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HomeMy Public PortalAbout06-23-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JUNE 23, 2011 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, June 23, 2011, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Sergeant Curtis Leverton, Director of Public Works and Engineering Greg Stiens, City Controller Tammy Glenn, Lucinda Wright, Anna Davis, Beth Fields, Grant and Mike Potter. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the June 16, 2011 meeting. Lawson moved to approve with a second by Foster. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for June 24, 2011 in the amount of $116,251.03. She explained of that $52,706.01 was paid to Harvest Land for gasoline and $15,755.62 was paid to Milestone for Hot and Cold mix. Foster moved to approve with a second by Lawson. The motion was unanimously passed. BANNERS A. Robinson brought to the board a request that was presented by Sergeant Curtis Leverton and submitted by Bridget Hazelbaker from Richmond Community Schools for the approval of the placing of 10 banners along Hub Etchison Parkway that displays the new logo kick off for the Richmond Community Schools. Lawson moved to approve with a second by Foster. The motion was unanimously passed. ROAD CLOSURES A. Robinson brought to the board a request that was presented by Sergeant Curtis Leverton and submitted by Lucinda Wright for the closure of the 900 block of North 11th Street on July 2, 2011 and July 3, 2011 from 11:00 AM to 10:00 PM for the Board of Works Minutes June 23, 2011 Page 2 of 3 Wright Family Reunion. Lawson moved to approve with a second by Foster. The motion was unanimously passed. Foster made a motion to also approve a Noise Variance for this same event with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Sergeant Curtis Leverton and submitted by Potter Excavating for the closure of Backmeyer Road from Cedar Cliff Road to Garwood Road on Monday, June 27, 2011 for a period of one day to do a sewer tap at 4106 Backmeyer Road. Lawson moved to approve with a second by Foster. The motion was unanimously passed. ACCEPTANCE OF SUBDIVISION A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the acceptance of the Village at Whitewater Subdivision, roads, and sewers into the City of Richmond Infrastructure and the streets dedicated for public use. Foster moved to approve with a second by Lawson. The motion was unanimously passed. RESOLUTIONS A. Robinson brought to the board a request that was presented by Assistant City Attorney Kim Vessels for the approval of Resolution No. 3 -2011 that is the transfer of the parking lot located at 128 North 7t11 Street to Wayne County Economic Development Corporation on behalf of Rick and Carol Webb. Foster moved to approve with a second by Lawson. The motion was unanimously passed. Foster made a motion to authorized Vicki Robinson to sign on behalf of the Board of Public Works and Safety with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by City Controller Tammy Glenn for the approval of Resolution No. 4 -2011 that authorizes the removal of William Harris and including Sue Roberson the new HR Director as an authorizing agent for PERF. Lawson moved to approve with a second by Foster. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 89 -2011 with Focus Four that is a reimbursement agreement with the City. Lawson moved to approve with a second by Foster. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a bid award that was presented by Director of Metropolitan Development Tony Foster for the following bids, contingent upon release of funds from the Indiana Housing & Community Development Authority. They are as follows: Board of Works Minutes June 23, 2011 Page 3 of 3 1) Home Owner Counselor for NSP3 to Beth Fields. Lawson moved to award with a second by Foster. The motion was unanimously passed. 2) Professional Services for Residential Realtor for NSP3 to Donna Spears. Foster moved to award with a second by Lawson. The motion was unanimously passed. 3) The quote for Residential Title Services for NSP3 to Premier Title Services, Inc. Foster moved to award with a second by Lawson. The motion was unanimously passed. 4) Residential Appraisal Services for NSP3 quote to Dickman Appraisal Services in the amount of $300.00 per house. Foster moved to award with a second by Lawson. The motion was unanimously passed. 5) Residential Appraisal Services for NSP3 quote to Richard D. Lee in the amount of $250.00 per unit. Foster moved to award with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the Department of Metropolitan Development to enter into cost negotiations with Crane, Inc for professional services for Construction Manager for NSP3. Foster moved to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster to award the bid for Grant Administrator to Star Development, Inc. Foster moved to award with a second by Lawson. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk