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HomeMy Public PortalAbout09-16-2010THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 16, 2010 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 16, 2010, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Sergeant Brian Ervin, Police Chief Kris Wolski, Director of Public Works and Engineering Greg Stiens, Steve Higinbotham from Wayne County, Steve Terzini, Dakota Collins and Drew Horn from the Richmond High School Student Council, Jeff Meyer, Becky Byrd and Andrew Kude. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the September 9, 2010 meeting. Lawson moved to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT A. Robinson made a request to the board to approve the claims for payment for August 6, 2010 in the amount of $355,549.47. Flood moved to approve with a second by Lawson. The motion was unanimously passed. B. Robinson made a request to the board to approve the claims for payment for August 13, 2010 in the amount of $196,255.03. Flood moved to approve with a second by Lawson. The motion was unanimously passed. C. Robinson made a request to the board to approve the claims for payment for August 20, 2010 in the amount of $203,147.46. Flood moved to approve with a second by Lawson. The motion was unanimously passed. D. Robinson made a request to the board to approve the claims for payment for August 27, 2010 in the amount of $148,971.88. Flood moved to approve with a second by Lawson. The motion was unanimously passed. E. Robinson made a request to the board to approve the claims for payment for September 3, 2010 in the amount of $113,776.54. Flood moved to approve with a second by Lawson. The motion was unanimously passed. F. Robinson made a request to the board to approve the claims for payment for September 17, 2010 in the amount of $108,109.60. Flood moved to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes September 16, 2010 Page 2 of 3 ROAD CLOSURES A. Robinson brought to the board a request that was presented by Sergeant Brian Ervin and submitted by Steve Higinbotham from Wayne County for the closure of South 4th Street from Main Street to South "A" Street on Saturday, September 25, 2010 from noon until 5:00 PM to celebrate Wayne County's 200th year as a territory. Lawson moved to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Sergeant Brian Ervin and submitted by Steve Terzini for the closure of Fort Wayne Avenue from North "D" Street to North "E" Street, Elm Place from North 8th Street to North 10th Street and North 9th Street (under the bridge) from Elm Place to North "E" Street on Saturday, September 25, 2010 from 7:00 AM to 11:00 PM for the 7th Annual Depot Fall Festival. Lawson moved to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Sergeant Brian Ervin and submitted by Steve Terzinzi for the closure of North 8th Street from Elm Place to North "E" Street for about an hour from 5:30 PM to 6:30 PM on Saturday, September 25, 2010 for the "Dummkopf Fun Run ". Lawson moved to approve with a second by Flood. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Sergeant Brian Ervin and submitted by The Richmond High School Student Council for the closure of SW 13th Street form 40 to West Main Street beginning at 5:30 PM on September 22, 2010 with a Rolling Blockade being provided by the Richmond Police Department for the Richmond High School Homecoming Parade that will proceed from SW 13th Street, down West Main Street to SW 1st Street, then turn right to Hub Etchison Parkway to the school. Flood moved to approve with a second by Lawson. The motion was unanimously passed. NEW HANDICAPPED PARKING SIGNS A. Robinson brought to the board a request that was presented by Sergeant Brian Ervin for a new Handicapped Parking Sign at 716 South 13th Street for James L. Childress. Lawson moved to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Sergeant Brian Ervin for a new Handicapped Parking Sign at 534 South 11th Street for Eugene Jett. Flood moved to approve with a second by Lawson. The motion was unanimously passed. TRICK OR TREAT Robinson made an announcement to the board to let them know that Trick or Treat Night for the City of Richmond would be on Saturday, October 30, 2010 from 5:00 PM to 7:00 PM. Board of Works Minutes September 16, 2010 Page 3 of 3 BID AWARDS A. Robinson brought to the board a request that was presented by Police Chief Kris Wolski for a bid award for two vehicles for the Richmond Police Department. Robinson told the board that one of the vehicle bid awards would be tabled at this time. The board was asked to award the one bid to Northgate Cars, Inc for a pre owned 2009 Mercury Sable 4 door sedan in the amount of $17,900.00 plus a $110.00 document fee for a total of $18,010.00. Lawson moved to approve with a second by Flood. The motion was unanimously passed. CHANGE ORDER A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Change Order No. 1 to Contract No. 87 -2010 with Pro Lawn to replace and /or raise existing storm water inlets located in curb ramps in the increased amount of $34,240.00. He explained to the board that when this project was bid out for the curb and ramps project it was not known that these inlets were going to have to be fixed. It was also decided by the Storm Water Board that this increased amount would be paid with Storm Water funds. He also told the board that in the future these types of things will be better investigated before they are bid out so that it is included as a bid item. Flood moved to approve with a second by Lawson. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board a bid opening for the South "G" Street Storm Sewer. Those bids are as follows: 1. Mike Delucio & Son - $93,452.75 2. Culy Construction - $117,768.00 3. Beaty Construction - $194,350.00 4. Byrco - $110,640.00 5. Pro Lawn - $95,627.00 6. CK Excavating - $100,265.00 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk