HomeMy Public PortalAbout2010.253 (12-07-10) RESOLUTION NO. 2010.253
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO AGREEMENT
BETWEEN THE CITY OF LYNWOOD AND GRM INFORMATION MANAGEMENT
SERVICES OF CALIFORNIA, LLC FOR A TERM NOT TO EXCEED TWO (2) YEARS
AT A COST NOT TO EXCEED $16,000 A YEAR TO PROVIDE TRANSPORT,
STORAGE, DESTRUCTION, ARCHIVE AND RETRIEVAL SERVICES FOR HARD
COPY RECORDS
WHEREAS, on February 7, 2006, the City Council adopted a policy to provide
for efficient, effective and economical controls over the creation, utilization,
maintenance, retention, preservation, and disposal of all records of the City per
Resolution 2006.018; and
WHEREAS, an off-site storage facility provides an alternate solution to storage
problems because of limited storage space in-house; and
WHEREAS, on November 7, 2006, GRM Information Management Services of
California (GRM) was approved by City Council to provide City off-site storage services
in the amount not to exceed $17,000 a year not to exceed two years per Resolution
2006.198; and
WHEREAS, on December 16, 2008, GRM's agreement extension was approved
by City Council in the amount not to exceed $16,000 per year, not to exceed two years
per Resolution 2008.195). The contract expires on December 16, 2010; and
WHEREAS, the contract is set to expire on December 16, 2010; and
WHEREAS, the Contractor has demonstrated quick and quality service, fair
pricing, and experience in transport, storage, destruction, archive and retrieval services
for hard copy records; and
WHEREAS, it would benefit the City's interest to continue with GRM to maintain
fair rates, quality service, and avoid the permanent removal fee.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council authorizes the Mayor to execute an amendment to
the Agreement between GRM Information Management Services of California, LLC and
the City of Lynwood for the contractor to provide transport, storage, destruction, archive
and retrieval services for hard copy records.
Section 2. The extension of the Agreement shall be in a form approved by the
City Attorney and not to exceed two (2) years for an amount not to exceed $16,000 per
year.
Section 3. That the City Council finds, as evidenced by a 4/5 vote or better,
that the extension of the Agreement in this case may be more economically and
efficiently if effected through the use an alternate procedure, such that the City Council
hereby approves the exercise of the purchasing exemption authorized under Lynwood
Municipal Code Section 6-3.13(a)(3).
Section 4. This Resolution shall become effective immediately upon its
adoption.
PASSED, APPROVED and ADOPTED this 7 day of December 2010.
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Aide Castro Mayor
ATTEST:
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aria Quinonez, ity Clerk Roger . al , City Manager
APPROVED AS TO FORM:
Fred Galante, City Attorney
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 7 day of December, 2010.
AYES: COUNCIL MEMBERS FLORES, RODRIGUEZ, SANTILLAN, MORTON
AND CASTRO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
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Maria Quinonez, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and the Clerk of the City
Council of said City, do hereby certify that the above foregoing is a full, true and correct
copy of Resolution No. 2010.253 on file in my office and that said Resolution was
adopted on the date and by the vote therein stated. Dated this 7 day of December,
2010.
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Maria Quinonez, City Clerk