HomeMy Public PortalAbout16) 7H Petty Cash ReportAGENDA
ITEM ?.H .
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE : J uly 5, 2017
T O: The Honorable City Council
FROM: Bryan Cook , City Manager
Via: Tracey L. Hause , Administrat ive Services Director
By: Lee Ma , Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
Th e City Council is re qu ested to rev iew, receive and file t he Petty Cash Report.
BACKGROUND:
On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on
a regular bas is .
ANALYSIS:
In t he in terest of f ull tra nsparency , the City Counci l is be ing requested to review the Petty
Cash Report f rom A pri l 7 , 2017 to June 12 , 20 17 . T he to t al of petty cas h expenditures
were $722.28 (Attachm e nt "A "). The petty cas h fund will be reimb urse d after the City
Co un cil approv es the J uly 5 , 2017 , Wa rra nt Register.
CITY STRATEGIC GOALS :
The City Council is requested to receive and file the Petty Cash Report to further City's
Strategic Goal to p romote Good Gove rn ance .
FISCAL IMPACT:
Th is item does not have an impact o n th e Fiscal Year (FY) 2016-17 City Budget.
C ity Council
July 5 , 2017
Page 2 of 2
ATTACHMENT:
A. Petty Cash Details
ATTACHMENT A
Account No. Description FY 2016·17
01-940-57 -4465 $ 17 .28 Volunteer Luncheon
R17-10 $ 17 .28
01·940-57 -4690 $ 17.45 Stars Club
R17-04 $ 2.72 Stars Club
$ 20 .17
01-940-57-4630 $ 14.00 Tablecloths for Volunteer Luncheon
R17-07 $ 49.00 Tablecloths for Volunteer Luncheon
$ 49 .00 Tablecloth s for Volunt ee r Luncheon
s 49.00 Tabl ecloths fo r Volunteer Luncheon
s 49.00 Tablecloths fo r Volunteer L uncheon
s 210.00
01-920 -49-44 50 Shipping to Mi nn eapolis, MN for service of City Cl erk Time
$ 18.85 Sta mper
s 18.85
01 -910-41-4410 ~ 46 .76 Food f or Council Closed Session
$ 46 .76
01-910 -45-441 0 $ 16.74 Meeting Supplies -Water
$ 16 .74
01-910-42-4465 $ 27.11 Magazines to use for Connect
$ 27 .11
01-910-41-4670 $ 14.13 Picture Frame for Youth Committee Appreciation
$ 3.44 Paper for Youth Committee Tree
$ 8.73 Picture Frame for Youth Committee Objectives
$ 8.69 Paper for Youth Committee Gift Ta gs
$ 34 .99
01-910-46-4495 $ 17 .36 Interview Panel Refreshments
~ 13 .92 Interview Panel Refre shme nts
$ 31.28
01-910-46-4410 $ 15 .23 Lunch w ith Attorney during Deposition
$ 15.23
01 -910-47-4465 $ 29 .30 Speci al Supplies for City Hall Fl oor Plan
~ 24 .41 Special Supplies for City Hall Fl oor Plan
$ 53 .71
01-910-47-4490 $ 11 .36 Refreshment for Training
$ 2.99 Hand Sani tizer for Public Safety Vehicles
$ 14 .35
01 -910-46-4685 $ 10 .58 Employee Quarterly Luncheon
$ 7.61 Employee Quarterly Luncheon
$ 18 .19
01-910-46-4495 $ 10.27 Interview Pa nel
$ 11.48 Interview Panel
$ 21 .75
01-910-46-4420 $ 42 .84 Conference Rei mbursement
$ 42 .84
01-930-54-4465 $ 35.87 Manilla Folders for Building Permits to be s c anned
$ 17 .38 Manilla Folders for Building Permits to be scanned
$ 53 .25
01-920-49-4415 $ 20 .00 Gas for COD Vehicle 200 A74
$ 20 .00
01-930-53-4410 s 45 .65 GPAC Meeting Supplies
$ 14 .13 GPAC Name Badges
$ 59 .78
s 722.28 Gra nd Total
Rece ipts# 16-0 408-16-0433