HomeMy Public PortalAboutORD14179 BILL NO. 2006-153
SPONSORED BY COUNCILMAN: Ferguson
ORDINANCE NO. 1 I �
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI,AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
GEORGE BUTLER & ASSOCIATES FOR TRAVEL DEMAND MODELING.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and Clerk are hereby authorized to execute a professional
services agreement for travel demand modeling with George Butler & Associates.
Section 2. The agreement shall be substantially the same in form and content as
Exhibit A attached hereto.
Section 3. This Ordinance shall be in full force and effect from and after the date of
its passage and approval.
Passed: ��� Ap ed: l
Pre s' ing fficer ay r
ST: APP ED TO FORM:
City CI rk City Counselor
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G
CONTRACT FOR PROFESSIONAL SERVICES
for Travel Demand Model
• THIS AGREEMENT,made and entered into this day of April, 2007, by and between
the City of Jefferson, Missouri, a municipal corporation, hereinafter referred to as the
"City" with offices at 320 East McCarty, Jefferson City, Missouri, 65101, and George
Butler Associates,One Renner Ridge,9801 Renner Boulevard,Lenexa,Kansas,66219-
9745, Consultant, hereinafter referred to as the "Consultant".
WITNESSETH:
THAT, WHEREAS, the City desires to engage the Consultant to render certain
technical and professional planning services hereafter described in Exhibit A.
WHEREAS, the Consultant made certain representations and statements to the
City with respect to the provision of such services and the City has accepted said
proposal to enter into a contract with the Consultant for the performances of services by
the Consultant.
NOW,THEREFORE,for the considerations herein expressed,it is agreed by and
between the City and the Consultant as follows:
1. Scope of Services. The City agrees to engage the services of the Consultant to
• perform the services hereinafter set forth in connection with the project described in
Exhibit A.
2. Additional Services. The City may add to consultant services or delete
therefrom activities of a similar nature to those set forth in Exhibit A, provided that the
total cost of such work does not exceed the total cost allowance as specified in
paragraph 6 hereof. The consultant shall undertake such changed activities only upon
the direction of the City. All such directives and changes shall be in written form and
approved by the Director of Community Development and shall be accepted and
countersigned by the Consultant or its agreed representatives.
3. Existing Data. All information,data and reports as are existing,available and
necessary for the carrying out of the work, shall be furnished to the Consultant without
charge by the City, and the City shall cooperate with the Consultant in every reasonable
way in carrying out the scope of services. The Consultant shall not be liable for the
accuracy of the information furnished by the City.
4. Personnel to be Provided. The Consultant represents that Consultant has
or will secure at its expense all personnel required to perform the services called for
under this contract by the Consultant. Such personnel shall not be employees of or have
any contractual relationship with the City except as employees of the Consultant. All
of the services required hereunder will be performed by the Consultant or under the
• Consultant's direct supervision and all personnel engaged in the work shall be fully
qualified and shall be authorized under state and local law to perform such services.
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None of the work or services covered by this contract shall be subcontracted except as
provided in Exhibit A without the written approval of the City.
• 5. Notice to Proceed. The services of the Consultant shall commence as directed in
the Notice to Proceed and shall be.undertaken and completed in accordance with the
schedule contained in Exhibit A.
6. Compensation. The City agrees to pay the Consultant in accordance with the
terms set forth in Exhibit A, which shall constitute complete compensation for all
services to be rendered under this contract. The final payment will be subject to receipt
of a requisition for payment and a statement of services rendered certifying that the
Consultant fully performed all work to be paid for in such progress payments in
conformance with the contract. It is expressly understood that in no event will the total
compensation and reimbursement to be paid to the Consultant under the terms of this
contract exceed the sum of Thirty Thousand Dollars ($30,000.00)for all services
required unless specifically and mutually agreed to in writing by both the City and
Consultant. Such compensation will be paid in progress payments, as specified in
Exhibit A, except ten percent (10%) shall be withheld from each phase until it is
satisfactorily completed and the finished product for that phase delivered to the City.
No change in compensation shall be made unless there is a substantial and significant
difference between the work originally contemplated by this agreement and the work
actually required.
7. Failure to Perform,Cancellation. If,through any cause, the Consultant shall
fail to fulfill in timely and proper manner its obligations under this contract, or if the
Consultant shall violate any of the covenants, agreements, or stipulations of this
contract, the City shall thereupon have the right to terminate this contract by giving
written notice to the Consultant of such termination and specifying the effective date
thereof, at least five (5) days before the effective day of such termination. The
Consultant may without cause terminate this contract upon 30 days prior written notice.
In either such event all finished or unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the
Consultant under this contract shall, at the option of the City, become its property, and
the compensation for any satisfactory work completed on such documents and other
materials shall be determined. Notwithstanding the above, the Consultant shall not be
relieved of liability to the City for damages sustained by the City by virtue of any such
breach of contract by the Consultant.
8. Assignment. The Consultant shall not assign any interest in this contract,
and shall not transfer any interest in the same (whether by assignment or novation),
without prior written consent of the City thereto. Any such assignment is expressly
subject to all rights and remedies of the City under this agreement, including the right
to change or delete activities from the contract or to terminate the same as provided
herein, and no such assignment shall require the City to give any notice to any such
assignee of any actions which the City may take under this agreement, though City will
• attempt to so notify any such assignee.
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9. Confidentiality. Any reports, data or similar information given to or prepared
or assembled by the Consultant under this contract which the City requests to be kept
• as confidential shall not be made available to any individual or organization by the
Consultant without prior written approval of the City.
10. Nondiscrimination. The Consultant agrees in the performance of the
contract not to discriminate on the grounds or because of race, creed, color, national
origin or ancestry, sex, religion, handicap, age or political affiliation, against any
employee of consultant or applicant for employment and shall include a similar
provision in all subcontracts let or awarded hereunder.
11. Independent Contractor. The Consultant is an independent contractor and
nothing herein shall constitute or designate the Consultant or designate the Consultant
or any of its employees as agents or employees of the City.
12. Benefits not Available. The Consultant shall not be entitled to any of the
benefits established for the employees of the City not be covered by the Workmen's
Compensation Program of the City.
13. Liability. The parties mutually agree to the following:
a. In no event shall the City be liable to the Consultant for special, indirect,
or consequential damages, except those directly or approximately caused
by the City arising out of or in any way connected with this contract.
• b. The Consultant h ll s a indemnify and hold the City harmless from and
against all claims, losses and liabilities arising out of personal injuries,
including death, and damages to property which are caused by the
negligent act, errors and omissions of the Consultant for which they would
be otherwise legally liable, arising out of or in any way connected with this
Contract.
14. Documents. That reproducible of tracings and maps prepared or obtained under
the terms of this Contract shall be delivered upon request to and become the property
of the City upon termination or completion of work. Copies of basic survey notes and
sketches, charts, computations and other data prepared or obtained under this Contract
shall be made available, upon request, to the City without restrictions or limitations on
their use. When such copies are requested, the City agrees to pay the Consultant its
costs of copying and delivering same.
15. Nonsolicitation. The Consultant warrants that he had not employed or retained
any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Contract, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
• consideration, contingent upon or resulting from the award or making of this Contract.
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For breach or violation of this warranty, the City shall have the right to annul this
Contract without liability, or, in its discretion, to deduct from the Contract price or
• consideration , or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gifts, or contingent fee.
16. Books and Records. The Consultant and all his subcontractors shall maintain
all books, documents,papers,accounting records and other evidence pertaining to costs
incurred in connection with this Contract, and shall make such materials available at
their respective offices at all reasonable times during the Contract and for a period of
three (3) years following completion of the Contract.
17: Delays. That the Consultant shall not be liable for delays resulting from
causes beyond the reasonable control of the Consultant; that the Consultant has made
no warranties, expressed or implied, which are not expressly set forth in this Contract;
and that under no circumstances will the Consultant be liable for indirect or
consequential damages.
18. Notices. All notices required or permitted hereinunder and required to be in
writing may be given by first class mail addressed to the Department of Community
Development, 320 East McCarty, Jefferson City, Missouri, 65101, and the Consultant,
at George Butler Associates, One Renner Ridge, 9801 Renner Boulevard, Lenexa,
Kansas, 662619-9745. The date and delivery of any notice shall be the date falling on
the second full day after the day of its mailing.
• EXECUTED THIS DAY OF April, 2007.
CITY OF JEFFE - ON GEORGE BUTLER ASSOCIATES
L S Title:ATTEST:
ity derk
APPROV TO FOAM:
City Counselor
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EXHIBIT A
• SCOPE OF SERVICES
Upon execution of this Agreement by the City of Jefferson, as administrator to the
Capital Area Metropolitan Planning Organization , or on such other schedule contained
herein, the CONSULTANT shall provide the following services pertaining to the Project
as Basic Services:
TASK 1: MODEL SETUP
A. The CITY shall update and provide land use information.
1. The CITY will compile required land use information from existing data files,
from City of Jefferson, Cole County and Callaway County records. The City
will provide future land use forecasts to year 2030 for the region within the
MPO planning boundary
2. The CONSULTANT will review and modify the existing Traffic Analysis
Zones within the MPO planning boundary and match US Census boundary
limits where discrepancies occur. Transportation model traffic analysis zones
will also be expanded to the limits of the CAMPO planning boundaries
contained in Cole and Callaway Counties.
B. The CONSULTANT will utilize the existing City traffic count database:
• 1. The CONSULTANT and the CITY will identify link locations and
intersections where ADT and Peak Hour counts information should be taken.
Thirty(30) PM Peak Hour turning movement counts at these identified
intersections will be obtained by the CITY for the calibration and external trip
analysis. If determined to be required, manual counts at locations where
current information is unavailable may be recorded by the City of Jefferson,
Cole County, Callaway County, or MODOT.
2. The CONSULTANT will update external zone information, including through
. - trip tables, using external station counts and information from MoDOT
Statewide transportation models and highway counts. Refinement of the
external zone information will be completed during the calibration process.
C. The CONSULTANT will produce a Project Modeling Workbook
1. The CONSULTANT will produce detailed project records of all pertinent
information such as sources of data, assumptions used, and calculations.
D. The CONSULTANT will produce reproducible maps with the following
information:
• 1. Input link and node location information using a coordinate system based on
GIS mapping to be provided by the City.
• 2. Prepare reproducible maps at scales desired by the City indicating street
alignments, street names, and other parameters as desired.
3. Shape files of traffic counts on the road network for incorporation into the
MPO/City GIs.
TASK 2: MODEL CALIBRATION
A. The CONSULTANT will complete up to Twenty(20) VISUM computer runs,
with required adjustments, until simulated traffic volumes replicate existing link
and node counts within acceptable variation.
B. The CONSULTANT will update and maintain project records and documentation
of the calibration procedures to keep the Project Modeling Workbook current.
C. The CONSULTANT will review model calibration with the City of Jefferson.
.1. The CONSULTANT will compute and review the screen line deviations as
required by the City of Jefferson until acceptable levels of deviation are
reached.
2. The CONSULTANT will revise the calibrated model as necessary before
proceeding to TASK 3.
TASK 3: REVIEW TRAFFIC VOLUME PROJECTIONS
A. The CONSULTANT and the City of Jefferson will develop traffic projections for
roads not lower than collector on the Federal Functional Classification within the
MPO planning boundary during the periods which include:
1. A baseline projection based on existing approved development plans and
committed roadway improvements within the model limits.
2. A long term projection based on projected land use growth within the MPO
planning boundary(i.e. Year 2030).
B. The CONSULTANT will produce reproducible traffic projection maps for each of
the projection periods developed.
DELIVERABLES
City shall receive three sets of the Traffic Model documents and data sets on
Compact Disk. CONSULTANT will also prepare an electronic copy of the report
documents in pdf format for use by the city.
The Traffic Model update documents, updated VISUM computer models, and
associated documentation shall become the property of the Capital Area
s
Metropolitan Planning Organization and the City of Jefferson, as the
• Administrator for the MPO,
SCHEDULE
Tasks 1, 2 and 3 of the project shall be completed within 90 calendar days after
receipt of a Notice to Proceed.
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GEORGE BUTLER ASSOCIATES,INC. EXHIBIT 8-MANHOUR ESTIMATE Date: 311212007
9207 MELROSE DRIVE.SUITE eat) Client: Je1l'City/CAMPO ^
LENEXA.KANSAS 66714 Project: Traffic hlodel Update
(913)a`)241,11MI Made by: 1L(i,''A.IS
Firm Engineer Engineer Design TOTAL OTHER DIRECT COSTS
TASK/SUBTASK Principal Associate I if Tech LABOR TOTAL
$223.1x) $197.00 5110.00 $83.01) V2.1-0 COSTS ITEM COST FEE
TASK I-:MODEL SETUP
A. Compile and Update Laud Use Information 2 S 24 16 $5,466.00 $5,466.00
B, Evaluate and Utilize Existing City Count Databases 2 4 12 $1,734.00 $1,734.00
C. Establish and Maintain a Project Modeling Workbook 2 4 8 8 S2,559.00 $2,558.00
D. Produce Reproducible Maps 2 4 8 $1,394.00 Travel $200 $1,594.00
SUBTOTAL 4 16 40 44 0 $11,352.00
TASK 2-TN4(.)DEl.CALIBIL1TION
A. Complete VISUM Modeling Runs 2 20 40 28 $9,970.00 $9,970.00
B. Update and Maintain Project Records 4 4 4 $1,368.00 S1,368.00
C. Review VISUM Calibration with CAMPO 8 8 $2,056.00 Travel $200 $2,256.00
SUBTOTAL 2 32 52 32 0 513,594.00
TASK 3-TRAFFIC A'01AI 11F.PRO,IECTIONS
A. Develop Traffic Projections 2 6 8 8 $2,872.00 $2,872.00
B. Produce Reproducible Maps 4 8 8 52,108.00 Travel $200 $2,308.00
SUB'T'OTAL 2 10 16 16 0 $5,180.00
TOTAL HOURS: 8 58 108 92 0
TOTALFEE: $1,800.00 $9,106.00 510,800.00 $7,820.00 $0.00 $29,526.00 $600 $ 30,126.00
(1) Continuing support in excess of estimate would be provided by GBA and VISSIM staff at hourly chargeout rates. TOTAL FEE: $30,126
t..ltraftic\excel\excel_est\CA1o1P0 VISUM Update estimate form 3-I 1-07.xls 3:29 PM