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HomeMy Public PortalAboutNauset Schools -- 2018-02-26 Minutes iul I rs BUILDING COMMITTEE MEETING MINUTES MONDAY FEBRUARY 26, 2018 NAUSET HIGH SCHOOL LIBRARY 530 PM In attendance : Josh Avery, Ron Collins, Tom Conrad , Jody Craven, Chris Easley, Michael Embury, Tom Faris, Greg Levasseur, Bob Lewis, Tony Nanini, Jim Nowack, John O' Reilly, Lisa Orlandella, Harry Terkanian, Kathleen Tringale, Giovanna Venditti, Peter Wade I CALL TO ORDER / AGENDA CHANGES Chair Greg Levasseur called the meeting to order at 5 : 30 pm and read the Opening Meeting Law notification . He requested that members turn off/vibrate their cell phones . Greg asked members to re - introduce themselves as they speak so everyone continues to can get familiar with all committee members . Greg enforced everyone should speak through the chair . No side conversations, as it is a large group . II CITIZENS SPEAK Tom Conrad indicated there is a shift in membership . Russ French stepped down and Peter Wade, builder from Eastham, will fill that seat . The Superintendent also indicated that all meetings, including subcommittees of the Building Committee, will be posted and minutes recorded per Open Meeting Laws . III PRIORITY BUSINESS A. Citizen Speak - none B . Overall Timetable Jim Nowack reviewed the timetable and indicated it is a moving project and will continue to change . He indicated important dates that the committee needs to be aware of : town meetings are twice a year and approvals from town meetings is needed , the project will get a lot of approval from MSBA boards . The OPM panel meets 2times a year : 2/28 and 7/ 16 . They approve our OPM we need to be sure to hit the 7/ 16 date If we miss our meeting dates we may have to wait months for another chance at an MSBA approval and to move on the next stage . It is a long project . The timetable hits most of the milestones . Jim Nowack indicated that Module 1 . Elegibility Period has just been completed and now the District moves into Module 2 . MSBA plays an important part in both OPM and the Designer Selection . Module 3 is our Feasibility Study where we will study our educational program . MSBA has examples on their web site, some very lengthy . He noted MSBA doesn 't like us to get too far ahead of ourselves . Members asked questions relative to the funding of the schematic design, OPM participation in the designer selection process and the vote of the state in the designer selection . Jim Nowack outlined the OPM timeline . He indicated that the selection packet must be submitted by June 20 to MSBA for July 16 meeting . MSBA suggested the District send a draft on May 2nd and Jim suggested trying to get it submitted before that date . Members REVIEW THE CHARGE : Harry Terkanian indicated a lot of what the Building committee does is subject to review and approval by the MSBA and asked what the school committee' s expectations are from the Building Committee , Chris Easley stated that the School Committee wants to be informed . The process is laid out by the MSBA but the School Committee wants to be informed about key points . John O' Reilly suggested the building committee contact the School Committee, get on their agenda , introduce themselves and understand the expectations on how to keep the School Committee informed . Superintendent Conrad agreed . C . UPDATE on MSBA MEETING — Feb 14, 2018 Greg Levasseur reported on the trip to the MSBA with Ms . Venditti and Superintendent Conrad . He indicated many groups are looking for authorization . (Superintendent Conrad passed out the MSBA agenda for that day for members to see some of the projects going on around the state ) . Nauset' s request for moving the feasibility study was voted on , then a small group met for about 1 % hours to discuss the OPM process . MSBA chooses the OPM after the committee brings a choice forward . Also noted former Town Administrator for Eastham, Sheila Vanderhoff is on the board . Superintendent Conrad stated that sub committees moving forward will utilize the knowledge of the MSBA, attend workshops, and make connections with other schools and administrators . He also indicated that Nauset is trying to partner up with schools in different phases of projects and use their experience to help us . D . FORM SUB COMMITTEES The Superintendent shared that any sub committees formed will have to have minutes, post meetings, and follow open meeting laws . OPM SUBCOMMITTEE Sub Committee 15t question : What is the size of the project ? How do we determine the dollar amount ? Greg Motioned to select OPM SUB COMMITTEE MEMBERS , The vote was 2nd and voted unanimously : Jim Nowack, Chris Easley, John O' Reilly, Ron Collins, and Harry Terkanian Greg Levasseur stated a person must be part of the Building Committee to be on a subcommittee but the Subcommittee can bring in experts on various topics . EDUCATIONAL PLAN SUB COMMITTEE The Superintendent asked members to think about what education will look like in 2050 as directed by the MSBA . The Building Committee will enlist all educators on campus and reach out to the community. The Superintendent would like a student advisory committee . The Educational Sub Committee might need to visit other sites . Greg Levasseur tabled the Educational Sub Committee Members selection . Public Relations Sub Committee Greg Levasseur thought there should be representation from each town as each town has their own override pressures . The public wants to know why the project and what it will cost taxpayers . Members added that the committee must know the difference between informing and being advocates, suggested having a " Friends of the Nauset School Project" group and stressed the importance of the subcommittee being as inclusive as possible . Bob Lewis will be retiring but indicated he will be available if the subcommittee needs assistance . G . Future Meeting Date Next meeting Tuesday March 13th at 6pm . Greg Levasseur indicated he was available to give extensive tours of the school . He also indicated that he is trying to work with everyone' s busy schedules and will attempt to set regularly scheduled meetings moving forward . IV APPROVAL OF MINUTES A motion was made by John O ' Reilly, seconded by Chris Easley and voted unanimously to approve the minutes of January 22 , 2018 . V ADJOURNMENT Greg Levasseur thanked everyone for coming . Meeting adjourned at 6 : 20pm Submitted by Secretary Wendy Spampinato