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HomeMy Public PortalAbout160_021_BHTBOD3-20-13minutes ..„ ,. „, ,,_ , . . .,,,, 31sR 8 ,,,„ „im,„Iskind 05040. 1©. BETTER HOMETOWN BOARD OF DIRECTORS Meeting Minutes: March 20, 2013 Vision: To improve the quality of life for those that live, work and visit Tybee Island through a healthy business corridor and enhance the cultural experience while preserving the community's barrier island heritage. Directors Present: Katie Addis, Bill Garbett,Jim Glass, Vicki Hammons,Amy Kagan, Monty Parks, Kelly Partridge, Peggy Stone,John Yarbrough Directors Absent: Ted Lynch Guest(s): Sean and Wen McNally CALL TO ORDER Monty called the meeting to order at 6:05pm. BETTER HOMETOWN BOARD OF DIRECTORS MINUTES: FEBRUARY 20,2013 Amy made a motion to approve the Better Hometown Board of Directors February 20, 2013 minutes. Katie seconded the motion. The minutes were approved unanimously. COMMITTEE REVIEWS Design Chantel reported that a Savannah College of Art and Design graduate student has been in communication with the Historic Preservation Commission (HPC) Advisor, Cullen Chambers, regarding doing a template for Design Guidelines for the Design Committee and HPC to use. The guidelines would assist the committee/ program with having one concise document detailing such items as: historic background, economic benefits of historic preservation, historic fabric of downtown, and good design practices. Currently, Chantel works with businesses/property owners in the corridor that express interest in façade improvements by providing color samples and/or design elements applicable to downtown and/or conceptual drawings from Georgia Trust design partners. The guidelines would assist the HPC with a concise document detailing the above noted, as well as, good design practices for the island. Vicki commented that the guidelines should not be so restrictive to the point of Tybee losing its character. Chantel confirmed the guidelines would take into account the character of the island and be "Tybee-fied" accordingly. Bill reported that the HPC has proposed a text amendment to review building permits submitted for building 50 years of age or older in order to ensure the existing historic fabric/ character of Tybee remains intact. Years ago,there was an attempt to establish local historic districts, but it was denied. This may be a necessary option in light of recent activity on Tybrisa. Economic Restructuring Chantel reminded Directors of the ribbon cutting ceremony at Tybrisa at the Beach April 22 at 5:30pm. Tybrisa at the Beach is a timeshare condo property. Their association has invested heavily in making improvements to their property which has a positive impact on the downtown area. Approved: 5/15/13 Page 1 of 3 Organization Chantel reviewed the Organization action plan item of having a presentation video for the Better Hometown Program. John and Peggy confirmed that the video project has been on the work plan for a couple of years. Chantel introduced Sean and Wen McNally with Island Photo and Video. She met with them a few weeks ago to discuss the video project outline. Sean expressed his willingness to do five videos because he understands the benefits of explaining the program visually and verbally while highlighting accomplishments of the program. The videos will consist of the following: a two to three minute overview of the program, a three- four minutes about the focus and accomplishments of the Design Committee, a three -four minutes about the focus and accomplishments of Economic Restructuring Committee, a three -four minutes about the focus and accomplishments of Organizational elements, and a three- four minutes about the focus and accomplishments of the Promotions Committee. These videos will be used to highlight why Tybee is a BHT and provide overall information about and highlight successes of the program. The committee vignettes will be used for people to better understand how and why the four points are used locally for economic development within the context of historic preservation. The videos will be posted on the BHT webpage, Channel 7, and distributed through BHT Social Media outlets. Monty expressed the need for City Council to be shown the videos. Bill agreed that now is the time. Sean expressed his enthusiasm to help "sell" the program to those that still do not understand or know about it. Directors reviewed the list of items for the videos. Chantel will email the list of items to Directors for comments. Sean explained to Directors that a project like this one would normally be costly, but upon talking with Chantel and because of their passion for Tybee,they are discounting the overall cost to $400. Any revisions/changes will need to be additional charges. Bill suggested capping the total at$500. John made a motion to do the Better Hometown Video Project as discussed and spend no more than $500. Katie seconded the motion. The motion passed unanimously, Chantel reported that the pre-season business meeting on February 27 was well attended. Main discussion topics were regarding trash containers, pressure washing and police presence. The Tybee Island Information Providers program begins Memorial Day weekend. Amy will forward the contact information of an individual from Savannah Law School that contacted her regarding volunteering at the Tybee Wine Festival. Chantel confirmed that the need for college aged and older adults was included in the Better Hometown article submitted for this month's Tybee Breeze. Directors reviewed September dates for Community Day in Memorial Park. Vicki made a motion to for BHT to host Tybee Community Day Sunday, September 29. John seconded the motion. The motion passed unanimously. All agreed that 1pm until 5pm will be the time of the event. Chantel reminded Directors of the Better Hometown Board of Directors Organizational Workshop/2013—14 Planning Session on April 17 from 5:30pm until 8:00pm. Peggy confirmed Doc's will provide refreshments. Directors were emailed the facilitator's (Peggy Jolley) bio information. Chantel asked that Directors confirm RSVPs they receive from stakeholders prior to April 15. Promotions Third Thursdays on Tybee is tomorrow with the Ogeechee River Rounders beginning at 5:30pm. She has received highlights from a few businesses which she has posted on facebook and will announce tomorrow. Monty will post the signs in the morning. Chantel confirmed Ted has been in contact with Wet Willies, but she has not received any more information. NEWS FROM DIRECTORS Directors discussed weekend sales the weekend of St. Patrick's Day. Sunday was better than other days. OTHER BUSINESS N/A ADJOURN The meeting adjourned at 7:16pm. Approved: 5/15/13 Page 3 of 3