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Home My Public Portal About20130523CityCouncilPacketV3 AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL May 23, 2013 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 Emergency City Council Meeting Minutes, May 3, 2013 2 City Council Minutes, May 9, 2013 VI. Consideration of Boards, Commissions and Committee Appointments 1 Tom Borkowski, Planning Commission VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Chief Sasser, Tybee Island Fire Department 2 Chief Bryson, Tybee Island Police Department 3 George Reese, Water/Sewer Department 4 Joe Wilson, Department of Public Works 5 Dianne Otto, Planning and Zoning Department 6 Woody Hemphill, River's End Campground 7 Angela Hudson, Finance Department 8 Cullen Chambers, Historic Preservation Presentation 9 Monty Parks, Better Hometown Program 10 Chantel Morton, City Information Signage Recommendations 11 Beach Task Force, Harvey Ferrelle and Mike Foran VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 Jack Rosenberg, Private Parking Lot, 203 14th Street, Tybee Island — Request for more operating days during the tourist season IX. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 Tybee Island Pirate Fest (October 11 — 13): Festival grounds @ 16th Street Lot; Pirate Encampment on beach @16th Street Crossover; Beach Derby from North Beach to 18th Street ; Parade from NB lot to Tybrisa Street X. Consideration of Bids, Contracts, Agreements and Expenditures 1 WastePro proposal for change in service levels and costs — switching from twice weekly garbage pickup to once weekly and/or side door garbage and recycling service. Staff recommends city council approval of a rate change depending on service level decision to reflect recent 1.6% rate contractual increase and a $1.94 charge per customer garbage cart to recover administrative solid waste fund costs and complementary senior recycling expense. 2 Additional Costs for WWII Memorial Restoration and Re-Conditioning of Bronze Plaque. Requires budget adjustment of $505 from 100-9000-61-1000 (Contingency) to 100-6110- 54-1200 3 Ally 3: Proposed improvement by DPW of road surface area, parking spaces in city rights of way and creation of a turnaround area. Estimated cost is $70,000. Parking Committee recommended plan 2-1. Budget Line Item: TBD in FY13 budget 4 Recommend Thomas & Hutton to engineering services of $45,000 for Jones Avenue Water Line Project Budget Line Item Number: TBD for FY 14 Budget 5 Engineering Consulting Independent Contractors Agreement, Downer Davis XI. Consideration of Approval of Consent Agenda XII. Public Hearings XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 16-2013, Historic Preservation 2 Second Reading, 17-2013, Footings 3 Second Reading, 18, Angled Parking 4 Second Reading, 19-2013, Kitchen XIV. Council, Officials and City Attorney Considerations & Comments 1 Jason Buelterman a) Use of SPLOST fund for beach bath house 2 Wanda Doyle a) Status of 142 Lewis b) Public Safety Building c) Review of Section 66-148 3 Tom Groover a) Purchase of a mat at 7th Street crossover 4 Jan Fox a) A city council committee to consider financial policy issues facing the City and make recommendation b) Audit 5 Bubba Hughes a) Southeast Corrections contract b) Supplement to the contract with Alton Brown, Salt Meadows XV. City Managers Report 1 Short Term Work Program 2 Action Item List XVI. Minutes of Boards and Committees 1 Infrastructure Committee Minutes, April 11, 2013 2 Better Hometown Board of Directors Minutes, February 20 and March 20, 2013 3 Historic Preservation Commission, March 18, 2013 XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND "Zs to make Tybee Island the premier beach community in which to live, work,and play." t THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." City Council Minutes 20130503 Consideration of Items for Consent Agenda Mayor Buelterman called the emergency city council meeting to order at 3:45PM on May 3, 2013. Those present were Tom Groover, Jan Fox, and Bill Garbett. Also attending were Diane Schleicher, City Manager and Janet LeViner, Clerk of Council. Mayor Buelterman explained he called this meeting due to unusual circumstances regarding weather conditions. Tom Groover made a motion to approve the one day Alcohol License Request, Special Event, Beer, Wine and Liquor, White Party, Surfside Restaurants Corp on Saturday, May 4, 2013; 6:00 — 11:00PM. Bill Garbett seconded. Vote was unanimous. Bill Garbett made a motion to authorize the selling of alcohol for a special event on public property. Event to be held at the Tybee Island YMCA. Tom Groover seconded. Vote was unanimous. Bill Garbett made a motion to adjourn. Tom Groover seconded. Vote was unanimous. Meeting adjourned at 3:55PM City Council Minutes 20130509 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on May 9, 2013. Those present were Mayor pro tern Wanda Doyle, Paul Wolff, Torn Groover, Jan Fox, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Dianne Otto, Manager, Planning and Zoning Department; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • City Council Minutes, April 25, 2013 • Acceptance of the loan from GEFA for $660,000 to $850,000 for automated reading system meters and expend $8,500 for closing fees. Discussion. Mr. Wolff clarified this item as Mr. Reese would like to purchase the system that mayor and council wanted to transition to at a later date. This system could cost up to an additional $100,000. He further explained that the City would not borrow the additional monies unless needed. • Reject Ante litem, 18th Place, Tracy Young owner Mayor Buelterman called the regular meeting to order at 7:05PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation: Rev. Hank Perry • Pledge of Allegiance Recognitions and Proclamations Mayor Buelterman asked Joey Burel, Carolyn Smith and Roxy Hogan to come forward. He presented them with a Certificate of Appreciation as they were recognized by the Coastal Georgia YMCA as the Volunteers of the Year for their work with the Rising TYde Food Pantry. Report of Staff, Boards, Standing Committees and/or Invited Guests Jim Kluttz, Friends of Tybee Theater, deferred to future meeting Jonathan Lynn, WFN Consulting, Solar Division, approached mayor and council to do a presentation regarding solar power. He also spoke on the advantages of putting solar panels on city buildings. Mayor and council agreed to have an assessment done to show the possible cost savings for the City. Paul Wolff made a motion to approve the consent agenda. Tom Groover seconded. Vote was unanimous. Public Hearings Special Review — Residential bed and breakfast — 21 Officers Row; PIN 4- 0002-20-014; Zone R-1; Sherry Stipp & Asynthia Sukal, petitioner. Wanda Doyle recused herself. Ms. Otto approached mayor and council explaining this is a special review for a bed and breakfast, heard by the Planning Commission on April 16th The vote was 4-0 to approve. The proposal is for five rental units, one unit to be owner occupied and eight parking spaces. There is an existing buffer on the property which extends the full length of the home but does not extend the full length of the front yard. Mr. Wolff asked Ms. Otto if the owners are doing away with the parking at the top of the property and re-landscaping. Ms. Otto confirmed. Cliff Bentsen and Annice Estes, 117 Cedarwood, approached mayor and council to speak in favor of this request. Mr. Garbett asked Ms. Otto if this would be owner occupied. Ms. Otto stated that the owner will not be living on the property but the petitioner's sister will. Mr. Branch stated that after review the Code, it is his interpretation that the owner shall reside on the property. He further explained that the owner of the property is different from the owner of the business and the owner of the business will be residing on the property. Paul Wolff made a motion to approve. Tom Groover seconded. Vote was unanimous, 5-0. Variance — front setback for construction of a single-family dwelling — Lot A, S. Campbell Ave; PIN 4-0019-02-007A; Zone R-2; Jason Craft and Mary Pulk, petitioners. Ms. Otto approached mayor and council to explain this variance request. Zoning for this property is R-2 and the proposal is for an 8' front setback rather than the required 20' front as shown on the survey. She explained the City rights of way are rather expansive in that area varying from 30' to 35' from the edge of the pavement to the property line. The home would be 8' from that line if approved. Ms. Otto then explained the setbacks of the property and the footprint of the home and without the requested variance the lot would be long and skinny. A State Marsh Buffer Encroachment Variance would be needed if the owner were to place the home further to the rear of the property. It is also the intent of the owner not to remove any trees unless necessary. The Planning Commission heard this request and the vote was unanimous to approve. Barry Brown made a motion to approve. Wanda Doyle seconded. Vote was unanimous. Variance — Remove walls, paving, steps/build walls — 2 Eighteenth Place; PIN 4-0009-06-038; Zone R-2; Wistar Lewis, petitioner. Ms. Otto approached mayor and council explaining that Mr. Lewis has been before mayor and council previously for this location. In order to meet the Department of Natural Resources requirements, a permit requires there are additional concrete areas that would need to be removed and returned to a natural vegetative state. The Planning Commission voted unanimously to approve this request. Mr. Wolff asked if after the demolition, the only walls that will be rebuilt are concurrent with existing. Further, the petitioner is not adding walls just putting back in the previous location. Ms. Otto stated no, as the petitioner will be adding walls due to the openings as shown on the drawing in their packets. She further explained that this work is within the City of Tybee's 10' off the toe of the dune as the property line is the seawall where as many other ocean front lots own a portion of the dune field. Wanda Doyle made a motion to approve. Barry Brown seconded. Vote was unanimous. Site Plan Approval — new construction at existing special events facility — 1114 Hwy 80; PIN 4-0026-11-012A, -011, -010; Zone C-2; Stacye Jarrell, petitioner. Ms. Otto approached mayor and council stating this request is in the C-2 zone and it is to add an add-on to the existing structure. There is a vacant lot that is at the end of the driveway which is the proposed location for the add-on. The petitioner will also be using the steeple from the chapel and due to the installation will not require a height variance. The property owner is in the process of purchasing the third lot as shown on the drawing in their packet. The parking plan is large and challenging to understand as all parking is proposed to be valet. Ms. Otto continued to explain that parking in the buffer has been approved by the state and those would be spaces of last resort. She stated that as proposed, the parking plan does meet the number of spaces required based on the proposed use. Mr. Wolff asked Ms. Otto if the petitioner has the required parking spaces on the plan. Ms. Otto replied they have 100 parking spaces, 96 regular, 4 handicaps and the required number of spaces is 97. Mayor Buelterman asked Ms. Otto why the add-on was not raised as the chapel was. Ms. Otto also explained the original building did not have to be raised but it was the desire of the petitioner to have it raised. Bill Garbett made a motion to approve. Wanda Doyle seconded. Vote was unanimous. Site Plan Approval — storage containers at existing commercial business — 211 Butler Ave.; PIN 4-0004-08-004; Zone C-1; William Navon, petitioner. Ms. Otto approached mayor and council stating the request is for two (2) side by side storage containers at the existing commercial business as depicted on the diagram in their packet. The petitioner has included a privacy fence around these containers and the parking spaces affected by these containers will not alter the parking spaces required. She stated the Planning Commission denied this request. Ms. Doyle asked Ms. Otto to explain the Planning Commission reasoning to deny this request. Ms. Otto stated that as proposed there is no additional buffering being offered in this request. What is currently on the property is buffering that was installed when the commercial business was built. She explained the current buffering, as depicted with the photographs in their packets, meets the City's requirements. Ms. Otto stated that at the Planning Commission meeting an adjacent property owner on Lovell Avenue was present and suggested the containers be relocated to another section of the Greenspace. In this way she would not be able to see them. Ms. Otto also received an email in opposition of this request. Ms. Doyle asked for clarification as to the relocation of the containers to another property. Ms. Otto responded that with the previous approval, it was stipulated that the petitioner could only have two (2) containers on the property behind the warehouse on McKenzie Street. This property is not owned by the petitioner and the property owner would have to approve the additional storage units on that property. Mayor Buelterman asked if a public hearing would be required to put the additional storage units at McKenzie. Ms. Otto confirmed. Mr. Navon approached mayor and council stating that he is willing to install an 8' privacy fence much like the ones on his other properties. Ms. Doyle read from the Staff Report that is included in the packet regarding Section 4-050(E), Land Development Code: "the purpose and intent of commercial districts is to provide central locations for city businesses and services to meet the market needs of Tybee Island residents and visitors". She further stated that the purpose of having storage is to meet the needs of the residents and visitors. Mr. Garbett stated he has a problem with considering a cargo box as an assessor structure even through his request was previously approved by mayor and council. Ms. Otto replied that these storage containers will be anchored and meet drainage requirements. Ms. Fox asked Mr. Navon if he has considered replacing the grasses with trees. Mr. Navon stated there are young live oaks on the property which will aid with the buffer. He is also in agreement to plant one or two live oaks in the grassy area. Mr. Groover asked Ms. Otto how big a structure has to be before it is considered a building. Ms. Otto responded these containers are considered an accessory use to the primary structure but could be considered storage buildings. After a short discussion regarding the storage units, Mr. Navon stated he is within his limitations of what he is requesting. Mr. Groover still has concerns regarding the number of containers on the Island as well as the number in the future. Mr. Garbett asked Mr. Navon if he has considered building something other than the containers. Mr. Navon replied that with a fence around these units you will not be able to see the containers. Mr. Garbett does not agree. Mr. Navon continued by stating that with the fence and the proposed live oaks the containers will not be visible. Mr. Brown is not in agreement with the placement of the containers as he has received several telephone calls in opposition. His preference would be for Mr. Navon to build some sort of structure which would be used as a warehouse. Tom Groover made a motion to deny. Paul Wolff seconded. Discussion: Ms. Doyle asked Mr. Groover why his motion is to deny as the petitioner has a piece of commercial property that they are paying taxes on and they should be allowed to have these containers. She further asked if this was personal or are mayor and council looking at the guidelines and rules. Mr. Groover called for a vote. Voting in favor were Paul Wolff, Tom Groover, Jan Fox, Barry Brown and Bill Garbett. Voting against was Wanda Doyle. Motion to deny passed 5-1. Variance — accessory structure at existing single-family residence — 61 Solomon Ave.; PIN 4-0020-04-003; Zone R-1; Michael Lucas, petitioner. Ms. Otto approached mayor and council stating that this request was before them previously and the vote was to continue until measurements could be provided. Mayor Buelterman asked Ms. Otto the determination of the Planning Commission. Ms. Otto stated the vote was unanimous to deny. She further explained that Mr. Lucas came to the office to clarify the measurements of the proposed accessory structure. He indicated it would be 5' from the rear property line to the post that will hold the roof and 3' from the side fence that will hold up the roof as well. Mr. Garbett clarified that nothing has changed from the previous application as the petitioner has not met the setback requirements. Ms. Otto confirmed and clarified if this was an at-grade deck patio there is no setback requirements but once a roof is built, it is considered an accessory structure. Mr. Groover asked what the setback is for the roof off the property line. Ms. Otto stated that off the side property line according to the drawing provided by Mr. Lucas, it is 3' from the post to the fence. She further explained that Mr. Lucas could have up to a 2' roof overhang that is allowed. Mr. Groover then asked Ms. Otto: according to the ordinance, what would the distant be of the roof from the adjacent property. Ms. Otto stated the roof will need to be 5' from either property line. Mr. Wolff asked Ms. Otto if this deck was put into a different category in terms of footing due to the addition of a roof. Ms. Otto stated that staff has not done an inspection as a permit has not been issued due to the requirement of a variance. Mr. Wolff asked if this request were to be approved, would the petitioner need to set the posts in footings and strap them according to Code. Ms. Otto confirmed. Mr. Lucas approached mayor and council and stated that he is not asking for anything more than the adjacent property owner has done as he has a roof two (2) feet off the property line. Mr. Garbett asked Mr. Lucas if there is a hardship involved that would prohibit him from building this according to the Code. Mr. Lucas stated the hardship would be the money he has already invested in the materials. A discussion was held regarding the setback requirements and the potential roof overhand. Mayor Buelterman asked Ms. Otto if there were a limit as to the length of the overhang. Ms. Otto stated no. Mr. Barry offered solutions to the questions as hand. He suggested that Mr. Lucas leave the vertical posts as shown on the drawing and the roof set in 5' and there would be a 2' overhang and the posts could be used for lattice. Ms. Otto responded that if mayor and council approve the variance, it might be difficult, if in the future, if Mr. Lucas erected a wall between the posts as it would be a violation of the Code. Mayor Buelterman stated that it is his understanding that Mr. Lucas is getting a 2' variance on one side, if approved by mayor and council. Ms. Otto confirmed. Mr. Wolff asked Ms. Otto if staff has confirmed the measurements as shown on the drawing. Ms. Otto stated no. Bill Garbett made a motion to deny. Paul Wolff seconded. Voting in favor were Paul Wolff, Jan Fox, Wanda Doyle and Bill Garbett. Voting against were Tom Groover and Barry Brown. Motion to deny passed 4-2. Text Amendments • Article 9, Section 9-050, Technical Codes Adopted. Ms. Otto approached mayor and council stating the policy of the City has been a requirement for footings that are 36"x36"x36" with 20" of concrete to include reinforcing steel. The source of the standard was developed from a memorandum from Chatham County in 2007. Staff is requesting this be put in ordinance form rather than policy. Staff has been working with the Department of Community Affairs to communicate to them any variations from the International Codes such as Tybee Island's requirement for only copper wiring and single family homes to have two mean of egresses. What is before mayor and council is an ordinance that would require more substantial footing than required by the Code. The Standards that are used are an adaptation from the SST99 which is specific to hurricane construction. She further explained that the tables only include 90, 100 and 110 mph wind zones but does not include 130 mph wind zone that Tybee Island is nor does it include the 120 mph wind zone that the balance of Chatham County is considered. By adopting this ordinance it formalizes what staff has been doing. Ms. Otto stated that Tybee Island's soil is sandy and loose and difficult without going deeper to get compacted soil that is needed for a footing. She explained that Chatham County is using a 24"x24"x24" in their 120 mph wind zone with 24" of concrete. Mr. Wolff is supportive of this ordinance and stated that in Buford County their Code states the footings are 4'x4'x1' deep with solid reinforced concrete but they are required to have 1' square concrete beams reinforced connecting those footings. In this way the footings do not collapse only move a bit with surges. Mayor Buelterman asked Mr. Brown his interpretation regarding the proposed ordinance. He concurred and indicated that South Carolina's rules on FEMA are more restrictive than Georgia. Paul Wolff made a motion to approve. Tom Groover seconded. Vote was unanimous. • Article 3, Section 3-080, Off-street Parking Requirements. Ms. Otto approached mayor and council stating the Planning Commission approved the proposed ordinance unanimously. She further explained that the table as shown in the proposed ordinance which describes the various angles for parking spaces would be added to Section 3-080(E). The intent of this ordinance is make people aware, when drawing parking plans, a angled parking space requires a wider curb than 9' as the 9' is measured at the angle but when you go to the curb it is measured on the straight line. Ms. Otto thanked Mr. Garbett for bringing the diagram to the Planning Commission as it will be a helpful tool in the ordinance to guide those that are designing parking lots. Paul Wolff made a motion to approve. Tom Groover seconded. Vote was unanimous. • Article 2, Definitions. Ms. Otto approached mayor and council stating staff is struggling with the definition of a kitchen primarily related to the water/sewer schedule. She further explained that there are different rates for those who have kitchens and those who do not. Planning Commission considered this at their April meeting and voted 4-0 for a blend of the three options that are in the packet. Ms. Otto then explained the three options. Option one and two were taken from the Planner's Dictionary which is published by the American Planning Association. Option three came from the Savannah/Chatham Unified Code which has not been adopted. It was the recommendation of the Planning Commission to blend option three with language that was taken from option one. Mayor Buelterman asked Ms. Otto if there is a microwave, it is considered a kitchen. Ms. Otto confirmed. Mr. Wolff would recommend the wording of the Planning Commission by striking the word microwave as range top and/or oven would constitute a kitchen. Mr. Groover then asked if the area is lacking the utility connection suitable for servicing a range or oven does that constitute a kitchen. Ms. Otto replied if there is a microwave, sink, and refrigerator, yes. Mayor Buelterman recommended the word microwave be taken out and change the last sentence to state "if any of the above are present, this area shall be considered a kitchen". Mr. Branch stated that his interruption of the proposed ordinance is the last "or utility connections" modifies everything to where it means a kitchen means any area used for preparation of food which contains (1) sink; (2) refrigerator; (3) stove or range top; and (4) oven or microwave or utility connection. He further recommended the last "or" in the sentence needs to be an "and". Mr. Wolff recommended the language should read: "Kitchen means an area used for preparation of food, which contains a sink, refrigerator, stove or range top, oven, or utility connections suitable for servicing a range or oven and if all the above components are present, the area shall be considered a kitchen". Tom Reichfort approached mayor and council and suggested the requirement should be numbered in that way it would be clearer. Mr. Branch agreed. He further recommended mayor and council not amend the Code to add "kitchen". He clarified that "kitchen" is in the Code but not as a definition. Mayor Buelterman asked staff to review Mr. Branch's assertion and bring back to mayor and council as a future council meeting. Paul Wolff made a motion to continue until the city council meeting on May 23, 2013. Bill Garbett seconded. Vote was unanimous. Short Term Work Program. Ms. Otto approached mayor and council stating this is a Resolution that will need to be adopted to show changes in the Short Term Work Program. Those changes which have been incorporated are the addition of the construction of the Public Safety Building and funding shift regarding SPLOST monies. Paul Wolff made a motion to approve. Jan Fox seconded. Vote was unanimous. Council, Officials and City Attorney Considerations and Comments WastePro. Mr. Brown would like the residents to be reminded that there are no additional charges for the extra pickup day. Mayor Buelterman asked Ms. Schleicher to explain the cost of living increase. Ms. Schleicher responded it would start immediately and is part of the contract. The increase will reflect on the upcoming bill to the City and she will bring recommendations from staff at the May 23, 2013 city council meeting on how to bill the residents. She further explained that mayor and council will need to determine the services that WastePro will provide to the City, i.e., one a week pickup, twice a week pickup and side door pickup. Mayor Buelterman confirmed the City will be billed per the contract 1.7% and determine how to pass along to the consumer. Ms. Schleicher stated that it is actually 1.6% and before the monthly charge for garbage collection was $12.03 and it has increased to $12.22. The recycling has increased from $3.02 to $3.07. She would recommend making all changes to the contract at one time. Ms. Schleicher will bring a chart to mayor and council with all available options. Mr. Brown asked Ms. Schleicher if side door pickup was rejected by the residents with the recent survey. Ms. Schleicher confirmed and explained that the survey is available online as well as hard copy for those who do not have computer access. Mr. Brown stated for those who would like side door pickup, they can contact WastePro directly and set this up. Ms. Schleicher agreed and explained side door pick up is $15.00 monthly for both garbage and recycling. Public Safety Building. Ms. Doyle explained that there are a few items that need to be addressed prior to moving forward with the design phase. The sally port was an addendum item and after discussion with the Public Safety Committee it is their recommendation it should be part of the first phase due to the design. It will not be enclosed but rather fenced in with a gate. Mr. Poticny, Greenline Architecture, approached mayor and council to address any questions they might have. Mr. Brown asked Mr. Poticny if the sally port would be a breezeway with a gate around it. He confirmed as it is basically an enclosed carport. Ms. Doyle stated the next item was the fire bay as this is also an addendum item. She explained that if the use would be just for a fire truck and recommends it not be an addendum item. Mr. Poticny explained that he spoke to Chief Sasser and he recommended the area not be used as a fire bay. Mayor Buelterman stated it was his understanding that the fire bay not be included in the plan. Ms. Doyle explained that the fire bay was included in the RFP as an addendum and there are questions if it needs to be included in the design. A discussion ensued regarding the costs of the fire bay which would include water, sewer, heating and air conditioning, sleeping quarters and office space. Mayor Buelterman stated that the current location of the fire station is convenient and centralized and does not feel having the fire bay included at the new public safety would be money well spent. Mr. Brown expressed his concerns as to future use of the fire bay if the current fire station were destroyed. Mr. Poticny explained that the best thing for the building is to have a free standing garage which would make ingress and egress for vehicles easier and if mayor and council would like to have this area as an add alternate item, it makes it a clean cut as opposed to building it as part of the main building. He would further recommend the space be used for a truck bay or for storage. Ms. Doyle explained that this is an addendum item as part of the design, even if it were built the way it was originally designed, it is either built or may be added to the design at a later date. Ms. Fox stated it would be her preference to put the money allocated for the fire bay into the current fire station. Mayor Buelterman concurred. Mr. Brown asked Mr. Poticny if the fire bay was included in the original scope of work. He confirmed. Mr. Brown then asked if the fire bay was not done, how that would reflect in the cost per square foot of the building. Mr. Poticny stated that he would use that effort in some other part of the building such as the court room. Mr. Groover asked if the footprint of the fire bay could remain on the original design so in the future other council members would know what was supposed to be in that space. Mr. Poticny stated yes and it is their desire to leave this evening with a clear cut understanding of what mayor and council would like so they begin the design phase. Mr. Branch recommended that mayor and council take a vote to give the architect direction on the written program i.e., which components to the building there will be, administrative, court house, etc. Mayor Buelterman agreed. Ms. Doyle stated there is another item that she would like clarification on and that would be having one floor as opposed to two. She further stated that Chief Bryson feels the one floor is sufficient and there could be expansion in the attic area if needed. Mayor Buelterman agrees and feels the costs should be kept down. Mr. Poticny explained that space can be captured within the attic space. Mr. Brown would like the subflooring installed in the attic area and the design could include louvered shutters which would cover the rough opening for windows. Ms. Doyle agrees with Mr. Brown and would like to move forward with that suggestion. She then moved on to address the shooting aisle. Mr. Roberts approached mayor and council stating that he had a discussion with Chief Bryson to his needs regarding a shooting aisle. This would increase the cost of the building as well even though it is a small square foot area. Mr. Groover asked if office space could be included for TEMA and administrative offices for the fire department. He discussed how the current facilities are not cost effective for heating and cooling and he feels they would be better served if their offices were moved to the new facility. Mr. Roberts stated they are working on positions that currently exist and additional space is in the design for additional personnel but have not left offices to be used for miscellaneous functions. If this was added, it would create additional square footage. Ms. Doyle feels this could be done at a later time. Mayor Buelterman stated that there are four issues at hand: (1) sally port; (2) fire bay; (3) one floor as opposed to two floors and (4) shooting aisle. Wanda Doyle made a motion to approve the programming submittal from Greenline to include the sally port not as an addendum (not as a bid alternate); to include a footprint for the fire bay; second floor/attic for expansion and growth; and shooting aisle to delay until further information is received. Barry Brown seconded. Vote was unanimous. Tommy Branch stated he wanted to point out for the record this evening that Billy Navon's site plan was denied because the property abutted residential and the site plan did not meet the basic requirements of 3-160(C)(1), so that the City's action was taken under special review on recommendation of the planning commission. Paul Wolff made a motion to adjourn to Executive Session to discuss litigation and personnel. Tom Groover seconded. Vote was unanimous Paul Wolff made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous. Tom Groover made a motion to adjourn. Bill Garbett seconded. Vote was unanimous. Meeting adjourned at 9:05PM. Highly Effective Manager with Proven Track Record of quickly and consistently improving the effectiveness of the organizations that I have had the privilege of leading or been a member of. SKILLS ➢ Outstanding ➢ Maximize goal attainment ➢ Team Player organizational skills through solid ➢ Record of Improved ➢ Able to Control Expenses fundamentals and Performance ➢ High sense of urgency consistent execution. ➢ Positive leader ➢ Integrity ➢ Streamline processes ➢ Team builder ➢ High employee/co- ➢ Able to accurately analyze ➢ Effective negotiator worker and customer and solve problems, satisfaction. ➢ Contribute to Team Effort PROFESSIONAL ACHIEVEMENTS In over twenty years as a General Manager, I have been responsible for the efficient operation of automobile dealerships to include: hiring and training of personnel, budgeting, controlling expenses, managing teams of managers, meeting sales goals, and most importantly, achieving strong profits for the company. In addition, I was responsible for negotiating with vendors for goods and services that were necessary for the efficient operation of our organization. This was important to insure that we got the most value for the dollar spent and that we got the right goods and services at the right time and at the right price. As the General Manager I was also responsible for negotiating with the suppliers on new vehicle stocking requirements, ordering and managing multi-million dollar vehicle inventories to support sales of up to 280 new and used vehicles per month at peak selling conditions. In addition I managed the process of acquiring used vehicles on the open market insuring that the inventory matched sales demand. This is especially critical when used vehicles are depreciating daily and market conditions can change rapidly through changes in fuel costs and customer demand. I also managed the acquisition of parts and accessories,their storage and security. Situation # 1: Responsible for the operation of the entire business of as many as 150 employees. The business was losing money YTD and had lost money for the previous full year. In my first month the dealership earned a $46,000 net profit and a $92,000 net profit the second month. Erased the YTD loss—the dealership ended the year with $546,000 net profit. During my first three full years the dealership had the highest combined consecutive three years dealership profit in the previous ten years of the company. Was responsible for the operation of the entire organization with peak volumes of 250+ new & used retail, 50+ medium trucks and as many as 100 fleet. The turnaround was achieved through positive leadership, building a team mentality, streamlining processes, controlling new and used vehicle inventory, reducing unnecessary expenses, and getting people to perform at their highest levels. All of this was accomplished with high employee & high customer satisfaction. (J.C. Lewis Ford—Savannah) Situation # 2: As General Manager was responsible for the operation of the entire business operation to include sales, service, Human Resources, and Customer Satisfaction. Personally responsible for increased dealership profit by 83% in first year alone. Increased year to date service gross by 106%. Took customer satisfaction standing from 38th out of 57 dealerships in our group in my first year to 6th in my second year, and 4th in my third year. Accomplished the turnarounds while having total responsibility for operating the business, and training the dealer's son to take over the organization. (Joe Sartain Ford, Decatur AL) Situation #3: Was initially retained by a metro automotive group in a consulting capacity to fix an ailing dealership. Due to success of the initial assignment, was offered full time job as general manager of major domestic. In my nine months as general manager, profit was $683k versus $280k for entire calendar year prior to my arrival. Dealership was on track for total YTD profit in excess of $1 million. Increased retail volume from 220 new & used retail to an average of over 280 per month-330 plus in best month. Was number one retail metro volume every month except one (started 5th out of 6). (Serra Automotive Group, Birmingham, AL) Situation # 4: During my fifteen months as General Manager responsible for the entire sales operation, the dealership made a net profit of One Million Dollars. In the fourteen months prior to my arrival the dealership's total net profit for those months combined was under $100,000 total. Was responsible for the entire sales operation to include: planning, marketing, logistics, and overall leadership. (Adamson Ford, Birmingham, AL) • General Manager, Golden Isles Nissan, Brunswick, GA 2009-2010 (Officially retired May 1, 2010) • General Manager, J.C. Lewis Motor Company, Savannah, GA. 2001-2008 • Management Consultant, Tom Borkowski, Inc., Birmingham, AL. /Savannah, GA 1998-2001 /2008-2009 (Originally Incorporated July, 1992) • General Manager, Joe Sartain Ford, Decatur, Al. 1994-1998 • General Manager, Serra Chevrolet, Birmingham, AL. 1992-1993 • General Manager, Sales Operations of Adamson Ford, Birmingham,AL. 1991-1992 EDUCATION Graduated from United States Military Academy,West Point, New York MILITARY EXPERIENCE/ADDITIONAL QUALIFICATIONS Situation#1 From March 1967 thru November 1967 I was responsible for setting up and managing the petroleum distribution network in The Netherlands and Belgium that was caused by the U.S.Army Petroleum Distribution Command's(USAPDC)relocation from France. The Benelux network of commercially-owned storage facilities and refineries replaced five tank farms and the entire U.S. pipeline system that stretched from St. Nazaire in western France to Saarbrucken, Germany. With the assistance of two technical experts(one Dutch national and one British national), I managed the off- loading of international petroleum tankers into commercial storage facilities such as Pakhuismeesteren and the Royal Dutch Shell refinery in Rotterdam;Amatex in Amsterdam; and facilities in Antwerp, Liege, Ostend,and Brussells in Belgium. The offloading included testing of the fuels,verification of quality and quantities for payment to fuel suppliers, and management of the fuel storage through periodic testing and regular inventories of fuels while in each facility. I was then responsible for coordinating shipment of the fuels via Rhine River barge, rail, and the NATO pipeline system for all the U.S. Forces in Germany. I was on call 24 hours per day, 7 days per week for the entire posting. I often worked 36-72 hours at a time(with catnaps)due to scheduled shipping arrivals at different port locations. This was carried off successfully without a formal job description (it was caused"overnight"as a result of U.S. forces being kicked out of France by DeGaulle)and without direct supervision—without a hitch. Due to my record of achievement, USAPDC transferred me back to Germany to take over as the company commander of an Engineer Company that had failed two AGI inspections(I relieved the Company Commander,a CPT—I was a 1st Lt.—we passed the inspection on my first try 45 days later). Situation#2 From October 1968 to March 1969 I was the Company Commander of the 528th Petroleum Company headquartered in Vung Tau, South Vietnam. My unit was responsible for supplying fuels to U.S. and allied units in the southern third of the country from Saigon throughout the entire Mekong Delta. The fuels were delivered to our tank farm by ocean-going vessel. From there the fuels were delivered to our Delta locations in Vinh Long, My Tho and Soc Trang by tanker truck and ocean-going barge for further delivery to or pick-up by individual users. My command was responsible for storage and testing of the fuels to insure they met specifications and then to schedule and affect timely delivery to sustain the mission. Situation # 3 From May 1968 through September 1968 I was responsible for contracting for diverse supplies for the U.S. and South Vietnamese armies. supplies consisted of items such as combat bandages, sampans to be used by ARVN indigenous forces for special ops in the rivers and tributaries of the Mekong Delta, and manufactured goods such as "bullet-catchers" for mini-guns on combat helicopters. (The bullet-catchers were necessitated because the mini-guns had no safety settings and maintenance of the guns often resulted in serious injuries to U.S. personnel.)This was accomplished by solicitations throughout the country from Saigon south throughout the Mekong delta. With the assistance of a Vietnamese interpreter I would travel the country to locate local manufacturers, negotiate terms,verify delivery of various goods, and affect payment in cash. I had received my training through the contracting officer's school in Fort Lee,VA. Situation#4 While I was commander of the 528th Petroleum Company in Vietnam, our tank farm was periodically attacked by Vietcong rockets. On one particular occasion one of our tanks containing over a hundred thousand gallons of Jet Fuel received a direct hit. During that attack the complete tank farm was at risk of being destroyed. To avert disaster and under the threat of both continuing rocket fire and possible explosion of the burning tank causing complete loss of the facility, I personally surveyed the condition of the burning tank and consulted with my NCO's. We decided to pump the tank out to a ship moored at our docks. This was accomplished successfully without loss of the facility, without injury to personnel, and without loss of fuel. In addition we were able to continue to support our mission within 48 hours of the initial attack. For this I received the Bronze Star Medal for Valor. The citation is a part of my military record. ORGANIZATIONS Board Member Better Business Bureau of Savannah-6 years Executive Committee Better Business Bureau of Savannah-4 Years Volunteer Worker—Bachus Children's Hospital, Savannah-5 Years West Point Association of Graduates-45 Years Thomas F. Borkowski Post Office Box 30126 Savannah, GA 31410 t.f.borkowski gmaiI.com (912) 398-1387 Tybee Island Fire Deptartment Quarterly Report Jan thru Mar 2013 dEE .5 �9 pEO� cs e /"?.6" xote4 . Fire Deptartment A 4:1---°777 1? ion Currently the Tybee Island Fire Department has 26 Volunteer Firefighters and 1 Full Time Firefighter. We have 1 Part Time Firefighter who is also a Master Firefighter with the City of Savannah . Additionally, we have 4 First Responders for Squad 6 who are not firefighters. 3rd Quarter Statistics : False Alarms: 23 �� Fire Calls(Brush, Vehicle, Residential) 6 0� ; Boat/ Water Rescue 1 Haz. Mat (Gas Leaks) 1 �_1��c��_ Squad 6 Medical Calls 7 /� �C ' Mutual Aid 0 Community Service 5 9 Total Calls 43 Training Hours 36 Emergency Management: Attended the January Public Safety Committee meeting and recorded the minutes. Attended the CEMA Multi -Agency Coordination Systems Meeting. Met with John McIntyre,field representative with Local Government Risk Management and Janice Elliott to review the Workers Comp claims for 2010, 2011 and 2012. He visited the Fire Department, Police Department, DPW Shop, Memorial and Jaycee Parks. Attended the February Green team Meeting. Have begun the process of refurbishing the Old Life Guard Trailer into a Mobile Command Unit. Met with the Mayor, City Manager and Chief Sasser to review the after action report of our Hurricane Recovery Exercise entitled "Operation Coordinated Recovery." Attended the February 26 Department Head Meeting to review the after action report of our Hurricane Recovery Exercise entitled "Operation Coordinated Recovery". Attended the February Public Safety Committee Meeting and recorded the minutes. Attended the March 5th Sea level Rise Adaption/ Planning meeting. Completed the Incident Command System Forms Course MGT - 347 delivered by Texas A& M Engineering Extension Service. Attended the Kick off Meeting for the design of the New Public Safety meeting and recorded the minutes. Attended the March 26 Green Team meeting. Attended the March Public Safety Committee Meeting and recorded the minutes. ,i,_,, E ME riGLINCY MANAGEMENT Ocean Rescue : Drownings 0 Rescues 0 Medicals 11 Lost Persons 0 Fights 0 Public Service 4 .csYBE. 0 1/416 it ISLAND GEORGIA City of Tybee Island Police Department Quarterly Report 1EE ISLAI0 O L c� Presented by: Chief of Police Robert J. Bryson .c.(BEE ISLAND Statistical Data - January 00LIGt. Calls for Service: 926 Arrests: 27 Traffic Citations: 154 N yam ' Traffic Counter: -• 108,379 East bound - _ 125,234 West Vehicular Accidents: Reports: 4 Departmental: 0 Special Events: Polar Plunge Critz Run A 11. visEE ISL,gNq e _ Statistical Data - February poLIC,. Calls for Service: 567 ._ Arrests: - �a 48 "" * . y. a \irI = . Traffic Citations: 213 � 4 • Traffic Counter: 1 04,581 East HWY 80 ,.. 120,033 West HWY 80 , 11411,111 Vehicular Accidents: — _— Reports: 6 Departmental: 0 Special Events: Retrieved from Google.pics Mardi Gras „BEE ISLAND Statistical Data - March poLIC- Calls for Service: 977 : i Arrests: 4iiii , - ' 1 116 _ __ Traffic Citations: 248 , - 1 , r .k . k F. ,r w. r F r' d 'r ^ {sky 4, Traffic Counter: 205,417 East HWY 80 i " ` f •202,954 West Hwy 80 _ * ' 14141 I k -. 4 4' * Vehicular Accidents: ' — — _,91 . Reports: 16 , , Departmental: 1 Special Events: St Patricks Day Retrieved from Google.pics 11BEE ISLAND ii i a Neighborhood Watch „L... _, ___ Y , l _ .. . Air 111.11.-0 pmik f + 1 �f 'III M + , - - — le, i _ 40 .411111171 - -.- ' ■ te 1 I ..� # . t om t i -:011511 Retrieved from Google.pics immitihi\IL - . ° I a it r -'eillifr • it y fib I, ■i 1 1 ''',.; ' :Ii1111 lir III ,4:7 _ x , _ 0 a i �Jpt - . � wuiy�JkM. _ 'iiii y AE. #. imel II" Hopefully this is the last of the Coyotes ......„..._ -..,„,..._, __ ____ _____ _ __ , .c.(BEE ISLAND I In Clos ing aLIc1 Thank you for your time and attention . It is our pleasure to serve the residents , businesses and visitors of Tybee Island . 4 ' `' . . ,l F . itp04.4°''. ._ . , .. w DPW .‘_ , Quarterly ._ , ,... ____,, ,.. - Report,1, ,, miiik, - , ". 14 3rd Quarter FY 2013 Ng li Projects Transplanting 27 Palm Trees from Battery Row to Butler Ave: Cost/Savings $12,800 o Middle North Beach Crossover and Gazebo: Cost $39,915.24 8th Street Crossover: Cost $31 ,299.04 idgmfer/.. 1 - ,f,,e - - -k "1 ....:1--: ;, if ilk / ili: i ok---, 6.,,,wrire , ,.... ,„,\ : , k , iviscNs, ii_ ve19 X013 Maintenance 3 Facilities, Restrooms, & Parks: Cost $59,315.30 Landscaping: Cost $50,009. 16 Street Trash: Cost $20,270.00 a Beach Trash & Recycling: Cost $6,537.50 o Signage: Cost $454.50 o Beach Swings, Mobi-Mats, & Crossovers: Cost $2,500.00 Drainage: Cost $1 ,200.00 Sidewalk Maintenance: Cost $6,434.90 Maintenance ir... _ , 40 iir 4 -c--.' ' , I til , (I :r. * 0 .4, ',... it '' t■ r ..• . . t. :I..; 4*- t • $ Its 1 • _ _ mbe 1' Z' .*49 •, 4 „1/A. il,' (0..- 04/09/20 +1 /4013 I I ■. - 111111111AV 1 0P4.II"'.- ' • - - _ , . .■,. • ; 'i' 1 t ir"*111."1 ... :0, if _.... . i _ - -7- Bldg . Maint . Maintenance Building o Paint & Door at PD: Cost $757.06 MSC Roof over trash can area : Cost $3,885. 96 o Baseball Dugout: $ 1 ,200.00 )011011ktV ., - 1 i ,, - _... PP- - , , . 1 I 1 I' 04i 1 Di 2013 Events Holidays , Festivals , & Events Christmas/Holiday Lighting & Decor Removal: Cost $4, 112.50 o Mardi Gras: Cost $ 1 ,055. 92 o Irish Heritage: Cost $ 1 ,407. 65 fiAmy „4,vvi:s5 le&I‘fr_Q1a) e,te< /Ilk '2fill r " 0 44' " Agelsij DAY • . 4 ! ' Gr- � -01r U Work Orders Total Work Orders • • eques s for Work: 84 YMCA: 10 o Campground: 2 o Police Dept.: 4 M.S.C.. 7 o Fire Dept.: 7 o Lifeguards: 1 o DPW: 10 o Facilities, Parks, & Restrooms: 8 o City Hall & Residents: 10 o TEMA: 5 o Water Dept.: 0 o Parking Services: 20 F1E t Total Fleet Work Orders . 142 o Campground: 3, Cost for Parts: $0 Police Dept.: 41 , Cost for Parts: $4,154.79 o Fire Dept.: 26, Cost for Parts: $1 ,805.80 o DPW: 54, Cost for Parts: $14,368.50 Water Dept.: 15, Cost for Parts: $1 ,328. 13 o Parking: 3, Cost for Parts: $0 itzt, Total cost for parts: $21 ,657.22 1._ , ,,.....„..__ , 1,, \ow tio,,,i,-,v711,,x-iilfox _A ___:....m.______, II a--7-N, ____. , j/ "'t ( // ' u —c 4w04.- t • ?) O t FcewE z�nom ` 3: rets Purchasing „40, Major Purchases uh, JL Morris for 8th Street Crossover Garapa Decking: $18,299.04 JL Morris for North Beach Middle Crossover Garapa Decking: $10,200.96 Total Purchases 226 Purchase orders have been made this quarter, amounting to $93,894.36 Training Completed training c asses and attendees oTree Care Seminar - Cody, Shane, Brent o Landscape Training - Shane, Chase, Cody Master Gardener - Mike S., Joel o Flaouer Trainin - Shane, Megan, Justin, Brent, Cody kse Tannage Report DPW Yard - Total Tonnage 208.83 Organic - 38 Hauls Construction Debris - 175.68 Tons, 31 Hauls Compactor - 25.25 Tons, 5 Hauls Recycled Metal - 7. 9 Tons o South -end Business District Compactors - Total Tonnage 58.94 Atlantic Ave Before Recycling Started - 19.75 Tons, 4 Hauls Recycling - 6.02 Tons, 3 Hauls Lovell Ave - 33. 17 Tons, 6 Hauls ,r5..,..„4!--„-_. ,ws ,.,:g.„... ,,,= v3,,4. 4,4,,, „r.:—,..„,,,, w„ ,„:1„ _ S '`_:.: S ,s ,...,- Facilit y Rentals 1 ACTUAL NUMBER OF FACILITY RENTALS AND REVENUE FROM EACH RENTAL,FOR EACH QUARTER Total 2012 1Q 2013 Jan-Mar 2Q 2013 April-June 3Q 2013 July-Sept 4Q 2013 Oct-Dec Totals 2013 Community Facility No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue Beach 359 8,975.00 72 1,800.00 72 1,800.00 Film Permits 50 1,250.00 9 225.00 9 225.00 Guard House 64 23,700.00 7 1,350.00 7 1,350.00 Mem Park Pavilion 88 6,930.00 9 330.00 9 330.00 Cafeteria 181 5,800.00 37 450.00 37 450.00 Gym 127 1,250.00 76 150.00 76 150.00 Jaycee Park 136 540.00 47 180.00 47 180.00 Room 6 205 200.00 68 0.00 68 0.00 Held Deposit Refunds 6 1,000.00 0 0.00 0 0.00 TOTAL: 1,216 $49,645.00 325 $4,485.00 0 $0.00 0 $0.00 0 $0.00 325 $4,485.00 Lost Revenue* 1 121 $1,400.00 I 31 $225.001 I I I I I I 31 $225.00 *Lost revenue from facility rentals that were not charged SUMMARY OF QUARTERLY REPORT FOR JANUARY-MARCH 2013 Our total revenue for this quarter, is down about$1400,from the same quarter in 2012.The number of Guard House rentals were down from this time last year,which is most of the difference. As you can see below, I have been very busy with processing applications and permits for the upcoming quarter. The busy season is upon us! #OF FACILITY APPS&PERMITS PROCESSED IN JAN-MARCH/PLUS REVENUE Beach Permits 72 1,800 Guard House 21 10,050 Mem Park Pavilion 21 1,560 Cafeteria 21 1,750 Gym 5 300 JC Park 7 280 Room 6 12 0 Filming Permits 9 225 Banner Permits 54 0 TOTALS 222 $15,965.00 Respectfully submitted by Karen Reese on 5/15/2013 THANK YOU FOR WATCHING THE DEPARTMENT OF PUBLIC WORKS QUARTERLY REPORT Please stop by our facility and check out our new Single- Stream Recycling Compactor! MAYOR CITY MANAGER Jason Buelterman O Diane Schleicher CITY COUNCIL `rj CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern '� f,' # Janet LeViner Barry Brown F t' Jan Fox = CITY ATTORNEY Bill Garbett � Edward M.Hughes Tom Groover I Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Quarterly Report Explanation: Planning&Zoning Department Budget Line Item Number(if applicable): N/A Paper Work: Al Attached* Audio/Video Presentation** — * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912)472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: May 16, 2013 * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866)786-4573—FAX(866) 786-5737 City of it Ethics y, www.cityoftybee.org PLANNING&ZONING DEPARTMENT Quarterly Report 01/01/2013—03/31/2013 BUILDING PERMIT REVENUE THIS QUARTER 2013 BUILDING PERMITS NEW YTD REVENUE 2010 Permits * $ 32.00 15T Quarter 194 $ 59,809.05 2011 Permits * 575.00 2nd Quarter 2012 Permits * 7,135.50 3rd Quarter 2013 Permits 52,066.55 4th Quarter TOTAL $ 59,809.05 TOTAL 194 $ 59,809.05 *Re-inspection fee,engineering fee,added scope/value to permit,etc. NEW CONSTRUCTION SINGLE-FAMILY COMMERCIAL REVENUE January 5 -- $ 31,579.30 February -- 1 3,342.00 March -- -- -- This revenue is included in TOTAL 5 1 $ 34,921.30 the YTD REVENUE above. ACCOUNTS RECEIVABLE PROCESSED REVENUE Engineering fee 1 $ 262.50 ZONING ACTION PROCESSED REVENUE Site Plan 3 $ 1,250.00 Site Plan with Variance 1 1,000.00 Conceptual Site Plan -- -- Variance 5 1,500.00 Administrative Variance -- -- Special Review 1 -- Map Amendment 1 -- Text Amendment 3 -- Subdivision/Recombination -- -- Final Plat -- -- TOTAL 15 $ 3,750.00 STAFF TRAINING Dianne Otto GAZA Winter Conference,Athens, GA—02/07-08/2013 GAFM Annual Conference: Here Comes the Rain Again, Lake Lanier,GA—03/12-14/2013 ASFPM/GAFM2013 GA Flood Risk Symposium: Managing Flood Risk and Floodplain Resources,Atlanta, GA—03/21/2013 Jerris Bryant CEMA Damage Assessment Team Strategy Training,Savannah, GA—01/23/2013 Damage Assessment for Museums and Historic Buildings, Savannah,GA—02/20/2013 Ray Hord CEMA Damage Assessment Team Strategy Training,Savannah,GA—01/23/2013 PLANNING&ZONING DEPARTMENT Quarterly Report 01/01/2013—03/31/2013 BUILDING PERMIT REVENUE YTD 2013 BUILDING PERMITS NEW TOTAL REVENUE 2010 Permits * 32.00 1ST Quarter 194 $59,809.05 2011 Permits * 575.00 2nd Quarter 2012 Permits * 7,135.50 3rd Quarter 2013 Permits 52,066.55 4th Quarter TOTAL $59,809.05 TOTAL 194 $59,809.05 *Re-inspection fee, engineering fee, added scope/value to permit, etc. NEW CONSTRUCTION SINGLE-FAMILY REVENUE New Construction amount included in January 4 $ 11,993.00 Building Permits—monthly breakdown February 1 3,342.00 for reference only. March 0 0 TOTAL 4 $ 15,335.00 ACCOUNTS RECEIVABLE PROCESSED REVENUE Engineering fee 1 $262.50 ZONING ACTION PROCESSED REVENUE Site Plan 3 $ 1,250.00 Site Plan with Variance 1 500.00 Conceptual Site Plan Variance 7 2,000.00 Administrative Variance -- -- Special Review 1 -- Map Amendment 1 -- Text Amendment 3 -- Subdivision/Recombination -- -- Final Plat -- -- TOTAL 15 $ 3,750.00 STAFF TRAINING Dianne Otto GAZA Winter Conference,Athens, GA—02/07-08/2013 GAFM Annual Conference:Here Comes the Rain Again, Lake Lanier,GA—03/12-14/2013 ASFPM/GAFM2013 Georgia Flood Risk Symposium:Managing Flood Risk and Floodplain Resources,Atlanta,GA— 03/21/2013 Jerris Bryant CEMA Damage Assessment Team Strategy Training,Savannah,GA—01/23/2013 Damage Assessment for Museums and Historic Buildings, Savannah,GA-02/20/2013 Ray Hord CEMA Damage Assessment Team Strategy Training,Savannah, GA—01/23/2013 04/25/2013 1:5 3 PM P R O J E C T P A Y M E N T R E P O R T PAGE: 1 STATUS: ALL PROJECTS: THRU ZZZZZZZZZZ SEGMENT CODES: All PAYMENT DATES: 1/01/2013 TO 3/31/2013 FEE CODES: All SORTED BY: PROJECT PROJECT PAY DATE ISSUED TO PROPERTY TOTAL PAID COMMENT 100484 100484 2/12/2013 JONES, MELODY 1011 BAY ST-GUEST COTTAGE .__. 32.00OR 12.._ 06 110094 3/05/2013 BROWN, JAMES & CAROL 914 JONES AVE 575.00CR ) - $675-6° 120167 2/27/2013 CARROLL, TERRY 0 1201 SIXTH AVENUE 50.00OR 120167 3/08/2013 CARROLL, TERRY 0 1201 SIXTH AVENUE 175.00OR 120385 2/08/2013 PATTON, HENRY 1103 SECOND AVE 15.00CR 120390 3/22/2013 KELLY, PAM K. COHEN 1 THIRTEENTH ST 15.00OR 120414 3/26/2013 RAMAKER, TIMOTHY 1112 LAUREL AVENUE 87,50CR 120454 1/02/2013 TAYLOR, EDDIE&FREDDIE 1316 SIXTH AVE 350.00CR 120524 1/02/2013 KAUFMAN, DIANE 1517 CHATHAM AVE B 178.00OR 120540 3/05/2013 DEWIS, KENNETH 3 THIRD ST 511 3.00OR / 7_ .1 7 /,d5,6 c 7 120563 1/16/2013 KAUFMAN, DIANE 1517 CHATHAM 3.00CR ) a 120575 1/16/2013 TYBEE ISLAND RENTALS / 204 FIRST ST 12.00CR 120578 1/11/2013 ANDERSON, ADELLA T. 18 MEDDIN DR 56.00CR 120585 2/14/2013 TYBRISA BEACH RESORT 1 FIFTEENTH ST 2,902.00CR 120602 1/15/2013 WILLARD, ROBERT&LINDA 701 SECOND AVE 10.000R 120602 3/19/2013 WILLARD, ROBERT&LINDA 701 SECOND AVE 30.000R 120604 1/02/2013 MORRIS, ROBERT/HEATHER 1009 SECOND AVE 50.000R 120617 1/15/2013 DIXON, KIM 107 SECOND AVE 3,183.00CR 120644 2/28/2013 BENNETT, KENNETH 101 NINETEENTH ST 16.000R 130001 1/02/2013 SUNSET VIEW LLC 1216 FIFTH AVE-APTS 1,151.00CR 130002 1/02/2013 PASCUCCI, ROBERT&JEAN 114 EAGLE'S NEST 78.000R 130003 1/02/2013 8 T.S. CHU LLC 8 CHU TERRACE-APTS 50.00OR 130004 1/04/2013 LEWIS, WISTAR 2 EIGHTEENTH PL 105.00OR 130006 1/03/2013 REIF, FREDRICK&KATHLE 810 SECOND AVE 50.00CR 130007 1/04/2013 CONNERS JR., J. L. 15 ELEVENTH ST 106.00CR 130008 1/04/2013 LEONARD, G. R. 1103 LOVELL AVE 80.00CR 130009 1/07/2013 SCARBROUGH, MIKE & IRIS 1 OLD HWY 80 B 186.00CR 130011 1/08/2013 DOMINY, LINDA & WILLIAM 13 FLEETWOOD CT 64.00OR �¢(J� `' `_ l L 130012 1/08/2013 PATTON, VICKY 304 SECOND AVE 5,177.50CR ( 5 l O t' b J 130013 1/08/2013 REIF, FREDRICK&KATHLE 810 SECOND AVE 50.00OR "'✓✓✓"', 130014 1/07/2013 WALKER, TED 12 SECOND AVE 133.00OR 130014 2/06/2013 WALKER, TED 12 SECOND AVE 50.00OR 130016 1/09/2013 KELLY, FRANCIS/KAREN 1701 BUTLER AVE 323.00OR 130017 1/08/2013 DE LA SIERRA, FRANCISCO 603 BUTLER 30 50.00OR 130018 1/16/2013 LEWIS, WISTAR 2 EIGHTEENTH PL sr 7,458.50CR 130019 1/10/2013 PASCUCCI, ROBERT&JEAN 114 EAGLE'S NEST 50.00OR I/) 814. 17 130020 1/14/2013 MESEROLL, JEFF 600 JONES 346.00CR `��) 130021 1/11/2013 RUSHER, WILLIAM G 921 OLD HWY 80 162.50CR 130022 1/10/2013 FARRELL, TIMOTHY 4 THIRTEENTH ST 50.00CR 130023 1/14/2013 KAUFMAN, DIANE 1517 CHATHAM 55.00OR 130025 1/14/2013 KELLY, EVELYN 11 CEDARWOOD 456.00OR 130025 2/27/2013 KELLY, EVELYN 11 CEDARWOOD 12.00OR 130026 1/14/2013 RUSHER, WILLIAM G 921 OLD HWY 80 50.00CR 130027 1/14/2013 CAMPBELL, MICHAEL&CATHLEE 1008 LOVELL AVE 76.00CR