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1:,:,,4 f _ hr+..5, _.i;en.�, _%iii, _ 4; i'7 i 41in PM cy OFn,' RR TERM: 001 10;__nJz"• CITY OF TYBEE ISLAND BUILDING PERMIT DATE ISSUED: 04-30-2013 PERMIT#: 130272 WORK DESCRIPTION TENTS/COASTAL EMP CYCLING FEST WORK LOCATION STRAND OWNER NAME COASTAL EMPIRE CYCLING FEST ADDRESS SWAGGER,LLC CITY,ST,ZIP WINTERVILLE GA 30683 PHONE NUMBER CONTRACTOR NAME COASTAL EMPIRE CYCLING FEST ADDRESS SWAGGER,LLC CITY STATE ZIP WINTERVILLE GA 30683 FLOOD ZONE BUILDING VALUATION SQUARE FOOTAGE OCCUPANCY TYPE P TOTAL FEES CHARGED $ 100.00 PROPERTY IDENTIFICATION# PROJECT VALUATION $500.00 TOTAL BALANCE DUE: $ 100.00 It is understood that if this permit is granted the builder will at all times comply with the zoning,subdivision,flood control,building,fire,soil and sedimentation,wetlands,marshlands protection and shore protection ordinances and codes whether local,state or federal,including all environmental laws and regulations when applicable,subsequent owners should be informed that any alterations to the property must be approved by the issuance of another building permit. Permit holder agrees to hold the City of Tybee Island harmless on any construction covered by this permit. This permit must be posted in a conspicuous location in the front of building and protected from the weather. If this permit is not posted work will be stopped. The building contractor will replace curb paving and gutter broken during construction. This permit will be voided unless work has begun within six months of the date of issuance. Signature of Building Inspector or Authorized Agent: // 4/ 1&: /31T.41---1/— P.0.Box 2749-403 Butler Avenue,Tybee Island,Georgia 31328 (912)786-4573-FAX(912)786-9539 www.cityoftybee.org f5- iszi CITY OF TYBEE ISLAND j`/ ,t1 TENT/CANOPY APPROVAL/REQUIREMENTS ', '4 Telephone: (912)472-5030 • Fax: (912)786-9539 Event: Coastal Empire Cycling Fest Date(s) of Event: April 30, 2013 Location of Tent: Strand between Izlar and Silver Contact Person: Anne Bolyea Phone: 828-265-7591 Number of Tents: 1 Size: 20 x 20 (Plus 3 — 10' x 10' tents) Number of Stages: 1 Size: 10 x 14 Date Erected: 04/30/2013 Date Down: 04/30/2013 DNR Permit required: Yes Received On Received on 04/22/2013 Tent Provider: Swagger LLC Tent Erected by: Swagger, LLC Address: 802 Hargrove Lake Road, Winterville, GA 30683 License number: Emergency phone number: 706-207-4607 Wind resistance: 45 MPH On-site tent expert: Gene Dixon Emergency phone number: 706-207-4607 Flame retardant certificate- Date of last treatment, name of chemical used in treatment, name of firm or individual treating fabric and testing agency and standard use. Labeling and/or other certification may be acceptable to the fire code official. Received on 04/22/2013 Site plan—Received on 04/22/2013 Emergency access • No parked vehicles permitted within twenty(20)feet of tent. • For tents that have more than one exit,there shall be an unobstructed fire break passageway of not less than twelve (12)feet in width and free from guy ropes or other obstructions shall be maintained on all sides of tent. Comprehensive general liability- Hosting organization, permit holder, or host establishment Received on 04/22/2013 Liability insurance-Tent provider- Received on 04/29/2013 Hold Harmless Agreement- Hosting organization, permit holder, or host establishment Received on 04/24/2013 Per Provider and provider's engineer,tent will be secured by eight (8) 55-gallon drums or a combination of 55- gallon drums and sandbags. Exits: • Each exit must be marked and have emergency lights. • Each exit must remain open and shall not be obstructed. Required number of approved fire extinguishers: 1- 3A4OBC with current inspection tag. Fire extinguishers must be visible and readily available for use within 75 feet of travel distance. Tables allowed: Yes How many tables: 6 Seats allowed: 24 _ Protective mats- Protective mats or other approved means shall be placed over electrical cables on walkways. Wiring and Lighting-All wiring and lighting shall be free from damage.All electrical connections, switches,and fuses shall be in approved enclosures and secured in place to prevent a tripping or safety hazard. Ramp and secure all electrical cables and/or electrical wiring. Generators-3 • Shall be located on a level area and secured in place. • Generators shall be arranged and isolated from the occupants/general public in a safe manner. • The exhaust shall be directed away from combustible material(s), people, and/or animals. • Generator fuel shall be stored in an approved container and located at a safe distance from the generator. • Generators shall be at least 20 feet from any structure or canopy and not accessible to the public. Flammable or combustible liquids must be located outside of structure. Note: Storage, use, or handling of flammable liquids or gases shall be prohibited at the site unless specifically approved and inspected by the Fire Marshal. • LP gas tank must be secured in place to prevent tipping with a minimum three foot clearance around tank. • Any LP tank larger than 20 lbs. shall be ten (10)feet from tent and have the proper size gas line secured. • Metal trash can with lid required. • Fire extinguisher readily available. No smoking permitted within the tent. Approved "No Smoking" signs posted. Trash and Debris: Keep ground area and thirty(30)foot perimeter clear of trash and debris. No hay, straw, shavings, or similar materials shall be permitted to be used within any structure used as assembly occupancy. Emergency Plan-Tybee Island Police and Fire Departments will be briefed by Event Organizer on Emergency Plan. Crowd Control Managers: Eight (8) staff and volunteers along with Gene Dixon and Anne Bolyea High Winds: Per Gene Dixon,tents will not be erected if high winds are prevalent. Comments: 0 . City Official Signature (:)+ Approval Date 04/30/2013 City Official Printed Name: Dianne Otto 4>> CITY OF TYBEE ISLAND BUILDING PERMIT DATE ISSUED: 04-30-2013 PERMIT#: 130272 WORK DESCRIPTION TENTS/COASTAL EMP CYCLING FEST WORK LOCATION STRAND OWNER NAME COASTAL EMPIRE CYCLING FEST ADDRESS SWAGGER,LLC CITY,ST,ZIP WINTERVILLE GA 30683 PHONE NUMBER CONTRACTOR NAME COASTAL EMPIRE CYCLING FEST ADDRESS SWAGGER,LLC CITY STATE ZIP WINTERVILLE GA 30683 FLOOD ZONE BUILDING VALUATION SQUARE FOOTAGE OCCUPANCY TYPE P TOTAL FEES CHARGED $ 100.00 PROPERTY IDENTIFICATION# PROJECT VALUATION $500.00 TOTAL BALANCE DUE: $100.00 It is understood that if this permit is granted the builder will at all times comply with the zoning,subdivision,flood control,building,fire,soil and sedimentation,wetlands,marshlands protection and shore protection ordinances and codes whether local,state or federal,including all environmental laws and regulations when applicable,subsequent owners should be informed that any alterations to the property must be approved by the issuance of another building permit. Permit holder agrees to hold the City of Tybee Island harmless on any construction covered by this permit. This permit must be posted in a conspicuous location in the front of building and protected from the weather. If this permit is not posted work will be stopped. The building contractor will replace curb paving and gutter broken during construction. This permit will be voided unless work has begun within six months of the date of issuance. Signature of Building Inspector or Authorized Agent: ifygzaJ i P.0.Box 2749-403 Butler Avenue,Tybee Island,Georgia 31328 (912)786-4573-FAX(912)786-9539 www.cityoftybee.org is , CITY OF TYBEE ISLAND TENT/CANOPY APPROVAL/REQUIREMENTS Telephone: (912)472-5030 • Fax: (912)786-9539 Event: Coastal Empire Cycling Fest Date(s) of Event: April 30, 2013 Location of Tent: Strand between Izlar and Silver Contact Person: Anne Bolyea Phone: 828-265-7591 Number of Tents: 1 Size: 20 x 20 (Plus 3— 10' x 10' tents) Number of Stages: 1 Size: 10 x 14 Date Erected: 04/30/2013 Date Down: 04/30/2013 DNR Permit required: Yes Received On Received on 04/22/2013 Tent Provider: Swagger LLC Tent Erected by: Swagger, LLC Address: 802 Hargrove Lake Road,Winterville, GA 30683 License number: Emergency phone number: 706-207-4607 Wind resistance: 45 MPH On-site tent expert: Gene Dixon Emergency phone number: 706-207-4607 Flame retardant certificate- Date of last treatment, name of chemical used in treatment, name of firm or individual treating fabric and testing agency and standard use. Labeling and/or other certification may be acceptable to the fire code official. Received on 04/22/2013 Site plan—Received on 04/22/2013 Emergency access • No parked vehicles permitted within twenty(20)feet of tent. • For tents that have more than one exit,there shall be an unobstructed fire break passageway of not less than twelve (12)feet in width and free from guy ropes or other obstructions shall be maintained on all sides of tent. Comprehensive general liability- Hosting organization, permit holder, or host establishment Received on 04/22/2013 Liability insurance-Tent provider- Received on 04/29/2013 Hold Harmless Agreement- Hosting organization, permit holder,or host establishment Received on 04/24/2013 Per Provider and provider's engineer,tent will be secured by eight(8) 55-gallon drums or a combination of 55- gallon drums and sandbags. Exits: • Each exit must be marked and have emergency lights. • Each exit must remain open and shall not be obstructed. Required number of approved fire extinguishers: 1- 3A4OBC with current inspection tag. Fire extinguishers must be visible and readily available for use within 75 feet of travel distance. Tables allowed: Yes How many tables: 6 Seats allowed: 24 Protective mats- Protective mats or other approved means shall be placed over electrical cables on walkways. Wiring and Lighting-All wiring and lighting shall be free from damage.All electrical connections, switches,and fuses shall be in approved enclosures and secured in place to prevent a tripping or safety hazard. Ramp and secure all electrical cables and/or electrical wiring. Generators-3 • Shall be located on a level area and secured in place. • Generators shall be arranged and isolated from the occupants/general public in a safe manner. • The exhaust shall be directed away from combustible material(s), people, and/or animals. • Generator fuel shall be stored in an approved container and located at a safe distance from the generator. • Generators shall be at least 20 feet from any structure or canopy and not accessible to the public. Flammable or combustible liquids must be located outside of structure. Note: Storage, use, or handling of flammable liquids or gases shall be prohibited at the site unless specifically approved and inspected by the Fire Marshal. • LP gas tank must be secured in place to prevent tipping with a minimum three foot clearance around tank. • Any LP tank larger than 20 lbs. shall be ten (10)feet from tent and have the proper size gas line secured. • Metal trash can with lid required. • Fire extinguisher readily available. No smoking permitted within the tent. Approved "No Smoking" signs posted. Trash and Debris: Keep ground area and thirty(30)foot perimeter clear of trash and debris. No hay, straw, shavings,or similar materials shall be permitted to be used within any structure used as assembly occupancy. Emergency Plan-Tybee Island Police and Fire Departments will be briefed by Event Organizer on Emergency Plan. Crowd Control Managers: Eight(8)staff and volunteers along with Gene Dixon and Anne Bolyea High Winds: Per Gene Dixon,tents will not be erected if high winds are prevalent. Comments: City Official Signature 0 Approval Date 04/30/2013 City Official Printed Name: Dianne Otto -.1 Co&- qj 0,1th psi CITY OF TYBEE ISLAND TENT/CANOPY PERMIT APPLICATION 14/,./ Telephone: (912) 472-5030 • Fax: (912) 786-9539 Applicant's Name:Anne Bolyea/Ambucs Applicant's Telephone:828-265-7591 Applicant's Address: 305 East 46th Street Savannah GA 31405 Date(s) of Event: 04/30/2013 Type of Event: Bicycle Race and associated festivities Number of Announcers Stage: 1 Size_10_ x14 ' Number of Exits_1_per tent Number of Tents/Canopies: _1_ Size 20 'x20 Number of Exits_4_per tent Number of Tents/Canopies: Size ' x Number of Exits per tent Number of Tents/Canopies: Size ' x Number of Exits per tent Name and address of Tent Provider Swagger LLC-802 Hargrove Lake Road Winterville, GA- 30683 Tent Site Location(s) On Strand between Izlar and Silver(map attached) Date Erected 04/30/2013 Date Down: 04/30/2013 Will electrical power be provided? Yes_x No Will cooking be done inside the tent(s)? Yes No_x_ I have received and read a op of the Tybee Island Tent and Canopy Policy. Applicant Signature fir _ G C. Date -7 9 Y /3 Applicant Printed Name J';7JL it)/6//- 170/V ed Approvals: Signature Date Planning&Zoning Manager Building Official City Manager Attachments to Permit Application ✓ Site Plan ✓ A letter by the Tent Contractor(stating size(s)of the ✓ Provide a seating/table arrangement floor plan tent/canopy,date(s)of event,date to be installed and ✓ Certificate of Liability insurance removed,and that the tent/canopy will be dismantled if the ✓ Tent provider's Liability insurance wind speed exceeds the tent capacity.) ✓ Emergency Plan ✓ Wind resistance data to be provided by tent manufacturer or ✓ Hold Harmless Agreement engineer ✓ Flame Retardant Certificate ✓ Name,address, phone number,license number,emergency ✓ Information on staking method to be used phone number of tent contractor i -" r J T�yg °'�Y� �s gam._,,,,,,i4si *'¢y4�i'+ /k ,s,F: ii: : lArk,,,Iii !V ,, . "�v„ �d',f �i�s -4 a....'4Cr"„ 4'e' ").i; C?" •,.t '•+t'''''''tt ''''''' I **:•,:':■ t' 0.14#' • the Beactt'�.a aa �t 1 *Zr ye N, kr 0. *Y{ :! 1»tg*. tt J tet t , a `9 • **,01t-or f?..--,,,,_,f , 'a a' li A L.,.. ,I, ' STATE OF GEORGIA ) HOLD HARMLESS/ INDEMNIFICATION AGREEMENT COUNTY OF CHATHAM ) THIS AGREEMENT is made the 24th day of April, 2013, by Swagger LLC (hereinafter referred to as "Owner") WITN ESSETH Owner hereby agrees to protect, defend, indemnify and hold harmless the City of Tybee Island, Georgia (a political subdivision of the State of Georgia), its Mayor and Council, officers, agents, and employees (hereinafter referred to as "City") from and against any and all liability, damages, claims, suits, liens, and judgments of whatever nature, including any claims for contribution and/or indemnification for injuries to any person or persons, or damage to the property or other rights of any person or persons, caused in any manner pertaining to the location of privately constructed or any other privately owned structures and plants, which protrudes into the right-a-way of any City street. The undersigned further recognizes and agrees that this license does not confer upon the undersigned any rights, title, estate, or interest in said licensed premises; nor does this license agreement confer upon the undersigned a license coupled with an interest or easement. This license merely gives the undersigned a revocable privilege, it being expressly understood and agreed that, regardless of any improvements or investments made, expense and harm incurred or encountered by the undersigned, this agreement shall be subject to revocation, cancellation or termination, this license shall be null and void. IN WITNESS THEREOF, Owner has hereunto set its hand and affixed its seal on the day and year first above written. / Owner 802 Hargrove Lake Road Address titness ��GENORGIA COASTAL RESOURCES DIVISION MARK WILLIAMS A.G.'SPUD WOODWARD COMMISSIONER DIRECTOR APR 1 7 2013 AMBUCS Savannah c/o Gene Dixon The Athens Twilight PO Box 80037 Athens, GA 30608 Re: Letter of Permission (LOP),Tybee Speed Week Event,The Strand,Tybee Island, Chatham County,Georgia Dear Mr. Dixon: This letter is in response to your request,dated April 16,2013,to host the 2013 Tybee Speed Week Event,on public roads in the general vicinity of Strand, 18`h Street,Butler Avenue and Tybrissa. This one day bicycle race is sponsored by AMBUCS Savannah and is scheduled to take place April 30, 2013. Your proposed site plan for the 2013 Tybee Speed Week Event includes a Start/Finish Line constructed over The Strand,just north of Silver Avenue. Additionally,you propose to construct a temporary 10' x 14' stage and install three 10'x10' tents in the vicinity of the Start/Finish Line. The attached site plan also illustrates the installation of temporary fencing not more than 48"in height along both sides of The Strand. Six(6)directional light towers are planned for use during the event. Two of the light towers will be located on the Strand facing landward and they will be illuminated from approximately 7:30-9:30 PM.The entire event will be set-up landward of the sand dunes. Set-up will begin at 12 PM on April 30. Set removal will begin after completion of the race and be completed no later 11 PM,April 30. This proposal does not include the use of any motor vehicles on the beach. The Department authorizes the proposed one day event as outlined in the attached site plan. No heavy equipment is authorized in connection with this project. The entire set up must be located landward of the dunes. All man-made debris (trash)must be removed from the State's Jurisdictional Area and disposed of properly. This Letter of Permission is not meant to exempt the above referenced activity from future environmental laws and is always subject to the use and enjoyment of the waterways by the public.No construction materials or debris may be placed, disposed of, or stored in jurisdictional areas. The Department will inspect the States' Shore jurisdictional area to assure that the area is maintained in its natural topographic and vegetative state. Any incidental impacts to the beach, dunes or dune vegetation must be restored to pre-project vegetated and topographic conditions. ONE CONSERVATION WAY I BRUNSWICK, GEORGIA 31520-8686 912.264.7218 FAX 912.262.3143 I WWW.COASTALGADNR.ORC Tybee Speed Week LOP Page 2 of 2 APR 1 7 2013 This project must comply with all other Federal,State, and local statutes,ordinances and regulations. If you have any further questions or concerns in regards to this or any other projects please feel free to contact Deb Barreiro at(912)266.3695 Sincerely, Brad Gane Chief Ecological Services Section Enclosures: 2013 Tybee Speed Week Site Plan cc: Chantel Morton City of Tybee Special Events Coordinator P.O. Box 2749 Tybee Island, GA 31328 File#82108.1011AM SpeedWeek2013 4/18113 T)bee Course Speed Week 2013-Google Maps Go gle I GetGoogle Maps on your phone 9 Ted the word`GMIAPS`to466453 - v«.acrrttt.mr p Fiurn.I cl Jcl nson C m 4r Inn Tybee Wand `c Q Stwohntttt cc■° A A Q fiT 61 ty6RSa 31 �� c' v Fat Tim. Spar ey'a. Bites 8 Tynttso At kn Benr1-,dB if..., 1 the Peach 4cCIead Sr 6 Sr Sandy's 8 re* andant+c�t•Q p hea tstatid ti'e the Shot pit ne l°" �Im7 a 77 Science Gent a n 1 1. I I I I iet Munk Inn '1 s jr—'4,1-micie ® T kyt; Inlet 6n iN Stk}%-1 AVe, Cot I STAN/r‘�1 L �+i* r+ Benchwew Bed a JJJ�± ,` A Btenideet t`"' I 't N 'f -'1 Vve, tit1 ,^fix 7,sl .-Riml.:. --31-tar-trx, \dx tie) ,p- /es Ts r.. 4 UN to b Chu Ter+'ace t 0 1t sloe'.oi- 'T .9cW J4 18"5r * /7„,pi a, a Pei?can - � � PO:nt 4 P it ii y a' 78th Ter�c e I S 7814 pr Rim r8rh Orr e 18th SI I IL 1192013 Boogie; Tybee Course Speed Week 2013 Course A-Butler Street, Strand Ave, 16th Street,and 18th Street Public•7 WOW s (rated on Feb 1 By Results•Updated Mar 27 Course A 3490 Feet pPolice Location Mips:lfitepa.g cog le. ?msl&207152710080713186647. rrea=061e=UTFBNI=31.990811,-80.848775&spn=0.003885,0.000.5... 1J3 d\ CITY OF TYBEE ISLAND K TENT/CANOPY APPROVAL/REQUIREMENTS j Telephone: (912)472-5030 • Fax: (912)786-9539 Event: Coastal Empire Cycling Fest Date(s) of Event: April 30, 2013 Location of Tent: Strand between Izlar and Silver Contact Person: Anne Bolyea Phone: 828-265-7591 Number of Tents: 2 Size: 10 x 14 and 20 x 20 Date Erected: 04/30/2013 Date Down: 04/30/2013 DNR Permit required: Y1 5 Received On Tent Provider: Swagger LLC Tent Erected by: Swagger, LLC Address: 802 Hargrove Lake Road,Winterville,GA 30683 License number: Emergency phone number: 706-207-4607 Wind resistance: 45 MPH On-site tent expert: Gene Dixon Emergency phone number: 706-207-4607 Flame retardant certificate-Date of last treatment,name of chemical used in treatment, name of firm or individual treating fabric and testing agency and standard use. Labeling and/or other certification may be acceptable to the fire code official. 6 Site plan—See Tent and Canopy Policy for specifics Emergency access • No parked vehicles permitted within twenty(20)feet of tent. • For tents that have more than one exit,there shall be an unobstructed fire break passageway of not less than twelve (12)feet in width and free from guy ropes or other obstructions shall be maintained on all sides of tent. • For every 50 feet of side-by-side tents, provide a minimum 5 foot wide emergency access walkway. Comprehensive general liability- Hosting organization, permit holder,or host establishment Liability insurance-Tent provider Hold Harmless Agreement-Hosting organization, permit holder,or host establishment Per Provider and provider's engineer,tent will be secured by ground by4-55 Gallon Drums . If using concrete blocks,tent will be secured to ground with 1-55 Gallon Drums will be provided at each staking station. Maximum Occupant load: Exits: • Each exit must be marked and have emergency lights. • Each exit must remain open and shall not be obstructed. Proper aisle width: Required number of approved fire extinguishers: . 3A4OBC with current inspection tag. Fire extinguishers must be visible and readily available for use within 75 feet of travel distance. Tables allowed: 6 How many tables: 6 Seats allowed: 24 Electrical-Only a state licensed electrical contractor may apply for this permit and request the inspections 4ele_ 04:;(6/) plegl/67-4A_ 2012/MAY/29/TUE 10:20 P. 001 FACSIMCLE COVER SKEET 01 I 19444ftlail, 501 East Liberty Street ' Savannah, Georgia 31401 912-234-8808 • fax 91.7-1)34-0006 TO: s e-" . DAi Ei o FROM:FAX TO #: 7 ( -9639 Cover Sheet Plus: • / .Page (s) a9 i" �/ 5' .x ca 61-41i�e�) 7 coo PLEASE PROOF READ CAREFULLY THEN SIGN AND FAX BACK! 1 iQ JOB, WELL BE PROCESSED IF NOT SIGIED AND FAXED BACK!!! 0 CHANGES MARKED FINAL PROOF REQUIRED CUSTOMER SIGNATURE: which MUST be completed before the event is opened to the public. Not Electrical Permit-Required for any electrical installations or wiring including, but not limited to,any lighting App and power supply to the general area,electric motors and/or lights or any electrical installations relating to stages,stands,general lighting,emergency lighting, exit signs,concession stands or tents. Protective mats-Protective mats or other approved means shall be placed over electrical cables on walkways. Wiring and Lighting-All wiring and lighting shall be free from damage.All electrical connections,switches,and fuses shall be in approved enclosures and secured in place to prevent a tripping or safety hazard. Ramp and secure all electrical cables and/or electrical wiring. Pathway illumination-Shall be provided in compliance with the provisions of the IBC and IFC and subject to the field approval of the Fire Marshal. Generators • Shall be located on a level area and secured in place. • Generators shall be arranged and isolated from the occupants/general public in a safe manner. • The exhaust shall be directed away from combustible material(s), people,and/or animals. • Generator fuel shall be stored in an approved container and located at a safe distance from the generator. • Generators shall be at least 20 feet from any structure or canopy and not accessible to the public. Cooking allowed: No Flammable or combustible liquids mint be located outside of structure. Note: Storage, use, or handling of flammable liquids or gases shall be prohibited at the site unless specifically approved and inspected by the Fire Marshal. • LP gas tank must be secured in place to prevent tipping with a minimum three foot clearance around tank. • Any LP tank larger than 20 lbs.shall be ten(10)feet from tent and have the proper size gas line secured. • Metal trash can with lid required. • Fire extinguisher readily available. No smoking permitted within the tent. Approved"No Smoking"signs posted. Trash and Debris: Keep ground area and thirty(30)foot perimeter clear of trash and debris. No hay,straw, shavings,or similar materials shall be permitted to be used within any structure used as assembly occupancy. Power Sources-Provide3 Generatorspower sources with being for emergency use. Emergency Plan-Tybee Island Police and Fire Departments will be briefed by Event Organizer on Emergency Plan. Crowd Control Managers: 8-Staff and Volunteers-Gene Dixon and Anne Bolyea High Winds: Tents will not be erected if high winds are prevalent-Gene Dixon Comments: City Official Signature Approval Date City Official Printed Name: " / . . - , , - ' ' ' ' ' ' ' ' ' ' ' - ' - , , , j 6 ' , ' f i l l f r " , , , i i i i i r , 7 " / l j . - - - f i t r " ` ` , , - t � R e r r g / / / I f I J I r r _ _ r a 1 " ` _ f . �� / r 1 , , Q r - - ` 7 - _ _ - ��a r 9 r r f i r ; J . : , 1 z z , - _ _ _ _ _ I 0 - A r e 6 . ? - - - - . , t i i v . c , ~ ` . , . . c , c . , . , , I " 1 . : . . . . . ) " t h , / S i f i i i i i i i - - - t ? _ _ _ _ " " " �� ; , . . . . _ . _ 1 i / t " r . . 1 " - - - - - _ _ _ _ . . . . ; / . . . , , , . A�°� CERTIFICATE OF LIABILITY INSURANCE Page 1 of 2 04/18/2p 3' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to i the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME. _ Willis of Texas, Inc. PHONE 877-945-7378 FAx 888 467-2378 c/o 26 Century Blvd. (A/C No_EXTJ (A/C No) P.O. Box 305191 E-MAIL ADDRESS certificates@willis.com Nashville, TN 37230-5191 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Federal Insurance Company 20281-001 INSURED USA Cycling, Inc. INSURER B: 210 USA Cycling Point INSURER C: Colorado Springs, CO 80919 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:19749303 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L SUB( POLICY EFF POLICY EXP I TR TYPE OF INSURANCE IN RILIm/D, POLICY NUMBER (M6lMLIPLYYY) (MAY.DI Yrn) LIMITS A GENERAL LIABILITY Y 179960314 12/31/201212/31/2013 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES(Eaoccurence) $ 1,000,000 CLAIMS-MADE }( OCCUR MED EXP(Any one person) $ PERSONAL&ADVINJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OPAGG $ 1,000,000 POLICY FRS X LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL AUTOS OWNED SCHEDULED BODILY INJURY(Per accident) $ HIRED AUTOS NON-OWNED PROPERTY DAMAGE AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY IMITS _ FR ANY PROPRIETOR/PARTNER/EXECUTIVE pj N/A EL EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? -- IMandatory in NH) E.L DISEASE-EA EMPLOYEE $ f yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach Acord 101,Additonal Remarks Schedule,if more space is required) Endorsement 80-02-2306: Additional Insured : As required by written contract, Certificate Holders are named as Additional Insureds for USA Cycling sanctioned/permitted events. Endorsement 80-02-9301: Event Organizer and/or Promoters are Named Insureds. It shall be a condition of coverage that all organizers/promoters for whom coverage is afforded under this policy execute a USAC event permit application and coverage will be afforded only for the specific event and dates on the permit. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE City of Tybee 403 Butler Avenue / Tybee Island, GA 31328 Co11:4071804 Tp1:1570211 Cert: 9749 03 ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD 4116/13 Tybee Course Speed Week 2013-Google 1 Go . ?lie Get Google Maps on your phone Tort the word%MAW to 466453 g" ia• 43 e, t, c- st 'f ,o St ,5 .-.., •-..1 11r,- - T.t,:, .■At Si dr 1 c•,. 1 i • L.4 b ieps OCCie0d t , "St 444 114`,,i. y' II ;rio if „.. .1-.1,n0 • va. . ........„,„....,,, Z-7.' 0 .. .z ,...,, r,d Ap iriff 4...Atlantis Inn Z' Ittli; kill! 11.1,1"11 IN s; A 10 !el ve SA413//rusi t€NN Lit4rci, i ,,,..-,,,t.v,...,,, .1,1a:11.ta..',--, jr - .-2.1-14,r,E,,. 603,FA N e 0 ii) 0,4e. ".a. ft..irt,r4Vco(I ' frArin ., 1r .....Fet4(Ara 6 1.014 iv gi ts Ch race b OT h iS toe-orr ilike-SiVAM> 7 pi r,i'"4, 1,6 v,,,,..... •_ , Pont o cd) tp. I,. ct, /80 ""ve , 1.916 st C2013 Google- Tybee Course Speed Week 2013 Course A-Butler Street, Strand Me, 16th Street, and 18th Street Public-7 views Created on Feb 1 •By Results•Updated Mar 27 Course A 3490 Feet Police Location htlps://maps.google.cornimaps/ms?msld=207152710360713186647.0004(14a88d2de652642ff&msa=0&ie=UTF8&11=31.990611,-80.848775&spn=0.003885,0.0035... 113 A °RO® CERTIFICATE OF LIABILITY INSURANCE 4/29/201rc3) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Dawn Whitehead NAME: Chastain & Associates Ins (A/CNN Extl: (706)543-2575 FAX No):(706)543-4847 272 W. Hancock Avenue E-MAIL dawn@chastain-assoc.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Athens GA 30601 INSURERA:CSU Producer Resources INSURED INSURER B AutoOwners 18988 Swagger, LLC INSURER C ARWC PO Box 80037 INSURERD: INSURER E: Athens GA 30608-0037 INSURERF: COVERAGES CERTIFICATE NUMBER:CL1341913591 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR, INSR.WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED 100,000 PREMISES(Ea occurrence) $ A CLAIMS-MADE X OCCUR CSU0034528 1/25/2013 1/25/2014 MEDEXP(Anyoneperson) $ EXCLUDED PERSONAL&ADVINJURY $ 1,000,000 GENERAL AGGREGATE _ $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 I POLICY jECT LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) _$ 1,000,000 B X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED 4771287800 3/5/2013 3/5/2014 BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ C WORKERS WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 100,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) PENDING 4/20/2013 4/20/2014 E.L.DISEASE-EA EMPLOYEE $ 100,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Tybee ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Trey Thompson/DAWN "Z----) ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025(7mnnc)n1 The A(`fRn nama anrf Innn arc rcnicfcrcrf mark of A(:(1Rr1 GEORGIA DEPARTMENT OF NATURAL RESOURCES COASTAL RESOURCES DIVISION MARK WILLIAMS A .'SPUD'WOODWARD COMMISSIONER DIRECTOR P PIR 112EiEE AMBUCS Savannah c/o Gene Dixon The Athens Twilight PO Box 80037 Athens, GA 30608 Re: Letter of Permission (LOP), Tybee Speed Week Event, The Strand, Tybee Island, Chatham County, Georgia Dear Mr. Dixon: This letter is in response to your request, dated April 16, 2013, to host the 2013 Tybee Speed Week Event, on public roads in the general vicinity of Strand, 18th Street, Butler Avenue and Tybrissa. This one day bicycle race is sponsored by AMBUCS Savannah and is scheduled to take place April 30, 2013. Your proposed site plan for the 2013 Tybee Speed Week Event includes a Start/Finish Line constructed over The Strand,just north of Silver Avenue. Additionally, you propose to construct a temporary 10' x 14' stage and install three 10'x10' tents in the vicinity of the Start/Finish Line. The attached site plan also illustrates the installation of temporary fencing not more than 48" in height along both sides of The Strand. Six (6) directional light towers are planned for use during the event. Two of the light towers will be located on the Strand facing landward and they will be illuminated from approximately 7:30 - 9:30 PM. The entire event will be set-up landward of the sand dunes. Set-up will begin at 12 PM on April 30. Set removal will begin after completion of the race and be completed no later 11 PM, April 30. This proposal does not include the use of any motor vehicles on the beach. The Department authorizes the proposed one day event as outlined in the attached site plan. No heavy equipment is authorized in connection with this project. The entire set up must be located landward of the dunes. All man-made debris (trash) must be removed from the State's Jurisdictional Area and disposed of properly. This Letter of Permission is not meant to exempt the above referenced activity from future environmental laws and is always subject to the use and enjoyment of the waterways by the public. No construction materials or debris may be placed, disposed of, or stored in jurisdictional areas. The Department will inspect the States' Shore jurisdictional area to assure that the area is maintained in its natural topographic and vegetative state. Any incidental impacts to the beach, dunes or dune vegetation must be restored to pre-project vegetated and topographic conditions. ONE CONSERVATION WAY I BRUNSWICK., GEORGIA 31520.8086 "1 ).2(14.7)18 j FAX 912 262.3143 ! WIA'W.Cossi.\It.iADNR.Im, Tybee Speed Week LOP Page 2 of 2 PR it 7 2012 This project must comply with all other Federal, State, and local statutes, ordinances and regulations. If you have any further questions or concerns in regards to this or any other projects please feel free to contact Deb Barreiro at (912) 266.3695 Sincerely, Brad Gane Chief Ecological Services Section Enclosures: 2013 Tybee Speed Week Site Plan cc: Chantel Morton City of Tybee Special Events Coordinator P.O. Box 2749 Tybee Island, GA 31328 File# 82108.1011 AM_SpeedWeek2013 12/09 2007 21:20 FAX 30365050`' 1 001/001 dFICECk. STATE FIRE MA AL CALIFORNIA DEPARTMENT OF FORESTRY and FIRE PROTECTION OFFICE OF THE STATE FIRE MARSHAL REGISTERED FLAME RESISTANT PRODUCT Product: Registration No. HEXAGON, STARSHADE, STARSTAGE AND MMESTIC F-42903. Product marketed By: R D KANOPY INC. 3755 W 69TH PLACE WESTMINSTER, CO 80030 This product meets the minimum requirements of flame resistance established by the California State Fire Marshal for products identified in Section 13115,California Health and Safety Code. The scope of the approved use of this product is provided in the current edition of the CALIFORNIA APPROVED LIST OF FLAME RETARDANT CHEMICALS AND FABRICS,GENERAL AND LIMITED APPLICATIONS CONCERNS published by the California State Fine Marshal. • "'I/Wit/1Z V/77 Expire: 06/30/2008 Deputy State Fire Marshal BR-6 Crisis Communications Plan Outline: This outline addresses some of the possible situations that might impact USA CRITS's valued brand and reputation, as well as the chain of events that will help manage the situation in the short term until a resolution is identified, including: ➢ Crisis communication checklist ➢ Crisis communication action items ➢ Crisis communication media notes ➢ Sample crisis scenario follow up After reviewing this crisis communications plan Swagger and USA CRITS may consider taking some early preparation steps to ensure that whether or not a crisis occurs the companies are readily prepared. These short-term steps include: ➢ Identifying a crisis management team ➢ Educating on site staff regarding the crisis communications plan ➢ Continuing to identify potential new crisis scenarios that may impact the event and the companies involved USA CRITS Crisis Communication Scenarios Race related ➢ Critical accident causing injury to athletes ➢ Race vehicles causing damage or injury to property or spectators ➢ Incident in hospitality area ➢ Additional scenarios will continue to be identified Non-race related ➢ Athletes at races testing positive for drugs ➢ Earthquake or other natural disaster ➢ Terrorist attack at mass gathering USA CRITS- Crisis Communication Plan Prepared by Swagger 1 4/23/2013 USA CRITS Crisis Communication Checklist ❑ Media Training— Identify and train media spokespersons prior to a crisis situation. ❑ Media List—Maintain an updated media list onsite with key contacts. ❑ Message Points—Develop and disseminate internal message points to spokesperson(s). ❑ Phone/E-Mail List— Develop and disseminate emergency list with on-site phone numbers of key staff. This list should be updated at each event for the various personnel on site for that particular event. ❑ Background Information — Collect information on USA CRITS's favorable business activities, including growth milestones, site traffic, product development, key partnerships, community relations activities, and other relevant angles that could be used to deflect or neutralize potential negative publicity in a crisis situation. ❑ Onsite Media Area - Communicate to on-site personnel the designated media area that will serve as a place to relay information to the press. ❑ Press Conference — Create an action plan for a potential crisis media press conference, including Swagger, USAC and USA CRITS, key management, key media and industry spokespersons to be in attendance. ❑ Tip Sheet—Develop a crisis communication tip sheet for personnel to have with them on- site. This would include crisis procedures, policies regarding media inquiries, communication priorities and best means to reach the crisis manager. ❑ Equipment — Determine any additional equipment that might be necessary to effectively deal with a crisis situation. (Portable generators, covered area, etc) ❑ Remote Crisis Management Location — Set up a backup site (at race hotel or regional HQ) in case there is a need for dealing with a crisis situation away from the race site. USA CRITS- Crisis Communication Plan Prepared by Swagger 2 4/23/2013 USA CRITS Crisis Communication Action Items Any information regarding a police or fire emergency that affects the event shall be relayed directly to Mac Neilon and Katie Walker, USA CRITS. Any information regarding the field of play or athletes affecting the event and that is originating from the cycling Officials shall be relayed directly to Ravi Rajcoomar, Swagger. The information will then be conveyed to the following team. 1. Consult the crisis plan, call together the crisis management team and open line of communication. 2. Notify top USA CRITS management and refer them to the crisis plan. 3. Channel all inquiries to the designated Swagger and the USA CRITS spokesperson, and alert all personnel to follow suit without offering their own opinion or version of the issue/situation. 4. Establish a headquarters/designated point for the management team, as well as media on site to gather and receive pertinent information. This should logically be the media center on site. 5. Begin providing accurate information as quickly as it becomes available. 6. Be open to inquiries and tell the full story. If you do not know the answer to a question, offer to gather the information as quickly as possible. 7. Demonstrate as the priority concern for what is happening and for those involved. 8. Position a Swagger and USA CRITS representative to be on call 24-hours a day and stay actively involved until the media are no longer interested. USA CRITS- Crisis Communication Plan Prepared by Swagger 3 4/23/2013 USA CRITS Crisis Communication Media Notes For On-Site Personnel Media Information Center— Media Tent/Announcer's stage --on site All media will be directed to this location, where they will be introduced to the appropriate management team members before receiving updated information regarding the crisis situation. Media Interviews — Due to tight deadlines, the media may ask miscellaneous USA CRITS, Swagger and USAC representatives to participate in an interview (in person or over the phone) to gain information regarding the crisis situation. All inquiries of this nature should be promptly directed to the designated spokesperson that will coordinate interviews accordingly. Media Response— USA CRITS, Swagger employees are not required to confirm nor deny media reports of any nature, and are encouraged instead to direct all inquiries to the appropriate USA CRITS, Swagger and USAC spokespeople. Visual Coverage — Due to the open nature of the cycling venue, restricting media access to a particular area will be difficult. Swagger crisis personnel will work with local authorities to activate security measures to protect the area and other people potentially involved. Confidentiality — Spectator and athlete confidentiality is critical for USA CRITS, USAC and Swagger, and it is important to understand that no personal information regarding specific people involved may be released at any time to media representatives. It will be the responsibility of the crisis management team to contact the appropriate representatives to determine what information, if any, will be distributed to the public. USA CRITS- Crisis Communication Plan Prepared by Swagger 4 4/23/2013 USA CRITS Crisis Plan Guidelines In The Event Of A Crisis Primary Steps 1. Management Team — Contact members of the management team, including the designated spokesperson, regarding the potential crisis onsite. Instruct the contacts to the crisis plan and begin opening the lines of communication. 2. Possible team members: USA CRITS: • Gene Dixon • Local Organizer • Police/Fire/Medical Representative (if applicable) Swagger: (*see below Internal Announcement regarding notification of race announcer's) • Ravi Rajcoomar • Gene Dixon PR/Media Personnel • Megan Rocks —Joe Silva 3. Crisis Determination —When the management team first meets, determine if the situation is a crisis, and to what degree the crisis communication outline will be consulted and implemented. 4. Meeting — Conduct a brief meeting onsite to assess the situation and outline a plan of action in conjunction with Public Relations council for internal and external communication in order to manage the crisis. 5. Evacuation— Determine if a police-mandated evacuation of the area is necessary. 6. Internal Announcement—USA CRITS, Swagger and USAC representatives will contact all onsite personnel to announce the situation and the steps that are being taken. All information will be relayed to the announcer's officially by Ashley Forgay(Stage Manager) and they will key off of his notification 7. Key Messages — Develop truthful, informative messages that reflect the status of the crisis, the perspective of USA CRITS, and action items to resolve the situation. These messages should be prepared for both media inquires as well as proactive phone calls to critical audiences. 8. Public Address—The crisis management team will determine when the to update the general public via the race announcers. USA CRITS- Crisis Communication Plan Prepared by Swagger 5 4/23/2013 9. Update Line— If necessary, establish a voicemail box for incoming calls that either cannot be managed in a timely manner, or for those calls specifically requesting an update on the situation. The recording should be updated each half hour with news regarding the situation and the viewpoint of USA CRITS. Messages left should be returned in order of importance (media, partners, investors, general public). 10. Race Headquarters — Develop a written statement for the personnel in the race headquarters, or other personnel who might be the first line of communication to the media or others. For example, "Regarding the current situation, we are attempting to gather as much information as possible. Once we have assessed the situation, we will make an official announcement. A specific time has not been determined for this announcement, as it will be based upon the amount of time necessary to sort through the information available. 11. Media Information Center—As mentioned earlier, an area will need to be designated as the base for delivering information to the media. This location will need to be as close to the area of the incident as possible so that the management team can also be available to authorities if necessary. 12. Tracking Action Items — Designate one Swagger employee to document all critical conversations, decisions, details, and media questions surrounding the management of the crisis situation. These notes should then be secured for a post-crisis evaluation assessing how effectively the situation was managed. It will also be helpful should a legal issue occur later. 13. Press Conferences — Determine if a press conference is necessary to communicate USA CRITS, Threshold/Tailwind Sport's key messages (or breaking news). If so, implement the press conference action plan mentioned in the crisis communications checklist. 14. Media/Message Evaluation — Continue to consult with public relations representatives throughout the crisis to determine how USA CRITS, and Swagger' messages are being received by and broadcast throughout news media, and to determine the effectiveness of messages as the situation progresses. 15. Family Outreach — If necessary brief the families of the USA CRITS, USAC and Swagger representatives involved in the crisis situation, in the event they are contacted by the media regarding the situation. 16. Employee Outreach — If necessary, make counseling available to USA GRITS, Swagger employees who may be directly affected by the crisis situation. 17. Media Outreach — If necessary, distribute a news release to national news outlets addressing the status of the crisis, perspective of USA CRITS and Swagger. 18. Community Outreach — Assess the need to communicate with the business community and neighborhoods surrounding the race course. Though the situation may not warrant a proactive community relations effort, it may be necessary in other cases to participate in USA CRITS- Crisis Communication Plan Prepared by Swagger 6 4/23/2013 face-to-face meetings involving USA CRITS, and Swagger management, and representatives of the community. Secondary Steps 1. Key Message Review— Revisit the key USA CRITS, and Swagger situational messages with the designated spokespeople. Identify those messages that were successful or unsuccessful, and to enhance or draft updated messages that may be necessary for future news opportunities related to the crisis situation. 2. Phone Log — Review the telephone log kept during the crisis. Identify all media contacts covering the crisis and their subsequent news coverage. This media list should be added to the existing one for the dissemination of follow-up information regarding the crisis situation. 3. Crisis Resolution—When the crisis has been officially resolved, an official announcement is made by the appointed spokespeople. In addition, race headquarters, the press center or other communication outlet personnel will be informed of the conclusion. 4. Post-Crisis Communication — The crisis management team will prepare a statement for web site visitors addressing the situation and any action items that have been implemented to deal with a similar situation in the future. If necessary, a similar message may be sent vial mail (or e-mail) to critical audiences, including business partners, investors, customers, etc. 5. Media Follow up — Conduct proactive media calls to ensure that all interview requests have been managed, information has been received and questions answered regarding the crisis situation. This action item is critical in communicating to key audiences how USA CRITS, Swagger and USAC handled the situation and the specific efforts taken by the company to prevent this type of crisis in the future. It should be noted that the media's perspective of how the situation was handled will clearly impact the perspective of their audiences and future relations with the media. 6. Management Team Evaluation — Conduct a meeting with the crisis management team and PR Council to assess the management of the crisis, effective and ineffective action items, lessons learned and responsibilities for team members in preparing for a future crisis situation. 7. Media Coverage Evaluation — Review USA CRITS, USAC and Swagger media coverage to identify issues related to the crisis that may need clarification or further attention to help effectively reach targeted audiences. USA CRITS- Crisis Communication Plan Prepared by Swagger 7 4/23/2013