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HomeMy Public PortalAbout19-9643 Agreement with Supreme Roofing Sponsored by: City Manager RESOLUTION NO. 19-9643 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER IN TO AN AGREEMENT WITH SUPREME ROOFING AND CONSTRUCTION, INC., IN AN AMOUNT NOT TO EXCEED $285,725.00, FOR THE INSTALLATION OF A NEW ROOF AT THE MUNICIPAL COMPLEX (780 FISHERMAN STREET), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, The Municipal Complex (780 Fisherman Street) is in need of a new roof; and WHEREAS, The City Commission believes that it is in the City's best interest to authorize the City Manager to enter into an agreement with Supreme Roofing and Construction, Inc., in an amount not to exceed $285,725.00, for the installation of a new roof at the Municipal Complex (780 Fisherman Street); NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. RECITALS ADOPTED The recitals to the preamble herein are incorporated by reference. Section 2. AUTHORIZATION The Commission of the City of Opa-locka, Florida hereby authorizes the City Manager to enter into an agreement with Supreme Roofing and Construction, Inc., in an amount not to exceed $285,725.00, for the installation of a new roof at the Municipal Complex (780 Fisherman Street), in a form acceptable to the City Attorney. SECTION 3. SCRIVENER'S ERRORS Sections of this Resolution may be renumbered or re-lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected copy of same with the City Clerk. Section 3. EFFECTIVE DATE This Resolution shall take effect immediately upon adoption, and is subject to the approval of the Governor of the State of Florida or his designee. Resolution No. 19-9643 PASSED AND ADOPTED this 24th day of April, 2019. Matthew A. Pigatt Mayor Attest to: Approved as to form and legal sufficiency: Joa a Flores THE BROWN LAW GROUP, LLC Cit Clerk City Attorney Moved by: COMMISSIONER KELLEY Seconded by: VICE MAYOR DAVIS Commissioner Vote: 5-0 Commissioner Kelly: YES Commissioner Bass: YES Commissioner Burke: YES Vice Mayor Davis: YES Mayor Pigatt: YES �QP �CKO IV 'mow LI Mr 1.40 Newall J. Daughtrey oo Telephone: (305)953-2821 Acting City Manager te"°-t� ' Email: nidaughtrey @opalockafl.goN MEMORANDUM To: Mayor Matthew A. Pigatt Vice Mayor Chris Davis Commissioner Sherelean Bass Commissioner Alvin Burke Commissioner Joseph L. Kelley Date: April 25, 2019 Re: Emergency Declaration in compliance with Section 2-320 (i) As you are aware, the City's current roof at the Municipal Complex, 780 Fisherman Street is in dire need of replacement. We have experienced severe roofing problems in the last year,however it is vastly deteriorating, to include visible mold. As a result, we are in dire need of immediate assistance for replacement of the roof. Due to the urgent situation and in an effort to prevent harm to the employees and tenants in the building, I am declaring an emergency to enable the most expeditious,effective and lawful response allowable in accordance with the relevant selections of the City's Code. If the roof is not replaced immediately it will pose an instantaneous danger to the public health,safety,and welfare to everyone who frequents the building. I hereby certify that the information provided above is owledge. ?,_►g:'ii CLANCY G.HUCKLEBERRY �' .•, ` MY COMMISSION#GG 011020 Enclosures :o EXPIRES:November 12,2020 '•:roam •' Bonded Thru Notary Public Underwriters ry Newall J. Dau: trey, Acting 1141. Manager Notary Pus is- State of Florida r--- p • zip 2 Airia Austin, CIP/Public Works Director Notary P • c- State of Florida CLANCY G.HUCKLEBERRY '': ,e, cri MY COMMISSION#GG 011020 ***END*** 1Sz;R�>�,,- EXPIRES: November 12 2020 ••ettN• Bolded Thru Nobly Public Underrwdrers OYp.i OCkO 9 O U. + BUILDING AND LICENSING DEPARTMENT MATTHEW PIGA1T,MAYOR 780 FISHERMAN STREET 4111 FLOOR CHRIS DAVIS,VICE MAYOR OPA-LOCKA,FL 33054 JOSEPH KELLEY,COMMISSIONER TEL:305-953-2868,Option 6 SHERELEAN BASS,COMMISSIONER FAX:305-953-2897 ALVIN BURKE,COMMISSIONER JOANNA FLORES,CITY CLERK MR.NEWALL DAUGHTREY,CITY MANAGER MEMO Date: April 25,2019 TO: Mr. Newall Daughtrey,Acting City Manager FROM: Esin Daniel Abia, Building Official,Director of Building Department, J7171_—Z_ I , RE: RE-ROOFING, City Hall 780 Fisherman Street,Opa-locka The city hall roof has been experiencing water leaks since last year. Recently the water leak through the parapet wall of the roof has significantly increased.At several locations the maintenance staff has placed plastic trash cans to collect water during heavy intensity of rainfall.Water leak is evident on the corners of the roof along the parapet as well as in some areas on the flat surface of the roof. The permit record shows the roof covering consisting of asphaltic roofing membrane was installed under roof permit No. 380,dated November 20, 2003. The roof is now 15 years old. The average life of this type of roofing material is between 15 to 20 years Based upon the life of the roof and leaking of the roof, the complete replacement of the roof is recommended. Re-roofing of the entire roof is necessary at this time to avoid damage to the floor carpet and interior finishes of the building including the drywall. CONCLUSION: The recent intensive rainfall has made it imperative for this roof to be replaced immediately to avoid further damage to the city property as the rainy season approaches. Opa-locka, FL Code of Ordinances Page 1 of 4 Sec. 2-320. - Procurement of contractual services. (a) For the purposes of this section, the term "city contractual service term contract" means a term contract whereby a responsive bidder or offeror agrees to furnish a contractual service during a prescribed period of time or by a specific date. The specified period of time or date completes such contract. This section is intended to establish procedures for direct negotiations and contracting for those municipal services outlined pursuant to Chapter 180, Florida State Statutes. (b) Unless otherwise authorized by law, all contracts for contractual services shall be awarded by competitive sealed bidding. An invitation to bid shall be issued which shall include a detailed description of the services sought, the date for submittal of bids, and all contractual terms and conditions applicable to the procurement of contractual services, including the criteria which shall include, but need not be limited to, price, to be used in determining acceptability of the bid. If the agency contemplates renewal of the contract, it shall be so stated in the invitation to bid. The bid shall include the price for each year for which the contract may be renewed. Evaluation of bids shall include consideration of the total cost for each year as quoted by the bidder. No criteria may be used in determining acceptability of the bid that was not set forth in the invitation to bid. The contract shall be awarded with reasonable promptness by written notice to the qualified and responsive bidder who submits the lowest and best bid. This bid must be determined in writing to meet the requirements and criteria set forth in the invitation to bid. (c) When an agency determines in writing that the use of competitive sealed bidding is not practicable, contractual services shall be procured by competitive sealed proposals. A request for proposals which includes a statement of the services sought and all contractual terms and conditions applicable to the procurement of contractual services, including the criteria, which shall include, but need not be limited to, price, to be used in determining acceptability of the proposal shall be issued. If the agency contemplates renewal of the contract, it shall be so stated in the request for proposals. The proposals shall include the price for each year for which the contract may be renewed. Evaluation of proposals shall include consideration of the total cost for each year as quoted by the proposer. To assure full understanding of, and responsiveness to the solicitation requirements, discussions may be conducted with qualified offerors. The offerors shall be about:blank 4/25/2019 Opa-locka, FL Code of Ordinances Page 2 of 4 accorded fair and equal treatment prior to the submittal date specified in the request for proposals with respect to any opportunity for discussion and revision of proposals. The award shall be made to the responsible offeror whose proposal is determined in writing to be the most advantageous to the city, taking into consideration the price and the other criteria set forth in the request for proposals. The contract file shall contain the basis on which the award was made. (d) When the price of contractual services is less than three thousand five hundred dollars ($3,500.00), an agency shall not be required to use the competitive procedures set forth in subsections (b) and (c). However, the agency shall not divide the procurement of contractual services so as to avoid the requirements of subsections (b) and (c). (e) A contract for contractual services may be awarded without competition if it is determined in writing that such services are available from only one (1) source; however, if such contract is for an amount greater than five thousand dollars ($5,000.00), the agency shall secure prior approval from the city commission. (f) A contract for contractual services may be awarded without competition if county, state or federal law prescribes with whom the agency must contract or if the rate of payment is established during the appropriations process. (g) If only one (1) response to an invitation to bid or request for proposals is received, the agency may proceed with the procurement of the contractual services pursuant to subsection (e). (h) If no response to an invitation to bid or request for proposals is received, the agency may proceed with the procurement of contractual services pursuant to subsection (e). (i) If the city manager determines in writing that an immediate danger to the public health, safety, welfare, or other substantial loss to the city, requires emergency action, the agency may proceed with the procurement of the contractual services necessitated by the immediate danger without competition. However, such emergency procurements shall be made with such competition as is practicable under the circumstances. The agency shall furnish copies of the written determination, certified under oath, and any other documents relating to the emergency action to the city commission. (1) about:blank 4/25/2019 OPT o�Ko o c a City of Opa-Locka Agenda Cover Memo Finance FD Signature: Director: Department City Newall J. Daughtrey CM Signature: j�' _ Manager: • / '� Commission 04.24.19 Item Type: Resolution Ordina c 'Othe Meeting X Date: (EnterX in box) Fiscal Ordinance Reading: 1st Reading 2nd Reading Impact: Yes No (Enter X in box) (EnterX in box) x Public Hearing: Yes No Yes No $285,725.00 (EnterX in box) x x Funding (Enter Fund&Dept) Advertising Requirement: Yes No Source: Ex: (Enter X in box) x Account#: Town Center Reserve 62-519921 Contract/P.O. Yes No RFP/RFQ/Bi#: Required: (EnterX in box) Strategic Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: Plan Related Enhance Organizational (] (list the specific objective/strategy this (EnterX in box) }( Bus.&Economic Dev item will address) Public Safety Quality of Education Qual.of Life&City Image NE Communcation D _ Sponsor City Manager Department: City Manager Name Short Title: A resolution authorizing the City Manager to enter into an agreement with Supreme Roofing and Construction, Inc. in an amount not to exceed $285,725.00 for the installation of a new roof at the Municipal Complex (780 Fisherman Street). Staff Summary: The current roof was installed when the building was initially built and it is currently leaking whenever there is a rain. It is in the best interest of the City to install a new roof to stop the major roof leaking issues. Proposed Action: Staff recommends approval. Attachment: Memorandum to City Commission 3 quotes OQp,-LOC/�Q efee 4 0- Newall J. Daughtrey \ ,9� Telephone: (305)953-2821 Acting City Manager AA°Rpt�0 Email: nidaughtrey@opalockafl.gov MEMORANDUM To: Mayor Matthew A. Pigatt Vice Mayor Chris Davis Commissioner Sherelean Bass Commissioner Alvin Burke Commissioner Joseph L. Kelley From: Newall J. Daughtrey, Acting City Manager Date: April 8, 2019 Re: Resolution: Installation of New Roof Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SUPREME ROOFING AND CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $285,725.00 FOR THE INSTALLATION OF A NEW ROOF AT THE MUNICIPAL COMPLEX (780 FISHERMAN STREET); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Description: The City of Opa-locka Municipal Complex is experiencing major water intrusion through the roof Financial Impact: Payable from Account Number 62-519921 (Town Center Reserve) Quotes Received: Company Name: Quote: Supreme Roofing and Construction Inc. $285,725.00 Miami Roofing Tech $352,950.00 Miami Roofing Services $384,765.00 Supreme Roofing and Construction Inc. was selected based on the volume of work included in the quote. Recommendation(s): Staff recommends approval based upon the need to address this issue before the rainy season. Should you have any questions and/or concerns please feel free to contact me. ***END*** Supreme Roofing and Construction Inc CGC1519881-CCC1327874 upreme 2600 N.W. 155th Terrace Opa-Locka, FL 33054 (786)292-7526 supremeroofingsvc@hotmail.com http://www.officialsupreme.com ADDRESS ESTIMATE 1126 City of Opa-Locka City Hall 780 Fisherman Street Opa-Locka, FL 33054 DATE 04108'2019 ADDRESS CITY,ZIP 780 Fisherman Street Opa-Locka 33054 ACTIVITY AMOUNT Removal and Replacement of Two Hundred and Forty Five Squares(245) of Roofing. 285,725.00 Replacement Roofing Installed with PolyGlass Poly Fresco Underlaying Mesh, Base Sheet and Top Coat. Debri Removal, Permitting included in price, *****PolyGlass Representative on site during installation of product to inspect and verify installation for approval of Twenty Five (25) Year NDL Warranty., 1 @ $285,725.00 *****WARRANTY***** Twenty Five (25)Year NDL Warranty TOTAL $285,725.00 Accepted By Accepted Date Contractor Signature Date MIAMI ROOFING TECH ESTIMATE 2800 McFarline Road Hollywood. FI 33020 (954) 872-4681 City of Opa-Locka Estimate# 9044 City Hall 780 Fisherman Street Estimate Date 4/08/2019 Opa-Locka, Fl 33054 Item Description Unit Price Quantity Amount Service 245 sq ft Re-Roofing with Polyglass Material 352,950.00 1.00 352,950.00 NOTES: 20 Year Warranty Subtotal 352,950.00 Total 352,950.00 Amount Paid 0.00 Estimate $352,950.00 Miami Roofing Services 4870 S Bayshore Drive Miami, Fl DATE 04/0R/19 Phone: (305-502-8668) Proposal# 451 BILL TO ity • •pa- oc a ity Ha 780 Fisherman Street Opa-Locka, Fl City Hall Project DESCRIPTION TAXED AMOUNT 245 Sq Re-Roofing, 384,765.00 Subtotal 384,765.00 Taxable - OTHER COMMENTS Tax rate Re-Roofing comes with a Twenty Five (25)year Tax due - warranty Other - Estimate good for Thirty (30) days TOTAL $ 384,765.00 Thank You For Requesting a Proposal from Miami Roofing -4 . _ .Ili : � ' v. i-, ic '. R'f'11,`-: i f.' 1 S ,4t4 '''''t ' t : 4 i i ;, . � ��9 ��� \ � , : '@ , . i 7 ' � \ \ � . 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'' ' ' +l. • i• - '1♦ .•�.a•- •a„�t' -T�tt..• .,.-r‘4,-...,.•.r .' 1 ' *4 + red y Y t Y, f . .t, ; .%. g_ it : • . .• ' r •,.- : ti f i ry m !, w . r „,,,,,,,,.., , -;::,.i:,''''',.':,-i';_;1,','-'-',,'-.,-. :,.±:", Y '' s't '1 '' 4, , 6.Y' .,,,:''-';'''';<=1=',"'°=:: "'!,,,',-..-...;-,- .. r 4. 3 r x K t vv :,., ...,, ,, ‘ ,„,,,ug Sha'mecca Lawson From: Angela Kemp <akemp @artsacademynorth.org> Sent: Wednesday, April 3, 2019 2:57 PM To: Sha'mecca Lawson Cc: King Leonard Subject: REPLACEMENT OF SOILED/STAINED CEILING TILES This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from unknown senders or unexpected emails. If if this is a suspicious message please contact itsupport@opalockafl.gov Good Afternoon, We will be having a health inspection next week and need the soiled/stained ceiling tiles replaced throughout the building. Thank you . 1 Sha'mecca Lawson From: Vincent Brown <vtblaw @bellsouth.net> Sent: Thursday, April 25, 2019 12:16 PM To: Sha'mecca Lawson Subject: Re: Emergency Declaration This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from unknown senders or unexpected emails. If if this is a suspicious message please contact itsupport@opalockafl.gov It looks fine. Call me. Thanks, Vincent T. Brown, Esq. The Brown Law Group, LLC 847 NW 119th Street, Suite 202 North Miami, FL 33168 305-688-7500 / 305-688-7501 (fax) www.thebrownlawgroup.net This e-mail is intended only for the individual(s) or entity(s) named within the message. This e-mail might contain legally privileged and confidential information. If you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attorney-client or work product privileges. Should the intended recipient forward or disclose this message to another person or party, that action could constitute a waiver of the attorney-client privilege. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation of the Electronic Communications Privacy Act, 18 U.S.C. section 2510-2521. If this communication was received in error we apologize for the intrusion. Please notify us by reply e-mail and delete the original message without reading same. Nothing in this e-mail shall, in and of itself, create an attorney- client relationship with the sender. On Thursday, April 25,2019, 12:13:37 PM EDT, Sha'mecca Lawson<slawson @Opalockafl.gov>wrote: Good Afternoon Mr. Brown: Please review the attached document and let me know if this is sufficient prior to me distributing it to the Elected Officials. Sincerely, 1