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Home My Public Portal Aboutr 10-172 2RezoIution of fqe ~otonr4 of C!Iaderd, ~~ JJ~ No. 10-172 Date of Adoptioo JULY 22, ;D10 RESOLUTION AUTHORIZIN"G A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITHT&M ASSOCIATES- TURNPIKE SEWER CROSSING BIDDING & NJDEP REDESIGN SERVICES \VHEREAS, the Borough of Carteret is in need of engineering services in regard to the New Jersey Environmental Infrastructure Trust Project, Turnpike Sewer Crossing Bidding and NJDEP Redesign Services; and \VIIEREAS, the Borough's COilllulting Engineers, T&M Associates, possess the requisite skill and expertise for said services; and \VHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $18,000.00; and \VIIEREAS, the Mayor and Council have reviewed said proposal; \VIIEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County oflvIiddlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for engineering services iu regard to the New Jersey Environmental Infrastmcture Project, Turnpike Sewer Grossing Bidding and NIDEP Redesign Services at a total cost not to exceed $18,000.00 at the rate set forth in T&M's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to NJ.S.A. 40A:11-5(I)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of tllis resolution be forwarded to the Borough's Purchasing Department and T &M Associates. Adopted this 22" day of July, 2010 and certified as a true copy ofthe original on July 23, 2010. KATHLEEN M. BARl'lEY, MMC Municipal Clerk COUNCILi\IA1~ RECORD OF COUNCIL VOTE YES NO NY A.B. COUNCILMAN YES NO NY A.B. BElLIN) DIPZ x X X KRlN " X X X -Indicate Vote AB + Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted ata meeting Qfthe Municipal.Council ., , ' -' 7, " Jll1oroug4 of C11rrf];r];f MIDDLESEX COUNTY /~ t-i2fu ;JJEf"~ OFFICE OF KATHLEEN M. BARNEY, RMC/CMC MUN1CIPAL CLERK TEL (732) 541,3800 FAX (732) 541.8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Dale: July 14. 201.0 TO: Patrick J, DeBlasio, Treasurer Borough of Carteret ' REQUEST FOR CERTIFICATION. OF A V AILABLE FUNDS: For: 'Services .Re: Turnpike Sewer Crossing Bidding Name of Account: A AMOUNT TO BE ENCUMBERED: Not to Exceed $18.000.00. -/';~1...-{" , THLEEN M. BARNEy / Municipal Clerk ":-"' ( CERTIFICATION OF AVAJLABlLITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certifY that there are sufficient funds aVIDlable in the current budget to enable the Municipal Council to authorize the entering into a contract betweef!)M))lp,t,9Hgh of Carteret . and: '.' '. . /'>_.()\ '{~~";<~'\ . lei> (r The funds available for this contract are in the Budget, in the account of: . L -oct _ 0-10/(_ (h A- I 'b <><>--> ) '" "1 ~f\ 't,. n\\<f>S-s '\' !/ ';::j' \(\ ,'}'.- ,i"- i..'--.- .i/",! ...-;' /+/1-j ,}....,......i. " // in the amount of: By this certification, I have hereby encumbered the above named account fo Date: '7 /rcI It '" KMB/ 1373 BROAD STREET, SUITE 306, CLIFTON, N,) 07013-4231 (973) 614-0005 * fax (973) 614-0025 * www.tandmassociates.com ABSCJCIATr::!"i CART-01820 July 12, 2010 Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re: Turnpike Sewer Crossing Construction Observation and Contract Administration Services Dear Mayor Reiman: The Borough has awarded a constmction contract for the Tmnpike Sewer Crossing project to Cmz Contractors, LLC in the amount of$2,273,515.00. As you are aware, the project is funded through the NJ Environmental Infrastmcture Tmst (Err) Program. As requesled we are prepared to provide contract administration and field inspecIion services for the project. Our ConstmcIion Services Manager and I will coordinate project consl1uction inspection activities. The following is a description of the services we will provide, the anticipated performance period for these services and the budget for the cost of same. The following scope of services is proposed for the project. A. Utility Al!reements and Al!encv Coordination - Bid Phase I. PSE&G - Provide sewer easement documents to PSE&G; assist Borough Attorney and appraisal consultant in review of agreement requiremenls and inclusion of pertinent provisions in bid documents. 2. Comail- Review of License to Cross with Conrail and Borough representatives and inclusion of .insurance and other agreement requirement in bid docwnents. 3. NJ Turnpike Authority - Review of License to Cross with NJTA and Borough representatives and inclusion of insurance and other agreement requirement in bid documents. 4. Final modifications to bid documents and discussions in accordance with NJDEP requirements and discussions and various submissions to NJDEP to obtain required "authorization to bid." B. Bid Phase Services I. Advertise the project for bidding on behalfoflhe Borough. CIV'!L ELECTRlCAL ENVIRONMENTAL ~ MECHAf\!iC/\L "MUNICIPAL SITE saUD WASTE STRUCTURAL TRA~F!:' TRA 'SPc RTAT!O" (;ORf"()RATE HEAUQl),\R!TR; IN MIDDUTCYi'F\!, N,! REGICNf\L OrT'!C:'S: TOMS RIVER 1,I,ClORl::STO\Vi,J, N,: r/,EE 'il~_ PA SM~ RT!' RI' Le: Mayor DanieIJ. Reiman -eM ASSOCIATES CART 01820 July 12, 2010 Page 2 Re: Turnpike Sewer Crossing Constrnction Observation and Contract Administration Services 2. Respond to queslions from potential bidders during the bid period. 3. Attend the receipt of bids with appropriate municipal officials. 4. Assist the Borough with the bid review process including an evaluation of the contractor's bid submissions. Prepare a bid tabulation comparing the bids received, review lhe credentials of the low bidder, and prepare a recommendation of award for Borough action. C. Construction Phase Services 1. Contract Adminislration Submit required documents to DEP to secure Authorization to Award. Once a contract has been awarded, we will prepare contracts for review by the Borough Attomey and execution by the Contractor and the Borough. Arrange for and attend a preconstruction meeting with the contractor, Borough representatives, Police Department, PSE&G, NJ Tumpike Authority (NJTA), Conrail, the NJDEP, and affected utility owners including but not limited to: . MCI/WORLDCOMM . Verizon . WiIlimns-Transco . Chevron . Buckeye . Colonial . Sprint . AT&T . Adesta Prepare for and attend progress meetings with representatives of the Borough, Contractor, DPE, and agencies/utilities. This scope of services assumes 1 progress meeting per month during constmclion plus an additional meeting during the microtunneling work. Provide contract administration services during constmclion of the project, including cOll'espondence, review of payment requests, preparation of payment certificates, and review of extra requests, and review and preparation of change orders, as required. The contract period is 240 days. 2. Shop and Setting Drawings and Submittals Review Review schedule, shop drawings for sewer pipe, manholes, slide gates, microtunneling work, pipe lining, and other specific items of work. For the purpose of this scope of services, it is assumed the initial submittal is for items generally as specified in the contract documents; the Contraclor's submittals are complete; and an initial review for completeness has been Le: Mayor Daniel J. Reiman -UM ASSOCIATES CART 01820 July 12, 2010 Page 3 Re: Turnpike Sewer Crossing COillltruction Observation and Contract Administration Services performed by the Contractor. The review estimate includes one resubmittal to respond to comments in the initial submittal. In order to maintain the proposed budget, partial or incomplete submittals will be returned without review. Review of major substitutions or revised designs is considered beyond this scope of services. Should these services be required it is assumed the contractor would be responsible to cover the related engineering costs. 3. Utility/Agency Coordination Coordination and meetings with PSE&G, NJ Turnpike Authority, and Conrail before and during the construction of the project. The task includes effOlts related to monitoring compliance with the agreements and licenses and regulations of the above agencies. A maximum of 2 meetings with each agency is included in this scope of services. Coordination and meetings with the utilities that will be crossed by the sewer consttUction and microtunneling. This task includes effOlts related to monitoring compliance with requirements of utilities with respect to crossings and includes a maximum of 2 utility coordination meetings. Any new requirements from agencies/utility companies not noted herein are considered extra work outside of the scope of selvices and fee estimate. 4. Field Inspection Services Provide conslruction observation services to monitor the progress and quality of the executed work of the contractor and to detennine, in general, if such work is proceeding in accordance with the Contract Documents. The Engineer shall not be responsible for the means, methods, techniques, sequences, or procedures of conslruction selecled by contractors or lhe safety precautions and programs in incident to the work of contractors. Field inspection effOlts will be directed toward providing confidence for the Owner that completed work of contractor confonns to the contract documents, but the Engineer shall not be responsible for the failure of the contractors to perfonll the work in accordance with the Conlract Documents. On the basis of on-site obselvations, the Engineer will keep the Owner infOlmed on the progress of the work, and shall endeavor to guard the Owner against defects and deficiencies in such work, and may disapprove or reject work failing to confOlm to the Contract Documents. Full time consttUction obselvation selvices are proposed during open cut pipe and manhole installation, and palt time construction obselvation services are proposed as follows during microtunneling pit consliuction, microtunneling of 48" casing pipe, inseltion of cal1'ier pipe, and the lining work and other related work to complete project. . Microtunneling pits - 6 weeks at 201m/week . Microtunneling - 19 days @ 8 hrs/day . Cal1'ier pipe installation - 3 days @ 8 hrs/day · TestinglRestoration- 4 weeks @ 20 hrs/week . Lining - 5 days @ 4 Ius/day Le: Mayor Daniel J. Reiman -eM ASSOCIATES CART 01820 July 12, 2010 Page 4 Re: Turnpike Sewer Crossing Constrnction Observation and Contract Administration Services It is anticipated the microtunneling of the casing once statted will continue 24/7 (24 hours per day / 7 days per week) and will take approximately 18-20 days. This scope of services assumes an overall 5 month period of active construction. 5. Project Closeout and One Year Certification Once construction has been completed, review videotape of completed sewer installation, existing interceptor, and new lining work; prepare final punch list and closeout the project. Conduct a final inspeclion ofthe project with the Owner. Prepare fmal payment certificate and change order and transmit closeout documents to the Borough. Prepare record drawings of lhe completed conslruction. The conlractor is required by contract to provide record infOlmation to assist the Engineer in the preparation of record drawings. The as-built drawings for the NIT A will be prepared using microstation software as required. Conduct an inspection of the project with the NJDEP and the Owner one year after project completion and prepare the One Year Certification as required by the NJDEP. Fee Proposal We propose to provide the services outlined in the Scope of Services for a fee not to exceed $120,500 invoiced monthly in accordance with our 20 I 0 Municipal Engineering contract in accordance with the following task breakdown: A. Utility/Agreements and Agency Coordination - Bid Phase B. Bid Phase Services C. Construction Phase Services I. Contract Administration including NJDEP and NJElT Program Requirements 2. Shop & Setting Drawings and Subrniltals Review 4. Utility/Agency Coordination 3. Field Inspection Services 5. Project Closeout and One Year Certification Total $9,500 $8,500 $11,500 $7,500 $13,500 $65,000 $5,000 $120,500 Should additional services oulside of this scope of services be requu.ed, we will immediately notify the Borough and will provide a cost for the additional work. No additional work will be perfonned without prior approval of the Borough. Le: Mayor Daniel J. Reiman 1!M ASSOCIATES CART 01820 July 12,2010 Page 5 Re: Turnpike Sewer Crossing Construction Observation and Contract Administration Services If you have any questions or require any additional infOlmation, please call. Very truly yours, T&M ASSOCIATES (r\ I! /L), k{~\\/{,-c.:t- DONALD J. NOREUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:JJM:scb:kim cc: Patrick DeBlasio, Chief Financial Officer Kathleen M. Barney, Borough Clerk Jolm DuPont, P.E., Director of Engineering H:\Cart\O 1820\Correspolldence\Reiman _ DJN _ NJT San Sewer Crossing Proposal.doc