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HomeMy Public PortalAbout1988-02-16 Regular Meeting116 COUNCIL MINUTES FEBRUARY 16, 1988 - REGULAR MEETING The regular monthly meeting of the Bal Harbour Village Council was held on Tuesday, February 16, 1988 in the Village Hall Council Chamber. The meeting was called to order at 9:30 a.m. by Mayor Richard H. Olsen and the roll was called. Those present were: Mayor Richard H. Olsen Asst. Mayor Estelle Stern Councilman Matthew B. Blank Councilman James E. Boggess Councilman Sol M. Taplin * Also present: Louise K. Miller, Village Manage]. Steve Helfman, representing Richard ,I. Village Attorney Carole S. Morris, Village Clerk As a quorum was found to be present the meeting was commenced. II. Approval of Minutes: A motion was offered by Mr. Boggess, and seconded by Mrs. Stern, to waive the reading of the January 19, 1988 regular meeting minutes and to approve them as submitted. There being no changes or correction the motion carried and the minutes were approved (4-0). III. Presentations: Deputy Chief Glenn Grundy explained that the Officer of the Month for January 1988, Officer Thomas Burke, was unable to join us this morning as he was in court. Deputy Chief Grundy then read a memo outlining the reasons for Burke's selection as Officer of the Month and noted that his certificate and check would be presented to him at shift change. Mayor Olsen commended Officer Burke on his efforts. IV. Public Hearing: None. V.A. Ordinances - Second Reading: An ordinance was read by title, by the Clerk, amending sections 6-9(G), 6-9(K), and 6-9(M) of Appendix A of the Village Code. Mr. Helfman reported that since this ordinance is likely to be challenged under the provisions of section 166.041 of the Florida State Statutes, it is the recommendation of the Village Attorney that second reading of this ordinance be deferred and be readvertised in accordance with the provisions of section 166. Mr. Taplin queried as to whether or not a response had been received from Mr. Drummond (of Harland Bartholomew) relative to the side setback requirements *Mr. Taplin arrived following the roll call, during the recognition of Officer Burke. 1 117 and called for another workshop meeting to review the ordinance. Mr. Blank offered a motion, seconded by Mr. Boggess, that the ordinance be deferred at this time and that a workshop meeting be held to review the ordinance. The motion carried unanimously (5-0). It was agreed that Mr. Drummond, of Harland Bartholomew, would be brought in for the meeting. V.B. Ordinances - First Reading: None. VI.A. Resolutions: A resolution was read, in full, by the Clerk which would authorize the Village Manager to enter into an agreement with Stroyne Brothers South, Inc., for maintenance and collection of the Village's parking meters. Mrs. Miller recommended approval of this resolution, noting that parking meter revenues had increased since Stroyne was employed last year. Mr. Blank objected to employment of an outside service, adding that prior to Mayor Sherman's tenure, this function was performed in-house by the public works department. After some further discussion, a motion was offered by Mrs. Stern and seconded by Mr. Taplin to defer action on this resolution until input could be received from Bob Wheldon (Public Works Superintendent). The motion carried unanimously (5-0). VI.B. Resolutions: A resolution was then read, in full, by the Clerk which would authorize the Village Manager to enter into an agreement with Royal Services, Inc., for janitorial services for the Village Hall and Public Works Facility. Mrs. Miller recommended approval of this resolution, which would provide for a second year of service with Royal, in accordance with the terms of Bid 87-1 and at the same rate as last year. She recommended rejection of their request to offset an increase in minimum wage with an increase in their charges. Mr. Blank recommended rejection of this resolution, noting that this service too, had performed in-house prior to the last year. Mrs. Miller pointed out that a single employee had been unable to perform many of the tasks which are now included in our contract (i.e. carpet cleaning, window cleaning, etc.). There was some question as to the salary of the former janitorial employee and this question was tabled until an answer was obtained (i.e. following adoption of Resolution No. 345). Mr. Kelly verified that the janitorial employee had been paid $15,258 annually plus benefits. A motion was offered by Mr. Taplin and seconded by Mr. Boggess that the resolution be adopted. The motion carried, 4-1 with Mr. Blank casting the "nay" vote. RESOLUTION NO. 346 RESOLUTION OF BAL HARBOUR VILLAGE AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO AN AGREEMENT WITH ROYAL SERVICES INC., FOR JANITORIAL SERVICES FOR VILLAGE HALL AND THE PUBLIC WORKS FACILITY; PROVIDING FOR AN EFFECTIVE DATE. 2 118 VI.C. Resolutions: A resolution was read, in full, by the Clerk which would authorize the Village Manager to enter into an Interlocal agreement with the Greater Miami Convention and Visitors Bureau. Mayor Olsen explained that this contract provides for membership in the GMCVB by the Village at a contribution rate to be established annually. A motion was offered by Mr. Boggess and seconded by Mr. Blank to approve this resolution. The motion carried unanimously (5-0). RESOLUTION NO. 345 RESOLUTION OF BAL HARBOUR VILLAGE AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE GREATER MIAMI CONVENTION AND VISITORS BUREAU FOR A ONE YEAR PERIOD; PROVIDING FOR AN EFFECTIVE DATE. VII.A.1. Reports and Recommendations: Mayor Olsen reported that the $200,000 contribution from Sun Bank, for the mini -park, had been deposited in the Village account, subject to the terms of the plat/transfer. VII.A.2: Mayor Olsen appointed a Committee to accomplish the annual review of the Village Manager. Mrs. Stern will chair the committee, and Mr. Frank Crippen and Mr. Sidney Feldman will serve with her. The will report back at the March Council meeting. VII.B.1: Mr. Helfman reported that the certificate of dismissal relative to the Sea View litigation had been filed. VII.B.2: Mr. Helfman reported that the time period for completion of the legal advertising relative to the Sun Plat had elapsed without the Bank accomplishing the required advertising. Consequently, it will be necessary for the Village to readvertise and readopt the Resolution. The Village Attorney is recommending that the Village proceed with this action, but that the Bank bear all associated costs. Mayor Olsen requested that Mrs. Miller correspond with the Bank, advising them of this arrangement. Mr. Bob Maute, 9800 Collins Avenue, called on the Village to abandon the deal. VII.C.1.: The Village Manager informed the Council that she is proceeding with preparation of the bid documents for the landscape projects along 96th Street and Bal Bay Drive. VII.C.2.: Mr. Kelly reported on the rate structure for the sewer system. Per the Council's direction he had reviewed the possibility of switching to a system which would allocate sewer charges according to water consumption. In most cases, the costs would remain the same, however, approximately a 10% increase in costs would occur along the ocean front. Some residents would need to re -meter, in order to ensure that they are not charged 3 119 sewer fees on water used for lawn sprinkling. Mr. Kelly suggested that this could be accomplished for the cost of the meter (approximately $110) with the Village absorbing the labor costs. After further discussion, the Mayor directed the attorney to draft the required ordinances to accomplish this change in rate structure. Additionally, residents will be notified of the change and offered the opportunity to re -meter, Mayor Olsen suggested the newsletter be used to accomplish this. Mr. Bob Maute, 9800 Collins Avenue, noted that this will not be a simple matter. Costs associated with re -metering may be substantial. VII.C.3.: Mr. Bob Hale was present, formerly of Harte Hanks, representing Rifkin and Associates, the new owners of the cable system. Mr. Hale advised that Rifkin is a larger organization and should be able to provide the Village with better service. Other Florida areas served by Rifkin include: West Boca, Jacksonville Beach, and Clay County. Mrs. Evelyn Gilbert, 120 Harbour Way, noted that despite numerous complaints, the cable in her yard had not been buried. Mr. Desharnais advised of uncovered cable in other areas as well. Mr. Hale agreed to resolve these problems. Mayor Olsen, noting the problems he has encountered with Harte Hanks, expressed hope that the situation would improve. Mr. Hale will provide the information required by the Code and the Council will act on the change in ownership at their March meeting. VIII. Other Business: Mrs. Mary Turner, President of the Whitehall Condominium Association, 20-30 Park Drive, complained of a foul-smelling delivery vehicle which awakens her daily at 4:00 a.m. Mrs. Turner said that she had contacted the Wall Street Journal, for whom the driver is employed, the security gate and the police to no avail. Mayor Olsen requested Mrs. Miller look into the matter. Mrs. Miller reported that she had sought bids for the work required to complete the comprehensive plan. The only bidder was Ludovici and Orange, the Village's engineering firm, at a cost of $14,400. This will exceed the amount of the grant received from the Department of Community Affairs, to complete this project, by approximately $2,500. As the Comprehensive Plan is due in July, the Village has little alternative but to proceed. A motion to proceed was offered by Mr. Blank and seconded by Mr. Boggess. The motion carried unanimously (5-0). Mayor Olsen requested that Mrs. Miller contact Ludovici and Orange and suggest that, in view of the amount of work they do for the Village, we "split the difference". Mrs. Miller explained that the Beautification Committee is requesting some direction from the Council as to their purpose and structure. Mrs. Evelyn Gilbert, a member of the Committee, explained that the Committee had been actively involved in previous beautification efforts but had no input in the plans 4 120 suggested for Bal Bay Drive and for 96th Street. The Committee is anxious to provide their assistance to the Council. Mr. Taplin noted that meetings and minutes of Council meetings are public and that the Committee should utilize these resources. As for their structure, Mayor Olsen suggested the Committee draw up recommendations and submit them to the Council. In response to an inquiry by Mr. Taplin, Mr. Desharnais reported that the smoke detector system installations are proceeding. He indicated that all of the buildings should be in compliance by the end of March. Mr. Desharnais reported that, as of the meeting, only foundation permits had been pulled by Bal Harbour Park. Mr. Taplin suggested the Council may wish to consider an ordinance which would prohibit landscaping over 3 ft. in height in the side setback areas. IX. Adjourn: As there was no further business to come before the Council, a motion to adjourn was offered by Mrs. Stern and seconded by Mr. Boggess. The meeting adjourned at 11:10 a.m. ATTEST: theo Clerk 5