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HomeMy Public PortalAbout19-9665 Agreement w/Enviromental Products for the repair of the Jet-Vac Sewer Truck Sponsored by: City Manager RESOLUTION NO. 19-9665 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ENVIRONMENTAL PRODUCTS, INC., FOR THE EMERGENCY REPAIR OF THE JET-VAC SEWER TRUCK, IN AN AMOUNT NOT TO EXCEED $39,166.68; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The City's Jet-Vac Sewer truck is in need of emergency repair; and WHEREAS, The City Manager has certified the conditions necessary to waive the competitive bidding process under section 2-319 and section 2-320 of the City's code of ordinances (EXHIBIT "A"); and WHEREAS, The City Commission finds that it is in the City's best interest to waive the competitive bidding process under sections 2-319 and 2-320, and authorize the City Manager to enter into an agreement with Environmental Products, Inc., for the emergency repair of the Jet-Vac Sewer truck, in an amount not to exceed $39,166.68. NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference; Section 2. The competitive bidding process under sections 2-319 and 2-230 is hereby waived, and the City Manager is authorized to enter into an agreement with Environmental Products, Inc., for the emergency repair of the Jet-Vac Sewer truck, in an amount not to exceed $39,166.68. Section 3. This Resolution shall take effect immediately upon adoption, and is subject to the approval of the Governor of the State of Florida or his designee. Resolution No. 19-9665 PASSED AND ADOPTED this 12th day of Tune, 2019. Matthew A. Pigatt Mayor Attest to: Approved as to form and legal sufficiency: Joann! Flores Vincent T. Brown, Esq. City erk The Brown Law Group, LLC City Attorney Moved by: VICE MAYOR DAVIS Seconded by: COMMISSIONER BURKE Commission Vote: 4-0 Commissioner Kelly: NOT PRESENT Commissioner Bass: YES Commissioner Burke: YES Vice Mayor Davis: YES Mayor Pigatt: YES J O City of Opa-Locka Agenda Cover Memo Department Airia Austin Department . Director: Director Signature: w i Acting City Newall Daughtrey CM Signature: ,j -1,4 Manager: Commission 06/12/2019 Item Type: Resolution Ordina ce I•th Meeting Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (Enter X in box) Yes No (Enter X in box) $39,166.68 X Public Hearing: Yes No Yes No (EnterX in box) x x Funding Source: (Enter Fund Advertising Requirement: Yes No Account# &Dept) (Enter X in box) X Ex:Sewer 35-535340 Services Division Contract/P.O. Yes No RFP/RFQ/Bid#: RFP# Required: X Waiver (Enter X in box) Strategic Plan Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: Related X Enhance Organizational - (list the specific objective/strategy this (EnterX in box) Bus.&Economic Dev D item will address) Public Safety Quality of Education D Qual.of Life&City Image Communication D Sponsor Name City Manager Department: City Manager Short Title: Emergency Repairs to Sanitary Sewer Jet-Vac Truck. Staff Summary: The purpose of this request is for a waiver of bid,for qualified professional services to repair our Jet-Vac sewer truck with Environmental Products. This repair will have a fiscal impact of $39,166.68; this will allow us to maintain our pump station wet wells and gravity collection systems, preventing sanitary sewer overflows; and keeping us in compliance with the consent agreement with Dade County. Proposed Action: Staff recommends approval of this this waiver of bid, in order to have major repairs performed on this truck. Due to budgetary constraints,this truck fell into disrepair, it is a crucial asset in our mandate to be in compliance with the consent agreement with Miami-Dade County DERM Attachment: 1. Agenda 2. Environmental Products. 3. Memo of explanation L0ckq FI o O COp"Oppie ^9 Memorandum To: Newall Daughtrey, Acting City Manager FROM: Airia Austin, CIP Director a ,a2) ., DATE: May 24, 2019 RE: Sanitary Sewer Jet-Vac Truck Repair We are requesting a waiver of bid to perform necessary repairs on our sanitary sewer Jet-Vac truck, due to budgetary constraints this piece of equipment fell into disrepair. Due to the extent of the repairs need, it would be counterintuitive, to have this piece of equipment taken apart by multiple repair facilities, to determine the cost to repair. We chose the equipment manufacturer, since the alternate service provider refused to perform the repair. This piece of equipment is a crucial asset in the sewer division, and goes a long way at keeping us in compliance by preventing sanitary sewer overflows. it is utilized in the areas: 1. Maintaining pump station wet wells. 2. Maintenance of gravity sewer collection systems. 3. Pressurized jetting of clogged sewer laterals, and main lines. END OF MEMORANDUM eitaarciy24 • � 1-- 1 O n2 Newall J. Daughtrey oRA,_ Telephone: (305)953-2821 Acting City Manager Email:njdaughtrey(n,opalockafl.gov MEMORANDUM To: Mayor Matthew A. Pigatt Vice Mayor Chris Davis Commissioner Sherelean Bass Commissioner Alvin Burke Commissioner Joseph L. Kelley Date: June 7,2019 Re: Emergency Declaration in compliance with Section 2-320 (i) Our Sewer Jet-Vac Truck is at the local dealer, Environmental Products, in order to determine the extent of the needed repairs,the unit had to be disassembled;this precludes us from having other repair facilities from providing us with proposals,the cost of the repair is $39,166.68. This unit is necessary for the maintenance of our sanitary sewer system including the clearing of blockages, the consent agreement mandates the prevention of sanitary sewer overflows. As a result of this urgent situation, and in an effort to prevent harm to the City and its residents, I declared an emergency to enable the most expeditious, effective and lawful response allowable in accordance with the relevant section of the City's Code. I hereby certify that the information provided above is true and correct to the best of my knowledge. Enclosures .dagbi ai • l'CUCKIJNI) Newall J. Da g rey, A'ing Cit Manager Nol(aty Public—Slate te of Florida _a��ti Notary Public State of Florida /F Joanna Flores N,wrMy Commission GG 292935 Expires 01/21/2023 ***END*** VIRONMENTAL PRODUCTS 1907 SW 43rd Terrace • Deerfield Beach,FL 33442 FLORIDA 954-518-9923 • Fax: 954-518-9926 Branch — Ship To: NO SHIP 03 DEERFIELD Date Time Page 04/23/2019 10:03:23 (0) I 1 Account No Phone No Quote N2 OPAL0001 3059532868 1001722 Ship Via Purchase Order Invoice To: OPA LOCKA, CITY OF EMAIL ONLY! ! ! OPA LOCKA FL 33054 85-8012740151C0 06/30/2022 I Salesperson MSH QUOTE EXPIRY DATE: 05/15/2019 SERVICE QUOTE - NOT AN INVOICE Florida Registration: MV-61757 FREIGHT CHARGES WILL APPLY FOR EXPEDITED PARTS ORDERS. ********* Segment,0]. ******,F..** :_. Stock #: 001471 2100 CLASSIC PD. MS #: 99 OSV, 6843 Make: FD Model: 2100 Is to have the following work. done NEEDS A CHECK UP COMPLAINT: CUSTOMER SAYS TO CHECK SLOWER A 7 WATER SY T CORRECTION: 4 HOURS DIAGNOSTICS Q[„)� OF I Or ADDITIONAL DESCRIPTION: CUSTOMER WANTS US Td` GO THROUGH Tnx6001410104i4uNCTIONs TO SEE WHAT IS WRONG. • THEN QUOTE REPAIR *****4,*** Segment 02 ***:;******< REPAIRS NEEDED '. COMPLAINT: CUSTOMER REQUEST360 TNSPEGTION • CAUSE: NUMEROUS ISSUES, HYDRAULIC LEAK ON` PUNPS,DRIVE SHAFT MISSING BOLTS AND NEEDS LUBE,H/G VALVE BAD,HOSES, AND PRESSURE RELIEF VALVE BAD,WATE R * P , A SEAL,L/R DOOR LOCK BROKEN BOLT NEE S TO BE TAPP1 D OOMRR }g DOR,SAFETY PROP GONE,DETENT SCREEN Od REARDOO E �0W OA BROKEN,SAFETY LOCK ON REAR ;DOOR,REAR DOOR. LOCK LATCH, m.AN C FINAL FILTERS,CYCLONE LEAKING: AND RUSTED,WELD NUMEROUS HOLE IN DEBRIS TANK AND REPLACE SOME ,METAL MISSING MUD': FLAPS,REWIRE IGN SWITCH AND PUSH"BUTTON,EM$RGENCY STOP BUTTON,REPAIR NUMEROUS AIR LEAKS,SERVICE BOTH BLOWER AND HYDRAULIC SYSTEMS,REPLACE LEAKING FLOW DIVIDER TN" HOSE. REEL,REPLACE TAC AND VACUUM GAUGES,DRAIN SILENCER,REPLACE NOTICE: Please See Important Information On Reverse Side Thank You For Your Business! ENVIRONMENTAL PRODUCTS 1907 SW 43rd Terrace • Deerfield Beach, FL 33442 FLORIDA • 954-518-9923 • Fax: 954-518 9926 Branch Ship To: NO SHIP 03 - DEERFIELD Date Time Page 04/23/2019 10:03:23 (0) 2 Account No Phone No Quote NM OPAL0001 3059532868 001722 Ship Via Purchase Order Invoice To: OPA LOCKA, CITY OF EMAIL ONLY! ! ! OPA LOCKA FL 33054 85-801274015100 06/30/2022 Salesperson MSH QUOTE EXPIRY DATE: 05/15/2019 SERVICE QUOTE - NOT AN INVOICE Florida Registration: MV-61757 FRONT HOSE REEL BEARING AND AIR CYLINDERS, INSTALL FILTER KIT FOR RODDER PUMP. ............_................. CORRECTION: REPAIR HYDRAULIC LEAK AT PUMPS,REPLAGE MISSING DRIVE `SHAFT BOLTS AND RAULICEPLACE HAND GUN VALVE,HOSES,FITTINGS,AND . BALL VALVE.REPLACE WATER TANK P ,UG.RE,FLAGEAR':DOOR SEAL.REPAIR BROKEN BOLT FOR DOOR LATCH, DRILL AND TAP �f�t-►C ,� t7F L4 BOLT.REPLACE MISSING SAFETY`LATCH WELD J S REE S' C31�t RErAR' DOOR.REPLACE ARROW BOARD,REPAIR: SAFT.L`,�i Lf,`T(: QN REAR : DOOR.CLEAN FINAL FILTERS.REPLACE GY ! ANk3 LUST BOX.NUMEROUS WELDS AND PATCHES :() 8 8> Y S L,�. FLAPS.REWIRE IGN SWITCH AND REPLACES E STOP BUTTON.REPAIR NUMEROUS AIR LEAKS :�SERVIQE ALR 'HYDRAULIC SYSTEMS.RE?LACE LEAKING FLOW VALVE N REEL.REPLACE TACH AND VACUUM VALVE ON REEL REPLACE '1ONT REEL BEARING AND CYLINDERS.DRAIN 'ETLENCER.I ST LLi WATER FILTER KIT,ECT. ADDITIONAL DESCRIPTION PERFORM 360 INSPECTION MISCELLANEOUS CHARGES DLripton Price Amount HOPSU??LIES.PL 2497.02 2497.02 Part# De rition Otv Price • Amount SUBLETP SUBL T PRT ONLY 1 2:880.00 . 2880.00 4554811-3,10 REEL BEARING 1 . 825.88 825.88 45551 3 ASR C?LIND R 61.50 123.00 40576-% BALL VALVE 3" 1 167.69 167.69 45731- EXPAN XON PtaUG 16.62 EXPANSION PLUG 2" 1050050 DOOR SEAL 1 393.10 393.10 742960 30 DRAIN;.SCREEN 1 130.24 130.24 ED3307A ARROW BOARD: 1 1735.43 1735.43 •67503 DOOR-40, CK KIT 1 476.76 476.76 63169-32 CYCLONE WELD 1` 4641.07 4641.07 89970-3,, LH DUST BOX AS 1 1542.60 1542.60 NOTICE: Please See Important Information On Reverse Side Thank You For Your Business! 0 ENVIRONMENTAL PRODUCTS 1907 SW 43rd Terrace • Deerfield Beach,FL 33442 FLORIDA 954-518-9923 • Fax: 954-518-9926 Branch Ship To: NO SHIP 03 DEERFIELD Date Time Page 04/23/2019 10:03:23 (0) 3 Account No Phone No Quote*2 OPAL0001 3059532868 001722 Ship Via Purchase Order Invoice To: OPA LOCKA, CITY OF EMAIL ONLY! ! ! OPA LOCKA FL 33054 85-8012740151C0 06/30/2022 Salesperson f c..te -s 0e4 MSH QUOTE EXPIRY DATE: 05/15/2019 SERVICE QUOTE - NOT AN INVOICE Florida Registration: MV-61757 Part# Description Oty Price Amount 62810B-30 SUPPORT.,BRACKET 1 29.58 29.58 63573-30 FLANGE _ , 1 131.36 131.36 FLANGE WELDMENT CYCLONE 61980-30 DUST'BOX :P.994:'S 1 45.07 45.07 58383-30 `DOOR :SEAL_. ..: 1 81.45 81.45 43903-30 CLAMP 1 254.42 254.42 58380-30 DUST BfX DOOR . 193.79 193.79 16584-30 QUICK. CLAMP- B" 1. :: 35.54 35.54 39893-30 :GA XZT END 125 .. - 6.57 6.57 GASKET RND .125 X 10.5500 DIA 44609-30 . , BXLZ003E 1 50.38 50.38 75325 30 COVER '`PLATE 1 62.86!; 62.86•20757-30 M. 'LAP 2 32.92 65.84• VG-220-QT OIL` 7 46.73 327.11• AW 68 EYDRAUFLIC OIL 60 '' 12 50 750.00 42431-30 HYDRAULIC FILTE 1 135.0© 115.00 HYDRAULIC FILTER 46927A-30 DIRECTIONAL 1 1617.21 1617.21 42645-30 • GAUGE-'VACUUM 67.86 67.86 70140-30 GAUGE 1 150.05 150.05 GAUGE TACH FOR 2100 41279-30 X STRAINER 3" 1 3:43.13 343.13 0300033008 !3" BCX ;TEE ANVI 1 125.1$ 125.18•10453R-30 "'3" 4O' ELBOW 1 66.26 66.26 10463SS-30 "3" P ;P 'T' 1 61.29 61.29 11041C-30 'PIPE PLUG .3r 1 12.38 12.38 20366-30 3'� UOS z8 33.10 33.10 40019-30 • VALVE GATE 3 1 282.00 282.00 40022-30 'PIPE '.NIPPLE ▪ 3,: 23.15 69.45 41268B-30 T BOLT 1 17.87 17.87 41268G 30 '-'`NUT 1 16.53 16.53 46581-30 3/4" BALL VALVE ' 1 '` 135.31 135.31 48858-30 COUPLING RIGID ▪ 1' 88.52 88.52 COUPLING RIGID PIPE 3" NOTICE: Please See Important Information On Reverse Side Thank You For Your Business! • ENVIRONMENTAL PRODUCTS FLORIDA 1907 SW 954-518-9923 43rd Terrace Deerfield eld Beach,FL 33442 • Fax: 954-518-9926 Branch Ship To: NO SHIP 03 DEERFIELD Date Time Page 04/23/2019 10:03:23 (0) 4 Account No Phone No Quote N12 OPAL0001 3059532868 001722 Ship Via Purchase Order Invoice To: OPA LOCKA, CITY OF EMAIL ONLY! ! ! OPA LOCKA FL 33054 85-801274015100 06/30/2022 Salesperson MSH QUOTE EXPIRY DATE: 05/15/2019 SERVICE QUOTE - NOT AN INVOICE Florida Registration: MV-61757 Part# Description Otv Price Amount 48858A-30 GASKET 99.46 SE 1 51.37 51.37 GASKET,FLUSH SEAL 48860-30 PIPE..NIPPLE. 1 99.46 99.46 62460J-30 :INTAKE MANIFOLD 1 925.47 925.47 62459-30 ELBOW ' 1 464.51 464.51 ELBOW WELDMENT INTAKE 62460J-30 TNTAKa M FOLD 925.47 925.47 89376F-30 BALD VALVE �1SSY 2 83:.23 166.46 BALL VALVE ASSY RODDER 40611-30 ,U BOLT W/ NUT 4 19.74 78.96 47367AX-30 ;HOSE . SSY 2 21.23 42.46 Parts: 18041.66 Labor: 15748.00 Sublet: : 2880.00 Miscellaneous: 2497.02 Authorization: .. 391 6.68 W TOTAL ti • M-! DP ' NOTICE: Please See Important Information On Reverse Side Thank You For Your Business! 0 ENVIRONMENTAL PRODUCTS 1907 SW 43rd Terrace • Deerfield Beach, FL 33442 FLORIDA 954-518-9923 • Fax: 954-518-9926 PLEASE READ CAREFULLY, CHECK ONE OF THE STATEMENTS BELOW,AND SIGN: I UNDERSTAND THAT, UNDER STATE LAW, I AM ENTITLED TO A WRITTEN ESTIMATE IF MY FINAL BILL WILL EXCEED $100. I REQUEST A WRITTEN ESTIMATE. I DO NOT REQUEST A WRITTEN ESTIMATE AS LONG AS THE REPAIR DOES NOT EXCEED $ THE SHOP MAY NOT EXCEED THIS AMOUNT WITHOUT MY WRITTEN OR ORAL APPROVAL. I DO NOT REQUEST A WRITTEN ESTIMATE. SIGNED: DATE: LABOR CHARGES BASED ON: month / mile warranty on all parts 1=1 FLAT labor,unless otherwise specified. FLAT RATE Intended Payment Method: ElHOURLY El CASH CHECK VISA ri MC AMEX BOTH APPLY Proposed Completion Date: ESTIMATE/DIAGNOSTIC FEE: /OR HOURLY AT A STORAGE FEE OF $ PER DAY MAY BE APPLIED TO VEHICLES WHICH ARE NOT CLAIMED WITHIN 3 WORKING DAYS OF PER HOUR NOTIFICATION OF COMPLETION. SHOP SUPPLIES **This charge represents costs and profits to the motor vehicle repair facility for miscellaneous shop supplies or waste disposal. FEES***FS403.718 mandates a$1.00 fee for each new tire sold in the State of Florida. ***FS403.7185 mandates a $1.50 fee for each new or remanufactured battery sold in the State of Florida. Estimate good for 30 days. Not responsible for damage caused by theft, fire or acts of nature. I hereby authorize the above repairs,including sublet work,along with the necessary materials.You and your employees may operate my vehicle for the purpose of testing, inspection and delivery at my risk. If I cancel my repairs prior to their completion for any reason,a teardown and reassembly fee of$ will be applied. SIGNED: DATE: '" 2-3 ZO(g Florida Registration: MV-61757 Thank You For Your Business!