HomeMy Public PortalAboutRFP Bike and Pedestrian Plan Final 5.3.19TOWN OF WATERTOWN
MASSACHUSETTS
REQUEST FOR PROPOSAL
BICYCLE AND PEDESTRIAN PLAN
The Town of Watertown is seeking proposals from qualified individuals and firms for professional
services for the following:
DEVELOPMENT OF A TOWN -WIDE BICYCLE AND PEDESTRIAN PLAN
The Town of Watertown seeks proposals from qualified individuals or firms to analyze the
Town's existing policies and infrastructure for bicycles and pedestrians, and identify
opportunities to improve it. The Plan will help to guide future capital investments, and will be a
tool for coordinating town -wide projects, policies, and programs related to active
transportation. This Plan will also provide a way for the Town to evaluate and measure progress
towards improving its bicycle/pedestrian amenities.
Proposals are invited and the Request for Proposals will be available beginning, Monday - May
13, 2019, from 8:30 a.m. -5:00 p.m. Monday - Friday, and will be received by the Purchasing
Agent, Town of Watertown, on or before 2:00 PM on June 24, 2019 at the Purchasing
Department, Town Hall, 149 Main Street, Watertown MA 02472. Six (6) printed copies of the
technical proposal and (1) electronic copy in Adobe PDF shall be submitted in a sealed envelope
marked "Bicycle and Pedestrian Plan --Technical Proposal", and a separate sealed envelope with
(1) electronic copy in Adobe PDF and with one (1) printed copy of the price proposal marked
"Bicycle and Pedestrian Plan --Price Proposal." Proposals delivered after the appointed time and
date will not be considered.
Bid Documents are available for viewing and downloading on the Town website: www.watertown-
ma.qov or contact the Purchasing Department, for proposal documents at
purchasing@watertown-ma.gov.
The Town reserves the right to cancel any request for proposals, and to reject in whole or in
part any and all proposals when it is deemed in the best interest of the Town of Watertown to
do so.
Raeleen Bandini
Director of Purchasing
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Town of Watertown
Department of Planning and Community Development
REQUEST FOR PROPOSALS
BICYCLE AND PEDESTRIAN PLAN
May 13, 2019
The Town of Watertown seeks proposals from qualified individuals or firms to analyze existing
bicycle and pedestrian infrastructure and policies, and develop a plan to improve it, with specific
strategies and recommendations.
BACKGROUND
Watertown's Comprehensive Plan, adopted in June, 2015, recommends that the Town "Update
the 2002 Bicycle Transportation Plan, including reviewing identified routes, and update as
needed, to reflect current land use [and] bicycle demands...Bicycle counts, and an
implementation/prioritization plan should be developed".
In 2015, Watertown Town Council adopted a Complete Streets policy and plan
(http://www.watertowndpw.org/190/Watertown-Complete-Streets ). Plans are currently being
developed for Mt. Auburn Street that will include a road diet, inclusion of bike lanes, and other
Complete Streets elements for inclusion on the TIP in 2022 (www.mountauburnstreet.com ). A
portion of Arsenal Street is in design that maximizes bike lanes where possible and will improve
pedestrian safety and access to transit. Common Street is under construction, and will provide
bike lanes and a roundabout (http://www.watertowndpw.org/173/Common-Street ). Bicycle
and pedestrian improvements in Watertown Square are also being planned. Most of the rest of
Watertown's roadway network remains without bicycle accommodations. Most streets in
Watertown have sidewalks, in varying condition.
Watertown has a network of off -road multi -use trails, with some gaps.
• The Charles River Greenway provides a path running east/west along both sides of the
Charles River.
• The Watertown -Cambridge DCR Greenway now under construction will connect an
existing path that ends at Arlington Street and Nichols Avenue in Watertown to Fresh
Pond in Cambridge. An existing path runs between Nichols Avenue and Arsenal Street
near the Watertown Mall.
• The Watertown Community Path runs along much of Arsenal Street, and will one day
connect to the Charles River Greenway via Arsenal Park, now in design. The Watertown
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Community Path will one day extend into West Watertown, and connect to the Charles
River Greenway at Howard Street.
PROJECT GOALS
1. Increase opportunities for bicycling and walking, and thereby reduce the number of vehicle
trips in Watertown. Enhance options for "last mile" trips.
2. Increase safety and access for bicyclists and pedestrians, to promote biking and walking.
3. Create a road map for future improvements to the Bicycle and Pedestrian network in
Watertown.
SCOPE OF WORK
Task 1: Existing Policies and Conditions
1. Review Watertown's existing Complete Streets Policy and Prioritization Plan,
Watertown's 2015 Comprehensive Plan, and other Town policies and Ordinances
affecting streets, such as Snow and Ice Removal (in the Business District), and Street
Work and sidewalk maintenance prioritization, written and otherwise.
2. Inventory Town's existing bicycle and pedestrian infrastructure, using primarily
existing documents, including off -road paths, on -road bicycle lanes, and bicycle
parking. Where relevant, research existing documents regarding sidewalks and
crosswalks, roadway widths, pedestrian activated traffic signals, curb ramps, and
public transit routes and stops. Some original data collection will be needed.
3. Estimate current levels of walking and bicycling to project future demand. Where
existing data is insufficient, field measurements may need to be conducted. Include an
analysis of online sources of data that may be available.
4. Evaluate the quality and safety of existing roadway segments for biking and walking
based on automobile volumes and speeds, roadway width, bicycle and pedestrian
crash data, length of delay, accessibility, and other factors.
5. Evaluate the quality of existing bikeway segments based on qualitative and
quantitative factors such as automobile speeds and volumes, continuity, crossings
and transitions, delay, comfort, and pavement quality.
6. Evaluate walking and biking connections to schools and services such as grocery stores,
retail shops, transit stops, and other major destinations.
7. Provide an inventory of existing programs and policies, in conjunction with Town
Departments, relevant to walking and bicycling.
8. Develop Existing Conditions Map and summary tables and graphics of existing
conditions data.
9. Review Zoning Ordinance to identify any impediments or opportunities to improve
bicycle and pedestrian connectivity.
Task 2: Public En a ement Process
1. Working with a Steering Committee made up of representatives of the Bicycle and
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Pedestrian Committee (Bike-Ped Committee), Department of Community Development
and Planning (DCDP), Department of Public Works (DPW), and the Police Department,
plan and facilitate two (2) public meetings and prepare related presentation materials,
building from the Complete Streets planning process.
2. Attend up to five (5) monthly Bicycle and Pedestrian Committee meetings to
update the Committee, held on the first Monday of the month at 7:30 PM.
3. Work with the Steering Committee to develop and post an on-line survey to
collect additional public input.
4. Develop summaries of public input.
5. Attend 1-2 meetings of Town Council to present report.
Task 3: Vision and Goals
1. Prepare a vision statement and goals based on public input and building upon meetings
with the Bike-Ped Committee, Steering Committee, the Complete Streets Policy and
Prioritization Plan, and the Comprehensive Plan's vision and goals.
Task 4: Identify Opportunities and Constraints
1. Identify network deficiencies and opportunities to improve bicycle and pedestrian
network connectivity.
2. Identify opportunities to improve access for special populations such as people with
disabilities, students, and older residents.
3. Summarize key constraints or challenges to improving biking and walking.
Task 5: Recommendations
1. Using the Town's Complete Street Prioritization Plan as a starting point,
develop evaluation criteria to assess and prioritize projects, and evaluate
policies and programs, in support of achieving Plan goals identified as part of
Task 3.
2. Provide recommendations and guidance for:
a. Facility improvements including on -road facilities, sidewalks, crosswalks,
shared use paths and bicycle parking.
b. Bicycle and pedestrian furniture guidelines/standards.
c. Standards and locations for bicycle and pedestrian signage, including painted
elements, within the Right -of -Way.
d. Best practices for bicycle and pedestrian connectivity associated with private
development.
Task 6: Implementation Program
1. Based on recommendations, develop and prioritize a list of projects, policies,
and programs to support stated Plan goals identified as part of Task 3.
2. Develop future conditions maps showing implementation of the pedestrian
and bicycle network.
3. Provide estimate of implementation costs and identify funding sources, responsibilities
and phasing.
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4. Recommend performance measures to evaluate Plan implementation on an ongoing
basis after Plan adoption.
Deliverables
• Twenty (20) reproducible hard copies of the Plan, and (1) electronic copy in Adobe PDF
and one electronic copy in MS Word format, including narrative and graphics.
• Any maps and supporting map data prepared by the consultant for the report, shall be
provided in GIS format compatible with ArcMap 10.0 and should be referenced to the
coordinate system in MA State Plan, NAVD88 with units infeet.
• Spreadsheets and charts in MS Excel format including support data for all tables and
graphs included in the report.
• All information, data, documents, photos, computer records, and other materials of any
kind acquired or developed by the consultant pursuant to this project shall be the
property of the Town of Watertown.
TOWN ROLE
The Department of Community Development and Planning (DPCD) staff will be responsible for
administering the project and overseeing the consultant's work. A Steering Committee made
up of 2 members of the Bike-Ped Committee and staff from DPCD, the Town Engineer, and
Police Traffic Unit will guide the process. Town staff will provide information on relevant studies
and planning initiatives and will make available the Town's GIS data layers that have relevance to
the project scope. Public Works staff will provide information pertaining to Town streets,
facilities and policies. The Steering Committee will work with the consultant on planning and
facilitating public meetings and other community outreach related to this planning process.
Printing and mailing costs, if required, associated with public communications shall be the Town's
responsibility.
PROJECT SCHEDULE
The selected consultant is expected to begin work within two weeks of contract signing and
complete all tasks in their entirety within 12 months of contract signing. The selected firm
should be prepared to begin the project no later than September 1, 2019 with all work
completed by August 31, 2020.
SUBMITTAL REQUIREMENTS
Technical Proposals shall include the following and shall be organized using each of the
elements listed below as section headings:
A. Firm Description: Provide a brief description of the firm including firm size and area of
specialization, location of corporate headquarters, and location of office proposed to
handle this project.
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B. Project Team: Provide names, contact information, resumes, and office locations of key
staff who will be assigned to the project, and percentage of time each is expected to
spend on this project. Each team member's education and qualifications shall be listed.
The project manager shall be clearly identified. If different consultants will be teaming
together, indicate the lead consultant.
C. Project Understanding: Provide a statement summarizing how the consultant and/or
project team is particularly qualified for this project.
D. Scope of Services: Describe the consultant's approach and technical plan for
accomplishing the work listed herein. The Consultant is encouraged to elaborate and
improve on the tasks listed in the RFP; however, the consultant shall not delete any
requested scope tasks.
E. Project Schedule: The Consultant shall submit a schedule, itemized by task, for
completing the scope of work.
F. Comparable Projects: Description of related project experience and role of key staff in
each project.
G. References: Three (3) references, including current contact name and phone number for
similar projects.
H. Project Budget and Price Proposal: In a separate, sealed envelope, provide a proposed
project budget itemized by task, and total project cost stated as a firm fixed fee. Labor
and direct costs should be identified by task. Hourly rates for project staff shall also be
provided. Cost not to exceed $50,000.00.
I. Evidence of insurance coverage, including general and professional liability and
worker's compensation insurance due at time of contract award.
The Town, at its discretion, may select a firm outright or select one or more finalist(s) for in -
person and/or telephone interview.
EVALUATION CRITERIA
1. Responsiveness to submission requirements.
Highly Advantageous: Proposal creatively addresses the Goals and Tasks in this Request
for Proposals.
Advantageous: Proposal adequately addresses the Goals and Tasks in this
Request for Proposals.
Not advantageous: Proposal does not address all of the Goals and Tasks in this
Request for Proposals.
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Unacceptable: Proposal does not address any of the Goals and Tasks in this
Request for Proposals.
2. Previous related work and references.
Highly Advantageous: Substantial involvement of firm members assigned to this
project with five or more such projects.
Advantageous: Substantial involvement of firm members assigned to this
project with three to five such projects.
Not Advantageous: Involvement in at least two such projects.
Unacceptable: Involvement of one or fewer similar projects.
3. Municipal Experience
Highly Advantageous: Contracted with five or more Massachusetts municipalities for
bicycle and pedestrian planning consultant services
Advantageous: Contracted with three or four Massachusetts municipalities for
bicycle and pedestrian planning consultant services
Not Advantageous: Contracted with two Massachusetts municipalities for bicycle and
pedestrian planning consultant services
Unacceptable: Contracted with one or no Massachusetts municipalities for
bicycle and pedestrian planning consultant services
4. Success of previous related projects
Highly advantageous: Five or more similar Plans have been adopted by the respective
municipalities with some evidence of successful implementation.
Advantageous: Three or four similar Plans have been adopted by the respective
municipalities with some evidence of successful implementation
Not advantageous: Two similar Plans have been adopted by the respective
municipalities and some evidence of successful implementation
Unacceptable: One or fewer similar Plans have been adopted by the respective
municipalities with little or no evidence of successful
implementation
5. Strength of References
Highly advantageous: Three excellent references
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Advantageous: Three good references or a combination of good and excellent
references
Not advantageous: A combination of good and neutral references
Unacceptable: One or more poor references.
The RFP is available at the Purchasing Dept., Watertown Administration Building, 149 Main
Street, Watertown, MA 02472, or by calling 617 972-6414, on line at www.watertown-ma.gov
Questions and/or comments may be submitted to Raeleen Bandini, Director of Purchasing via
email or as noted below. Email: purchasing@Watertown-ma.gov.
Proposals are due by 2:00 PM on Monday June 24, 2019. Please submit twenty (20) printed
copies of the technical proposal and (1) electronic copy in Adobe PDF to be submitted in a sealed
envelope marked "Bicycle and Pedestrian Plan --Technical Proposal", and a separate sealed
envelope with (1) electronic copy in Adobe PDF and with one (1) printed copy of the price
proposal marked "Bicycle and Pedestrian Plan —Price. Proposals should be submitted to:
Raeleen Bandini, Director of Purchasing
Watertown Administration Building
149 Main Street
Watertown, MA 02472
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TOWN OF WATERTOWN
CERTIFICATE OF NON -COLLUSION and STATE TAX RETURNS
Pursuant of M.G.L. Ch. 62C, Sec. 49A, 1 certify under the penalties of perjury that 1, to my best knowledge
and belief, have filed state tax returns and paid all state taxes required under law. The undersigned
certifies under penalties of perjury that this bid has been made and submitted in good faith and without
collusion or fraud with any other person. As used in this certification, the word "person" shall mean any
natural person, business, partnership, corporation, union, committee, club, or other organization, entity
or group of individuals.
Social Security Number or FID Signature of person signing bid proposal
Name of Business Corporate Office (If applicable)
CERTIFICATE OF VOTE
1, , hereby certify that 1 am duly qualified and acting Secretary of
and I further certify that a meeting of the Directors of said
Company, duly called and held on , at which all Directors were present
and voting, the following vote was unanimously passed: Voted to authorize and empower
the person signing the PROPOSAL on behalf of the Corporation. 1 further
certify that the above is still in effect and has not been changed or modified in any respect.
BY:
(Secretary of Corporation)
A True Copy:
Attest: (Notary Public)
My Commission Expires:
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TOWN OF WATERTOWN MASSACHUSETTS
BICYCLE AND PEDESTRIAN PLAN
THIS AGREEMENT made this day of July 2019, by and between the Town of Watertown, a municipal
corporation duly organized under the laws of Massachusetts and having a usual place of business at 149 Main Street
in said Watertown, hereinafter referred to as the "Town" and , having a
usual place of business at hereinafter referred to as the
"Vendor".
WITNESSETH:
WHEREAS, the Town invited the submission of proposals for Bicycle and Pedestrian Plan, hereinafter " the Project"; and
WHEREAS, the Vendor submitted a proposal to provide the services required for the Project, and the Town has
decided to award the contract therefore to the Vendor.
NOW, THEREFORE, The Town and Vendor agree as follows:
1. Contract Documents. The Contract Documents consist of this Agreement, the Vendor's Proposal, and the
Request for Proposals containing the scope of services, terms and conditions. The Agreement and proposal
submitted by
VHB constitute the entire Agreement between the parties concerning the work, and all are as fully a part of this
Agreement as if attached hereto.
2. The Work. The Work consists of furnishing: Bicycle and Pedestrian Plan.
3. Term of Contract. This Agreement shall be in effect beginning
4. Compensation. The Town shall pay, as full compensation for items and/or services furnished and delivered in
carrying out this agreement the costs as provided in the proposal and not to exceed
5. Payment of Compensation. The Town shall make payments within thirty (30) days after its receipt of Invoice.
6. Liability of the Town. The Town's liability hereunder shall be to make all payments when they shall become
due, and the Town shall be under no further obligation or liability. Nothing in this Agreement shall be
construed to render the Town or any elected or appointed official or employee of the Town, or their successors
in Office, personally liable for any obligation under this Agreement.
7. Independent Vendor. The Vendor acknowledges and agrees that it is acting as an independent Vendor for all work
and services rendered pursuant to this Agreement, and shall not be considered an employee or agent of the Town
for any purpose.
8. Indemnification. For all matters arising out of professional services (not general or automobile liability) the vendor
agrees to the fullest extent permitted by law, indemnify and hold harmless the Town, its officers and employees
against damages, liabilities and costs, including reasonable attorney's fees, to the extent caused by the negligent
performance of the Vendor, or third parties under the direction or control of the Vendor in the performance of
professional services under this Agreement.
9. Insurance. A. The Vendor shall obtain and maintain during the term of this Agreement the insurance coverage in
companies licensed to do business in the Commonwealth of Massachusetts, and acceptable to the Town, as
described below:
General Liability:
$1,000,000 per occurrence
$2,000,000 general aggregate
$1,000,000 professional liability
$2,000,000 minimum umbrella/excess
Workers'Compensation: Mandatory coverage as required by the Commonwealth of
Massachusetts
B. All policies shall identify the Town as additionally insured (except Workers' Compensation) and shall provide
that the Town shall receive written notification at least 30 days prior to the effective date of any amendment or
cancellation. Certificates showing evidence of such coverage shall be provided to the Town upon the execution of
this Agreement. Each such certificate shall specifically refer to this Agreement and shall state that such insurance is
as required by this Agreement. Failure to provide or to continue in force such insurance shall be deemed a material
breach of this Agreement and shall be grounds for immediate termination.
10. Assignment. The Vendor shall not assign, sublet or otherwise transfer this Agreement, in whole or in part, without
the prior written consent of the Town, and shall not assign any of the moneys payable under this Agreement, except
by and with the written consent of the Town.
11. Termination. A. Termination for Cause. If at any time during the term of this Agreement the Town determines that
the Vendor has breached the terms of this Agreement by negligently performing the work, or any part thereof, or
by failing to perform the work in a timely fashion, or by not complying with the reasonable direction of the Town or
its agents, or by otherwise failing to perform this Agreement in accordance with all of its terms and provisions, the
Town shall notify the Vendor in writing stating therein the nature of the alleged breach and directing the Vendor to
cure such breach with ten (10) days. The Vendor specifically agrees that it shall indemnify and hold the Town
harmless from any loss, damage, cost, charge, expense or claim arising out of our resulting from such breach
regardless of its knowledge or authorization of the actions resulting in the breach. If the Vendor fails to cure said
breach within ten (10) days, the Town may, at its election at any time after the expiration of said ten (10) days,
terminate this Agreement by giving written notice thereof to the Vendor specifying the effective date of the
termination. Upon receipt of said notice, t h e Vendor shall cease to incur additional expenses in connection with
this Agreement. Upon the date specified in said notice, this Agreement shall terminate. Such termination shall not
prejudice or waive any rights or action which the Town may have against the Vendor up to the date of such
termination, and the Vendor shall be liable to the Town for any amount which it may be required to the extent
caused by the Vendor's negligence to pay in excess of the compensation provided herein in order to complete the
work specified herein in a timely manner. Upon such termination, the Vendor shall be entitled to compensation for
all satisfactory work completed prior to the termination date, as determined by the Town.
B. Termination for Convenience. The Town may terminate this Agreement at any time for convenience by
providing the Vendor written notice specifying therein the termination date which shall not be sooner than ten (10)
days from the issuance of said notice. Upon receipt of said notice, the Vendor shall cease to incur additional
expenses in connection with this Agreement. Upon such termination, the Vendor shall be entitled to compensation
for all work properly completed prior to the termination date, as determined by the Town, such payment not to
exceed the fair value for the services provided hereunder.
12. Inspection and Reports. The Town shall have the right at any time to inspect work of the Vendor, including the
right to enter upon any property owned or occupied by Vendor, whether situated within or beyond the limits of the
Town. Whenever requested, Vendor shall immediately furnish to the Town full and complete written reports of
his operation under this Agreement in such detail and with such information as the Town may request.
13. Successor and Assigns. This Agreement is binding upon the parties hereto, their successors, assigns and legal
representatives. Neither the Town nor the Vendor shall assign or transfer any interest in this Agreement
without t h e written consent of the other.
14. Compliance with Laws. The Vendor shall comply with all Federal, State and Local laws, rules and regulations
and orders applicable to the work provided pursuant to this Agreement, such provisions being incorporated
herein by reference, and shall be responsible for obtaining all necessary licenses, permits, and approvals
required for the performance of such work.
15. Notice. Any and all notices, or other communications required or permitted under this Agreement, shall be in
writing and delivered by hand or mailed postage prepaid, return receipt requested, by registered or certified mail or
by other reputable delivery service, to the parties at the addresses set forth on Page 1 or furnished from time to
time i n writing hereafter by one party to the other party. Any such notice or correspondence shall be deemed
given when so delivered by hand, if so mailed, when deposited with the U.S. Postal Service or, if sent by private
overnight or other delivery service, when deposited with such delivery service.
16. Severability. If any term or condition of this Agreement or any application thereof shall to any extent be held
invalid, illegal or unenforceable by the court of competent jurisdiction, the validity, legality, and enforceability of
the remaining terms and conditions of this Agreement shall not be deemed affected thereby unless one or both
parties would be substantially or materially prejudiced.
17. Governing Law. This Agreement shall be governed by, construed and enforced in accordance with the laws of the
Commonwealth of Massachusetts and the Vendor submits to the jurisdiction of any of its appropriate courts for
the adjudication of disputes arising out of this Agreement.
18. Entire Agreement. This Agreement, including all documents incorporated herein by reference, constitutes the
entire integrated Agreement between the parties with respect to the matters described. This Agreement
supersedes all prior agreements, negotiations and representations, either written or oral and it shall not be
modified or amended except by a written documents executed by the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day and year first above written.
I certify that an appropriation is
MA available in the amount of this
agreement.
Town Auditor
TOWN OF WATERTOWN,
Town Manager
Vendor Name
Town Attorney, Approve as to form Vendor Authorized Signature
Address
Contact Phone Number
Email