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Home My Public Portal AboutPCM 2006-11-29 r-. ~- --_...~--------....__.._..-.__._.__._~"-~~-----~_._-..,.. ~--........._._-~~- --- --:....~ FRASER PLANNING COMMISSION MINUTES DATE: Wednesday, November 29,2006 MEETING: Planning Commission Special Meeting PLACE: Town Hall Board Room PRESENT Commission: Chairperson Motor Coulson. Commissioners: Vesta Shapiro, Peggy Smith, Steve Sumrall, Warren Watson, Scott Brent, Fran Cook Staff: Town Planner Catherine Trotter and Deputy Town Clerk Lu Berger, Public Works Director Allen Nordin Others: Rod McGowan, Town Attorney, Jim Swanson, Town Engineer; see attached list Chair Coulson called the meeting to order at 6:31 p.m. 1. Roll Call 2. Approval of October 25, 2006 regular meeting minutes. Comm. Sumrall moved, and Comm. Cook seconded the motion to approve the minutes as presented. Motion carried: 7-0. 3. Open Forum a) Business not on the Agenda. TP-Trotter requested C be moved before B on the agenda. Okay. 4. Public Hearing! Action Item a) Major Subdivision - Preliminary and Final Plat public hearings East Mountain Filing 7 (EMF7) Variance Request Subdivision Regulations Section 12-6-7, Public Rights-of Way Applicant = Rendezvous Colorado, LLC Comm. Brent moved, and Comm. Watson seconded the motion to open the public hearing. Motion carried: 7-0. Town Attorney -Rod McGowan introduces himself, gives run down of procedure for meeting. TP- Trotter: We are re-doing the preliminary plat public hearing in conjunction with the final plat and variance request public hearings that were continued from our last meeting. Proof of publication, receipts, list of adjacent property owners contacted, letters to PC were introduced into record. TP Trotter briefly re- caps the various meetings that have been held regarding this development proposal. She references a letter from Jim Swanson supporting of the variance request concerning 2% grade issue. She references letter from Jim including streets in the Town with a greater than 2% grade. TP- Trotter gives a recap of the issues & concerns voiced at the previous meetings. Chris Birkmeyer of Carroll & Lange, explains changes made to parking in EMF7, adding additional spaces as requested by the PC. He goes on to explain the changes made by RendezVous to address the concerns of Hi Country Haus in relation to drainage & snow storage. He draws an exhibit of the proposed retaining wall which will assist with the snow storage/drainage & headlight concerns at the Hi Country Baus property. Snow storage has been moved, to help in alleviating drainage into the Hi Country Haus property. He references an exhibit which details the construction plans for EMF7 detention pond outfall. Jim Swanson addresses Commission. He has been involved in the review process of the changes proposed by RendezVous. Layla Rosales of Gage/Davis explains parking additions to Road D, requested by the Commission. 401 parking spaces now, up from 377 previously. Explains dimensions of parking spaces will meet Town Code requirements. The parking exceeds the Code. Every 1-2 bedroom unit will have 2 parking spaces, 3 bedroom units will have 3 spaces, 2 contiguous. She explains the realigned Arapahoe Trail. Road H will provide parking for the trail head. TP Trotter- TP Trotter, Jim Swanson Town Engineer, Allen Nordin- Public Works and Jeff Durbin met with applicant and their development team this afternoon. 13 conditions were recommended on a memo provided to the PC. Conditions are explained by TP Trotter. See Exhibit below. HCH home owner Brian Spano spoke for HCH Bldg 8 & 10, is in favor of approval of requests. He expresses gratitude to all for working together to come up with a compromise. Trees will be replaced. Art Ferrari addresses Commission, thanks Town, Rendezvous, Carroll & Lange, HCH, for working together to come up with requested changes. Dan Hendrick, bldg 9, supports the revisions to the development plan. He discusses the damage done to bldgs 9 & 5 they believe was due to grading in RendezVous last year. He would like some compensation from RendezVous. McGowan indicated that damage would be a civil issue and not a Town issue. All parties agreed. Art asks for clarification of easements that will be revised or vacated. Chris (C&L) explains the revisions. Comm. Watson moved, and Comm. Sumrall seconded the motion to close the public hearing. Motion carried: 7 -0. Comm. Sumrall moved, and Comm. Watson seconded the motion to approve the staff recommendation in the memo dated 11-29-06 and the conditions are as follows: EXHIBIT: 1. Road K should be a 50' wide public ROW dedicated to the Town of Fraser. Plat note #7 should be amended to include this language. 2. Final drainage easements (including agreement on the construction and maintenance of such drainage easements), between RV and Hi Country Haus, thru the Hi Country Haus property shall be reviewed and approved by the Town. Such drainage easements shall be recorded prior to or concurrent with the final plat. Add a plat note stating the following: "Off-site drainage easements thru Hi Country Haus are recorded at reception # 3. Town Engineer approval of all documents, including the "Construction Plans for EMF7 Detention Pond Outfall." 4. Plat should include the reception # for all previously existing easements that will remain within the boundaries of the subdivision. 5. Plat needs to match the construction plans. ýÿ ~ 6. Lot summary needs to specify land use, # of units, and #of bedrooms per units. 7. Plat note #9 should reference the reception # for the FPDP and the PDD. 8. Vacation of easements shall be processed in conjunction with the final plat at TB. 9. Approval of all legal documents by the Town Attorney. 10. Plat note #4, add the word "operation" after the word maintenance. 11. Reword plat note #6 as follows: "Tract A is restricted to open space, except for driveways, parking areas, drainage facilities and trash enclosures as shown on this plat." 12. Add setbacks to plat. 13. Approval of the variance request as presented (if you so chose). TP Trotter addresses a revision that needs to be made part of an amended motion, per a discussion with Rod McGowan. She reads revision to the PC: Condition # 11 will remain per the staff memo, but the following language will be added: "Tract A shall be owned and maintained by the homeowner's association. Maintenance shall include snow removal, trash removal, driveway repairs and drainage facilities." Sumrall refers to staff expertise to change the wording. Comm. Shapiro moved, and Comm. Watson seconded the motion to reword condition 11 as stated by Planner & reviewed by Town attorney RM. Motion carried: 7 -0. b) Subdivision Regulations - proposed amendments public hearing. Comm. Watson moved, and Comm. Shapiro seconded the motion open the public hearing. Motion carried: 7 -0. TP-Trotter- We are taking the road standards out of the subdivision regulations and creating a separate manual. We are also making some changes to sections that we have had challenges with in the recent past. We are still working on these amendments. Jim & Allen explain the changes being made. Water standards are currently specified in a separate document. We have never had a technical document for road standards. Also came up with definitions of types of streets. Typical sections for road way standards, valley pans, addressing a lot of detail, will help with development requirements, less room for interpretation. PC Shapiro requests clarification on driveway standards per density. She asks about addressing landscaping and sight. Jim explains what they have proposed. PC Brent asks how the standards came about. Jim explains they researched other towns, design guide books. PC Watson asks about speed limits on 40. Explains CDOT involvement. PC Smith asks if most of RendezVous would have been approved today with the new regs. Jim says yes, most would have met standards. Overall it would have been very similar. Trotter will email final product to Commission. Comm. Watson moved, and Comm. Shapiro seconded the motion to continue the public hearing until Dec 13th. Motion carried: 7 -0. ~. ~ c) Annual Update to the Town of Fraser Three Mile Plan action item TP- Trotter: According to Colorado State Statutes, Fraser needs to update the Three Mile Plan annually. Need to recommend to the TB to update the plan. Comm. Watson moved, and Comm. Brent seconded the motion to recommend to the TB to approve the annual update to the Three Mile Plan. Motion carried: 7-0. 5. Discussion Items a) Construction Hours TP- Trotter: Included in your packet is a copy of the Town of Fraser constructions hours. Winter Park allows construction from 7am -7pm, 7 days a week. We would like your input on this matter. We are thinking about having the same hours as WP. We have had enforcement issues in a couple of subdivisions. CAST- sent 11 copies of various communities' construction hours. Town Staff has spoken to the builders association, letter from Jensen would like to match WP so consistency throughout this end of the valley. Recommendation needed to move forward. General discussion on construction noise. PC Brent would like to discuss with WP coming up with a new plan since the building departments are merging. The PC did not like the 7 to 7 timeframe during the summer months. The PC gave the Staff the direction that we should have a conversation with WP and see if they might increase the hours during the summer months. The PC seemed OK with the 7 am start, but wanted to be able to work past 7pm during the summer months. 6. Staff Choice Special meeting planned for Dec 13th. Jacket orders need to be in by Dec. 1st. X-Mas party will be 12/20 at 6:30 pm at the Creek. 7. Commissioners' Choice Comm. Shapiro moved, and Comm. Watson seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 8:20 p.m. --1 ~ ~ ~ . PLANNING COMMISSION MEETING \\J~C\IOy SIGN IN SHEET NAME I HOME ADDRESS I REPRESENTING OR AREA OF INTEREST ~~\~~cra; gOX' ?qC;-S lAIr> , ;?C.H ~r~'^-f\ f r< ~ Srunh -H ~ W 'b\d~ ~ ~ ?~\'ej~ l3cJ7' 2'6"1?-- ~ M<1..\\. +G L-tp- (' {/ J'} B' '2 ......., ;:l <'J f . I . .... l~ f]r/"'f-.Nl~'t112 0 };:Jo'f.. '1>_~ \,-/1 Hr, c...q~D\;1. ." LAlVl.C tire;.. Ltu~I,^ 12osa\e2> 475 W Il~ A;~ 'Denvef - (pro 1?erJe7.iJOlA$ ~t\d,.~ "- ~~ ~\C~~~~ ~~~. ~\~)?SJ ~. ( . G-cv~'J?; ~- fd-d bd eud [ cp<'/'j ',< ýÿ