Loading...
HomeMy Public PortalAbout08.16.2022 City Council Meeting MinutesMedina City Council Meeting Minutes August 16, 2022 1 MEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 16, 2022 The City Council of Medina, Minnesota met in regular session on August 16, 2022 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. I. ROLL CALL Members present: Albers, Cavanaugh, DesLauriers, and Martin. Members absent: Reid. Also present: City Administrator Scott Johnson, Attorney Dave Anderson, Finance Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Planning Consultant Nate Sparks, Public Works Director Steve Scherer, City Clerk/Assistant to the City Administrator Caitlyn Walker, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:01 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the August 3, 2022 Regular City Council Meeting Minutes Martin noted that prior to the meeting Johnson distributed changes that she proposed for incorporation. Moved by Albers, seconded by DesLauriers, to approve the August 3, 2022 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:02 p.m.) A. Approve Resolution 2022-61 Accepting the Resignation of Community Service Officer Jackson Carroll-Billman B. Approve Resolution 2022-62 Granting Extension to File for Final Plat Approval for Pioneer Trail Reserve C. Approve WSB Service Quote for Wellhead Protection Plan Amendment Part 1 D. Approve Chippewa Road Watermain Extension Agreement E. Appoint June Ney to Youth Park Commission Seat Moved by Cavanaugh, seconded by DesLauriers, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:03 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. Medina City Council Meeting Minutes August 16, 2022 2 B. Park Commission Scherer reported that the Park Commission will meet the following night to discuss the Loram/Scannell proposal in terms of park dedication, a grandstand proposal from the Hamel Athletic Club and Hamel Hawks, and Lakeshore Park improvements. He noted that the improvements at Lakeshore Park will focus on enjoyment of the lake and a few items may be moved to Maple Park. He noted that four youth members applied to join the Commission. DesLauriers asked for an update on Hunter Park. Scherer provided an update on the pickleball court progress. He believed it would be finished this fall but noted that they are awaiting the nets. C. Planning Commission Planning Commissioner Rhem reported that the Commission held five public hearings the previous week. He stated that one of which was the concept plan for the apartment building at 500 Hamel Road. He stated that comments were received from the public and the Commission expressing concern with the scale and that it did not fit into the area. The suggestion was made to focus on reduction of scale, architectural and design improvements, and a second entrance. He stated that the Commission also considered an ordinance amendment for integrated development, which the Commission recommended for approval. He stated that the Commission considered the Loram/Scannell proposal and felt that the application was not complete, desired more stormwater information and requested more information to come back for review. He stated that the Commission lastly considered a PUD amendment for Weston Woods to allow additional height for walk out homes and the Commission recommended approval of that item as well. VII. PRESENTATIONS A. Resolution 2022-63 Recognizing Administrative Assistant to the Police Department Anne Klaers for 15 Years of Service to the City of Medina (7:11 p.m.) Martin read the draft resolution recognizing Anne Klaers for 15 years of service to the City of Medina. Moved by Cavanaugh, seconded by DesLauriers, to Adopt Resolution 2022-63 Recognizing Administrative Assistant to the Police Department Anne Klaers for 15 Years of Service to the City of Medina. Motion passed unanimously. Albers expressed appreciation for the work Ms. Klaers does. Nelson commented that Ms. Klaers is firm, tough and has great customer service. He commented that she takes care of the department and is very dedicated. He stated that he could not ask for a more loyal and good employee. He commented that his department is like a big family, and she is like the mother hen, watching over them. VIII. NEW BUSINESS A. Medina Apartments LLC – 500 Hamel Road – Concept Plan Review (7:17 p.m.) Medina City Council Meeting Minutes August 16, 2022 3 Johnson stated that the applicant has requested review of a concept plan for development of a 97-unit apartment building at 500 Hamel Road. Cavanaugh stated that he will be recusing himself from this discussion as he has done for previous requests for this property. He explained that he does not have a financial interest in this property, but he does own the adjacent property and granted an easement to the first developer for this property. Finke stated that this property is designated and zoned Uptown Hamel, which encourages concept plan review for any development plan application. He stated that the land use contemplates a mix of residential and commercial uses, noting that residential development would have a density range between four and 20 units per acre while 15 to 20 units per acre is allowed if there is underground parking. He stated that this request would include underground parking and with a parcel size of approximately five acres the request would have 19.8 units per acre as proposed. He reviewed the proposed Site Plan noting that parking is proposed underground with more than one space per unit and additional surface parking proposed behind the building. He noted that there is a utility easement running along the street for this property which would not allow development as close to the street as typically required in the zoning district. He advised that the previous development request for this property was granted a variance to allow a larger front setback to avoid that utility easement. He displayed the architectural rendering of the building and provided details on the proposed infrastructure including the access to the building, potential improvements to Hamel Road, and proposed trail along Hamel Road. He noted that staff would recommend additional connectivity for pedestrians and recreation opportunities onsite to support the 97 units. He stated that while the previous development request for this property would have required looped watermain, this proposal would utilize private services that would connect to Hamel Road. He stated that the stormwater pond to the west was planned to accommodate the water from this site, but an additional pond is shown to the north to accommodate additional stormwater. He stated that the previous development request went into detail on the buried debris onsite and staff would recommend the same type of plan for management of that material. He provided details on the building height and noted that staff has made suggestions to break up the mass of the building. He noted that the zoning district requires the third story to be setback from the other two stories. He explained that the applicant believes that the front porch element provides that required setback of the third story, therefore staff desires input from the Council on that element. He noted that the Planning Commission held a public hearing the previous week at which several residents spoke in opposition of the proposed development, raising concerns related to traffic, the scale of the development, etc. He stated that those minutes were provided in the Council packet along with the technical comments of staff. Albers asked for more detail on the third level setback requirement. Finke explained that the third story is intended to be setback a minimum of six feet from the lower levels. He stated that the applicant can speak to the elements they incorporated in an attempt to address that but noted that much of the building has a single face. Medina City Council Meeting Minutes August 16, 2022 4 Martin commented that she does not believe the first-floor porches constitute structure and stated that the second floor is clearly identified, and the six feet would be counted back from the second floor. Albers commented that he has a hard time visualizing that. Martin provided different examples of things that could be incorporated to provide that relief. She stated that when reviewing the materials, she thought that this building looked similar to another along Highway 55 that is a flat line and seems to be never- ending in length. She did not believe the building was appealing aesthetically. She explained that Uptown Hamel is the heart of the community, and the neighbors desire walkability and development that enhances that community with plazas and a mix with retail uses. She noted that this just seems like a row of apartments. She stated that height is a big issue and would challenge the east side, with the parking rising up from the ground with three stories. DesLauriers stated that if 50 feet is the maximum height and this has a proposed height of 45 feet. He asked if it would actually be considered 53 feet if they are starting with eight feet. Finke explained that the City measures building height from the average grade. Martin asked if the increased grade has an impact on the building height. Finke explained that it does not as every site is effectively graded. Mark Buchholz, applicant, commented that he also agrees that the architecture needs work. He stated that he was encouraged following the Planning Commission that there was input from the community that they can incorporate into their design. He stated that they chose this location because of the community. He stated that they want to engage the community, Council, and staff to have discussion in order to develop a project that everyone can be happy with and that will enhance the vibrancy of Uptown Hamel. He stated that they reached out to a community member in order to setup a meeting with community members to continue to gather input and work together. He commented that they recently built in Monticello and even though the residents were not initially supportive, the project has been a success and they have a letter of recommendation from that community. Martin stated that she appreciates the tone and open mindedness of the developer. She recognized the comments that have been received from residents and the Planning Commission thus far that will also be provided to the developer if they have not previously been provided. She stated that the Council has read the minutes from the Planning Commission. She commented on a recent development approved for Hamel Road that followed a similar process and where the developer was able to work with the Council to incorporate different architectural elements to better meet the Uptown Hamel vision. She recognized the desire for walkability and a reduced front setback but acknowledged that this building must be setback 30 feet because of the utility easement. She stated that 30 feet allows creativity and provided some examples. She commented that the “porch” design provided does not meet her definition of a porch. She also provided different ideas that could be incorporated to break up the mass of the building and setback the third story. Medina City Council Meeting Minutes August 16, 2022 5 Buchholz stated that they included a lower detail concept in order to gather this feedback to proceed with design. Martin provided additional ideas that could be incorporated to better fit with the character of the community. Albers agreed with the comments that the third level should be setback. He asked the length of the building along Hamel Road. Buchholz stated that he is unsure as his architect had a conflict and could not attend tonight. Finke estimated about 400 feet. Albers commented that he did not believe the intent for Uptown Hamel was to have a 400-foot building running along the road. He stated that there is a townhome development a few properties east of this noting that the orientation of the townhomes broke up the view to make it appear smaller. He stated that perhaps the end of the building faces Hamel Road to reduce that scale. Buchholz stated that it was their perception of the zoning ordinance that they should build to Hamel Road. He noted that there are also site constraints with the existing stormwater pond and preserve that need to be maintained on the property. He stated that they are also working with Braun Intertec to manage the buried debris and they have found that the best solution would be to leave that debris in place with the approved MPCA cover above, which would be the parking lot. He commented that they want this to fit in with the small town feel of Uptown Hamel. Albers stated that if this comes back he would not want to see a 400-foot building running along Hamel Road. DesLauriers stated that this almost looks like a hotel. He referenced the comment about a fire lane and noted that if the units are broken up, that fire lane could come through. He commented that there may be a challenge with only one access for the site. Todd Olen, representing the applicant, acknowledged the vision for Uptown Hamel noting that they attempted to find a balance between the site constraints and what is allowed by the zoning district. He referenced the regional basin, noting that there is a natural grade increase from the basin to the property. He commented that they attempted to fit the building into the natural grade of the property with the surface parking hidden behind the building. He provided additional details on the grading that would be necessary for the site. He stated that the regional stormwater basin on the west side of the property has two basins, a wet pond and infiltration basin. He stated that the high-water elevation is a controller as to where the lowest floor elevation and opening can be. He stated that their goal is to direct as much water from the site as they can into the regional basin, while the lower portion would drain into a smaller basin they would create to the northeast. Martin recognized that there are site constraints for 97 units, whereas there would be less constraint with a lesser number of units and smaller scale development. She stated Medina City Council Meeting Minutes August 16, 2022 6 that there could be more flexibility and more interest if there are multiple buildings. She asked the height from the right-of-way. Olen provided details on the elevation from the first floor at both sides of the building. He stated that there was a recommendation from the Fire Chief to consider a second access. He noted that as an alternative they did show proof of circulation for a 60-foot fire truck as recommended by Code. Martin commented that one concern with three story buildings is fire safety and emergency evacuation that would rely on a ladder truck. She was curious if a ladder truck could circulate through the property. DesLauriers commented on the different scenarios he would be concerned with in an emergency scenario for a fire vehicle on the site. He stated that the previous development concept had a nice path in and out of the site. He stated that perhaps that could be considered if the building is broken up a bit. Buchholz commented that there is a 30-foot drive with no parking, therefore there would be sufficient space for multiple vehicles to pass, even if a vehicle is in the way. Martin commented that she would be curious if a ladder truck could navigate the site. She stated that they could go into quite a bit of detail with windows, plazas, etc. She stated that she was concerned that when people are walking along Hamel, they would be looking up at the building constructed on an earthen pedestal. She stated that perhaps there could be more ingenuity in the design to better incorporate the development into the community. DesLauriers commented that the developer received a lot of feedback from the community, Planning Commission and Council that they could work with to present a better design. Buchholz stated that they were trying to understand the desires of the community and City while still meeting the zoning criteria. He stated that when looking at the whole site, the wetlands are not buildable land, but this would not be as overpowering as there is still much more than five or six acres on this site. Martin commented that the Council has read all the comments expressed at the Planning Commission meeting as well as the written comments received. She provided another opportunity for residents to provide comments. Frank Mignone, 3316 Red Fox Drive, commented that at the Planning Commission the hazardous waste on the site was discussed. He commented that additional hazardous waste was dumped on the site following the material that was buried on the site. He stated that Medina purchased a small piece of that land and spent $200,000 to clean up that land. He stated that pouring concrete over the waste does not destroy it. He commented that the backyard of this property would be the railroad and unless there is a fence constructed it would endanger the lives of the children living on the property. He commented that he has 4.5 acres with one sewer and one well. He asked how 97 units would be supported by private utilities. He commented that this building should enhance the neighborhood but believed that this does the opposite. Medina City Council Meeting Minutes August 16, 2022 7 Martin stated that she had not thought about a fence but agreed that would be a good element to incorporate. DesLauriers stated that perhaps walking paths could also be added through the wetlands. Fred Stelter, 14505 43rd Avenue N in Plymouth, stated that he was the former developer that gained approval for the villa development. He stated that ultimately the ponding is put at the high side of the site, therefore Elm Creek Watershed introduced new rules which wiped out the ability to have basements on much of the property, therefore the cost for the infrastructure exploded on the site and it was no longer feasible to construct single-family residential on the site. He stated that he received many comments that an apartment building would be preferred for drainage. He stated that this development would work better with the land. He stated that in terms of the debris he also worked with Braun Intertec and there is not hazardous waste on the site, it is construction debris that is buried. He commented that he had the same issue with the topography of the site because of the layout of Hamel Road and of the site. He stated that the developer is doing their best to work with the topography and challenges of the site. DesLauriers recalled that the Preliminary Plat for the villas was approved for slab on grade and did not recall basements. Stetler replied that they had switched to include basements for Final Plat because of the cost for the piers. He stated that days before Final Plat submission he pulled the project because Elm Creek changed how the regulations were applied. Martin commented that the reason there is higher density for this property is because it abuts industrial property and therefore transitionally it would make sense to have multi- family housing on the site. Andy Bell, 3485 Elm Creek Drive, referenced the second pond proposed in the northeast and asked how much water that would introduce to the wetlands. He stated that his property receives a lot of backup water during rain events. Olem explained that Elm Creek is stricter than most and provided input on the regulations they would have to meet. He noted that post development they would need to meet or reduce the pre-construction runoff rates. He stated that the regional basin accommodates runoff from several properties including the subject property. He stated that the regional pond was intended to manage all the water from the subject site but because of the topography of the site there is no physical way for all that to drain to the regional basin which is why they proposed a second basin. Llyod Hilgart, Mayor of Monticello, stated that Buchholz asked him to write a letter of recommendation and he said that he would be happy to attend and speak. He noted that he spoke with Martin the previous week as well. He stated that he met Buchholz and his partner four years ago when they presented a project in Monticello that was not warmly received. He stated that there was a lot of collaboration that occurred which resulted in a great project. He commented that they also collaborated on another redevelopment in their downtown which is just about to kick off. He stated that they had been attempting to redevelop their downtown for many decades and between the City staff, the developers, the EDA, and City Council, it has been a pleasure to work together. Medina City Council Meeting Minutes August 16, 2022 8 He stated that the developers do what they say and hold and manage their projects after construction. He recognized that there is opposition to development in every community when a site has been vacant. He stated that if the developer moves forward in Medina, the City will be pleased with the end result and product developed. Albers asked where the first project is located in Monticello. Hilgart provided details on the location of the first project, which is south and west of the new fire station. He provided additional details on the collaboration for the project. He stated that the second project includes removal of asbestos, knocking buildings down, and redevelopment. Kendall Arrow, 3435 Elm Creek Drive, stated that she spoke with Buchholz following the Planning Commission meeting and he commented that there is nothing better than a sunset over an open field. She noted that the property is an open field, and the neighbors enjoy that. She commented that while Stetler stated that the material on the site is buried construction debris, it was actually noted the previous week that is the buried debris from the burned Medina Ballroom. She stated that she has read articles that there is asbestos on the site. She stated that Uptown Hamel is not Fargo and therefore the design does not fit. She commented that Uptown Hamel is also not Monticello. She stated that she did research on the Monticello project noting that at one of the meetings the developer stated that amenities cost money. She noted that the only amenity in this building would be underground parking and commented that there is only one elevator for 97 units. She stated that if these are intended to be luxury apartments, she would desire amenities on the site. She also asked for traffic analysis on the roads in this area, outside of Hamel Road as many people will take Elm Creek Drive as an alternate route. She expressed concern for the children in her neighborhood as there are no sidewalks. Kyle Gregor, 495 Ridgeview Circle, asked why Stetler is advocating on behalf of the developer. He did not believe Stetler should have an interest anymore. He asked if the infrastructure could support this number of tenants. He commented that he would also be interested in a traffic study, noting that Hunter Road would be a good place for a speed trap. He commented that these are supposed to be class A apartments but asked if the apartments could be fully leased at a high rent. He asked what would happen if the units could not be fully leased at that rate, whether that would decrease the class of the apartments. Martin appreciated the input of the residents from this neighborhood, noting that she met many of the residents in this area and it is an area the City takes pride in. She did not want to see the integrity of that neighborhood compromised by this development. Dan Lamere, 4625 Brockton Lane, commented that his aunt lives at 465 Hamel Road. He stated that the word luxury was thrown around at the Planning Commission meeting but was unsure how that classification would fit with the ponds and train. He stated that it also sounded like a walkway would be installed to connect to the park area across the hill and asked how they would cross the creek. He stated that he is not excited about this plan and a 400-foot building at that height is a problem. Rock Moore, 3475 Elm Creek Drive, echoed the comments of the previous speakers. He commented that this is clay country and his home shakes when the train goes by. Medina City Council Meeting Minutes August 16, 2022 9 He stated that this building would move from the train, and it would not be luxury. He stated that the residents in this area do not want this development. He expressed concern with traffic and safety concerns for the children in that area. He commented that his property often floods, and he would want a guarantee that this would not further flood his property. Paul Gressel, 3431 Elm Creek Drive, stated that his family recently moved to their home and chose this area because it is unique and not like the other communities in the area. He stated that other communities have the same development look, whereas this area has unique character. He stated that the developer and his team have been kind about accepting input from residents. He stated that he is not anti-development. He noted that this proposal is one unit less than the maximum allowed. He stated that the design does not fit the area or consider the City. He stated that the debris discussion did not include the mention of asbestos. He stated that they contested the input from the Fire Department when a second access was recommended. He noted that the developer spoke with the Mayor of Monticello, asking him to come speak but has not spoken with the adjacent property owner who expressed concern for the hazardous chemicals that could come in his windows during construction. He stated that the developer did not propose dedication of park land and instead proposed paying a higher fee. He commented that there are no amenities for a family that may move into this property. He commented that these appear to be signs that the intent does not match the words being spoken. He commented that this is early in the process for development of Uptown Hamel and believed that the City should not accept the first development plan and instead should stick to the vision for the community. Martin stated that perhaps a better expression of the market needs should be discussed along with the proposed amenities for the building. She commented that, in the past, developers of more confrontational developments have met with residents and noted that perhaps that would be beneficial in this situation. She stated that there is always tension when the property is zoned to accommodate a certain type of development that differs from neighboring properties. She noted that this site is adjacent to commercial development and an industrial park, therefore multi-family would be a good transitional fit going into residential development. She stated that the Metropolitan Council also attempts to spread growth between the communities and specifies that cities must identify sites that could support more dense development, noting that this is one of those sites. She stated that Medina is lucky that this site falls in the Uptown Hamel zoning district which has additional design criteria. She stated that to meet the design criteria the unit count may need to be reduced. She commented that they would need to see something more aesthetically pleasing and that feels right for the area. She stated that this is an opportunity to work with the developer to create something more amenable to everyone. She stated that the City can provide a venue to accommodate the dialogue between the developer and residents. She thanked the development team, Mayor of Monticello, and residents for their input tonight. Cavanaugh rejoined the Council. Martin briefly recessed the meeting. Martin reconvened the meeting. Medina City Council Meeting Minutes August 16, 2022 10 B. Hamel Townhomes (8:50 p.m.) Johnson stated the Hamel Townhomes project is approximately a two-acre site with 30 townhomes proposed. He stated the request is for Final Plat consideration. DesLauriers recused himself from the discussion. Sparks presented a request for Final Plat for Hamel Townhomes at 342 Hamel Road. He stated that the subject site is adjacent to the Rainwater Nature Preserve and reviewed the other adjacent uses. He stated that Preliminary Plat approval was granted on June 7, 2022 and noted that the units would be available for individual ownership with an HOA for the shared amenities and spaces. He reviewed the purpose of Final Plat review and stated that the project is not changing from the Preliminary Plat approval. He stated that there were comments made during Preliminary Plat to be incorporated. He provided details on circulation, areas to be marked no parking, tree removal and grading, tree replacement and the landscaping plan, and architectural changes. He noted that the two buildings facing the street were of the most concern to the Council and displayed the proposed elevation for the building facing the street. He presented the draft Final Plat resolution and noted the conditions that would be included. He stated that this is generally consistent with the approved Preliminary Plat and additional details were provided for architecture, trees, and landscaping to address the previous comments. He stated that staff recommends approval as presented. Martin noted that the report was extremely detailed including the draft resolution and conditions that incorporate the comments made previously. She stated that she was satisfied with the architectural details that were added as well as the enhanced landscaping and trees. She stated that there were previous comments made relating to the HOA documents and regulations related to the front porches and what can be stored on the porches. She referenced the comments related to signage to ensure there is not parking in front of garages and believed that should be within the Development Agreement and HOA documents. Anderson stated that there is nothing memorialized in the Development Agreement related to stipulations about storage on the front porches but noted he could add that information. Martin stated that she would want the regulation to address items that can be on the porches as well as conduct on the porches. Anderson confirmed that the no parking in front of garages is addressed in the Development Agreement and private road document. Martin commented on the eight guest parking spaces, which is limited parking, and therefore resident parking is not allowed in those spaces. She commented that residents will not read the Development Agreement and perhaps language should be included in the HOA documents as that is more likely to be read by residents. She also referenced snow removal and wanted it clear that snow cannot be stockpiled on the site. Anderson confirmed that those items can be addressed in the agreement. He noted that part of the private road would be marked as a fire lane which would also prevent parking. He confirmed that the language and stipulations can be added to the HOA agreement as well as the other agreements. Medina City Council Meeting Minutes August 16, 2022 11 1. Resolution 2022-64 Granting Final Plat for Hamel Townhomes – 342 Hamel Road Moved by Martin, seconded by Albers, to Adopt Resolution 2022-64 Granting Final Plat Approval of the Hamel Townhomes Subdivision with the caveat that the HOA documents will incorporate additional regulations. Motion passed unanimously. 2. Development Agreement Moved by Martin, seconded by Albers, to Approve the Development Agreement by and between the City of Medina and Hamel Townhomes LLC with the understanding that the City Attorney will enhance the agreement related to the HOA provision and City Attorney review to ensure the matters regarding storage and conduct on the porches, snow storage limitations, parking restrictions, and marketing materials provide easily understandable information about the restrictions. Motion passed unanimously. DesLauriers rejoined the Council. C. Industrial Park Integrated Development Ordinance (9:11 p.m.) Johnson stated that this item would provide flexibility for integrated developments that share site improvements. He noted that most of the zoning districts allow for this flexibility whereas the industrial district does not. Finke stated that this would make amendments to the industrial zoning district to better align with what is allowed in the business districts. He noted that these changes would be consistent with other intents in the zoning district. He stated that the Planning Commission supported the proposed changes and provided a brief review of the proposed changes to the ordinance. Martin provided some grammatical suggestions. 1. Ordinance 691 Amending Chapter 8 of the City Code Pertaining to Lot Standards within Integrated Developments Moved by DesLauriers, seconded by Albers, to Adopt Ordinance 691 Pertaining to Lot Standards within Integrated Developments, subject to the grammatical changes suggested by Martin. Motion passed unanimously. 2. Resolution 2022-65 Authorizing Publication of Ordinance by Title and Summary Moved by DesLauriers, seconded by Albers, to Adopt Resolution 2022-65 Authorizing Publication by Title and Summary. Motion passed unanimously. D. Community Service Officer Hiring (9:19 p.m.) Johnson stated that Nelson is requesting to combine the two part-time CSO positions into one full-time CSO position. Martin noted that the Council discussed this concept in-depth during the work session, which included the financial impacts. Nelson asked to combine the two part-time CSO positions into one full-time CSO position. He stated that the candidate they are currently backgrounding was the only viable candidate and she has indicated that she needs full-time hours and could not Medina City Council Meeting Minutes August 16, 2022 12 work part-time. He stated that if the background check is passed and they are able to extend the offer for the position there would be a cost savings to the budget by moving forward with the method proposed. He stated that the candidate pool for Police Officers and CSOs is limited. He commented that CSOs do a lot of work and reviewed some of those duties and responsibilities. He noted that the last CSO was lost due to them accepting a full-time position and the second CSO left to accept a Police Officer position. Martin commented that while the department is without a community service officer, she can drive to the station to pick up her Council packet and deliver the others. Nelson commented that the Officers would continue to deliver packets, but it may not be in timely order because of needed response to calls for service. Albers asked if the position were advertised as a full-time position, would they receive more candidates. Nelson believed they would have received more candidates. Martin commented that perhaps this motion should dictate that if the candidate does not accept the position, Nelson would have the authority to advertise for a full-time CSO. Moved by DesLauriers, seconded by Martin, to approve the hiring of Ashley Lewerenze to the position of full-time Community Service Officer, contingent on the successful passing of her background check and medical examination, with a beginning hourly wage (non-exempt) of $21/hour and other benefits to be at the same rate as other non- union employees, in accordance with the City Personnel Policy with a probationary period of 12 months from the date of hire; should the candidate not accept, Nelson would have the authority to advertise the position as one full-time position or two part- time positions. Motion passed unanimously. IX. CITY ADMINISTRATOR REPORT (9:27 p.m.) Johnson had nothing further to report. X. MAYOR & CITY COUNCIL REPORTS (9:27 p.m.) Martin commented that the next day she will attend a breakfast meeting with Rep. Dean Phillips and the other mayors in his district. She highlighted some of the issues the mayors in this region will be bringing forward for discussion and welcomed any additional suggestions. She noted the following week, Rep. Dean Phillips will be hosting a town hall forum at the Medina Ballroom. She also noted the upcoming event she will be hosting at her home. XI. APPROVAL TO PAY THE BILLS (9:30 p.m.) Moved by DesLauriers, seconded by Cavanaugh, to approve the bills, EFT 006476E- 006496E for $52,590.54, order check numbers 053279-053337 for $577,902.36, and payroll EFT 0512051-0512086 for $57,730.80 and payroll manual check 020453 for $3,797.84. Motion passed unanimously. Medina City Council Meeting Minutes August 16, 2022 13 XII. ADJOURN Moved by Albers, seconded by DesLauriers, to adjourn the meeting at 9:31 p.m. Motion passed unanimously. __________________________________ Kathy Martin, Mayor Attest: __________________________________ Scott Johnson, City Administrator