HomeMy Public PortalAbout1988-02-16 Regular Meeting116
COUNCIL MINUTES
FEBRUARY 16, 1988 - REGULAR MEETING
The regular monthly meeting of the Bal Harbour Village
Council was held on Tuesday, February 16, 1988 in the Village
Hall Council Chamber. The meeting was called to order at 9:30
a.m. by Mayor Richard H. Olsen and the roll was called. Those
present were:
Mayor Richard H. Olsen
Asst. Mayor Estelle Stern
Councilman Matthew B. Blank
Councilman James E. Boggess
Councilman Sol M. Taplin *
Also present: Louise K. Miller, Village Manage].
Steve Helfman, representing Richard ,I.
Village Attorney
Carole S. Morris, Village Clerk
As a quorum was found to be present the meeting was
commenced.
II. Approval of Minutes: A motion was offered by Mr.
Boggess, and seconded by Mrs. Stern, to waive the reading of the
January 19, 1988 regular meeting minutes and to approve them as
submitted. There being no changes or correction the motion
carried and the minutes were approved (4-0).
III. Presentations: Deputy Chief Glenn Grundy explained
that the Officer of the Month for January 1988, Officer Thomas
Burke, was unable to join us this morning as he was in court.
Deputy Chief Grundy then read a memo outlining the reasons for
Burke's selection as Officer of the Month and noted that his
certificate and check would be presented to him at shift change.
Mayor Olsen commended Officer Burke on his efforts.
IV. Public Hearing: None.
V.A. Ordinances - Second Reading: An ordinance was read by
title, by the Clerk, amending sections 6-9(G), 6-9(K), and 6-9(M)
of Appendix A of the Village Code. Mr. Helfman reported that
since this ordinance is likely to be challenged under the
provisions of section 166.041 of the Florida State Statutes, it
is the recommendation of the Village Attorney that second reading
of this ordinance be deferred and be readvertised in accordance
with the provisions of section 166. Mr. Taplin queried as to
whether or not a response had been received from Mr. Drummond (of
Harland Bartholomew) relative to the side setback requirements
*Mr. Taplin arrived following the roll call, during the
recognition of Officer Burke.
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and called for another workshop meeting to review the ordinance.
Mr. Blank offered a motion, seconded by Mr. Boggess, that the
ordinance be deferred at this time and that a workshop meeting be
held to review the ordinance. The motion carried unanimously
(5-0). It was agreed that Mr. Drummond, of Harland Bartholomew,
would be brought in for the meeting.
V.B. Ordinances - First Reading: None.
VI.A. Resolutions: A resolution was read, in full, by the
Clerk which would authorize the Village Manager to enter into an
agreement with Stroyne Brothers South, Inc., for maintenance and
collection of the Village's parking meters. Mrs. Miller
recommended approval of this resolution, noting that parking
meter revenues had increased since Stroyne was employed last
year. Mr. Blank objected to employment of an outside service,
adding that prior to Mayor Sherman's tenure, this function was
performed in-house by the public works department. After some
further discussion, a motion was offered by Mrs. Stern and
seconded by Mr. Taplin to defer action on this resolution until
input could be received from Bob Wheldon (Public Works
Superintendent). The motion carried unanimously (5-0).
VI.B. Resolutions: A resolution was then read, in full, by
the Clerk which would authorize the Village Manager to enter into
an agreement with Royal Services, Inc., for janitorial services
for the Village Hall and Public Works Facility. Mrs. Miller
recommended approval of this resolution, which would provide for
a second year of service with Royal, in accordance with the terms
of Bid 87-1 and at the same rate as last year. She recommended
rejection of their request to offset an increase in minimum wage
with an increase in their charges. Mr. Blank recommended
rejection of this resolution, noting that this service too, had
performed in-house prior to the last year. Mrs. Miller pointed
out that a single employee had been unable to perform many of the
tasks which are now included in our contract (i.e. carpet
cleaning, window cleaning, etc.). There was some question as to
the salary of the former janitorial employee and this question
was tabled until an answer was obtained (i.e. following adoption
of Resolution No. 345). Mr. Kelly verified that the janitorial
employee had been paid $15,258 annually plus benefits. A motion
was offered by Mr. Taplin and seconded by Mr. Boggess that the
resolution be adopted. The motion carried, 4-1 with Mr. Blank
casting the "nay" vote.
RESOLUTION NO. 346
RESOLUTION OF BAL HARBOUR VILLAGE AUTHORIZING
THE VILLAGE MANAGER TO ENTER INTO AN
AGREEMENT WITH ROYAL SERVICES INC., FOR
JANITORIAL SERVICES FOR VILLAGE HALL AND THE
PUBLIC WORKS FACILITY; PROVIDING FOR AN
EFFECTIVE DATE.
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VI.C. Resolutions: A resolution was read, in full, by the
Clerk which would authorize the Village Manager to enter into an
Interlocal agreement with the Greater Miami Convention and
Visitors Bureau. Mayor Olsen explained that this contract
provides for membership in the GMCVB by the Village at a
contribution rate to be established annually. A motion was
offered by Mr. Boggess and seconded by Mr. Blank to approve this
resolution. The motion carried unanimously (5-0).
RESOLUTION NO. 345
RESOLUTION OF BAL HARBOUR VILLAGE AUTHORIZING
THE VILLAGE MANAGER TO ENTER INTO AN
INTERLOCAL AGREEMENT WITH THE GREATER MIAMI
CONVENTION AND VISITORS BUREAU FOR A ONE YEAR
PERIOD; PROVIDING FOR AN EFFECTIVE DATE.
VII.A.1. Reports and Recommendations: Mayor Olsen reported
that the $200,000 contribution from Sun Bank, for the mini -park,
had been deposited in the Village account, subject to the terms
of the plat/transfer.
VII.A.2: Mayor Olsen appointed a Committee to accomplish
the annual review of the Village Manager. Mrs. Stern will chair
the committee, and Mr. Frank Crippen and Mr. Sidney Feldman will
serve with her. The will report back at the March Council
meeting.
VII.B.1: Mr. Helfman reported that the certificate of
dismissal relative to the Sea View litigation had been filed.
VII.B.2: Mr. Helfman reported that the time period for
completion of the legal advertising relative to the Sun Plat had
elapsed without the Bank accomplishing the required advertising.
Consequently, it will be necessary for the Village to readvertise
and readopt the Resolution. The Village Attorney is recommending
that the Village proceed with this action, but that the Bank bear
all associated costs. Mayor Olsen requested that Mrs. Miller
correspond with the Bank, advising them of this arrangement. Mr.
Bob Maute, 9800 Collins Avenue, called on the Village to abandon
the deal.
VII.C.1.: The Village Manager informed the Council that she
is proceeding with preparation of the bid documents for the
landscape projects along 96th Street and Bal Bay Drive.
VII.C.2.: Mr. Kelly reported on the rate structure for the
sewer system. Per the Council's direction he had reviewed the
possibility of switching to a system which would allocate sewer
charges according to water consumption. In most cases, the costs
would remain the same, however, approximately a 10% increase in
costs would occur along the ocean front. Some residents would
need to re -meter, in order to ensure that they are not charged
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sewer fees on water used for lawn sprinkling. Mr. Kelly
suggested that this could be accomplished for the cost of the
meter (approximately $110) with the Village absorbing the labor
costs. After further discussion, the Mayor directed the attorney
to draft the required ordinances to accomplish this change in
rate structure. Additionally, residents will be notified of the
change and offered the opportunity to re -meter, Mayor Olsen
suggested the newsletter be used to accomplish this. Mr. Bob
Maute, 9800 Collins Avenue, noted that this will not be a simple
matter. Costs associated with re -metering may be substantial.
VII.C.3.: Mr. Bob Hale was present, formerly of Harte
Hanks, representing Rifkin and Associates, the new owners of the
cable system. Mr. Hale advised that Rifkin is a larger
organization and should be able to provide the Village with
better service. Other Florida areas served by Rifkin include:
West Boca, Jacksonville Beach, and Clay County. Mrs. Evelyn
Gilbert, 120 Harbour Way, noted that despite numerous complaints,
the cable in her yard had not been buried. Mr. Desharnais
advised of uncovered cable in other areas as well. Mr. Hale
agreed to resolve these problems. Mayor Olsen, noting the
problems he has encountered with Harte Hanks, expressed hope that
the situation would improve. Mr. Hale will provide the
information required by the Code and the Council will act on the
change in ownership at their March meeting.
VIII. Other Business: Mrs. Mary Turner, President of the
Whitehall Condominium Association, 20-30 Park Drive, complained
of a foul-smelling delivery vehicle which awakens her daily at
4:00 a.m. Mrs. Turner said that she had contacted the Wall
Street Journal, for whom the driver is employed, the security
gate and the police to no avail. Mayor Olsen requested Mrs.
Miller look into the matter.
Mrs. Miller reported that she had sought bids for the work
required to complete the comprehensive plan. The only bidder was
Ludovici and Orange, the Village's engineering firm, at a cost of
$14,400. This will exceed the amount of the grant received from
the Department of Community Affairs, to complete this project, by
approximately $2,500. As the Comprehensive Plan is due in July,
the Village has little alternative but to proceed. A motion to
proceed was offered by Mr. Blank and seconded by Mr. Boggess.
The motion carried unanimously (5-0). Mayor Olsen requested that
Mrs. Miller contact Ludovici and Orange and suggest that, in view
of the amount of work they do for the Village, we "split the
difference".
Mrs. Miller explained that the Beautification Committee is
requesting some direction from the Council as to their purpose
and structure. Mrs. Evelyn Gilbert, a member of the Committee,
explained that the Committee had been actively involved in
previous beautification efforts but had no input in the plans
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suggested for Bal Bay Drive and for 96th Street. The Committee
is anxious to provide their assistance to the Council. Mr.
Taplin noted that meetings and minutes of Council meetings are
public and that the Committee should utilize these resources. As
for their structure, Mayor Olsen suggested the Committee draw up
recommendations and submit them to the Council.
In response to an inquiry by Mr. Taplin, Mr. Desharnais
reported that the smoke detector system installations are
proceeding. He indicated that all of the buildings should be in
compliance by the end of March.
Mr. Desharnais reported that, as of the meeting, only
foundation permits had been pulled by Bal Harbour Park.
Mr. Taplin suggested the Council may wish to consider an
ordinance which would prohibit landscaping over 3 ft. in height
in the side setback areas.
IX. Adjourn: As there was no further business to come
before the Council, a motion to adjourn was offered by Mrs. Stern
and seconded by Mr. Boggess. The meeting adjourned at 11:10 a.m.
ATTEST:
theo
Clerk
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