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HomeMy Public PortalAbout03.21.2023 Work Session Meeting Packet Posted 5/29/2009 Page WORK SESSION AGENDA MEDINA CITY COUNCIL Tuesday, March 21, 2023 6:00 P.M. Medina City Hall 2052 County Road 24 I. Call to Order II. Motion to Delegate Duties to Preside Over the Meeting to Council Member Albers III. Emergency Management Tabletop Exercise IV. Adjourn Posted 03.17.2023 Mayor Kathleen Martin will participate in the meeting virtually from Sonoma Valley Regional Library located at 755 W Napa Street, Sonoma CA, 95476. Medina Elected Officials Annual Exercise EXERCISE BRIEFING 2023 Welcome and Overview Director of Public Safety Jason Nelson This Photo by Unknown Author is licensed under CC BY-NC-ND This Photo by Unknown Author is licensed under CC BY-SA This Photo by Unknown Author is licensed under CC BY-SA Exercise Overview This exercise is a Table Top Exercise, planned for 30 minutes at Medina City Hall Council Chambers. Exercise play is limited to policy level TTX based on a train derailment event in the City of Medina / Hennepin County. Mission area(s): Elected Officials understanding their roles as policy makers. This Photo by Unknown Author is licensed under CC BY Objectives and Guidelines The primary purpose of the Medina City Council is to understand their roles and responsibilities as policy makers. Enact city ordinances Ensure training Lines of communication through the PIO Exercise Guidelines This is an open, low- stress, no-fault environment. Varying viewpoints, even disagreements, are expected Base your responses on the current ordinances and capabilities of the city Assumptions The exercise is conducted in a no-fault learning environment wherein capabilities, plans, systems, and processes will be evaluated The exercise scenario is plausible, and events occur as they are presented Scenario: On December 23, 2023 at approximately 4:30 p.m., the police department responded to multiple calls of a large train derailment near the intersection of State Highway 55 and Arrowhead Drive. Officers could immediately see a large smoke plume coming from the area. It is apparent that this is going to be a major incident in the City of Medina. The City Administrator is notified and basic information is passed onto the Mayor and City Council. Scenario, Cont.: We have been contacted by multiple news agencies advising that they will be attending the meeting and are requesting to have their trucks in front of city hall. National news media are inquiring what the city is going to do and how does this affect the community. The Mayor and individual council members have also received many emails and phone calls about the derailment concerning what we are going to do and what might be on the railcars. Photo Sent to Mayor Martin Almost Immediately After the Initial Call Responsibilities -Mayor Preparedness Appoint local Director. With Council, enact ordinances to deal with emergencies. Establish formal line of succession for Mayoral authority. Review Lake Minnetonka Area Emergency Plan. Participate in emergency exercises. Responsibilities -Mayor Response: Declare local emergencies. Only the Mayor, or her/his legal successor, may declare a local emergency. An emergency declared by the Mayor may remain in effect for up to three days. A council resolution is required to extend the declaration. Responsibilities -Council Preparedness ◦Enact ordinances to deal with emergencies. ◦Review the Lake Minnetonka Area Emergency Plan. Response ◦The primary role of the Medina Council is to enact emergency regulations that assist in response and recovery. ◦If necessary, pass a resolution extending the Mayor’s Emergency Declaration beyond three days. Emergency All Hazards Plan The Lake Minnetonka Area Emergency Plan is divided into two main sections: Basic Plan Reason Purpose Corrective Action Plan Legal Basis Organization Direction and Control Responsibility Assignments Operations Support Updating The Plan Annex: Warning and Notification Direction and Control Public Information Search and Rescue Health and Medical Evacuation Fire Department Services Damage Assessment Congregate Care Debris Clearance Radiological and Protection Law Enforcement Police Chaplains Domestic Animals Terrorism Volunteers Emergency Response Unit (ERU) National/ Local Media This Photo by Unknown Author is licensed under CC BY-NCThis Photo by Unknown Author is licensed under CC BY-SA-NC Discussion How does this incident impact the city and what are your immediate concerns? Do we have a policy for this? What SOP exists for “Train Derailments”? How many resources will be needed? Do we have contracts in place with companies for signs, barricades, clean up, etc.? How does this go from local, to state, to federal oversite. Who does this? How do the Mayor and City Council members handle the inquires into the event? Closing Comments IT’S NOT A MATTER OF IF, IT’S A MATTER OF WHEN? This Photo by Unknown Author is licensed under CC BY-SA Scripted Medina Briefing Invitation and Statement Scripted Media Briefing Invitation: Press Contact: [name, title, organization] City Administrator/Council: [name, title, phone, e-mail] Reason for Press Conference: [brief explanation of situation] What: [press conference, briefing, tour of facilities, areas affected, etc.] When: [date and time] Where: [location] With Whom: [identify spokesperson for incident] Why: Debrief/Update of incident [very briefly give facts of incident to ease the public’s mind]] Scripted Media Statement: My name is [name], and I am the [position title]of the City of Medina. [Provide brief role description]. [Name the situation/issue]is evolving, and I want to provide as much information as possible. As of now, I can confirm the following. At approximately [time], a [brief description of issue]. At that point, all we knew was that [ brief facts of the known incident.]. We have an emergency management procedure in place for this type of situation. [Brief description of actions]. [Primary agency(es) is/are]also providing assistance by [list actions]. The situation is [under, not yet under]control, and we are working with [local, state, federal]authorities to [actions]. We are asking the public to [actions and advice: stay out of the area, shelter in place, etc.]. An official advisory regarding this [situation]was issued on [City website, social media, etc.]on [date]. This advisory will continue until further notice. [If possible, give an estimate of how long based on field staff feedback]. We will continue to gather information and release it to you as soon as possible. We appreciate everyone’s patience as we work to correct [situation].