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HomeMy Public PortalAbout18-9580 Adopting the 2018-2019 Proprietary and Special Fund Budget Sponsored by: City Manager RESOLUTION NO. 18-9580 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, ADOPTING THE 2018-2019 FISCAL YEAR PROPRIETARY AND SPECIAL REVENUE FUND BUDGET, AFTER REVISIONS AND APPROVAL BY THE STATE OVERSIGHT BOARD, PURSUANT TO THE STATE AND LOCAL AGREEMENT OF COOPERATION BETWEEN THE GOVERNOR AND THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City of Opa-locka ("City") entered into a State and Local Agreement of Cooperation ("Agreement") with the State of Florida on June 8, 2016; and WHEREAS, the Agreement requires that on or before August 1 of each year the City shall submit to the Governor the proposed annual budget of the City as preliminarily approved by the Mayor and the City Commission; and WHEREAS, the City desires to adopt the 2018-2019 Proprietary and Special Revenue Fund Budget as revised and approved by the State Oversight Board. NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. RECITALS ADOPTED. The recitals to the preamble herein are incorporated by reference. Section 2. AUTHORIZATION The City Commission hereby adopts the 2018-2019 Proprietary and Special Revenue Fund Budget with revisions from the State Oversight Board. ECTION 3. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered or re-lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected copy of same with the City Clerk. Section 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption and is subject to the approval of the Governor or his designee. PASSED AND ADOPTED this 12th day of December, 2018. Resolution No. 18-9580 A I Matthew Pigatt Mayor Attest to: Approved as to form and legal sufficiency: ill-I /(b l p —✓ 1.*(-3� Jo. ,1a Flores OWN LAW GROUP, City lerk City Attorney Moved by: COMMISSIONER KELLEY Seconded by: COMMISSIONER BURKE Commissioner Vote: 5-0 Commissioner Burke: YES Commissioner Kelley: YES Commissioner Bass: YES Vice-Mayor Davis: YES Mayor Pigatt: YES City of Opa-locka Q \<Op N ,„ _11... 1 !li, ,1,11.—` r " ri m ' .2 0O ,9 RAORAl f..O CITY OF OPAMLOCKA, FLORIDA PROPOSED BUDGET A Lis . , is :>: r °� &<, u'3b'4 7 s. l 4. u+ "k'3 • s. ± a a' a t =r zip FISCAL YEAR 20 18 M 20 19 City of Opa-locka City of Opa-locka, Florida FISCAL YEAR 2018-2019 V 4 { YY QPP�O CKq A. ** F0 O * Z I. I, , „v., , .:* w �,, c.t). . __...... _ ,s :* * I l m ' ii Joseph Kelley Myra Taylor Timothy Holmes Vice Mayor Mayor Commissioner * r r y1 ,... * * n. • . 4 :is-o7 *— 10 \ „. I - John Riley Matthew Pigatt Commissioner Commissioner Yvette J. Harrell, City Manager Darvin Williams,Assistant City Manager Joanna Flores, City Clerk Vincent Brown, City Attorney Bryan Hamilton, Finance Director Kierra Ward, Human Resources Director Nelson Rodriquez, Information Technology Director Gregory Gay, Community Development Director/CRA Director Charles Brown, Parks and Recreation Director Daniel Abia, Building Official/Building and Licensing Director James Dobson, Police Chief Aria Austin, Public Works Director/CIP Director 21f' .. _ _ City of Opa-locka# City of Opt-locka, Florida FISCAL YEAR 2018-2019 New CommBQon- 2018-019 " '\ \¥ � \ .* - t ®a f/:< �» : I\ ¥* \/�* � ��k�¥� � y \\ l!.1*ti £ ƒ �. z ''' 111111411\ �/I ƒ ° \ \§ A\& '?1 '1 ® t. \ \ } Chris Davis,Vice�a �a hew mayor g�Kelley,Commissioner \ , Sherelean Commissioner ovine rkecmmi ions 311 — City of Opa-locka FINANCIAL OVERSIGHT BOARD Eric Miller, Chief Inspector General Board Members Andrew R. Collins, Interim Board Chair J.D. Patterson,Jr.,Vice Chair Frank Rollason Vernita Nelson Christian Weiss Andrew Collins Angela Knecht Kim Barnes Mills Marie C. Walker Legal Brian Hunter,Attorney 4 IP . _ _ City- of{)pa-locka This Page Intentionally Left Blank 51 City of Opa-locka 'fir LOC4 du fir etCe ¢ �llhantaI¢2 �p� gyp\ I.I c • cM� Dj I2cri—re/0. Yvette J. Harrell coq 92 City Manager poRps�' Email: yharrell @opalockafl.gov City Manager's Revised Budget Memo to be provided. Thanks 61 ' . _ .. City of Opa-locka ORGANIZATIONAL CHART o { )ll (f a• �....�s r A PACig ag HZ:1 twxyda. Citizens Mayor & City Commission I City City City Attorney Manager Clerk Assistant City Manager I , , LI Information I Parks & City 1 Public Technology ; Annexation Building Recreation : Boards � Works L I I Capital Community Finance Human Police Projects Development Department Resources Department 7 I _ Cite of Opa-locka Community Profile The City of Opa-locka, Florida (the "City") was founded in 1925 by Glen H. Curtiss, a pioneer aviator, airplane manufacturer and real estate developer, who in the early 1920's developed the cities of Hialeah and Miami Springs. The name Opa-locka, derived from the Seminole Indian word Opatishawockalocka, meaning "big island covered with many trees in the swamp" is located in the Northwest area of Miami-Dade County. The City is envisioned by many as the Baghdad of Miami-Dade County and was incorporated in 1926. The entire City was developed with an Arabian theme which was carried throughout all phases of the City's development, including streets named Aladdin, Sharazad, Sesame, Caliph, Ali Baba and Sinbad. Opa-locka's Moorish architecture is more of a design theme than a specific style.Architect Bernard E. Mueller collaborated upon the design of the City with planner Clinton McKenzie. Mueller's designs for the buildings were inspired by the book, The 1001 Tales of the Arabian Nights, from whose stories he created an elaborate architectural motif of domes, minarets and arches. Significantly, City Hall, the first major structure, was inspired from a description of the palace of Emperor Kosroushah in "The Talking Bird", from The 1001 Tales of the Arabian Nights. The mosque-like building,with its domes, minarets and arches,provides distinctive advertising for the City. Opa-locka is primarily a residential community, 4.5 square miles in size, and assumes an irregular shape and has the following boundaries: N.W. 151 Street on the North; N.W. 135 Street, N.W. 127 Street and N.W. 119 Street on the South; N.W. 17 Avenue, N.W. 27 Avenue and N.W. 37 Avenue on the East and N.W. 47 Avenue on the West. A commission-manager form of government governs the City. The City Commission is comprised of five members; the mayor, vice-mayor, and three commissioners. The City Manager, City Attorney, and City Clerk are appointed by the Commission. Collectively, the appointed officials are responsible for all administrative aspects of the government, with most of the administrative and operational functions falling under the purview of the City Manager. Opa-locka is a progressive City with approximately 142 employees. The City owns and operates three utilities: a water distribution system with customers in the City and adjacent areas, a sewer collection system and a storm water drainage utility serving customers exclusively within the corporate limits. A local franchised contractor handles residential and commercial waste. The City contracts with Miami-Dade County for recycling services. The City provides its own police service. Fire and ambulatory services are provided by Miami-Dade County. The area's population is relatively young, energetic and willing to assume its place in the labor force. The City's median household income within the corporate City limits is$17,933. The Opa-locka Airport, which is excluded from the reporting entity, is located within the geographic boundaries of the City on land owned by the federal government. The airport is managed by Miami-Dade County, Florida (the "County") through an agreement with the federal government. Therefore, the airport does not form part of the budget process. 10 l ;' Cite of Opa-locka Location of City of Opa-locka, Florida "Ir#Prilliti Ws"Tra 4116,444014 gifigui I WV 1•44 Et ter w 1k ie. ri - ZIT- f Villinia :7, - 1.1,„„.. , or.71. . 1 L i whom , .,. - '''' ilkaliF 1 1 1 I ' . _ City of Opa-locka Miscellaneous Statistics Year of incorporation: 1926 City Hall address: 780 Fisherman Street Opa-locka, FL 33054 Form of government: Commission/Manager Demographic Information: (Source:http://quickfacts.census.gov) I 250,000 Population, 2017 Estimate City of Opa-locka 16,479 200,000 City of Hialeah 239,673 Town of Miami Lakes 31,087 150,000 City of Miami Gardens 113,750 100,000 50,000 ■ City of Cpa- ocka City of Hialeah Town of Miami City of Miami Lakes Gardens Race%(2010) City of Opa-locka City of Hialeah Town of Miami Lakes City of Miami Gardens White (a) 38.9% 93.6% 93.5% 23.1% Black(a) 56.1% 2.7% 1.8% 73.3% Hispanic (b) 43.2% 96.3% 84.3% 25.1% American Indian& 0.0% 0.0% 0.0% 0.1% Alaskan Native (a) Asian (a) 1.1% 0.3% 1.3% 0.7% Hawaiian or Other 0.0% 0.0% 0.0% 0.1% Pacific Islander(a) Two or More Races 1.2% 0.6% 1.5% 1.1% White,not Hispanic 2.5% 2.7% 12.3% 3.3% (a) Includes persons reporting only one race. (b) Hispanics may be of any race,so also included in applicable race categories. 12 . _ City of Opa-locka Median Household Income, 2012-2016 80,000 City of Opa-locka $17,933 70,000 City of Hialeah $29,817 00,000 Town of Miami Lakes $72,225 50,000 City of Miami Gardens $39,012 40,000 30,000 20,000 10.000 City of Opa- City of Hialeah Town of Miami City of Miami Locka Lakes Gardens (c) Bachelor's Degree or Higher, percent of - 40.0% persons age 25+, 2012-2016 35.0% City of Opa-locka 7.7% 30.0% City of Hialeah 13.3% 25.0% Town of Miami Lakes 36.1% 20.0% City of Miami Gardens 14.7% 15.0% 10.0% 5.0% 0.0% City of Opa-Locka City of Hialeah Town of Miami City of Miami Lakes Gardens (d) 80.0% Home Ownership Rate, 2012-2016 70.0% City of Opa-locka 31.6% 60.0% City of Hialeah 45.7% 50.0% Town of Miami Lakes 66.9% City of Miami Gardens 65.0% 40.0% 30.0% 20.0% 10.0% City of Opa-Locka City of Hialeah Town of Miami City of Miami Lakes Gardens (e) 13 11 City of Opa-locka Budget Development Process The budget process is guided by direction from the City Commission as it strives to meet the needs of the community at a reasonable cost. Every Commission meeting involves deliberation about what services the City should provide, at what level, and at what cost. The decisions made by the Commission throughout the year provide a general path for the budget deliberations to follow. City employees provide the perspective of professionals as to the most efficient and effective way to implement Commission policy. Residents have the opportunity to express their preferences for City services and funding mechanisms through formal budget public hearings as well as individual agenda items during the year. The basis of budgeting is the same as the basis of accounting. The GAAP basis of accounting for governmental funds is modified accrual. Under the modified accrual basis, revenues are recognized when they become susceptible to accrual, i.e., measurable and available to finance the City's operations. The accrual basis of accounting is utilized by proprietary funds and pension and nonexpendable trust funds. Under the accrual basis, revenues are recognized in the accounting period in which they are earned, if objectively measurable, whether collected sooner or later. Expenses, not expenditures, are recognized when the benefits of costs incurred are deemed to have been consumed or expired. Long-term liabilities are accounted for through those funds. Depreciation of fixed assets is recorded in the accounts of these funds as well. Generally Accepted Accounting Principles (GAAP) are uniform minimum standards of and guidelines to financial accounting and reporting. GAAP establishes appropriate measurement and classification criteria for financial reporting.Adherence to GAAP provides a reasonable degree of comparability among the financial reports of state and local governmental units. The budget process is a formalized annual occurrence that requires the input and collaboration between the respective City departments, the City Manager, the City Commission, and citizens. In general, the budget development process and content requirements of the City's annual budget are stated in Article VI, Budget of the City Charter, and consistent with these requirements, the City Manager prepares a proposed budget. Detailed budget requests are made by each department and approved by the City Manager. The City Manager's proposed budget is considered by the City Commission. At least two public hearings are scheduled. Prior to October 1, the City Commission must adopt a budget and this budget may be the same as that proposed by the City Manager or may contain those amendments which the City 14IC' _ _ : City of Opa-locka Commission approves. After City Commission action, the proposed budget is revised if necessary and is published as the adopted budget. Once all of these steps are taken, the result is a balanced budget. A budget is considered balanced when the revenues of all funds equal expenditures of all funds. Section 166.241 of Florida Statutes requires that all budgets be balanced. The specific steps taken to prepare the annual budget are as follows: 1. The City Manager meets with department heads to outline the general philosophy for the upcoming budget, to discuss financial and economic conditions and to establish budgetary guidelines. 2. The Budget Administrator conducts budget workshops for City departments to discuss and implement budget development schedules, budget forms and procedural guidelines. 3. City departments prepare budget requests and submit them to the City Manager's Office. 4. The Budget Administrator estimates budgetary limits and prepares departmental line-item budgets within the constraints of available revenues. Based on established limits, departments will submit the final copy of their budget request and budget justification detail to the City Manager's Office. 5. On July 1st, the City receives a Certification of Taxable Form (DR 420) from the County's Property Appraiser which indicates the real and personal property values in the City of Opa-locka. 6. The City Manager submits a proposed millage rate and public hearing dates on the proposed budget to the City Commission. 7. The City Manager submits the Proposed Budget to the City Commission. 8. The City advises the County's Property Appraiser and Tax Collector of the proposed millage rate and the day, time and place of the first public hearing. 9. The Property Appraiser mails the notice of proposed property taxes and notification. 10. The first public hearing is held on the tentative budget and proposed millage rate. 11. The second public hearing is advertised. 12. The second public hearing is held to adopt the final millage rate and budget. 13. Upon final adoption, the budget is certified by the City Manager and the City Clerk and filed in the office of the City Clerk. 14. The County's Property Appraiser, the County's Tax Collector, and the State's Department of Revenue are notified within three days after adoption of the budget. 15 1 City of Opa-locka 15. The Certification of Compliance with "TRIM", a copy of the adopted millage rate ordinance(s), (general fund, special revenue funds, and proprietary funds), Form DR 420 and the public hearing advertisements are submitted to the State's Department of Revenue within 30 days after adoption of the budget. 16. The City Manager submits the approved budget to the State. 17. The State Oversight Board has 30 days to recommend amendments to the approved budget. 18. After 30 days,the State Oversight Board sends back a budget with changes deemed necessary. 19. Once the Budget is received from the State Oversight Board, the City then has 30 days to adopt amendments provided and ask for any clarification. 20. Oversight recommendations are reviewed by City Commission and City Manager. 21. Budget with recommended changes are presented to City Commission at Budget Workshop. 22. Budget Amendment 1st hearing. 23. Budget Amendment 2nd hearing. 24. Approved budget amendment is submitted to the State Oversight Board. March Distribute Budget Manual and corresponding budget March, 2018 documents to Departments Department's budgets are due to the City Manager's Office March30, 2018 Internal Service Departments meet with the City Manager's Office April 9, 2018 City Manager hold meetings with Departments to discuss budgets April 16, 2018 Budget Administrator submits balanced budget to City Manager & April 27, 2018 Directors Proposed Millage Rate and General Fund Budget- Budget Workshop May 22, 2018 Property Appraiser notifies taxing authorities of the estimated taxable June 1, 2018 value Property Appraiser submits Certification of Values to Ad-Valorem July 1, 2018 taxing authorities Distribution of the Proposed FY19 Budget to Council and Financial July 14, 2018 Emergency Board Budget Workshops with City Commission to Present Proposed Budget July 19-21, 2018 Taxing authorities to certify RBR, Millage Rate, and time and date of 1st August 4, 2018 public hearing Submit the Proposed FY19 Budget with Amendments, if any, to Council August 10, 2018 16Ii' .: _ L Cit' of Opa-locka for August 13th Budget Workshop to discuss the FY2019 Proposed Budget August 13, 2018 1st Public Budget Hearing for adopting the tentative budget and non- September 12, 2018 ad valorem 2nd Public Budget Hearing for adopting the tentative budget hearing September 26, 2018 Budget approved October 19, 2018 Submission of Approved Budget to Governor's Office for Review Review Budget with Board Board Budget Meeting- Follow-up Receive Governor's designee recommendations Governor's Designee recommendations incorporated and presented to commission at Budget Workshop FY 2018-2019 Begins October 1, 2018 Financial Policies After the budget has been approved in October, budgetary control is maintained at the departmental and fund level, with the finance department providing support to departments in the administration of their budgets. Adjustments within the same fund to departmental appropriations may be approved by the City Manager or by Resolution of the City Commission. The City Manager is authorized to approve adjustments to expenditure code allocations within the limit of departmental appropriations. Any supplemental appropriations or revisions that will amend total revenues or total expenses of any fund must be approved by the City Commission. The debt policy is approved by the City Commission and implemented by the City Manager. Currently, there is no statutory or charter debt limitation, but debt is limited by the City's revenue. Debt is used for a variety of purposes and in a variety of ways. The principal use of debt by the City has been for making capital expenditures. Because the use of public capital stretches over many years, it is appropriate that those who enjoy the benefits should also pay the costs. This general principal of intergenerational equity, however, must be applied cautiously. The public capital of one generation may be regarded as a dubious asset by the next. Why should those who did not choose to make the expenditure pay for them? Any capital expenditures, the continuing merit of which is in doubt, might more appropriately be paid for by those who chose to make the expenditure. Moreover, this reservation accords with financial conservatism as public debt based on unwanted capital expenditures is not of very good quality. Another more pragmatic qualification to this general principle is that short lived capital expenditures may be more easily and appropriately fitted into current budgets than paid for by borrowing. 171 '.' _ - City of Opa-locka The City's long-term capital improvement debt as of October 1, 2018 is as follows: r , Long-term debt of the City's governmental activities, excluding compensated absences and capital leases, include the following: (a) Series 2011A&B Capital Improvement Revenue bonds, bearing annual interest rates on the Series A and Series B bonds range from approximately 3.31% to 3.89%, and are payable from a pledge of Grantee Entitlement Revenues which must be shared by the State of Florida, in annual principal installments ranging from $403,000 in 2014 to $670,000 through 2026. (b) Series 2015 Capital Improvement Revenue Note("2015 Note")- for $8,600,000, bearing interest at a rate from 2.65% to 4.25% with a maturity date of July 1, 2025, and are payable by a lien on pledged revenues as defined by the terms of the Series 2015 Note agreement. Long-term debt of the City's business-type activities, excluding compensated absences and capital leases, consists of the following: • State Revolving Loan Note Project No. CS12080003P as amended - for $1.827 million, bearing interest at a rate of 2.56% and 1.54%, due in forty (40) semi-annual payments of $53,240, including interest, from June 15, 2003 through December 15, 2022, secured by a lien on Pledge Revenues as defined by the State Revolving Fund loan agreement. • State Revolving Loan Note Project No. WW800050 - for$2.375 million, bearing interest at a rate of 1.53%, due in forty (40) semi-annual payments of$71,143, from June 15, 2007 through December 15, 2026, including interest, secured by a lien on pledged revenues as defined by the State Revolving Fund loan agreement. • State Revolving Loan Note Project No. WW130300 - for $512,000, bearing interest at a rate of 1.63%, due in 40 semi-annual payments of$15,644, from January 15, 2017 through June 15, 2036, including interest, secured by a lien on pledged revenues as defined by the State Revolving Fund loan agreement. • State Revolving Loan Note Project No. WW130301 for $6.531 million, interest-free, due in forty (40) semi-annual payments of $166,545, from July 15, 2018 through June 15, 2032, including interest, secured by a lien on pledged revenues as defined by the State Revolving Fund loan agreement. • State Revolving Loan Note Project No. DW130330 - for $240,000, bearing interest at a rate of 2.53%, due in forty (40) semi-annual payments of$8,046, from October 15, 2016 through April 15, 18 I I _ : City of Opa-locka 2028, including interest, secured by a lien on pledge revenues as defined by the State Revolving Fund loan agreement. • State Revolving Loan Note Project No. DW130331 for $2.801 million, bearing interest at a rate of 1.21%, due in forty (40) semi-annual payments of$79,075, from July 15, 2018 through January 15, 2038, including interest, secured by a lien on pledged revenues as defined by the State Revolving Fund loan agreement. • State Revolving Loan Note Project No. SW130320 for$197,000, bearing interest at a rate of 1.63% due in forty (40) semi-annual payments of$6,011, from January 15, 2017 through July 15, 2036, including interest, secured by a lien on pledged revenues as defined by the State Revolving Fund loan agreement. Series 2011A and Series 2011B Capital Improvement Revenue Bonds for debt service is provided by a pledge of guaranteed state revenue sharing funds and the half-cent sales tax. Reserves must be maintained equal to the maximum bond service requirement. At September 30, 2018 the City had on deposit with the trustee for these bonds, a reserve account insurance policy which unconditionally and irrevocably guarantees the full and complete payment required to be made by or on the behalf of the City. 2015 Note Debt service is provided by a pledge of guaranteed FPL utility tax revenue and state shared communications tax revenue. Reserves must be maintained equal to the maximum bond service requirement. Pledged Revenues - the City's agreement under the State of Florida Revolving Loan Fund Program requires the City to generate pledged revenues, as defined by the agreement, from the services furnished by its water and sewer systems equal to, or exceeding 1.15 times the sum of the semi-annual loan payments.As of September 30, 2018 the City is in compliance with this requirement. The amount of long-term debt that can be incurred by the City is limited by the Charter of the City. Total general obligation bond of the City outstanding in any one fiscal year can be no greater than 15% of the assessed value of taxable property as of the beginning of the fiscal year. The reserve policy is approved by the City Commission and implemented by the City Manager. The General Fund is required to reserve a minimum of five hundred thousand dollars ($500,000) annually. Three hundred thousand dollars ($300,000) shall be available for use,with City Commission approval, to fund unanticipated budget issues, emergencies/natural disasters which may arise or potential expenditure overruns which cannot be offset through other sources. This reserve level shall be replenished at the beginning of each fiscal year so that it is available on an ongoing basis. Two hundred thousand dollars ($200,000) shall remain unspent to provide for year-end reserve. 191 City of Opa-locka The City shall also provide a reserve for uncompensated absences and other employee benefit liabilities. The City is required to budget sixty-five thousand dollars ($65,000) annually in the General Fund and seventeen thousand five hundred dollars ($17,500) in the Water and Sewer Fund, to build the reserves sufficient to cover base liabilities for each fund. If a budget shortfall is determined, a written plan will be forwarded from the City Manager to the City Commission within a reasonable time frame that may include the reduction of services, increases in fees and rates, or some combination thereof. An independent audit in accordance with Government Auditing Standards Board (GASB) will be performed annually. Also, the City will produce financial reports in accordance with Generally Accepted Accounting Principles (GAAP) as outlined by the Government Accounting Standards Board (GASB). The accounting, auditing, and financial reporting policy is considered administrative and is approved by the City Manager. The City is in the process of developing a five-year Capital Improvements Plan (CIP) and will update it annually. The first year of the plan is the only year that is approved by the City Commission during the annual budget process and those projects are included in the budget. The remaining four years are for planning purposes and funding is not guaranteed to occur in the year planned. The City Commission makes the final approval about whether and when to fund a project. r :Ak r.F.i�O, !'k\ AN! ) " , ; - 1/._y"Iii) ; FI.:,\ This plan is currently in development and must be approved by the City Commission. On May 13, 2016, the City Mayor and Commission declared a financial state of emergency. This declaration prompted assistance from the Governor's office and Miami-Dade County Water and Sewer department. The Oversight Board, tasked by the Governor's office, will be approving and denying decisions that have financial impact. 20Ii' _. _ . City of Opa-locka Fund Descriptions Governmental accounting systems should be organized and operated on a fund basis. Individual resources are allocated to, and accounted for, in separate accounting entities - identified as funds—based upon the purpose for which they are to be spent and the means by which spending activities are legally controlled. Governmental units should establish and maintain those funds required by law and for sound financial administration. Only the minimum number of funds consistent with legal and operating requirements should be established because unnecessary funds result in inflexibility, undue complexity, and inefficient financial administration. Individual funds are classified into three broad categories: Governmental, Proprietary, and Fiduciary. Governmental Fund Types are subdivided into five sections: General Fund, Special Revenue Funds, Capital Projects Funds, Debt Service Funds and Permanent Funds. General Fund - Accounts for all financial resources, except those required to be accounted for in another fund. Special Revenue Fund -Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Debt Service Fund - Accounts for the accumulation of resources for, and the payment of, general long- term debt principal and interest. Capital Projects Fund - Accounts for financial resources to be used for the acquisition or construction of major capital facilities. Permanent Fund -Accounts for resources that cannot be expended but must be held in perpetuity. GENERAL FUND The General Fund of a government unit serves as the primary reporting vehicle for current governmental operations. The General Fund, by definition, accounts for all current financial resources not required by law or administrative action to be accounted for in another fund. The major sources of revenue for the General Fund include: ad valorem taxes, franchise taxes, and intergovernmental revenues. The major departments funded here are administrative: Mayor and City Commission, City Manager, City Attorney, City Clerk, Finance, Human Resources, Community Development, Parks and Recreation, Police, Public Works, and Building and Licenses. 21 1 . . City of Opa-locka SPECIAL REVS NUE FUNDS Special Revenue Funds are used to account for the proceeds of specific sources, other than expendable trusts or major capital projects that are legally restricted to expenditures for specific purposes. Police - Special Law Enforcement Revenue Fund - This fund is used to account for the proceeds from the State's Special Law Enforcement Trust fund, fines and forfeitures. Boy Scouts Special Revenue Fund - This fund is used to account for the proceeds from donations to the City's Police Explorer Program. This fund is inactive. Opa-locka Youth Academy (DJJ) fund - This fund was established to account of the activities of this intervention/prevention program committed to reducing juvenile crime and delinquency by changing criminal behavior. This fund is inactive. Crime Prevention Special Revenue Fund - This fund is used to account for special State grants to the City to develop programs to prevent at risk youths from becoming involved in or returning to criminal activities. This fund is inactive. Federal Emergency Management Fund -This fund is used to account for special State grants to the City in connection with hurricanes. This fund is inactive. Safe Neighborhood- Special Revenue Funds - This fund is used to account for grants to the City to provide service to the Department of Juvenile Justice court mandated juveniles for care after release from incarceration. Peoples Transportation Tax Fund - This fund is used to account for the proceeds derived from the transportation Transit Tax Surcharge. Eighty percent of these funds are used for transportation related projects and twenty percent of these funds are used for transit related projects. DEP Wastewater Improvement Fund - This fund is used to account for funds received for sewer improvement projects. This fund is inactive. Community Redevelopment Agency (CRA) Fund - This fund was established to account for community redevelopment activities. This redevelopment will include not only physical improvement of the community but also economic development and empowerment of the residents. Redevelopment is ultimately about helping a community meet its fullest potential. Town Center - This fund is used to account for the rental income and expenses of the City's Administrative Office Complex. The facility is an 82,000 square foot professional office building. The City occupies less than 40% of the building and the remaining 60% is rentable and taxable. The rent collected will be used to repay the $8.6 million bond utilized to purchase and renovate the building. This fund was in the Special Revenue fund and has been moved to the General Fund. 22 Ii' City of 1:)pa-locka DEBT SERVICE FUND The fund accounts for the repayment of the Series 2011A&B Capital Improvement Revenue Bonds and the Series 2015 A&B Capital Improvement Note. At October 1, 2018, the annual requirement to amortize the 2011 A&B and the 2015 A&B debts were as follows: 2011 A&B Series PRINCIPAL INTEREST TOTAL 2019 527,000 159,956.85 686,956.85 2020 545,000 141,635.25 686,635.25 2021 564,000 122,683.90 686,683.90 2022 583,000 103,086.25 686,086.25 2023 603,000 82,817.05 685,817.05 2024 624,000 61,831.60 685,831.60 2025 645,000 38,608.25 683,608.25 2026 670,000 13,031.50 683,031.50 2015A&B Series PRINCIPAL INTEREST TOTAL 2019 243,390 279,823 523,213 2020 252,140 271,073 523,213 2021 261,221 261,992 523,213 2022 280,610 258,542 539,153 2023 270,465 236,808 507,273 2024 290,584 232,629 523,213 2025 301,125 222,088 523,213 Thereafter 5,966,111 - 5,966,111 23I . _ City of Opa-locka CAPITAL PROJECTS FUNDS Capital Project Funds are used to account for the acquisition of major facilities other than those financed by proprietary funds and trust funds. There are three funds in this group: Capital Improvement Debt Service Capital Projects Fund - This fund is used to account for sinking fund requirements of the 2011A&B Series Capital Improvement Revenue Bonds. Capital Acquisition Capital Projects Fund - This fund is used to account for capital assets (including infrastructure) acquisition and construction from proceeds of the 1994 Series Capital Improvement Revenue Bonds. This fund is inactive. Safe Neighborhood Capital Improvement Capital Projects Fund - This fund is used to account for grants to be utilized for activities related to governmental capital improvement projects such as a new Police Station or roadway construction. PROPRIETARY FUNDS Enterprise Funds - Accounts for operations (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purpose.The City operates three funds in this category: Solid Waste Management Enterprise Fund - This fund is used to account for solid waste collection services. The City has contracted with private companies to collect residential and commercial trash and garbage. Miami Dade County is responsible for collecting recycling. This fund is inactive. Water and Sewer Enterprise Fund - This fund is used to account for the delivery of water and sewer services. The four components of the fund are meter reading, water services, sewer services,and customer services. Stormwater Utility Management Fund - This fund is used to account for fees collected for Storm- water operations and capital costs.Activities in this fund include maintenance of the storm drains, canals, and street and curb sweeping. 241 : City of Opa-locka FUND BALANCE II The City's Reserve Policy requires the General Fund to reserve a minimum of five hundred thousand dollars ($500,000) annually. Three hundred thousand dollars ($300,000) shall be available for use, with City Commission approval, to fund unanticipated budget issues, emergencies/natural disasters which may arise or potential expenditure overruns which cannot be offset through other sources. This reserve level shall be replenished at the beginning of each fiscal year so it is available on an ongoing basis. Two hundred thousand dollars ($200,000) shall remain unspent to provide for year-end reserve. Section 166.241 of Florida Statutes requires budgets to be balanced, meaning total revenues must equal total estimated expenditures for each fund. Therefore, if anticipated revenues equal estimated expenses, it can be assumed that the beginning and ending balance will be the same. A major indicator of a City's financial fiscal health is the reserve balance in the General Fund. The Government Finance Officers Association (GFOA) recommends maintaining an unreserved fund balance in the General Fund of no less than five to fifteen percent of regular operating expenses, or of no less than one to two months of regular operating expenditures, for all general-purpose governments, regardless of size. The following Indirect Expenses are an administrative charge payable from the Enterprise Funds to the General Fund. • A percentage of the Finance Department administration and the Public Works Department administration time that supports Enterprise Fund activities. • The City Manager's staff time will be allocated to the Enterprise Funds based on the proportion of the Enterprise Funds budget to the total budget. • The Accounts Payable Clerk and the Purchasing Officer's time will be allocated based on the number of checks printed and purchase orders issued. • The Human Resources staff time will be allocated based on the number of employees in the Enterprise Funds. • The City Clerk's office based on the number of resolutions and ordinances developed pertaining to those funds. • The Code Enforcement Division based on the number of citations written. 2511' - _ Cit of Opa-locka Executive Summary In FY 2018-2019, there was a property valuation increase of 10.4%. There will be continued efforts towards completion of capital projects construction. The City Agent of Record provided the City with increased employee benefits at a reduced cost. These savings contribute to an effort to reduce the growth in the overall reduction of the City's employee benefit expenses. The FY 2018-2019 Budget attempts to balance our obligation to continue to provide services to our residents with our fiscal responsibility and to be prudent with available resources. The FY 2018-2019 Budget for all funds totals $45,259,857. This represents an increase of $12,348,704 (37.5%) when compared with the FY 2017-2018 Amended Budget of $32,911,153. The increase is due mainly to capital expenditures. GENERAL FUND REVENUE ESTIMATES General Fund revenue estimates from all sources show$18,580,612, an increase of$1,231,299 or 7.1% when compared to the FY 2017-2018 Amended Budget of$17,349,313. The graph below depicts the major General Fund categories.All other revenue categories are grouped together under"Other Revenues". FY 2018-2019 General Fund revenue estimates are based on historical data and the current economic environment unless otherwise stated. 261' ., _ _ City; of Opa-locka FY2019 General Fund Revenue = $15,125,190 Charges for Service Fines and For Utility Taxes 1% 3/o 0% License and Permits 6% Other Revenue 0 0% Misc 1% GENERAL FUND - MAJOR REVENUE SOURCES ad 'aloreni tai Rey enue The Miami-Dade County Property Appraiser's office sets the assessed and taxable values of the property in the City of Opa-locka. Each year during September, the City sets a millage rate at which property owners are taxed according to the adopted budget. Taxable value of a property may differ from the assessed value because of exemptions. The maximum millage a City can levy is 10 mills. The City of Opa-locka FY 2018-2019 taxable value for operating purposes is $887,432,725.This is a 10.43% increase compared to the FY 2017-2018 taxable value. This is the City's second significant increase in property taxes since the 2008 national recession. Based on the rules to calculate the City's millage rate, the rolled back rate (the rate that generates the same level of revenues as the previous year) for the City is 8.6755. The FY 2018-2019 adopted millage rate is 9.800. This rate will bring in $706,586 more ad valorem tax dollars than in FY 2017-2018 based on the graphic below. Below you will find schedules depicting the change in gross taxable revenue over five years and ad valorem tax revenue over the past five years. Below is a schedule depicting the change in gross taxable value over the past five(5)years: 27 Ii' . _ _ City of Opa-locka 2015 8.5000 661,065,490 $5,450,485 2016 8.9000 691,118,724 $5,948,725 2017 10.0000 751,550,607 $7,139,541 2018 8.9000 803,622,462 $7,386,010 2019 9.8000 887,432,725 $8,092,596 Below is a graph depicting the ad valorem tax revenue over the last five years: Ad Valorem Revenue (2015-2019) $10,000,000 59.500,000 59,000,000 $8,500,000 58,000,000 $7,500,000 $7,000,000 $6,500,000 ,000,000 $5 I 55,500,000 55 000,000 2015 2016 2017 2018 2019 •Fisca!Year tJtilitc Taxes, Telecommunications Services Ta The City collects utility taxes from companies who charge residents or businesses for utilities such as electricity, gas,water and telecommunications. This category of revenues is estimated at$62,794 or .39% of the FY 2018-2019 General Fund revenues. This is an increase of .1% from last year's unaudited revenue. These revenues were pledged to fund the 2015 Capital Improvement Note that was used to purchase and renovate the City's Administrative Building. Once the annual debt service payment is paid, the remaining portion is transferred back to the General Fund. 28Ii' ., _ : City of Opa-locka Seven Year Utility Tax Revenue $1,800,000 $1,600,000 llj -$1,400,000 YEAR Revenue $1,200,000 2013-Audited $ 1,649,298 000000 ,2014-Audited 1,633,791 2015 Audited $ 1,592,000 $600,000 -- -2016- Unaudited $ 65,550 $400,000$200,000 2017- Unaudited $ 59,691 ANILTJJI_ 2018- Unaudited $ 62,753 2013- 2014- 2015- 2016- 2017- 2018- 2019- 2019- Proposed $ 62,794 Audited Audited Audited Unaudited Unaudited Unaudited Proposed Franchise Fees The City assesses a fee on corporations in return for granting them a privilege to exclusive rights to provide services to residents and businesses (FPL, BFI, and City Gas). Estimates from this category are estimated at$1,497,041 or 9.3% of total projected revenue and represents a 4% increase from last year. YEAR Revenue Seven Year Franchise Fee Revenue 2013-Audited $ 1,446,218 51,800,000 -. - 2014-Audited $ 1,399,951 $1,6ao,aoo ;- $1,400,000 2015-Audited $ 1,526,685 $1,200.000 51,000,000 I I _. _2016- Unaudited $ 1,160,952 $800.0 2017- Unaudited $ 1,318,041 5600,000 $400,000 ._. _... -- _--- - -__ - _..._ _ 2018- Unaudited $ 1,439,572 5200,000 2019- Proposed $ 1,497,^ 1 2013-Audited 2014-Audited 2015-Audited 2016-Unaudited 2017-Unaudited 2018-Unaudited 2019-Proposed 29f r . _ . City of Opa-locka Local Option Fuel Taxes Local Option Fuel Taxes are collected by the State of Florida and is levied on every net gallon of gasoline and diesel fuel sold in the county. The proceeds must be used to fund transportation expenditures. The City estimates to receive $0 in FY 2018-2019 in the General Fund as these revenues have been transferred to the Safe Neighbors to fund road work and transportation projects. Per Section 336.025 (1) (b) (3) Florida Statutes, these revenues are required to be used for expenditures needed to meet immediate transportation problems and for transportation related expenditures. YEAR Revenue Local Option Gas Tax Allocation 2013-Audited $ 275,189 2014-Audited $ 279,767 2015 284,500.00 - - 284,500.00 2015-Audited $ 284,500 2016 245,524 245,524.00 2016- Unaudited $ 49,366 2017- Unaudited $ 217,987 2017 - - - - 2018- Unaudited $ 29,104 2018 - - - - 2019- Proposed $ - 2019 - - 210,000 210,000.00 $300,000 $250,000 - i $200,000 $150,000 — - — $100,000 $50,000 2013-Audited 2014-Audited 2015-Audited 2016-Unaudited 2017-Unaudited 2018-Unaudited 2019-Proposed Seven Year Local Option Fuel Tax Revenue 30II' _ _ City of I;)pa-locka it.efses dnai P'ernaits This category accounts for revenues collected by the City for the issuance of occupational licenses to businesses and the cost of building, electrical, alarm and plumbing permitting, in addition to, certificates of occupancy and inspections. It is estimated that this category would provide for $759,775 or 4.1% of the FY 2018-2019 :eneral fund revenues and is 2.5% less than last year. YEAR Revenue Seven Year License and Permit Revenue $1,400.000 2013-Audited $ 2 2014-Audited $ 838,239 s1,200,000 2015-Audited $ 776,210 sato.oao -- - -- - - 2016 Unaudited $ 1,172,116 $4Wp00$600.000 --- --- ---- 2017- Unaudited $ 891,096 �, — -- 2018- Unaudited $ 779,537 $200,°°3 2019- Proposed $ 759,775 2013-Audited 2014-Audited 2015-Audited 2016-Unaudited 2017-Unaudited 2018-Unaudited 2019-Proposed GENERAL FUND - OTHER REVENUE SOURCES tit c;gm,ir-ru n nt,i1 Revenue The City receives revenues from the State of Florida and Miami-Dade County. The State of Florida distributes cigarette taxes, gas tax rebates, and alcoholic beverage taxes. State Shared Revenue is estimated at $10,703, less than 1% of the general fund budget for FY 2018-2019. The County distributes school crossing guard revenues and county occupational license revenue. County Shared Revenue is estimated at$30,000, less than 1% of the general fund budget for FY 2017-2018. The City's share in these categories increases with the growth of the economy and the growth of the City's population. izf i i_ight Cdni,`-r d It was initially recommended that the city continue with the Red Light Camera program, but after discussion, and the resolution for contract extension failed to pass City Commission,the Red Light Camera program was suspended and revenues removed from FY2018-2019 Budget in the amount of $850,000. This was recovered via the following: The City Manager's office is confident that a $1.4m reimbursement to CITT payable over 5 years will not be applicable to the current year, saving the General Fund $276,000. The enterprise funds have increased their allocation to the General Government in light of the fact that we do not charge property tax, franchise fees, impact fees, or any other tax/charge to the enterprise for resourced provided by the general government. is This category includes fees from services which the City provides, such as zoning and sub-division fees, rental of park facilities, police reports, and other miscellaneous charges. An estimate of $80,236 is anticipated to be received in FY 2018-2019 or 0.04% of the total budget and 17% less than last year's unaudited revenue. 31 I `' _ _ City of Opa-locka Fines and Forfeitures This category accounts for revenues received from Miami-Dade County for court fines, City issued citations, City code violations and returned check fines/penalties. Approximately $350,534 is estimated to be received in FY 2018-2019. This is 1.9% of the general fund revenues and is $1.3M less than last year. Other Revenues This category includes revenues such as public records request, copies, towing revenues, notary fees, etc. The FY 2018-2019 estimate for this category is $180,100, .9% of the budget, and represents a 51% decrease from last year's unaudited revenue. lntertund This category also includes reimbursements from the Enterprise Funds, $1,074,425 for expenditures incurred to the General Fund for providing support to the Enterprise Funds. This reimbursement is calculated based on an estimate of the percentage of indirect costs the General Fund provides to the Enterprise Funds. Direct expenses attributable to any enterprise fund are charged directly to that fund. This category accounts for$1,776,259, 11.7% of General Fund revenue for FY 2018-2019 and represents an increase of$1,481,114 over the 2018 unaudited budget. The increase is primarily due to reimbursement of vehicle charges and rental charges from departments, and reimbursement for indirect costs from enterprise funds. Transfers Included in this category are transfers from the Capital Improvement Debt Service Fund. State shared revenues and sales tax are recorded in the Capital Improvement Debt Service Fund to pay the debt service on the 2011A&B Capital Improvement Bonds. Florida Power & Light and State of Florida Telecommunications Utility Taxes are pledged to pay the 2015 Capital Improvement Note. After those payments are made, the residual funds are transferred by the Debt Service Fund to the General Fund. In FY 2018-2019, $2,285,197 will be transferred. 32Ii' .: - City- of Opa-locka AD VALOREM TAXES 6,969,725.00 8,092,596.00 16.11% FRANCHISE FEES 1,439,572.00 1,497,041.00 3.99% UTILITY TAXES 62,753.00 62,749.00 -0.01% LOCAL OPTION GAS TAXES 29,104.00 - -100.00% LICENSES&PERMITS 779,537.00 759,775.00 -2.54% STATE GRANTS - - n/a STATE SHARED REVENUE 13,158.00 10,703.00 -18.66% OTHER SHARED REVENUE/COUNTY 4,750.00 30,000.00 531.58% CHARCRS FOR SERVICES 96,962.00 80,236.00 -17.25% FINES&FORFEITURES 1,326,354.00 350,534.00 -73.57% INTEREST - - n/a OTHER REVENUES 669,874.00 1,956,359.00 192.05% r TRANSFER - 2,285,197.00 #DIV/0! PRIOR YEAR FUND BALANCE - - n/a TOTAL REVVINUE $ 11,391,789 $ 15,125,190 32.77% 33 1i _ City of Opa-locka CITY OF OPA-LOCKA(FY 2018-2019) OPERATING REVENUE SUMMARY GENERAL,GOVERNMENT FUNDS. FY 2016 FY 2017 FY'2018 FY 2018 FY 2019 BUDGET as 001-GENERAL FUND A TAXTS 311100 GENERAL FUND AD VALOREM TAXES 7,60E137 7,386,010 62:89,301 6,969,7:5 8,092,596 314100 GENERAL FUND UTILITY TAX-F P.L. 592,283 0 0 0 0 314400 GENERAL FUND UTILITY TAX-CITY G 40,761 30,874 40.000 39.737 40,000 314500 GENERAL FUND STATErFL 4 TELECOM -6,098 0 0 0 0 314900 GENERAL FUND UTILITY TAX-OTHER 24,789 22,817 23,752 23,016 22,749 TOTAL A TAXES 8,259,971 7,445,701 6,353,053 7,032,478 8,155,345 CHARGES FOR SERVICES 341200 GENERAL FUND Z ONING&SUB Div FE 25,588 17,750 31;452 25,420 25,792 341300 GENERAL FUND XEROX COPIES 1,763 5,174 1,853 1,358 1,500 341400 GENERAL FUND NOTARY FEES 155 136 41 20 50 342100 GENERALFCND POLICE AR&0.'R 11,395 8,241 8,2 77 8,477 8,367 342120 GENERAL FUND OFF DUTY REVENUE 6,140 47,760 20,692 22,044 15,000 343341 GENERAL FUND RETURNED CHECKS -337 -6,930 -1,845 -1,845 0 347210 GENERAL FUND RECR ACTIVITY FEES 7,453 9,520 10,246 8,887 7,609 347230 GENERAL FUND RNTL OF PARK FACIL 9,3 60 0,138 7,091 7,595 6,918 347250 GENERAL FUND SLIMIER PROGRAM R 11,640 5,184 10;000 6,3 26 10,000 347260 GENERAL FUND RECREATIONDONATI 250 0 0 0 0 347270 GENERAL FUND REC FOOTBALL FROG 4,225 620 10,150 12,173 5,000 347321 GENERAL FUND POOL FACILITY REVS 2,360 397 0 507 0 347900 GENERAL FUND DONATIONS&CONTR 4,373 0 0 0 0 TOTAL CHARGES FOR SERVICES 84,365 93,990 97,957 96,962 80,:36 FINES=MITI FORFEITURES 351100 GENERAL FUND COURT FINES-COUN 63,640 150,130 207,078 275,255 100,000 354100 GENERAL FUND VIOLATION OF LOCL 253,489 203,274 432,928 371,744 236,000 354110 GENERAL* FUND CODE ENFORCEMENT 5,682 8,796 5;053 4,730 5,000 354111 GENERAL FUND CODE ENFORCEMENT 6,944 8,937 6,437 5,075 5,000 354112 GENERAL FUND CODE ENFRCEMNT POD 4,231 4,142 3;349 2,641 2,000 354113 GENERAL FUND CODE ENFORNUSIAN 4,399 0 1;041 0 0 354116 GENERAL FUND CE RELEASE FEE 1,296 1,827 2,179 1,820 1,534 354120 GENERAL FUND CODE ENFORCMT BR 2,692 10,044 2,003 994 1;000 354140 GENERAL FUND RED LIGHT CAMERA F 1;253,298 1,294,014 983;429 664,095 0 TOTAL FINES AND FORFEITURES 1,595,669 1,741,163 1,643,496 1,326,354 350,534 MiticatiaLiSLUBM. 313110 GENERAL FUND FRANCHISE FEE-ECOL 26,667 0 0 0 0 TOTAL FRANCHISE&UTILITY 26,667 0 0 0 0 FRANCHISE FEES 313100 GENERAL FUND FR,4NCHISE FEE-FPI 1,084,186 1,112,376 1,143,725 936,689 1,0 4,059 313111 GENERAL FUND FRANCHISE FEE-GRE 0 4,167 166,519 154,900 151,317 313170 GENERAL FUND FRANCHISE FEE-COM 22,965 188,803 324;204 335,577 300,000 34II' . _ _° City of Opa-locka FY 2016 EY 2017 FY 201100FY 2018 FY 2019 UNAUDITED t ALDIiiD MENDED UNAUDITED ADOPTED BJ7DGFl 1.111 RUM 313600 GENEILAL FUND FRANCHISE FEE-BEN 3,900 3,300 3,599 3,300 3,000 313 700 GENERAL FUND FRANCHISE FEE-EFT 23,:34 9,395 6,504 9,106 8,665 TOTAL FRANCHISE FEES 1,134,225 1,318,041 1,644,551 1,439,572 1,497,041 LXTERFLTND 329030 GENERAL FUND ADM REIMS SOLID W 54,060 0 0 0 0 389040 GENERAL FUND ADM REI EIB WATER A 1,413,275 0 0 0 961,562 389030 GENERAL FUND ADM REIMS STORltii 63,000 0 223,352 239,755 112,857 389061 GENERAL FUND ADM.RED.113.T.C.O.E 0 0 9,852 1,407 0 329062 GENERAL FUND ADM REIMB TOWN CE 0 0 55,610 53,983 0 -tee ADM REAM CRA. 0 0 0 0 9,821 323030 l'EHICHLE?IAJNTENANCE SERVICE FE 0 0 0 0 692,013 TOTAL LNTERFUND 1,332,935 0 348,814 295,145 1,776,259 LICENSE AND PERMITS 321050 GENERAL FUND OCCUP.LICENSES-CI 213,297 211,141 210,247 206,222 186,574 321150 GENERAL FUND OCC LICENSE-FIELD I 2,674 8,600 2,775 4,065 3,000 321200 GENERAL FUND OCC LICENSE LATE P 15,108 19,508 232 238 2,000 322110 GENERAL FUND BUILDING PERMITS 370,501 402,563 343,931 252,154 285,514 322130 GENERAL FUND ALARM REGISTRATIO 25 0 0 0 0 322200 GENERAL FUND ELECTRICAL PERkIITS 52,190 40,939 37,115 31,371 35,000 322300 GENERAL FUND PLUMBING PERMITS 33,439 38,452 11,957 17,107 20,000 322301 GENERAL.FUND MECHAI49CAL PERMIT 0 2,274 4,341 6,545 0 322310 GENERAL FUND CONTRACTORIICENS 0 25 225 325 0 322400 GENERAL.FUND CERTIFICATE OF OCC 8,227 12,270 4,089 1,800 7,537 322410 GENERAL FUND CERTIFICATE OF TI SE 172,062 178,471 175,590 159,640 142,690 322500 GENERAL FUND LANDLORD PERMITS 82,132 43,435 98,940 91,510 76,960 322600 GENERAL FUND SPECIAL EVENT PERM 1,200 1,640 1,648 2,560 500 TOTAL LICENSE A,ND PERMITS 1,172,116 959,324 291,096 779,537 739,775 LOCAL OPTION GAS TAXES 312405 GENERAL FUND FIRST LOCL OPTN FUE 35,862 217,987 0 29,104 0 312410 GENERAL FUND COUNT Y NINTH-CENT 13,504 34,803 0 0 0 TOTAL LOCAL OPTION GAS TA3IE: 49,366 302,793 0 29,104 0 A LISCELL.ANEon REYrENL'ES. 359120 GEES!3 I.FUND RETURNED CHECK PE 100 290 0 0 0 361100 GENERAL FUND INTEREST EARNED 38 3 0 0 0 362100 GENERAL FUND LEASE 4 RENTAL INC 250 0 0 0 0 364100 GENERAL FUND SALE OF FIXED ASSET 735 87,548 0 0 0 364110 GENERAL FUND INS REIMS LOS OF FIX 53,258 479,341 74,241 197,329 50,000 366903 GENERAL FUND FOURTH OF JULY SPO 20,035 0 0 0 0 366902 GENERAL FUND STATE OF THE CITY D 2,950 0 0 0 0 366914 GENERAL FUND VALE:117MS DAY El 644 0 0 0 0 366999 GENERAL FUND OTHER CONT&DONA 20,755 0 0 0 0 369200 GENERAL FUND WONCER S COMPENS 48,853 6,666 0 0 0 369900 azniatAL FUND OTHER MISC REVENU 427,238 236,957 155,533 102,330 100,000 369906 GENERAL FUND NU-WAY TOW/N. G SER 1,650 1,675 2,123 2,500 9,500 City of Opa-locka Fl 2016 FY 2017 FY 2018 FY 2018 FY 2019 "Kg BUDGE' AIM 1112Rfal 369907 GENERAL FUND SUNSHINE TOWING IN 1,850 3,375 2,425 2,050 1,800 369908 GENERAL FUND 1)OLPH1N TOUTNG& 625 850 250 1,075 0 369909 GENERAL FUND DOWNTOWN TOWING 2,075 4,460 3,875 3,650 1,800 369914 GENERAL FUND REFUND OF TRAVEL 549 0 97 97 0 369940 GENERAL FUND COST RED .1B.JRSTAlE 0 28,613 15.501 17,031 0 369950 GENERAL FUND WITNESS FEES 75 94 0 0 0 369960 GENERAL FUND LIEN SE.ARC_&RELEAS 47,525 51,120 45.565 39,190 251)00 369970 GENERAL FUND QUALIFYING FEES 3,160 0 0 3,46 0 369980 GENERAL FUND DRAPER 35,000 0 0 0 0 TOTAL MISCELLANEOUS REVENU 667,365 900,992 299,611 374,729 180,100 SHARED REVENUE-COUNTY 338110 GENERAL FUND SCHOOL XING GUARD 38,849 13,416 15,179 911 10,000 338200 GENERAL FUND OCCUPATIONAL LIC-C 19,400 262,576 3,839 3,839 20,000 TOTAL SHARED REVERIE-COLN 58,249 275,992 19,018 4,750 30,000 SHARED REVENUE STAU 335140 GENERAL FUND MOBILE HOME LJCEN 7,752 6,976 2.034 2,034 4,000 335150 GENERAL FUND ALCOHOLIC BEVEF.A 6,933 7,835 4,384 11,124 6,703 TOTAL SHARED REVENUE STATE 14,685 14,811 6.418 13,158 10,703 TRANSFER 381010 GENERAL FUND TRANSFER IN 0 0 1,724.140 0 0 381230 GENERA.FUND TRANS 3N CAP ThIP DE 681,790 381,243 1,142.793 0 2.285,197 TOTAL TRANSFER 681,790 381,243 2,866.933 0 2,285,197 TOTAL 001-GENERAL FUND 15;277,463 13,434,048 14,170.948 11,391,789 15,125,190 118-RISK MANAGEMENT FUND LNTERF ND 384140 RISK MLANAGEMEIT FUND L*7SU'RANC 0 0 0 1,739,717 2,246,756 384140 PROP,CASUALTY,WRK COMP INSURA` 0 0 2,020.220 0 0 TOTAL INTERFUYD 0 0 2,020.220 1,739,717 2.246,756 TOTAL 118-RISK MANAGEMENT FUND 0 0 2,020,220 1,739, 17 2,246,756 119-INFORMATION TECH FUND Lei TERF1 ND 383030 IT OPERATIONS INFO SYS SERVICE FE 0 0 0 0 501,479 383030 INFORMATION TECH FUND I[+1FO SYS S 0 0 6474.866 554,485 0 TOTAL INTERFUND 0 0 604,866 554,485 501,479 TOTAL 119-INFORMATION TECH FUND 0 0 604,866 554,485 501,479 490-TOWN CENTER on TOWN CENTER ONE 314100 TOWN CENTER ONE UTILITY TAX-F.P. 77,999 0 0 0 0 314500 TOWN CENTER ONE STATETI.A TELEC 251,143 0 0 0 0 361100 TOWN CENTER ONE.INTEREST EARNE 1 0 0 0 0 371001 TOWN CENTER ONE SF WORKFORCE 67,082 74,278 76.321 37,688 78,602 371002 TOWN CENTER ONE GRACE ACADEMY 80,000 163,750 0 0 0 371003 TOWN CENTER ONE KIDS ON POINT 99,240 83,000 0 0 0 36II' :_ _ ._ City- of Opa-locka FY 2016 FY 2017 Flt 2018 FY 2018 FY 2019 UNAUDITED UNAUDITED AMENDED UNAUDITED ADOPTED BUDGET YT BUDGET 371004 TOWN CENTER ONE Lx;TOUCH LOGIST 54,714 52,965 0 0 0 371005 TOWN CENTER ONE ART ACADEMY O 0 63,080 151,392 138,258 215,408 TOTAL TOWN CENTER ONE 630,179 437,073 227,712 175,946 294,010 TRANSFER 381001 TOWN CENTER ONE.TRANSFER LN FRO 0 0 325,568 0 413,178 TOTAL TRANSkAt 0 0 325,568 0 413,178 TOTAL 490-TOWN CENTER ONE 630,179 437,073 553,280 175,946 707,188 TOTAL GENERAL GOVERNMENT F 15,907,642 13,871,121 17,349,313 13,861,938 18,580,612 37 I ' City of Opa-locka GENERAL FUND EXPENDITURES Expenditure By Department Community Development GF Parks and Recreation GF City Manager GF Budget 2% Building and License Budget City Commission Budget Budget GF Budget 3% 1% 3% 3% Non-Departmental } 6% Transfer and Reserves 3% Town Center 4% Pub,fcW T - ‘. City Clerk Budget 2% Human Resources GF Budget 2% City Attorneys GF Budget 3% Information Technology GF Budget 3% City Commission - The FY 2018-2019 budget of$167,874 reflects an increase of$25,699 compared to the FY 2017-2018 adopted budget and .9% of the General Fund budget. This budget provides for the City Commission's salary, health insurance, monthly allocation, and travel allocation. The increase is due to office rental expense. City Manager`s Office - Executive- The FY 2018-2019 budget of $508,877 reflects a decrease of $112,290 compared to the FY 2017-2018 adopted budget and is 2.7% of the General Fund budget. The decrease is due to decreased executive staff and related benefits. City Manager 'ion-Departmental Division -This division provides for City-wide expenses that cannot be attributed to any particular department. This FY 2018-2019 budget is $1,063,668, a decrease of $234,781 over the 2017-2018 adopted budget. This division represents 5.7% of the General Fund budget. City Manager's Office - Reserves - As recommended by the City's Financial Integrity Policies, the City has set aside the required operating reserves and sick/annual leave reserves. The General Fund reserve is approved at $500,000 level and the City has $65,000 approved for the sick/annual leave reserve. City Manager Reserve's total $565,000, or 3% of General Fund budget, $563,926 below the 2017-2018 adopted budget. 38 II' City of r()pa-locks tity Manager s Office - Emergency Si Disaster - There is currently$30,000 budgeted in this area, .16% of General Fund budget, $70,941 below the 2017-2018 adopted budget. r : Manage' s Office - Special FA ents -There is currently nothing budgeted in this area. I trA ncenter - The 2018-2019 budget is $707,188, an increase of$153,907 over the 2017-2018 adopted budget mainly due to an increase in reserves. This division represents 3.8% of the General Fund budget. t:it.. Clerk - The City Clerk's budget is proposed at $425,589, an increase of$74,831 from FY 2017-2018 and is 2.3% of the General Fund budget. The increase is due to salary and office rental expense and software purchases. Cite �ttornel - The City Attorney's budget of $507,874 provides for legal contractual services of $237,600 including costs for litigation. This is an increase of$69,982 over the 2017-2018 adopted budget and is mainly due to contingencies. The division accounts for 2.7% of the General Fund budget. Risk Management has been transferred to the Human Resources Department since FY2015. Human Resources-The FY 2018-2019 budget of$301,908, an increase of$45,782 over the 2017-2018 adopted budget, and represent 1.6% of the General Fund budget. The increase is mainly due to salary and office rental expense. Risk 'Management - The FY 2018-2019 budget of $2,246,756, an increase of $292,002 over the 2017- 2018 adopted budget, and represents 12.1% of the General Fund budget. The increase is mainly due to general liability claims and insurance charges. i finance Department - The Finance Department budget of$805,070, 4.3% of General Fund budget, and is $296,423 more than FY 2017-2018. The increase is primarily contributed to increases in salary and office rental expense. Information Technology - Funding for FY 2018-2019 is $501,479. This is a $103,387 decrease from FY 2017-2018 adopted budget and represents 2.7% of the General Fund budget. All computer equipment for the City (with the exception of the Police Department) will be purchased through this Department. There is $30,250 budgeted for computer equipment and $125,000 budgeted for software license payments. The decrease is due to a reduction in computer equipment purchases. Planning and Community Development - Funding for FY 2018-2019 is $348,695, a decrease of$58,601 over the 2017-2018 adopted budget due to the Brownsfield project. This division represents 1.9% of the General Fund budget. Building and License Department - The FY 2018-2019 budget of $507,303 represents a $129,030 increase from the 2017-2018 adopted budget, and is 2.7% of the General Fund budget. The increase is due to salary and office rental expense and vehicle service charges. Parks & Recreation - Funding for FY 2018-2019 is $591,521, or $426 more than the 2017-2018 adopted budget.This department accounts for 3.2% of General Fund budget. 39 City of Opa-locka Police Department- The budget for the department is in the amount of $6,837,299 and represents 36.8% of the General Fund budget and is $937,772 more than FY 2017-2018 adopted budget. The increase is primarily due to office rental space,vehicle service charges, salaries, computer equipment and insurance. Code Enta_inaeut -Code Enforcement's budget is $455,199, an increase of $105,265 over FY 2017- 2018 adopted budget, and represents 2.5% of the General Fund budget. The increase is mainly due to salary and office rental expense and vehicle service charges. - Funding for FY 2018-2019 is $537,146, a decrease of$48,246 over the 2017-2018 adopted budget due to reductions in information technology charges and insurance expense. This fund represents 2.9% of the General Fund budget. Public Works and Utilities Department- The Public Works Department's budget of $2,346,462, or $591,411 more than the 2017-2018 adopted budget. This department accounts for 12.6% of the General Fund. The increase is due to salaries, insurance, repairs and maintenance and vehicle service charges. Direct and Indirect Expenses In FY 2011, we amended the way we account for direct and indirect expenses in the Enterprise Funds. In previous years, expenses that were shared between funds were charged 100% in the General Fund and an administrative reimbursement was then made from the Enterprise Funds to the General Fund. We are now charging direct expenses (those that are specifically associated to a program and clearly identifiable) to the Enterprise Funds and identify indirect costs that will be an administrative charge payable from the Enterprise Funds to the General Fund. Direct Expenses that were previously charged 100% in the General Fund and now charged to Enterprise Funds as clearly identifiable expenses include: • Utility Billing staff and operating costs • SunGard software maintenance costs - the maintenance costs for the Utility Billing system can be charged directly to the Water&Sewer Fund • FPL Costs-the energy costs for the pump stations can be charged to the Water&Sewer Fund. • Fuel Costs - the new fuel card system will allow us to charge the fuel used for programs directly to the appropriate fund. For example,the fuel used in the meter reader trucks will be allocated to the Water&Sewer Fund. The following Indirect Expenses are an administrative charge payable from the Enterprise Funds to the General Fund. • A percentage of the Finance Department, MIS Department, Office of the City Clerk, City Attorney, and City Commission time that supports Enterprise Fund activities. • The City Manager's and Finance Department's administration staff time will be allocated to the Enterprise Funds based on the proportion of the Enterprise Funds budget to the total budget. • The Accounts Payable Clerk and the Purchasing Officer's time will be allocated based on the number of checks printed and purchase orders issued. • The Human Resources staff time will be allocated based on the number of employees in the Enterprise Funds. • The Code Enforcement Division based on the number of citations written. 40If' _. City of f)pa-locka DEBT SERVICE FUND : :Ei1ftr►! Iraapro‘chic-lit Debt S ark ice- The City has pledged receipts from two revenue streams to re-pay 2011A&B Capital Improvement Revenue Bonds. The City has also pledged Florida Power & Light and State of Florida Telecommunications Utility Taxes to repay the 2015 Capital Improvement Note. After paying the debt service charges, some of the balance remaining is transferred out to the General Fund. The table below summarizes budget estimates for FY 2018-2019. These revenue estimates are provided annually by the Florida Department of Revenue, Office of Tax Research. In FY 2011, the City refinanced the Series 1994A Capital Improvement Revenue Bonds to take advantage of lower interest rates and immediately financed several capital projects. In the end, the refinancing was successful and the City received $2,320,000 to apply towards capital projects. As a result of refinancing, the principal and interest payments to the 2011A&B Capital improvement bonds will be lower and the transfer to the General Fund will be higher. In FY 2015, the City negotiated an $8.6 million Capital Improvement Note to purchase a 4-story professional office building in the Downtown Area to serve as the City's Administrative Office Building. This purchase eliminated close to 10 years of rental payments . CITY OF OPA-LOCKA(FY 2018-2019) OPERATING REVENUE SUABIARY DEBT SERVICE FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 UNAUDITED UNAUDITED AMENDED UNAUDITED ADOPTED BUDGET YTD BUDGET 230-CAP.IMP.DEBT SERV.FUND SHARED REVENUE STATE 314500 CAP_IMP.DEBT SERV.FUND STATE.FL 160,948 374,656 426,277 357,530 347,121 335120 CAR IMP.DEBT SERV.FUND STATE RE 641,877 587,343 169,775 169,775 608,081 335180 CAP_IMP.DEBT SERV.FUND LCL GOV 1,032,017 1,010,413 461,313 461,313 1,296,067 TOTAL SHARED REVENUE STATE 1,834,842 1,972,412 1,057,364 988,617 2,251,269 TAXES 314100 CAP_IMP.DEBT SERV.FUND UTILITY T 497,071 L229,401 1,322,480 1,068,056 1,244,098 TOTAL TAXES 497,071 1,229,401 1,322,480 1;068,056 1,244,098 TOTAL 230-CAP.IMP.DEBT SERV.FUZZ? 2,331,913 3,201,813 2,379,844 2,056,672 3,495,367 TOTAL DEBT SERVICE FUNDS 2,331,913 3,201,813 2,379,844 2.056,672 3,495,367 CAPITAL PROJECTS FUND Sale Neighborhood Capital Improvement Projects - The FY 2018-2019 budget includes revenues which the City anticipates will come from the Community Development Block Grant and operations. The table shown below details these estimates: 411 City of Opa-locka Operating Loan Grant Capital Project Funds Funds Funds Total Cost Community Development Historical City Hall Rehabilitation/Ali Baba Cultural Arts Center($980K/$471K) $2,000 $0 $0 $2,000 Segal Parks Improvements $1,000 $0 $0 $1,000 Resurfacing Projects $0 $0 $289,000 $289,000 TOTAL $3,000 $0 $289,000 $292,000 421I' . City- of Opa-locka CITY OF OPA-LOCKA(FY 2013-2019) OPERATING REVENUE SUMMARY CAPITAL IMPROVEMENT FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 UNAUDITED UNAUDITED AMENDED UNAUDITED ADOPTED BUDGET YTD BUDGET 320-SAFE NEIG.CAP.IMP.FUND FRANCHISE AND UTILITY 312405 SAE NEIG.CAP.IMP.FUND FIRST LOC 0 0 0 128,065 210,000 TOTAL FRANCHISE AND urmaY 0 0 0 128,065 210,000 GRANTS 331691 SAFE NEIG.CAP_IMP.FUND GRANTS-C 0 0 298,973 0 980,000 331694 SAFE NEIG.CAP.IMP.FUND GRANTS-G 686,128 0 0 0 0 331696 SAFE NEIG_CAP.IMP.FUND GRANTS-C 0 0 0 0 471,000 331697 SAFE NEIG.CAP.IMP.FUND GRANTS-C 0 0 0 0 351,000 334733 SAFE NEIG.CAP_IMP.FUND GRANT-SF 86,662 79,712 0 0 0 334792 SAFE NEIG.CAP.IMP.FUND HISTO PRE 1,728 0 0 0 0 TOTAL GRANTS 774,518 79,712 298,973 0 1,802:000 LOCAL OPTION'GAS TAXES 312410 SAFE NEIG_CAP_The.FUND COUNTY N 0 0 0 48,723 79,000 TOTAL LOCAL OPTION GAS TAXE 0 0 0 48,723 79,000 SAME 331695 SAFE NEIG.CAP.IMP.FUND BROWNSFI 0 0 0 17,835 0 TOTAL OTHER 0 0 0 17,835 0 TOTAL 320-SAFE NEIG_CAP_IMP_FUND 774,518 79,712 298,973 194,623 2,091,000 TOTAL CAPITAL IMPROVEMENT F 774,518 79,712 298,973 194,623 2,091,000 43 I '., . City of Opa-locka CITY OF OPA-LOCKA(FY 2018-2019) OPERATING REVENUE SUMMARY ENTERPRISE FUNDS FY 2016 Flt 2017 F`Y 2018 FY 2018 FY 2019 itakrai _UM BM= 410-SOLID WASTE FUND SERVICE CHARGES-SOLID WASTE 343400 SOLID WASTE FUND WASTE&GARBA 0 1,600,000 0 0 0 TOTAL SERVICE CHARGES-SOLID 0 1,600,000 0 0 0 TOTAL 410-SOLID WASTE FUND 0 1,640,000 0 0 0 44=WATER_AND SEWER FUND GRANTS 334700 WATER AND SEWER FUND GRANTS 0 0 0 0 552,950 334701 WATER AND SEWER FUND LIFT STATI 105,756 10,000 0 0 0 TOTAL GRANTS 105,756 10,000 0 0 552;050 DiTERFUND 389053 WATER AND SEWER FUND AID:[.RED.I 0 0 0 0 0 TOTAL INTERFUND 0 0 0 0 0 QItiER t SCE6L REY. -ir>F 361100 WATER AND SEWER FUND INTEREST E 41 0 0 0 0 369900 WATER AND SEWER FUND OTTER AILS 12,465 7,287 50 75 1,000 369901 WATER AND SEWER FUND DERM REV 522,195 617,039 604;000 426,550 649,840 369902 WATER AND SEWER FUND EXCISE TA 20,385 29,577 15,000 35,192 15,000 369950 WATER AND SEWER FUND LIEN SEAR I65 0 0 0 0 369951 WATER AND SEWER FUND DADE COU 336 140 80 I I0 250 369952 WATER AND SEWER FUND OpA LOCK 635 325 200 275 250 384120 WATER AND SEWER FUND STATE REV 1,086,11.7 0 0 0 0 533301 DEEM EXPENSE SRVC FEE -582,195 -553,864 404,000 -550,000 -649,800 TOTAL OTHER MISCELL REVENUE 1,120,144 504 15,330 47,795 16,500 OTHER SOURCES 321001 WATER AND SEWER FUND TRANSFER 0 0 0 0 0 383010 WATER AND SEWER FUND TRANS IN- 0 0 0 0 0 324110 WATER AND SEWER FUND STATE REV 0 0 1,:26,955 226,956 6,522,396 TOTAL OTHER SOURCES 0 0 1,726,956 226,956 6,522,396 SERVICE CHARGES-SEWER UTILITY 343510 WATER.AND SEWER FUND SEWER REV 4,140,030 4..228,390 4,905,655 22,915,155 5,890,170 TOTAL SERVICE CHARGES-SEINE 4,140,030 4,228,390 4,905.655 2,915,188 5,890,170 SERVICE CHARGES-WATER UTILITY 343310 WATER AND SEWER FUND WATER RE 3.650,716 3,774,196 4,43 5.005 2,559,335 5,470,796 343330 WATER AND SEWER FUND FIRE LINE C 2,041 1,837 2,000 2,526 1,500 343340 WATER AND SEWER FUND FIRE H'YDR -61,646 867 108,971 70,979 93,070 343341 WATER AND SEWER FUND RETURNED 1,212 17,506 13,554 15,553 1,000 343342 WATER AND SEER FUZE?RETURN CI{ 1.480 2,431 975 1,164 1,000 343343 WATER AND SE'vt s'R FU IRE-CONNE 17,850 -6 100 150 0 343344 WATER AND SEWER FUND LOCK MET 4,63 5 0 40 40 0 Cite of Opa-locka FY2016 FY2017 FY2018 FY2018 FY2019 UNAUDITED UNAUDITED AMENDED UNAUDITED ADOPTED BUDGET YTD BUDGET 343345 WATER AND SEWER FUND REMOVE M 0 200 0 0 0 343346 WATER AND SEWER FUND PLUG LINE 600 900 0 0 0 343347 WATER AND SEWER FUND BROKEN L 10 50 0 0 0 343348 S[_ATER AND SEWER FUND NEW SERVI 0 300 750 830 1,000 343349 WATER AND SEWER FUND W&S VERI 5,857 2,700 2,825 2,602 2.400 343350 WATER AND SEWER FUND WATER SR 6,498 16,586 6,873 8,898 6,000 TOTAL SERVICE CHARGES-WATE 3,639,252 3,817,567 4,5 71,091 2,662,377 5,576,766 TOTAL 440-WATER AND SEWER FUND 9,005,181 8,056,461 11,219,033 5,716,722 18:;558,812 450-STORM WATER FUND SERVICE CHARGES-STORMIWATER UTILITY 343800 STORM WATER FUND STORM WATER 623,483 741,568 640,634 596,996 760,082 TOTAL SERVICE CHARGES-STOR 623,483 741,568 640,634 596,996 760,032 TOTAL 450-STORI,I WATER FUND 623,483 741,568 640,634 596,996 760,082 TOTAL ENTERPRISE FUNDS 9,628,665 10,398,029 11,859,667 6,313,718 19,318,894 47Ii' . City of Opa-locka SPECIAL REVENUE FUNDS The City has three Special Revenue Funds which are receiving funding from outside sources. These programs enhance the principal public safety and the physical environment components which are funded by the General Fund. SPECIAL LAW ENFORCEMENT 10,000 - 10,000 PEOPLES TRANSPORATION TAX 1,226,838 - 1,226,838 COMMUNITY REDEVELOPMENT AGENCY 353,723 183,423 537,146 1,590,561 183,423 1,773,984 The Special Law Enforcement Fund accounts for proceeds from the State's law enforcement trust fund, fines, and forfeitures. Dollars from monthly fine proceeds are primarily used towards training. The FY 2018-2019 revenue budget includes $10,000 from the State. Peoples Transportation Tax (formerly PTT) Fund -The City has budgeted $1,226,838 in the Transportation Tax Fund to fund the Bus Circulator ($180,000) and the following projects: • Road Improvements The City is anticipating $1,226,838 in current year PTT proceeds and other funding and will carry forward the unused portion from prior years' proceeds to FY 2018-2019 to complete the above mentioned projects. Revenue estimates are provided by Miami-Dade County and any unused dollars will be carried forward to be used within the next five years. The City will also use Local Option Gas Tax dollars towards these projects. Transportation Fund revenue includes the following: CITT Revenue 1,226,838 Transfers In - Fund Balance 0 Total $1,226,838 Community Redevelopment Agency (CRA Fund) - The CRA fund was established to account for activities of the Community Redevelopment Agency. This plan and agency was approved by the City Commission in FY 2011 to spearhead physical and economic development in the City of Opa-locka. The CRA Fund will receive a total of $537,146 in TIF and City ad valorem tax revenues, combined. The Community Development Department has taken over operations of the CRA Fund. 48 11 City of Opa-locka CITY OF OPA-LOCKA(FY 2018-2019) OPERATING REVENUE SUMMARY SPECIAL REVENUE FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 UNAUDITED UNAUDITED AMENDED UNAUDITED ADOPTED BUDGET AM BUDGET 165-SPECIAL LAW ENFORCEMENT SPECIAL LAW ENFORCEMENT FUND 335210 SPECIAL LAW ENFORCEMENT LAW EN 3,591 3,938 0 2,537 10,000 364120 SPECIAL.LAW ENFORCEMENT AUCTIO 38,073 0 0 0 0 369900 SPECIAL LAW ENFORCEMENT OTHER 0 105,896 0 0 0 383010 SPECIAL LAW ENFORCEMENT TRANS I 0 0 10.000 0 0 TOTAL SPECIAL LAW ENFORCEME 41,664 109,834 10,000 2,537 10,000 TOTAL 165-SPECIAL LAW ENFORCEMENT 41,664 109,834 10,000 2,537 10,000 176 PEOPLES TRANS TAX FUND TRANSPORTATION FUND 312405 PEOPLES TRANS TAX FUND FIRST LOC 176,875 0 0 0 0 312410 PEOPLES TRANS TAX FUND COUNTY N 68,649 0 0 0 0 334950 PEOPLES TRANS TAX FUND CNTY TRA 126,207 150,000 241,707 60,000 1,226,838 334951 PEOPLES TRANS TAX FUND TRANSIT I 0 72,006 0 0 0 TOTAL TRANSPORTATION FUND 371,731 222,006 241,707 60,000 1,226,838 TOTAL 176-PEOPLES TRANS TAX FUND 371,731 222,006 241,707 60,000 1,226,838 180-CRA FUND EQMAIMMEELDEDISTAIEMAGEJELM 311110 CRA FUND AD VALOREM TAXES-CIT 0 0 469,253 0 353.723 311120 CRA FUND AD VALOREM TAXES-COU 27,096 0 116,139 0 183,423 TOTAL COMMUNITY REDEVELOP 27,096 0 585,392 0 537,146 TOTAL 180-CRA FUND 27,096 0 585,392 0 537,146 TOTAL SPECIAL REVENUE FUNDS 440,491 331,840 837,099 62,537 1,773,934 49I ' . City of()pa-±ka Government-wide Activity = $45,259,857 SPECIAL REVENUE ACTI¥TY, $1,773«4 yy 50I " City- of Opa-locka co O " r) 0 OA (,/...'*..p,-L.Oeirdil O !"� • r:-v mai& TJ • v ("I) X92 o Q -40R Ai'*--O 5 5 Mme• CA CA ismi• O 51 I l' - City of Opa-locka City Commission Position Title Number Budgeted Total Salary and Benefits Mayor 1 16,152 Vice Mayor 1 16,152 Commissioner 3 48,459 Total 5 580,763 Citizens I � I Mayor Vice Mayor Comissioners {3} 52IP .; City- of Opa-locka City Commission The City of Opa-locka, Florida ("City") in Miami-Dade County, Florida ("County") was incorporated in 1926 and comprises 4.5 square miles. The City operates under a Commissioner/City Manager form of government with the Commission functioning as the governing body. Under the expression of the City's Charter, the City Commission, which consists of a Mayor, a Vice-Mayor, and three Commissioners, is responsible for the determination of all matters of policy as implemented by the City Manager and City's employees. The Commission meets on the second and fourth Wednesday of the month to discuss regular business issues. The Mayor presides at meetings and is recognized as head of the City's government for all ceremonial purposes and by the Governor for purposes of military law and civil disasters. *Establishes the goals and priorities of the City *Appoints City board members *Adopts and amends legislation *Sets the City millage rate *Promotes effective and efficient government *Appoints City Manager, City *Provides for an independent annual budget Clerk, and City Attorney Economic Development Continue to guide the City along a path that allows for the most effective use of the City's resources. Establish priorities that protect and promote the fiscal well-being of the City. Continue to monitor and update the Five-Year Strategic Plan ensuring that it is followed and meets the current expectation of City residents • In November 2018, elections will be held for Mayor, two City Commission seats for 4 year term and a special election for a 2 year term. 53 I City of Opa-locka CITY OF OPA-LOCKA (FY 201 8 - 2019) EXPENDITURES BY FUND/DEPARTMENT: GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2013 FY 2013 FY 2019 FY 2019 UNA�1 UNAUDITED ADOPTED UNAUDITED ajjaa. MD REQUESTS 001-GENERAL FUND CITY COMhIISSION 511110 SALARIES-EXECUTIVE 36,300 30,250 33,000 30,250 33,000 33,000 511210 FICA 2,777 2,314 2,524 2,314 2,525 7,350 511220 RETIREMENT 13,966 14,265 15,023 13,861 16,071 6,860 511230 LIFE AND HEALTH INSURANCE 82,167 33,086 43,054 39,491 33,842 33,553 511REG SALARIES-REGULAR 0 0 0 0 0 0 PERSONNEL EXPENSES 135,210 79,916 93,602 85,916 85,438 80,763 511306 MONTHLY ALL.MAYOR 1,800 0 1,200 0 2,400 L200 511307 MONTHLY ALL.COMMISSION 7,200 -200 4,800 69 9,600 4,800 511401 TRAVEL-TERENCE PINDER 3,462 515 0 0 0 0 511402 TRAVEL-JOSEPH L.KELLEY 1,475 24 0 0 0 0 511404 TRAVEL-MYRA TAYLOR 4,623 1,294 0 0 0 0 511407 TRAVEL-DOROTHY JOHNSON 150 0 0 0 0 0 511409 TRAVEL-LUIS B.SANTLAGO 151 1,064 0 0 0 0 511411 TRAVEL-MATTHEW PIGATT 0 150 0 0 0 0 511482 STATE OF THE CITY 633 0 633 633 100 500 511493 GENERAL EXPENSES 4,226 1,936 0 0 0 0 511510 OFFICE SUPPLIES 297 669 817 470 750 750 511520 OPERATING SUPPLIES 122 231 0 0 0 0 511540 PUBiSUB&MEMBERSHIPS 834 50 0 0 0 0 511SCH SCHOLARSHIP EXPENSE 0 0 0 0 0 5.000 OPERATING EXPENSE 24,973 3,733 7,450 1,172 12,850 12,250 511441 N'FORMATION TECH CHARGES 16,811 0 22,412 20,546 22,412 22,412 511442 LSURANCE CHARGES-RISK 14,031 0 18,712 17,149 18,712 18,712 511REN RENTAL EXPENSE-TCO 0 0 0 0 33,737 33,737 INTERFUND ALLOCATION 30,842 0 41,124 37,695 74,861 74,861 TOTAL CITY COM34IISSION 191,024 85,649 142,175 124,783 173,149 167,874 54IP . _ City of Opa-locka O � � O� � O 0 • • ti O R A'�ED /QA CrO rD 55IP City of Opa-locka City Manager Position Title Number Budgeted Total Salary and Benefits City Manager 1 149,835 Assistant City Manager 1 (vacant) 132,660 Executive Secretary 1 80,677 Purchasing Officer 1 (vacant) 0 Receptionist 1 41,242 Carpenter 1 (vacant) 40,052 Total 6 5444,466 City Manager Executive Secretary sst. City Manage Purchasing Officer 56 1 Cite of Opa-locka City Manager The City Manager, as the administrative head of the City Government, provides the primary source of leadership and is responsible for the efficiency of all departments. The Office of the City Manager is the liaison for administrative functions and the legislative body. The Office of the City Manager executes all City laws and ordinances; directs all departments created by the City Commission; attends Commission meetings with the right to take part in discussions, but does not have a vote. The City Manager makes recommendations to the City Commission to adopt measures which are necessary or urgent and performs other duties which are required by ordinances and resolutions of the City Commission. The City also develops programs tailored toward implementing the policy and Strategic Plan that the City Commission has established for the City. • Carries out Commission Directives • Assesses major issues facing the City • Focuses on organizational improvement • Coordinates all special events • Prepares the annual operating and capital budgets • Coordinates the procurement of materials, supplies, services and equipment for all City departments. • Keeps Commission advised of future needs and provides recommendations • Maintain the City's long-term financial stability. • Aggressively apply for grants for park improvements, infrastructure improvements and additional police resources. • Hire administrative personnel to maximize efficiency of operations. • Revise the personnel policies of the City to allow for corrections of personnel placements. • Continue to actively repay all debt obligations. • Effectuate full occupancy within the Administrative Complex. • Require more detailed reporting for all financial accounting. • Continue redevelopment efforts throughout the City by providing an attractive environment ready for investment. • Increase the public safety presence throughout the City. 57 I City of Opa-locka City Manager • Closely monitor the FY 2018-2019 Budget by controlling expenses, maximizing revenues, and curtailing non-budgeted items. • Provide top quality, responsive, and reliable services to customers by listening to community needs. • The City Manager will continue to work with all departments in the planning and implementation of initiatives that promote safety particularly from a proactive and preventive manner. • The City Manager will support the CRA in developing creative and original incentives with a focus on the development. 58IP .. _ _ City of Opa-h cka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND,IDEPARTMENT:GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2018 FY 2015 Flt 2019 FY 2019 LILAUDEELQ LtialMMD ADOPTED V-AUDITED IILIDLET PROPOSED REQUESTS 001-GENERAL FUND CITY`LANAGER EXECUTIVE 512110 SALARIES EXECUTIVE 130,243 21,798 321,889 222,874 112,500 235,000 512120 SALARIES REGULAR 476,839 247,533 90,010 110,417 94,621 94,760 512140 SALARIES-OVERTIME 547 15,209 82 458 0 0 512210 FICA 43,188 21,470 31,568 24,254 15,534 24,732 512220 RETIRE_\E2'T 47,992 33,652 48,630 34,678 32,493 23,033 512230 LIFE&HEALTH INSURANCE 51,235 18,768 32,633 26,519 25,516 16,615 PERSONNEL EXPENSES 750,043 358,430 524,813 419,202 280,669 394,190 512311 EMPLOYEE PHYSICALS 26 45 0 0 0 0 512400 TRAVEL&PER DIEM 1,314 0 0 0 1,690 1,690 512420 POSTAGE&FREIGHT 0 25 0 0 1,500 1,500 512493 GENERAL EXPENSES 0 223 0 0 0 0 512499 TRAVEL-PRIVATE VEHICLE 7,414 3,323 0 0 0 0 512510 OFFICE SUPPLIES&EXPENSE 6,934 1,392 4,440 3,228 2,000 2,000 512541 EDUCATION EXP 0 0 0 0 1,170 1.170 512C0 COMPUTER 0 0 0 0 1,500 1,500 512FUR FURNITURE&FIXTURES 0 0 0 0 300 300 OPERATING EXPENSE 15,688 5,013 4,440 3,228 3,160 8,160 512441 INFORMATION TECH CHARGES 33,605 0 44,804 41,072 12,547 12,547 512442 I SURANCE CHARGES-RISK 35,3.34 0 47,110 43,186 46,087 46,087 512REN RENTAL EXPENSE-TCO 0 0 0 0 47,894 47,894 INTERFUND ALLOCATION 68,939 0 91,914 84,258 106,523 106,528 TOTAL CITY MANAGER EXECUTIVE 834,670 363,443 621;167 506,688 395,356 508,877 59L' _ City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT:GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY2018 FY2018 FY2019 FY2019 UNALTDUED UNAUDIIED AIMED tJ AL'DII'ED PeILDSZZ. 32P413;12 ED RR 001-GENERAL FUND CITY MAN.GEN_GOV. 519240 WORKERS COMPENSATION 14,719 22,424 -3,270 -3,270 0 0 519250 UNEMPLOYMENT COMPENSATIO 19,523 32,175 0 0 0 0 PERSONNEL EXPENSES 34,242 54,599 -3,270 -3,270 0 0 519312 OTHER.PROFESSIONAL SVCS 44,610 64,858 50,077 45,000 20,110 20,110 519340 OTHER CONTRACTED SERVICES 125.040 22,324 0 0 12,100 12,100 519390 CONTINGENCIES 10,800 20,000 0 0 0 0 519400 TRAVEL&PER DIEM 15,599 4,614 50 171 0 0 519411 TELEPHONE-NEXTEL 48,269 41,804 0 0 0 0 519413 TELEPHONE-SUNCOM 57,860 89,850 0 0 0 0 519420 POSTAGE 606 1,194 1,263 846 0 0 519430 ELECTRIC,GAS,WATER 336,239 506,358 310,824 257,099 288,046 288,046 519440 RENTALS&LEASES 46,153 29,717 27,004 19,300 24,000 24,000 519461 REPAIR&MAIN BUII..DING 622 9,092 4,335 170 0 0 519480 PROMOTIONAL ACTIVITIES 8,084 11,915 4,934 3,268 0 0 519493 GENERAL EXPENSES 15,766 25,070 8,043 8,043 0 0 519510 OFFICE SUPPLIES&EXPENSE 21,580 151 0 0 0 0 519520 OPERATING EXPENSES 2,559 26,390 0 0 0 0 519540 PURL?SUBS'2 EMBERSHIPS 4,939 0 0 0 3,000 3,000 519541 EDUCATIONAL COSTS 689 0 348 348 0 1 200 519992 ENCUMBERANCE RESERVE 2,117 4,025 345,480 24,711 200,000 0 519994 OBLIGATION TO DOR-RLC 0 789,008 208,250 0 580,000 580,000 519995 TAX INCREMENT FINANCING 0 0 195,444 0 0 0 519997 T.AX PAYMENTS 3,077 0 3,077 3,077 20,000 20,000 519dad DEBT DUE TO MLAMI DADE 0 0 0 0 0 0 OPERATING EXPENSE 744,609 1,646,369 1,159,128 362,032 1,147,256 948,456 519620 BUILDING IMPROVEMENTS 17,890 0 0 0 0 0 519642 OFFICE FURN&EQUIPMENT 0 0 0 0 424 424 519648 AUTOMOTIVE LEASE 73,487 18,673 0 0 0 0 CAPITAL 91,377 18,673 0 0 424 424 519441 INFORMATION TECH CHARGES 0 0 0 0 45,415 45,415 519442 INTERNAL SVC.CHARGES-RISK I 0 0 0 0 39,373 39,373 INTERFUND ALLOCATION 0 0 0 0 84,788 84,788 519996 OBLIGATION HISTORIC GRANT 0 0 41,650 0 0 0 NON OPERATING EXPENSE 0 0 41,650 0 0 0 CITY MANAGER EMERGENCY 525390 CONTINGENCIES 100,941 221,759 100,941 339,734 30,000 30,000 OPERATING EXPENSE 100,941 221,759 100,941 339,734 30,000 30,000 TOTAL CITY MAN.GEN.GOV. 971,169 1,941,400 1,298;449 698,496 1,262,468 1,063,668 60IP . _ _• (it% of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT:GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY2019 FY 2019 UNAUDITED UNAUDITED ,ADOPTED UNAUDITED BUDGET p1itOPOSED YID. ji.EQT IFSTS 001 -GENERAL FUND CITY MANAGER EMERGENCY 525390 CONTINGENCIES 100,941 221,759 100,941 339,734 30,000 30,000 OPERATING EXPENSE 100,941 221,759 100,941 339,734 30,000 30,000 TOTAL CITY MANAGER EMERGENCY 100,941 221,759 100,941 339,734 30,000 30,000 CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY2019 UNAUDITED UNAUDITED A()OPTFD UNAUDITED BUDGET .PROPOSED YTD RE r T ST'S 001 -GENERAL FUND CITY MAN INTERFUND TRANSF 581925 TRANS OUT-WATER&SEWER 0 0 0 0 0 0 581926 TRANS OUT-TOWN CENTER 0 0 325,568 0 0 0 TRANSFERS 0 0 325,568 0 0 0 TOTAL CITY MAN INTERFUND TRANSF 0 0 325,568 0 0 0 CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND DEPARTMENT: GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2015 FY 2018 FY 2019 F12019 UNAUDITED UNAUDITED ADOPTED UNAUDITED autza. =gap MD RELME`±TC 001-GENERAL FUND CITY MANAGER RESERVES 581920 GENERAL FUND RESERVE 0 0 1,000,000 0 500,000 500.000 581922 SICK ANNUAL LEAVE RESERVE 0 0 66,873 41,216 65,000 65,000 581992 WORKIGN CAPITAL RESERVE 9,749 0 62.052 9;749 1,133,141 0 RESERVES 9,749 0 1,128,926 50,965 1,698,141 565,000 TOTAL CITY MANAGER RESERVES 9,749 0 1,128,926 50,965 1,698,141 565,000 611 ! City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUNDIDEPARTMENT:GENERAL GOVERNMENT FUNDS FY20t6 FY 2017 FY2018 FY MIS FY2019 FY 2019 UNAUDITED UNAUDITED ADOPTED UNAUD1TED pitr GET P1M E'er RZTFSTS 490-TOWN CENTER ONE TOWN CENTER 519120 SALARIES REGULAR 0 0 31,206 0 29,120 29,120 519210 FICA 0 0 928 0 2,184 2,184 519220 RETIREMENT 0 0 960 0 2,038 2.038 519230 LIFE&HEALTH INSURANCE 0 0 1,230 0 5,289 6,711 PERSONNEL EXPENSES 0 0 34,324 0 38,631 40,053 519312 OTHER PROFESSIONAL SVCS 0 0 6,162 5,395 0 0 519340 OTHER CONTRACTED SERVICES 3:199 127,346 138.252 121,548 200,946 180,946 519430 ELECTRIC,GAS,WATER 0 11,161 58,044 57,857 79,316 79,316 519450 LNFORMAT1ON TECH CHARGES 213 0 0 0 0 0 519461 REPAIR&MAIN BUILDING 170,396 107,713 52,774 59,940 30,000 50,000 519462 REM1BURSEMENT-ADMIN. 36,280 0 43,538 39,908 0 0 519463 RELN BURSEMENT-ELECT. 14,074 0 16,890 15,482 0 0 519494 REAL ESTATE TAXES 0 162,013 158,000 142,083 0 0 OPERATING EXPENSE 224,162 408,238 473,660 442.213 310,262 310,262 513VEH VEHICLE SERVICE CHARGES 0 0 0 0 4,531 4,531 519441 LNFORMATIN TECH CHARGES 16,802 0 22,402 20,536 1,902 1,902 519442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 40,000 40,000 LNTERFUND ALLOCATION 33,974 0 45,296 41,524 46,433 46,433 519RES RESERVES 0 0 0 0 0 310,440 RESERVES 0 0 0 0 0 310.440 TOTAL TOWN CENTER 258,136 408,238 553.281 483,737 395,326 707,188 62II' _; 2 ,, City of 1 )pa-locka This Page Intentionally Left Blank 63 I City of Opa-locla ii.OM ellt44 O It lc 0 O A Iiii issi Ell) - v �:,� a �.• rici z ti r),.. 0 ,_ N p■i 64I1' _� City of{)pa-locka City Clerk Position Title Number Budgeted Salary and Benefits City Clerk 1 94,303 Assistant City Clerk 1 50,472 Receptionist/Clerk 1 47,030 Legal Aid/Assistant 1 75,410 Total 4 $267,215 City Clerk 1- I Assistant City Legal Aid/ Clerk Receptionist/Cler + Assistant 651 ' City of Opa-locka City Clerk The activities of the Office of the City Clerk are planned and managed to assist the City Commission in accomplishing the legislative process. As Clerk to the City Commission, the office records and preserves Commission proceedings. The City Clerk prepares the Commission agenda, maintains minutes of Commission meetings, coordinates public hearings, administers municipal elections, assists the public and other City staff in conducting business, and coordinates City events directly related to the City Commission. Through the Clerk's Office, legal notices are published and posted, bids are received and opened, and contracts and agreements are processed. The Office also disseminates information regarding legislative actions and policy decisions to City departments, other agencies, and the public. As official record keeper, the City Clerk maintains custody of City records and is the custodian of the City's official seal. The City Clerk serves as Executive Assistant to the Mayor/Commission and is responsible for administrative and clerical support to the Mayor/Commission. Handles calls from the public; provides information and assistance; resolves problems; refers public concerns to administration; handles special projects/events of the Mayor/Commission; schedules and makes arrangements for Mayor/Commission attendance at meetings, conferences and special events; prepares materials for meetings and public speaking presentations; handles Mayor's email; handles Mayor/Commission phone calls and calendar; composes and prepares responses to correspondence; performs other related tasks as required. The City Clerk serves as the Clerk of the Board for the Community Redevelopment Agency and prepares the board agendas, notices, correspondence, transcribes minutes of the board meetings, and maintains all records of the board. • Custodian of Records • Prepares commission meeting agendas • Transcribes commission meeting minutes • Posts public meeting notices • Attest to City documents • Complies with legal requirements for public requests, advertisements and record retention • Coordinates various Commission events • Codifies all laws adopted by City Commission • Countersigns official documents • Administers oath to elected and appointed officials • Notary Services 66II' _ � City- of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND,DEPARTMENT:GENERAL GOVERNMENT ENT FUNDS FY 20I6 FY 2017 FY 2418 FY 20I8 FY 2019 FY 2019 UNAUDITED UNAUDITED ADOPTED UYAUDITED BUDGET $ROPOSED YID =TESTS 001 -GENERAL FUND CITY CLERK 5.12110 SALARIES EXECUTIVE 89,037 80,587 77,147 67,967 76,500 76,500 512120 SALARIES REGULAR 63,006 63,019 75,475 69,658 73,434 133.4334 512130 SALARIES-PART TIME 0 0 15,000 0 15,000 0 512140 SALARIES-OVERTIME 1,409 690 0 0 0 0 512210 FICA 11;697 11,007 11,879 10:167 12,370 15,745 512220 RETIREMENT 25,263 24,561 28,269 24,595 23,785 14,695 512230 LIFE&HEALTH INSURANCE 23:731 15,770 14,001 12,448 22,566 26,842 512311 EMPLOYEE PHYSICALS 0 90 0 0 0 0 512311 EMPLOYEE PHYSICALS 0 90 0 0 0 0 PERSONNEL EXPENSES 214,143 195,814 221,771 184,836 223,656 267,217 512312 OTHER PROFESSIONAL SVCS 0 26,408 35,000 577 35,000 25,507 512340 OTHER CONTRACTED SVCS 0 227 0 0 0 0 512420 POSTAGE&FREIGHT 5:010 2,992 5,983 1,272 5,000 5.000 512440 RENTALS&LEASES 12,381 -1,707 6,183 2,799 5,060 12,060 512482 STATE OF THE CITY ADDRESS 7,918 0 0 0 0 0 512490 LEGAL ADVERTISING 22,473 20,805 30,412 24,702 25,000 25,000 512491 OTHER ADVERTISING 2,494 3,072 0 0 0 0 512493 GENERAL EXPENSES 3,836 4,297 0 0 0 0 512499 TRAVEL-PRIVATE VEHICLE 6,978 3,323 0 0 0 0 512510 OFFICE SUPPLIES&EXPENSE 4,030 1,776 6,113 4,271 2,500 5,000 512520 OPERATING EXPENSES 30 1,062 0 0 0 0 512528 SOFTWARE PURCHASES 0 0 0 0 15,630 15,630 512540 PUBLi SUBS' fE24BERSHIPS 478 1,270 0 185 500 500 512C0 COMPUTER 0 0 0 0 1,000 1,000 512edu EDUCATION 0 0 0 0 0 2.000 OPERATING EXPENSE 65,628 63,525 83,691 33:806 89,690 91,697 512441 DiFOR1 LATION TECH CHARGES 16,802 0 22,402 20,536 12,917 12,917 512442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 21,65.2 21,652 512REN RENTAL EXPENSE-TCO 0 0 0 0 27,575 27,576 512VEH VEHICLE SERVICE CHARGES 0 0 0 0 4,531 4,531 LNTTERFUND ALLOCATION 33,974 0 45,296 41,524 66,675 66,676 TOTAL CITY CLERK 313,745 259,338 350,758 260,166 380,022 425,589 67 1i ' . Cit) of Opa-locka Qp"I.0ckq O � 4t• �4 t 0 a i.. B - . It n ri - ['am kc 1°,_ ‘4\Z ti RA 0 kc 6811) : :: ,, City of Opa-locka City Attorney The Office of the City Attorney provides legal support and advice to the City Commission and City Manager on all legal matters involving the City. The City Attorney is appointed by the City Commission for an indefinite term and serves at the discretion of the City Commission. Risk management was transferred to Human Resources in FY 2013-2014. • Reviews and prepares all resolutions, • Handles ordinances and contracts • Represents the City at public hearings • Represents the City in union negotiations and meetings • Represents the City in all litigations • Furnishes opinion on question of law 691 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDEI URES BY FUND/DEPARTMENT:GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2013 FY 2013 FY 2019 FY 2019 UNAUDITED U AUDITED zaPIED UNAUDITED Etaall E En REQUITS 001 -GENERAL FUND CITY ATTORNEY 514340 OTHER CONTRACTED SERVICES 90,500 321,300 237,600 221,060 237,600 237,600 514390 CONTINGENCIES 186,044 174,597 200,292 144,182 250,000 250,000 OPERATING EXPENSE 276,544 495,897 437,892 365,242 487,600 487,600 514441 INFORMATION TECH CHARGES 0 0 0 0 3,804 3,804 514REN RENTAL EXPENSE-TCO 0 0 0 0 16,470 16,470 INTERFCTND ALLOCATION 0 0 0 0 20,274 20,274 TOTAL CITY ATTORNEY 276,544 495,897 437,892 365,242 507,874 507,874 70 I I' _, _ :' City of{)pa-locka This Page Intentionally Left Blank 711 ' .. _ , Cite of Opa-locka rox-LOC,.. q I4 t 0 = ift . 0 5 5 - :,.m a• • 4tIria...T.1's �o �d o cD Ao rt� o O cA RA II n rD c.) 72 I > .' _ : City of Opa-locka Human Resources Position Title Number Budgeted Salary and Benefits Human Resources Director 1 86,060 Human Resources Administrator 1 59,103 I Risk Manager 1(Vacant) 77,700 Human Resource Assistant 0 0 Total 3 $222,863* *Total represents personnel costs for Human Resources and Risk Management Human Resources Director I I I ADMINISTRATIVE HUMAN RESOURCES ASSISTANT RISK MANAGER (Vacant) ADMINISTRATOR 731 1 - City of Opa-locka Human Resources The Human Resources (HR) Department provides overall direction in Human Resources Management of employees for all City departments. The mission of the department is to provide Human Resources training, and incentives that attract, develop, retain and engage a skilled and diverse workforce. The Human Resources Department is responsible for all aspects of employee services including employee and labor relations, recruitment, personnel records, Family and Medical Leave Act (FMLA) management, safety and risk management,training, classification and compensation. • Administer policies and procedures impacting employees Citywide • Recruitment and placement of employees (internally and externally) • Consultation to address personnel related matters and compliance with the City's personnel rules and collective bargaining agreements • Compliance with local, state and federal laws • Employee recognition program, communications, relations and conflict resolution • Benefit and contract administration • Support for labor relations/collective bargaining with City's two Unions (AFSCME/PBA) • Custodian of personnel records • Risk Management/Safety liaison in conjunction with the City's liability and worker's compensation insurance carrier and the City Attorney • Summer Youth Employment and other types internships • Process and submits Florida Retirement System benefits for all employees s,;1 • Implemented employee wellness program • Completed 2017 Affordable Care Act (ACA) Reporting • Developed an employee whistleblower policy • Hosted Summer Youth Employment Program with South Florida Work Force • Implement consistent employee training and development • Update and develop policies and administrative regulations • Develop an employee safety program • Develop an employee self-service intranet • Renegotiate bargaining union contracts (AFSCME/ PBA) 74 I 1' City of Opa-lucka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT:GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Fri 2019 U UM= UtiALTDITED AWE= UNAUDITED BUDGET jD REQUESTS 001-GENERAL FUND HUDLAN RESOURCES 513110 SALARIES EXECUTIVE 4,331 0 66,636 61;304 86,500 69,300 513120 SALARIES REGULAR 185,323 115,293 21,714 43,374 22,879 45,758 513140 S.ALARIES-OVERTIME 100 1,274 0 0 0 0 513210 FICA 13,681 8,628 9,398 7,187 8,203 8,629 513220 RETIREMENT 11,009 10,256 21,235 2,795 21,497 8.054 513230 LIFE&HEALTH INSURANCE 18,444 12,659 10.422 8;156 13,996 13,421 PERSONNEL EXPENSES 232:887 148,111 129;405 122,816 153,075 145,162 513311 EMPLOYEE PHYSICALS 35 100 5,830 3,667 5,560 5,560 513312 OTHER PROFESSIONAL SVCS 1,168 6,035 0 0 0 0 513340 OTHER CONTRACTED SERVICES 1,197 39,219 69,218 50;550 70,220 70,220 513398 EMPLOYEE RECOGNITION 200 0 L200 0 1,200 1,200 513420 POSTAGE 78 178 162 24 150 150 513440 RENTALS&LEASES 33,107 24,694 3,015 1,015 14,281 14,281 513470 PRINTING&BENDING 0 485 0 0 0 0 513493 GENERAL EXPENSES 0 3,070 0 0 0 0 513510 OFFICE SUPPLIES&EXPENSE 1,099 86 2,000 1,077 1,500 1,500 513542 EMPLOYEE TRAINING 199 0 0 388 0 0 515530 ADVERTISING 0 0 0 0 1,750 1,750 515540 EDUCATION+?MEMBERSHIPS 0 0 0 .0 4,684 4,684 515C0 COMPUTER 0 0 0 0 2,250 2,250 OPERATING EXPENSE 37,083 73,866 81,425 56,721 101,595 101,595 513441 DTORMATION TECH CHARGES 16,802 0 22,402 20,536 3,359 3,359 513442 LNSURANCE CHARGES-RISK 17,172 0 22,894 20;988 20,826 20,826 513REN RENTAL EXPENSE-TCO 0 0 0 0 30,965 30,965 INTERFL1NDALLOCATION 33,974 0 45,296 41,524 55,150 55,150 TOTAL HUI 1AN RESOURCES 303,944 221,977 256,126 221,061 309,821 301,908 75 I r' _. City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: GENERAL GOVERNMENT FUNDS FY2016 FY 2017 FY 201S FY201S FY 2019 FY 2019 URAUDTTED UNAUDITED ADOPTED UNAUDITED BUDGET ME= Mit REQUESTS 118-RISK MANAGEMENT FUND PROP.CASUALTY,WRK COMP 513120 SALARIES REGULAR 0 0 22,879 0 22,879 62,000 513210 FICA 0 0 0 0 1,750 4,650 513220 RETIREMENT 3,644 0 5,503 11,238 1,890 4,340 513230 LIFE&HEALTH INSURANCE 0 0 741 0 2,665 6,711 513240 WORKER'S COMPENSATION 3,302 0 24,337 20,352 22,000 22,000 PERSONNEL EXPENSES 17,446 0 53,460 32,090 51,184 99,701 513245 ACCIDENTAL DEATH 0 0 0 0 1,343 1,343 513250 UNEMPLOYMENT COMPENSATIOI 0 0 1,925 0 40,000 40,000 513390 CONTINGENCIES 37 0 75,419 75,419 0 0 513392 MOTOR VEHICLE CLAIMS 7,363 0 8,917 7,363 40,000 30,000 513394 GENERAL LLABILITY CLAMS 2,500 0 2,500 2,500 40,000 0 513420 POSTAGE 0 0 0 0 150 150 513451 INSURANCE CHARGES-RISK 1,359,366 0 1,787,630 1,502,454 1,923,493 1,923,493 513452 GENERAL LLABILITY CLAIMS 2,500 0 2,500 2,500 150,000 150,000 OPERATING EXPENSE 1,372,766 0 1,378,891 1,590,736 2,194,986 2,144,936 513441 INFORMATION TECH CHARGES 16,302 0 22,403 20,536 2,069 2,069 L-TERFUND ALLOCATION 16,302 0 22,403 20,536 2,069 2,069 TOTAL PROP,CASUALTY,WRK COMP 1,407,014 0 1,954,754 1,643,362 2,248,239 2,246,756 76 P .1 ,. City of Opa-la►cka This Page Intentionally Left Blank 7 , City of Opa-locka &I"LOCH O Q '4.# 4t,• r.r. O p : V n eD irrikirlr al d Z ti el'.) 9AO Al�� A: 5 rD 78IE> _. _ . City of Opa-locka Finance Department Position Title Number Budgeted Total Salary and Benefits Finance Director 1 120,632 Senior Accountant 2 197,754 Financial Analyst 1 61,092 Budget Administrator 1{Vacant} 88,572 Executive Secretary 1 65,672 _ Administrative Assistant-Payroll 1 52,476 Grant Writer 0 0 - Accounts Payable Clerk 0 0 r Utility Billing Manager 1 96,020 Utility Billing Supervisor 1 64,363 - Utility Billing Specialist 2 95,204 Central Cashier 1 40,362 ° Collections Clerks-Part lime 1 26,061 Total 14 $908,208 Finance Director _ Assistant Finance Executive Director(Vacant) Secretary I 1 1 I Budget Senior Grant Writer Utility Billing Accountant{2} Administrator (Vacant) Manager {Vacant} — Financial Analyst Utiliy Billing Supervisor Administrative Utility Billing — Assistant-- Payroll Specialist{2} ccounts Payable MINIM Clerk {Vacant} Central Cashier 79 � ; ( its of Opa-locka Finance Department The Finance Department's major areas of responsibility include accounting, investments, debt management, grant administration and financial reporting. The mission of the Finance Department is to manage and maintain financial records in conformity with generally accepted accounting principles and in compliance with State and Federal Laws; to develop and maintain effective and efficient financial planning, reporting and centralized support system in order to support the operating departments in achieving their program objectives, to provide the Mayor and City Commission with accurate financial information on a timely basis; to provide quality service to the residents; and to safeguard the City's assets. Financial Administration • Providing financial advice to City Commission, City Manager and departments • Manage outstanding bond portfolio • Develop and maintain City-wide financial policies and procedures • Manage all banking relationships and maintains bank balances and bank accounts • Manage the investment of City funds • Continue to find ways to improve the financial reporting system to continue to provide reliable and timely reports Accounting • Collect and record all revenue • Records all financial transactions • Processing and payment of all financial obligations • Coordinate with external auditors in the preparation of the CAFR and the Single Audit Report • Payroll • Grant Administration and reporting Utility Billing/Collections • Operates and manages all billing and customer service activities • Provides for collection activities related to delinquent monies owed to the City • Places and releases liens on property 80It`' : _ Cite of Opa-locka Finance Department • Hired skilled technical staff, including a UB Manager, to address and manage multiple areas within the accounting and finance areas. • Completed the 2008 through 2010 CITT requirements. The 2015 and 2016 CITT audit will be completed by the 1st quarter of 2019. • Issued the 2015 CAFR and nearing completion of the 2016 audit. Plans include completing the 2017 audit by the 1st quarter of 2019. • Implemented policies and procedures for the daily posting of transactions and the timely issuance of monthly financial reports. • Hired and trained staff to address issues in the UB department in order to successfully meet the needs of the residents and customers, and to facilitate the transition of the billing to Miami Dade County. • Streamlined the AP process in order to ensure that vendor payments are made in a timely manner. • Continue to implement processes and procedures to ensure that all filings and reporting are completed by the respective deadlines. • Ensure that the Grants area is staffed and that the City is utilizing all opportunities for the City's enhancement and progress. • Identify and correct any inefficiencies thereby maximizing output with the available resources. • Ensure that the residents and customers of Opa-locka are professionally served. 811 . City of Opa-locka CITY OF OPA-LUCIA (FY 2018 - 2019) EXPENDIT[..yRES BY FUND/DEPARTMENT: GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 UNAUDITED UNAUDITED ADOPTED UNAUDITED BUDGET PROPOSED IlD REALEST 001 -GENERAL FUND FINANCE 513110 SALARIES EXECUTIVE 101,466 94,321 100,839 103,923 96,000 96,000 513120 SALARIES REGULAR 223,068 180,400 153,346 200,431 350,101 350,101 513140 SALARIES-OVERTIME 497 14,387 382 382 0 0 513210 FICA 24,370 20,670 21,370 25,162 33,458 33,458 513220 RETIREIE_NT 18:535 18,222 26,988 27:982 46,587 46,587 513230 LIFE&HEALTH INSURANCE 17,410 14,928 20,233 22,602 60,053 60,053 PERSONNEL EXPENSES 385,346 342,927 323,157 380,482 586,198 586,198 513311 EMPLOYEE PHYSICALS 35 45 0 0 0 0 513312 OTHER PROFESSIONAL SVCS 24 0 0 0 1,500 1,500 513320 ACCOUNTING&.AUDITING 1,075 23,015 41,825 27,000 50,000 50,000 513340 OTHER CONTRACTED SERVICES 43,350 133,622 91,909 71:689 59,000 59,000 513420 POSTAGE 8,529 1,097 591 222 1,000 1,000 513440 RENTALS&LEASES 3,977 8,584 2,499 803 8,932 8,932 513462 OFFICE RENOVATION SUPPLY 508 0 508 508 0 0 513493 GENERAL EXPENSES 167 0 0 0 0 0 513510 OFFICE SUPPLIES&EXPENSE 2,953 1,786 2,660 3,229 3,000 3,000 513520 OPERATING EXPENSE 11,974 3,667 202 761 0 0 OPERATING EXPENSE 72,591 171,816 140,194 104,212 123,432 123,432 513441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 19,756 19,756 513442 LNSURANCE CHARGES-RISK 17,172 0 22,894 20:988 23,304 23304 513REN RENTAL EXPENSE-TCO 0 0 0 0 52,380 52,380 LNTERFUND ALLOCATION 33,974 0 45,296 41,524 95,440 95,440 TOTAL FINANCE 491,912 514,743 508,647 526,218 805,070 805,070 82IP : City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT:ENTERPRISE FUNDS FY 2016 FY 2017 FY 2015 FY 2013 FY 2019 FY 2019 UNAUDIED UNAUDITED ADOPTED UNAUDITED BUDGET PRO fl REQUESTS 440-WATER AND SEWER FUND FINANCE 513110 SALARIES EXECUTIVE 20,593 0 0 9;000 0 0 513120 SALARIES REGULAR 119;32.1 132,594 148,060 175,538 228,166 229,167 513130 SALARIES-PART TIME 0 0 0 0 35,483 16,900 513140 SALARIES-OVERTIME 509 221 15 37 0 0 513210 FICA 13,920 9,594 12,757 13,540 19,774 18,455 513220 RETIREMENT 9,911 9,331 - 12,032 13;142 18,455 17.225 5.13230 LIFE&HEALTH INSURANCE 24,849 21,900 26,089 21;033 28,844 40,263 PERSONNEL EXPENSES 189,102 173,640 198,953 232,290 330,723 322,010 513312 OTHER PROFESSIONAL.SVCS 1,082 0 0 0 0 0 513320 ACCOUNTLNG&AUDITING 1,075 21,740 66,000 27,000 40,000 40,000 513340 OTHER CONTRACTED SERVICES 73;060 108,257 78,385 56,187 59,000 59,000 513420 POSTAGE 100 5,849 8,806 9,777 5,000 5.000 513430 ELECTRIC GAS&WATER 312 0 0 0 0 0 513440 RENTALS&LEASES 0 59,542 0 0 0 0 513451 L\SURANCE CHARGES-RISK 640,476 1,282,910 0 0 0 0 513493 GENERAL EXPENSES 188 3,490 35,198 35,165 35,000 35,000 513510 OFFICE SUPPLIES&EXPENSE 1,813 2,004 2,250 2,704 2,250 2,250 513511 LIEN RECORDING CHARGES 10 91 1,500 143 750 750 513520 OPERATING EXPENSE 400 0 0 0 0 0 513CRE CREDIT CARD 1..ES 0 0 0 0 57,600 57.600 535542 DEBT DUE TO h1TAAII DARE 0 0 0 0 1;505,136 616;068 OPERATING EXPENSE 718,516 1,483,883 192,139 130,976 1;704,736 815,668 513441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 16,432 16,432 513442 LNSURANCE CHARGES-RISK 962,181 0 1,282,910 1,175;999 840,176 840,176 513AD ADMINISTRATIVE SERVICE CHAR 0 0 0 0 1,177,139 961,568 513REN RENTAL EXPENSE-TCO 0 0 0 0 15,712 15,712 ECTERFUND ALLOCATION 978,983 0 1,305,312 1,196,535 2,049,459 1,833,838 513723 STATE REVOLVING LOAN • 43,692 326,777 298,021 145,460 796,362 796,362 513734 SUNTRLTST LOAN PAYIIENT 317,234 116,319 0 0 0 0 NON OPERATING EXPENSE 360,926 443,096 298,021 145,460 796,362 796,362 TOTAL FINANCE 2,247,527 2,100,619 1,994,425 1,705,260 4,881,280 3,767,927 83 1 . City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUNa'DEPARTMENT:DEBT SERVICE FUNDS FY2016 FY 2017 FY2018 FY201S FY2019 FY-2019 UNAUDITED UNAUDITED ADOPTED UNAUDITED =LEL $ EEO.= 230-CAP.IMP.DEBT SERV.FUND FINANCE 513710 BOND PRINCIPAL 430,000 45,000 722,415 510,000 527,000 527,000 513711 2015 BOND PRINCIPAI, 0 113,696 234,270 174,926 243,390 243390 513720 BOND LNTEREST 209,621 134,062 177,679 177,679 159,957 159,957 513721 2015 BOND INTEREST 126,089 147,911 288,943 217,483 279,823 2 7 9,823 513910 TRANSFER OUT UNRESTRICTED 68L790 381,243 1,142,793 0 2,285,197 2,285,197 DEBT SERVICE 1,447,499 821,912 2,566,100 1,080,088 3,495,367 3,495,367 TOTAL FINANCE 1,447,499 821,912 2,566,100 1,080,088 3,495,367 3,495,367 84IPLI .. City of Opa-locka This Page Intentionally Left Blank 85 1 City of Opa-locka (:cI • \ . O Z ti o�p o Jr R A'1 O O 86 11 Cite of Opa-locka • Information Technology Position Title Number Budgeted Total Salary and Benefits IT Director 1 94,303 [ Information Systems Specialist 1 66,537 Total 2 $160,840 IT Director Information Systems Specialist 87I ' City of Opa-locka Information Technology During tough economic times the Information Technology (I.T.) Department provides innovative ways to help reduce cost and provide transparency in our City. The I.T. department focuses on exceeding the cities business and technology goals by making technology an asset rather than a problem. The department will continue to deliver quality service and innovative information technology solutions to provide the citizens, business community and City staff with convenient access to the appropriate information and services. The I.T. Department contributes to an efficient and productive City government while using modern information technologies to improve citizen access to government information and services. The City of Opa-locka is making the necessary investments in information technology and software, which through careful planning, cooperative business and technical execution will provide its citizens with a return on investment in the form of improved services. The I.T. Department is based on goals that energize the department in performing its functions of developing and maintaining current information technology systems, providing a technology infrastructure and customer service support to City departments. IT provides technology in the broad area of Administration, Server Support, Desktop and Education, including Network Communications, Document Management, Enterprise Application, Department Specific Applications,Web Infrastructure, OPATV Operations,and Motorola Digital Radio Service. Information Technology Administration Develops and Implements an overall information technology strategy, architecture and support structure for the operating departments in the City of Opa-locka. • To develop information management solutions that enables the City of Opa-locka government to work smarter (leadership). • To provide an integrated computing system that provides efficient and productive information tools for the City to conduct its business (Integration). • To deliver a top level of support services to the City departments (Service). • To make government information more available, accessible, and affordable (Access). • To align IT investment with the needs of the organization (Strategy). • To minimize the cost of technology and information management (Cost of Ownership). • To transform business practices to capture the benefits of automation (Process Redesign). Server Support • To provide server support services fundamental to supporting the City of Opa-locka information services environment for the City and the Police Department,while ensuring that all computer infrastructure remains highly available, reliable, and serviceable. 88 I P _ . Cit% of Opa-locka Information Technology Desktop and Educational Support • To provide superior customer service through high level software and hardware support,which meet the professional needs and objectives of City staff. Communications • To support, implement,develop and maintain communication system for the City of Opa-locka. Communication systems include telephone services,wireless technology services, Local Area Networks (LAN) and Wide Area Networks (WAN) data communications,two way radio communications, camera surveillance systems, and network security systems. OPATV • Continue to produce high quality information through the City of Opa-locka OPATV operations and all elements related to effective communications from government to the citizens of the City of Opa-locka. 89 1 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FLTNDa+DEPARTMENT:GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2018 FY 20I8 FY 2019 FY 2019 UNAUDITED U AUDITED ,ADOPTED U ALDITED maim YTD REED ,STS 119-INFORMATION TECH FUND IT OPERATIONS 512110 SALARIES EXECUTIVE 52,962 0 76,500 67,673 76,500 76,500 512120 SALARIES REGULAR 36,173 0 52,250 46,221 52,250 52,250 512210 FICA 4,296 0 9,849 6,085 9,849 9,656 512220 RETIREMENT 7,335 0 21,511 9,831 22,722 9,013 512230 LIFE&HEALTH INSURANCE 14,399 0 16,101 17,599 26,084 13,421 PERSONNEL EXPENSES 115,165 0 176,212 147,410 187,405 160,840 512411 TELEPHONE 36,841 0 81,600 X2,565 82,000 82,000 512413 TELEPHONE-INTERNET 12,678 0 22,620 15,465 41,500 4L500 5 12510 OFFICE SUPPLIES&EXPENSE 0 0 75 37 300 300 512523 SPECIAL SUPPLIES 0 0 0 0 10,000 10,000 512528 SOFTWARE LICENSING 59,951 0 169,025 76,074 144,272 125,000 512646 COMPUTER EQUIPMENT 9,293 0 111,000 14,312 30,250 30,250 512648 AUTOMOTIVE LEASE:PURCHASE 3,7E4 0 7,260 4,865 5,946 5,946 512992 WORKING CAPITAL RESERVE 0 0 10,000 0 0 0 OPERATING EXPENSE 122,547 0 401,580 163,318 314,268 294,996 512442 INSURANCE CHARGES-RISK 16,802 0 27,073 20,536 14,430 14,430 512REN RENTAL EXPENSE-TCO 0 0 0 0 22,152 22.152 512VEH VEHICLE SERVICE CHARGES 0 0 0 0 9,061 9,061 INTERFUND ALLOCATION 16,802 0 27,073 20,536 45,643 45,643 TOTAL IT OPERdLTIONS 254,514 0 604,866 331,265 547,316 501,479 90 IF .. ( of ()pa-locka This Page Intentionally Left Blank 91 1 City of Opa-locka °.0 p-LOOS � OQ i o c� ora tak 0 O e, RpORA,vo 9211' (:it) of Opa-locka Planning and Community Development Position Title'` Number Budgeted Total Salary and Benefits Community Development Director* 1 105,578 Planner 1 (Vacant) 53,480 Zoning Officer* 1 77,150 Executive Secreta * 1 45,144 Total 4 $281,352:;:::: *10% of the salaries and benefits are allocated to CRA **Total represents salary and benefits for Planning and Community Development and CRA Community Development Director Executive Secretary Planner{Vacant} Zoning Officer 93 � ' City of Opa-locka Planning and Community Development The Planning and Community Development Department [PCD] is responsible for the direction and coordination of all growth, development and redevelopment related programs. The administration oversees the operations of the department's seven divisions: Planning and Zoning, Comprehensive Development Master Planning, Land Development Regulations - Interpretation, Amendments and Modifications, Business COU Verification, Development Coordination, Community Redevelopment Agency Support, and Historic Structure and Tree Preservation. The Director administers decisions for the department, oversees the preparation of the City's Comprehensive Plan and Land Development Regulation/Zoning Code, as well as being responsible for coordinating and monitoring the budgets for all divisions and programs within the department. Planning and Zoning - Responsible for administering the City's current and long range planning efforts including the implementation of land use development, processing rezoning and land use applications, and the development of community neighborhood plans. Community Development - Assists in the relocation / expansion of businesses in the City of Opa-locka, by providing demographic and market data about the City, information on available space for lease, land for sale, as well as providing incentives to businesses through various county agencies and non-profit organizations. The PCD will continue to strengthen the local economy through meticulous planning, community development, attraction, expansion and retention of businesses and activities for the overall improvement of the quality of life for the residents, property owners, business owners and their employment base of the City. PCD Services provided are: • Coordination of City Planning and Development Activities. • Recommendations on updates and amendments to the City's Comprehensive Development Master Plan and the Land Development Regulation/Zoning Code. • Preparation of reports and analysis of applications for the Planning Council, Zoning Board of Appeals, City Commission, Historic Preservation and other agencies as necessary. • Collection and maintenance of demographic data which may be applied for the development and/or redevelopment of properties within the City. • Monitoring and preservation of historic properties and the environment. • Recommendations related to business attraction, recruitment, retention and expansion. • Support for promotion/development of projects located in the Opa-locka Redevelopment District of the Community Redevelopment Agency. 94 IF City of Opa-locka Planning and Community Development Below are the accomplishments achieved by the Department of Planning & Community Development from October 2016 to September 2018. • As the PCD staff began to use the 2015 Land Development Regulation/Zoning Code [LDR/ZC], they noted there were some scrivener's errors that needed to be addressed to make the code function in the best interest of the City. The text amendment was made to address the scrivener's errors for the language of the code, Mixed Use Overlay District, allowing reuse and mixed used development along most of the commercial corridor of the City of Opa-locka. This accomplishment allowed commercial property owners and others to develop a mixture of new housing and commercial/light industrial uses and promote and rehabilitate under-utilized buildings in the area. This legislation was incorporated into the new LDR/ZC in October 2016. • PCD Staff continued to monitor the Magnolia North Redevelopment Overlay District, allowing re- use and mixed-use development. This accomplishment allowed OLCDC and others to develop new housing and rehabilitate under-utilized buildings in the area. The OLCDC was constructing a 12-14 unit mixed use development on Lincoln Avenue and Duval Street which is incomplete.Also, Miami-Dade County has 14 county owned property to be considered for development. These are the sites that were to be developed by Habitat for Humanities in 2013-2014. The County released a RFP in late 2017 for the development of these properties. While the selection of the master developer has been delayed, a few of the properties have been given to small minority developers to develop the properties within a specific time span. PCD staff have met with a few of the minority developers to determine what the City of Opa-locka would like to see built on these sites. • PCD Staff continued to monitor the Transit-Oriented Development Ordinance. This ordinance will allow a senior housing development along with other mixed use medium density developments to occur within downtown Opa-locka. This legislation was incorporated into the new LDR/ZC. Future consideration to develop a stand-alone downtown zoning district instead of an overlay. • Manage the permitting process for the proposed Presidente Supermarket, Mosaic Apartments, Live-Work Residential project in Town Center area, and other commercial entities interested in expanding or relocating to Opa-locka. We are pursuing other commercial ventures to relocate or expand to the City. Family Dollar opened in May 2015. Presidente Supermarket project is in limbo is for sale. Burger King updated their store in late 2017-early 2018. • The Opa-locka Municipal Complex [the City's previous administration building] was under private ownership. The property went into foreclosure and was subsequently purchased by the City of Opa- locka as the New City Hall. City Staff and Officials moved in July 2015 thru January 2016. While 95 1 City of Opa-locka Planning and Community Development staff in the City Manager's Office have managed the building as best as they can, the City may need to hire a Realtor/Property Managers to lease the vacant office suites in the building. Questions remain regarding the parking arrangements for the building and outstanding agreements with the previous building owner. • PCD Zoning Official visited 350 businesses for Certificate of Occupancy and Occupational License. Ninety-seven Occupational License/Certificate of Use violations were reported to Code Enforcement. This activity led to violations being identified,which resulted in code violation citation and/or compliance. • Implementing the City's New Tree Ordinance to better protect and enhance the tree canopies within the City of Opa-locka. Legislation was approved in 2015 by the City Commission that created a new board [Historic and Environmental Preservation] to address trees and environmental concerns along with historic buildings. This is a requirement as the City received Tree City USA designation.We have hosted several Arbor Day events with the local schools and parks to further promote `the greening up" of the City of Opa-locka. • In the Summer of 2014, PCD interns conducted a windshield survey of the aesthetic conditions of the residential properties in the City of Opa-locka and produced a list of 128 abandoned properties which need rehab or development by interested investors/residential developers. Since then, many of these properties have been sold for rehab or redevelopment. PCD staff manages the list bi-annually by updating it to reflect current conditions. • In May 2015,the City was awarded a$400K grant from USEPA for assessment on Brownfield sites in the City of Opa-locka. The consultants, Terracon, have been working with City staff on identifying properties for phase one environmental assessment. Several property owners have taken advantage of the grant opportunities while a few still need to be convinced. The grant ended on September 30, 2018. PCD/CIP staff and the Terracon consultants have requested a 6-month extension to allow the balance of the funds [approximately$40K] to be exhausted. The extension request appears to be favorable. • The Annexation Study for Annexation Areas A and B to expand the City's existing boundaries were addressed. Several groups have expressed concerns for annexation or incorporation of the area South of the Opa-Locka.Annexation requires initiation by the County Commissioner who represents the area of concern. No action is scheduled at this time. 96IP _ t Cit% of Opa-locka Planning and Community Development Development Activities and Projects - Status In Progress • Academy Bus Tour Company- Status of DA/Start of Construction. In the process of modifying plans. DA needs to be extended/modified. • Opa-locka Travel Center [Vega Project] - Status -Amended DA approved by Planning Council and City Commission. DA needs to be recorded with County Clerk Office. Permit process started in May 2016. The plans for new construction is under review by the County. Existing truck parking operation to cease on October 1st, 2018 due to license not being renewed by City. Truck parking was not approved by City Commission. Date to commence Construction is unknown. • NATS Truck Parking Terminal [Vega Property] - Status- Site Plan, Landscaping Mitigation and Employee Parking Improvement were completed in Summer 2018. • RRRZ Property- Status - Properties acquire from City of Opa-locka in June 2015/Preliminary design discussed for Golf Course site but no plans have been submitted as of September 2018/Awaiting Site Plan submission for Planning Council. The Sale reverting to City Ownership is under consideration due to lack of development action/response from the property owner. • Presidente Supermarket- For sale by Owners Sign on property-Coming Soon sign were removed/No answer from company/No construction mobilization. • TMR- Signage Improvement-We are awaiting new signage. Reps seeking noise waiver for 24- hour operation [which was denied], permit for the fencing/screening above wall [approved], and ROW consent agreement for roadway improvements to be considered by Commission in December 2016/January 2017. • Old KFC Site - Opa-locka Gateway Development Opportunity. Met with property owners regarding the code violations and condition of the property. Property owner wants to demolish the structures on the property. • Mosaic Apartments, formerly Soma Residential/Mixed Use Development Andy Hershowitz Project - Status - 104 unit rental development including 10 live/work units for limited commercial use. Recommended approval by Planning Council on May 5th and approved on June 8 City Commission meeting. Project and property is for sale. • Barton Retail Site - Owners seeking to reestablish package store while code requirement have changed restricting package store from parks churches and schools. Under litigation. Mini market has reopened. 97 I - City of Opa-locka Planning and Community Development • Flea Market Site - The 72 acre property is under contract for purchase and closed in June 2017. Existing flea market operation will remain while acquisition/plans for redevelopment are being considered. • Cuyahoga Site - Liens mitigated/property was sold in February 2018. Undergoing Brownfield mitigation and cleanup for future residential development. Meetings held with new developers. • Sailboat Cove Phase Two - Developers acquired phase two in May 2016. Meeting with existing owners to address HOA concerns and code enforcement violations. Phase two has several code and maintenance violation. • Magnolia Gardens/Ingram Park at Wilmington Street Site - City needs to replant 2+ acres for residential development. • La Granja - Status of development/sale of property- Property is for sale for a commercial use. • Glorietta Apartments - Status -Aswan Road site, 59 unit rehab is complete.Alexandria Drive site 161 unit under rehab with 10 new units to be built along with a new City Park is almost complete. Existing tenants have concerns regarding plumbing problems and water drainage and parking problem within the complex. The project should have been completed summer 2017. Awaiting final inspections and CO/CU. • Crabby Restaurant Site-Acquired by new owners. Restoration was done to convert to an Adult Business/Lounge operation as a tenant. Project requires Special Exception for Adult Business use to be allowed per City Commission approval. Under litigation. Completed Projects • Lake Vue Oasis - Phase two - New 16 units completed. • Downtown Development Forum - Complete. Held on March 4th, 2018. • Tree City USA- Status and Implementation -Arbor Day event on April 29, 2018. • Related UDG- Seeking funding for Phase two - 75-90 unit missed use tower on Aladdin and Fisherman. 98 I P __ Cite of Opa-locka CITY OF OPAL-LOCI (FY 2018 - 2019) EXPENDITURES BY FTJND,T)EPARTMENT: GENERAL GOVERNMENT ENT FUNS FY 2016 FY 2017 F'Y 2018 FY 2013 FY 2019 FY 2019 UNAUDITED UNAUDITED ADOPTED UNAUDITED $ YID REQUESTS 001 -GENERAL FUND COMMUNITY DEVELOPMENT 515110 SALARIES-EXECL iiVE 62,593 53,263 127,916 108,526 131,554 131,555 515120 SALARIES-REGULAR 129,339 106,313 28,973 32,314 30,507 65,446 515210 FICA 13,680 11,137 13,615 11,213 12,155 14,775 515220 RETIREMENT 14,031 12,068 21,615 13,408 23,656 13,790 515230 LIFE AND HEALTH 32,843 15,214 30,974 30,906 29,073 26,842 PERSONNEL EXPENSES 252,486 197,994 223,093 196,367 226,945 252,408 515311 EMPLOYEE PHYSICALS 35 90 0 0 0 0 515312 OTHER PROFESSIONAL SRVC 0 0 0 0 12.500 12.500 515440 RENTALS&LEASES 7,021 1,544 9,500 5,480 3,560 3,560 515470 PRINTING AND BINDING 0 0 500 0 504) 500 515510 OFFICE SUPPLIES AND EXPEN 642 658 1,577 79 1,000 1,000 515530 ADVERTISEMENT 0 0 2,500 0 0 0 515531 COMMUNITY CHALLENGE GRAND 5,805 0 0 0 0 0 515540 PUB/SUBS/MEMBERSHIPS 362 0 662 362 3,600 3,600 OPERATING EXPENSE 13,865 2,293 14,738 5,921 21,160 21,160 515640 LIGHT I11ACHINERY/EQUIPMENT 0 0 0 0 9,463 9.463 515CO COMPUTER 0 0 0 0 7,467 7,467 CAPITAL 0 0 0 0 16.930 16.930 515441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 8,622 8,622 515442 INSURANCE CHARGES-RISK 17;172 0 22,894 20,988 25,982 25,982 515REN RENTAL EXPENSE-TCO 0 0 0 0 19,062 19,062 515VEH VEHICLE SERVICE CHARGES 0 0 0 0 4,531 4;531 INTERFUND ALLOCATION 33,974 0 45,296 41,524 58,197 58,197 541833 BROWNSFIELD PROJECT EXP 24,474 64,102 124,169 50,236 0 0 NON OPERATING EXPENSE 24,474 64,102 124,169 50,236 0 0 TOTAL COMMUNITY DEVELOPMENT 324,799 264,389 407.296 294,048 323,231 348,695 99 1 '' _ City of Opa-locka ro q, b St �Ei o '` 1mi. a . ..- ['I. 0 : cra .0 (4\ RE-7"11/41.T1 : 7. RI° R p-, , Nee/ t-4 O R A.v •' 1-i• n et cA et cr) 10011 _: _ ,' Cite of Opa-locka Building & Licenses Position Title Number Budgeted Salary and Benefits Director/Building Official 99,455 {Building&Roofing Inspector/Flood Plan 1 Manger} , Assistant Director/City Engineer* 1 46,372 _ Building Clerk 2 96,038 r Mechanical Inspector{P/T} 1 48,061 ..p Plumbing Inspector{P/T} 1 48,061 Electrical Inspector{P/T} 1 48,061 Housing Inspector{P/T} 1(Vacant) 48,061 Total 8 $434,109 *City Engineer is split between Building and Licensing and Public Works Building Official/ Director {Building & Roofing Inspector/ Flood Plan Manager} I Assistant Director/ City Engineer I I I I Building Clerk{2} Mechanical Plumbing Inspector Electrical / Housing Imspector{P/T} {P/T} Inspector{P/T}(2) 101 l City of Opa-locka Building & Licenses The Building and Licensing Department issues occupational licenses, building, electrical, mechanical, roofing, and plumbing permits and certificates of occupancy in the City. In addition, the department enforces building and zoning codes in accordance with local City codes and South Florida Building Codes, to protect the health,welfare and safety of the City residents and visitors of the City. Our mission is to provide safe and healthy structures through the effective application of construction code standards, professional inspections and quality service to the citizens of the City of Opa-locka. • Provide review of City Codes, Florida Building&Zoning Codes and County Land Development. • Review building/land development applications to ensure consistency with Comprehensive Master Plan. • Provide inspections to ensure compliance with the occupational license ordinance, certificate of use ordinance, and landlord tenant ordinance. • Provide inspections of building construction activity for compliance with codes. • Review building plans. • Issue permits and certificates of occupancy. • Issue notices to owners of 40-year old buildings to comply with the structural and electrical inspection for building recertification and review consultant's reports. The Building Department successfully completed the review of drawings, computed the permit fee and issued permits for the following major projects: • New Apartment Building for the Glorieta Partners LLC, Portsaid Road • Tele Communication Antenna Cell Tower located at 490 All Baba Avenue • Glorieta One Story Community Office • Glorieta East Complex- Bldg 5 Interior renovation (Location of Projects 13012 - 13020 Alexandria Drive) • Glorieta West Complex- Bldg 1 South Exterior • Glorieta West Complex- Bldg 2North • Glorieta Partners Apartment Bldg Interior renovation Bldg 2 South 13412-13424 Aswan Road • Glorieta Partners Apartment Bldg. Interior renovation Bldg 1 North 13436-13450 Aswan Road • Florida Industrial Property LLC- 160 Ali Baba Avenue • Spot Master Linens "R" Us, Loxcyc. Inc. Conducted mandatory inspections for completion of the project 102I ' . _ . Cite of Opa-locka Building & Licenses • To improve the building code effectiveness rating by enforcing the building codes. This will lower the building insurance cost of the community. • Continue to attract developers/businesses that will strengthen the City's economic development base. • Reduce paper permit processing and utilize the SunGard System to automate the Building& Licensing department to effectively expedite the permit and occupational licensing process and tracking. • Continue to maintain the National flood Insurance program (NFIP) Community Rating System of reporting so residence can continue to receive a flood insurance discount. • Keep up with new and changing legislation to properly interpret and enforce City Codes, County Land Development and Florida Building&Zoning Codes. • Continue to provide effective and efficient quality customer service and building services,while responding to the building industry and providing protection for our citizens and visitors. • Continue to expedite the processing of Building permits. • Review and process the residential roof permits within 24 hours. • Continue to provide engineering plan reviews and provide assistance to consultants, contractors and residents. 103 1 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND?DEPARTMENT:GENERAL GOVERNMENT FUNDS FY2016 FY2017 FY2018 FY2013 FY2019 FY2019 UNAUDITED UNAUDITED ADOPTEDD, UNAUDITED DUDGET Emma am REQUEC'F' 001-GENERAL FUND BUILDING AND LICENSES 521140 SALARIES-OVERTIME 3,115 0 3,115 3,115 0 0 524110 SALARIES EXECUTIVE 96,539 82,442 116,486 71311 127,197 121,500 524120 SALARIES REGULAR 152,329 129,986 71,097 65,512 71,776 72,155 524130 SALARIES-PART TIME 0 0 61,011 53,387 100,000 153,870 524140 SALARIES-OVERTIME 0 2,103 0 0 0 0 524210 FICA 13,456 15,770 14,920 14,235 22,423 27,116 524220 RETIREMENT 4,748 5,764 23,509 11,485 34,280 25,309 524230 LIFE&HEALTH INSURANCE 22,464 17,033 23387 21,392 29,604 20,132 PERSONNEL EXPENSES 297,651 253,103 313:325 24.0,940 385,279 420,082 524312 OTHER PROFESSIONAL SVCS 2,674 1,150 0 0 0 0 524420 POSTAGE 837 2,243 5,000 1,465 3,500 5,000 524440 RENTALS&LEASES 3,173 2,373 3,000 1,535 1,721 3,000 524470 PRINTING&BENDING 257 1,653 2,000 0 2,000 2,000 524493 GENERAL EXPENSES 250 0 0 0 0 0 524510 OFFICE SUPPLIES&EXPENSE 1,413 1,179 3,500 424 2,000 2,000 524540 PURL/SUBS/MEMBERSHIPS 300 935 0 0 0 0 524541 EDUCATIONAL COSTS 0 0 2,500 0 0 3,500 OPERATING EXPENSE 8,904 9,533 15,999 3,425 9,221 15,500 524648 AUTO LEASE*PURCHASE 2,125 0 3,653 2,975 5,100 3,653 CAPITAL 2,125 0 3,653 2,975 5,100 3,653 524441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 13,375 133 7 5 524442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 32,333 32,333 524REN RENTAL EXPENSE-TCO 0 0 0 0 13,299 13,299 524VEH VEHICLE SERVICE CHARGES 0 0 0 0 9,061 9,061 1NTERFUND ALLOCATION 33,974 0 45,296 41,524 68,068 68,068 TOTAL BUILDING AND LICENSES 342,654 262,636 378,273 288,864 467,668 507,303 104II' _; Cite of Opa-locka This Page Intentionally Left Blank 1051 City of Opa-locks Qp-t.ock4 /-0 t o O II > f. 0 cA 1 r 6 - :,. a RI° 60, ''\ rD IQAORA.(�� PI et Pi, (-1• 1-•• o 106Ir . Cit.). of Opa-locka Parks & Recreation Position Title Number Budgeted Salaries& Benefits Department Director 1 84,971 Assistant Director 0 0 Senior Citizens Coordinator 3(2 vacant) 90,277 Recreation Supervisor 3 106,843 Recreation Leader 1 29,623 Executive Secretary 1 57,172 Lif rd 1 16,381 Total 10 $385,267 Department Director • • ••• Assistant Director • • • Executive Secretary •••••••• • Senior Citizens Coordinator in Recreation Supervisor 12} Recreation Leader 4} 107 I _ Cit3T of Opa-locka Parks & Recreation The Parks and Recreation Department provides oversight to recreation facilities, activities, and programs to meet the demands for leisure time opportunities for Opa-locka residents. The department plays a major role in maintaining a sense of community pride and providing quality of life expected by the residents. This role is exemplified through the department's delivery of programs and services that enhance the City's attractiveness as a desired place to live,work, and visit. Sherbondy, Segal, and Ingram Parks provide open spaces and avenues for participation and enjoyment of leisure, fitness and cultural programs offered by the department. • Football/Cheerleading Program-Entering the 9th year this fall. The football program is striving to become the signature sporting program.The staff is attempting to field teams at Ingram and Sherbondy Parks for the first time in the City's history. • Baseball/Basketball-Entering the 10th year this spring under the City of Opa-locka. Participation in the program has been increasing over the years, with the goal of fielding teams at Ingram and Sherbondy Parks for the first time in the City's history. • Seniors on the Move-The Seniors Program helps improve and enhance the quality of life for the senior citizens. The seniors are able to fellowship and share their knowledge,wisdom, and experiences with others.The seniors are heavily involved in City sponsored events, activities, and field trips. • Camps (Spring, Summer&Winter) -The camps are designed to assist the youths in programming and learning skills while out of school, by providing structured activities that include arts and crafts, field trips, and life skills. • Special Events-Community Meets the Parks and Recreation Staff, Easter Egg Hunt, and annual Toy giveaway. • Crime Prevention -This project combines counseling, tutoring, educational and recreational activities designed to empower participants, enhance self-esteem and self- confidence, and to develop survival and leadership skills. 1081 :' .. _ Cit: of Opa-locka Parks & Recreation • Successfully planned and supervised several events throughout the year including: • Black History Month • Monthly Community Bingo • Easter Egg Hunt • Book-Bag Giveaway • Christmas Holiday in the Park • Daily Seniors on the Move activities. • Partnership with Teen Upward Bound which enhances the number of served youths in the City. • Partnership with the Boys Scouts of America which enables our youth the opportunity of camping and special activities. • Adult Fitness Program community-wide. • Certifying staff members to become swim instructors through proper training. 1091 .' - - City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FTNDrDEPARThIENT:GENERAL GOVERNMENT FUNDS FY2016 FY 2017 Fl 2018 FY 2013 FY2019 FY2019 UNAUD F D UNAUDITED ADOPTED UNAUDITED BUDGET YID REQUESTS 001-GENERAL FUND PARKS AND RECREATION 572110 SALARIES EXECUTIVE 73,163 67,708 86,128 62.009 70,304 70,304 572120 SALARIES REGULAR 319,759 238,453 202,332 198,112 217,000 179,009 572130 SALARIES PART TI&IE 22,751 0 37,288 25,411 38,000 52,000 572140 SALARIES-OVERTIME 10:422 4,403 1,748 1,748 0 0 572210 FICA 28,906 21,930 24,184 20,811 24,473 22,598 572220 RETIREMENT 36,039 30,372 27,070 26;759 31,430 21,092 572230 LIFE&HEALTH INSURANCE 83:318 71,323 54,598 49,130 39,766 40,263 PERSONNEL EXPENSES 574:358 434,188 433,349 383,980 420,972 385,267 572311 EMPLOYEE PHYSICALS 329 270 0 0 0 0 572340 OTHER CONTRACTED SERVICES 40,320 23,666 7,965 820 8,325 8,325 572440 RENTALS&LEASES 4,234 1,861 7,500 0 1,721 1,721 572461 REPAIR&MAIN BUILDING 9,467 33,695 29,784 31,651 0 0 572463 POOL MAINTENANCE 6,756 0 12,000 11,456 10,900 15,000 572480 PROMOTIONAL ACTIG'111tS 2,900 0 0 0 0 0 572481 RECREATION PROGRAMS 8,717 1,180 8,270 1,099 5,000 5,000 572485 RECREATIONAL ACTIVITIES 15,625 2,703 10,000 6,304 13,000 13,000 572486 REC FOOTBALL PROGRAM 8,303 7,750 10,000 9,960 15,700 15,000 572510 OFFICE SUPPLIES&EXPENSE 639 958 3,000 2,689 1,500 1,500 572520 OPERATING EXPENSES 76,623 18,226 2,932 932 0 5,000 572552 ELDERLY SERVICES 5,434 1,154 10,000 2,098 10,000 10,000 572553 SUMMER CAMP PROGRAM 1,099 6,979 5,000 3,540 6,000 10,000 572554 SPORTS OFFICIAL FEES 750 0 6,000 1,920 6,000 7,000 572XX SPECIAL EVENTS 0 0 0 0 16,000 16,000 OPERATING EXPENSE 181,194 98,442 112,450 72,467 94,146 107,546 572640 LIGHT MACHINERY&EQUIPMENT 0 0 0 0 7,750 7,750 CAPITAL 0 0 0 0 7,750 7,750 572441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 36,777 36,777 572442 LN SURANCE CHARGES-RISK 17,172 0 22,894 20,988 22,471 22,471 572VEH VEHICLE SERVICE CHARGES 0 0 0 0 31,710 31,710 INTERFUND ALLOCATION 33,974 0 45,296 41,524 90,958 90,958 TOTAL PARKS AND RECREATION 789,526 532,630 591,095 497:972 613,826 591,521 110I1� : _ �' City of Opa-locka This Page Intentionally Left Blank City of Opa-locka Ji C-) 57 ' 74_ j --i i =0 ro i n o a -c, 1 ro ■5" CA- 'p ■ 1 = co ro 1 > 4 CU 1 . rn .1 Ta an ro o 1 3 g 1 J o 1 o 0 ,---," co i 713 ..,....- . i r---) = rTi" A A or 0 ' ro .. ro 3 M in 3 5 - ro o ° o to_ 1 ' 00 . n EL' , ro ' 03 CD — C. ...., i a CD 0 ■ E,', =1' -,-.0 ro I .4 ''. ".• . (--) a C .1 o,... I I 1 ro M rr, CC , ■ o -,, CU 7 1 ono P., i co 0 , 1 3, - 5 0 `-' = I , , o o CC-) o o 2 VA 0 cm GI o 03 a. I I I I . 17 ' rT) J 0 0 o ro m 0 ii a " CI - '4 1...111 -- 1 0 1 0.1 CD ' 03 • 0 -3 —c2 7 3 7 G 1 .3.33.3,331 ln 114 1 P Cite of Opa-locka Police Department "The mission of the City of Opa-locka Police Department is to enhance the quality of life, environment, and safety of our citizens, employees, businesses and visitors in an atmosphere of courtesy, integrity and quality service." Our mission encompasses the full spectrum of police services, including but not limited to, response to calls for service, preparation of reports to calls for service, preparation of reports documenting events, investigations of crimes occurring within the City, apprehension of persons committing those crimes, suppression of unlawful activity, traffic safety enforcement, the development of intelligence related to criminal acts committed or to be committed in order to prevent their occurrence or ensure the apprehension of the offenders. The Police Department is comprised of four divisions: Office of the Chief, Criminal Investigative Division, Operations (Uniform Patrol) Division, and Administrative Support Services. OFFICE OF THE CHIEF The Office of the Chief is responsible for overall management and supervision of the operations of the Police Department. The Office is supervised by the Chief of Police and is staffed by the Assistant Chief of Police and an Executive Secretary. The Assistant Chief of Police is the liaison with all Emergency Management Operations and Homeland Security. The Chief's support staff is responsible for the operations and general welfare of the Police department. Professional Compliance Bureau (PCB) - Formerly known as Internal Affairs, the Professional Compliance Bureau is tasked with Professional Integrity investigations of all Police Department personnel, as well as employees of other City entities as necessary. In addition, the unit handles background investigations as deemed necessary by the Chief of Police. The PCB also coordinates State and Federally mandated training for sworn personnel in order to ensure that their Police certifications are maintained and current. Community Oriented Police Services (COPS)-Comprised of one officer and functions as the Police Department's coordination center for various community empowerment and outreach projects. COPS form a coalition between the Police and the citizens within the community. Reserve Officer Program - The Reserve Officer Program is a means of augmenting available sworn personnel in case of special operations, special events, civil disorder, or other emergency operations. The program is staffed by certified law enforcement officers who volunteer twenty (20) hours of their time per month in order to assist the Police Department and retain their Florida Department of Law Enforcement Division of Standards and Training Police Certification.Although the Reserve Officers have a clearly delineated rank structure, that structure is strictly within the Reserve Program itself. All Reserve Officers are subject to the direction and instructions of full-time sworn Police personnel. The City is responsible for worker's compensation and life insurance, as well as replacing 115Ir` .. _ _ City of Opa-locka v Police Department • Opa-locka Police Department maintains property and Evidence Room as well as a Property and Evidence Processing Work Station that are compliant with FDLE standards • The City of Opa-locka Police Department entered into an Equitable Sharing Agreement and Certification with the US Department of Justice. Executing this agreement allows for the receipt of funds, from the US Department of Justice to the City of Opa-locka as a result of distribution of assets seized in joint agency task force operations. • The Opa-locka Police Department continues Operation Clean Sweep throughout the City, targeting hotspots and high-crime areas to improve the quality of life issues in both the Gardens and the 22nd Avenue Apartments and surrounding community areas. • Opa-locka Police Department continues the collection of surcharges payable to the City for police off-duty assignments. This surcharge has increased due to the number of clients utilizing the OLPD off-duty officers. • Continues to utilize electric T-3 vehicles and bicycle patrols to promote public safety and increase police visibility at public events. 1181 P _ Cite of Opa-locka Police Department City Goals Department Goals • Suggested Alarm ordinance revision and implementation strategy to Increase Revenue generate additional revenue • Implement a Traffic Unit focusing on traffic enforcement where specific problems are noted. • Obtain a dedicated grant writer to enhance the acquisition of grants that will support the efforts to acquire equipment and hire additional personnel, as well as support community service, delinquency prevention and drug and crime prevention and work in conjunction with the City's Staff Grant Writer on OLPD grants. • Increase Community Policing by conducting regular patrols within Increase Public Safety the Community; improving interaction with the business community, apartment owners/managers, civic organizations, faith- based institutions and the citizens of the Community to maintain an atmosphere of trust to successfully combat crime within the City. • Build partnerships with the residential community and businesses to recommend solutions to problems with the goal of improving the quality of life in our City. • To enhance public safety partnerships through community policing; building a safer and more secure environment for the City's residents Leadership& • Maintain high standards, professionalism, and integrity. Management • Continue joint training exercises with Miami-Dade County Public Schools in preparation for possible emergency incidents. • Provide the department with quality leadership that encourages individual development, productivity, integrity and commitment. 119If' : City of Opa-locka CTTY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: GENERAL GOVERNMENT FUNDS FY2016 FY2017 FY2018 FY 2018 FY2019 FY2019 MULTI= LIMULECE12 ALT= UNAUDITED MICKEL 8112MIE2 M:12 REQUESTS 001 -GENERAL FUND POLICE PATROL 521120 SALARIES REGULAR. 2,588,196 2.290,041 2,542,843 2,333,833 2.369,935 2,338,936 521140 SALARIES-OVERTIME 43,014 110,833 18,626 28,147 100,000 117.200 521210 FICA 196,977 178,396 188,642 175,974 177,745 184.210 521220 RETIREMENT 595,768 585,081 652,660 543,444 545,085 564,911 521230 LIFE&HEALTH INSURANCE 251,683 232,100 275,044 253,765 334,555 301,974 PERSONNEL EXPENSES 3,680;638 3,396,451 3,677,816 3,335,164 3,527,319 3,507.231 521150 LONGEVITY 0 0 10,000 0 13,500 13,500 521311 EMPLOYEE PHYSICALS 140 1,823 0 0 0 0 521328 SOFTWARE LICENSING 2,533 0 2,533 5,173 2,600 2,600 521440 RENTALS&LEASES 0 2,463 0 0 0 0 521466 REPAIR&MAIN VEH EQUIP 525 4,414 0 0 0 0 521520 OPERATING EXPENSES 1,868 173 0 0 5,000 5,000 521521 CLOTHING&UNIFORM EXP 15,753 17,735 17,965 11,384 32,700 51,450 521541 EDUCATIONAL COSTS 9,045 0 11,000 0 11,000 16,000 521546 BOOKS 0 1,497 0 0 0 0 521643 COMMUNICATION EQUIPMENT 0 0 57,500 11,971 0 0 521645 CANINE UNIT 0 0 6,153 3,361 0 15,000 521648 AUTO LEASE.+PURCHASE 143,408 88,748 118,353 65,332 52,983 52,983 OPERATING EXPENSE 173,270 116,852 223,504 97,720 117,783 156,533 521644 PUBLIC SAFETY EQUIPMENT 2,973 4,143 0 11,581 0 50,000 521649 MOTORCYCLE LEASE 4,275 0 0 0 0 0 529201 2015DJBX1020-JAG 0 0 0 31,849 0 0 CAPITAL 7,248 4,143 0 43,430 0 50,000 521441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 150,805 104,968 521442 INSURANCE CHARGES-RISK 17,172 0 52,357 20,988 542,106 501,250 521VEH VEHICLE SERVICE CHARGES 0 0 0 0 281,378 281,378 INTERFUND ALLOCATION 33,974 0 74,759 41,524 974,289 887,596 TOTAL POLICE PATROL 3,895,131 3,517,446 3,976,079 3,517,838 4,619,391 4,601360 1221P City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUNDIDEPARTMENT:GENERAL GOVERNMENT FUNDS FY2016 FY 2017 FY 2018 FY 201S FY2019 F12019 UNAUDITED [NAM= ADOPTED UNAUDITED DUDGET ED BEQUESTS 001-GENERAL FUND CODE ENFORCEMENT 521110 SALARIES EXECUTIVE 12,229 0 19,881 27,516 0 0 5.21120 SALARIES REGULAR 154,404 151,774 200,313 190,742 245,023 245,024 521140 SALARIES-OVERTIME 94 7,133 0 0 0 0 521210 FICA 10,944 11,676 13,802 13,469 18,377 18,377 521220 RETIREMENT 9,727 9,511 16,202 14,124 17,152 1 7,152 521230 LIFE&HEALTH INSURANCE 3 L612 20,725 25,858 21,463 32,134 40,263 PERSONNEL EXPENSES 219.009 200,823 276,056 267,314 312,685 320,816 521311 EMPLOYEE PHYSICALS 140 45 0 0 0 0 521312 OTHER PROFESSIONAL SRVC 3,398 15,327 5,200 3,658 0 0 521340 OTHER CONTRACTED SERVICES 13,332 6,949 0 0 4,800 4,800 521420 POSTAGE 5,592 11,716 13,000 8,847 13,000 13,000 521493 GENERAL EXPENSES 250 0 0 0 0 0 21510 OFFICE SUPPLIES&EXPENSE 171 405 2,000 826 1,500 1,500 521511 LIEN RECORDING CHARGES 4,356 0 8,158 674 5,000 5,000 521520 OPERATING EXPENSES 0 744 0 0 570 570 521521 CLOTHING&UNIFORM EXP 400 859 225 225 800 800 521541 EDUCATIONAL COSTS 0 0 0 0 585 585 OPERATING EXPENSE 27,639 36,044 28,582 14,229 26,255 26,255 521648 AUTO LEASE.+PURCHASE 0 0 0 0 0 0 521CO COMPUTER EQUIPMENT 0 0 0 0 9,092 9,092 CAPITAL 0 0 0 0 9,092 9,092 521441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 12,476 12,476 521442 INSURANCE CHARGES-RISK 1 7,172 0 22,894 20,988 43,931 43,931 521REN RENTAL EXPENSE-TCO 0 0 0 0 19,979 19,979 521VEH VEHICLE SERVICE CHARGES 0 0 0 0 22,650 22,650 INTERFUND ALLOCATION 33,974 0 45,296 41,524 99,036 99,036 TOTAL CODE ENFORCEMENT 280,622 236,868 349,934 323,067 447,068 455.199 *This graphic also appears in Code Enforcement 123 :' . _. . City of Opa-Iucka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDII URES BY FUND/DEPARTMENT:GENERAL GOVERNMENT FUNDS FY2a16 FY 2017 FY2018 FY201S FY2019 FY2019 111.41:12M UNAUDITED ADOPTED ULAUDII D BUDGET ED REQUESTS 001-GENERAL FUND POLICE CHIEF 521110 SALARIES EXECUTIVE 17,530 0 222,_000 118,453 206,160 204,000 521120 SALARIES REGULAR 163,956 42,679 44,664 79,735 46,340 37,372 521210 FICA 12,504 3,228 20,528 8,312 18,937 18,776 521220 RETIREMENT 17,864 4,395 55,330 3,527 50,661 57,578 521230 LIFE&HEALTH INSURANCE 10,247 13,455 16,735 0 15,760 20,132 PERSONNEL EXPENSES 222,100 63,757 359,258 210,027 337,858 337,857 521311 EMPLOYEE PHYSICALS 0 45 0 0 0 0 521521 CLOTHING&UNIFORM EXP 300 0 900 1,440 0 0 521540 PUBL.SUBS?:MEMBERSHIPS 0 150 0 0 0 0 521541 EDUCATIONAL COSTS 0 0 0 0 5,000 5,000 OPERATING EXPENSE 300 195 900 1,440 5,000 5,000 521648 AUTO LEASEPURCHASE 17,555 11,241 0 0 0 0 CAPITAL 17,555 11,241 0 0 0 0 521441 LNFORMATION TECH CHARGES 16,802 0 22,402 20,536 9,083 9,083 521442 LNSURANCE CHARGES-RISK 17,172 0 52,357 20,988 21,652 21,652 521VEH VEHICLE SERVICE CHARGES 0 0 0 0 9,061 9,061 524REN RENTAL EXPENSE-TCO 0 0 0 0 44,644 44,644 INTERFL'ND ALLOCATION 33,974 0 74,759 41,524 84,440 84,440 TOTAL POLICE CHIEF 273,929 75,193 434,917 252,991 427,297 427,297 CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: SPECIAL REVENUE FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY2019 I NAIMITED UNAUDITED ADOPTED UNAUDITED JWIPDf:FT PROPOSED YTD AEQI1FCTM 165-SPECIAL LAW ENFORCEMENT SPECIAL LAW ENFORCEMENT 521493 GENERAL EXPENSES 0 586 10,000 8,000 10,000 10,000 OPERATING EXPENSE 0 586 10,000 8,000 10,000 10,000 TOTAL SPECIAL LAW ENFORCEMENT 0 586 10,000 8,000 10,000 10,000 124 I I' ,. _ � City of Opa-]ocka This Page Intentionally Left Blank 1251 : City of Opa-locka O 0 Si O 0 c7) r1 a e irgIr; ont �o �d ti O O • R A rD 1261I' : _ : Cite of Opa-locka Code Enforcement The City of Opa-locka Code Enforcement Division is responsible for enforcement of the City's Code of Ordinance which includes inspections for occupational license. Codes have been adopted over the years to protect the health, safety, and welfare of all who live, work, or visit in the City. They also establish standards to ensure a positive effect on property value, community appearance,and neighborhood pride. Adherence to City Codes and maintenance of property is the responsibility of each and every citizen. Structures that are not maintained, deteriorate, devalue neighborhoods, and encourage crime, contributing to the plight in a community. Code Enforcement provides an effective means of educating and enforcing the Code of Ordinance to ensure that the City ages gracefully and maintains its quality of life. The primary objective of the Code Enforcement Department personnel is to patrol the City on a daily basis and monitor for City ordinance compliance and where there are violations, provide ample opportunity for the subject violator to come into compliance within a reasonable time period. In circumstances where violations are deemed egregious or repetitive, immediate punitive fines are assessed. The Department is also charged with the responsibility of performing outreach to all of the residents, business leaders, and visitors to the City, informing them of the importance of adherence to the City ordinances and how these rules benefit them as valued City stakeholders. While punitive measures are available means to persuade conformity, it is the goal of the City to encourage voluntary compliance. However, to enforce the codes and ordinances, governing legislation has provided several tools to accomplish this task through both quasi-judicial and judicial means. • Educate the public on minimum property maintenance standards, zoning regulations and sources of assistance. • Inspect properties for maintenance and zoning regulations. • Enforce compliance through voluntary efforts, City abatement and/or legal action. • Resolve citizens' complaints regarding illegal dumping, property maintenance, etc. • Monitor signage and weed control issues that affect City beautification. 127 1 City of Opa-locka Code Enforcement Ci Goals De i artment Goals • Follow due process to ensure revenues invested in prosecuting Economic violators are properly recovered in accordance to City, State and Development Federal laws. • Continue Special Master proceedings, especially commercial and industrial properties and occupational license holders having outstanding City debts. • Deliver educational materials to the residents via mail outs, local Community articles, the City's website, flyers and a code manual identifying and Development explaining the City's code of ordinances. • Work in collaboration with the Police Department, Public Works and Utilities Department, and the Building and Licensing departments to facilitate mandatory compliance with City ordinances and codes to promote and maintain a safe and desirable living and working environment. • Work closely with the Community Development department to identify illegally zoned business and corrective measures and implement Certificate of Use. • Maintain an attractive, safe, and healthy environment in order to provide a high quality of life for our residents and visitors. • Provide timely professional code enforcement to the citizens of the City of Opa-locka. Page 1 128 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: GENERAL GOVERNMENT FUNDS FY 2016 Fr 2017 Fk 2018 FY 2013 FY 2019 FY 2019 UNAUDITED UNAUDITED ADOPTED UNAUDIIED EMIL =MED =2 REQUESTS 001-GENERAL FUND CODE ENFORCEMENT 521110 SALARIES EXECUTIVE 12,229 0 19,881 27,516 0 0 521120 S-ALARIESREGUL.AR 154;404 151,774 200,313 190,742 245,023 245..024 521140 SALARIES-OVERTIME 94 7,138 0 0 0 0 521210 FICA 10,944 11,676 13,802 13,469 18,377 18.377 521220 RETIREMENT 9,727 9,511 16,202 14,124 17,152 17,152 521230 LIFE&HEALTH INSURANCE 31,612 20,725 25,858 21,463 32,134 40.263 PERSONNEL EXPENSES 219;009 200,823 276,056 267,314 312,685 320,816 521311 EMPLOYEE PHYSICALS 140 45 0 0 0 0 521312 OTHER PROFESSIONAL SRVC 3,398 15,327 5,200 3,658 0 0 521340 OTHER CONTRACTED SERVICES 13,332 6,949 0 0 4,800 4;800 521420 POSTAGE 5;592 11,716 13,000 8,847 13,000 13,000 521493 GENERAL EXPENSES 250 0 0 0 0 0 521510 OFFICE SUPPLIES&EXPENSE 171 405 2,000 826 1,500 1,500 521511 LIEN RECORDING CHARGES 4,356 0 8,158 674 5,000 5,000 521520 OPERATING EXPENSES 0 744 0 0 570 570 521521 CLOTHING&UNIFORM EXP 400 859 225 225 800 800 521541 EDUCATIONAL COSTS 0 0 0 0 585 585 OPERATING EXPENSE 27,639 36,044 28,582 14,229 26,255 26.255 521648 AUTO LEASE+PURCHASE 0 0 0 0 0 0 521C0 COMPUTER EQUIPMENT 0 0 0 0 9,092 9,092 CAPITAL. 0 0 0 0 9,092 9.092 521441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 12,476 12,476 521442 INSURANCE CHARGES-RISK 17;172 0 22,894 20,988 43,931 43,931 521REN RENTAL EXPENSE-TCO 0 0 0 0 19,979 19,979 521VEH VEHICLE SERVICE CHARGES 0 0 0 0 22,650 22,650 LNTERFUND ALLOCATION 33,974 0 45,296 41,524 99,036 99,036 TOTAL CODE ENFORCEMENT 280,622 236,868 349,934 323,067 447,068 455,199 *This graphic also appears in the Police Department Page 1 129 City of Opa-locka This Page Intentionally Left Blank Page 1 130 Cite of Opa-locka n 0 0 Qp-L0Ck 4, 5 4 66 5 = k. 0 .. ,—,... a - [1.T.1• 0 •K di/ : cD R AI�O �C rD 0 5 cc ,-. Page 1131 City of Opa-locka Community Redevelopment Agency In an effort to spur investment and redevelopment in the City of Opa-locka and improve conditions for residents, the City commissioned a Finding of Necessity study in 2009.The results of the study confirmed that conditions existed for the formulation of a Community Redevelopment Agency (CRA). The Opa-locka FON to establish the Opa-locka CRA was approved by the City Commission in May 2012, then approved by Miami-Dade County Board of County Commissioner on December 4th, 2012. The Opa-locka CRA Plan was processed for review and approval by Opa-locka City Commission in May 2013, then Miami-Dade County on October 01, 2013. The Opa-locka CRA governs an area which is 514 acres which represents 18% of the City. There are 1,105 properties in the CRA district, of which 229 properties have some type of exemption. For the past three years, the Opa-locka CRA operated from a $500,000 loan from the City of Opa-locka's Water and Sewer Fund. The executive director position and certain consultant services were funded as a result of the loan. A Downtown Concept Plan was initiated in May/June 2014 and presented by Jerry Bell and Alex David of the Corradino Group to the Opa-locka CRA Board of Directors in June/July 2015. The Concept Plan was received and approved in November 2015, but plans for advancement are yet to be determined. The creation of a Downtown/TownCenter Master Plan is under consideration. The City of Opa-locka has a new Sustainable 2030 Comprehensive Development Master Plan and New Land Development Regulation/Zoning Code adopted in September and October 2015. This new zoning code will be a benefit to the Opa-locka CRA. a) Magnolia North (formally"the Triangle") b) Magnolia Gardens (including Cuyahoga) c) City Center d) Opa-locka&Le Jeune Commerce Areas In the Magnolia North and Magnolia Gardens communities, the CRA is a catalyst to spearhead a number of initiatives and projects that will benefit the immediate redevelopment areas that have the potential to attract resources to the City at large. The benefits extend beyond the immediate redevelopment area because the maximum potential of the projects can spur the acquisition of funds and resources outside of the CRA boundaries. Presently, due to budget concerns and limited operations, Planning and Community Development (PCD) staff has also taken on the responsibility of the Opa-locka CRA. Added programs and initiatives as described in the Opa-locka CRA Master Plan include,but are not limited to the following: Page 1 132 City of Opa-locka • Developing a Facade Improvements Program for buildings/businesses in CRA. 190 properties have been identified as potential site for facade improvement. Staff will be releasing an RFP for a consultant to provide the service of managing the program. • Creating Benefit/Incentives for businesses in the CRA. Staff has had several meeting to the discuss the pros and cons of benefit/incentive for promoting development especially revolving around impact fees reductions and grant opportunities. • Consideration of Future Expansion/Amendments of CRA Boundaries - Flea Market Area/NW 27th Avenue/NW 22 Avenue/Oasis-Sailboat Cove area. Staff will look into hiring a consultant to develop an updated Finding of Necessity [FON] for considering the expansion of the CRA to include the Flea Market along the Lejeune Douglass Connector going south to the Gratigny Expressway, NW 27th Avenue, NW 22 Avenue and NW 17th Avenue south of the CSX Railroad ROW to NW 135th Street. When the CRA has all of its administrative powers and TIF,the staff will seek to undertake a number of initiatives such as, but not limited to: • Facade improvements (Residential /Commercial/Industrial Properties) • Affordable Housing Projects • Home Buyer Subsidy Loans • Rehabilitation Loans • Foreclosure Loans • Infrastructure Projects • Land Acquisition • Business Assistance • Commercial Grants • Commercial Security • Street Paving • Landscaping • Playgrounds • Community/Cultural Events GOALS Focus areas within Opa-locka CRA includes: • Magnolia North Area, • Magnolia Garden Waterfront Area • Cuyahoga Site • Downtown/Town Center • Barracks Residential Area • Opa-locka Industrial Area (potential expansion area) • Opa-locka Airport Industrial Area (potential expansion area) Downtown/Town Center Master Plan - expand and redefine development opportunities recommended from the 2015 Downtown Concept Plan. Page 1 133 City of Opa-locka New Opportunities - Proposed Mixed Use Development for east-side NW 22 Avenue and Ali Baba Avenue in Magnolia North Area,and the proposed Live/Work Condos in Opa-locka Downtown/Town Center Area. Re-evaluate the tax incentives to be incorporated in the CRA- Consider short-term reduction for long- term gains, i.e., percentage reduction in impact fees/permit fees, parking requirement reduction, CDBG funds for gap/loan financing, access to Brownfield mitigation funds. Project Site pro-formas are needed to forecast long term ad valorem tax revenues for potential development opportunities. Page 1 134 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: SPECIAL REVENUE FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 JAIAI T ITFD UNAUDITED ADOPTED UNAUDITED pi X FT PROPOSED 1111 REQUESTS 180-CRA FUND CRA 515110 SALARIES-EXECUTIVE 14,867 0 14,210 12,613 14,617 21,889 515120 SALARIES-REGULAR 18,604 0 3,217 18,088 3,390 3,390 515210 RCA 1,709 0 1,789 0 1,351 1,896 515220 RETIREMENT 0 0 1,852 0 2,628 1,770 515230 LIFE AND HEALTH 1,573 0 0 0 1,525 0 PERSONNEL EXPENSES 36,753 0 21,068 30,700 23,511 28,944 515312 OTHER PROFESSIONAL SRVC 0 0 2,500 0 5,000 5,000 515320 ACCOUNTING&AUDITING 0 255 2,500 0 2,500 2,500 515321 REIMBURSEMENT-W&S 0 0 0 0 0 0 515340 OTHER CONTRACTED SRVCS 100 2,500 30,000 25,000 30,000 30,000 515341 COUNTY ADMINISTRATIVE FEE 1,742 0 5,242 1,783 2,751 4,251 515492 ADVERTISING 0 0 2,500 0 2,500 2,500 515499 TRAVEL-PRIVATE VEHICLE 46 0 0 0 0 0 515543 TRUST ACCOUNT 0 0 0 0 0 0 5I5RES RESERVES 0 0 476,505 0 0 447,731 OPERATING EXPENSE 1,888 2,755 519,247 26,783 42,751 491,982 515391 ADMINISTRATIVE REIMB.TO FUN 0 0 0 0 9,821 9,821 515441 INFORMATION TECH CHARGES 16,639 0 22,182 20,336 958 958 515442 INSURANCE CHARGES-RISK 17,172 0 72,894 20,988 2,887 2,887 515462 ADMINISTRATIVE REIMB.TO FUN 0 0 0 0 2,554 2,554 INTERFUND ALLOCATION 33,811 0 45,077 41,324 16,220 16,220 TOTAL CRA 72,452 2,755 585,392 98,807 82,482 537,146 Page 1 135 City of Opa-Iocka Cri O O O a � O � 0 V I_I I ri_T1 0 ti AORA'��� -• et) et) rD Page 1 136 Cite of Opa-locks Public Works Position Title Number Budgeted Salary and Benefits Public Works Director* 1 63,388 City Engineer** 1 53,083 Executive Secretary 1 70,489 Electrician 1 59,606 Maintenance Worker- 5 178,092 Buildings Urban Rangers 2 79,248 Maintenance Worker—Roads 3 161,836 Automotive Mechanic 3 180,895 Meter Reader Supervisor 1 51,365 Meter Reader 4 161,837 Assistant Public Workers 81,860 Director-Water 1(vacant) Utility Mechanic 2 89,537 Assistant Public Workers 1 81,860 Director-Sewer Sewer Supervisor 1 54,800 Heavy Equipment Opr.-Sewer 1(vacant) 63,960 Utility Mechanic 1 40,934 Storm Water Supervisor 1 71,231 Heavy Equipment Opr. 1 44,816 Total 31 $1,588,837 *Total approved personnel costs for Public Works is$1,654,835 inclusive of overtime and estimated and severance,which are not represented in salaries and benefits stated above. Page 1 137 Cit) of Opa-locka ... g 1 73 I -- i vs c I co* ro , E. I , i 1 ,D -, I 7, 0. i = -2:. rn = I ..,* 1 s7 * ,,, 1 c,..F..... . 5 co i '....Z Z. li i r 5' CD i n = CT CU* Co 0- i FT. 1 2, 5 : *i...........,... ,..., 7,-- co un q -, 2 o., a , 0 5 1 tn - 7 M: - a . 1 co . - , (-) 1 (1C-' i a'''''D (CR i ,ii i -, :4 un i, CU CD i " , 1 o co I _.= I DO CD OJ O- ro .2 0 Pl- , i ...,..41 1 I rri X , CD I I i CO C 1 Z CD ■ .1 CA 5 1 CD 1 5-0 i el K c n ...7._K i i CD ■ ..02 1 5 C (S'' ..7 g - K co 1 ,7 ", 1 E 5 'I EL = El = ■ =ao . al S' CD — CL 1 ■-, 7:.-..." 2 00 1 CD = 5 1 I •-• Noj 7 an . i rpm 90 i 2 cT i i 5 0 i `2 P, 1 o = i KI: .... j 04 , V= 1 •-..--n Iil -,1 .077. a, I ,-.. C i E a i 0 ---g I Er I 1 0 CU Fi I Page 1138 1 Cite of Opa-locka Public Works The Public Works and Utilities Department is committed to improving the quality of life, and also to promote public health, safety, transportation, economic prosperity and sustainable economic growth through effective, efficient, and responsive delivery of a high quality and level of services to the residents of the community. The staff is committed to anticipating and identifying problems and needs within the community and the development and implementation of creative and innovative solutions. The department provides planning, supervision, and management of four divisions: Administration, Building Maintenance, Roads &Streets, and Vehicle Maintenance. The Administration Division is responsible for the overall monitoring of the department's operating and capital budgets and providing technical support to the other divisions within the department. The Building Maintenance Division is responsible for the maintenance, repair, and renovation and cleaning of all City facilities. The department is working towards increasing the effectiveness and capabilities of the division by providing better services for our physical assets. The Roads and Streets Division is responsible for the maintenance, repair and construction activities for all City dedicated streets, alleys and right-of-ways. Street resurfacing and pothole mitigation are the most important issues facing the division this year. The Vehicle Maintenance Division has a major responsibility in the delivery of maintenance service for all City vehicles, including Police units (marked and unmarked) and heavy equipment. Staff is also required to assemble/modify equipment or tools and assist in the repairs of other ancillary equipment. The department also supervises the City's utilities and water and sewer system. * Maintenance of all City buildings * Maintenance of all City vehicles * Street resurfacing * Monitor capital budget programs * Cutting of right-of-ways and alleys * Pothole and sidewalk repair Page 1 139 City of Opa-locka Public Works • Created an inventory control system to account for all material and equipment purchase to ensure proper use of material with minimal waste. • Retains a tracking system for all divisions which will allow documentation of all work performed and material used by providing a history of services. • Replaced 30,000 sq ft of sidewalks. • Maintained and painted 250 fire hydrants. • Continued Job Initiative Programs to employ and train City residents: Sidewalk Repair& Construction, Fire Hydrant Maintenance&Valve Repair,Alleyway Maintenance,and Carwash Program. • Completed the repairs of 102 pot holes. • Completed the repairs of 550 City vehicles. • Completed the service of 960 City vehicles. Page 1 140 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUNDIDEPARTI NT:GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 Fr 2018 FY 2013 FY 2019 Fi 2019 UNAUDITED UNAUDITED .ADOPTED UNAUDITED BUDGET ED REQUESTS 001-GENERAL FUND PW-ADMINISTRATION 541110 SALARIES-EXECUT1VE 53,807 80,690 92,000 159;231 90,000 90,000 541120 SALARIES-REGULAR 55;999 93,633 65,277 69,726 55,702 55,702 541140 SALARIES-OVERTIME 55 6,913 0 55 0 0 541210 FICA 8,169 10,879 15,685 15,317 10,928 10,928 541220 RETIREMENT 13,809 12,632 13,698 11,718 18,119 10,199 541230 LIFE AND HEALTH 21,439 18,653 4,719 4,293 15,925 20,132 PERSONNEL EXPENSES 153:277 223,400 191,379 260;339 190,674 186,960 541312 OTHER PROFESSIONAL SRVC 0 0 0 0 800 800 541340 OTHER CONTRACTED SERVICES 152,339 6,284 0 3,323 0 0 541420 POSTAGE 86 189 500 0 0 0 541440 RENTALS&LEASES 7,132 5,423 888 888 3,560 3,560 541461 REPAIR&MAIN BUILDING 0 0 0 0 0 0 541510 OFFICE SUPPLIES&EXPENSE 28 495 3,187 3,692 1,000 1,000 541520 OPERATING EXPENSE 2,006 589 1,001 388 0 0 OPERATING EXPENSE 161,592 12,980 5,575 8,290 5,360 5,360 541648 AUTOMOTIVELEASEPURCHASE 9;901 5,971 5,074 2,588 3,743 3,743 CAPITAL 9:901 5,971 5,074 2,588 3,743 3,743 541441 INFORMATION TECH CHARGES 16:802 0 22,402 20,536 6,796 6,796 541442 INSURANCE CHARGES-RISSK 17,172 0 22,894 20,988 33,916 33,916 541REN RENTAL EXPENSE-TCO 0 0 0 0 8,454 8,454 541VEH VEHICLE SERVICE CHARGES 0 0 0 0 31,710 31,710 INTERFLTND ALLOCATION 33,974 0 45,296 41,524 80,876 80,876 TOTAL PW-ADMINISTRATION 358,744 242,351 247,325 312,741 280,654 276,940 Page 1 141 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT:GENERAL GOVERNMENT FUNDS FY2D16 FY2017 FY2013 FY2013 FY2019 FY2019 IZALIDECIM ADOPTED UNAL'D rED =AEI EW aaD 8ROJTFSTS 001-GENERAL FUND PW-BUILDING MALVI ENANCE 541120 SALARIES-REGULAR 108,751 116,657 155,396 133268 161,689 172,433 541140 SALARIES-OVERTIME 240 5,913 0 202 0 0 541210 FICA 7,922 8,886 11,051 11,465 11,923 12,932 541220 RETIRE2sIEN7 3,901 8,250 12,668 16,160 11,313 12,070 541230 LIFE AND HEALTH 34,641 32,241 14,346 21,072 21,010 40,263 PERSONNEL EXPENSES 160,456 171,947 193,461 187,168 205,940 237,699 541311 EMPLOYEE PHYSICALS 575 45 0 0 0 0 541341 UNIFORM RENTALLAUNDRY 0 0 1,438 519 1,200 1,200 541440 RENTALS&LEASES 3,225 0 5,525 3,225 0 0 541461 REPAIR&MAIN BUILDING 16,500 0 20,859 19,337 77,787 77.787 541493 GENERAL EXPENSES 900 0 0 0 0 0 541520 OPERATING EXPENSE 19,783 54,295 0 0 525 525 541551 MAINTENANCE SUPPLIES 15,007 0 22,507 18,023 23,000 23,000 OPERATING EXPENSE 55,990 54,340 50,378 41,104 102,512 102,512 541640 MACHINERY&EQUIPMENT 1,971 0 1,971 1,971 9,300 9,300 541648 AUTOMOTIVE LEASE/PURCHASE 0 0 1,953 0 0 0 CAPITAL 1,971 0 3,924 1,971 9,300 9,300 541441 IINFORMATION TECH CHARGES 16,802 0 22,402 20,536 13,591 13,591 541442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 35,223 35,223 541VEH VEHICLE SERVICE CHARGES 0 0 0 0 25,681 25,681 ESTTERFUND ALLOCATION 33,974 0 45,296 41,524 74,495 74,495 TOTAL PW-BUILDING MAINTENANCE 252,391 226,287 293,059 271,767 392,247 424,006 Page 1 142 City of Opa-lucky CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUNDIDEPART LENT:GENERAL GOVERNMENT FUNDS FY2016 FSi 2017 FY MIS FI2018 n-2019 FY2019 IMAM= LINALIQUE2 AMPIED Uti&LDITED T ED RE STS 001-GENERAL FUND PW-ROADS&STREETS 541120 SALARIES-REGULAR 197:853 178,498 169,480 164,766 1 70,851 181,251 541140 SALARIES-OVERTIME 218 4,952 18 128 0 0 541210 FICA 14,609 13,552 15,680 13,470 12,814 13,594 541220 RETIREMENT 18,272 18,013 19,902 16,332 11,960 12,688 541230 LIFE AND HEALTH 6,957 7,290 38,031 28:877 25,557 33,553 PERSONNEL EXPENSES 237:909 222,305 243,111 223,573 221,182 241,085 541311 EMPLOYEE PHYSIC.4LS 430 675 0 0 0 0 541340 OTHER CONTRACTED SERVICES 249,147 213,140 149,755 123, 44 149,000 149,000 541341 UNIFORM RENTALLAUNDRY 35 0 3,000 1,460 2,500 2,500 541440 RENTALS&LEASES 11,208 0 22,208 18,350 22,208 22,208 541463 GROUNDS MAINTENANCE 0 0 0 0 30,000 30,000 541467 REPAIRS-MACH&EQUIP 0 4,750 5,660 2,792 5,000 5,000 541520 OPERATING EXPENSE 14,555 55,331 0 0 16,000 16,000 541521 CLOTHING&UNIFORM EXP 0 0 1,000 0 1,500 1500 541530 ROAD MATERIALS&SUPPLIES 1,200 4,890 32,497 24,577 70,000 70,000 541550 SMALL TOOLS&SUPPLIES 12,229 0 19,729 12,983 18,344 18,344 OPERATING EXPENSE 288,804 278,786 233,848 183,905 314,552 314,552 541640 MACHINERY&EQUIPMENT 0 9,582 0 11,143 50,650 86,650 541648 AUTOMOTIVE LEASE:'PURCHASE 0 0 3,906 0 0 0 CAPITAL 0 9,582 3,906 11,143 50,650 86,650 541441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 27,091 27,091 541442 1NSUR ANCE CHARGES-RISK 17,172 0 22,894 20,988 224,528 224,528 541VEH VEHICLE SERVICE CHARGES 0 0 0 0 66,943 66,943 LNTERFUND ALLOCATION 33,974 0 45,296 41,524 318,562 318,562 TOTAL PW-ROADS&STREETS 560,687 510,672 526,162 460,145 904,946 960,849 Page 1 143 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT:GENERAL GOVERNMENT FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 F12019 UN_AiMED UNAUDITED aDQEMO U1AUD IED Maga PROPI a= REQUESTS 001-GENERAL FUND PW-VEHICLE MAINTENANCE 541120 SALARIES-REGULAR 164,504 80,310 140.200 122.815 140,442 140,405 541140 SALARIES-OVERTIME 0 649 3,000 71 0 0 541210 FICA 12,486 6,187 9,557 9,099 10,533 10,530 541220 RETIREMENT 8,447 6,103 7,433 9,760 9,831 9,828 541230 LIFE AND HEALTH 6,191 9,977 10,697 8,585 15,076 20,132 PERSONNEL EXPENSES 191,627 103,226 170,888 150,330 175,882 180,895 541340 OTHER CONTRACTED SERVICES 1,721 39,874 45,581 28,438 45,000 45,000 541341 UNIFORM RENTALILAUNDRY 0 0 600 675 800 800 541440 RENTALS&LEASES 171 0 671 257 600 600 541450 GAS,OIL,GREASE 232,292 205,351 289,340 224.936 290,000 284,_987 541466 REPAIRS-VEH&EQUIP 0 2,774 0 0 0 0 541520 OPERATING EXPENSE 91,744 121,477 5,000 1,428 0 0 541542 PARTS&REPAIRS 45,731 0 72,521 78,646 75,000 75,000 541543 TIRES&WHEELS 26,261 0 51,261 26,261 40,000 40,000 541550 SMALL TOOLS&SUPPLIES 1,671 0 2,671 2,696 2,500 2,500 OPERATING EXPENSE 399,592 369,476 467,646 363,335 453,900 448,887 541640 MACHINERY&EQUIPMENT 3,674 0 4,674 3;674 5,000 5,000 CAPITAL 3,674 0 4,674 3,674 5,000 5,000 541441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 23,090 23;090 541442 L\SURANCE CHARGES-RISK 17;172 0 22,894 20,988 26,795 26,795 LNTERFUND ALLOCATION 33,974 0 45,296 41,524 49,885 49,885 TOTAL PW-VEHICLE MAINTENANCE 628,867 472,702 688,505 558,864 684,667 684,667 Page 1 144 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: SPECIAL REVENUE FUNDS FY 2616 FY 2017 FY 2018 FY 2018 FY 2019 n-2019 U1.L&UDITED lailITZLED MOM IJ AL'DITED ED REQUESTS 176-PEOPLES TRANS TAX FUND PEOPLES TRANS TAX 541120 SALARIES-REGULAR 318 0 0 0 0 0 541210 FICA 16 0 0 0 0 0 541220 RETIREMENT 10,988 9,138 6,903 6,785 0 0 541230 LIFE AND HEALTH 9,298 6,136 8,975 8,195 0 0 PERSONNEL EXPENSES 20,620 15,274 15,879 14,980 0 0 541340 OTHER CONTRACTED SERVICES 175,759 146,400 -10,771 0 0 0 541342 BUS CIRCULATOR EXPENSE 0 0 189,892 154,292 180,000 180,000 OPERATING EXPENSE 175,759 146,400 179,121 154,292 180,000 180,000 541630 LA PROV OTHER THAN BLDGS 0 0 0 0 956,833 0 541816 BUS SHELTERS 0 0 0 0 90,000 90.000 CAPITAL 0 0 0 0 1,046,838 90,000 541RES WORKING CAPITAL,RESERVES 0 0 0 0 0 956.838 SERVES 0 0 0 0 0 956.838 TOTAL PEOPLES TRANS TAX 196,380 161,674 195,000 169,272 4226,838 1,226,838 CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND,+DEPARTMENT: GENERAL GOVERNMENT FUNDS FY 2016 n-2017 FY 2015 FY 2018 FY2019 FY2019 UNAUDITED ADOPT UNAUDITED =an assagsm REQUESTS 001-GENERAL FUND PW-SANITATION 534431 SOLID WASTE DISPOSAL 49,948 0 80,000 54,193 120,000 120,000 OPERATING EXPENSE 49,948 0 80,000 54,193 120,000 120,000 TOTAL PW-SANITATION 49,948 0 80,000 54,193 120,000 120,000 Page 1 145 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND,DEPARTMENT_ENTERPRISE FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 UNAUDITED UNAUDITED ADOPTED UNAUDITED BUDGET PROPOSED ID REQUESTS 440-WATER AND SEWER FUND METER READERS 533120 SALARIES-REGULAR 140,571 129,493 219,583 203,906 152,259 175,656 533140 SALARIES-OVERTIME 1,611 4,743 97 940 4,000 4,000 533210 FICA 14,559 9,774 12,193 10,096 11,419 13,474 533220 RETIRE2IE_NT 12,841 10,471 13,117 10,995 10,658 12,576 533230 LIFE AND HEALTH 43,447 36,073 29,639 25,755 22,698 40,263 PERSONNEL EXPENSES 213,029 190,553 274,629 256,692 201,034 245,969 533341 UNIFORM RENTAL 0 0 1,421 1,159 1,506 1,506 533440 RENTALS&LEASES 160 0 160 320 0 0 533520 OPERATING EXPENSE 39,899 23,063 3,952 3,952 0 0 533555 SMALL TOOLS MINOR EQU]PMMEN 0 0 0 0 6,000 6,000 OPERATING EXPENSE 40,059 23,063 5,533 5,431 7,506 7,506 533495 MACHINERY&EQUIPMENT 25,401 0 41,113 32,457 38,100 38,100 533630 EIIPROV OTHER THAN BLDGS 3,424 26,559 48,800 48,800 0 0 533648 VEHICLE LEASE/PURCHASE 9,157 624 7,647 4,530 0 0 CAPITAL 37,982 27,183 97,560 85,787 38,100 38,100 533441 INFORMATION TECH CHARGES 16,966 0 22,622 20,736 15,162 15,162 533442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 22,894 22,894 533VEH VEHICLE SERVICE CHARGES 0 0 0 0 45,466 45,466 LNTERFUND ALLOCATION 34,138 0 45,516 41,724 83,522 83,522 TOTAL METER READERS 325,208 240,799 423,239 389,633 330,162 375,097 Page 1 146 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT:ENTERPRISE FUNDS FY2416 FY2017 FY 2018 FY2018 FY2019 Fi 2019 UNAU 2IED tESALTM Q AWE= UXAIJD1TED BUD . ERO a"2 RRFF(2tJESTS 440-WATER AND SEWER FUND WATER SERVICES 533120 SALARIES-REGULAR 129,315 137,013 55,057 -100 108,477 131,477 533140 SALARIES-OVERTIME 1,786 15,182 874 874 5,000 5,000 533210 FICA 21,268 10,876 7,041 3,584 8,681 10,236 533220 RETIREMENT 8,002 8,398 11,709 9.066 8,960 9,553 533230 LIFE AND HEALTH 27,309 23,029 23,287 21,463 28,343 20,132 PERSONNEL EXPENSES 187,680 194,497 97,967 34,887 159,461 176,398 533311 EMPLOYEE PHYSICALS 0 45 0 0 0 0 533312 OTHER PROFESSIONAL SVCS 166,027 23,841 14,882 15,732 114,925 114,925 533340 OTHER CONTRACTED SERVICES 57,326 130,988 104,539 11,006 149,460 115,553 533341 UNIFORM RENTAL 244 666 1,810 443 1,500 1,000 533433 PURCHASE OF WATER 752,217 1,345,687 1,827,295 1,540,238 1,690,957 1,690,957 533440 RENTALS&LEASES 3,227 55 1,538 80 1,500 1,500 533467 REPAIRS-MACH&EQUIP 0 615 40,559 33,059 20,000 20,000 533520 OPERATING EXPENSE 10,958 54,105 5,204 5,204 0 0 533522 HARDSHIPASSISTANCE PRG 2,524 0 0 0 0 0 53352x SPECIAL SUPPLIES 0 0 0 0 2,000 2,000 533555 SMALL TOOLS&SUPPLIES 0 1,053 585 376 1,000 1,000 533XX FIRE HYDRANT REPAIR+INSPECTD 0 0 0 0 93,121 93,122 OPERATING EXPENSE 992,524 1,557,054 1,996,412 1,606,139 2,074,463 2,040,087 533495 MACHINERY&EQUIPMENT 7,455 0 17,586 12,646 15,000 15.000 533630 IMPROV OTHER.THAN BLDGS 0 0 0 0 7,393 7,393 533640 MACHINERY&EQUIPMENT 1,007 0 1,007 1,007 0 0 533648 VEHICLE LEASEIPURCHASE 29,879 11,964 10,912 15,797 0 0 53364x LIGHT MACHLNERY.+EQUIPMENT 0 0 0 0 11,500 11,500 CAPITAL 38,341 11,964 29,505 29,450 33,893 33,893 533441 Es/FORMATION TECH CHARGES 16,802 0 22,402 20,536 7,081 7,081 533442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 22,894 22,894 533VEH VEHICLE SERVICE CHARGES 0 0 0 0 42,710 42,710 IN'TERFUND ALLOCATION 33,974 0 45,296 41,524 72,685 72,685 TOTAL WATER SERVICES 1,252,520 1,763,516 2,169,180 1,712,000 2,340,502 2,323,063 Page 1 147 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND,DEPARTMENT:ENTERPRISE FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY-2019 FY 2019 UNAUDITED UNAUDITED AD¢PIELD UNAUDITED $UDGET PRQgggp MI) BEQUESIS 440-WATER AND SEWER FUND SEWER SERVICES 513110 SALARIES EXECUTIVE 0 0 0 0 0 0 535110 SALARIES-EXECUTIVE 0 0 66,553 61,553 65,000 65,000 535120 SALARIES-REGULAR 402,049 245,539 35,090 45,354 72,450 121,890 535140 SALARIES ES-OVERTIME 3,603 8,867 63 4,130 5,000 5,000 535210 FICA 29,954 20,765 13,333 12,928 10,309 14,392 535220 RETIREMENT 32;969 32,152 35,957 29,032 9,622 13;432 535230 LIFE AND HEALTH 35,532 30,168 51,568 47,647 18,600 26,842 535916 RESERVE SICK+ACCRU L 0 0 17,500 0 17,500 579,240 PERSONNEL EXPENSES 504,107 337,491 220,065 200,644 198,480 825,796 535311 EMPLOYEE PHYSICALS 32 -32 0 0 0 0 535312 OTHER PROFESSIONAL 0 0 0 0 28,000 28,000 535340 OTHER CONTRACTED SRVCS 9,212 176,930 203,667 216,105 248,340 248,340 535341 UNIFORM RENTAL 40 0 1,500 323 1,000 1,000 535430 ELECGAS:R_A.TER 0 19,753 60,000 45,771 78,412 78,412 535432 SEWAGE DISPOSAL. 677,648 2342,749 2,336,483 2,307,406 2,001,631 2,001,631 535440 RENTALS&LEASES 1,895 33,326 104,142 92,661 21,000 21,000 535461 REPAIRS-BLDG&EQUIP 0 6,749 17,388 9,888 12,000 12,000 535520 OPERATING EXPENSE 5,298 133,994 2,950 1,475 0 0 535521 CLOTHING&UNIFORM EXP 0 0 0 0 450 450 535523 MAINTENANCE 41,065 0 32,464 43,518 50,000 276,000 535555 SMALL TOOLS&SUPPLIES 0 0 0 0 500 500 535XX CHEMIG_ALSIHORTICULTURAL 0 0 0 0 3,600 3,460 OPERATING EXPENSE 735,190 2,713,468 2,758,594 2,717,146 2,444,933 2,670,793 535630 LMPROV OTHER THAN BLDGS 4,275 -57,083 0 0 0 0 5356304 LIFT STATION 7 IMPROV 0 78,000 0 0 0 0 535640 MACHINERY&EQUIPMENT 1,007 0 3,007 1,007 38,300 38,300 535648 AUTOMOTIVE LEASE:PURCHASE 635 11,607 1,953 0 0 0 CAPITAL 5,917 32,525 4,960 1,007 38,300 38,300 535391 REEABURSEMENT-ADM COSTS 1,413,875 0 0 0 0 0 535441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 15,162 15,162 535442 INSURANCE CHARGES-RISK 17,172 0 2.2,894 20,988 22,894 2.2,894 535VEH VEHICLE SERVICE CHARGES 0 0 0 0 17,591 17,591 INTERFUND ALLOCATION 1,447,849 0 45,296 41,524 55,647 55.647 TOTAL SEWER SERVICES 2,693,064 3,083,485 3,028,915 2,960,321 2;737,360 3,590;536 Page 1 148 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTVIEN'T_ENTERPRISE FUNDS FY 2016 F5 2017 FY 3016 FY 2018 FY 2019 FY 2019 MAU= UNAUDITED AWE= U!ti s UDITED BUDGET. PROPOSED Mil REQUESTS 450-STORM WATER FUND STORMWATER 538120 SALARIES ARIES-REGULAR 114,592 95,719 112.227 87,211 92,42 89,630 538140 SALARIES-OVERTIME 986 4,290 1,493 293 5,000 5,000 538210 FICA 8,639 7,670 8,432 6,529 6,941 7,097 538220 RETmE T 1,981 2,186 9,673 7,600 6,478 6,624 538230 LIFE AND HEALTH 9,551 9,212 4,744 3,902 9,614 13,421 PERSONNEL EXPENSES 135,749 119,077 136,569 105,536 120,575 121,772 538312 OTHERPROFESSION_AL SVCS 0 0 0 0 1,500 1,500 538320 ACCOUNTLNG&AUDITING 0 0 0 0 2.621 2.621 538340 OTHER CONTRACTED SRVCS -229,422 220,611 19,936 17,354 223,625 223,625 538341 UNIFORM RENTAL 0 0 936 342 1,000 1,000 538391 REIDfURSEMENT-ADM COSTS 65,000 0 261,561 239,755 112,857 112,857 538440 RENTALS AND LEASES 0 0 32,000 0 73,297 73,297 538451 INSURANCE 59,534 0 0 0 0 0 538467 REPAIRS-MACH&EQUIP 0 29,938 10,000 135 10,000 10,000 538520 OPERATING EXPENSE 0 4,665 0 0 0 0 538523 MAD TEN.ANCE 0 0 0 0 12,000 12,000 538541 EDUCATIONAL COSTS 0 199 0 0 0 0 538648 VEHICLE LEASE/PURCHASE 16,005 0 16,582 16,005 0 0 538XX CHEMICALS.HORTICULTURAL 0 0 0 0 2,000 2,000 OPERATING EXPENSE -88,883 255,412 341,016 273,591 438,900 438,900 538640 MACHINERY&EQUIPN1ENT 59,324 32,298 0 0 20,000 20,000 CAPITAL 59,324 32,298 0 0 20,000 20,000 538441 D FORNLATION TECH CHARGES 16,802 0 22,402 20,36 6,081 6,081 538442 INSURANCE CHARGES-RISK 34,344 0 45,788 41,976 44,434 44.434 538VEH VEHICLE SERVICE CHARGES 0 0 0 0 13,591 13,591 INTER.FUND ALLOCATION 51,146 0 68,190 62,512 64,106 64,106 538723 STATE REVOLVING LOAN 0 0 0 0 10,479 10,479 NON OPERATING EXPENSE 0 0 0 0 10,479 10;479 538992 WORKING CAPITAL RESERVE 0 0 94,860 0 54,022 104,825 RESERVES 0 0 94,860 0 54,022 104,825 TOTAL STORMWATER 157,336 406,788 640,634 441,639 708,082 760,082 Page 1 149 Cit3 of Opa-locka This Page Intentionally Left Blank Page 1150 City of Opa-locka Qp-LOCk O '4' O ‘0, M A. - 4: tmll °I1 6 a O rx '10 to • ‘. IF VArio .1 • 'I° 0 tO ft oR _ its RA fP t 'Eil o 1 cti w' cA ......, Page 1151 City- of Opa-locka Public Utilities — Water & Sewer The Utility Division is responsible for delivery of water and sewer services to the City. The City buys water and disposes sewer under an inter-local agreement with Miami-Dade County. The City owns approximately 50 miles of water mains and provides water to all areas in the City. Complete infrastructure construction, repairs and maintenance are performed as part of the service. The City is mandated to operate this fund along with other enterprise funds in a business-like manner and assures operating reserves are sufficient to cover all costs of operations and depreciation. In addition, progress must be continually made to eliminate deficits over the next 10 years. The four components of the division are meter reading,water, customer service, and sewer. • Maintain sewer lines, pump stations, and force mains • Read meters for monthly billing • Validate and/or repair meters • Maintain water distribution system • Establish new residential or business services Page 1 152 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUNDIDEPARTMENT: ENTERPRISE FUNDS FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 UNAUDITED UNAUDITED ADOPTED UNAUDITED R[111GET pROPOSFD YTD $EWE.STS 440-WATER AND SEWER FUND METER READERS 533120 SALARIES-REGULAR 140,571 129,493 219,583 208,906 152,259 175,656 533140 SALARIES-OVERTIME 1,611 4,743 97 940 4,000 4,000 533210 FICA 14,559 9,774 12,193 10,096 11,419 13,474 533220 RETIREMENT 12,841 10,471 13,117 10,995 10,658 12,576 533230 LIFE AND HEALTH 43,447 36,073 29,639 25,755 22,698 40,263 PERSONNEL EXPENSES 213,029 190,553 274,629 256,692 201,034 245,969 533341 UNIFORM RENTAL 0 0 1,421 1,159 1,506 1,506 533440 RENTALS&LEASES 160 0 160 320 0 0 533520 OPERATING EXPENSE 39,899 23,063 3,952 3,952 0 0 533555 SMALL TOOLS MINOR EQUIPMEN 0 0 0 0 6,000 6,000 OPERATING EXPENSE 40,059 23,063 5,533 5,431 7,506 7,506 533495 MACHINERY&EQUIPMENT 25,401 0 41,113 32,457 38,100 38,100 533630 IMPROV OTHER THAN BLDGS 3,424 26,559 48,800 48,800 0 0 533648 VEHICLE LEASE/PURCHASE 9,157 624 7,647 4,530 0 0 CAPITAL 37,982 27,183 97,560 85,787 38,100 38,100 533441 INFORMATION TECH CHARGES 16,966 0 22,622 20,736 15,162 15,162 533442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 22,894 22,894 533VEH VEHICLE SERVICE CHARGES 0 0 0 0 45,466 45,466 INTERFUND ALLOCATION 34,138 0 45,516 41,724 83,522 83,522 TOTAL METER READERS 325,208 240,799 423,239 389,633 330,162 375,097 Page 1 153 City of Opa-locka CITY OF OPA-LOCKA (FY 201 8 - 2019) EXPENDITURES BY FUND/DEPARTMENT:ENTERPRISE FUNDS FY2016 FY 2017 FY 2018 FY2013 FY2019 FY2019 UNAUDITED U1,AUDIIED ADOPTED Uti AUDII ED BUDGET QPD8ED am REQUESTS 440-WATER AND SEWER FUND WATER SERVICES 533120 SALARIES-REGULAR 129,315 137,013 55,057 -100 108,477 131,477 533140 SALARIES-OVERTIME 1,786 15,182 874 874 5,000 5,000 533210 FICA 21,268 10,876 7,041 3,584 8,681 10,236 533220 RETIREMENT 8,002 8,398 11,709 9,066 8,960 9,553 533230 LIFE AND HEALTH 27,309 23,029 23,287 21,463 28,343 20,132 PERSONNEL EXPENSES 187,680 194,497 97,967 34,887 159,461 176,398 533311 EMPLOYEE PHYSICALS 0 45 0 0 0 0 533312 OTHER PROFESSIONAL SVCS 166,027 23,841 14,882 15,732 114,925 114,925 533340 OTHER CONTRACTED SERVICES 57,326 130,988 104,539 11,006 149,460 115,583 533341 UNIFORM RENTAL 244 666 1,810 443 1,500 1,000 533433 PURCHASE OF WATER 752,217 1,345,687 1,827,295 1,540,238 1,690,957 1,690,957 533440 RENTALS&LEASES 3,227 55 1,538 80 1,500 1,500 533467 REPAIRS-MACH&EQUIP 0 615 40,559 33,059 20,000 20,000 533520 OPERATING EXPENSE 10,958 54,105 5,204 5,204 0 0 533522 HARDSHIPASSIST.ANCEPRG 2,524 0 0 0 0 0 53352x SPECIAL SUPPLIES 0 0 0 0 2,000 2,000 533555 SMALL TOOLS&SUPPLIES 0 1,053 585 376 1,000 1,000 533XX FIRE HYDRANT REPAIR+INSPECTI' 0 0 0 0 93,121 93,122 OPERATING EXPENSE 992,524 1,55 7,054 1,996,412 1,606,139 2,074,463 2,040,087 533495 MACHINERY&EQUIPMENT 7,455 0 17,586 12,646 15,000 15,000 533630 IMPROV OTHER.THAN BLDGS 0 0 0 0 7,393 7,393 533640 MACHINERY&EQUIPMENT 1,007 0 1,007 1,007 0 0 533648 VEHICLE LEASErPURCHASE 29,879 11,964 10,912 15,797 0 0 53364x LIGHT MACHINERY?EQUIPMENT 0 0 0 0 11,500 11,500 CAPITAL 38,341 11,964 29,505 29,450 33,893 33,893 533441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 7,081 7,081 533442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 22,894 22,894 533VEH VEHICLE SERVICE CHARGES 0 0 0 0 42,710 42,710 INTERFUND ALLOCATION 33,974 0 45,296 41,524 72,685 72,685 TOTAL WATER.SERVICES 1,252,520 1,763,516 2,169,180 1,712,000 2,340,502 2,323,063 Page 1 154 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUNDIDEPARTMENT:ENTERPRISE FUNDS FY 2016 FY 2017 F1 2018 FY 2013 FT 2019 FY 2019 UNAUDITED UNAUDITED UK&UD FED BUDGET EBSEZIED - aan REQUESTS 440-WATER AND SEWER FUND SEWER SERVICES 513110 SALARIES EXECUTIVE 0 0 0 0 0 0 535110 SALARIES-EXECUTIVE 0 0 66,553 61,553 65,000 65,000 535120 SALARIES-REGULAR 402,049 245,539 35,090 45,354 72,450 121,890 535140 SALARIES-OVERTIME 3,603 8,867 63 4,130 5,000 5,000 535210 FICA 29,954 20,765 13,333 12,928 10,309 14,392 535220 RETIREMENT 32,969 32,152 35,957 29,032 9,622 13,432 535230 LIFE AND HEALTH 35,532 30,168 51,568 47,647 18,600 26,842 535916 RESERVE SICKACCRUAL 0 0 17,500 0 17,500 579.240 PERSONNEL EXPENSES 504,107 337,491 220,065 200,644 198,480 825.796 535311 EMPLOYEE PHYSICALS 32 -32 0 0 0 0 535312 OTHER PROFESSIONAL 0 0 0 0 28,000 28,000 535340 OTHER CONTRACTED SRVCS 9,212 176,930 203,667 216,105 248,340 248,340 535341 UNIFORM RENTAL 40 0 1,500 323 1,000 1,000 535430 ELECG.AS. ATER 0 19,753 60,000 45,771 78,412 78,412 535432 SEWAGE DISPOSAL 677,648 2342,749 2,336,483 2,307,406 2,001,631 2,001,631 535440 RENTALS&LEASES 1,395 33,326 104,142 92,661 21,000 21,000 535461 REPAIRS-BLDG&EQUIP 0 6,749 17,388 9,888 12,000 12,000 535520 OPERATING EXPENSE 5,298 133,994 2,950 1,475 0 0 535521 CLOTHING&UNIFORM EXP 0 0 0 0 450 450 535523 MAINTENANCE 41,065 0 32,464 43,518 50,000 276,000 535555 SMALL TOOLS&SUPPLIES 0 0 0 0 500 500 535XX CHEMICALS:HORTICULTURAL 0 0 0 0 3,600 3,460 OPERATING EXPENSE 735,190 2,713,468 2,758,594 2,717,146 2.444,933 2,670,793 535630 RdiPROV OTHER THAN BLDGS 4,275 -57,083 0 0 0 0 5356304 LIFT STATION 7 IMPROV 0 78,000 0 0 0 0 535640 MACHINERY&EQUIPMENT 1,007 0 3,007 1,007 38,300 38,300 535648 AUTOMOTIVE LEASE:PURCHASE 635 11,607 1,953 0 0 0 CAPITAL 5,917 32,525 4,960 1,007 38,300 38,300 535391 REIMBURSEMENT-ADM COSTS 1,413,875 0 0 0 0 0 535441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 15,162 15,162 535442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 22,894 22,894 535VEH VEHICLE SERVICE CHARGES 0 0 0 0 17,591 17,591 INTERFUND ALLOCATION 1,447,849 0 45,296 41,524 55,647 55,647 TOTAL SEWER SERVICES 2,693,064 3,083,485 3,028,915 2,960,321 2,737,360 3,590,536 Page 1 155 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND;DEPARTMENT:ENTERPRISE FUNDS FY 2016 FY 2017 FY 2018 FY 2OI S FY2019 FY2019 LILUMED UNAUDITED ADOPTED UNAUDITED B13D T EEQUESTS 440-WATER AND SEWER FUND FINANCE 513110 SALARIES EXECUTIVE 20,593 0 0 9,000 0 0 513120 SALARIES REGULAR 119,321 132,594 148,060 175,538 228,166 229,167 513130 SALARIES-PART TIME 0 0 0 0 35,483 16,900 513140 SALARIES-OVERTIME 509 221 15 37 0 0 513210 FICA 13,920 9,594 12,757 13,540 19,774 18,455 513220 RETIREMENT 9,911 9,331 12,032 13,142 18,455 17,225 513230 LIFE&HEALTH INSURANCE 24,849 21,900 26,089 21,033 28,844 40,263 PERSONNEL EXPENSES 189,102 173,640 198,953 232,290 330,723 322,010 513312 OTHER PROFESSIONAL SVCS 1,082 0 0 0 0 0 513320 ACCOUNTING&AUDITING 1,075 21,740 66,000 27,000 40,000 40,000 513340 OTHER CONTRACTED SERVICES 73,060 108,257 78,385 56,187 59,000 59,000 513420 POSTAGE 100 5,849 8,806 9,777 5,000 5,000 513430 ELECTRIC GAS&WATER 312 0 0 0 0 0 513440 RENTALS&LEASES 0 59,542 0 0 0 0 513451 INSURANCE CHARGES-RISK 640,476 1,282,910 0 0 0 0 513493 GENERAL EXPENSES 188 3,490 35,198 35,165 35,000 35,000 513510 OFFICE SUPPLIES&EXPENSE 1,813 2,004 2,250 2,704 2,250 2.250 513511 LIEN RECORDING CHARGES 10 91 1,500 143 750 750 513520 OPERATING EXPENSE 400 0 0 0 0 0 513CRE CREDIT CARD FEES 0 0 0 0 57,600 57,600 535542 DEBT DUE TO MIAMI DADE 0 0 0 0 1,505,136 616,068 OPERATING EXPENSE 718,516 1,483,883 192,139 130,976 1,704,736 815,668 513441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 16,432 16,432 513442 INSURANCE CHARGES-RISK 962,181 0 1,282,910 1,175,999 840,176 840,176 513AD ADMINISTRATIVE SERVICE CHAR 0 0 0 0 1,177,139 961;568 513REN RENTAL EXPENSE-TCO 0 0 0 0 15,712 15,712 INTERFUND ALLOCATION 978,983 0 1,305,312 1,196,535 2,049,459 1,833,888 513723 STATE REVOLVING LOAN 43,692 326,777 298:021 145,460 796,362 796,362 513734 SUNTRUST LOAN PAYMENT 317,234 116,319 0 0 0 0 NON OPERATING EXPENSE 360,926 443,096 298,021 145,460 796,362 796,362. TOTAL FINANCE 2,247,527 2,100,619 1,994,425 1,705,260 4,881,280 3,767,92; Page 1 156 City of Opa-locka Public Utilities - Storm Water The Public Works (Utilities) Division is responsible for the maintenance of storm water drains, accrual basis and street and curb sweeping. In addition, the division samples, monitors and tests storm water outfalls in order to identify and eliminate storm water pollution sources so as to obtain National Pollution Discharge Elimination System (NPDES) permit as mandated by provisions in the Clean Water Act. The City performed a rate study in FY 2013-2014.The rate was $1.90 per ERU and has not been adjusted since 1993. With the application to the State Revolving Loan program to obtain funding for the necessary improvements to the system identified in the Storm water Master Plan, it was imperative that the City apply a rate to meet the minimum SRF debt service coverage requirements and pay operating expenses. Rates for FY 2015 and thereafter are: Fiscal Year Rate/ERU 2015 $4.00 2016 $6.00 2017 $9.00 2018 $12.00 2019 $15.50 2020 and after 2% per year Upon completion of infrastructure projects, another rate study is recommended to account for actual expenses and operational savings. i71 • Ensure the City has adequate conveyance of storm runoffs • Collect and dispose of litter and trash thrown into canals • Maintain and clean canals and area around the canals • Maintenance of storm drains • Street and curb sweeping Page 1 157 City. of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT:ENTERPRISE FUNDS FY 2016 FY 2017, FY 2015 FY 2018 FY 2019 FY 2019 UNj,D1T D U\AUDTTED ADOPTED UNAUDITED BUDGET =MOD REQUESTS 450-STORM WATER FUND STORMWATER 538120 SALARIES-REGULAR 114,592 95,719 111227 87,211 92,542 89,630 538140 SALARIES-OVERTIME 986 4,290 1,493 293 5,000 5,000 538210 FICA 8,639 7.670 8,432 6,529 6,941 7.097 538220 RETIRE2NT 1,981 2;186 9,673 7,600 6,478 6,624 538230 LIFE AND HEALTH 9,551 9,212 4,744 3,902 9,614 13,421 PERSONNEL EXPENSES 135,749 119,077 136,569 105,536 120,575 121,772 538312 OTHER PROFESSIONAL SVCS 0 0 0 0 1,500 1,500 538320 ACCOUNTING&AUDITING 0 0 0 0 2,621 2,621 538340 OTHER CONTRACTED SRVCS -229,422 220,611 19,936 17,354 223,625 223,625 538341 UNIFORM RENTAL 0 0 936 342 1,000 1,000 538391 REn1BURSEMENT-ADM COSTS 65,000 0 261,561 239,755 112,857 112,857 538440 RENTALS AND LEASES 0 0 32,000 0 73,297 73.297 538451 INSURANCE 59,534 0 0 0 0 0 538467 REPAIRS-MACH&EQUIP 0 29,938 10,000 135 10,000 10,000 538520 OPERATING EXPENSE 0 4,665 0 0 0 0 538523 MAINTENANCE 0 0 0 0 12,000 12,000 538541 EDUCATIONAL COSTS 0 199 0 0 0 0 538648 VEHICLE LEASE:PURCHASE 16,005 0 16,582 16,005 0 0 538XX CHEMICALS:'HORTICULTUR.AL 0 0 0 0 2,000 2,000 OPERATING EXPENSE -88,883 255,412 341,016 273,591 438,900 438,900 538640 MACHINERY&EQUIPMENT 59,324 32,298 0 0 20,000 20,000 CAPITAL. 59,324 32,298 0 0 20,000 20,000 538441 ]NFORMATION TECH CHARGES 16,802 0 22,402 20,536 6,081 6,081 538442 LNSURANCE CHARGES-RISK 34,344 0 45,788 41,976 44,434 44,434 538VEH VEHICLE SERVICE CHARGES 0 0 0 0 13,591 13,591 IN'TERFL'ND ALLOCATION 51,146 0 68,190 62,512 64,106 64,106 538723 STATE REVOLVING LOAN 0 0 0 0 10,479 10,479 NON OPERATING EXPENSE 0 0 0 0 10,479 10,479 538992 WORKING C_APIT.AL RESERVE 0 0 94,860 0 54,022 104,825 RESERVES 0 0 94,860 0 54,022 104,825 TOTAL STORMWATER 157,336 406,788 640,634 441,639 708,082 760,082 Page 1158 Cite of Opa-locka This Page Intentionally Left Blank Page 1 159 City of Opa-locka es Qp-LOCk4 O PA 4 t n 0 0,, A: 6 . 0 -• - tah 70 lim• rzi: • ,,, irri r 1...i ti z o 0 - �d R O -. i4......... et n cA n io Page 1 160 City of Opa-locka Capital Projects Position Title Number Budgeted Salary and Benefits Public Works Director/CIP Manager 1 56,677 Project Manager 1 81,135 Project Coordinator 1 58,235 Total 3 $196,047 *Public works director is split between Public Works and CIP The Capital Projects Fund includes capital improvement projects such as: • New and expanded physical facilities for the community, • Large scale rehabilitation or replacement of existing facilities, • Major pieces of equipment which have a relatively long period of usefulness, • Equipment for any public facility or improvement when first erected or acquired, • The cost of engineering or architectural studies and services related to the improvement,and • The acquisition of land for a community facility such as a park, sewer line, etc. The project must exceed $10,000 in cost with an anticipated life exceeding one year. Normal replacement of vehicles or equipment and normal recurring renovations or projects which are funded in departmental operating budgets are generally excluded from the Capital Projects Fund. Recurring projects are those that have a regular replacement cycle. Page 1 161 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUNTDEPARTMENT: CAPITAL IMPROVEMENT FUNDS FY 2016 F 201? FY 2018 FY 20I S FY 2019 FY 2019 UNAUDI UNAUDITED AMEED UNAUDITED DUDGET P MD REQUESTS 320-SAFE NEIG_CAP.IMP.FUND CAPITAL PROJECTS 541648 AUTOMOTIVE LEASEPURCHASE 0 0 0 0 0 0 541800 RESURFACING LMPROVEMENTS 0 0 247,298 147,489 289,000 289,000 541814 SEGAL PARK IMPROVEMENTS 0 0 0 0 351,000 1,000 541821 NEW CITY HALL 0 0 0 0 471,000 1,000 541823 HISTORIC CITY HALL 611,926 591,880 0 0 980,000 1,000 541833 BROWNSFIELD PROJECT EXP 0 13,894 0 0 0 0 CAPITAL 611,926 605,774 247,298 147,489 2091,000 292,000 541RES WORKING CAPIT AL RESERVES 0 0 0 0 0 1,7 99,000 SERVES 0 0 0 0 0 1,799,000 TOTAL CAPITAL PROJECTS 611,926 605,774 247s98 147,489 2.091,000 2,091,000 Page 1 162 City of Opa-locka CITY OF OPA-LUCIA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: ENTERPRISE FUNDS FY2016 FY 2017 FY 2018 FY2018 FY 2019 Fri 2019 UNAUDITED UNAUDITED MOPS UNAUDITED F$ TTD REQUESTS 440-WATER AND SEWER FUND WATER&SEWER CAPITAL PR] 535110 SALARIES-EXECUTIVE 0 0 111,785 59,188 114,500 114,500 535120 SALARIES-REGULAR 0 0 50,543 47,079 45,000 45,000 535210 FICA 0 0 7.724 5,522 11.963 11.963 535220 RETIREMENT 0 0 0 0 19.085 11.165 535230 LIFE AND HEALTH 0 0 6,701 0 9,808 13,421 PERSONNEL EXPENSES 0 0 176,753 111,788 200,356 196,049 535312 OTHER PROFESSIONAL SVCS 0 113,612 0 0 0 0 535510 OFFICE SUPPLIES 0 90 0 0 0 0 535520 OPERATING EXPENSE 50 10 0 0 0 0 OPERATING EXPENSE 50 113,712 0 0 0 0 5356314 SRF PROJECTS-WASTEWATER 178,576 167,246 0 0 548,970 548,970 5356315 CAIRO LANE 393,235 923,978 2,153,160 294,181 2,232,406 2,232,406 5356318 ZONE 6 0 0 0 0 2,000,000 1,727,669 5356319 ZONE 1 &2 0 0 0 0 2,000,000 1,727,669 5356328 BURLINGTON CANAL 0 0 100,000 0 477,604 477,604 535648 AUTOMOTIVE LEASE;PURCHASE 850 9,124 5,353 4,676 0 0 5356xxx B.AHMAN AVE-REPAIRS 0 0 300,000 0 0 0 CAPITAL 572,661 1,100,348 2,558,513 298,857 7,258,980 6,714,317 535441 INFORMATION TECH CHARGES 16,802 0 22,402 20,536 0 0 535442 INSURANCE CHARGES-RISK 17,172 0 22,894 20,988 22,894 22,894 INTERFUND ALLOCATION 33,974 0 45,296 41,524 22,894 22,894 535992 WORKING CAPITAL RESERVE 0 0 822.711 0 0 0 RESERVES 0 0 822.711 0 0 0 TOTAL WATER&SEWER CAPITAL PRJ 606,685 1,214,059 3,603,274 452,169 7,482,230 6,933,260 Page 1 163 City of Opa-locka CITY OF OPA-LOCKA (FY 2018 - 2019) EXPENDITURES BY FUND/DEPARTMENT: ENTERPRISE FUNDS FY 2016 FY 2019 FY 2018 FY 2018 FY 2019 FY 2019 UNAUDITED UNAUDITED ADAPTED UNAUDITED BUDGET PROPOSED Ill REQUESTS 450-STORM WATER FIND STORM WATER CAPITAL PROJ 53845327 BURLINGTON CANAL SLOPE 14,390 0 0 0 0 0 CAPITAL 14,390 0 0 0 0 0 TOTAL STORM WATER CAPITAL PROJ 14,390 0 0 0 0 0 Page 1 164 City of f)pa-1ocka This Page Intentionally Left Blank Page 1 165 City of Opa-locka Glossary Accrual Basis -A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when the cash is received or spent. Adopted Budget- The original budget as approved by the City Commission at the beginning of the fiscal year. Ad Valorem Taxes - Commonly referred to as property taxes, levied on both real and personal property, according to the property's valuation and tax rate. Amended Budget - The current budget, resulting from changes to the Adopted Budget. An example of a common change would be a line item transfer of funds. Annualize - Taking changes that occurred mid-year and calculating their costs for a full year, for the purpose of preparing an annual budget. Appropriation -A legal authorization to incur obligations and make expenditures for specific purposes. Assessed Valuation - The valuation set upon real estate and certain personal property by the Property Appraiser as a basis for levying property taxes. Asset- Resources owned or held by a government which has monetary value. Authorized Positions - Employee positions, which are authorized in the Adopted Budget, to be filled during the year. Available (Undesignated) Fund Balance - This refers to funds remaining from prior years, which are available for appropriation and expenditure in the current year. Balanced Budget - A budget is considered balanced when the revenues of all funds equal the expenditures of all funds. Base Budget- Projected cost of continuing the existing levels of service in the current budget year. Bond - A long-term I.O.U. or promise to pay. It is a promise to repay a specified amount of money (the face amount of the bond) on a particular date (the maturity date).Bonds are primarily used to finance capital projects. Bond (General Obligation) GOB - This type of bond is backed by the full faith, credit and taxing power of the government. Bond (Revenue) - This type of bond is backed only by revenues, which come from a specified enterprise or project, such as a hospital or toll road. Page 1 166 City of Opa-locka Glossary Bond Refinancing - The payoff and re-issuance of bonds, to obtain better interest rates and/or bond conditions. Budget - A plan of financial activity for a specified period of time (fiscal year) indicating all planned revenues and expenses for the budget period. Budgetary Basis - This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of the three forms:GAAP, cash, or modified accrual. Budget Calendar - The schedule of key dates, which a government follows in the preparation and adoption of the budget. Budgetary Control - The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Capital Assets-Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. Capital Budget - The appropriation of bonds or operating revenue for improvements to facilities, and other infrastructure. Capital Expenditures - Expenditures related to the acquisition, expansion or rehabilitation of an element of the physical plant of the government- sometime referred to as infrastructure. Capital Improvement Program (C.I.P.) - An expenditure plan incurred each year over a fixed number of years to meet capital needs arising from the long term needs of the government. Capital Outlay- Fixed assets which have a value of$750 or more and have a useful economic lifetime of more than one year; or, assets of any value if the nature of the item is such that it must be controlled for custody purposes as a fixed asset. Capital Project- Major construction, acquisition, or renovation activities which add value to the physical assets of a government, or significantly increase their useful life.Also called capital improvements. Cash Basis - A basis of accounting which recognizes transactions only when cash is increased or decreased. Collective Bargaining Agreement-A legal contract between the employer and a verified representative of a recognized bargaining unit for specific terms and conditions of employment (e.g. hours, working conditions, salary, fringe benefits, and matters affecting health and safety of all employees). Page 1 167 Cit..) of Opa-locka Glossary Constant or Real Dollars - The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as compared to a certain point in time. Consumer Price Index (CPI) - A statistical description of price levels provided by the U. S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation). Contingency -A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services - Services rendered to a government by private firms, individuals, or other government agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services. Cost-of-Living Adjustment (COLA) - An increase in salaries to offset the adverse effect of inflation on compensation. Debt Service - The cost of paying principal and interest on borrowed money according to a predetermined payment schedule. Deficit - The excess liability of an entity over its assets; or the excess of expenditures or expenses over revenues during a single accounting period. Department- The basic organizational unit of a government which is functionally unique in its delivery of services. Depreciation - A noncash expense that reduces the value of an asset as a result of wear and tear, age, or obsolescence. Employee (or Fringe) Benefits - Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government's share of the costs for Social Security and the various pension, medical, and life insurance plans. Encumbrance - The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expenditure - The payment of cash or the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. Expense - Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Page 1 168 City of Opa-locka Glossary Fiscal Policy - A governments policies with respect to revenues, spending, and debt management as these relate to government services, programs, and capital investment. Fiscal policy provides an agreed- upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year - A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. For the City of Opa-locka, this twelve (12) month period is October 1 to September 30. Fixed Assets - Assets of long-term character that are intended to continue to be held or used, such as land,buildings, machinery, furniture and other equipment. Franchise Fee - Fees assessed on public utility corporations in return for granting a privilege to operate inside the City limits, e.g.water, electricity, cable television. Full Faith and Credit-A pledge of a government's taxing power to repay debt obligations. Fund -A fiscal entity with revenues and expenses which are segregated for the purpose of carrying out a specific purpose or activity. Find Balance -The excess of the assets of a fund over its liabilities, reserves, and carry-over. GAAP - Generally Accepted Accounting Principles.Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. Goal - A statement of broad direction, purpose or intent based on the needs of the community. A goal is general and timeless. Grants - A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending upon the grantee. Intergovernmental Revenue - Funds received from federal, state and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. Indirect Cost - A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure - The physical assets of a government (e.g. streets, water, sewer, public building and parks). Interfold Transfers-The movement of monies between funds of the same governmental entity. Page 1 169 City of Opa-locka Glossary Levy-To impose taxes in support of government activities. Line-item Budget-A budget prepared along departmental lines that focuses on what is to be bought. Long-term Debt- Debt with a maturity date of more than one year after the date of issuance. Mill - The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of assessed property valuation. Object of Expenditures -An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt,and furniture. Objective - Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. Obligations - Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Expenses - The cost for personnel, materials and equipment required for a department to function. Operating Revenue - Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Pay-as-you-go Basis - A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Personnel Services- Expenditures for salaries,wages, and fringe benefits of a government's employees. Prior-year Encumbrances - Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise terminated. Program-A group of related activities performed by one or more organizational units for the purpose of accomplishing a function for which the government is responsible. Purpose - A broad statement of the goals, in terms of meeting public service needs, that a department is organized to meet. Reserve-An account used either to set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Page 1 170 City of 4()pa-locka Glossary Resolution - A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. Resources - Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenue-Sources of income financing the operations of government. Rolled-back Rate - The tax rate when applied to the current year's adjusted taxable value, generates the same ad valorem tax revenue as the prior year. Source of Revenue - Revenues are classified according to their source or point of origin. Taxes - Compulsory charges levied by government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments. Temporary Positions - An employee who fills a temporary or short-term position. Such employees provide contingency staffing for government operations during peak workloads, or to address temporary staffing needs. Temporary employees are paid on a per-hour basis, and do not receive benefits. Transfers In/Out -Amounts transferred from one fund to another to assist in financing the services for the recipient fund. TRIM -Truth in millage (Section 200.065, Florida Statute) Unencumbered Balance - The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purposes. Unreserved Fund Balance -The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges - The payment of a fee for direct receipt of public service by the party who benefits from the service. Utility Taxes - Municipal charges on consumers or various utilities such as electricity, gas, water, and telecommunications. Page 1 171 City of Opa-locka Acronyms ADA-Americans with Disabilities Act ARRA-American Recovery& Reinvestment Act of 2009 AMR-Automated Meter Reading CAD - Computer Aided Dispatch CAFR- Comprehensive Annual Financial Report CDBG- Community Development Block Grant CET- Community Empowerment Team CIP- Capital Improvement Plan COLA- Cost of Living Adjustment CPI - Consumer Price Index CRA- Community Redevelopment Agency DARE- Drug Awareness Resistance Education DEP - Department of Environmental Protection DJJ- Department of Juvenile Justice (Opa-locka Police Youth Academy) EEOC - Equal Employment Opportunity Commission ERU- Environmental Resource Unit FDEP- Florida Department of Environmental Protection FDLE- Florida Department of Law Enforcement FDOT- Florida Department of Transportation FEMA- Federal Emergency Management Association FMLA- Family Medical Leave Act FPL- Florida Power& Light Page 1 172 City of Opa-locka Acronyms FRDAP- Florida Recreation Development Assistance Program FTE- Full Time Equivalent FY- Fiscal Year GAAP - Generally Accepted Accounting Principles GASB- Government Accounting Standards Board GFOA- Government Finance Officers Association GIS- Geographic Information System GOB - General Obligation Bond GIU- General Investigative Unit HUD - Housing and Urban Development ICMA- International City/County Management Association IT - Information Technology JARC - Job Access Reverse Commute LCIR- Legislative Committee on Intergovernmental Relations LEED - Leadership in Energy and Environmental Design LLEBG - Local Law Enforcement Block Grant MLK- Martin Luther King MOU - Memorandum of Understanding M/WBE- Minority and Women Business Enterprise NACSLB - National Advisory Council on State and Local Budgeting NAPOT - Nominal Average Pump Operating Time NPDES - National Pollution Discharge Elimination System Page 1 173 City- of Opa-locka Acronyms OCED - Office of Community and Economic Development P/T- Part time PTP- People's Transportation Plan R&R- Repair and Replacement RFQ/RFP - Request for Qualifications/Request for Proposal ROW- Right of Way SEA- Service Efforts and Accomplishments SFWMD - South Florida Water Management District SFRTA- South Florida Regional Transit Authority SLE- Special Law Enforcement SNP - Safe Neighborhood Parks (Miami Dade County) SRF- State Revolving loan Fund TIF-Tax Increment Financing TRIM -Truth in millage VAWA-Violence Against Women Act VOCA- Victims of Crime Act Page 1 174 N ) ap •0 O a) -o J.. 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