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Home My Public Portal Aboutr 10-153 ~ezorutiOtt of t4e iffioroug4 of C1Ittderd) ~~ 3J~ 10-153 Date of Adoption-,Jl.Iri'e 24. 2010 No. I RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES- HERtVlANN AVENUE PHASE II RECONSTRUCTION PROJECT CONTRACT ADMINISTRATION & INSPECTION SERVICES \VHEREAS, the Borough of Carteret is in need of contract administration and inspection services in regard to the Hermann Avenue Phase II Reconstruction Project; and WHEREAS. the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise for said services; and \VHEREAS, T &M Associates has submitted a proposal to provide said engineering semces at a total cost not to exceed $47,550.00; and \YHEREAS, the Mayor and Council have reviewed said proposal; 'WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for contract administration and inspection services related to the Hermann Avenue Phase n Reconstruction Project at a total cost not to exceed $47,550.00 at the rate set forth in T&M's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to N.J.SA 40A:II-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be fonvarded to the Borough's Purchasing Departrrient and T &M Associates. Adopted this 24fu day of June, 2010 and certified as a true copy of the original on June 25, 2010. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILi\IAt~ YES NO NY A,B. COUNCILMAN YES NO NV A.B. BEllINO X KRUfI X DIAZ X NAPLES X DII1ASCIO X SITARZ x X -Indicate Vote AB-Absent NY. Not VOling XOR -Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council h;;(;~24'" 2010 I i "...' i '/.i1C12i%- L,,,/ /' " 'c ERK tr ( 1373 BROAD STREET, SUITE 306, CLIFTON, NJ 07013-4231 (973) 614-0005 * tax (973) 614-0025 * www.landmassociates.com -aM ASSOCIATES CART-OI930 June 17,2010 Mayor and Borough Council Borough ofCarteret 61 Cooke Avenue Carteret, New Jersey 07008 Re: Hermann Avenue Phase IT Reconstruction Contract Administration & Inspection Services Dear Mayor and Council Members: The Borough has received bids and is considering awarding a construction contract for the reconstruction of Hermann Avenue, Phase II to S. Brothers Contractors in the amount of $487,861.60. As you are aware, the project is partially funded by an NIDOT State Aid Grant. The scope of work includes the reconstruction of Hennmm Avenue from Washington Avenue to Longfellow Street. New belgium block curb will be installed along with a new full depth pavement section. Sidewalk will be replaced where required to install new compliant ADA Ramps and replace damaged or deteriorated sections. T &M Associates will provide contract administration and field inspection services for the project. Our Construction Services Manager and I will coordinate project construction inspection activities, The following is a description of the services we will provide, the anticipated perfonnance period for these services and the bndget for the cost of same. Scone of Work The construction inspection effort will be accomplished in threc phases - Pre-Construction, Construction and Post Construction. Pre-Construction Phase T&M will request the contractor prepare and submit its proposed baseline project. Included in the project schedule will be the contractor's submittal schedule outlining the submission of shop drawings and subtnittal docwnents. Upon receipt of contract docwnents and prior to the start of any site activity, we will conduct a pre- constmction meeting. All participants of the project team will be invited to this kick-off meeting - Borough personnel involved in day-to-day operations that interface with the work; contractor; utility reps, as required, and our construction team. Attbis meeting, among other topics, there will be an exchange of requirements, needs and protocols necessary for the project. A police representative will be invited; and a procedure for notifying local residents will be detennined. ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVIL' ELECTRICAL' ENVIRONMENTAL' MECHANICAL' MUNICIPAL' SITE' SOUD WASTE' STRUCTURAL' TRAFFIC' TRANSPORTATION CORPORATE HEADQUARTERS IN MIDDLETOWN, NJ I REGIONAL OFFICES: TOMS RIVER, NJ; MOOAESTOWN, NJ; PLYMOUTH MEETING, PA; ano SAN JUAN, PUERTO RICO -aM ASSOCIATES CART.01771 Le: Mayor & Borough ConneU Borough of Carteret June 17, 2010 Page 2 nel Hermann A\'CDUe Phase II R<<onstructlon Contract Administration & Inspedion Services Construction Our constmction team, Wlder my overall guidance, consists of individuals each with a specific role and responsibility in carrying out the construction management plan. The Project Manager (PM) has day-to- day responsibility for contract administration. He and his inspection team will monitor performance with the baseline schedule and contracted costs. The team will perform the required inspection and conduct bi- weekly job meetings as necessary to discuss performance to-date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. Our staff will provide part-time constmction coverage Monday through Friday. As necessitated by the contractor's work schedule, on-site inspection will be provided, as required, beyond an eight-hour workday and Saturdays. In the field, our staff will oversee the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writirig of any Wlacccptable work or material, track the deficient condition and inspect the work until it is corrected. We will address surrounding property and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners to achieve timely and efficient completion of the work with minimal dismption and inconvenience to the residents, while maintaining a safe work zone. Monthly contractor paymcnt requisitions will be processed by our office. Pay itelllS will be checked for accuracy with field measurements taken during the month. Post -Consl1uction During this phase, we will perform a final inspection of work with involvement from the Borough as desired, issue a pWlchlist to the contractor, as necessary, and expedite corrections. Particular attention will be given to the restoration of adjacent property. We will manage the conl1'act closeout process, including execution of any affidavits, release of liens, production of maintenance bond, wammties/guarantees, operations and maintenance manuals and other technical data, as required; and prepare paperwork and documentation needed for NJDOT approval and reimbursement. Schedule The contract performance period for the contractor is set by the contract documents at 60 calendar days from Notice of Award. Although the construction schedule outcome is influenced by many factors, including the contractor's relative ability/management acwnen, weather, material availability, and the design's constmctability, we fllld the 60 calendar day schedule to be reasonable. This proposal is based 11M ASSOCIATES I CART-OI771 Le: Mayor & Borough Council Borough of Cllrterct June 17, 2010 Page 3 Re: Hermann Avenue Phase II RecomtTuctlon Contract AdmfniSh';Uion & Inspection Services on providing inspection and contract administration services for a period of two months from the Notice of Award with construction. Fee Compensation for our services as set forth above is proposed on an hourly basis, to be invoiced monthly. Fees are based on the rate schedule in our municipal engineering contract. Any independent testing laboratory costs will be billed directly to the Borough. Based on the scope of work described above, the 'assigned performance period (60 calendar days) and the applicable rates, I estimate a budget cost of $47,550 for our services on this project. If you have any questions or require additional information, please advise. Very truly yours, ;;; TV~ DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:kim 00: Patrick DeBlasio, Chief Financial Officer H:\Cart\Ol77I\Correspondence\Mayor & Dorough CouncilJJJN_Proposal Contract Administration & Insp<<:lion SelVice$,doo ~DrDltB1s uf QIcr:riend MIOOLl;SEX COUNTY Jilefu dJ H."e~ ,/ 'J ( OFFICE OF KATHLEEN i\1. BARNEY. RMC/C;'1C MUNICIPAL CLERK Date: Jl.Iri'e 24, 20W TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: Fa r: AI.Jll{>RIZm::; PlU'ESSICN\l SERVICES CXNrn\.Cf WTIH ']EM AS."(X;IA1ES - I-lffi1<\NIl AVE. HW3E II REaNSIROCTIQ\l PID.JECI' a:NIR4Cf AI:MINISIRATIQ\l & INSOCTIQ\l SERVICIS.' , ' Name of Account: reDLUTIQ\l # 10- /.s:!3 AHOU~T TO BE ENCUMB ERED: ~ <mr NJr 10 EXC1'ED: $47,55J.CO ,3' CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Curteret, do hereby'certifY';Shllt . ~ i .. i\< \ ! /:!;'>_ there are sufficient funds available in the current bu,~!l:et to ';<.~ enable the Municipal Council to authorize the enteri~s~into Contract between the Borough of Carteret'and: I~ "..,) lC} "---' / V- 1-1 Hss DC--. , ',/ \>t!. contract are in the Dudget~ \r", I 1,:)j //} (}f /,/ in; tR~/ The funds available .tor this account of: (' ~Ol{ _ D1 - 1~7-- K-' I in the amount of: .j( '17. .rs-o. By this certification, I have account for the amount of the hereby encumbered the above ~amed contr8c~~ounCil action. Patr ck DeBlaaio, Tt'easurer DATE: 7-trrlO AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One ill time(s), once in each issue as follows: Julv 16.2010 c1~o-" 0 R~rT~ Notary Public of New Jersey ~;E '~.', ,,:ee:~1 ~~",P'Le J(a bleen M. Barney, MMC -;:.:-)--- Municipal Clerk V NOTARY LINDA A RIVERA MY COMM/S~~~~x~iR~~WMAJEyR2SEY ,2011 Sworn and subscribed before me tbis / Cfp~ day of ~ I J-o}tJ, / " \~? \ 0 - - BORO~H IK CMIERE[ NOTICE OF CONTRACT AWARDED The Uorough at l,;i1rtefet l1as awarded a COIluati: withOLt c>>m~itive bidding as a p,of~Oflal .-:.ervice- pUf5Uilnt to N.J.S,A 40!\:1l-5(lXa). Ths contract and tm re=- lutioll illt.!-I[)(U;ng it are <lVililable for publiC if9~ction In ilie office of too Mi.mieipal ", ( "dlo :e5 Tf.,\1Aswtiiltes Engineering- Hermann Av':!:., Phase 11 Reconstruction f-'roject Ret;o/utioo it 10-152 C.w: Tool Not to Exceed- $47550.00 KATHLEEN M. BARNEY, MUNICIPAL CLERK ($11.34) 172286 fIr~JTF'" .. r~~' ~ ,.....- BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 0700 ! -~.,. . - JOROUGH OF CARTERET I THIS AGREEMENT: made this 6th of May 2010 By and between: T&M Associates 1373 Broad St., Suite 306 Clifton, NJ 07012 AUG 4 2010' OFFICE OF THE MAYOR And the BOl'oue:h of Cal'tel'et a municipal Corporation having its Principal Office at Borough Hall, 61 Cooke Avenue, Calieret, New Jersey. As per Resolution Number 10-153. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR HERMANN AVENUE PHASE II RECONSTRUCTION PROJECT ADMINISTRATION AND INSPECTION. NOT TO EXCEED $47,550.00 According to the terms set fOlih in the Resolution. THE BOROUGH does h~reby agree to pay the Contl'actol' the sum set fOlih in the Resolution. IN WIlNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: For the 19Q.r~"ation: /J ; BY: kJ.J~l!u..:t TITLE: ~ett::CO-/ B : ~llilJ.Re' 1 ~~r / .... . . ..... d#H4%,N<j'<:; ...--' K:athleell M. Barney ~ Municipal Clerk.