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Home My Public Portal AboutA 2006-02-16 PERSONNEL BOARD ,�-l� P�,c REGULAR MEETING OF THE PERSONNEL BOARD CITY OF LYNWOOD THURSDAY,FEBRUARY16,2006 s:oo PM 2@6 FE6 —9 PE� 3: 54 I. CALL TO ORDER CIT1' CLERKS OFFICE II. ROLL CALL �� !, /�y°-�-'� Barbara Battle, Chairperson � �., Maria Quinonez, Vice-Chairperson Paulette Bradley Rev. Robert Robinson • Arselia Villanueva : �'• ' , , , .�� III. PLEDGE OF ALLEGIANCE ,:' rs'i Led by � .'� "i� IV. APPROVAL OF MINUTES Regular Meeting January 19, 2006 Motion Second Vote V. PUBLIC ORALS " VI. STUDIES & REPORTS � ^�� A. Certification of eligibility lists: ��, 1. Housing Manager Motion Second Vote 2. Administrative Analyst I I(to be distributed at the meeting) Motion Second Vote , r.' I B. Job Description � I 1. New 8. Deputy to the City COUnCiI (to be distributed at the meeting) � � Motion Second Vote � VII. COMMISSIONER ORALS � 1 VIII. ADJOURNMENT � � Regular Meeting - March 16, 2006 i Motion Second Vote Time: . ' ' � � CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD JANUARY 19, 2006 The regular meeting of the of the Personnel Board of the City of Lynwood was held on Thursday, January 19, 2006 at 5:00 p.m. in the Council Chambers of City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order at 5:05 p.m. by Chairperson Battle. Roll call was taken by Ms. Sandra Rocha, Director of Human Resources. Chairperson Battle requested a moment of silence for the loss of Ms. Katherine Amie's son who was involved in a car accident and lost his life. Ms. Amie is a long-time resident of Lynwood and an active commissioner in the City. PLEDGE OF ALLEGIANCE Led by Commissioner Robinson. APPROVAL OF MINUTES The motion was made by Commissioner Robinson and seconded by Commissioner Villanueva to approve the minutes of December 15, 2005; however, Chairperson ' Battle mentioned that the December minutes were missing the commissioner's I comments about training and requested to have the minutes revised. ; At the regular meeting of October 20, 2005, Chairperson Battle, Commissioner � Robinson, and Commissioner Bradley requested to attend the Labor Law & Labor i Arbitration Seminar in Los Angeles, which was scheduled for Friday, January 20, � 2006. During the regular meeting of December 15, 2005, Ms. Rocha informed the I Board that the City did not have sufficient funds to pay for the requested seminar � and suggested other alternatives. Ms. Rocha indicated that the funds used to pay � for the training previously attended by some Board Members was paid through the � departmenYs employee budget. Ms. Quinonez stated that it was not fair for those � members that wanted to attend and will not have an opportunity to attend because � the training was a great source of information. She also indicated that she � understood and did not want to use monies geared for employees training. Chairperson Battle agreed and also made a comment about the possibilities of ', submitting a request to have a line item included in the next budget to be used for I future training for the commissioners. Motion carried. PUBLIC ORALS — None 1 i STUDIES AND REPORTS Vice-Chairperson Quinonez made the motion and Commissioner Robinson seconded to approve the eligibility list for the position of Deputy City Treasurer. All in favor. Motion carried. Commissioner Robinson made the motion and Vice-Chairperson Quinonez seconded to approve the eligibility list for the position of Administrative Aide. All in favor. Motion carried. Vice-Chairperson Quinonez made the motion and Commissioner Robinson seconded to approve the eligibility list for the position of Senior Administrative Analyst. All in favor. Motion carried. Vice-Chairperson Quinonez made the motion and Commissioner Villanueva seconded to approve the request to abolish the eligibility list for the position of Building Inspector. A discussion took place on the abolishment of the current Building Inspector eligibility list. Vice-Chairperson Quinonez raised a concern regarding the request by the director to abolish the list. Commissioner Bradley asked if the department director had considered the rest of the candidates on the list. Ms. Rocha responded that the director had only considered the top three candidates and explained that the candidates were interviewed twice, before and after the hiring of i the new Building and Safety Manager. He wanted the new manager to be involved in the decision process since the individual would be under his/her supervision. Ms. j Villanueva asked who checked the references. Ms. Rocha responded that at that ' time, the director and a consultant contacted the references submitted by the ' candidate. The references for candidate one did not checked out. The director � submitted a request to abolish the list and start a new recruitment � 1 Commissioner Bradley stated that the Board should not even bother to certify an � eligibility list if candidates on the list will not going to be considered for vacancies. � Ms Rocha explained that some applicants get on the eligibility list because they I interview well and not because they are the most qualify. When the director ! conducts the second interview, the director has more time to explore the applicant's � skills and abilities required for the position and determine if the candidate is the � right person for the job. Ms. Quinonez responded that the number one candidate j should go through the probationary process and then the director can make a I decision if he/she is the right person for the position. Chairperson Battles asked how the eligibility list was established if none of the three candidates met the Director's qualifications. Ms. Rocha responded that when a position closes, the first step is to screen the applications for minimum qualifications ' usually done by the Human Resources Department. Then the applications are also screen by the director for most qualified. The second step is to schedule a panel of � 2 � experts to conduct an appraisal interview. The panel determines if the applicants have the desired knowledge, skills and abilities to do the job. An eligibility list is established with the names of those applicants that passed the interview process. Once the list is certified, then the director conducts a second interview and a final selection is made. Commissioner Villanueva stated that the information provided by the director seemed more like a personal issue between him and the number one candidate since it indicated that the number one candidate had already held the position in a temporary assignment and was not satisfied with his performance. If he had worded the memo in a different way then she would not had a problem approving the abolishment of the current eligibility list. In this case, she requested more clarification by the director. Chairperson Battled second. Ms. Rocha recommended that the director be present at the next meeting to answer their questions, if the Board so wishes. Commissioner Robinson opposed to the abolishment of the eligibility list. At this time, the Board agreed to tabled the item to the next meeting. Vice-Chairperson Quinonez made the motion and Commissioner Robinson seconded to approve the new classification for the position of Director of Quality of Life Services. All in favor. Motion carried. ' Commissioner Villanueva asked if the position was a new position or if someone ! was already serving in this capacity. Ms. Rocha responded that the City Manager tried a pilot program for six months to consolidate four areas under one person to + expedite residenYs requests. Therefore, there are some employee's who have I been serving on a temporary basis in a new capacity which have resulted in a more � efficient and effective operation of the Graffiti, Code Enforcement, Weed Abatement � and Landscaping Divisions. She also indicated that the staff will be proposing the i creation of a Quality of Life Department to the City Council at the mid-year budget. Commissioner Villanueva made the motion and Vice-Chairperson Quinonez ; seconded to approve the new classification for the position of Purchasing Manager. ! All in favor. Motion carried. � Ms. Rocha indicated that this position was recommended by the auditors to � establish a centralized place to handle all the purchases for the City. ; Vice-Chairperson Quinonez made the motion and Commissioner Robinson � seconded to approve the new classification for the position of Senior Internal Auditor. All in favor. Motion carried. � I Ms. Rocha informed the Board that the City Manager committed to the senior citizens the creation of a new position dedicated to the seniors and the operations � of the new center. 3 I Commissioner Robinson made the motion and Commissioner Villanueva seconded to approve the new classification for the position of Senior Citizen Center Manager. Ms. Rocha informed the Board that there was a changed in title and should reflect Community Services Manager. Commissioner Bradley indicated that the new title gave the perception that the seniors were not a priority to this position. Vice- Chairperson Battle indicated that the new title is too general and does not clearly indicate that this person would be dealing with the seniors. Ms. Rocha responded that the title change was to be able to cross-trained the individual and would be able to assist in other divisions within the City, if necessary. Vice-Chairperson Quinonez suggested that the word senior be included in the title and recommended to be changed to Senior/Community Services Manager. The Board suggested to keep the original title and to include "and to do related work as required to other duties as assigned" to the body of the job description. Motion carried with noted recommendations. Vice-Chairperson Quinonez made the motion and Commissioner Robinson seconded to approve the revision/update of the classification for the position of Accounting Technician. Motion carried. All in favor. Ms. Rocha informed the Board that the purchasing assignments were included under duties and responsibilities. Commissioner Robinson made the motion and Vice-Chairperson Quinonez seconded to approve the revision/update of the classification for the position of Financial Analyst. Motion carried. All in favor. , Commissioner Robinson asked if current employees were going to be promoted. � Ms. Rocha responded that they would have to apply and compete for the job. ' I Commissioner Robinson made the motion and Vice-Chairperson Quinonez ' approved the title change for the position of Director of Public Works/City Engineer. � All in favor. Motion carried. I � Ms. Rocha informed the Board that the title change was to reflect the department i name change. � Commissioner Villanueva made the motion and Commissioner Robinson seconded ! to approve the title change for the position of Assistant Director of Public Works/City � Engineer. All in favor. Motion carried. ; Ms. Rocha informed the board that the City is currently recruiting for a Housing Manager, Financial Analyst and a part-time Administrative Intern. She also stated � that the new positions would be included in the mid-year budget proposal in the special meeting which would be held on Monday, January 23, 2006. ' a � � �it o ,� �YNWOOD �, �.,��, � .«.ME.,�. ��.. �'#� ci� Ciky �1Aeettng ChaQQenges � I I I I i � 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 Human Resources (310) 603�0220 Date: February 16, 2006 To: Honorable Chairperson and Personnel Board Members From: Sandra Rocha, Human Resources Director ,�� Subject: CERTIFICATION OF ELIGIBILITY LISTS � The Board is respectfully requested to certify the following eligibility lists: • Housing Manager • Administrative Analyst II (to be distributed at the meeting A list containing candidate's names and score is attached for your review. I February 16, 2006 HOUSING MANAGER Eligibility List ORAL 100 PTS 1. K. Johnston 76 � 13 applicants i 9 rejected � 4 accepted � � 4 took oral examination , 1 passed the oral examination j 1 certified � i 1 female Caucasian � � i i I �