Loading...
HomeMy Public PortalAbout18-9582 Retroactively Authorizing the City Manager to Execute Grant Application to the Hazard Mitigation Grant Program (HMGP) Sponsored by: City Manager RESOLUTION NO. 18-9582 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, RETROACTIVELY AUTHORIZING THE CITY MANAGER TO SUBMIT AN EXECUTED GRANT APPLICATION TO THE HAZARD MITIGATION GRANT PROGRAM(HMGP) FOR FISCAL YEAR 2018 PRE-DISASTER MITIGATION GRANT FUNDING UNDER THE "OTHER" CATEGORY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Section 203 of the "other" category is a part of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, (42 U.S.C. 5133) which authorizes FEMA to make grants for the purpose of implementing a sustained pre- disaster natural hazard mitigation program to reduce overall risk to the population and structures from future hazard events, while also reducing reliance on federal funding from future disasters; and WHEREAS, the City of Opa-locka ("City") applied for a grant funding to complete drainage construction within Zone 6, to address flood concerns, by installing a future pipe connection and French drainage system,to exfiltrate water runoff, and to complete a new roadway surface and sub-grade; and WHEREAS, the City Commission finds that it is in the best interest of the City to apply for pre-disaster mitigation grant funding. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: SECTION 1. RECITALS ADOPTED. The recitals to the preamble herein are incorporated by reference. SECTION 2. AUTHORIZATION The City Commission of the City of Opa-locka hereby retroactively authorizes the City Manager to submit an executed grant application to the Hazard Mitigation Grant Program for fiscal year 2018 pre-disaster mitigation grant funding under the "other" category. SECTION 3. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered or re-lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE. Resolution No. 18-9582 This Resolution shall take effect immediately upon adoption and is subject to the approval of the Governor or his designee. PASSED AND ADOPTED this 12th day of December, 2018. Matthew Pigatt Mayor Attest to: Approved as to form and legal sufficiency: WP 1 Jo. t Flores TH4Ii0 LAW GROUP, LL City lerk City Attorney Moved by: COMMISSIONER KELLEY Seconded by: COMMISSIONER BURKE Commissioner Vote: 5-0 Commissioner Burke: YES Commissioner Kelley: YES Commissioner Bass: YES Vice-Mayor Davis: YES Mayor Pigatt: YES J 4F;'yt L City of Opa-Locka Agenda Cover Memo Department Airia Austin Department ,f Director: Director Signature: OjF Finance Director: Bryan Hamilton FD Signature: Department Acting City Yvette Harrell CM Signature: /i t, /Or Manager: " Commission 12/12/2018 Item Type: .i ',r. � Y'` Meeting Date: X (EnterX in box) Fiscal Impact: x „ Ordinance Reading: ^i (EnterX in box) a`r (EnterX in box) X Public Hearin i (EnterX in box) X X (Enter Fund Advertising Requirement: ' , Funding Source: &Dept) (EnterX in box) X Account#: Ex: Contract/P.O. RFP/RFQ/Bid#: Required: X (Enter X in box) Strategic Plan Strategic Plan Priority Area: Strategic Plan Obj./Strategy: Related X Enhance Organizational 0 (list the specific objective/strategy this (EnterX in box) Bus.&Economic Dev - item will address) Public Safety Quality of Education Address water,sanitary sewer,and stormwater system with pre-disaster Qual.of Life&City Image and flood mitigation assistance. Communication 0 Sponsor Name City Manager Department: City Manager A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RETROACTIVELY AUTHORIZING THE CITY MANAGER TO APPLY AND SUBMIT,SIGNED AND EXECUTED GRANT APPLICATION FOR FISCAL YEAR 18 PRE- DISASTER MITIGATION GRANT FUNDING UNDER THE "OTHER" CATEGORY. SECTION 203 OF THE "OTHER" CATEGORY IS A APART OF THE ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY ASSISTANCE ACT, PUBLIC LAW 93-288, AS AMENDED, (42 U.S.C. 5133) WHICH AUTHORIZES FEMA TO MAKE GRANTS FOR THE PURPOSE OF IMPLEMENTING A SUSTAINED PRE-DISASTER NATURAL HAZARD MITIGATION PROGRAM TO REDUCE OVERALL RISK TO THE POPULATION AND STRUCTURES FROM FUTURE HAZARD EVENTS, WHILE ALSO REDUCING RELIANCE ON FEDERAL FUNDING FROM FUTURE DISASTERS. The project is being applied for under the drainage category of the Hazard Mitigation Grant Program (HMGP)which includes construction of certain types of minor and localized flood control projects. The City is requesting for drainage construction within Zone 6, to address flood concerns by installing a future pipe connection and French drainage system,to exfiltrate water runoff, and completion of a new roadway surface and sub-grade. Apply and submit FY 18 Pre-Disaster Mitigation grant application electronically and to include supporting documents for the Zone 6 Stormwater Mitigation Project, by the November 28, 2018 grant application due date. 1. Agenda 2. Department of Homeland Security(DHS) Funding Opportunity Announcement Yvette J.Harrell,Esq. Telephone:(305)953-2821 Ext.1225 City Manager Email:vharrell @opalockafl.gov MEMORANDUM To: Mayor Matthew A.Pigatt Vice Mayor Chris Davis Commissioner Sherelean Bass Commissioner Alvin Burke Commissioner Joseph L. Kelley From: Yvette Harrell,City Manager Date: November 26,2018 Re: City Commission Request to be included in the State of Florida's grant application to FEMA and Rural Development E-Grant Submission as a Sub awardee under the State for Approval BACKGROUND/HISTORY: The City of Opa-locka' s(the City)drainage system is divided into 6 Zones. In 2014,EAC Consulting Inc. (the Consulting)completed a planning document report for the City's Storm water Infrastructure Improvements. The report outlines each zone,elaborates on the existing system issues,recommended improvements, development alternatives and maintenance planning. Climate and various environmental changes are included in the Consultant's findings as well, we outline some of the comments and historical background on the City's storm water system in the passage below. The city of Opa-locka's owned and maintained storm water system consists of a series of canals some of which may be interconnected, swales, storm sewers and exfiltration systems. The existing storm water system consists of a number of independently built facilities rather than an integrated network and do not provide the interdependency as well as an outlet feature to facilitate discharge to local canals system(s).Most of the drainage and storm water management within the city occurs through limited and sparsely located infrastructure and via overland flow along the city streets. Where existent, existing exfiltration trenches are aged and in need of maintenance and/or rehabilitation or replacement. The existing storm sewers and drains were not properly designed to collect and convey storm water runoff. Flooding problems are prevalent in the city due to the lack of adequate drainage infrastructure.The city currently experiences significant flooding during periods of light to moderate rainfall events. The roadways within the commercial and industrial areas of the city experience the highest levels of flooding incidents. These roadways subsequently become severely damaged due to the heavy traffic loads and the inundation of the roadway crowns due to flooding. In Planning Zone 2,Cairo Lane,NW 147th Street and NW 127th Street typically become impassable for a few days leading to major impacts for businesses and commercial land uses that are located within these corridors. To achieve these responsibilities the city established the need to embark on capital improvements to its storm water system.To undertake these much-needed capital improvements for its storm water drainage system,the City of Opa-locka applied for required planning,design and construction loans through the CWSRF program. On October 10,2018,the City Commission approved the Interim City Manager's request to apply for a portion of the infrastructure work needed for Zone 6 related to the NW 131St Street area under the Miami-Dade County CDBG Block Grant (CDBG grant). The proposal for the Zone 6 Storm water Management System&Roadway Reconstruction project as it was titled was submitted to Miami-Dade County Public Housing and Community Development on Friday,November 16,2018,with a request of $1,000,000. In accordance with the County funding allotments and based on prioritization of the City's existing drainage needs, only a fraction of the City's storm water drainage funding necessities were included in the RFP for the CDBG Block grant. Based on the current state of the City's infrastructure,additional resources are needed,Mr.Airia Austin, the City's Public Works & CIP Director believes the capital infrastructure needs are well over $50 million.The 2014 EAC report estimated approximately$20 million in funding needed to assist solely for the storm water upgrade and improvements and does not represent all capital and infrastructure needs.To address some of the storm water infrastructure needs of Zones 1-6,we are requesting for the City Commission's approval to apply for two (2)grants: 1. FEMA FY 2018 Pre-Disaster Mitigation Grant (hazard mitigation funding) for storm water and, 2. U.S. Department of Agriculture's (USDA) Rural Development Disaster Assistance (Disaster Assistance)Grant. The Disaster Assistance grant is infrastructure related as it is funding,offered by the USDA,specifically for water,sewer,and solid waste damages resulting from 2017's Hurricane Irma. CURRENT ACTIVITY: The City of Opa-locka is requesting Commission approval to take advantage of hazard mitigation funding opportunities and submit electronic sub-ward application through (E-grant) to the Florida Department of Emergency Management and FEMA,for the City's storm water and drainage problems in Zones 1 thru 6 to address some the surface water in abnormal quantity resulting from heavy rain fall. The City would be included as part of the State of Florida's federal grant application to FEMA. The process requires the State of Florida to apply directly to the federal government through FEMA and for municipalities and other agencies to be included as a sub awardee under the state. Submission to the State of Florida is required on or before Wednesday, November 28, 2018, to allow the Florida Department of Emergency Management to package all local submissions,prior to forwarding their full and completed application to FEMA by the January 31, 2019 deadline. The City is also requesting permission for E-grant submission to the U.S. Department of Agriculture Rural Development ("USDA") for outstanding water/sewer related damages from 2017's Hurricane 2 Irma (damages not reimbursed by any other funding source). The City met with the local branch of USDA on October 18, 2018 to discuss grant development opportunities; the representatives that met with the City and shared the Notice of Funding Availability(NOFA) related to the Water and Waste Disposal Disaster Assistance Grant which provides over$160 million in available funds for repairs to drinking water systems and sewer and solid waste disposal systems impacted by Hurricanes Harvey, Irma, and Maria in the states of Florida, Georgia, South Carolina,Texas, and the territories of Puerto Rico and Virgin Islands. The City has reviewed the criteria and eligibility requirements and has met these requirements, the grant funds do not require a local match and will represent a 100% reimbursement for eligible expenditures paid by the City. FINANCIAL: Funding for infrastructure projects are notated in the FY2019 2018/2019 budget reports under both the Safe Neighborhood Capital Improvement and Water and Sewer Capital Projects Funds. Budget amendments will be conducted in accordance with the City and state laws and rules,and with the State of Florida's Financial Oversight Board as required, if grant funding is awarded by the entities mentioned above. ATTACHMENTS: EXHIBIT A- Funding Opportunity Number DHS-18-MT-047-000-99 for FY 2018 Pre-Disaster Mitigation Announcement EXHIBIT B-Public Registry Announcement for USDA Grant *** END OF MEMORANDUM *** 3 t'QA��A o � :�4lgND SEG� S "gy 3 ale run, 4 HMA Hazard Mitigation Assistance The Hazard Mitigation Grant The Pre-Disaster Mitigation (PDM) Program (HMGP) is authorized by program is authorized by Section 203 The Department of Homeland HMGP Section 404 of the Robert PDM of the Stafford Act,42 Security (DHS) Federal Emergency ... T. Stafford Disaster U.S.C. 5133.The PDM Management Agency(FEMA) Relief and Emergency program is designed to Hazard Mitigation Assistance Assistance Act, as �'� assist States,territories, (HMA) programs present a amended(the Stafford federally-recognized tribes, critical opportunity to reduce the H AGA R D Act,Title 42, MITIGATION ) United and local communities in risk to individuals and property GRANT PROGRAM PRE-DISASTER States Code(U.S.C.) MITIGATION implementing a sustained from natural hazards while 5170c.The key purpose of pre-disaster natural hazard simultaneously reducing reliance HMGP is to ensure that the opportunity mitigation program to reduce overall risk on Federal disaster funds. to take critical mitigation measures to the population and structures from to reduce the risk of loss of life and future hazard events,while also reducing property from future disasters is not reliance on Federal funding from While the statutory origins of the lost during the reconstruction process future disasters* programs differ, all share the following a disaster. HMGP is available, The Flood Mitigation Assistance common goal of reducing the loss when authorized under a Presidential (FMA)program is authorized by Section of life and property due to major disaster declaration,in the areas 1366 of the National natural hazards, of the State or territory requested by FMA Flood Insurance Act the Governor.The amount of HMGP funding available to the Applicant is ■ ■ of 1968,as amended t (NFIA),42 U.S.C. based upon the total Federal assistance M 4104c,with the goal of The Hazard Mitigation Grant to be provided by FEMA for disaster FLOOD mitigating flood damaged Program (HMGP) may provide recovery under the Presidential major MITIGATION funds to States, territories, disaster declaration. Federally-recognized ASSISTANCE properties to reduce or eliminate claims under the federally-recognized tribes, local tribal governments can submit a request National Flood Insurance governments, and eligible private for a major disaster declaration within Program (NFIP). non-profits following a Presidential their impacted areas. major disaster declaration. ❑ '...".1:1"..❑ �7.t' {, Additional HMA resources, including the HMA Guidance, may be L#* i. accessed at http://www.fema.gov/hazard-mitigation-assistance 0 `92 OR SCAN HERE Program Comparisons PDM and FMA funding depend on the amounts Congress Cost Sharing appropriates each year. HMGP funding is usually In general,HMA funds may be used to pay up to 75 percent of the eligible activity 15 percent of the amount of costs.The remaining 25 percent of eligible costs are derived from non-Federal sources. Federal assistance provided to a State, territory, or federally- The table below outlines the Federal and State cost share requirements. recognized tribe following a Presidentially declared disaster. Mitigation Activity Award (Percent of Federal/ Program Cost Share Requirements Non-Federal Share) HMGP 75/25 All mitigation projects must be cost-effective, technically PDM 75/25 feasible and effective, and meet Environmental Planning PDM(subrecipient is small impoverished community) 90/ 10 and Historic Preservation (EHP) requirements in accordance PDM(federally-recognized tribal Recipient is small with HMA Guidance. In addition, impoverished community) 90/ 10 all mitigation activities must adhere to all relevant statutes, FMA(Insured properties and planning grants) 75/25 regulations, and requirements _ including other applicable FMA(repetitive loss property with repetitive loss strategy) 90/ 10 Federal, State, territorial. federally-recognized tribal, FMA(severe repetitive loss property with repetitive loss 100/0 and local laws, implementing strategy) regulations, and Executive Orders. All Applicants and subapplicants Eligible Applicants and Subapplicants must have hazard mitigation States, territories,and federally-recognized tribal governments are eligible HMA plans that meet the Applicants. Each State,territo requirements of PP ry,and federally-recognized tribal government shall 44 CFR Part 201. designate one agency to serve as the Applicant for each HMA program.All interested subapplicants must apply to the Applicant. Individuals and businesses may not apply directly to the State,territory,or FEMA,but eligible local governments may apply on their behalf. — - - The table below identifies,in general,eligible subapplicants. Eligible Subapplicants HMGP PDM FMA State agencies ✓ V V Federally-recognized tribes ✓ V ✓ Local governments/communities* ✓ ✓ V 111i ; . j Private nonprofit organizations(PNPs) ✓ 111111111111 IIIIIIIIIIIII ✓=Subapplicant is eligible for program funding * Local governments/community may include non federally-recognized tribes,or consistent with definition of local government at 44 CFR 201.2,may include any Indian tribe or authorized tribal organization,or 1IIIIIIIII6 I�IIIIIIIII(111 Alaska Native village or organization that is not federally-recognized per 25 U.S.C.479a et seq. 3I ,1113x1 �P I 1, i Eligible Activities 0.-.004 . .. -.., NATIONAL FLOOD The table below summarizes eligible activities that may be funded by HMA programs. ROMANCE PROGRAM Detailed descriptions of these activities can be found in the HMA Guidance. There are a number of ways that Eligible Activities HMGP PDM FMA HMA eligibility is related to the NFIP: 1. Mitigation Projects ✓ ✓ ✓ Property Acquisition and Structure Demolition ✓ ✓ ✓ Property Acquisition and Structure Relocation ✓ ✓ ✓ All subapplicants for FMA must be Structure Elevation ✓ ✓ ✓ participating in the NFIP, and not Mitigation Reconstruction ✓ ✓ ✓ be withdrawn or suspended, to be Dry Floodproofing of Historic Residential Structures ✓ ✓ ✓ eligible to apply for grant funds. Dry Floodproofing of Non-Residential Structures V ✓ ✓ Certain political subdivisions (i.e.. Generators ✓ ✓ regional flood control districts or Localized Flood Risk Reduction Projects ✓ ✓ ✓ county governments) may apply Non-Localized Flood Risk Reduction Projects ✓ ✓ and act as subrecipients if they Structural Retrofitting of Existing Buildings s/ ✓ ✓ are part of a community that is Non-Structural Retrofitting of Existing Buildings and Facilities ✓ ✓ ✓ participating in the NFIP where the Safe Room Construction ✓ ✓ political subdivision provides zoning Wind Retrofit for One-and Two-Family Residences ✓ ✓ and building code enforcement Infrastructure Retrofit ✓ ✓ ✓ or planning and community Soil Stabilization ✓ ✓ ✓ development professional services Wildfire Mitigation ✓ ✓ for that community. Post-Disaster Code Enforcement ✓ Advance Assistance ✓ 5 Percent Initiative Projects* ✓ HMGP and PDM mitigation project Miscellaneous/Other** ✓ ✓ ✓ subapplications for projects sited 2. Hazard Mitigation Planning ✓ ✓ ✓ within a Special Flood Hazard Planning-Related Activities ✓ Area (SFHA) are eligible only if the 3. Technical Assistance ✓ jurisdiction in which the project is located is participating in the 4. Management Costs ✓ ✓ ✓ NFIP. There is no NFIP part cipation * requirement for HMGP and PDM FEMA allows increasing the 5%Initiative amount up to 10%for a Presidential major disaster project subapplications located declaration under HMGP.The additional 5%Initiative funding can be used for activities that promote disaster-resistant codes for all hazards.As a condition of the award,either a disaster- outside of the SFHA. resistant building code must be adopted or an improved Building Code Effectiveness Grading Schedule is required. ** Miscellaneous/Other indicates that any proposed action will be evaluated on its own merit against program requirements.Eligible projects will be approved provided funding is available. Properties included in a project subapplication for FMA funding Management Costs must be NFIP-insured at the time of the application submitta . Flood For HMGP only:The Recipient may request up to 4.89 percent of the HMGP insurance must be maintained for allocation for management costs.The Recipient is responsible for determining the the life of the structure. amount,if any,of funds that will be passed through to the subrecipient(s) for their management costs. Applicants for PDM and FMA may apply for a maximum of 10 percent of the total funds requested in their award application budget(Federal and non-Federal shares) for management costs to support the project and planning subapplications included as part of their application. Subapplicants for PDM and FMA may apply for a maximum of 5 percent of the total funds requested in a subapplication for management costs. Application Process Applications for HMGP are processed through the HMGP system(formerly known as _;. National Emergency Management Information System [NEMIS]).Applicants use the Application Development Module of the HMGP System,which enables each Applicant - to create project applications and submit them to the appropriate FEMA Region within 4 12 months of a disaster declaration. Applications for PDM and FMA are processed through a web-based, electronic grants Hazard Mitigation management system(eGrants),which encompasses the entire grant application process. The eGrants system allows Applicants and subapplicants to apply for and manage their Assistance Guidance mitigation grant application processes electronically.Applicants and subapplicants can " Mitigation c m•v�o ese Pmgam.end Rood Mitigation Assistance n access eGrants at https://portal.fema.gov. Moist,,705 � , FEMA Review and Selection �A ....—W FEMA will review all subapplications for eligibility and completeness,cost-effectiveness, technical feasibility and effectiveness,and for EHP compliance. Subapplications that do Details about the HMA grant application process can be found not pass these reviews will not be considered for funding. FEMA will notify Applicants in the HMA Guidance, which is of the status of their subapplications and will work with Applicants on subapplications available at http://www.fema.gov/ identified for further review hazard-mitigation-assistance :uo.. i1111111 E , 1 aria - 414 11 I -- , r ■ \ _—____ = _ 1 HozOofizoly PloOfloationa Stay up- on the HMA Pro ems Wafted** Ai ° :866-:222— to CovDefir tartifictelorm Have 1455-228-3362 to an e-mall or To more, visit trttp://www.ferna4tov Benelt�Coat Anal s fi pltnef terra dhs. v For HMA dery r aid classroom courses,vis#i v4en�ti h :lltralrtng-f o To t State Iigaatlon ,visit A. � Ilwww t+e .g on-officers 40,n 5E� 11/19/2018 GRANTS.GOV-Search Opportunities-View Grant Opportunity atiepnm DHS-18-MT-047-000-99 Fy 2018 Pre-Disaster Mitigation Department of Homeland Security � Department of Homeland Security-FEMA 1ND Svc- GENERAL INFORMATION Document Type: Grants Notice Funding Opportunity Number: DHS-18-MT-047-000-99 Funding Opportunity Title: Fy 2018 Pre-Disaster Mitigation Opportunity Category: Discretionary Opportunity Category Explanation: Funding Instrument Type: Grant Category of Funding Activity: Other(see text field entitled "Explanation of Other Category of Funding Activity"for clarification) Category Explanation: The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, (42 U.S.C. 5133), Section 203 authorizes FEMA to make grants for the purpose of implementing a sustained pre-disaster natural hazard mitigation program to reduce overall risk to the population and structures from future hazard events,while also reducing reliance on Federal funding from future disasters. Expected Number of Awards: 250 CFDA Number(s): 97.047—Pre-Disaster Mitigation Cost Sharing or Matching Requirement: Yes Version: Synopsis 1 Posted Date: Aug 03, 2018 Last Updated Date: Aug 03, 2018 Original Closing Date for Applications: Jan 31, 2019 Current Closing Date for Applications: Jan 31, 2019 Archive Date: Mar 02, 2019 Estimated Total Program Funding: $235,200,000 Award Ceiling: $37,380,000 Award Floor: $0 ELIGIBILITY Eligible Applicants: Others(see text field entitled"Additional Information on Eligibility"for clarification) State governments Native American tribal governments(Federally recognized) Additional Information on Eligibility: District of Columbia; U.S. Territories. Local governments must apply through their state. ADDITIONAL INFORMATION https://www.grants.gov/custom/printSynopsisDetails.jsp 1/2 11/19/2018 GRANTS.GOV-Search Opportunities-View Grant Opportunity Agency Name: Department of Homeland Security-FEMA Description: The Pre-Disaster Mitigation (PDM)program makes available Federal funds to State, Local and Tribal Governments to implement and sustain cost-effective measures designed to reduce the risk to individuals and property from natural hazards, while also reducing reliance on Federal funding from future disasters. FEMA will provide allocations of$575,000 as required by the Stafford Act to states and territories; and a tribal set aside of$15 million for allocations up to$575,000 for Native American Indian tribal governments to support overall mitigation planning and projects. The remaining PDM funds will be awarded on a competitive basis with a focus on multi- state/tribal mitigation initiatives. Applicants must submit applications via the Mitigation eGrants system on the FEMA Grants Portal: https://portai.fema.gov.Applicants may submit a maximum of 9 project sub-applications notwithstanding any project(s)submitted for the state/territory allocation or tribal set aside. In addition, any state or tribe willing to serve as the applicant for a multi-state or tribal activity may submit one additional plan or project sub application. Link to Additional Information: Grantor Contact Information: If you have difficulty accessing the full announcement electronically, please contact: HMA Helpline 1-866-222-3580 HMAGrantsHelpline @fema.dhs.gov HMAGrantsHelpline @fema.dhs.gov GRANTS.GOV�" FIND. APPLY. SUCCEED.' https://www.grants.gov/custom/printSynopsisDetails.jsp 2/2