HomeMy Public PortalAbout18-9547 Retroactively Approving Payment to Royston Oddman in the Amount Not to Exceed $8,238.75 Sponsored by: City Manager
RESOLUTION NO. 18-9547
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, RETROACTIVELY
APPROVING PAYMENT TO ROYSTON ODDMAN, IN AN
AMOUNT NOT TO EXCEED $8,238.75, FOR ACCOUNTING
SERVICES PROVIDED IN THE PREPARTION OF THE 2014-
2015 AUDIT; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the State and Local Agreement of Cooperation Between the Governor
and the City of Opa-locka ("City") requires the City complete all outstanding audits; and
WHEREAS, an Agreement between Mr. Royston Oddman and the City was entered
into on November 1, 2017, for accounting services in connection with the preparation of the
2014-2015 audit; and
WHEREAS, there remain unpaid invoices in the amounts of$8,238.75; and
WHEREAS, Chapter 2, Article VI, Section 2-320 (d) of the City of Opa-locka Code
of Ordinances prohibits dividing contractual services into installments so that each invoice
is less than three thousand five hundred dollars ($3,500.00) to avoid competitive bidding;
and
WHEREAS, Chapter 2, Article VI, Section 2-320 (i) of the City of Opa-locka Code
of Ordinances states that if the City Manager determines in writing that a substantial loss to
the City requires emergency action, the agency may proceed with the procurement of the
contractual services necessitated by the immediate danger without competition; and
WHEREAS, Royston Oddman performed the work pursuant to the Agreement; and
WHEREAS, to avoid costly litigation and to fulfil the City's obligations to the State
of Florida in preparing and submitting the 2014-2015 Audit, the City Commission finds that
it is the best interest of the City to retroactively approve payment to Royston Oddman.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Resolution No. 18-9547
Section 2. AUTHORIZATION
The City Commission hereby retroactively approves payment to Royston Oddman for
services provided in the preparation of a 2014-2015 audit in an amount not to exceed
$8,238.75
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re-lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public hearing, by filing a
corrected copy of same with the City Clerk.
Section 3. EFFECTIVE DATE.
This Resolution shall take effect immediately upon adoption and is subject to the
approval of the Governor or his designee.
PASSED AND ADOPTED this 26th day of September, 2018.
,.....:•.ter/
yra L. 'aylor
Mayor
Attest to: Approved as to form and legal sufficiency:
ii I I ' ‘ 1)*QQ."./.`. ,-;
Joa ;a Flores r, FA •wn Law Group, LLC /
lerk ' ty Attorney
Moved by: COMMISSIONER RILEY
Seconded by: VICE MAYOR KELLEY
Commissioner Vote: 4-1
Commissioner Holmes: YES
Commissioner Riley: YES
Commissioner Pigatt: NO
Vice Mayor Kelley: YES
Mayor Taylor: YES
l,-1;i
City of Opa-Locka
Agenda Cover Memo " ; - `a z ,
Department Department
Director: Director Signature: ' ' .
Finance Bryan Hamilton FD Signature:
Director: Department
City Manager: Newall J. Daughtrey ACM Signature: ' ; 'A laira1
Commission 09.12.18 Item Type:
Meeting Date: X
(EnterXin box)
Fiscal Impact: Ordinance Reading:
(EnterXin box) (EnterXin box)
X Public Hearing:
(EnterXin box)
Funding (Enter Fund& Advertising Requirement: I
Source: Dept) (EnterXin box) x
Account#: Ex:
17-513340
Contract/P.O. RFP/RFQ/Bid#:
Required: x
(EnterXin box)
Strategic Plan Strategic Plan Priority Area: Strategic Plan Obj./Strategy:
Related Enhance Organizational 0 (list the specific objective/strategy this
(Enter X in box) X Bus.&Economic Dev 0 item will address)
Public Safety 0
Quality of Education 0
Qual.of Life&City Image 0
_ Communication 0
Sponsor Name City Manager Department: City Manager
A Resolution of the City of Opa-locka,Florida authorizing the City Manager to pay Royston Oddman$8,238.75
for unpaid hours worked in accordance with his Accounting Services Contract entered into on November 1,
2017.
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In an attempt to be transparent staff believe it is in our best interest to seek City Commission approval for
payments made without prior approval.
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AitadtMEN
„-;- .,:” a a :Fad',-«rcsS�r**
R. M. ODDMAN
550 SW 138th Avenue INVOICE NO. 1110
Pembroke Pines,FL 33027 DATE April 4,2018
TO DIRECTOR OF FINANCE
CITY OF OPA-LOCKA
780 FISHERMAN STREET/4TH FLOOR
OPA-LOCKA,FL 33054
., x
Due upon receipt Upon Receipt
""CF `
82.25 Hours for September 2017 $ 32.50 f
183.00 Hours for October 2017 $ 32.50
173.50 Hours for November 2017 $ 32.50 ;
r �
t
148.25 Hours for December 2017 $ 32.50 ��
166.00 Hours for January 2018 $ 32.50
100.50 Hours for February 2018 $ 32.50
Payment-Rec.12/01/2017 '1'
Payment-Rec.12/15/2017
Payment-Rec.02/02/2018 , z
Payment-Rec.02/09/2018 s �<
d ui 1 rr7 m�{
3 j
AO Yid x "
SUBTOTAL $ 8,238.75
SALES TAX
TOTAL $ 8,238.75
THANK YOU FOR YOUR BUSINESS!
n
C�, 4
Ed Brown Telephone:(305)953-2821
City Manager '' ° . Email:ebrown@opalockafl.gov
December 20,2017
Eric Miller
Office of the Governor
Chief Inspector General
The Capitol
Tallahassee,FL 32399
Dear Mr.Miller:
The attached accounting services contract for Royston Oddman should have been presented to your office as an
expenditure that was approved for payment by me. According to Ordinance No. l5-05 I have the authority to
approve expenditures under$25,000.00 without Commission approval.Mr.Oddman was hired as an independent
contractor to assist with the preparation and completion of the outstanding FY 2014-15 Financial Audit on an
emergency basis for 60 days.I enlisted his services to replace two other temporary contracted employees who were
hired in the positions of Senior Accountant and Accounts Payable Clerk. Both salaries combined totaled
$15,0000.00 monthly therefore it was prudent to terminate those agreements which inevitably saved the City of
Opa-locka$10,000 monthly.
In closing those contracted positions will be re-instituted into the City's organizational structure as full time City
employee positions.
Thank you for your attention to this matter.
Please feel free to contact me if additional information is needed.
Best Regards,
/6%, /5/9"'"---"Li
Eddie Brown
City Manager
Attachments: Accounting Services Contract
Ordinance No. 15-05
ACCOUNTING SERVICES CONTRACT
This agreement is hereby.made between The C1tY Of 01)0+leeltaind Royston Oddmen,Who IS working as
an independent COntractor.ROysten 00000 pins the City of 011140eldrifor,assistance with accounting
and financial services and support The primary purpose of the engagement is to assist the City In
preparation and completion of the outstanding FY 201445 FinanCial Audit Additionally, Mr. Olidinan
will assist in transaction processing and analysis of financial data and procestes.This temporary contract
Is a cost effective measure to add essential personnel that 00'assist the Finance Director In meeting
critical demands for the pi-eduction of finandal docUmentslor the CARR.
Both parties agree upon the following toms and conditions:
• City of Opa4o#0 agrees to pay Royston Odulmals on a monthly basis for 60 days until the 2014-
2015 Annual Audit Report is completed.
• The Compensation will be a monthly fee of$4,875 for analytical services,transaction processing,
financial projections,and fiscal reporting•
• Royston Oddinan'is an Independent contractor and not an employee of the CRY of 01/11140:118.
He is not eligible fOr any benefits and is responsible for filing his own taxes.
• Royston Ocidman and the City of Opa-loche stipulate that this agreement does not imply any
other relatIonthip betWeen the two parties and this dOciatent constitutes the entire
agreement.
The deliverables are as follows:
• Schedule preparation and analysis for financial audits.
• Correct deficiencies and address-backlogs in the area of accounts payable for the City of Op.-
lode.
• Write projections and assist in generating support documentation for the City of Opa-locka's
Audit Report.
• Assist In Operational Efficiency Audits and the implements** of solutions in the area of
Purchasing, Account Payables and Utility Billing.The City Manager reserves the right to assign
additional duties that are deemed necessary In the performance of this agreement.
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Contr ctor: Royston Oddman
7 City Manager—City of Opa-locka
550 SW 1 :th Avenue
per. 1 Pines,FL 33027
, /- /
Al.,,,,.......?•.. // 7
Signature Dat, Signature Date
1st Reading: April 27,2015
•
2nd Reading May 13,2015
Public hearing: May 13, 2015
Adopted: May 13,2015
Effective Date: May 13,2015
Sponsored by: Commissioner Santiago
ORDINANCE NO.15-0
AN ORDINANCE OF THE CITY COMNIISSION OF THE CITY
OF OPA-LOCKA,FLORIDA,AMENDING SECTION 2-316 OF
THE CITY CODE TO INCREASE THE AMOUNT THE CITY
MANAGER MAY SPEND FOR PURCHASING SUPPLIES,TEN
THOUSAND DOLLARS ($10,000) TO TWENTY-FIVE
THOUSAND DOLLARS ($25,000) WITHOUT THE CITY
COMMISSION'S APPROVAL; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIING FOR
CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY AND CODIFICATION; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City Manager is currently authorized to spend to Ten Thousand Dollars
($10,000.00)without the City Commission's approval; and
WHEREAS, the City Commission of the City of Opa-locka desires to amend the amount and
allow the City Manager additional spending authority, and approve the amount the City Manager can
spend without Commission approval to Twenty-five Thousand($25,000.00).
NOW, THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA,FLORIDA AS FOLLOWS:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. Section 2-316 (8) of the Code of the City of Opa-locka is hereby amended as
follows:
8)Negotiations and informal bids for purchases not to exceed Twenty-five
Thousand Dollars ($25,000).To purchase supplies, equipment or
services in the amounts not exceeding Twenty-five Thousand Dollars
1"Reading: NOVEMBER 12, 2014
2°d Reading: JANUARY 14,2015
Public Hearing: JANUARY 14,2015
• Adopted: JANUARY 14,2015
Effective Date: JANUARY 15,2015
Sponsored by: Mayor Taylor
ORDINANCE NO. 15-02
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA,FLORIDA,AMENDING SECTION 2-316 OF
THE CITY CODE TO INCREASE THE AMOUNT THE CITY
MANAGER MAY SPEND FOR PURCHASING SUPPLIES,
EQUIPMENT AND SERVICES FROM FIVE THOUSAND
DOLLARS 05,000) TO TEN THOUSAND DOLLARS ($10,000)
WITHOUT THE CITY COMMISSION'S APPROVAL;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR CONFLICT AND REPEALER;PROVIDING
FOR SEVERABILITY AND CODIFICATION;PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, City Manager is currently authorized to spend up to Five Thousand Dollars
($5,000.00)without the City Commission's approval;and
WHEREAS, the City Commission of the City of Opa-locka desires to amend the amount
and allow the City Manager additional spending authority,and approve the amount the City Manager
can spend without Commission approval to Ten Thousand Dollars($10,000.00).
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA AS FOLLOWS:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. Section 2-316(8)of the Code of the City of Opa-locka is hereby amended as
follows:
(8) Negotiations and informal bids for purchases not to exceed Ten
Thousand Dollars($10,000). To purchase supplies,equipment or
services in amounts not exceeding Ten Thousand Dollars
($10,000),by negotiations and informal bids.
1414D I SUNDAY,MAY 3.2015 ND MiamiHerald.com I MIAMI HERALD
•
CITY OF OPA-LOCKA,FLORIDA
NOTICE TO THE PUBLIC
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SECOND READING OSUINANCE2PVILIC HEARINGS
AN ORDINANCE OP THE CITY COMMISSION OF TIE CRY OF OF-LOC/CA,F.ORRM,TO IMPOSE A MORATORIUM ON NEW PAWN SHOP ESTABLISHMENTS ON A CITYWIDE BASIS FOR UP TO TW ELVE MONTHS:
PROVIDING FOR 1NCORPORATIDV OF RECITALS:PROVIDING POE(ONFLITANDREPEAtER;PROVIDING FOR CODIFICATION;PROVIDING PORSEIRRAD(LIT•Y:PROVIDING FOR AN EFFECTIVE DATE SIVIItm.iam
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AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF IPA-LOCKA,FLORIDA AMENDING CHAPTER N OFTDI CITY CODE REGARDING HIFTICE Of NEED FOR ABATEMENT OF NUISANCES;PROVIDING
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AN ORDINANCE OF TIM CITY COMMISSION OF THE CITY OF OPR-W(1CA.FLORIFM REGARDING MIDGE LNG AND RES ERVES:AMENDING ORDINANCE MN REQUIRING THE IMMESH OF A RESERVE
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AN ORDINANCE OFTNE CITY COMMISSION OF THE CTIYOF OPMLOCLA.FLORIDA AND RESTATING ORDINANCE NO.Ma ENACTED DY THE(ITV COMMISSION OFT'HE('ITV ON DECEMBER 11.2013
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THEME'S I L/AITNANDCREM7,MIT SMALL BE SECURLDP ANSPAYAILE FROM PLEDGEDFUNDSCONSHTINGO►(1)ERE PLIDUCSEDVTCETAX REVENUES DOMED FROMTIE LEVVANDCO(LECTON EV
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FOR THE ISSUANCE OFTHE FIRST SERIESOP SUCIOBIIGATIONS IN AN AGGREGATE PRCNCRALAMOUNTNOTEXCEEDINGEOMT)1R.IION FIVE H:NDREDTHOI.RAND DOLLARS HIM,SMITO BE DESIGNATED
AS THE CRY Of OM-LOCKA.FLORIO CAPITAL IMPROVEMENT IEVENI:E NOTE.SERIES MI5,FOR THE PRINCIPAL PURPOSE OF PROVIDING PUNDS,TTHILTHEI WITH EITHER LEGALLY AVAILABLE FUNDS,TO
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SUCH SFIL ALIAS SHALL RE)TORE FULLY SET FORTIS IN A SERIES ORDINANCE:PROVIDING FOR THE ISSLANCT or ADDITIONAL OSUCATONS AND REFUNDING OBLIGATIONS LINDER CERTAIN CONDITIONS;
PROVIDING FOR THE CREATION OF CERTAIN PUNDSAND ACCOUNTS;PROVIDING FOR EEVERADILIT;PROVIDING AN EFFECTIVE DATE";
PROVIDING FOR THE WP.ANCE.IN ONE OR NOEL SOME OF THE CTIV'R CAPITAL IMPROVEMENT REVENUEOM.TCATIONS:MOORING SUCH OBLIGATIONS SHALL NOT CON.VTTTUTEAN INDEBTEDNESS
MI THE CITY WITHIN THE MEANING OF ANY CONSTITUTIONAL OR STATUTORY PROV05IO.e1 OR LAMITATIOP OR A PLEDGE or THE CITY'S FILL FAITH AND CREDIT.MIT STALL SE SECt:RID DY AND PAYABLE
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WITH OTHER LEGALLY MAKABLE PT 05`10 RE MOTTO RRFINANCE THE*MIANCE OITHE COSTS Of ACQUIRING SAID OFPCI BUILDING AND RELATED SITE IN THE CITY;(II MY CERTAIN MOVING COSTS
ASSOCIATED WITH RELOCATING TIM CRY'S ADMINSTRATIVE FUNCTIONS TOTNE OFFICE WILDING.AND III)PAY CERTAIN COSTS Of ISSUANCE or THE 21158 NOR,ALL.AS SMALL BE MORE RELY SIT
FORTH IN A SERIES ORDINANCE;PROVIDING TOR TIM ISSUANCE OF ADDITIONAL OBLIGATIONS AND REFUNDING OBLIGATIONS TINDER CERTAIN CONDITIONS;PROVIDING FOR THE CREATION OP CERTAIN
FLINDSANDACCOI'NTS:PROVIDING FORSEVERAWLITYI PROATDINGAN EFFECTIVE DATE Ore wolfs,AA1..ApNsI2.MIS).
A SERIES ORDINANCE OF TUE CITY CONLM66ON OF THE CITY OF OPA-LOCAA,FLORIDA TO PROVIDE FOR THE ISSUANCE,PURSUANT TO AN ORDINANCE OF THE CITY ENACTED ON THE DATE HEREOF.
OF OBLIGATIONS OF TIE CITY IN AN AGGREGATE PRINCIPAL AMOUNT NOE EXCEEDING EIGHT NIL ON SIX HUNDRED THOUSAND DOLLARS(EAI(IMO),TO DE DOMINATED AS THE CITY OF OM-LOCKA,
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THE CITY.A PORTION or WHICH WILDING WILL RE USED FOR CITY ADMINISTRATION AND A PORTION OF WHICH WILL RE LEASED TO THIRD PARTIES.(R)FINANCE CERTAIN COSTS Of RENOVATING AND
EQU PPINC THE PORTION OF THE OFFICE BUILDING TO OE USED FDA CITY ADMINMTRAION,pR)RETIRE THE CITY'S CAPITAL IMPIOVIMCNT REVENUE NOTE SERIES MN CURRENTLY OUTSTANDING IN
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AND DELIVERY OF AN AGREEMENT WITH THE LENDER TO SET FORTH MATTERS RELATING TO THE MIS NOTES AS REQUIRED BY SUCH LENDER OR OTIERWME NECESSARY AND APPROPRIATE,SCUECT TO
THE PARAMETERS SPECIFIED HEREIN;AUTHORIZING CITY OPPCIALS TO DO ALL THINGS DEEMED NECESSARY'IN CONNECTION WITH TUB ISSUANCE,SALE AND DELIVERY OFTME 2015 NOTES;PROVIDING
FOR INCORPORATION OP RECITALS:PROVIDING FOR CONFLICT AND REPEALER;PROVIDING FOR SR'II RAIN LIES:PROVIDING AN EFFECTIVE DATE(.4 nt AMIN hrhJ 01.4,41 2',2113).
AN ORDINANCE OP THE CITY COMMISSION OF THE ern.OF OPA-lOCKA,FLORIDA,AMENDING CITY ORDINANCE(N.h.THE LEND DEVELOPMENT CODE TO INCLUDE PLACES OF RGACOUS ASSEMBLE AS
A PERIMETER LSE IN THE LIMITED INDUSTRIAL I.1 DISTRICT Al A SPECIAL EXEMPTION;PROVIDING FOR INCORPORATION OF RECITALS:PROVIDING PM SEVERABILATV:PROVIDING FOR CONFLICT AND
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AN ORDINANCE OF THE CITY COMMISSION OF THE(TTY OF OPA-LOCKA.FLORIDA,AMENDINC SECTION 2-3II OFTHL CITY CODE TO INCEE.ASLTHLAMOI^ITTIIE CITY MANAGER MAY SPEND FOR PURCHASING
SUFFICE FROM TEN THOUSAND DOLLARS HIENXIM)7OTWENTKFIVEiHOUSAND DOLLARS(SUJIM,00)WITNIXT CITY COMMISSION ANNUM :PROVIDING FOR INCORPORATION OF RECITALS;PROVIDING
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RRSOLI.TIONS)MIILIC HEARING;
A RESOLUTION OF THE CITY COMMISSION OPINE CITY OF OPA-LOCKA,FLORIDA,TO APPROVE THE REQUEST OF ALI.FLORIDA LAND CLEANING INC,A FLORIDA CORPORATION,FOR FINAL SITE.PLAN
APPROVAL TO CONSTRUCT AN OFFICE AND MAINTENANCE PACII.1T1'AT1110 NW 132..STREET.OPA4.00ILA•FLORIOA.OFSI'R)EED AN FOLIO NO.M-2I2NA IOAIO0:PROVIDING FOR U N(DRPORATION OF RECITALS:
PROVIDING FOR AN EFFECTIVE DATE
A RESOLUTION OFTHE CRY COMMISSION OF TM L C'IT'OFOPA-LOCIC.A,FLORIDA,TO APPROVE A DEYECDPMENTAGREEM ENT BETW F.ENALLFLORIDA LAND CLEANING.INCA MOM%('OR PORATION I•GAIL(—)
AND THE CITY OF OM-LOCKA,FLORIDA,FOR THE LAND LOCATED AT 3IBS NN,(52'+STREET.IN 1111 CITY OF IPA-LOCKA,FLORIDA.FOLIO NUMBER IM-2UTAIPAIM.FOR THE PR.ENURE OF CONSTRICTING
OFFICE BUILDING,MAINTENANCE BUILDING AND PARA/NG/MEM PROVIDING FOR INCORPORATION OF RECITALS:PROVIDING:FOR AN EFFECTIVE DATE.
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