HomeMy Public PortalAbout160_010_INFRASTRUCTURE COMMITTEE MINUTES 4 11 13 INFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
April 11, 2013
5:00 P.M.
ATTENDEES: Paul Wolff, Angela Hudson, Diane Schleicher, Wanda Doyle, Joe
Wilson, Tom Groover, Barry Brown, George Reese and John Giordano.
Approve the minutes of the previous meetings—Paul Wolff called the meeting to order;
asked for a motion to approve the minutes from 3.14.13 meeting. Barry Brown moved to
approve; Tom Groover seconded.
New Business:
I. Review 4.2.13 EPD Letter Requesting for additional Reductions in Upper
Floridan Aquifer, Red Zone, Coastal Georgia—Paul Wolff states, let me hit
the highlights of the letter; they were pretty adamant about everybody doing
this, regardless if we have a reliable alternative; we are tasked with doing
everything we can to reduce water withdrawals, further; what they're looking
for primarily is ideas to reduce the use of the Upper Floridian aquifer; for us
to provide the costs associated with making additional reductions in our water
system and the timeframe for putting them into effect.
a. Proposed Draft Outline for Response from City of Tybee—Paul states that
he recommends we say we will do our best not to increase our usage; I
think we need to be working property management companies to help
educate visitors on how to conserve water; also encourage or require
vacation rentals to install low flow fixtures; Diane Schleicher states, what
if we say the City Council could require short term rentals to install low
flow fixtures, subject to legal restrictions.
Old Business:
I. Public Safety Building Update—Mayor Pro Tem Doyle—Wanda Doyle states
that when we met with Greenline, they had made visitation to the Police
Department; they have talked to different departments within the TIPD;
checked about the number of staff; administrative, courts,judge, etc.; if they
haven't visited the 911 system yet, they will be; they have communicated with
the TIFD via email; they're moving things along; making some progress; we
went to Richmond Hill and walked through their building; their Police Chief
was very helpful; I think Greenline got a lot of information out of that, which
helped them to move towards the design; everybody should have received a
schedule; tonight on our agenda is the contract; we went through the contract
at the called Public Safety Meeting on Monday; we only made one change,
which had to do with the square footage of the Fire Bay; it was 420; we
bumped it up to 520 because Skip Sasser didn't think the square footage was
quite enough for the Fire Bay; the contract looks really good; the Public
Safety Committee recommends that we approve the contract; there's an
addendum that you should have gotten via email; because we decided to go
with the construction manager at risk, we felt like after talking to Greenline,
Diane S. and everybody that we needed to let them help us with that, they will
help write the qualifications; you should have received a sheet that has
everything they're going to do; there's 39 hours that they are going to put into
that; they are going to charge us, not to exceed $7000; so that is an addendum
to the contract;
II. Tiered Water Rate Review—Proposed High Consumption Change—Diane
discusses the handout with the Water Tiered Rate Comparison (2012)with the
Consumption Only Rate Change Proposal; discussed the revenue from the
proposal rates on the handouts; these handouts are in Excel, so you can play
with the numbers on the proposal side (the green)to see what the revenue will
be with different scenarios; then maybe you can come up with a proposal;
what we need to do is come up with a consumption amount that will hopefully
change behavior patterns. Paul Wolff states that we all need to take it upon
ourselves, between now and the next meeting, to play with that green side;
and look at maybe jacking that 10-20,000 residential from $3.50 to $5.00; the
next tier to $6.00.
III.Update on Ally 3 Project—Drainage improvements scheduled for May 2013 —Joe
Wilson states he has the LOP's from DNR; I'm doing improvements to
existing structures so I don't have to do a permit; we'll go 90 days for public
input; they're in the hands of them; I'm hoping to hear back from them any
day now; I'd like to start on this in May but it depends of the LOP's.
IV.Update on Jaycee Park Fields—Scheduled for May 2013 —Paul Wolff states this
quote seems a little high; does it really have to be laser graded. Joe Wilson
states, there's a lot of undulation out there, in and out; the biggest thing I need
is irrigation and the laser grading to fill it in; we'll take care of the bags of
seed, the straw and the Mil organite. Diane Schleicher asked if the irrigation is
coming from a shallow well. Joe states, no, it's coming off of 2 inch line;
George Reese states, I don't think that's going to happen; you don't allow
anyone else to do it; are you going to bend the rules for the City. Paul asked
about re-use water. George states it's too expense; it would cost me a fortune.
Joe states, the problem you run into with the shallow well is, you never know
when you're going to hit into the clay under that ground out there; Barry
Brown states, I can't see putting in a$7000 sprinkler system into a ball
diamond field, when your trying to cut back water usage from residents. Paul
states, I wonder if we have to put in 3-4 shallow wells that would be a better
long term solution, I think. George states, you can go down 100 ft., as long as
you don't pull more than 100,000 gallons/day, then after that, it's permitted;
I've already talked to the State. Joe states, if you don't want to put the
irrigation in, I would like to get it laser leveled,just to fill in the holes; I will
lay out the lines I have; I've ran it out there before; I can set it up, to where
when you turn it on, we run one station at a time; we can keep water on there
from what I've got, if that's what you guys want to do; I'm running off of City
water right now. Paul asked if we can get in touch with Jim McClain that does
shallow wells; let's get him out here to look at it and to see what he thinks the
possibility is for irrigating with shallow well water; then we can go forward
with the whole thing.
V. Update on Solomon Avenue Improvements between Byers and McKenzie—
Submitting Cost in FY 14 DPW CIP Budget - $23,750
VI.Jones Avenue:
a. RFP for Engineering Services—Rating will be on April 25, 2013 City
Council Agenda for FY14 W& S Budget
b. Paving Estimate Cost for FY14 DPW CIP Budget - $178,000
VII. New AMR System:
a. RFP—Rating will be on the April 25, 2013 City Council Agenda for FY14
W& S Budget or for GEFA Loan—Paul Wolff states,between now and
the next meeting,we go ahead and approve this loan for the AMR
equipment; we see how we need to generate revenue, through the Water
Department, to make the payments on that loan specifically; during the
Budget Workshops,we look at doing the whole Jones Ave. project, (water
lines) and coming right back and do the paving.
VIII. TRAILS PROJECT:
a. Project update - The Concept Report submitted by Thomas and Hutton to
GDOT—John Giordano states that the concept report has moved out of
Moreland Altobelli's hands; it is now circulating up in Atlanta for final
signatures; it is up there to be approved; we do not foresee any issues at
this point; we have gone ahead and started the environmental assessment
studies; so we are working on the environmental process; yesterday, Diane
Schleicher and I met with some residents from North Waves and Sandy
Shores; they had some concerns about the project; they had the impression
that it was going to be running through their neighborhood; Diane and I
met with them and walked the sight, starting at Byers, up to where we
cross off of Hwy 80, over to the actual rail bed; I think it was a good
meeting; we answered a lot of questions; everyone seemed to have a good
feeling about the project; I sent some minutes over to Diane, today. Diane
states she will send the minutes out on the next Infrastructure Committee
Meeting.
IX.Update on Beach Rake & Tractor Replacement
a. Submitting Budget Cost in FY 14 DPW CIP Budget
b. Beach Rake - $54,000
c. Larger Tractor- $40,000
With no further business to discuss, Paul Wolff asked for a motion to adjourn; Tom
Groover motioned to adjourn; Paul Wolff seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on 05/08/2013