HomeMy Public PortalAboutSperos/Toshiba 2-29-12 GEORGIA
.MUNICIPAL
ASSOCIATION
President
Billy Trapnell
Mayor,Metter
First Vice President February 29, 2012
John Reid
Mayor,Eatonton Ms. Mary Hogan
Second Vice President Finance Director
Beth English
Coundlmember,Vienna City of Tybee Island
P.O. Box 2749
Third Vice President
Keith Brady Tybee Island, Georgia 31328
Mayor.Newnan
Immediate Past President RE: Direct Installment Program
Ken Steele
Mayor,Fayetteville
Dear Ms. Hogan:
Executive Director
Lamar Norton
Please find enclosed the proposed lease supplement between your city and the
Georgia Municipal Association. GMA will file all necessary forms including
the state UCC-1 and federal 8038. Please keep in mind the payment
schedule(Schedule B) may change slightly depending on the closing date.
Please return the documents and invoice to GMA by March 16, 2012, to
guarantee the 2.87% interest rate. You may wish to send the documents by
overnight courier to assure prompt delivery.
PLEASE PAY CAREFUL ATTENTION TO S.riGNATURES AND
SEALS. OUR LENDERS WILL NOT PROCESS ]INCOMPLETE
PAPERWORK. W YOU ARE UNSURE ABOUT A DATE FIELD,
LEAVE I LANK.
If you have any questions,please contact me at(404) 688-0472.
Sincerely,
aLh-
Matt Williams
Lease Program Administrator
/MW
Enclosures
The Burgess Building • 201 Pryor Street,SW • Atlanta,GA 30303-3606 • Tel 404.688.0472 • Toll Free 888.488.4462 • Fax 678.686.6289 • www.gmanet.com
Mailing Address:Po Box 905377 •Atlanta,GA 30348
SCHEDULE A
PROPERTY SCHEDULE
DESCRIPTION OF PROPERTY IDENTIFICATION OR VIN NUMBER AMOUNT FINANCI?I)
Toshiba iPledge Phone System $82,333.59
•
DOCUMENT NOTES
LEASE SUPPLEMENT
NOTE: ON ALL PROPERTIES REQUIRING TITLE, A COPY OF THE MV - 1 APPLICATION
LISTING GMA AS LIENHOLDER MUST ACCOMPANY LEASE DOCUMENTS.
Exhibit F - Lease Supplement: Please complete requested information. Please also sign on the Lessee position,
which is marked with the City's name. The City Clerk should attest this document.
Exhibit E - Schedule A: Please insert appropriate information as requested (i.e., add serial number, amount, or
model number).
Exhibit E-Schedule B: No action is required for this schedule.
Exhibit E-Schedule C: Please date,sign,and have the City Clerk attest this document.
Exhibit E-Schedule D: IRS Form 8038: Please add the city's Tax I.D. number and sign at the bottom. The lender
will complete this document at closing.
Exhibit E-Schedule F: Resolution/Ordinance for Supplemental Lease: Please add necessary information, date, and
sign this document. The Resolution/Ordinance must be adopted at a regular council meeting at which the Mayor
may designate the appropriate city officials to enter into subsequent leases for the appropriate amount. The City
Clerk should sign and seal at the bottom of the page.
Please return the enclosed document and all attachments(i.e.,clips,etc.)to:
Georgia Municipal Association
Attention: Lease Program Administrator
201 Pryor Street,S.W.
Atlanta,Georgia 30303
IF YOU HAVE ANY QUESTIONS OR SHOULD NEED ANY ASSISTANCE, PLEASE DO NOT IIESITA'I'E
TO CALL THE LEASE PROGRAM ADMINISTRATOR AT(888) 488-4462. LEASE DOCUMENTS MUST BE
EXECUTED COMPLETELY AND CORRECTLY BEFORE ANY CHECKS WILL BE ISSUED BY THE
SERVICING BANK.
Note:GMA's Lienholder Code is 001010745541
9ci it o 01 L3 -DtDc03
Apr 10,2012 3:03 pm Prepared by BB&T Governmental Finance (Finance 6.022'Tybee Island-GA:ISSUER01-SERILS01) Page 1
BOND DEBT SERVICE
City of Tybee Island,GA
Toshiba iPledge Phone System
Period Annual Bond Total
Ending Principal Coupon Interest Debt Service Debt Service Balance Bond Value
04/10/2012 82,333.59 82.333.59
05/10/2012 4,215.87 2.870% 196.91 4,412.78 78,117.72 78.117,72
08110/2012 3,852.29 2.870% 560.49 4,412.78 74,265.43 74,265.43
11/10/2012 3,879.93 2.870% 532.85 4.412.78 70,385.50 70,385.50
02/10/2013 3,907.77 2,870% 505.02 4,412.79 17,651,13 66,477.73 66,477.73
05/10/2013 3,935.80 2.870% 476.98 4,412.78 62.541.93 62,541.93
08/10/2013 3,964.04 2.870% 448.74 4.412,78 58,577.89 58.577.89
11/10/2013 3,992.49 2.870% 420.30 4,412.79 54,585.40 54,585.40
02/10/2014 4,021.13 2.870% 391.65 4,412.78 17,651.13 50,564.27 50,564.27
05/10/2014 4,049.98 2,870% 362.80 4,412.78 46,514.29 46.514.29
08/10/2014 4,079.04 2.870% 333,74 4,412.78 42,435.25 42,435.25
11/10/2014 4,108,31 2.870% 304.47 4,412,78 38,326.94 38,326.94
02/10/2015 4,137.79 2.870% 275.00 4,412.79 17,651.13 34,189.15 34,189.15
05/10/2015 4,167.47 2.870% 245.31 4.412.78 30,021.68 30,021.68
08/10/2015 4,197.38 2.870% 215.41 4,412.79 25,824.30 25,824.30
11/10/2015 4.227.49 2.870% 185.29 4,412.78 21,596.81 21.596.81
02/10/2016 4,257.82 2.870% 154.96 4,412.78 17,651.13 17,338.99 17,338.99
05/10/2016 4,288.37 2,870% 124.41 4,412.78 13,050.62 13,050.62
08/10/2016 4,319.14 2.870% 93.64 4,412.78 8,731.48 8,731.48
11/10/2016 4.350.13 2.870% 62,65 4,412,78 4,381.35 4,381.35
02/10/2017 4.381.35 2.870% 31.44 4,412.79 17,651,13
82,333.59 5,922.06 88,255.65 88,255.65
SCHEDULE C
APPROPRIATION CERTIFICATE
Re: Master Lease dated October 6, 2000 and Lease Supplement (the "Lease
Supplement") dated , 2012, between Lessee and Georgia
Municipal Association, Inc.
The undersigned officers of the City of Tybee Island (the "Lessee") hereby certify that all
Rentals and the Termination Payment under the referenced Lease Supplement, for the current
fiscal year are within such Lessee's operating budget or budgets for such year and an
appropriation of funds for such year has been made for such purpose and is available therefore.
Dated:
City of Tyree Islan
Signed by:
Print Name: 9
Title: M y W\Act,s--
Attested Sy:
Print Name: N../ a P_
G7e__j
Title: { e t_c°"-c--C
QL.o
INSTRUCTIONS:
1. To be given at the time of signing a Lease Supplement and within 30 days of the adoption
of each annual budget.
2. Complete a separate certificate for each Lease Supplement in effect.
SCHEDULE D
Form 8038-GC Information Return for Small Tax-Exempt
(Rev.May 2009) Governmental Bond Issues, Leases, and Installment Sales OMB No.1545-0720
II- Under Internal Revenue Code section 149(e)
Department of Ins Treasury
Internal Revenue Service Caution:If the issue price of the issue is$100,000 or more, use Form 8038-G.
Part I Reporting Authority Check box if Amended Return ■ ❑
1 issuer's name 2 Issuer's employer identification number
City of Tybee Island 58 : 6000661
3 Number and street(or P.O.box if mail is not delivered to street address) Room/suite
P.O.Box 2749
4 City,town,or post office,state,and ZIP code 5 Report number(For IRS Use Only)
Tybee Island, GA 31328 5
6 Name and title of officer or legal representative whom the IRS may call for more information 7 Telephone number of officer or legal representative
Mary Hogan,Finance Director ( 912 )786-4573
Part II Description of Obligations Check one: a single issue K or a consolidated return ❑ .
8a Issue price of obligation(s) (see instructions) 18a I 82.333 I
b Issue date(single issue)or calendar date(consolidated). Enter date in mm/dd/yyyy format
(for example, 01/01/2009) (see instructions) • / /
9 Amount of the reported obligation(s)on line 8a that is:
a For leases for vehicles 9a
b For leases for office equipment 9b 82.333 i
c For leases for real property 19c I
d For leases for other(see instructions) 19d I
e For bank loans for vehicles F 9e
f For bank loans for office equipment
g For bank loans for real property 19g I I
h For bank loans for other(see instructions) E h
i Used to refund prior issue(s) 9i
j Representing a loan from the proceeds of another tax-exempt obligation(for example, bond bank) 19i I 1
k Other 19k I
10 If the issuer has designated any issue under section 265(b)(3)(B)(i)(III)(small issuer exception), check this box . . •Eg
11 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check this box(see instructions) ►❑
12 Vendor's or bank's name: BB&T Governmental Finance
13 Vendor's or bank's employer identification number. 56; 1074313
Under penalties of perjury, I declare that I have examined this return and accompanying schedules and statements,and to the best of my knowledge
Sign and belief,they are true,correct,and complete.
Here
Issuer's authorized representative Date /1' Type or print name and title
Date Check if Preparer's SSN or PTIN
Preparer's 11 Paid signature
Preparer's self-employed El
name(or I EIN .
Use Only yours if self-employed),
address,and ZIP code I I Phone no. ( )
General Instructions an election was made to pay a penalty in lieu of Proc.2002-48,2002-2 C.B.531,if it is determined
arbitrage rebate(see the line 11 instructions). that the failure to file on time is not due to willful
Section references are to the Internal Revenue Code Filing a consolidated return for multiple issues, neglect.Type or print at the top of the form,"Request
unless otherwise noted. For all tax-exempt governmental obligations with for Relief under Section 3 of Rev.Proc.2002-48."
issue prices of less than$100,000 that are not Attach to the Form 8038-GC a letter briefly stating
Purpose of Form reported on a separate Form 8038-GC,an issuer why the form was not submitted to the IRS on time.
Form 8038-GC is used by the issuers of tax-exempt must file a consolidated information return including Also indicate whether the obligation in question is
governmental obligations to provide the IRS with the all such issues issued within the calendar year. under examination by the IRS.Do not submit copies
information required by section 149(e)and to monitor of any bond documents,leases,or installment sale
the requirements of sections 141 through 150. Thus,an issuer may file a separate Form 8038-GC documents.See When?To File below.
for each of a number of small issues and report the
Who Must File remainder of small issues issued during the calendar
Issuers of tax-exempt governmental obligations with year on one consolidated Form 8038-GC.However, Where To File
Issue prices t of less than governmental
must file a ons a separate Form 8038-GC must be filed to give the File Form 8038-GC,and any attachments,with the
8038-GC. IRS notice of the election to pay a penalty in lieu of Department of the Treasury,Internal Revenue Service
Issuers of a tax-exempt governmental obligation arbitrage rebate. Center,Ogden,UT 84201.
with an issue price of$100,000 or more must file When To File Other Forms That May Be Required
Form 8038-5,Information Return for Tax-Exempt To file a separate return for a single issue,file Form For rebating arbitrage(or paying a penalty in lieu of
Governmental Obligations. 8038-GC on or before the 15th day of the second arbitrage rebate)to the Federal Government,use
Filing a separate return for a single issue.Issuers calendar month after the close of the calendar Form 8038-T,Arbitrage Rebate,Yield Reduction and
have the option to file a separate Form 8038-GC for quarter in which the issue is issued. Penalty in Lieu of Arbitrage Rebate.For private
any tax-exempt governmental obligation with an To file a consolidated return for multiple issues, activity bonds,use Form 8038,Information Return for
issue price of less than$100,000. file Fain 8038-GC on or before February 15th of the Tax-Exempt Private Activity Bond Issues.
An issuer of a tax-exempt bond used to finance calendar year following the year in which the issue is Form 8038-GC Receipt
construction expenditures must file a separate Form issued. Acknowledgement
8038-GC for each issue to give notice to the IRS that Late filing.An issuer may be granted an extension of If you wish to request an acknowledgement receipt of
time to file Form 8038-GC under Section 3 of Rev, this return by the IRS you must provide the following:
Cat.No.641088 Form 8038-GC (Rev.5-2009)
EXHIBIT "E"
LEASE SUPPLEMENT
THIS LEASE SUPPLEMENT (this "Lease Supplement") by and between GEORGIA
MUNICIPAL ASSOCIATION, INC., a Georgia non-profit corporation("Lessor") and the municipal corporation of
the State of Georgia signing below("Lessee"),is made and entered into the date of its execution by the Lessor.
RECITALS:
Lessor and Lessee have entered into a Master Lease (the "Master Lease") dated October 6, 2000, which
provides for Lessor to lease to Lessee certain property (the"Property")to be specified in Lease Supplements to be
executed and delivered by Lessor and Lessee from time to time;and
Lessor and I,essee are entering into this Lease Supplement pursuant to the Master Lease to specify the terms for the
lease of certain Property.
LESSOR AND LESSEE HEREBY AGREE AS FOLLOWS:
1. Definitions. Unless a different meaning or intent is required by this Lease Supplement, the capitalized
terms used in this Lease Supplement shall have the meanings set forth in the Master Lease.
2. Property. The Property described on the Property Schedule incorporated as Schedule A to this Lease
Supplement is specified as the Property that initially is the subject hereof.
3. Lease Payments. The Rental Schedule,incorporated as Schedule B to this Lease Supplement describes the
initial amounts and payment dates of the Rentals for the Lease, and the Purchase Price for the Property.
The Termination Payment may become due and payable upon the circumstances described in Section 4.2 of
the Master Lease.
4. Term of Lease. The Starting Term of the Lease of the Property shall begin on the date hereof(the"Starting
Date")and end on December 31 of the same year. The Lease will be renewed for successive calendar year
Renewal Terms(the "Renewal Terms"), and an Ending Term(the"Ending Term") commencing January 1
of the last calendar year appearing on the Rental Schedule, and ending on the date of the final payment
shown on the Rental Schedule (the "Ending Date"), unless Lessee gives a Nonrenewal Notice or there
occurs an Event of Nonappropriation, as provided in the Master Lease. The "Lease Term" is the period
from the Starting Date to the Ending Date, subject to the earlier expiration or termination of the Lease as
provided in the Master Lease.
5. Ageeements.Representations and Warranties. Lessee represents,warrants and agrees as follows:
(a) Lessee's representations, warranties and agreements contained in the Master Lease are true, accurate,
complete and effective as of the date hereof;
(b) (this clause (b) applies only if this Lease is designated as a Bank-Qualified Lease below) in order to enable
Lessor to offer the interest rate contained in this Lease, Lessee represents and warrants that it has not
issued, nor does it (taken together with the entities with which it must be aggregate pursuant to Section
265(b)(3)(E) of the Code) reasonably expect to issue (taking into account the Leases) more than $10
million of tax-exempt obligations (other than private activity bonds)for the calendar year during which the
Lease becomes effective; as provided in Code Section 265(b)(3)(B)(II), Lessee specifically designates the
Lease as a"qualified tax-exempt obligation"as provided by Code Section 265(b)(3);
(c) Lessee will take no action that will directly or indirectly affects the deductibility of that portion of Lessor's
interest expense allocable to this Lease;
(d) Lessee has made an available appropriation of and included in its current operating budget all Rentals for
the Starting Term and the Termination Payment applicable to this Lease;
(e) Lessee has received,tested,and finally accepted the Property;
(f) The portion of the Rentals representing principal, when taken together with the principal portion
outstanding under any other contract entered into by Lessee pursuant to the authority of O.C.G.A. §36-60-
13, together with the amount of debt outstanding incurred by Lessee pursuant to Article IX, Section V,
Paragraph I of the Constitution of Georgia of 1983,as amended,does not exceed 10%of the assessed value
of all taxable property within the jurisdictional limits of Lessee;
(g) The Property that is the subject hereof has not been the subject of a referendum that failed to receive the
approval of the voters of Lessee within the calendar year in which this Lease is entered into for any of the
four immediately preceding calendar years;
(h) If the Property subject to this Lease is real property: and unless the Property has been approved in the most
recent referendum calling for the levy of a special county 1% sales and use tax pursuant to O.C.G.A. 'Tit.
48,Chapt. 8,Art.3,Pt. 1,neither of the following has occurred:
(i) the average annual payments on the aggregate of all outstanding contracts entered into by Lessee
for real property pursuant to the authority of O.C.G.A. § 36-60-13, including this Lease, do not
exceed 7.5%of the governmental fund revenues of Lessee for the last calendar year preceding the
date of delivery of this Lease (provided,however, that there may be added to such governmental
fund revenues any special county 1% sales and use tax proceeds collected pursuant to O.C.G.A. §
48-8-111 legally available to pay amounts on this Lease or such other contracts);and
(ii) the outstanding principal balance on the aggregate of all outstanding contracts entered into by
Lessee for real property pursuant to the authority of O.C.G.A. § 36-60-13, including this Lease
does not exceed$25,000,000.00
(i) If the property subject to this Lease is real property,Lessee held a public hearing with respect to this Lease
prior to the delivery of this Lease, notice of which hearing was published at least once in each of the two
weeks preceding the week of the hearing in a newspaper of general circulation in the jurisdiction of Lessee.
(j) No Event of Default or Event of Nonappropriation has occurred with respect to any Lease entered into
under the Master Lease.
6. Non-Arbitrage Certificate. The Property that is subject to the Lease has not been and is not expected to be
sold or otherwise disposed of in whole or in part prior to the Ending Date. Monies appropriated for the
payment of amounts under the Lease will be paid from Lessee's general fund and will not be pledged for
the Lease or be otherwise separately identified or accounted for(unless the Lease is to be paid from sales
tax receipts). Lessee has not been notified of any listing of it by the Internal Revenue Service as an issuer
that may not certify its obligations. No proceeds or "gross proceeds" of the Lease are expected to be
invested prior to an allocation for governmental use,unless an Escrow Agreement has been entered into in
connection with this Lease. The proceeds of the Lease will not be used in a manner and no other action
will be taken or omitted that would cause the Lease to be an "arbitrage bond" under Section 148 or a
"private activity bond" under Section 141 of the Internal Revenue Code of 1986, as amended and the
regulations promulgated under that Section.
7. Ouitclaim. At the outset of this Lease, the Lessee does hereby assign, transfer, convey and quitclaim to
Georgia Municipal Association,Inc.("Lessor")such ownership interests as it may possess,if any,in and to
the"Property,"as is necessary to permit the Property to be leased by Lessor to Lessee pursuant to the terms
of this Lease Supplement and the Master Lease in accordance with their terms. Pursuant to Section 2.2 of
the Master Lease,Lessor further transfers title to Lessee to the extent provided therein,and Lessee accepts
such transfer in accordance with such Section 2.2. This quitclaim is given in consideration of the advance
by or on behalf of the Lessor of the purchase price of the Property and the undertaking of the Lessor
represented by this Lease Supplement.
8. Active Municipality. The Lessee certifies that it does, and expects to continue(a)providing at least three
of the following services, either directly or by contract: law enforcement; fire protection (which may be
furnished by a volunteer fire force)and fire safety;road and street construction or maintenance;solid waste
management; water supply or distribution or both; waste-water treatment; storm-water collection and
disposal; electric or gas utility services; enforcement of building, housing, plumbing, and electrical codes
and other similar codes; planning and zoning; recreational facilities; (b) holding at least six regular,
monthly or bimonthly, officially recorded public meetings each year; and (c) qualifying for and holds a
regular municipal election as provided by law.
SCHEDULE F
ORDINANCE/RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION OR ORDINANCE TO AUTHORIZE AND
DIRECT AN OFFICER OF THE CITY
TO EXECU 1 r,ONE OR MORE LEASE SUPPLEMENTS FOR A LEASE
OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;TO DESIGNATE
SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS;
TO PROVIDE AN EFFECTIVE DATE;AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the "Master Lease") dated as of October 6, 2000, with
Georgia Municipal Association, Inc. for the leasing from time to time of certain equipment, machinery or other
personal property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The ✓y)i9-')k_ of the City is hereby authorized and directed to execute and
deliver a Lease Supplement pursuant to the Master Lease to put into effect one or more leases for
Toshiba iPledae Phone System(the"Leased Property"); said officer of the City is authorized and
directed in the name and on behalf of the City to execute and deliver (i) one or more Lease
Supplements for items of the Leased Property in substantially the form attached to the Master
Lease, with such changes and additions as may be approved by said officer, and (ii) such other
documents as may be deemed by such officer to be necessary or desirable to effect the purposes
hereof or of the Master Lease, and such execution shall constitute conclusive evidence that the
executed document has been authorized and approved hereby; the aforesaid officer is further
authorized to do all things necessary or appropriate to effectuate the purposes hereof.
2. El An appropriation in the City's current operating budget has previously been made which shall be
sufficient to pay the "Rentals"and the "Termination Payment" during the"Starting Term"under
such Lease Supplements;or
(check applicable box)
An appropriation from unappropriated and unreserved funds in the City's current operating budget
1:1 under hereby made for the "Rentals" and the "Termination Payment" during the "Starting Term"
under such Lease Supplements, and the budget of the City is hereby amended to reflect such
appropriation to the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby designated"Qualified
Tax-Exempt Obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code
of 1986,as amended,and said officer shall be authorized to confirm such designation by execution
of appropriate documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK'S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the City of Tybee Island, Georgia (the "City"), and
that the foregoing is a true copy of the` i1 Resolution or, ❑ Ordinance [Check One] adopted by the governing body
of the City at a meeting duly held on the Q , 2012, at which a quorum was
present and acting throughout, and that the same has not been rescinded or modified and is now is in full force and
effect. Given under the seal of the City,this 8 i ) - -4 1 ,2012.
(SEAL)
U City Clerk
1L Payments Direction. Lessee authorizes and directs the Servicer under this Lease Supplement to pay the
vendors of the Property as indicated below:
NAME AND ADDRESS OF VENDOR INVOICE# AMOUNT
(attach invoices)
Project Account $82,333.59
(Should Lessee have previously paid vendor,or require another means of payment to the Vendor, it should attach a
request for an alternate payment method with a full explanation and,if applicable,proof of payment to the vendor.)
12. Assignee and Servicer. Lessor has assigned its rights and interests in the Lease to BB&T Governmental
Finance,which shall serve as Servicer for the Lease,and Lessee shall make payments to such Servicer.
13. Schedules. Lessee hereby delivers to Lessor and its assigns the completed, executed and effective
Schedules C,D,and F,described below.
This Lease Supplement is dated: , 2012.
IN WITNESS WHEREOF, Lessor and Lessee have caused this Lease Supplement to be duly
executed.
LESSEE: City of Tybee Island
(SEAL) n
AQP`9"Y " kf)''z'1...- Signed c2_
MatIrg er or Mayor
Print Name: S(1>-t 'mod ra—A 4.r
f1"7'' n'/') Attested By:
((pity Clerk
Print Name: s, 6r�1�
Date:
LESSOR: GEORGIA MUNICIPAL ASSOCIATION, INC,
(SEAL)
Signed Gy:
Execu --�Director
Attested Cy:
Financial Sr----ices Program Manager
Date of Execution:
M•,YG �}.f: .} e Cd'I Y MANAG FIEF
Jason Buelterman t� &,j f wane Schleicher
o`er^�w r
CITY COUNCIL �
rut.; CITY CLERK
Wanda Doyle,Mayor Pro Tem I .: Janet LeViner
Barry Brown a4. ;4 •
Bill Garbett ' r CITY ATTORNEY
Tom Groover
Edward M. Hughes
Frank Schuman,Sr. �` I ���
Paul Wolff i •"0G�
CITY OF TY/ EE ISLAND
May 1, 2012
Ms. Trina Britt
Project Specialist
BB&T Governmental Finance
5130 Parkway Plaza Boulevard, Building 9
Charlotte,NC 28217
RE: Request for disbursement of funds from the Project Fund related to Contract No.
9910001636-0003 with the City of Tybee Island, Georgia, dated April 10, 2012.
Dear Ms. Britt,
Pursuant to the terms and conditions of the Project Fund Agreement dated as of April 10,
2012, the City of Tybee Island, Georgia (the "City"), requests the disbursement of funds from
the Project Fund established under the Project Fund Agreement for the following Project Costs:
This is requisition number_1_from the Project Fund.
Disbursements will be to the City of Tvbee Island, Georgia.
Amount of Requisition: 411,126.80
Please include the following with this requisition:
1) Copy of Invoice
2) Copy of MV-1 Title Application listing GMA as 1St lienholder (vehicles only)
3) Evidence of Insurance
To receive funds via wire transfer please include the following information:
• ABA Routing Number: 061000104
• Account Number: 1000106726572
• Physical address of City: 403 Butler Ave, Tybee Island, Ga 31328
Contract Agreement for Tybee is and Police Department Contract Number: 3308
(,F^i t{r1 ter'''' !1' ( E jt(y ( { �jt{{{t'���''' (4 C I { 03/01/2012
��Ij C"' �jta L s 4�J �.-��T j t.l J i ELI��•t.[E Ili �'.: 1� 1 l'..%f �.: �[ 11�....7 li..,ii•.'- 1...-.. ,.. :i�'�,1:
II
TGc=N�•!Ot_c,o Y17t1 rl r 4 TRUST'ii ^°C••r IOnG
This agreement, made this day Thursday, March 1 , 212 between Speros, Inc., a
corporation qualified under the laws of the State of Georgia with an office and principle
place of business in Savannah, Georgia, hereinafter referred to as Speros, Inc. and
Tybee Island Police Deivartrrtent hereinafter referred to as "Customer".
and Tybee City Hall
This contract agreement provides the Customer with the following equipment,
materials and labor necessary to complete a total telephone system installation:
SEE SCHEDULE A FO EQUIPMENT LAST
The listed telephone system is warranted to be free from defects for a period of two
yearCsJ, unless otherwise specified on the schedule A, from date of installation and
materials are warranted to be from defects for a period of one year from date of
installation. The warranty does not include Acts of God, misuse or any other than
normal wear and tear. Any maintenance or service work performed on the equipment
by any other during the first year of service will cause the warranty to be null and void.
Adequate installation space which meets the environmental and dimensional
requirements of the equipment must be provided by the Customer. All electrical power
outlets and conduit as required for the installation of the equipment shall be provided
by the Customer in accordance with applicable building codes and regulations as well
as equipment requirements.
The Customer acknowledges they have read this agreement and agrees to be bound
by its terms and conditions.
Contract Agreement Total: $82 , 233 . 59
50% Down Payment Deposit: $ 41, 116 . 80
40% Due Upon Installation City Hall: $ 37 , 005 . 79
10% Due upon Installation Police Dept: $ 4 , 111 . 00
Customer Acceptance
, r
Tybee Island Police Department
Name:
Prepared y: Teethe,' °ad Trtle:
By: -J A ke n/> By:
Date: March 01, 2012 Date:
214'1 Rowland Avenue Savannah GA [9121 354-8900 sa1es; sheros,coni
Contract Agreement for Tybee Island City Hall Contract Number: 3307
03/01/2012
- ts
This agreement, made this day Thursday, March 1, 2012 between Speros, Inc. ,
a corporation qualified under the laws of the State of Georgia with an office and
principle place of business in Savannah, Georgia, hereinafter referred to as
Speros, Inc. and Tybee Island City Hall hereinafter referred to as "Customer".
This contract agreement provides the Customer with the following equipment,
materials and labor necessary to complete a total telephone system installation:
SEE SCHEDULE A FOR EQUIPMENT MIST
The listed telephone system is warranted to be free from defects for a period of
two yearts), unless otherwise specified on the schedule A, from date of installation
and materials are warranted to be from defects for a period of one year from
date of installation. The warranty does not include Acts of God, misuse or any
other than normal wear and tear. Any maintenance or service work performed on
the equipment by any other during the first year of service will cause the warranty
to be null and void.
Adequate installation space which meets the environmental and dimensional
requirements of the equipment must be provided by the Customer. All electrical
power outlets and conduit as required for the installation of the equipment shall
be provided by the Customer in accordance with applicable building codes and
regulations as well as equipment requirements.
The Customer acknowledges they have read this agreement and agrees to be
bound by its terms and conditions.
Purchase Price and Payment Terms:
Contract Agreement Total: $ 59,352.12
Down Payment Deposit: $29,676.06
Balance Due at Delivery of Equipment: $ 29,676.06
Customer Acceptance
Tybee Island City Hall
Name:
Prepared By: Heather. Radtke Title:
By: By:
Date: March 01, 2012 Date:
2141 Rowland Avenu'• Savannah GF 19121 354.8900 salesosheros con,
Contract Agreement for Tybee Island City Hall Contract Number: 3307
03/01/2012
Telephone System Equipment
1 Toshiba IP Edge EC Rack Mount Server - QSUS) Software and Upgrade Service & (VP)
Value Plus tEatended Hardware 3 Year Warranty
IPedge EC model rack mount server. Factory equipped with single 160GB BATA hard drive, 4GB RAM, and all the
necessary software to support IPedge features Mounting rails required, see the 4-post(l-EC-RL4-1A) or 2-post
(I-EC-RL2-1A) rail kits sold separately. Requires i-SYS-EC or l-SYS-EC-DSCNT license
1 Toshiba IP Edge Bezel for I-EC-1 A server
Optional custom red front bezel with Toshiba and IPedge logos for l-EC-1 A server.Provides a sleek look and secures
accessibility. Includes three keys
1 Toshiba IP Edge Two post rail kit for server model 0-SC-1A
Two post rail kit to mount IPedge server model I-EC-1A server in a two post server rack
1 Toshiba IPedge EC Base System License Bundle - (SUS) Software and Upgrade Service 3
Year
IPedge System License for EC server. One required for each system This is the discount price version of I-SYS-EC.
Special price with bundled licenses:
24 of I-CP-USR-EC
12 of I-CP-TRUNK DISC
1 of I-MS-BASE
24 of I-MSG-ADV-A
1 of 1-MSG-DEPT
6 of I-MSG-CH-A
1 of I-SYS-PLTFM-EC
1 of MSG-BASE-EC
24 of I-CM-STD1
8 Toshiba 0 hedge Net License a QSLDSI Software and (Upgrade Service 3 Year Warranty
One required for each IPedge Net channel.
3 Toshiba IPedge Trunk License- per channel of SIP, PRO or Analog Gateway - (SUS)
Software and Upgrade Service 3 Y
IPedge Trunk-One required for every channel of SIP Trunk, Ti, PRI or Analog Gateway
2 Toshiba IPedge Trunk License - per channel of SIP, PRO or Analog gateway -QSIOS)
Software and kIpgrade Service 3 Year
IPedge Trunk-One required for every channel of SIP Trunk, Ti, PRI or Analog Gateway
23 Toshiba IPedge User/Endpoint License -Per Endpoint on EC Server - IS Software and
Upgrade Service 3 Year Warr
User/Endpoint License-Per Endpoint on EC Server
3G Toshiba IPedge IP Messaging Advanced User License with Unified Messaging -per user-
(SUS) Software and Upgrade Service 3 Year Warranty
IPedge Messaging Advanced mailbox This license provides 1 mailbox that can he used by a user or stand alone
2141 Rowltind Avenue Savannah GA 1912) 354.8500 azofesa:3cfrero .corn
Contract Agreement for Tybee Island City Hall Contract Number: 3307
03/01/2012
26 Toshiba IPedge Messaging Simultaneous Channel License-(SUS) Software and Upgrade
Service 3 Year Warranty
One IPedge Messaging simultaneous channel license One is required for each simultaneous call into Messaging The
number of channels required is generally calculated as the minimum on the system or the lesser of 1/15th the number of
mail boxes or the number of users, up to the system maximum
44 Toshiba 10 Button IP Backlit LCi) Speakerphone - Black -(SUS) Software and Upgrade
Service S (VP) Value Plus Extended Hardware 3 Year Warranty
Telephone uses 1-channel on MIPU or LIPU/LIPS in Strata CIX100/200/670 or 1-channel on GIPUB or MIPU or GIPH in
CIX40 Does not include local power supply, or endpoint license. Color-Black SPECIAL PROMO Pricing Until 3/31/2012
1 MP11=/$S/SIP Gateway-Extended Support G. Advance Warranty Replace 1 Year
Bundles the MP118/8S/SiP gateway+ Audiocodes Enhanced Technical Support+ Hardware Replacement Warranty.
MediaPack 118 Analog VoIP Gateway, 8 FXS, SIP Package including 8 FXS analog lines, single 10/100 BaseT, AC power
supply, life line support(requires additional life line cable), including G.711/723.1/726/727/729A8 Vocoders, SIP. (Can
only be purchased as a bundle which includes Enhanced Technical Support and Hardware Warranty Replacement THERE IS
NO OUT-OF-WARRANTY REPAIR available for this item. Unit must be in warranty to qualify for replacement coverage in case
of defects. FYI will send a reminder to the dealer to reactivate the warranty for an additional year],
1 Adtran Total Access $Cmm IP Business Gateway -Standard Hardware, Software and
Support 10 Year
*Carrier-class, cost-effective IP Business Gateway for integrated services such as VolP
*Supports up to 8 analog FXS interfaces for legacy equipment
"Single Ethernet interface for data connectivity
"Integral OSX-1 PRI/CAS for PBX connectivity
*Voice Quality Monitoring(VQM)for enhanced Quality of Service(QoS)
•Compatible with industry leading softswitches and call agents
"Integral full-featured IP router for data support and Internet access
•Stateful inspection firewall for network security
"Quality of Service(QoS)for delay sensitive traffic like VoIP
"Command Line Interface(CLI)mimics industry de facto standard
•Feature-rich AOTRAN Operating System(ADS)
"Single T1 WAN interface
"Industry-leading 10-year North American warranty
1 Toshiba C(X ACC Server License - (SUS) Software and Upgrade Service 3 Year Warranty
Required to activate ADD support in a Strata CIX/CTX system(This license is included with ACID turnkey packages and
software packages).
1 Toshiba CM Network ACC Strata Unifier 3 node Lcense- ISLOS) Software and Upgrade
Service 3 Year Warranty
1 Toshiba Micro Media Application Server, Rev.4 - (SUS) Software and Upgrade Service &
Standard Hardware 1 Year Warranty
1 Toshiba MAS Strata Call Manager/Net Phone server and 10 client license -QSLDS),
Software and Upgrade Service 3 Year
Includes the Net Server and 10 client license (LICMAS-NETPHSW) Requires the MAS. MicroMAS-H of MiurnMAS-D
2141 Rowland Avenue Savannah GA (5121 354-8900 salesw sperms coin
Contract Agreement for Tybee Island City Hall Contract Number: 3307
03/01/2012
r N P A ray Arrr E E NT A ri 7- tj
5 Toshiba MAS Strata Call Manager/Net Phone 10 client license pack- (SUS) Software and
Upgrade Service 3 Year Werra
Includes Strata Call Manager/Net.Phone 10 client license Requires the MAS Strata ACD system or Strata Call
Manager/Net Phone system
1 Toshiba (VP) Value Plus Extended Hardware 3 Year Warranty
Toshiba's Value Plus Extended Warranty plan, provides our valued customers with the industry's first extended warranty
plan, offering up to seven years of investment protection and peace of mind
Includes Frrware updates for life of system
1 Toshiba (SUS) Software Support and Upgrade Service- 3 Year
2 Adtran NetVanta 1544 24 Port 10/100/1000 Layer 3 Switch with PoE -Software and
Upgrade Service, Standard Hardware 5 Year Warren
The NetVanta 1544 is a managed, 28-port, Layer 3, Gigabit Ethernet switch designed as an access layer or network
backbone switch for small to medium businesses. With the combination of the advanced multi-layer switching fabric,
high-bandwidth capabilities, and enhanced Quality of Service features, the NetVanta 1544 is ideal as an aggregation switch
for high-bandwidth VoIP, Gigabit-to-the-Desktop deployments, and converged voice and data networks.
Product Type: Layer 3 Switch with PoE
Number of Ports: 24
Gigabit Ethernet Port: Yes
Interfaces/Ports: 24 x RJ-45 10/100/1000Base-T Network LAN, 1 x DB-9 RS-232 Console Management
Number of Expansion Slots: 4
Expansion Slots: (4 Total)SFP(mini-GBIC)
Manageable: Yes
PoE: 802.3a1 and Legacy Power Over Ethernet
2 Adtran Aces 1544 - 4 Hour Delivery of Replacement Part, Available 24 hours a day, 7
days a week- 3 Year
1 Ultimate! Call Accounting Software - Software and Upgrade Service 1 Year Warranty
This is software only, Requires a dedicate Windows PC, typically is a Level') PC sold separately or customer provided.
Ultimate! Call Accounting can give you the facts you need to improve the productivity of employees, departments, and the
company as a whole,
Examine how much time is spent on the phone
Categorize records according to purpose of call to evaluate customer efficiency
Detect malfunctioning or seldom used circuits with ANI/DNIS reports
Detect T-1 circuit/channel or PBX trunk malfunction with Line Failure indication
Ultimate!Traffic Studies aid in planning staffing requirement and precise traffic management
Ultimate! Call Accounting can help you save money and increase productivity by identifying different kinds of telephone abuse
and misuse
Exception reports for calls that indicate employee misuse or toll fraud
Frequently dialed number reports indicate misuse of phone systems
Pinpoint calls being made to expensive 900-numbers
POE Switches/Battery Backups for Remote IP Sites: Water, Publicworks, Campground.
2141 Rowland Avenue Savannah GP 1912) 354.89130 salesiasperos.rorn
1"cntract Agreement for Tybee Island City Ha]i Contract Number: 3307
03/01/2012
CO RP TR, EM: z,
*cKED, FL 1,
4 Cisco SS200-01 P 10/10011000 Ethernet Switch - 8 Port with POE - Software and
Upgrade Service & Standard Hardware 1 Year Warrant
Cisco 200 Series Switches are a series of affordable smart switches that combine powerful network performance and
reliability with the essential network management features you need for a basic business network. These expandable Fast
Ethernet or Gigabit Ethernet switches provide basic management, security, and quality-of-service [OoS)features beyond
those of an unmanaged or consumer-grade switch, at a lower cost than managed switches And with an easy-to-use web
user interface and the Cisco Discovery Protocol. you can deploy and configure a rock-solid business network in minutes
1 Toshiba Exter°na0 Page/Mgital Telephone Loud Ringer Control Box & PS. - (VP) Value Plus
Extended Hardware 3 Year
External Page and digital telephone load ringer control box with LADP2000-2A or I.ADP2000-3A AC power adaptor
Requires dealer/customer supplied speaker[s)for all applications. Toshiba HESC1A-65 cable and BEHU1A interface are
required for telephone load ringer application.
1 Toshiba BESS 31A/HESB cable for telephone loud Ringer application. - WP) Value Plus
Extended Hardware 3 Year War
1 p;aflett Horn Loud Speaker 1-Way or 2-Way- Standard Hardware 1 Year Warranty
1.00 lnstallation and programming base system with nica mail.
1.00 Installation and programming of unified messaging and call manager features.
1.00 Installation and programming of r:DPl inter°ace with MB numbers.
1.00 Installation and programming of ElPedgeh5.1E7 for YLN setup.
444.00 Installation and programming eater.:n an existing cable, each.
2941 i nwland avenuc Savannah GA (9121 354.8300 sales @speros.cam
The City of Tybee Island makes this requisition pursuant to the following
representations:
1. The City has appropriated in its current fiscal year funds sufficient to pay the Installment
Payments and estimated Additional Payments due in the current fiscal year.
2. The purpose of this disbursement is for partial payment on the project provided for under
the Contract referenced above.
3. The requested disbursement has not been subject to any previous requisition.
4. No notice of any lien, right to lien or attachment upon, or claim affecting the right to
receive payment of, any of the moneys payable herein to any of the persons, firms or
corporations named herein has been received, or if any notice of any such lien,
attachment or claim has been received, such lien, attachment or claim has been released
or discharged or will be released or discharged upon payment of this requisition.
5. This requisition contains no items representing payment on account of any percentage
entitled to be retained on the date of this requisition.
6. No Event of Default is continuing under the Lease Agreement, and no event or condition
exists which, with notice or lapse of time or both, would become an Event of Default.
7. The City will execute any Uniform Commercial Code financing statements with respect
to this portion of the Equipment that BB&T may request to evidence its security interest.
8. The City has in place insurance on this portion of the Equipment that complies with the
insurance provisions of the above-referenced Contract.
Attached is evidence that the amounts shown in this requisition are properly payable at this time,
such as bills, receipts, invoices, architects' payment certifications or other appropriate
documents.
CITY OF TYIEE ISLAND, GA
By: /11,4A-A, 1 �
Title: I G C a -
AMO: TU TUO SCF_ED LE FOR TfOSHIBA PHONE SYSTEM
PRINCIPAL 100-1535-58-1101
GMA 33&7 on 0011000253500003 INTEREST 100-1535-58-2201
LOAN AMOUNT: $82,333.59 LOAN DATE: 03/16/2012
INTEREST RATE: 2.87% 60 MONTHS PAYMENTS QUARTERLY
END DATE 01/16/2017
DATE PAYMENT PRINCIPAL INTEREST BALANCE
2022 03/16/2012 82,333.59
05/10/2012 4,212.78 4,215.87 196.91 78,117.72
TOTAL 4,413.13 4,209.65 203.48
2012-2013 08/10/2012 4,412.78 3,852.29 560.49 74,265.43
11/10/2012 4,412.78 3,879.93 532.85 70,385.50
02/10/2013 4,412.78 3,907.77 505.02 66,477.73
05/10/2013 4,412.78 3,935.80 476.98 62,541.93
TOTAL 27,651.12 15,575.79 2,075.34
2023-2014 08/10/2013 4,412.78 3,964.04 448.74 58,577.89
11/10/2013 4,412.79 3,992.49 420.30 54,585.40
02/10/2014 4,412.78 4,021.13 391.65 50,564.27
05/10/2014 4,412.78 4,049.98 362.80 46,514.29
TOTAL 17,651.13 26,027.54 1,623.49
2014-20115 08/10/2014 4,412.78 4,079.04 333.74 42,435.25
11/10/2014 4,412.78 4,108.31 304.47 38,326.94
02/10/2015 4,412.79 4,137.79 275.00 34,189.15
05/10/2015 4,412.78 4,167.47 245.31 30,021.68
TOTAL 17,651.13 26,492.62 1,15..52
2025-2016 08/10/2015 4,412.79 4,197.38 215.41 25,824.30
11/10/2015 4,412.78 4,227.49 185.29 21,596.81
02/10/2016 4,412.78 4,257.82 154.96 17,338.99
05/10/2016 4,412.78 4,288.37 124.41 13,050.62
TOTAL 17,651.13 26,971.05 5 0.07
2015-2017 08/10/2016 4,412.78 4,319.14 93.64 8,731.48
11/10/2016 4,412.78 4,350.13 62.65 4,381.35
02/10/2017 4,412.79 4,381.35 31.44 -
TOTAL 13,238.35 13,050.62 1187.73