HomeMy Public PortalAboutLTC 007-2021 - First Qtr. 2021 CIP Quarterly Report FinalBAL HARBOUR
- VILLAGE -
OFFICE OF THE VILLAGE MANAGER LETTER TO COUNCIL
NO. 007-2021
To:
From:
Date:
Subject:
Mayor Gabriel Groisman and Members of the Village Council
Jorge M. Gonzalez, Village Manager
January 15, 2021
Quarterly Capital Project Status Report October - December 2020
The purpose of this Letter to Council (LTC) is to transmit to you the quarterly status update
of all Capital Projects.
The attached report reflects projected timeline and status for the Capital projects from
October thru December 2020. The reports reflects the information on those projects that
received the highest priority in the 2020 Retreat Initiatives for the Capital Program.
Should you have any questions or require additional information, please feel free to call
Mattie Reyes or me directly.
JMG/MER/MH
CAPITAL PROGRAM STATUS REPORT
October - December 2020
I. Parks & Public Spaces Operations Facility Remodeling 1840 NE 144 Street, N. Miami
Status:
John Bell Construction is finalizing the site work and interior finishes in the
next week. The project has experienced a delay in the delivery of the
Generator Automatic Transfer System and the substantial completion date
has shifted to the end of January 2021.
In September 2020, the DEO Rebuild Florida Mitigation Program
applications were submitted for funding in the amount of $500,000 under
the facility hardening program. We had a virtual online meeting September
15th and our timeline may not be in alignment with their grant award date
because COVID has created delays. On October 26th, their team conducted
a site meeting and in the next month they will determine the approved
amount. We are still awaiting a response in the next 2 months.
The Florida Division of Emergency Management (UASI) application for
assistance with the EOC components was submitted in conjunction with
Miami Dade County Fire Rescue Department and we expect to receive news
in June.
18 Bal Bay Drive -Demolition of existing PPS Facility, Recreation Center and
Playground:
Permit documents were approved by Miami -Dade County Department of
Environmental Resource Management and Fire. Village Building
Department will finalize the permit this coming week. Demolition of the
existing facilities is scheduled to begin in mid -February 2021 and the
duration is 30 days, therefore, the area will be restored with sod by March
15th.
I I. Waterfront Park Development:
Status:
Currently, the construction documents have been 100% completed and
were submitted simultaneously to the Village Building Department and
Miami Dade County DERM & FIRE for review. Comments generated from
the permit review, have been resolved and Zyscovich will be resubmitting
the revised plans on January 18th. Subsequently, bid documents will be
prepared and the procurement process will commence. If bids are
successful, staff estimates that a construction contract will be awarded by
June 2021.
The Florida Department of Environmental Protection - Florida Resilient
Coastlines Program grant for the Park project was submitted on October 9th
Capital Program Status Report - Q1-2021 Page 1 of 10
requesting an amount of $500,000. We are still awaiting a response from
the agency.
Seawall Reconstruction Project:
On December 10th, 2020, staff issued Invitation to Bid (ITB) 2020-002 to
several marine construction companies and also uploaded the documents
with supporting permit drawings to the Public Purchase website.
Three marine construction companies were initially interested in bidding
and downloaded the documents: Case Marine Construction International,
LLC (Case) submitted the lowest bid proposal for the required scope of work
in the amount of $762,705 with an amount of $38,310 for alternative bid item
The Village received a second bid from Ebsary Foundation Company
(Ebsary) in an amount of $1,039,006 with an amount of $17,750 for
alternative bid items. Both base bids are below the projected budget of
$1,122, 695.
Coastal has reviewed both bids. Case included a value engineering
substitution using TRULINE Seawall System. Coastal will also be required
to submit the proposed substitution to the permit agencies for approval and
said review will provide the final determination if the substitution can be
accepted by the Village. If the permit agencies reject the substitution
and/or the Village is unable to negotiate successfully with Case, the
Village Manager will negotiate with the second bidder and if this
negotiation is successful, the Village will then award a construction
contract to Ebsary Foundation Company. After staff receives Council
approval, a construction contract will be awarded and construction may
commence on March 01, 2021 with 120 days for the project to achieve
substantial completion.
I II . Jetty/Cutwalk/96th Street -End Design Development:
Status:
Mikyoung Design (MYKD) is 30% complete in the Construction Documents
Phase. Biweekly design meetings have been scheduled with all team
members which will assist the Village in expediting the project.
Pursuant to the submission of the Florida Inland Navigational District (FIND)
Waterway Assistance Program grant application, on September 24th, the
Village received notice that the Village had been awarded the funding in the
amount of $252,000 for Phase I design and funding has been available as of
October 1, 2020.
In March, the Village will be submitting the FIND Phase II Construction
application to apply for construction funding for the Jetty.
Herman Fultz Plaza:
On October 1st, the Village applied to the FDOT Beautification Program for
a grant amount of $100,000 that will help fund the landscape and irrigation
Capital Program Status Report - Q1-2021 Page 2 of 10
scope of work. The Village will match the funding for the remaining scope
of work, i.e. pavers, drainage.
On January 13th, 2021 FDOT notified the Village that the Letter of Award
was sent out for our Beautification Grant.
96th Street End:
In December 2019, Council approved MYKD's additional service proposal
for a design concept for the 96th Street End project to align the proposed
design with the Jetty's vision. We received a concept visioning which we will
share with the Town of Surfside once a meeting with the new Town Manager
can be coordinated.
IV. Bal Harbour Beach Nourishment Project:
Status:
On March 20, 2020, The Florida Department of Environmental Protection
(FDEP) issued a Request for Additional Information (RAI), to the U. S. Army
Corps of Engineers (USACE). The RAI largely focuses on questions related to
the flood shoal borrow area - dredging details, geotechnical data, and
resources in close proximity to borrow area. There are also questions related
to the sand compatibility of the proposed upland sand sources in the RAI.
The Village in collaboration with our retained Coastal Engineer, Cummins
Cederberg, Inc. continue to monitor the progress of this project during the
permitting phase.
On April 3, 2020, The Village received the Notice of Availability (NOA) of the
draft Environmental Assessment (EA) and proposed Finding of No
Significant Impact (FONSI) for the beach re -nourishment of Bal Harbour
Beach, Miami -Dade County, Florida, under the Dade County Beach Erosion
Control and Hurricane Protection Project (BEC&HPP).
The draft EA evaluates the use of four additional sand sources for re -
nourishment of Bal Harbour Beach: dredged material from the Bakers
Haulover Inlet (BHI) Channel and the BHI Flood Shoal, upland sand mine
Garcia Family Farm, LLC in Henry County (Garcia), and upland sand mine
Cemex Construction Material Florida, LLC in Polk County (Cemex). Potential
borrow area alternatives for the Bal Harbour Beach re -nourishment
evaluated in other EAs/FONSIs, were also discussed within the evaluation.
The draft EA and proposed FONSI for the evaluation of additional sand
sources for the Bal Harbour Beach segment of the Dade County BEC&HPP
are available for your review on the Corps Environmental planning website
under Dade County at the following link:
http://www.saj.usace.army.mil/About/Divisions-
Offices/Planning/Environmental-Branch/Environmental-Documents/
(On that page, click on the "+" next to "Dade" and scroll down to the project
name.)
Capital Program Status Report - Q1-2021 Page 3 of 10
the Village of Bal Harbour Dune Restoration Project in November 2020. EA/
Cummins Cederberg submitted the required sand sample to the Florida
Department of Environmental Protection (FDEP) prior to the project
commencing, as required by the CCCL Permit. The Village issued a Notice
To Proceed on November 1st, 2020, and the project began on November 2,
2020. EA completed on November 4, 2020.
A total of 20 trucks delivered beach sand material. Using the approximate
material weight of 1.4 tons per cubic yard, the Contractor placed
approximately 322 cubic yards of material at the Project site. The permit
drawings called for a maximum material volume of 331 cubic yards, which is
approximately 9 cubic yards greater than the amount placed by the
Contractor. The reason the maximum material volume was not placed was to
avoid bringing in an additional truckload and exceed the maximum
permissible volume based on the permit conditions.
Work Complete -Final closeout of the grant is ongoing with the funding
agency.
VI. Utility Master Plan, Utility Infrastructure Projects:
Vla. Zone 2 (b) Utility Infrastructure Project Collins Avenue:
Status:
Project installs two (2) sections of new twelve -inch (12) diameter water mains
using subsurface directional boring using High -density polyethylene (HDPE)
pipe.
Construction Design competed - April 2019.
Construction Document review - June 2019.
Permitting - July, 2019.
Bid Document in progress
Council agreement approved June 18, 2019.
Construction notice to proceed (NTP) - August 2019
Completed October 2019
Vlb. Zone 3 (a): Utility Infrastructure Project -- Park Drive area north of Harbour Way
and Bal Cross Drive:
Status:
Project entails replacing 70 feet of Sanitary Sewer line, water main
replacement of 6 inches diameter, 10, 12 and 20 using pipe bursting and
horizontal drilling methods.
Drainage improvements at Bal Cross Drive from Biscay Drive to Bal Bay
Drive intersection. In addition, several hundred feet of curb/gutter
throughout the project.
Construction Design completed - May 2019
Construction Document review - June 2019
Permitting - July 2019
Capital Program Status Report - Q1-2021 Page 6 of 10
Project replaces water mains, relocate potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate and replace damaged curb & gutter, evaluate and
adjust/replace storm water inlets and grates, with overall pavement
milling/resurfacing. Project ongoing at present time.
Construction Design - April 2020.
Construction Document review - July 2020
Permitting -September - 2020
Construction NTP - October 2020
Substantial Completion March (2021) June 2021
Final Completion April 2021 July 2021
Vle. Zone 3 (c) Utility Infrastructure Project:
Status:
Project replaces water mains, relocate potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate and replace damaged curb & gutter, evaluate and
adjust/replace storm water inlets/grates as well as outfall pipes, new sanitary
sewer main / improvement and overall pavement milling/resurfacing
Construction Design - April 2020.
Construction Document review - July 2020
Permitting - October 2020
Bid and Award - January 2021
Construction NTP - February 2021
Substantial Completion May 2021 (September 2021)
Final Completion (July 2021) September 2021
VIg. Zone 5 (b) and 5 (c) Utility Infrastructure Project:
Status:
Project replaces water mains, relocate potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate and replace damaged curb & gutter, adjust/replace storm
water inlets/grates, new
drainage gravity wells, outfall pipe rehabilitation and overall pavement
milling/resurfacing.
NOTE The timeline for the project has been updated to reflect a delay due
to identified design changes needed to use directional drilling to install the
water mains in place of pipe bursting.
Construction Design competed - Re -design January 2021 (July 2021)
Construction Document review January 2021 (April 2021)
Permitting February 2021 (August 2021)
Bid and Award April 2021 (September 2021)
Construction NTP Junc 2021 (October 2021)
Substantial Completion February 2022 (April 2022)
Final Completion March 2022 (June 2022)
Capital Program Status Report - Q1-2021 Page 8 of 10
Vlf. Zone 6 (a) and 6 (b) Utility Infrastructure Project:
Status:
Project replaces water mains, relocate potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate and replace damaged curb & gutter, adjust/replace storm
water inlets/grates, new drainage gravity wells, outfall pipe rehabilitation
and overall pavement milling/resurfacing.
NOTE The timeline for the project has been updated to reflect a delay due
to identified design changes needed to use directional drilling to install the
water mains in place of pipe bursting.
Construction Design competed - Re -design January 2021 (November 2020).
Construction Document review January 2021 (March 2021)
Permitting Fcbruary 2021 (July 2021)
Bid and Award April 2021 (October 2021)
Construction NTP - August 2021 (January 2022)
Substantial Completion Junc 2022 (December 2022)
Final Completion Scptcmbcr 2022 (January 2023)
NOTE The timeline for the project has been updated to reflect a delay due
to identified design changes needed to use directional drilling to install the
water mains in place of pipe bursting.
Vlh. Zone 5 (a) Utility Infrastructure Project:
Status:
Project replaces water mains, relocate potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate and replace damaged curb & gutter, adjust/replace storm
water inlets/grates and overall pavement milling/resurfacing.
Construction Design competed - Novcmbcr 2020 (June 2021)
Construction Document review January 2021 (August 2021)
Permitting - TBD
Bid and Award - TBD
Construction NTP - TBD
Substantial Completion - TBD
Final Completion - TBD
Additional Notes:
We have also submitted a federal appropriation request via Representative Wasserman
Shultz office. Additionally, we have submitted a DEO request under the Rebuild Florida
Infrastructure Program and in December 2020, State Senate and House of Representatives
Stormwater System Improvements Grant funding requests. Future Grant applications will
be submitted to the Florida Division of Emergency Management Hazard Mitigation Grant
Program (HMGP) and Flood Mitigation Assistance Program Grant as soon as the grants
cycle.
Capital Program Status Report - Q1-2021 Page 9 of 10
VII. Village Hall Project:
Status: Staff will be commencing the development of the Request for
Qualification (RFQ) to commence the consultant solicitation process in early 2021.
VIII. Collins Corridor Design:
Status: TBD
*Please note that permit review time is estimated and the projected approval date may
vary according to the jurisdictional agency.
*Please note that the above Infrastructure and other Project dates are subject to
modification, based on permitting, design or other approvals.
If you have any questions, please feel free to contact Katie Reyes or John Oldenburg
directly.
M E R/MA/J O/J M G
Capital Program Status Report - Q1-2021 Page 10 of 10