HomeMy Public PortalAboutNauset Schools -- 2018-04-05 Minutes Nauset High School Building Committee Minutes
Thursday, April 5, 2018
Nauset High School Library 530 pm
I CALL TO ORDER/AGENDA CHANGES
Chair Greg Lavasseur called the meeting to order at 5 : 30pm . In attendance : Ron Collins, Tom
Conrad, Chris Easley, Michael Embury, Greg Levasseur, Bob Lewis, Ed MacDonald, Jim Nowack, John
O' Reilly, Harry Terkanian, Kathleen Tringale, Giovanna Venditti .
II CITIZENS SPEAK
None
III PRIORITY BUSINESS
A. Update on OPM Subcommittee
OPM Subcommittee Chair Harry Terkanian updated the committee .
• OPM Subcommittee members are Harry Terkanian , Jim Nowack, John O' Reilly,
Russ French and Chris Easley.
• All public constructions projects over 5 million dollars in MA require and OPM and MSBA rules also
require an OPM . The OPM represents the owner in all aspects of the project . The selection process
for the OPM is very highly regulated by the MSBA .
• The committee met twice and reviewed the MSBA requirements and scheduling obligations . The
OPM Subcommittee determined the 7/17/18 MSBA OPM Meeting was the earliest we could meet .
The OPM Subcommittee reviewed the MSBA standard form , RFS, and also viewed for reference the
CCTech' s successful RFS for their OPM .
• The committee made an estimate for total project costs of 50450 million dollars .
The OPM Subcommittee reviewed the point value criteria and made minor changes . It is a
qualification based selection process and RFS has a suggested list of ( 11 ) criteria to use to evaluate
the responses and maximum point values assigned to them .
• Harry explained the interview process and selection for an OPM and also reviewed the updated
timeline .
• Harry Terkanian made four motions :
1 . To approve the proposed schedule, RFS, and legal ad . Chris Easley seconds the motion , committee
voted unanimously.
2 . To authorize submission of documents to MSBA . Chris Easley seconds the motion, committee
voted unanimously.
3 . To authorize the OPM Subcommittee to rank and interview candidates . John O' Reilly seconds the
motion, committee voted unanimously.
4 . Authorize the District Administration to a ) oversee the selection process b ) negotiate contract
terms with numbered responses and c) present a recommended OPM candidate to Building
Committee and d ) execute OPM contract as approved by MSBA and Building Committee . John
O' Reilly seconds the motion, committee voted unanimously .
John O' Reilly will be away during the interview process . Greg made a motion for a committee member
to take his place during the interview process . Greg will sit in for John O' Reilly during the interview
process when John is away .
Greg thanked Harry for the update and the OPM Subcommittee for their work .
B . Updated Timeline
As outlined by the OPM Subcommittee Chair Harry Terkanian Ci rj�ir
T 3/27 OPM Subcommittee reviews RFS draft
T 4/10 RFS Draft received by MSBA for approval
TH 4/12 Harry T and Greg L introduce process of OPM selection to school committee
TH 4/26 Ad placed in Central Register (and newspapers )
TH 5/3 Ad appears in Central Register (and newspapers)
TH 5/10 Onsite voluntary walk through for potential applicants .
TH 5/17 Last date for potential applicants to submit questions to OPM Subcommittee
M 5/21 Post addendum and answer questions submitted from potential applicants
TH 5/24 Applications due from candidates
T 5/29 OPM Subcommittee reviews applications . Ranks candidates and creates short list for
T 6/5 OPM Subcommittee interviews short list, votes and ranks
TBD Negotiate with selected respondents the contract amount
T 6/12 Building Committee votes on ranked candidates
W 6/ 13 Present ranked candidates to school committee
W 6/20 Applications received at the MSBA
M 7/16 MSBA OPM Panel Meeting Date
C Form Subcommittees
Educational Plan Superintendent Conrad stated the high school faculty is finishing 2 years of NEASC re
accreditation work. The reaccreditation will be finished May3rd . The process to form an educational
plan committee will begin after that . Ed MacDonald will set up a faculty meeting so faculty knows what
the expectations of the committee are . T Conrad, T Faris, K Tringale are interested on being on the
educational plan subcommittee .
Public Relations
Greg motioned for Mike Embury, Greg Lasseur, and Giovanna Vendittii to be committee members on
the public relations subcommittee and add additional members as we move forward . John O' Reilly
seconds, committee voted unanimously .
Greg noted there will be other subcommittees for building committee members to volunteer for as the
project moves along
Filling Building Committee vacancies :
Any replacements to vacancies on the building committee need to be submitted as an agenda, and
voted on by the school committee . Greg will submit Peter Wade and Tony Nannini as new building
committee members for the school committee to vote .
E Future Meeting Date
Greg asked committee members to view their calendars for best times and days to meet . Greg
requested subcommittee meetings are announced to all building committee members should anyone
decide to attend .
OTHER : Greg suggested to the committee to review the open meeting law tutorial . Greg will check with
the MSBA if members are required to take the online ethics exam .
Greg will ask the school committee what they want to receive our approved minutes from the Building
Committee and the subcommittees .
i
Future meetings will be held in an N Building classroom and location will be posted on the agenda .
IV. APPROVAL OF MINUTES
Greg motioned to approve the minutes from 2- 2648 . Chris Easley seconds the motion .
V. ADJOURNMENT
Meeting Adjourned at 6 : 10pm .
Minutes submitted by Wendy Spampinato