with producing from their books and records.
In working for the Stab of Florida Auditor General Offloa,Johanne reviewed audit reports of
JOHANN oSIRNS government agencies filed with the slice.in this role she worked directly and communicated nic with
TriMergeCPA various government agencies throughout the stale of Florida to obtain information from government
39 NW 166 Seat Surest contacts that resulted in the calection of significant and mandatory information to fulfill various
Miami,FL 33169 compliance requirements of these agencies;and she worked elfedivey with team members and
7d 305-940-5344
Fax projects eerier than the expected completion date.
Function and Specialization Professional and Industry Experience
sioname wiz function as g/m on aye Johanne started her accounting career as an Accounts Receivable Assistant with a wet-known
engagemert property management company where she provided thorough analysis of revenue that resulted in
Professional oaasons top management properly assessing lining of business expansions.Then she spent 3 years at the
Languages State of Florida Auditor General Ofice as an Auditor Assistant reviewing the compliance of audit
Elk,sh reports per GASB reporting requirements in a they mamer annaly.Johame,then worked at
Ernst&Young LLP thoroughly completing the assessment and testing of information technology
Education.Licenses a departments environments and controls that resulted in appropriate updates by engagement
Certifications and dents.She has assisted TrirlergeCPA with timely completing consulting,reviewing,auditing,tax,▪ BS,accounting
Finance,Florida state and accounting engagements and has experience working with QuickBooks and Drake Tax
University software.Johanna also manages nonprofit engagements,from planing,Wig,disclosures and
• trusters to x00°"'r"g r e disclosure notes,reporting and commurication).
Ir�oaaason systems, completion phase�- -
Rodea State University
• Wale's inn Aceotli g. Ms.Osirus is a business professional who uses her accounting and auditing experience gained in
Kagan university
• Oracle R12 E2 the Big 4 accounting fiat and private company's environment to gain knight from auditing
Training.Application procedures of generally accepted auditing standards,application controls, information technology
redwology Group infrastiucture,business processes,nforrnrabon technology security,information technology risks,
and internal controls-She is currently studying for the Certified hnkxmaton Systems Auditor(CISA)
Exam. Her goal is to be an Auditor that systematical*collects and evaluates evidence of an
organization's information systems, practices, and operations not only at the controls within an
organization at the physical level but also at the business and financial levels to inprove
operatics.
Publications,Speaking Engagements and Other Activities
• Former Technology and Security Risk Services(TSRS)Staff,Ernst&Young LLP
• Former Auditor Assistant,State of Florida Auditor General Office
• Former Billing Auditor(Corsultant),Optima
• Volunteer, Florida State NABA Chapter (Activities Chairperson and Historian) &
Fundraising
• Volunteer, Accounting and Financial Women's Alliance, Financial Literacy Program for
Women and Children
• Member,ISACA
o ISACA engages in the development, adoption and use of globally accepted,
industry-leading knowledge and practices for information systems
• Proficiency with IDEA and ACL IT Auditing Tools
• Functional Training in R12 Oracle E-Business Suite's GIL,Receivables and Payables
LTRiMERE
CONSULTING GROUP
20 1 Pa o e Certified Public Accountants and Consultants
Request for Quote No:17-0609200 for Certified Public
Accountant Services
ANNEX C - Personnel Licenses and Certifications
Licensee Details
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LTRiMERQE T6 GROUP
21 I P a g e Certified Public Accountants and Consultants
Request for Quote No: 17-0609200 for Certified Public
Accountant Services
Think Ahead ACCA
Certificate in International Public Sector Accounting Standards
This is to certify that
Geraldine Lazarre
has completed the online Certificate in International Public Sector Accounting Standards
(C.rtIPSAS)assessment in May 2017
Judith Bennett
Director-ACCA
Association of Chartered Certified Accountants
TM■anemia nine.mR papny WAWA=Mum not airy amanyeanmsDe=pet alma o<oMWim aeaaeo
.•CU Riff aR n.b anon.K RM1 a Ms=Mae aant Imago WOW gang Mann. ACCA Regsra ri Meow Arie JT
LTMElGE
CONSULRITING GROUP
22 p ? Certified Public Accountants and Consultants
Request for Quote No:17-0609200 for Certified Public
Accountant Services
ANNEX D - Business Tax Receipt(Occupational License)
Local Business Tax Receipt iBi.
Miami-Dade s NOT A County,-DO NOT Florida
5669719 EXPIRES
MAIINIESS TION RECEIPT NO.
TRIMERGE CONSULTING GROUP PA SEPTEMBER 30,2 017 of
39 NW 166 ST 1 5913778 Must be displayed place
Pursuant to County Code
MIAMI F1.33169 Chapter sA-Art.9 B 10
OWNER SEC.TYPE OP BUt PAYMENT RECEIVED
TRIMERGE CONSULTING GROUP PA 21A 22 PAJCORP/PARTNERSHIPIFIRM S75.00 6
Employee(s) 1 FPPU04-16-011325
ibis caul) wa p*mod aHM Lead Ewiaan Tar.Thu Receipt a
radl.w Tait Midi apply* hominess.empeeamemmIel te/ilaswy es-wee-Dole Cede Sea ta-VS.
Tie INCEPT ND.shoes saws la d.,l 5d en all caeigaoid
Fa wars iafsrwotiva,visit WeillaMilieliallibagalbal
005637
[LBT ;
Local Business Tax Receipt
Miami-Dade County, State of Florida •
-THIS IS NOT A BILL-DO NOT PAY
5669719
stilliNESS NAME/LOCATION RECEIPT NO. EXPIRES
TRIMERGE CONSULTING GROUP PA ��2 SEPTEMBER 30, 2017
39 NW 166 ST 1 Must be displayed it place of business
MIAMI FL 33169 Pursuant to County Code
Chapter BA-Art.9&10
OWNER EEC.TYPE OF BUEINEIE PAYMENT RECEIVED
TRIMERGE CONSULTING GROUP PA 213 TEMPORARY EMPLOYMENT AGENCY BY TA),coILLCToE
$250.00 08/02/2016
2 FPPU04-16-011325
This Local Besieges Tax Esc ipt Sip casRt6e pMesat a Ilse loci Tax.The Receipt is not a bosna.
peewit or a carpticadea eltha s a de bunion&Helder era camp*RID ucy aever,wentd
or mapvimeneeNal rgaleNty laws and requirements which apply w the besims,
TL•RECOPY NO.slave was M displayed on all coaerrcid vehicles-Mimi-Daft Code Sac es-274.
For more inIorwatien.visit SSISZIIIII
LTRiMERQE 23 I P 3 CONSULTING GROUP
fd
Public Accwurtants and Consultants
• RFQ NO. 17-0609200
CERTIFIED PUBLIC ACCOUNTANT SERVICES
PROPOSER QUALIFICATIONS
The Proposer,as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the
area of their fixed business location. The following information MUST be completed and submitted with the proposal to be
considered:
1. Legal Name and Address:
Name: -11rLr L p (ff\ oCCW 4i)
Address: 'LL
g IW � -- v∎-fie.
City,State,Zip:t t� t I &l it 1 Phone/Fax: L� lO' 4 L305 4140-5223
Email Address: ■ (�
rwilt_yl L N •l.9 "
2. Check One: Corporation Partnership() Individual()
3. If Corporation,state:
Y1/106 ew a*lfse Cjlp
Date of IncorporationTb'( LC)State in which Incorporated:
4. If an out-of-state Corporation,currently authorized to do business in Florida,give date of such
authorization: tt----�+ P(
S. Name and Title of Principal Officers Date Electra
P.taLt Ltth'
6. The length of time in business: l years ID(
7. The length of time(continuous)in business as a service organization in Florida:
I3 years ID N 6
8. Provide a list of at least three commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification,during the last twenty-four
months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a
factor considered in awarding any resulting contract. The purpose is to insure that the Contractors,in the sole opinion of the
City of Opo-locka,can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will
RFP NO.17.0609200—Certified Accountant Services 17
Offeror:TriMerge Consulting Group, PA Due:June 9,2017
RFQ No. 17-0609200-Certified Public Accountant Services
Response to Answer#8 on Proposer Qualifications by TriMerge Consulting
CLIENT,WORK DESCRIPTION Contact Address
Technical Assistance to
manage the Fixed Asset
Inventory Process, Jeff Morris,VP Finance
Procurement of 1+786+777+1144 Basketball Properties, Ltd, 600
Management etc. jmorris @heat.com Biscayne Blvd. Miami, FL 33132
Michael "Mike"Junge, Contracting
Officer
Technical Assistance,
Cost/Price Analysis gjunge @usaid.gov USAID Mexico
AL Jackson&Company, PA
Technical Assistance to AL Anthony Jackson, CPA (Anthony Jackson)
Jackson&Company(CH2M 1+305+623+3032 or 1+954+444+4841 1221 Brickell Avenue 9thFL,
Project) alj @aljacksonco.com Miami, FL 33131 US
be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most stringent
requirement shall apply.
RFP NO.17.0609200—Certified Accountant Services 18
CITY OF OPA-LOCKA
• CERTIFICATION REGARDING DEBARMENT,SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any
of its Principals:
A. Are not presently debarred,
suspended, proposed for debarment, or declared
ineligible for the award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a
civil judgment rendered against them for: commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, state, or
local) contract or subcontract; violation of Federal or state antitrust statutes relating to
the submission of offers; or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, tax evasion, or receiving
stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph
1-B of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more
contracts terminated for default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners;
partners; and, persons having primary management or supervisory responsibilities
within a business entity (e.g., general manager; plant manager; head of a subsidiary,
division, or business segment, and similar positions). This Certification Concerns a
Matter Within the Jurisdiction of an Agency of the United States and the Making of a
False, Fictitious, or Fraudulent Certification May Render the Maker Subject to
Prosecution Under Section 1001, Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at
any time prior to contract award, the Proposer learns that its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of an award under this solicitation. However, the
certification will be considered in connection with a determination of the Proposer's
responsibility. Failure of the Proposer to furnish a certification or provide such additional
information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a
s stem of records in order to render, in •ood faith, the certification re•uired b
RFP NO.17-0609200-Certified Accountant Services 19
ser is not
paragraph (a) of this provision. The knowledge and information of an i o the ordinary
required to exceed that which is normally possessed by a prudent person
course of business dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact
upon which reliance was placed when making it
is later
addition to other remedies
es
Proposer knowingly rendered an erroneous
available to the Government, the Contracting Officer may terminate the contract
resulting from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN T STATEMENT, I CERTIFY THAT THIS FIRM
COMPLIES FULLY WITH THE ABOVE R U RESENTS.
Signature ��,� �,
Printed Name
RFP NO.17-0609200—Certified Accountant Services 20
• CITY OF OPA-LOCKA
RFQ NO. 17-0609200
DRUG-FREE WORKPLACE CERTIFICATION EQRM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service,
are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business n the award process. h implemented
n order to have a drug-free workplace
program shall be given preference
program,a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or
use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace,the business's policy of maintaining a drug-
free workplace,any available drug counseling,rehabilitation,and employee assistance programs,and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the
statement specified in number(1).
4. In the statement specified in number(1),notify the employees that as a condition for working on the commodities
or contractual services that are under bid,the employee will abide by the terms of the statement and will notify
the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893,Florida Statutes
or of any controlled substance law of the United States or any singular state, for a violation occurring in the
workplace no later than five(5)days after such conviction.
5. Impose a sanction on,or require the satisfactory participation in a drug abuse assistance or rehabilitation program
if such is available in the employee's community by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Section
287.087,Florida Statutes.
This Certification is submitted by Atea L
the
! I —ThAd1e)
P &XS L1 afi
i 6 ivP�
1
(Title/Positio (Company)
who does hereby certify that said Company has implemented a drug-free workplace program, which
meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1)
through (6) above.
/D-61 I
c ,7111
Date ienature
RFP NO.17-0609200—Certified Accountant Services 121
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•
Newall J.Daughtrey Telephone:(305)953-2821
Acting City Manager Email:ndaughtrey@opalockafl.gov
To: Honorable Mayor/City Commission
From: Newall J.Daughtrey,Acting City Manager 644464a1,146b----
Date: August 30,2018
Re: Outstanding Audits
As a result of the discussion by the City Commission during the workshop on August 29,2018 I would
like to ensure you that I am moving forward on an emergency basis to authorize additional services
from the City's current contractor previously approved by the City Commission.Tri Merge Accounting
Firm will take on the task of preparing the necessary documents to assist Anthony Brunson P.A.with
completing the City's outstanding audits that must be completed as soon as possible.
***END OF MEMORANDUM***
Newall J.Daughtrey Telephone: (305)953-2821
Acting City Manager Email:ndaughtrey @ooalockafl.gov
August 31, 2018
Gem Lazarre
TriMerge Consulting Group
39 NW 166th Street, Suite l
Miami,FL 33169
Re: Additional Services
Dear Mrs. Lazarre:
Please consider this as an emergency request for TriMerge Consulting Group under its existing contract to provide
additional assistance to the City of Opa-locka Finance Department for the following:
• Assisting in preparing and reviewing information needed by the auditors to complete the FY 2016 Audit.
• Review and develop if necessary,operational procedures in the Finance Department that will prevent the
City from receiving an audit report similar to the FY 2015 Audit(Procedures meeting the requirements
of F.S.218.33).
• Assist with the City's Utility Billing Project in readying it to be turned over to Miami-Dade County Water
&Sewer for billing protocol.
• Assist the City of Opa-locka Finance Department in preparing the information necessary in order to assist
Anthony Brunson,P.A.in being able to complete the City's FY 2017 Audit.
• Assist the City of Opa-locka with identifying and applying for grant opportunities between now and
December 31,2018 at which time the City will issue an RFP for grant writing services.
Best Regards,
Newall J. Daughtrey
Acting City Manager
Q...Lock
O G
THE CITYOF
., 9
,_ a
U n
° R�AAt o
OPA— LOCKA, FLORIDA
L
:.
t
:
LTR!MER€E
CONSULTING GROUP
Certified Public Accountants and Consultants
September 10, 2018
TRANSMITTAL LETTER
Mr. Newall Daughtrey, City Manager
City of Opa-locka, Florida
780 Fisherman Street,4th Floor
Opa-locka, Florida 33054
We thank you and appreciate the opportunity to share TriMerge Consulting Group, PA's ("TriMergeCPA's")
response to the Request for Information for resources to support the City of Opa-locka's("the City")with their
need for "Grant Writing and Other Related Services" as a means to attain resources to assist the City with its
programs and projects to aid the City, its taxpayers and residents. We are an interested firm with the
capabilities to respond to this request with experienced staff in grant writing to facilitate this need. We help
our clients relieve their problem areas by resolving them.
We have enclosed our response to the request for Information for Grant Writing and other related services by
addressing(a) primary information on the City's request and, (b) our capabilities.
We are a certified Small Business Enterprise with Miami Dade County, certified women and minority business
with the Office of Supplier Diversity(OSD) in Florida under the provisions of 287 and 295.187, Florida Statues,
and a member of the Minority Builders Coalition, Inc. We appreciate the opportunity to share more with you
and believe we can manage this contract. We would certainly add value to this contract with our background,
knowledge and experience.
We look forward to any questions you may have concerning the information presented. Geraldine "Gerri"
Lazarre, is the Point of Contact (POC) and has authority to contract and bind the firm, contact her directly at
(305) 940-5344 or at glazarre @TriMergeCPA.com.
Sincerely,
Geraldine Lazarre, CPA,ACA, MSTAX
President& Managing Partner
TriMerge Consulting Group, PA
1444 Biscayne Blvd.,Suite#115-21 1200 G Street,Suite#800
Miami,Florida 33132 Washington,DC 20005
39 NW 168'"Street,Suite#1 400 S.Dixie Hwy.,Suite#128
Miami,Florida 33169 Boca Raton,Florida 33432
Office Telephone:305.940.5344 DC Office:202-888-2721
Office Fax:305.940.5223 WPB Office:561-907-8994
www.TriMeraeCPA.com •Info@TriMeraeConauitina.com
Member of the American institute of Certified Public Accountants,Florida institute of CPA's
And Government Finance Officers Association(GFOA)
Page i
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U a
• • GRANT WRITING AND OTHER RELATED SERVICES
i\ .ErL
CITY OF OPA-LOCKA
aRA�F
TABLE OF CONTENTS
EXECUTIVE SUMMARY & BACKGROUND 3
SERVICE OFFERING FOR GRANT WRITING AND RELATED SERVICES 6
Grant Writing at a Glance 6
Grant Writing Related Services 6
PRICING 8
Z TRIMS E
Certified Public Attmmtanu and Coandranis
Page ii
,vtock
O F C
0
.a 9
3_Y-=S: F::"'. _NLO RYAL!O
[r[�te- GRANT WRITING SERVICES AND OTHER RELATED SERVICES
■1e1r i4` �
CITY OF OPA-LOCKA
9N RAZ
EXECUTIVE SUMMARY& BACKGROUND
We thank the City of Opa-locka, Florida and affirm that TriMerge Consulting Group, PA(TriMergeCPA) has the
necessary qualifications, ability and experience to provide the services described in the RFI for Grant Writing
Services. For the past 15 years, we have been working with nonprofits and government agencies by
participating as grant evaluators where we reviewed multiple grants, reviewing grants for compliance,
internal controls, proper accounting and reporting practices, grant pipeline support and referral, and audit
services. As an extension of our services, we have Grant Writers who work alongside our Grants Accounting
and Reporting experienced team to assist with coordinating grant development efforts and adhering to
proper accounting rules, laws, regulations and standards.
We present and describe our background and experience below to assist you in learning more about our firm
and our service offering. We also provide some information on some of our team members.
TriMerge Consulting Group, P.A.
Certified Public Program Temporary Training and
Accountant and
information Management Professional Professional
Technology and
Consultants Business Unit Development Staffing Development
Business Unit Business Unit Business Unit Business Unit
United Latin
Caribbean �.
States America
What sets TriMergeCPA apart from our competition?
• Our People
• Technical Expertise and Experience
• Performance-Based Process
• Quality Control
• Project and Program Management :
CONSULTING GROUP
• Contract Management and
Certified Public Accountants and Consultants
• Client Relationship Management
TriMergeCPA was founded on the belief that all
business and professional organizations, public or YEARS
private need comprehensive, single-source financial 2803.2018
services in order to operate efficiently and profitably.
We believe the information we collect, compile, and analyze can be used to maximize profits, plan and
strategize, and allow our clients to utilize all resources on their core endeavors and activities. We provide the
highest quality, in a timely and efficient manner, which accomplishes the client's objectives. TriMergeCPA is
committed to serving our clients with integrity, based on the highest ethical standards. Our firm is committed
to thoroughly understanding our client's business and organization. We go beyond the facts and figures of
accounting and auditing to provide the necessary financial information to enhance practices and to better
manage.
LTRIME�GE
Certified Public Acmunranu and Co,mdt.m,
Page 3
F.P LO(.`k
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O �O
• �_+�- a GRANT WRITING SERVICES AND OTHER RELATED SERVICES
�ia�ad4'L
CITY OF OPA-LOCRA
yf G4�octn
OUR ACCOUNTING PRACTICE
When in need of services such as accounting, organizations go with a brand they can trust, with a CPA that
can deliver. Our firm follows the authoritative guidance to assist organizations with their accounting service
needs. Over 90%of our team members have a Bachelor's degree in Accounting.Some of the services we offer
under our accounting practice includes but are not limited to the following:General Accounting; Outsourced
Accountant, Internal Auditor, Controller or CFO; Financial Management and Reporting; Accounting software
training, Asset management; Budgeting; Evaluating proposed capital expenditures; Corporate tax
administration and planning; Inventory observation, verification and controls; Internal audit outsourcing
(including the documentation, design, and testing of internal controls); Internal controls; Regulatory or
contractual compliance assessments; Certified public accountant certifying where applicable and Other
controllership services.
OUR AUDIT PRACTICE
Our audit practice faces ever-changing challenges in today's increasingly complex financial and regulatory
environment. We are continuously engaged in accounting, financial reporting, audit and attest, compilation
and review services. We learn the guidance and implement our knowledge of financial reporting through our
process which includes but not limited to:
Accounting Trends Accounting Risk Technical Practice
&Techniques Alerts Aids
Accounting Audit&Accounting Key Topics&
Standards Guides industries
GAAP/IFRS
OUR TAX PRACTICE
As a trusted advisor, our tax services practice provides our clients with informed guidance through a maze of
tax laws, regulations and rulings covering business laws and rules based on entity type, individual income and
not for profit tax laws and rules, as well as tax research and more. By combining
advanced education, including master of taxation degrees, with practical
business and management experience, our tax professionals take an integrated
and consultative approach to developing high quality tax strategies for our t
client's, both domestic and international.
GOVERNMENT&NONPROFIT PRACTICE GROUP
We started our Government & Nonprofit Practice Group by first developing a
strategy and approach that incorporated subcontracting. We have been
performing high-quality auditing and accounting services since inception, we
bring this high level quality to the clients we serve in either a prime or
subcontracting relationship. Our approach to deliver services to the government
focus on quality services,staffing and scheduling, past performance,financial stability,
good contract management and communication.We have serviced both federal and local funded government
programs, projects and/or agencies. The work we have performed includes serving cities and municipalities,
county government agencies, special purpose, transportation, water and sewer, school board, USAID, DOT,
DOE and CDC federally funded projects and programs.
LTRIMEKGE
Certified Public Accountants and Consultants
Page 4
„p.LOck...
o a
o �<
a 4
v n REQUEST: R _N M PION
n _ GRANT WRITING SERVICES AND OTHER RELATED SERVICES
�� *�
i..
` ' 4” CITY OF OPA-LOCKA
Coq O[,ASFJ,
SUPPORT SERVICES&TEMPORARY STAFFING
We provide temporary professional staffing on a temporary and project management basis for grant writing
related services, back office support, business development,finance, accounting and audit related roles.
PROFESSIONALS
TriMergeCPA is composed of professional individuals with extensive experience in their respective fields of
expertise. Several of our team members,joint venture partners are CPAs, CFEs, CISA, CGMA, CIA and more.
Furthermore, our management team, staff and joint venture partners have more than 100 years cumulative
experience in providing accounting, audit and assurance,tax consulting and compliance,forensic accounting,
internal control and business advisory services as a professional services firm. Our professionals have
extensive experience with financial,administrative,compliance, programmatic and grant monitoring services.
INFORMATION SECURITY
TriMergeCPA's information security program is built on a comprehensive framework of policies, standards,
and processes. We have considered and incorporated certain aspects of the Code of Practice for Information
Security Management in our security policies, standards and procedures.
CONFIDENTIALITY
In addition, TriMergeCPA's principal and staff are subjected to our confidentiality policies and agreements
with regard to the use and disclosure of our client's information. These policies embrace the confidentiality
principles established by standard setting bodies for our industry, such as the American Institute of Certified
Public Accountants(AICPA).
LTR'rME�GE
Canifi,d Public Accounsanu and Consulmn,
Page 5
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O
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REQU,S. FOR _NEORMA'T ON
GRANT WRITING SERVICES AND OTHER RELATED SERVICES
CITY OF OPA—LOCKA
rrq�RpS f-n`^
SERVICE OFFERING for GRANT WRITING AND RELATED SERVICES
Our service offering for Grant Writing and other related services include but not limited to the following:
Grant Writing at a Glance
Work collaboratively and effectively with a broad range of people across multiple disciplines within the
departments within the City of Opa-locka, Florida (City).
1
Lead and support the development and completion of winning proposal solutions documentation.
4 Serve as the point of contact for compiling proposal documents, lead volumes as appropriate.
▪ Prepare proposals and grant applications.
• Research, identify, develop, and assist in responding to public (i.e. federal, state and local) and private
grant opportunities in the program and project areas identified by the City.
• Create and update grant sales/development pipeline.
I. Collect, analyze, and report data on program/project performance in the development phase.
Maintain grant funding calendar and activities.
Grant Writing Related Services
+d. Gain in-depth understanding of institutional history,current programs and priorities, and future program
direction at the City.
+J. Responsible for conducting the full range of activities required to prepare, submit, manage and steward
grant proposals to federal, state and local government,foundation, and corporate sources.This includes
research, proposal writing, and reporting requirements.
4 Create and manage a grants calendar including key dates for cultivation, proposals, stewardship and
reports.
▪ Perform prospect research to evaluate prospects,all grant funding sources by working with department's
identified as in need of grant funding for program and projects.
+d. Develop and customize a sales development pipeline of the portfolio of varies grant opportunities and
determine the bandwidth, capacity and feasibility to pursue, obtain approval from the City on g-ant
opportunity to pursue after reviewing analysis.
46 Write or co-write content that is clear and concise and that resonates with the needs of the City.
+r4E Interview directors, employees and consultants to understand complex technical and managerial
concepts of the work they perform and convert that information into a technically compliant,competitive,
compelling proposal.
Work closely with the City Manager, Finance Director, CIP Director, Public Works Director and other
officials to match grant funding opportunities with the City's organizational needs and annual strategy.
LTR ,1VIEg
Certified Public Accountants and Consultants
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F �(
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REQCESI _OR INFORMATION D
o rte_ GRANT WRITING SERVICES AND OTHER RELATED SERVICES
fISYa14` r
CITY OF OPA-LOCKA
This includes determining criteria for innovative grant funding and developing a strategic approach and
proposal to apply for funding.
4 Manage cultivation and stewardship, including grant funder/potential funder site visits, regular mailings,
etc.
4 Work with the City's Finance Director, CIP Coordinator, CIP & Public Works Director to gather financial,
outcome,and other information necessary to report to funders in compliance with donor grant reporting.
• Assist the City in developing policies and procedures to maintain current records, including contact
management,grant tracking,and reporting. May require the City to invest in grant management software.
4 Create office systems to oversee all grant writing projects and operations.
4 Ensure all activities support accomplishment of articulated goals.
Prepare monthly report to leadership and quarterly reports for tracking the status of development efforts.
• Assist with the financial reporting of grants awarded through grant writing if required.
• Assist with other projects as requested.
LTRfIVIERGE
Certified Public Accountants and Cnnv dt.mU
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•
.gin•L
GRANT WRITING AND OTHER RELATED SERVICES
CITY OF OPA-LOCKA
PRICING
Managing Partner $135
Grant Writer II $90
Grant Writer I $70
Grant Accountant I $55
LICIACKE
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