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Home My Public Portal About11-18-2010THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, NOVEMBER 18, 2010 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, November 18, 2010, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, City Attorney Walt Chidester, Street Department Office Manager Sherry Ritchey, Director of Metropolitan Development Tony Foster, Assistant Fire Chief Oscar Abner and Richmond Senior High School Student Tommy Brown. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the November 10, 2010 meeting. Flood moved to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson explained that there was no claim docket because there was no check run this week. RESOLUTIONS A. Robinson brought to the board a request that was presented by City Attorney Walt Chidester for the approval of Resolution No. 16 -2010 for the authorization of the transfer of land and to give Vicki Robinson as President of the board authorization to sign the deed. This involves the property that Perpetual Recycling, LLC will be locating. Richmond Power & Light is transferring property to the City of Richmond. Lawson moved to approve with a second by Flood. BID AWARDS A. Robinson brought to the board a bid award that was presented by Office Manager of the Street Department Sherry Ritchey for Roof Replacement of the City Street Department located at 700 Richmond Avenue to Ohio & Indiana Roofing Company Board of Works Minutes November 18, 2010 Page 2 of 4 for 50 Mil Duro -Last System in the total amount of $89,127.00. Flood moved to award with a second by Lawson. The motion was unanimously passed. CONTRACTS AND ADDENDUMS A. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 164 -2010 with Jeffery S. Hornsby for Recertification of the 2008 Income Survey in the amount of $800.00. Lawson moved to approve with a second by Flood. The motion was unanimously passed. B. Robinson made a request to the board for the approval of Addendum No. 2 to Contract No. 59 -2009 with Cummins Electric to continue on call electrical service for the City Building. Flood moved to approve with a second by Lawson. The motion was unanimously passed. C. Robinson made a request to the board for the approval of Addendum No. 1 to Contract No. 164 -2009 with Beep Alert to continue to provide digital pager rental until December 31, 2010 with the option to renew for 2011 under the same conditions as original contract. Lawson moved to approve with a second by Flood. The motion was unanimously passed. D. Robinson made a request to the board for the approval of Addendum No. 1 to Contract No. 38 -2010 with Bader Mechanical to provide maintenance of the Heating & Air of the Municipal Building for 2010 with the same conditions as the original contract with the option to renew for 2011. Flood moved to approve with a second by Lawson. The motion was unanimously passed. E. Robinson made a request to the board that was submitted by Director of Public Works and Engineering Director Greg Stiens for the approval of Contract No. 165 -20 10 with Meyers Mechanical for two tankless water heaters for Rose View Transit. Lawson moved to approve with a second by Flood. The motion was unanimously passed. F. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 166 -2010 with Bader Mechanical for HVAC maintenance for the Richmond Fire Department. Flood moved to approve with a second by Lawson. The motion was unanimously passed. G. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 2 to Contract No. 124 -2008 with Public Safety, Health & Wellness for Annual Physicals for the Richmond Fire Department. Lawson moved to approve with a second by Flood. The motion was unanimously passed. H. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 2 to Contract No. 7 -2009 with Hill Electric for general maintenance services of electrical repairs for the Richmond Fire Department. Lawson moved to approve with a second by Flood. The motion was unanimously passed. I. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 2 to Contract No. 8 -2009 with Pedro Feliciano d /b /a Preventive Maintenance for general maintenance of all Fire Board of Works Minutes November 18, 2010 Page 3 of 4 Department apparatus. Lawson moved to approve with a second by Flood. The motion was unanimously passed. J. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 2 to Contract No. 142 -2008 with Pro Air Midwest, Inc for maintenance to the Breathing Air Compressor and the Bauer Breathing Air Compressor for the Richmond Fire Department. Flood moved to approve with a second by Lawson. The motion was unanimously passed. K. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 156 -2010 with Reynolds Plumbing, Inc for general maintenance for plumbing repairs for the Richmond Fire Department. Lawson moved to approve with a second by Flood. The motion was unanimously passed. L. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 157 -2010 with Scott Door Service, Inc for general maintenance to overhead doors at all Fire Stations. Flood moved to approve with a second by Lawson. The motion was unanimously passed. M. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 158 -2010 with Statewide Medical Services for Biohazardous Waste pickup for the Richmond Fire Department. Lawson moved to approve with a second by Flood. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board a bid opening for Gasoline/Fuel for 2011. There was one bid from Harvest Land and that bid is as follows: Transport Premium Unleaded Gas - $2.58 per gallon Tank Wagon - $2.68 per gallon Pump Price - $2.65 per gallon Regular Unleaded (87 Octane) - Transport - $2.38 per gallon Tank Wagon - $2.48 per gallon Pump Price - $2.45 per gallon Premium Road Diesel — Transport - $2.628 per gallon Tank Wagon — 2.728 per gallon Pump Price — 2.738 per gallon Off Road Diesel that is dyed — Transport - $2.641 per gallon Tank Wagon - $2.741 per gallon Pump Price - $2.751 per gallon No. 1 Fuel Oil — Transport - $2.948 per gallon No. 1 Fuel Oil — Tank Wagon - $3.048 per gallon No. 2 Fuel Oil — Transport - $2.596 per gallon No. 2 Fuel Oil — Tank Wagon - $2.696 per gallon Robinson recognized Tommy Brown from Mr. Wier's Government class at Richmond Senior High School and thanked him for attending the meeting. Board of Works Minutes November 18, 2010 Page 4 of 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk