HomeMy Public PortalAbout19-9657 Agreement w/World Petroleum for Environmental Services Sponsored by: City Manager
RESOLUTION NO. 19-9657
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, WAIVING THE
PROCUREMENT REQUIREMENTS ON AN EMERGENCY
BASIS; AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH WORLD PETROLEUM
CORPORATION IN THE AMOUNT OF ONE HUNDRED
TWENTY THOUSAND FOUR HUNDRED AND TWENTY-
FOUR DOLLARS ($120,424.00), FOR ENVIRONMENTAL
SERVICES; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Staff has discovered there is a tremendous amount of oil in the
drainage system on Northwest 127th Street; and
WHEREAS, as such, DERM has requested immediate action to clean up the
system; and
WHEREAS, Staff has identified World Petroleum Corporation as a reliable
vendor to perform these environmental services; and
WHEREAS, Staff recommends the City Commission waive the procurement
requirements on an emergency basis, and authorize the City Manager to enter into an
Agreement with World Petroleum in the amount of One Hundred Twenty Thousand
Four Hundred and Twenty-Four Dollars ($120,424.00), for environmental services.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION OF
THE CITY OF OPA LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED The recitals to the preamble herein are
incorporated by reference.
Resolution No. 19-9657
Section 2. AUTHORIZATION. The City Commission hereby waives the
procurement requirements on an emergency basis, and authorizes the City Manager to
enter into an Agreement with World Petroleum Corporation in the amount of One
Hundred Twenty Thousand Four Hundred and Twenty-Four Dollars ($120,424.00), for
environmental services.
Section 3. SCRIVENER'S ERRORS. Sections of this Resolution may be
renumbered or re-lettered and corrections of typographical errors which do not affect
the intent may be authorized by the City Manager, or the City Manager's designee,
without need of public hearing, by filing a corrected copy of same with the City Clerk.
Section 4. EFFECTIVE DATE. This Resolution shall take effect immediately
upon adoption, and is subject to the approval of the Governor of the State of Florida or
his designee.
PASSED AND ADOPTED this 8t" day of May, 2019.
MATTHEW A.PIGATT
MAYOR
Attest to: Approved as to form and legal sufficiency:
Joa l a Flores BROWN LAW GROUP, LLC
City Clerk City Attorney
Resolution No. 19-9657
Moved By: COMMISSIONER KELLEY
Seconded by: VICE MAYOR DAVIS
Commissioner Vote: 5-0
Commissioner Kelley: YES
Commissioner Bass: YES
Commissioner Burke: YES
Vice Mayor Davis: YES
Mayor Pigatt: YES
C O
City of Opa-Locka
Agenda Cover Memo
Department Airia Austin Department
Director: Director Signature:
•
Acting City Newall Daughtrey CM Signature:
Manager: %II,
Commission 05/08/2019 Item Type: Resolution rdina ce • 't er
Meeting Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2Ra Reading
(Enter X in box) yes No (Enter X in box)
$120,424.00 X Public Hearing: Yes No Yes No
(Enter X in box) X X
Funding Source: (Enter Fund Advertising Requirement: Yes No
Account# &Dept) (Enter X in box)
Ex: X
81-581920
Contract/P.O. Yes No RFP/RFQ/Bid#: RFP#
Required: X Waive of BID
(EnterX in box)
Strategic Plan Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy:
Related X Enhance Organizational - (list the specific objective/strategy this
(Enter X in box) Bus.&Economic Dev D item will address)
Public Safety
Quality of Education
Qual.of Life&City Image
Communication D _
Sponsor Name City Manager Department: City Manager
Mort Title:
Request for waiver of bid for the emergency procurement, approving the hiring of World Petroleum
Corporation at a sum of$120,424.00,and authorizing the City Manager to enter into an agreement.
Staff Summary:
The purpose of this request is to take emergency action to clean the storm drain system on NW 127th Street
in order to prevent oil from entering into the canal system and addition this is a requirement from DERM.
Proposed Action:
Staff recommends approval of this proposal.
Attachment:
1. Agenda
2. CBI Environmental Services Proposal
3. Raider Environmental Services Proposal
4. World Petroleum Corporation Proposal
5. Memo of explanation
O
9
MEMO
TO: Newall J. Daughtrey, Acting City Manager
FROM: Airia Austin,CIP& PWD Director
DATE: May 8,2019
RE: Emergency Declaration in Compliance with Section 2-320 (i)
Three weeks ago we found out that the Drainage System on NW 127th Street was full with a tremendous
amount of oil, and DERM is requesting immediate action to clean up the system. If we do not correct
this action it will result in daily fines of$250.00 up to$10,000.00.
The reason for this long delay is because we were in the process of identifying a vendor to perform this
job and selecting the best proposal.
Vendor Short Description Cost
CBI Environmental Services Supply all labor, materials and equipment to $163,650.00
Vac-Con clean drainage sumps and structures
of all soil and debris located at NW 127th
Street
Raider Environmental Services Cleaning, transportation and disposal of the $129,200.00
contaminated water and sludge and grit from
the storm drain system on NW 127th Street
World Petroleum Corp. Labor, equipment, and transportation $120,424.00
required to clean multiple storm drains at
NW 127th Street
As a result of that urgent situation, and in an effort to prevent harm to the City and its residents, I
declared an emergency to enable the most expeditious, effective and lawful response allowable in
accordance with the relevant section of the City's Code.
I hereby certify that the information provided above is true and correct to the best of my knowledge.
Enclosures
***END OF MEMORANDUM***
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CBI CW Bury in(
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April 22, 2019
Project Proposal: STORM DRAINAGE BASIN CLEANING AND JETTING CLAIRO LANE & NW
127TH STREET IMPROVEMENTS
Customer: City of Opa-Locka
Contact: Owen Carney
Phone#: 1-305-953-2828
Address: 12950 Lejeune Ave
Opa-Locka, FL 33054
Proposal Sent Via Email: ocarnevaa opalockafl.gov
Dear Mr. Carney:
Cliff Berry, Inc. (CBI) has been offering comprehensive Environmental Services for over six decades by
combining proven technical expertise and problem solving proficiency. We have supported our customers in
developing cost effective solutions for all of their environmental requirements.
Cliff Berry, Inc. (CBI) is pleased to provide you with a personalized pricing proposal to execute the following
Scope of Work referenced below:
Scope of Work:
Cliff Berry, Inc. (CBI) will supply all labor, materials and equipment to Vac-Con clean (14) — 4 x 4 x 6
drainage sumps and structures of all soil and debris located at the above-mentioned site. In addition,
CBI will jet clean approximately 2000 liner feet of connecting 24-inch diameter drainage pipe to remove
any soils or debris. CBI will dispose of all contaminated soil and water generated during the duration
of the project.
Price to include labor, material and equipment... $8,200 per day
Note: This project estimated @ 14 ten-hour days
Disposal of soil: Estimated Volume 220 tons in total 22 ton minimum on transportation per load
Disposal of contaminated soil $85.00 per ton
Transportation of contaminated soil $15.00 per ton
Transportation Demerge if required $60.00 per hour
Equipment operator and backhoe $2,900.00 flat rate
Disposal of oily water: Estimated at 50,000 gallons
Disposal of oily water $0.38 per gallon
Transportation of oily water $550.00 per 6000 gallon load
Total(Estimated) cost of project... C $163,650.00 Estimated
Site Location: 127”'Ave and Opa-Locka Blvd.
'` ox. 13 071 Port E 'urutcAks Stat1oC,, Fort L2.t��z 1=;Crf rd.<. ricL ,,_
O`° .P._ r s4 763 :1390. Fay; ti.)5,41 ,r .,h ° €"
1. Once the project has been accepted and confirmed to CBI for execution, we shall schedule this project on a mutually
agreeable date with a minimum of five(5)business days'lead-time.
2. All waste is subject to Profile Approval from the certified disposal facility and will be manifested (actual quantity), transported
and disposed of in accordance with all Federal, State and Local regulations.
3. Any waste accepted that is not in compliance with approved profile will be communicated with the customer within 72 hours of
receipt. Pricing adjustments will be applied where applicable.
4. Our rates are based on a Monday thru Friday 0800 — 1700 workweek. If weekend work and/or second/third shift work is
required and authorized, overtime rates will be charged at one and a half straight time rates and double on observed
government holidays.
5. It is the customer's responsibility for payment of any tariffs, fees, taxes, and administrative costs which CBI may incur in the
execution of this project.Any additional fee(s)shall be indicated as a separate line item on the final invoice.
6. A fuel surcharge shall be added to all invoices in accordance with the"National Average Diesel Fuel Index".
7. A signed Purchase Order, Job Authorization Form or this Proposal is acknowledging agreement with the terms and conditions
of this document and is required prior to job commencement.
8. Any demurrage charges that are NOT caused by CBI's field personnel shall be billed to the customer.
9. This estimate applies only to the job described above. This pricing does not include additional materials or labor that may be
required due to any unforeseen problems that may arise once the project has begun. If additional labor and equipment is
required, it will be invoiced at"Time&Material"rates.
10. This proposal is an estimate based on limited known conditions. If the scope of work changes CBI reserves the right to adjust
its fee schedule as required.
11. Payment is CASH IN ADVANCE unless otherwise approved in advance by CBI's credit department.
12. The above rates are based on a(4)hour minimum.
13. Transportation charges are portal to portal.
14. Pricing is valid for(30)days from the date of this proposal.
Supplemental Conditions:
1. Pricing is based on estimated days and availability of equipment at the time of scheduling.
2. Any damage to rental equipment left on site overnight will be invoiced to the customer.
3. It is the responsibility of client to have all manways and access ports open that are need to make entry or access
to the above quoted system for cleaning, prior to start of work.
4. CBI's liability to protect existing structures and utilities from damage is limited to the extent of CBI's direct
negligence. Due to the inherent risk associated with the methodology of the job, CBI is not liable for structures
with existing damage during the course of decontamination.
5. CBI will require unimpeded access to the work site area.
Cliff Berry, Inc. would like to thank you for the opportunity to submit pricing for this project. If you require additional details
on this scope of work, please do not hesitate to contact the undersigned.
CBI is committed to preserving our environment and combined with decades of documented work experience. It is our
personal commitment to you that we shall execute this work with the highest degree of professionalism and environmental
stewardship. All CBI field personnel are certified with 40-Hour OSHA training and are Confined Space Entry certified.
Best Regards,
Patrick Petrillo
Account Manager
Fort Lauderdale, FL 33316
Cell: 954-594-3872
Office: 954-763-3390; Ext. 1502
Fax: 954-763-8375
Company Representative (signature) Title
Company Representative (print) Date
PS: Please sign and return this project proposal at your earliest convenience so that we may verify our master schedule
and confirm to you the exact time and date of the work to be performed.
P.O. Box 1307 9 Port E.v&rgladr:s Station, Fort Lauderdale, Florid 13316
Office:, (95$) '63,3390 Fax 19.54E 763.8375 vivoh,cliffberryinc,core
isgtiostiear
ENVIRONMENTAL SERVICES
April 30`h 2019
Airia Austin
City of Opa Locka
780 Fisherman Street
Opa Locka, FL 33054
Dear Mr. Austin
In response to your request, Raider Environmental Services of Florida, Inc. is pleased to submit a
proposal for the Cleaning, Transportation and Disposal of the contaminated water and sludge and
grit from the storm drain system on NW 127th street, from NW 32nd Ave to Cairo Lane.
Scope of Work
Raider will provide a vactor truck and operator to vacuum out all of the soil and any sludge and
water jet all 15 and 24 inch lines totaling approximately 2000 linear feet. . This could take up to
three full weeks due to the limited quantification of solids that have entered the system and the
amount of petroleum product that will have to be removed. Raider is proposing to separate the job
into three sections. 1- structure S 21 to S 23 and then S-24
2- structure S 24 to S25, S 26 S 27 and S 28 and S 29
3- structure S 29 to S 31, S 30 s 32 and S33
Each section will be isolated and pumped down into a supplied frac tank to gravity separate any
possible petroleum contact water. The oil water portion of the frac tank will then be transported
off site to Raider facility for disposal. The remaining petroleum free water will be decanted back
to the system after the system has been cleaned. Raider will provide all pumps and necessary
plugs to isolate the drainage system as needed for the cleaning process.
Vacuum extracted materials will be staged onsite at a pre determined location area just west of
32nd ave until enough material that has been stockpiled can be transported and disposed of, once
approval has been accepted at our disposal facility. This proposal is based on the information
provided via a site visit.
We will be responsible for profiling, vacuuming, cleaning, transporting and manifesting the soil
and any sludge all in compliance with US DOT regulations. Transportation of all waste will be in
accordance with all transportation regulations including those described in 49 CFR 170-179, 40
CFR 61,40 CFR 263, 40 CFR 112.7, and 40 CFR 761. The following will be the specific
responsibilities:
1. Vacuum and pressure clean out all of the soil and any sludge from the
storm drains.
2. Complete all applicable paperwork required for disposal and shipment for
the sludge.
3. Remove, transport and dispose of the oily sludge.
4. Coordinate acceptance and transportation to the disposal facility.
The following quote includes all labor, material and disposal for oily water. Raider can
not quantify the amount of soil that is contained within the existing piping, we can only
ascertain by what is visible to us at time of inspection which was all catch basin were
completely full of sand and debris which leads us to the worst case scenario that the pipes
are also completely full although unlikely it is the worst case scenario.
Taking that scenario into play, one would estimate the entire volume 45, 316 gallons as
per City of Opa Locka personnel is dirt and a conversion factor 200 gallons per cubic
yard is used. There could potentially be over 225 cubic yards of debris in the system.
Soil disposal rates will be billed on actual scaled tonnage from Waste Management with a
total not to exceed number of 35,000.00
The actual cleaning process, mobilization of equipment, oily water disposal, materials
and labor cost are not to exceed 104,200.00
We appreciate the opportunity to service your environmental needs and look forward to working
with you in the future. Please do not hesitate to contact me at(305)994-9949 if you need further
assistance.
Sincerely,
Orlando Solis
Director of Compliance& Environmental Operations
Raider Environmental Services of Florida,Inc.
RAIDER ENVIRONMENTAL SERVICES OF FLORIDA,
INC.
COST PROPOSAL
CUSTOMER: City of Opa Locka
SCOPE OF WORK: Vacuum, Pressure Wash, Transport and Dispose of Soil and
Sludge
Description Quantity Unit Price Extended
Price
Vactor Truck and Operator 10 hours x $280.00/hour $42,000.00
15days
Service Truck 10 hours x 15 $100.00/hour $15,000.00
days
Field Tech 10hours x 15 $50.00/hour $7,500.00
days
Field Tech 10 hours x 15 $50.00/hour $7,500.00
days
Frac tank rental 3 weeks plus 5 5 mob x 30 $500.00 per $4,000.00
mobilizations days mob, 50 a day _
Disposal of contaminated soil 60.00 per ton Not to exceed _ 25,000.00 _
Miami Dade Water Meter+usage _ $ 5,000.00 _
Confined Space 1 flat rate $1750.00 $ 1,750.00 _
Pump+pipe plug rental 30days $550.00/day $16,500.00
Loader+ operator 3 days _ $1500.00 day _ $ 4,500.00 _
Estimated Total 129,200.00
Terms and Conditions
1. Charges will be based on actual tons removed for disposal.
2. Work to commence at the direction of the customer.
3. Payment for this project must be made within 30 days of completion.
4. Any and all taxes will apply.
The undersigned agrees to and accepts the terms shown in this Cost Proposal.
This proposal shall be in effect for 60 days from this date.
Airia Austin, as Authorized Agent Date
For City of Opa Locka
•� WORLD PETROLEUM CORP
PO BOX 291197
DAVIE FL 33329
VVorldPetroleu P: 954-327-0724 F: 954-327-0755
CORPORATION
Proposal Submitted To: City of Opa Locka Phone: 786-877-4015 Date: 04/24/2019
Fax:
Street: Job Name: Storm Drain Cleaning
City,State,and Zip Code: Job Location: NW 127th St
Attention: Mr.Owen Carney Email:ocarney @opalockafl.gov
WORLD PETROLEUM CORP IS PLEASED TO SUBMIT OUR PROPOSAL FOR THE LABOR,EQUIPMENT,AND
TRANSPORTATION REQUIRED TO CLEAN MULTIPLE STORM DRAINS AT TILE ABOVE REFERENCED SITE.
THIS WORK AS ITEMIZED BELOW:
UNIT TOTAL
ITEM#1: VACTOR TRUCK#1 WITH OPERATOR:@$180.00/HR 60 HR $10,800.00
(4 HR MINIMUM)PORTAL TO PORTAL
ITEM#2: VACTOR TRUCK#2 WITH OPERATOR:@$180.00/HR 60 HR $10,800.00
(4 HR MINIMUM)PORTAL TO PORTAL
ITEM#3: TRACTOR TRAILER#1 WITH OPERATOR:@$105.00/HR 60 HR $6,300.00
(4 HR MINIMUM)PORTAL TO PORTAL
ITEM#4: TRACTOR TRAILER#2 WITH OPERATOR: @$105.00/HR 60 HR $6,300.00
(4 HR MINIMUM)PORTAL TO PORTAL
ITEM#5: CERTIFIED FIELD TECHNICIAN:@$65.00/HR 60 HR $3,900.00
ITEM#6: DISPOSAL OF NON-HAZARDOUS WASTEWATER
AT @$0.36 PER GALLON: (WORSE CASE SCENARIO 20,000 GL) $7,200.00
ITEM#7: DISPOSAL OF NON-HAZARDOUS SLUDGE/SOLIDS
AT @$1.50 PER GALLON: (WORSE CASE SCENARIO 54,316 GL) $81,474.00
ESTIMATED TOT $120,424.J
Business hours are Monday through Friday 7:OOam-5:OOpm.World Petroleum will not be responsible for removing diffusers if they apply.
The customer will be responsible for locating the drains before the start of the project.The customer will be responsible for moving any
vehicles that obstruct the drains.If there is a large quantity of water in the drain system,the customer will be responsible for directing
World Petroleum where to dispose of the water.If personnel or equipment is no longer necessary onsite,the customer will not be billed.If
the scope of work exceeds or undermines the estimated total,the bill will be adjusted and verified by the customer.World Petroleum will
provide the customer with proper disposal documents upon completion.
PLEASE NOTE:
IF CIRCUMSTANCES BEYOND THE CONTROL OF WORLD PETROLEUM CORP REQUIRE DIFFERENT AND ADDITIONAL LABOR
NOT INCLUDED ABOVE,THE CLIENT WILL BE CHARGED AT THE QUOTED HOURLY RATE.
A SIGNED PROPOSAL(HARD COPY)AND PURCHASE ORDER(HARD COPY)ARE REQUIRED PRIOR TO INITIATING THE WORK.
IF MATERIALS ARE CHARACTERIZED TO BE"HAZARDOUS,"AMOUNT DUE WILL BE ADJUSTED ACCORDINGLY.
IF PAYMENT IS ENFORCED VIA A LIEN,ALL ASSOCIATED COST WILL BE THE RESPONSIBILITY OF CITY OF OPA LOCKA.
We Propose hereby to furnish material.labor and complete project in accordance with above specifications.
PAYMENT DUE NET 30 DAYS FROM RECEIVING INVOICE
All material is guaranteed to be as specified.All work to be completed in a workmanlike manner according to standard practices. "A service charge equal to the maximum
legal interest allowed by law will be charged on all accounts with balances that are past due,in the event World Petroleum Corporation has to retain an attorney to recover
any sum that may be due under this agreement or order,then in such event,the customer shall reimburse World Petroleum Corporation,for all fees incurred together
with all costs of litigation and other expenses incurred in connection with said collection."Please be advised that World Petroleum Corporation invoicing will only reflect
actual quantities removed and the work performed. All agreements contingent upon strikes,accidents or delays beyond our controL Owner shall carry fire,tornado and
other necessary insurance. Our workers are fully covered by Workmen's Compensation.
NOTE: This proposal may be withdrawn by us if not accepted within 30 days.
Acceptance of Proposal,The above prices,specifications and conditions are satisfactory and are hereby accepted.You are
authorized to do the work as specified.
SIGNATURE AUTHORIZATION: Date
WORLD PETROLEUM
Date
CITY OF OPA LOCKA