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HomeMy Public PortalAboutNauset Schools -- 2018-07-26 Minutes 9u `0 na vi BUILDING COMMITTEE MEETING MINUTES THURSDAY JULY 26, 2018 NAUSET HIGH SCHOOL ROOM N109 6 : 00 PM 1 CALL TO ORDER /AGENDA CHANGES : Building Committee Chair Greg Levasseur called meeting to order at 6@00pm . In attendance : Ron Collins, Tom Conrad , Jody Craven , Chris Easley, Chris Ellsasser, Michael Embury, Tom Faris, Greg Levasseur, Tony Nannini, Jim Nowack, John O' Reilly, Lisa Orlandella , Harry Terkanian , Kathleen Tringale, Giovanna Venditti , Peter Wade, Richard Marks, Joe Sullivan , Christina Opper NO Agenda Changes 11 CITIZENS SPEAK None III PRIORITY BUSINESS A. Introduce Daedalus Team General discussion about their role . The building committee introduced themselves to the Daedelus Team . Richard Marks the principal with Daedelus Projects introduced the core team with a brief slide show . Joe Sullivan is our project manager and point of contact on a day to day basis . Christina Opper is our marketing director and client relations and outreach . Richard explained their role is to serve as a focal point for management communications for all parties . We need to sell our project and for the next year we will work on getting to the right school, size, design , and cost . We want the 4 communities to be part of the process so that they will be in favor of the project . Time is not on our side and we need to move rapidly because costs are inflating, cost control is a big issue ; construction prices have increase 5 - 6% in the last year . We should have a public process and encourage our b c meeting to be televised . The hardest part of the project will be making sure the community understands what we are doing and votes for the project . Feasibility Study Phase : MSBA will pay 37 . 95 % of the cost . All costs during the Feasibility Study should be eligible including the Daedelus Fee, Architect fee, and additional site investigations . We will look at alternate sites, requested by the MSBA as the cost of renovating is high . We will also look at off site locations . Architect : Richard explained the process of selecting an architect , it is overseen by the MSBA with a 16 team member selection committee . We will have 3 members to represent . MSBA has given us an enrollment of 905 . This number cannot be appealed but we can manage designs to accommodate more students . Next big task is to develop the Educational Program . The principal will write the educational program . Daedelus will give us some model documents ; put us in touch with other principals and their successful educational programs for review . Community engagement — As soon as information and data is ready, and approved by the building committee, Christina Opper will put information on our web , through the school , and local cable television . Public forums and tours of the school will be important to get the message out as to why the school needs to be renovated or replaced . B . Desiener Selection Process Architect is a key part of the team . Get RFQ out and draft should go to the MSBA on Monday 7/30/ 18 for review . MSBA has a 9/ 18 slot available . The Feasibility Study and schematic design each will take about 6 months — looking for a MSBA board approval on April 10, 2019 and Dec 11, 2019 for schematic design . Spring town meeting season we are hoping to go to town meeting for funding . Greg Levasseur asked if any committee members had questions for Richard . Harry Terkanian asked Richard to explain the Educational Plan process . Richard explained it is a 30 or 40 page document that lays out the existing educational process at NRHS . All programs, how they are taught, what size classrooms, what is unique to NRHS, the physical space needs for those programs . This is a collaborative process, with the superintendent, principal , teachers, parents, and community members . The MSBA will read , bring us in , critique, and ask for a next draft if necessary . C. Form subcommittee Designer Selection Subcommittee - Interested members are John O' Reilly, Jim Nowack, Ron Collins, Harry Terkanian , Greg Levasseur, Tom Conrad , and Chris Ellsasser . Harry Terkanian asked if the 3 members that represent our votes at the MSBA Designer Selection should be on this subcommittee . Richard confirmed the vote should be the Chair of the Building Committee, the Superintendent, and the principal . Chris Easley moved that the designer subcommittee be made up of the members that volunteered . Harry second the motion . The committee voted unanimously . We will pick a chair at the next meeting . D . Oreanize Educational Subcommittee Members are Tom Faris, Kathleen Tringale, Lisa Orlandella , Jody Craven , Chris Ellsasser and Tom Conrad . Lisa Orlandella nominated Kathleen Tringale as the chair . Jody Craven seconds the motion . The committee voted unanimously. E . Organize Public Information Subcommittee Members are Tom Conrad , Mike Embury, Chris Easley, Giovanna Venditti , and Peter Wade . Tom Conrad said it would be ideal if we had members from each of the communities . Tom Conrad volunteered to be the chair. Greg Levasseur nominated Tom Conrad . John O' Reilly seconds the motion . The committee voted unanimously . F . General Discussion and Information about the Project Greg Levasseur and Tom Conrad met with Teresa Martin and Lower Cape TV to discuss the project . We would like them to stay on campus . They would like more space and want to come in front of our building committee to discuss . Parking and accessibility for all community members are their biggest concerns . New member of the building committee is the Town Administrator from Eastham , Jacqueline Beebe , Harry Terkanian asked if we needed to brief the school committee with where we are at, Greg Levasseur said we are all set for now . We will present to school committee after the educational program is done and the designer selection is made . IV. APPROVAL OF MINUTES John O' Reilly motioned to approve the minutes . Chris Easley seconds the motion . Minutes were unanimously approved . Daedelus will send out documents from time to time . Richard will send them to Secretary Wendy Spampinato who will forward them to the rest of the building committee . Greg Levasseur made a motion to adjourn the meeting . John O seconds the motion . Meeting adjourned at 6 : 42 pm Minutes submitted by Wendy Spampinato