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Home My Public Portal About02.07.2023 City Council MinutesMedina City Council Meeting Minutes February 7, 2023 1 MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 7, 2023 The City Council of Medina, Minnesota met in regular session on February 7, 2023 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. I. ROLL CALL Members present: Cavanaugh, DesLauriers, Martin, and Reid (arrived at 7:20 p.m.). Members absent: Albers. Also present: City Administrator Scott Johnson, City Clerk Caitlyn Walker, Attorney Dave Anderson, Finance Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and Police Sergeant Kevin Boecker. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:00 p.m.) A. Approval of the January 17, 2023 Regular City Council Meeting Minutes Moved by Cavanaugh, seconded by DesLauriers, to approve the January 17, 2023 regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA (7:01 p.m.) A. Approve Election Equipment Lease Agreement with Hennepin County B. Approve Amended and Restated License Agreement for Collection and Disposal of Residential Solid Waste, Recyclables, and Compostables with Randy’s Sanitation LLC C. Approve Resolution 2023-09 Supporting Corridors of Commerce Funding Request to Resurface Highway 55 from CR 118 to CR 19, with Two-Lane to Four-Lane Expansion D. Resolution 2023-10 Approve Plans and Specs and Authorize Bidding for Willow Drive Lift Station E. Approve Resolution 2023-11 Calling Hearing on Improvement for Clydesdale Trail F. Approve Hiring of Planning and Permit Technician G. Approve Road Materials and Equipment Bids H. Approve Updated Safety Manual Martin thanked Randy’s Sanitation and the City Attorney for working together to draft the new contract. She appreciated the service the company provides. Moved by Cavanaugh, seconded by DesLauriers, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:03 p.m.) Medina City Council Meeting Minutes February 7, 2023 2 A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Park Commissioner Morrison reported that the Commission met in January to develop its priorities for the year. She reviewed the projects proposed, or that will be completed, during 2023. DesLauriers referenced the resurfacing of the tennis courts and asked for more details. Scherer reported that the resurfacing will occur at Legion Park. DesLauriers stated that perhaps conversion for pickleball/tennis courts is considered when it is time to resurface courts. C. Planning Commission Finke reported that the Commission will not be meeting in February because of a lack of agenda items. He noted that the Cates Industrial Park proposal and some other items may come forward to the Planning Commission at its March meeting. VII. PRESENTATIONS A. Resolution 2023-12 Recognizing Finance Director Erin Barnhart for 15 Years of Service (7:07 p.m.) Martin read the draft resolution recognizing Barnhart for 15 years of service to the City of Medina. Moved by Martin, seconded by Cavanaugh, to adopt Resolution 2023-12 Recognizing Finance Director Erin Barnhart for 15 Years of Service to the City of Medina. Motion passed unanimously. Johnson commented that Barnhart does a phenomenal job and commented on how she had worked her way up in the organization to this position over the years. Martin expressed appreciation on behalf of the Council. She noted that it has been great watching Barnhart move her way up to the position and flourish in that position. VIII. OLD BUSINESS A. Loram and Scannell Preliminary Plat and Site Plan Review (7:12 p.m.) Johnson introduced the request for preliminary plat and site plan review for the Loram and Scannell project. He noted that the Council reviewed details at its second January meeting and directed staff to prepare documents of approval with additional direction related to park dedication. He stated that the final determination on park dedication would occur at the time of final plat as those details are still being worked out. Cavanaugh referenced the petition of waiver for Tamarack and asked for more details. Finke stated that the property not being developed on the north side did not enter into a petition and waiver. He stated that petition and waiver was also not done for the townhome project. He stated that for Meander Park and Boardwalk, there was a Medina City Council Meeting Minutes February 7, 2023 3 condition that indicated a petition and waiver, which will be a part of the final plat. He noted that in this case a condition is recommended that any improvements for the eastern lot would need to be deferred until development of that property. He commented that would include traffic control improvements necessary for Tamarack Drive to be constructed along with actual development of that lot. Cavanaugh commented that this would seem to provide an opportunity to have the petition and waiver, as there is already an assigned amount for this property shown on a spreadsheet rather than having the City fund improvements and recoup costs later. Finke stated that could be done at final plat, if desired. He stated that staff anticipated that would be deferred until actual development of the site, but that language could be strengthened within a condition of preliminary plat. Anderson commented that there is language within the preliminary plat that mentions development of the eastern property could not occur until Tamarack is addressed. He stated that there are multiple ways to accomplish that, and the appropriate time would be final plat. Cavanaugh commented that he could leave that discussion for final plat. Finke commented that if the City would be considering a petition and waiver at the time of final plat, perhaps it would be easier to add that language in the preliminary plat. He stated if the City decides not to use petition and waiver, it would be easier to remove that from final plat than to add it later. He suggested adding the language in condition 12. Anderson noted that the language could mirror the language used for Medina Park and Boardwalk. He agreed that it would be cleaner to add the language now rather than adding it at final plat. He provided suggested language to be added to condition 12. Reid arrived. 1. Resolution 2023-13 Granting Preliminary Plat Approval Moved by Cavanaugh, seconded by Martin, to adopt Resolution 2023-13 granting preliminary plat approval for Loram Industrial Addition with the additional language for condition 12 as discussed. Motion passed unanimously. 2. Resolution 2023-14 Granting Site Plan Review and Conditional Use Permit Moved by Cavanaugh, seconded by Martin, to adopt Resolution 2023-14 granting site plan review and conditional use permit for Loram Industrial Addition. Motion passed unanimously. IX. NEW BUSINESS A. Hamel Townhomes (7:22 p.m.) DesLauriers recused himself from this item. Johnson stated that the applicant has requested additional time to record the plat until August 11th of 2023. Medina City Council Meeting Minutes February 7, 2023 4 Martin noted that often this action is done via the Consent Agenda, but DesLauriers needed to recuse himself. 1. Resolution 2023-15 Granting Extension of Time to Record Hamel Townhomes Plat; Amending Resolution No. 2022-64 Moved by Cavanaugh, seconded by Martin, to adopt Resolution 2023-15 granting extension of time to record Hamel Townhomes plat; amending resolution No. 2022-64. Motion passed unanimously. DesLauriers rejoined the Council. X. CITY ADMINISTRATOR REPORT (7:23 p.m.) Johnson stated that staff will attempt to schedule the requested meeting with Medina restaurants in early May. Sergeant Boecker provided an update on the ECMO vehicle. He noted that the vehicle is being housed at the Edina Fire Department at this time during the trial period and once completed the goal would be to roll out the program more broadly. He stated that the City did receive nine AED units through the grant program. XI. MAYOR & CITY COUNCIL REPORTS (7:26 p.m.) No comments. XII. APPROVAL TO PAY THE BILLS (7:26 p.m.) Moved by DesLauriers, seconded by Reid, to approve the bills, EFT 006687E-006720E for $1,138,518.83, order check numbers 053914-053985 for $495,292.03, and payroll EFT 0512441-0512505 for $135,443.90. Motion passed unanimously. XIII. CLOSED SESSION: CONSIDER OFFERS TO PURCHASE RIGHT-OF-WAY EASEMENTS ON PROPERTY LOCATED AT 435, 545, 565, 625, AND 655 HACKAMORE ROAD AND HENNEPIN COUNTY PID 0111823220003 PURSUANT TO MINN. STAT. 13D.05, SUBD. 3(c)(3) Moved by Martin, seconded by DesLauriers, to adjourn the meeting to closed session at 7:28 p.m. to consider offers to purchase right-of-way easements on property locates at 435, 545, 565, 625, and 655 Hackamore Road and Hennepin County PID 0111823220003 pursuant to Minn. Stat. 13D.05, Subd. 3(c)(3). Motion passed unanimously. The meeting returned to open session at 7:45 p.m. XIV. ADJOURN Moved by Cavanaugh seconded by Reid, to adjourn the meeting at 7:46 p.m. Motion passed unanimously. __________________________________ Kathy Martin, Mayor Attest: ____________________________________ Caitlyn Walker, City Clerk