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HomeMy Public PortalAbout01) CC Agenda - 2017-06-20 CITY COUNCIL TEMPLE CITY, C ALIFORNI A REGULAR MEETING AGENDA JUNE 20, 2017 – 7:30 P.M. COUNCIL CH AMBERS – 5938 KAUFFM AN AVENUE PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 30-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGEND A ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under PUBLIC HEARING. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. 1. C ALL TO ORDER – Mayor Sternquist 2. ROLL C ALL – Councilmem ber Chavez, Fish, Yu, Man, Sternquist 3. INVOC ATION 4. PLEDGE OF ALLEGIAN CE 5. CEREMONIAL MATTERS – PRESENTATIONS A. INTRODUCTION OF TEMPLE CITY’S SISTER CITY EXCHANGE STUDENTS 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public co mm ents regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. This section is lim ited to 30 minutes total. 7. CONSENT C ALEND AR All Consent Calendar item s m ay be approved in a single m otion as recomm ended unless rem oved f or f urther discussion. If mem bers of the City Council or persons in City Council Agenda June 20, 2017 Page 2 of 10 the audience wish to discuss any matters listed on the Consent Calendar, please address them at this tim e. Recomm endation: Approve Item s A through J per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve the Minutes of Special City Council Meeting of May 30, 2017. Recommendation: Approve. B. TRANSPORTATION AND PUBLIC SAFETY COMMISSION ACTIONS The City Council is requested to receive and file: 1. Actions of the Regular Transportation and Public Safety Commission Meeting of April 12, 2017; and 2. Actions of the Regular Transportation and Public Safety Commission Meeting of May 10, 2017. Recommendation: Receive and file. C. AWARD OF PUBLIC WORKS CONTRACT TO ALL AMERICAN ASPHALT FOR TEMPLE CITY BOULEVARD HIGHWAY SAFETY IMPROVEMENT PROGRAM PROJECT (CIP NO. P15-06) The City Council is requested to award a contract for Pedestrian and Bike Path Safety Improvements on Temple City Boulevard from El Camino Real Avenue to Ellis Land and Roadway Improvements. Upon award of contract, project construction is expected to begin later this month. Recommendation: 1. Award a Public Works Contract to All American Asphalt as the lowest responsible bidder for STPL-5365(010) Pedestrian and Bike Path Safety Improvements on Temple City Boulevard from El Camino Real Avenue to Ellis Land and Roadway Improvements (CIP No. P15-06); 2. Authorize the City Manager to execute the Contract in an amount of $1,139,150; and 3. Authorize 10 percent of the awarded contract amount as contingency allowance to be used if necessary at the City Manager’s discretion for unforeseen conditions. City Council Agenda June 20, 2017 Page 3 of 10 D. AWARD OF PUBLIC WORKS CONTRACT TO CALPROMAX ENGINEERING, INC. FOR TRAFFIC SIGNAL UPGRADES, SIGNS, AND OTHER SAFETY IMPROVEMENTS AT VARIOUS LOCATIONS (CIP NO. P15-07) The City Council is requested to award a contract for the Highway Safety Improvement Program Project to upgrade traffic signals, signs, and other safety improvements at various locations. Upon award of contract, project construction is expected to begin later this month. Recommendation: 1. Award a Public Works Contract to Calpromax Engineering, Inc. as the lowest responsible bidder for HSIPL-5365(009) Traffic Signal Upgrades, Signs, and Other Safety Improvements at Various Locations (CIP No. P15-07) (Project); 2. Authorize the City Manager to execute the Contract in an amount of $143,000; and 3. Authorize 10 percent of the awarded contract amount as contingency allowance to be used if necessary at the City Manager’s discretion for unforeseen conditions. E. CONSIDERATION OF A RATE ADJUSTMENT REQUEST FOR WASTE SERVICES FROM ATHENS SERVICES, INC. Per the provisions of the City agreement with Athens, the City Council is requested to approve the rate adjustment request by Athens. The new rates would be effective July 1, 2017. The new single-family rate would increase from $32.10 to $34.51 per month and the rate for a three cubic yard bin would increase from $192.43 to $205.72 per month. Recommendation: Approve the rate adjustment request for waste services made by Athens Services to become effective July 1, 2017. F. ADOPTION OF RESOLUTION NO. 17-5264 EXTENDING THE DURATION OF THE TEMPLE CITY-CAMELLIA LIGHTING MAINTENANCE DISTRICT (DISTRICT) Extension of the duration is necessary to ensure a continued revenue stream through the collection Ad Valorem property taxes to support improvements, maintenance and operations of the District. Recommendation: Adopt Resolution No. 17-5264 extending the duration of the Temple City – Camellia Lighting District for an additional 20 years. City Council Agenda June 20, 2017 Page 4 of 10 G. FISCAL YEAR (FY) 2016-17 CITY BUDGET –FOURTH QUARTER BUDGET AMENDMENTS City Council is requested to authorize staff to revise various budgeted appropriations for the FY 2016-17 City Budget. Recommendation: Authorize staff to revise various budgeted appropriations for the FY 2016-17 City Budget to ensure revenue estimates are accurate and actual spending levels are within budgeted appropriations during the current fiscal year. H. ADOPTION OF RESOLUTION NO. 17-5256 ADOPTING THE FISCAL YEAR 2017-18 STATEMENT OF INVESTMENT POLICY The City’s Statement of Investment Policy establishes a guideline for the prudent investment of the City’s idle funds and outlines a policy for maximizing the efficiency of the cash management system. Recommendation: Adopt Resolution No. 17-5256, adopting the Statement of Investment Policy for the City of Temple City for Fiscal Year 2017-18. I. REAFFIRMATION OF COMMITTED AND ASSIGNED FUND BALANCE CLASSIFICATIONS FOR THE GENERAL FUND FOR FINANCIAL STATEMENT REPORTING PURPOSES AT JUNE 30, 2017, IN ACCORDANCE WITH THE ADOPTED GOVERNMENT ACCOUNTING STANDARD BOARD STATEMENT NO. 54 (GASB 54) FUND BALANCE POLICY In order to be in compliance with the City’s GASB 54 Fund Balance Policy, City Council must reaffirm the Committed Fund Balances and Assigned Fund Balances as designated for financial statement purposes before the end of June 2017. Recommendation: Reaffirm the Committed Fund Balance of $3,500,000 and the Assigned Fund Balance of $11,513,004 for the General Fund. J. ADOPTION OF RESOLUTION NO. 17-5265 APPROVING PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 17-5265 authorizing the payment of bills. Recommendation: Adopt Resolution No. 17-5265. City Council Agenda June 20, 2017 Page 5 of 10 8. PUBLIC HEARING A. ADOPTION OF RESOLUTION NO. 17-5262 APPROVING THE MASTER FEE AND FINE SCHEDULE FOR FISCAL YEAR 2017-18, AMENDING AND ESTABLISHING NEW FEES FOR PARKS AND RECREATION PROGRAMS The City Council is requested to approve the Master Fee and Fine Schedule for Fiscal Year 2017-18. The proposed fee increases would help defray the increase in cost of operating various recreation programs. Presentation: Parks and Recreation Director Recommendation: 1. Conduct a Public Hearing; and 2. Adopt Resolution No. 17-5262 approving the Master Fee and Fine Schedule for Fiscal Year 2017-18, amending and establishing new fees for several parks and recreation programs. B. ADOPTION OF RESOLUTION NO. 17-5263 CONFIRMING THE FACTORS USED FOR CALCULATING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2017-18 Article XIII-B provides limits to the amount of tax proceeds stated and local governments can spend each year. Staff has complied with all the provisions of Article XIII-B in determining the Limit for Fiscal Year 2017-18. In order to be in compliance with California State Law, City Council adoption of the resolution is necessary. Presentation: Administrative Services Director Recommendation: 1. Receive presentation from staff; 2. Open the Public Hearing; 3. Receive public input; 4. Close the Public Hearing; and 5. Adopt Resolution No. 17-5263, confirming the factors used for calculating the annual Appropriations Limit for Fiscal Year 2017-18. C. ADOPTION OF RESOLUTION NO. 17-5256 ORDERING THE LEVY OF City Council Agenda June 20, 2017 Page 6 of 10 CITYWIDE LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS FOR FISCAL YEAR 2017-18 City Council approval of the Fiscal Year 2017-18 levy of the Citywide Lighting and Maintenance District assessments will allow the City to continue with its annual Lighting and Maintenance District program. Presentation: Administrative Services Director Recommendation: 1. Receive presentation from staff; 2. Open the Public Hearing; 3. Receive public input; 4. Close the Public Hearing; and 5. Adopt Resolution No. 17-5256, ordering the levy and collection of assessments Fiscal Year 2017-18. D. ADOPTION OF THE PROPOSED FISCAL YEAR 2017-18 CITY BUDGET AND FIND THAT THE CITY IS IN COMPLIANCE WITH GOVERNMENT CODE SECTION 66000 Pursuant to Section 901 of the City Charter, the City Council is required to conduct a public hearing prior to the adoption of the Proposed Fiscal Year 2017-18 City Budget which includes the proposed revenues and corresponding expenditures. Presentation: Administrative Services Director Recommendation: 1. Receive presentation from staff; 2. Open the Public Hearing; 3. Receive public input; 4. Close the Public Hearing; 5. Based on public comments and City Council discussion, direct staff to make changes, if necessary, to the Proposed Fiscal Year 2017-18 City Budget document; and City Council Agenda June 20, 2017 Page 7 of 10 6. Adopt Resolution No. 17-5261 approving the Proposed Fiscal Year 2017- 18 City Budget and making the finding that the City is in compliance with Government Code Section 66000. E. INTRODUCTION AND FIRST READING OF ORDINANCE NO. 17-1022 AMENDING TITLE 9, CHAPTER 1 OF THE TEMPLE CITY MUNICIPAL CODE PERTAINING TO THE REGULATION OF ACCESSORY DWELLING UNITS AND AMENDING TITLES 5 AND 9 OF THE TEMPLE CITY MUNICIPAL CODE TO MAKE ADMINISTRATIVE CHANGES This Zoning Code amendment is in response to recent changes to State Law pertaining to the regulation of accessory dwelling units. Presentation: Community Development Director Recommendation: 1. Introduce for first reading by title only and waive further reading of Ordinance No. 17-1022, amending Title 9, Chapter 1 of the Temple City Municipal Code pertaining to the regulation of accessory dwelling units and amending Titles 5 and 9 of the Temple City Municipal Code to make administrative changes; and 2. Schedule the second reading of Ordinance No. 17-1022 for July 5, 2017. 9. UNFINISHED BUSINE SS – None 10. NEW BUSINESS A. LETTER OF OPPOSITION, SENATE BILL 231 Senate Bill 231 seeks to pass the cost of a city’s storm water collection program to local property owners without voter approval. City Council is requested to authorize the Mayor to sign a letter opposing Senate Bill 231. Presentation: City Manager Recommendation: 1. Approve a letter in opposition to Senate Bill 231, which if adopted, would impose storm water management fees on property owners without voter approval; and 2. Authorize the Mayor to submit said letter on behalf of Council. B. CO-SPONSOR 2017 MOON FESTIVAL AND FUN PARTY WITH WORLD JOUNAL LA, LLC City Council Agenda June 20, 2017 Page 8 of 10 The City received interest from World Journal LA, LLC requesting the City host and co-sponsors a 2017 Festival to bring the community together to celebrate the Moon Festival. Presentation: City Manager Recommendation: 1. Approve hosting and co-sponsorship of a 2017 Moon Festival and Fun Party with World Journal LA, LLC on Saturday, September 30, 2017; 2. Waive all fees and deposits for use of Temple City Park and the Performing Arts Pavilion; and 3. Authorize City staff to hang a street banner on Las Tunas Drive. 11. COMMUNICATIONS 12. UPDATE FROM CITY MANAGER 13. UPDATE FROM CITY ATTORNEY 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Councilmember Chavez and Councilmember Fish) – Formed 1/3/2012 B. LAS TUNAS DOW NTOW N REVITALIZATION STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu) – Formed 2/18/2014 C. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 4/4/2017 D. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 2/18/2014 E. AUDIT STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu) – Formed 7/15/2014 F. LIBRARY CONSTRUCTION AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist) – Formed 4/4/2017 G. CITY COMMISSIONER RECRUITMENT AD HOC COMMITTEE (Mayor Pro Tem Man and Mayor Sternquist) – Formed 4/19/2016 City Council Agenda June 20, 2017 Page 9 of 10 H. FACILITIES OPTION FOR RECREATION PROGRAM AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist) – Formed 4/4/2017 I. PUBLIC ARTS COMMISSION AD HOC COMMITTEE (Councilmember Chavez and Mayor Pro Tem Man) – Formed 8/2/2016 15. COUNCIL ITEMS SEPAR ATE FROM THE CITY M AN AGER’S REGULAR AG END A A. MAYOR STERNQUIST B. COUNCILMEMBER CHAVEZ C. COUNCILMEMBER FISH D. COUNCILMEMBER YU E. MAYOR PRO TEM MAN 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES – None 17. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 18. AD DITION AL PUBLI C COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comments regarding item s not listed on the agenda. T he procedure to address the City Council is highlighted on the f irst page of this agenda. 19. ADJOURNMENT PARKS & RECREATION COMMISSION 7:30 P.M. JUNE 21, 2017 PLANNING COMMISSION 7:30 P.M. JUNE 27, 2017 TRANSPORTATION AND PUBLIC SAFETY 7:30 P.M. JUNE 28, 2017 COMMISSION CITY COUNCIL 7:30 P.M. JULY 5, 2017 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available f or viewing on the City’s website at www.tem plecity.us and are on f ile in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for revie w during regular office hours. W ritten documentation submitted to the City Council City Council Agenda June 20, 2017 Page 10 of 10 after distribution of the agenda packet can be obtained at the City Clerk’s Office during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Jillian Nunez, Deputy City Clerk Signed and Posted: June 14, 2017 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.