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HomeMy Public PortalAboutPlanning Commission Minutes 3-11-2020Minturn Planning Commission March 11, 2020 Page 1 of 8 OFFICIAL MINUTES MEETING OF THE MINTURN PLANNING COMMISSION Minturn, CO 81645 • (970) 827-5645 Wednesday, March 11, 2020 Work Session - 5:30 PM (Cancelled) Regular Session - 6:30 PM CHAIR - Lynn Teach COMMISSION MEMBERS: Jeff Armistead Lauren Dickie Burke Harrington Christopher Manning Jena Skinner Work Session - 5:30pm - Cancelled 1. No Work Session Items Regular Session - 6:30pm 1. Call to Order Lynn T. called the meeting to order at 6:30 p.m. • Roll Call Those present at roll call: Lynn T., Burke H., Chris M., Jeff A., Jena S., and Lauren D. Staff Members Present: Town Planner Scot Hunn and Economic Development Coordinator Cindy Krieg. When addressing the Commission, please state your name and your address for the record prior to providing your comments. Please address the Commission as a whole through the Chair. All supporting documents are available for public review in the Town Offices - located at 302 Pine Street, Minturn CO 81645 - during regular business hours between 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding holidays. Minturn Planning Commission March 11, 2020 Page 2 of 8 • Pledge of Allegiance 2. Approval of Agenda • Items to be Pulled or Added Motion by Jena S., second by Jeff A., to approve the agenda as presented. Motion passed 5-0. 3. Approval of Minutes • February 26, 2020 Motion by Chris M., second by Jena S., to approve the minutes of February 26, 2020 as presented. Motion passed 5-0. 4. Public comments on items, which are NOT on the agenda (5 min time limit per person) Michelle Metteer - Town Manager 302 Pine St. Town Updates related to COVID-19 In coordination with what's happening at the County level: • Canceling March 22nd Community Dinner • Candidate Forum - March 19th This will now be a closed forum, but will be televised (pull verbiage from public notice) Reminded folks to submit questions - note that they can be physically dropped off if you can't submit via email. Chris Romer will be the moderator. • Avon-Gilman Transmission Line Open House was scheduled for tom01rnw night (3/12) at the Forest Service. This event has also been postponed. The public can submit comments online, via phone, or can request to meet in person. Also note that the Town Council has requested an additional 30-day comment period. Minturn Planning Commission March 11, 2020 Page3of 8 5. Planning Commission Comments Jeff A. RE: USFS NEPA study - Reminded and encouraged the group to submit comments via the portal as soon as possible. You can check in to the reading room to see all comments. As of yesterday, were only 10 comments. Jena S. -Are they transposing phone calls? Jeff A. - Not sure, but doesn't think so. Jeff noted that the EVPOA was not aware of the study. It's really important to get the word out, and encourage the public to educate themselves and give comment. Commented on the success of Barstool Racing, held on March 7th . Thanked all of the participants and volunteers. Also brought up Food Trucks Would like to continue the discussion regarding allowing food trucks in town. Scot H. noted that the town staff is currently in discussion regarding food trucks and hopes to bring something forward to the planning commission soon. 6. 1041 Main Street- Peace Love Aerial Yoga Studio Final Plan Review Review of final plans for a commercial and residential building proposed as a yoga studio with two employee housing units and underground parking garage. Recommendation: Approval, with conditions. Scot H. reintroduced the project. The applicants had come in for a conceptual review in January and have since made updates to their plans based on input from the Planning Commission, as well as from CDOT. Excerpts from the staff report dated March 11, 2020: The Applicants, Tracy Long and Thom Conville, request final plan review of a new commercial and residential project located at I 041 Main Street. The project includes: • I,989 square feet of studio space designed specifically for aerial yoga • 4,500 square feet of underground parking garage to provide IO enclosed spaces • Outside parking areas to accommodate three additional spaces including ADA Minturn Planning Commission March 11, 2020 Page 4 of 8 • accessible space • Two residential units intended to provide employee housing and configured as a "duplex" • A green roof terrace area located over the parking garage entry • Improved property access Following conceptual plan review on January 22nd the Applicants have revised the design of the site and building plans to better comply with the Town's development standards and dimensional limitations. Staff's analysis of development standards and dimensional limitations in Section III outlines how the proposed project meets or exceeds requirements of the Town of Minturn Municipal Code, Chapter 16. V Issues to Consider and/or Address: Staff suggests that the Applicant has satisfactorily addressed the following issues or concerns identified during previous reviews: • Building Height • Sewer Line Easement Building Height During the conceptual plan review by the Planning Commission for this building, the Applicant disclosed that the design of the parking garage and the desired building- which needs a clear story height of at least 25' to allow for aerial yoga - would dictate the height of the building on this sloped lot. The grade change or slope from the front property line along Hwy. 24 to the area of the lot where grades flatten out at the lower 1/3 of the property is approximately 12 percent. This slope is apparent in the existing gravel driveway that provides access to the property as well as the adjacent property owner. Other portions of the front 2/3 of the property are raised with grading and boulder retaining walls. The entire site has long- since been graded and disturbed, so establishment of "natural grade" particularly in the front 2/3 of the property is difficult if not impractical. At the January 22nd hearing to consider the conceptual design, the Applicants asked if finished grade could be used to calculate building height given the impracticality of establishing or even extrapolating what natural grade might have been in the past (prior to previous property owners manipulating grade in such a substantial manner). It was determined at that time that the Applicants could use that method (using finished grades) and that raising the grade of the access driveway could serve two purposes: to even the slope of the access drive and to aid in effectively lowering the appearance of height of the building, particularly on the southwest corner of the building. Minturn Planning Commission March 11, 2020 Page5of 8 In response, the Applicant's plans noi,11 show an amended grade along most of the length of the access drive - in some places adding 4-5' of fill and reducing the slope from 12% to 3%-8%, and a building that is at or below the 28' height limit. Sewer Line Easement A 20' sewer line easement is reserved at the rear (southwest side) of the property. The landscape plan by Blueline Architects shows two groupings of evergreen and deciduous tree plantings within that easement. In discussions with the Applicants, staff has recommended that the Applicant work with the Upper Eagle River Water and Sanitation District and Town staff to revise the landscape plan as necessary to avoid any impacts to existing sewer lines - this will require proper locates by ERWSD and possibly an encroachment agreement with the District prior to landscape installation. Lauren D. - noted that the applicant had to move the parking, based on CDOT requirements. Thom Conville and Tracy Long, Applicants - 1041 Main St. - Presented Tracy noted that the conceptual review was ve1y helpful in providing input and alerting them to the CDOT situation / restrictions regarding access. The Applicants stated that they want to grow their business in Minturn, and that they feel that this will be a unique space not only in Minturn, but for the entire valley. Lauren D. and Chris M. both commented that they really like the idea, and appreciate the updates made. Jena S. - Would there be any opportunity to rent the space for special events? Curious about capacity. Could be a draw for private events. Tracy and Thom have not figured out the exact capacity yet, will determine that when doing fire inspection. Burke H. - Is building height still a gray area within the code? Feels that this is still a burden that falls on the planning commission to determine building height and make interpretations. Scot H. - Explained that the code amendments and providing a new building height definition, along with a better definition of "natural grade" will help staff interpret building height for individual properties, but stated that the Planning Commission will always be in a position to either agree with or disagree with staffs interpretations; that no regulation or definition will adequately cover every situation and that is why the code permits discretion by the Planning Commission and Planning Director. Burke H. - Clarified that the building is being presented at the 28' max. height limit and Minturn Planning Commission March 11, 2020 Page 6 of 8 he cautioned the applicant to be careful with framing to ensure they don't exceed. Jena S. - Could still verify measurements during inspections. Recommends doing an ILC. It's not a requirement, but strongly recommend it. Scot H. - ILC is a requirement of foundation inspection and can be made a condition of approval to require an additional ILC at framing. Burke -Parking spots underneath -Back spot appears to not have much room to turn out, probably needs to be labeled as a compact car spot. Burke - meter locations - be sure they don't get put where the drip edge is. Thom would like to keep electrical meter where it is (on a pole). Burke - Any consideration for solar? Thom - yes, if they can afford it. They are looking into it. Jeff A. - Gas meter also will need to be looked at - ideally will want on the rear of the building. Thom - Not entirely sure if they will run gas to the building. Jeff A. - Loves the cupulas. The building may appear taller, but Jeff really likes them. Thinks it's a great looking building. Jeff A. -Do they plan to snow clip or snow fence the roof? Jeff A. also recommended Lifetime wood treatment (which gives the same appearance of aged wood but can be done instantly). Brush or spray it on, then clear coat vs. leaving bare wood to weather naturally which can cause the wood to dry out and split. Applicant showed stone and siding samples. Lynn T. asked if ILC should be a requirement. Scot H. - also noted Colorado Code Compliance, the Town's plans examiner and building inspection vendor, are working with staff to clean up the Town's processes with regard to building permits and ILC requirements; this (requirement for ILC at different stages of building and depending on issues like setbacks and building height) could become more of a requirement. Jena S. - Civil engineer could assist with surveying. Jeff A. - Could code compliance be checking these things? Scot H. - Depends on experience and training, not currently equipped for this. Minturn Planning Commission March 11, 2020 Page7of 8 Public Comment: Dan Armistead 1003 Main St., Unit C 1001 Main St. - converted the pole barn into a garage and apartment. Closed on 1021 recently (f ormerly John Rosenfeld's property). Also commented on plans for 1011 Main St. He likes that this part of town continues to have some mixed use. Likes the street view of having things like this vs. trailers and other items. He will be corning forth in the near future with some additional proposals for that area. Motion by Jena S., second by Burke H. To approve the motion, with conditions, (and with additional condition of ILC / heights to be verified), for 1041 Main St. Motion passed 5 -0. 7. Project Updates • None. 8. Planning Director Report & Minor DRB Approvals by Director • Status Update: Ordinance No. 2 - Series 2020 - Chapter 16 Amendments, Town Council - Approved on 2nd Reading Scot H. - noted that following Council approval staff will be working on clarity of the requirements for engineering in Appendix C along with Town Engineer. This will make requirements for small and large projects more understandable and appropriate. Once more clarity is added, the language regarding Planning Director/Town Engineer discretion to waive requirements (added as part of Ordinance No. 2) would likely be removed. Jena S. - feels that some discretion needs to be allowed to provide for flexibility with technology and other changes (code could become ou tdated and is irnp01iant to have some flexibility). Minturn Planning Commission March 11, 2020 Page 8 of 8 There was also some discussion regarding ADU limitations. 9. Future Meetings • March 25, 2020 • April 8, 2020 • April 29, 2020 (to replace April 22nd) 10. Adjournment Motion by Jeff A., second by Chris M., to adjourn the meeting of February 22, 2020 at 7:23pm. Motion passed 5-0. ATTEST: Scot Hunn, Planning Director