Loading...
HomeMy Public PortalAboutAgendas - Aug. 16, 2011Agenda Beaumont City Council Beaumont Redevelopment Agency Beaumont Financing Authority Beaumont Utility Authority Beaumont Charitable Foundation Beaumont Conservation Authority 550 E. 6th Street, Beaumont, California Regular Session (6:00 p.m.) Closed Session (after Regular Session) Tuesday, August 16, 2011 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's office at 550 E. 6th Street during normal business hours" REGULAR SESSION Regular Session to begin at 6:00 p.m. Place: Civic Center, Room 5 Roll Call: Mayor De Forge , Mayor Pro Tem Berg , Council Member Castaldo , Council Member Fox , Council Member Gall Invocation: Ray Johnson — Fellowship in the Pass Pledge of Allegiance: Presentation: BCVR &P Dist. Swing Away for MDA Check Presentation Beaumont Volunteer Fire Company MDA Donation from Cherry Festival Adjustments to Agenda: 1. COUNCIL REPORTS (This is the portion of the agenda where the City Council will present updates on city actions taken, committee assignments, and training and travel) a) Mayor De Forge b) Mayor Pro Tern Berg C) Council Member Castaldo d) Council Member Fox e) Council Member Gall 2. CITY MANAGER REPORTS (city of Beaumont core values: Treat everyone right; Keep a customer service focus; Effective communication; Present opportunity; Operate like a great business; Eliminate bureaucratic solutions; Embrace positive change) a. Beaumont Charitable Foundation (made up of donations from citizens, employees and contractors) 1) Financial Update 2) Swing Away for MDA Softball Tournament 3) Brittany Ramos Ambassador Trip Report b. Community Information and Local Project Update 1) Back to School Report 2) Summer Concerts in the Park Update 3) Day of Remembrance - 911 Observance 4) Naming Policy C. Calendar of Events 1) August 18, 2011 — Mega Mixer — Contact Chamber of Commerce for Info 2) August 20, 2011 — MDA Annual Yard Sale 3) August 20, 2011 — Special Olympics Plane Pull 4) August 20, 2011 — Sausage and Beer Festival — Highland Springs Resort 5) August 26, 2011 - John Acosta Scholarship /MDA Golf Tournament 6) August 27, 2011 — United Way Day of Caring 7) September 4, 2011 — Jerry Lewis MDA Telethon 8) 1" Wednesday of each Month — Beaumont Care Awareness Team 9) Second and Third Wednesday of Each Month — Story Time Cafe 10) Potential Summer Schedule for City Council Meetings — September 6 d. Rumor Control, and Report on Oral and Written Communications 3. CONSENT CALENDAR (This portion of the Agenda is for items that do not require a Public Hearing or discussion.) a. Approval of all Ordinances and Resolutions to be read by title only and publish by summary b. Approval of the Minutes of the City Council Meeting July 19, 2011 C. Approval of the Warrant List for August 16, 2011. d. Adoption of Ordinance No. 999 at its second reading by title only — An Ordinance of the City Council of the City of Beaumont, California Amending Section 2.08.100 of the Beaumont Municipal Code RE: "City Council — Salaries" e. Adoption of Ordinance No. 1000 at its second reading by title only — Amending Chapter 17.07.070A.12 "Flags" (to allow for increased flag area and flag pole height) f. Authorization to accept Open Space Lots for Tract 30891, Lot 121 & 30891 -1, Lots 122 & 123and Oak Valley Parkway /Desert Lawn Drive Right -of -Way Landscaping within Ryland Homes, Shadow Creek subdivision, Located along the North and South side of Oak Valley Parkway, West of Desert Lawn Drive, and Along the Western side of Desert Lawn and Brutus Way, North of Oak Valley Parkway. g. Approval of the City of Beaumont's Annual Partnership Overview per requirements of Southern California Edison's Energy Leadership Partnership. h. Approval of Change Order to Repair Cherry Valley Blvd. /Palmer Extension Road Improvements. i. Approval of Change Order to First and Second Street Marketplace Repairs j. Award Agreement for City Campus Connectivity Project k. Reject Bids for City Campus Improvement Project Phase II as well as revising the plans and specifications to ensure greater flexibility in the contract award to meet available budgets subject to final review and approval by the City Attorney. I. Approval of Business License for Alliance Non - Emergency Medical Transportation, LLC. M. Denial of Claim — Riverside County Office of Aging n. Approval of Letter of Intent to Lease Water Rights. Recommendation: Approval of the Consent Calendar as presented. 4. ACTION ITEMS /PUBLIC HEARING /REQUESTS (This portion of the Agenda is for items that require a Public Hearing, discussion, and/or Council direction.) a. Ordinance No. 1001 to continue the Existence of the Beaumont Redevelopment Agency by Implementing Assembly Bill XI 27 Recommendation: Hold a Public Hearing and Approve the 1St reading of Ordinance No. 1001 by title only. b. Ordinance No. 1002 — An Ordinance of the City Council of the City of Beaumont Renumbering Section 17.15 of Title 17 of the Beaumont Municipal Code Entitled "Single Room Occupancy Facilities" to Section 17.16 (This ordinance only changes BMC Section 17.15 to BMC Section 17.16 to avoid duplicate numbering). Recommendation: Hold a Public Hearing and approve the 1St reading of Ordinance No. 1002 by title only. (This ordinance only changes BMC Section 17.15 to BMC Section 17.16 to avoid duplicate numbering). C. Short Range Transit Plan FY 2011 -2012 Recommendation: Hold a Public Hearing and approve the Short Range Transit Plan for FY 2011 -2012. d. Request for fee waiver for the 2 "d Annual Spirit Run on Saturday, September 10, 2011. Recommendation: Approval of request for Street Closures and wavier of personnel time. e. Introduction of ADA Transition Plan Recommendation: Receive and Set Public Hearing at the regular City Council Meeting of October 4, 2011. 5. ORAL AND WRITTEN COMMUNICATIONS: Anyone wishing to address the City Council on any matter not on the agenda of this meeting may do so now. The oral communications portion of the agenda is to hear public comments. It is the City Council's policy not to discuss matters brought up as public comment until they are added to the agenda of a future meeting. Anyone wishing to speak on an item on the agenda may do so at the time the Council considers that item. All person(s) wishing to speak must fill out a "Request to Speak Form" and give it to the City Clerk at the beginning of the meeting. The forms are available on the table at the back of the room. There is a three (3) minute limit on public comments. There will be no sharing or passing of time to another person. 6. CLOSED SESSION Closed Session to begin after regular session Place: City Manager Conference Room a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6 City Negotiator as Personnel Director, Alan Kapanicas Employee Organizations - Management Employees as Individuals b. Pursuant to Government Code 54956.9 (a)— Existing Litigation 1) Western Riverside Council of Governments vs City of Beaumont RIC 536164 2) Outdoor Media Group vs City 3) Oak Tree Alternative Care v. City of Beaumont RIC 1109687 4) Ochs v. City of Beaumont RIC 1100933 Adjournment of the City Council Meeting at p.m. Any Person with a disability who requires accommodations in order to participate in this meeting should telephone Shelby Hanvey at 951 - 769 -8520 ext. 323, at least 48 hours prior to the meeting in order to make a request for a disability - related modification or accommodation Beaumont Charitable Foundation Financial Status as of July 31, 2011 Designated: PD Explorer Post Shop with a Hero Beaumont Youth Activities League Pass Area Youth Court Adopt -a -Cop Animal Care CVP MDA Amount available for undesignated use: Balances May 2011 Balances June 2011 Balances July 2011 Balances April 2011 Activity May 2011 Activity June 2011 Activity July 2011 500 500 500 500 323 323 -279 43 -43 0 1,104 1,104 80 1,184 60 1244 316 316 -303 13 13 1,011 1,011 815 1,826 -652 1174 38 38 38 38 - - 900 900 12,510 12,885 25,395 5,848 36,159 4968 41127 14,753 13,934 28,687 6,161 39,763 5233 44996 1,402 1,402 660 1,672 195 1867 Total: 46,863 ,?.c,�, EVENT WILL BE HELD SATURDAY AUGUST 20, 2011 7AM -IPM Beaumont Civic Center / itos made by the "la "t Break st Burr • re Departn'ent F1 Id All proceeds benefit the Muscular Dystrophy Association Benefitting the Muscular Dystrophy Association and Lt. John Acosta Memorial Scholarship `' Morongo Golf Club at Tukwet Canyon 36211 Champions Drive WKBeaumont, Ca 92223 Event In Registration: 7:oo a.m. Shotgun Start: 8: oo a.m. Lunch & Awards: 1:oo p.m. Entry Fees $1oo.00 a player $1oo.00 Tee Sponsorships Available • Event Contests ��'•'� Closest to Pin '• "•••�' Longest Drive Putting Challenge 1.47 Lunch & Goodie Bags For each player! For additional information please contact the City of Beaumont at 951.769.8520 Team Captain Name or Individual Entry Address /City /State Phone Number .i Player Entry $1oo.00 ...................... Tee Sponsor $ioo.00 ................... Name of M--qw,j _. ...,rye. Additional Donation .......................... ............................... Total Remitted ................... Player Additional Player 2 3 make checks payable to: NOICharitable Foundation" can be returned to: of Beaumont Golf Tournament E. 6th Street font, CA 92223 Minutes Beaumont City Council Beaumont Redevelopment Agency Beaumont Financing Authority Beaumont Utility Authority Beaumont Charitable Foundation Beaumont Conservation Authority 550 E. 6th Street, Beaumont, California Workshop Session (5:00 p.m.) Regular Session (6:00 p.m.) Closed Session (after Regular Session) Tuesday, July 19, 2011 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's office at 550 E. 6th Street during normal business hours" WORKSHOP Workshop Session to begin at 5:00 p.m. Place: Civic Center, Room 5 Roll Call: Mayor De Forge, Mayor Pro Tem Berg, Council Member Castaldo, and Council Member Gall were present. Council Member Fox was excused. 1) Brookside Avenue Improvements REGULAR SESSION Regular Session to begin at 6:00 p.m. Place: Civic Center, Room 5 Roll Call: Mayor De Forge, Mayor Pro Tern Berg, Council Member Castaldo, and Council Member Gall were present. Council Member Fox was excused. Invocation: Mark Stamper, New Creations Church Pledge of Allegiance: Chief Frank Coe Presentation: None Adjustments to Agenda: Motion by Council Member Berg, Seconded by Council Member Castaldo to remove items 4.c and 4.d from the agenda. Vote: 4/0 1. COUNCIL REPORTS (This is the portion of the agenda where the City Council will present updates on city actions taken, committee assignments, and training and travel) a) Mayor De Forge — Joint Meeting with Parks District, Fourth of July Celebration, Beaumont Cares, Concert in the Park b) Mayor Pro Tern Berg — RCTC Update, Brookside Avenue /School Street Improvements C) Council Member Castaldo — Water District, Recorded message from Council Member Gall. d) Council Member Fox - Excused e) Council Member Gall — Brookside Avenue /School Street Improvements 2. CITY MANAGER REPORTS (City of Beaumont Core values: Treat everyone right; Keep a customer service focus; Effective communication; Present opportunity; Operate like a great business; Eliminate bureaucratic solutions; Embrace positive change) a. Beaumont Charitable Foundation (made up of donations from citizens, employees and contractors) 1) June 2011 Financial Update 2) Fourth of July — Cutest Pet Contest, Guitar Hero Competition b. Community Information and Local Project Update 1) Fire Service & Inspection 2) 10 year Observance of 9 -11- Beaumont Cares Awareness Team (BCAT) 3) Sales Tax Update 4) Senior Center Newsletter C. Calendar of Events 1) Concerts in the Park a) July 13, 2011 —The Bangles (Walk like an Egyptian /Manic Monday) b) July 20, 2011 — The Commodores (Brick house) C) July 27, 2011 — Kansas (Dust in the Wind) d) August 3, 2011 — Rick Springfield (Jessie's Girl) 2) 1St Wednesday of each Month — Beaumont Care Awareness Team 3) Second and Third Wednesday of Each Month — Story Time Cafe 4) Potential Summer Schedule for City Council Meetings — August 16, September 6 d. Rumor Control, and Report on Oral and Written Communications 3. CONSENT CALENDAR (This portion of the Agenda is for items that do not require a Public Hearing or discussion.) a. Approval of all Ordinances and Resolutions to be read by title only and publish by summary b. Approval of the Minutes of the City Council Meeting June 21, 2011 C. Approval of the Warrant List for July 19, 2011. d. Denial of Claim — Elizabeth Valenzuela e. Denial of Claim — Mt. San Jacinto College District f. Denial of Claim — Stella Enos g. Denial of Claim - Hartford h. Adoption of Ordinance No. 998 at its second reading by title only — An Ordinance of the City Council of the City of Beaumont, California, adding Section 17.13.040 to the Beaumont Municipal Code Entitled "Prohibition on Reapplication after Revocation ". i. Adoption of Resolution No. 2011 -19 — Classifications and Policies for Fund Balances. j. Adoption of Resolution No. 2011 -20 - Cooperative Agreement for Urban County Qualification 2012 -2014 (CDBG) k. Adoption of Resolution No. 2011 -21 — A Resolution of the City Council of the City of Beaumont Authorizing the Sale of Surplus Property (APN# 418 - 130 -028). I. Approval of Copier Contact with Konica Minolta. M. Approval of Affant Communication Network Implementation and Management Agreement. n. Receive and File the City of Beaumont Redevelopment Update. o. Accept Grant and Direct the City Manager to Sign the Southern California Edison California Efficiency Strategic Plan Implementation Contract — City of Beaumont Strategic Plan Activities p. Approve the Letter of Intent on the Fire Museum and Education Facility Proposal, Noble Creek Park. Recommendation: Approval of the Consent Calendar as presented. Speakers: Ann Connors — Item 3.p — Would like to see Elm Avenue cul -de -sac at Oak Valley Parkway. Motion by Council Member Berg, Seconded by Council Member Gall to approve the Consent Calendar as presented. Vote: 4/0 4. ACTION ITEMS /PUBLIC HEARING /REQUESTS (This portion of the Agenda is for items that require a Public Hearing, discussion, and/or Council direction.) a. Ordinance No. 999 — An Ordinance of the City Council of the City of Beaumont, California Amending Section 2.08.100 of the Beaumont Municipal Code RE: "City Council — Salaries" Recommendation: Hold a Public Hearing and Approve the first reading of Ordinance No. 999 as presented. Staff report was given by Joe Aklufi, City Attorney. Open Public Hearing 7:00 p.m. No Speakers Closed Pubic Hearing 7:01 p.m. Motion by Council Member Berg, Seconded by Council Member Castaldo to approve the first reading of Ordinance No. 999 as presented. Vote: 4/0 b. Ordinance No. 1000 — Amending Chapter 17.07.070A.12 "Flags" (to allow for increased flag area and flag pole height) Recommendation: Hold a Public Hearing and Approve the 1St reading of Ordinance No. 1000 as presented. Staff report was given by Rebecca Deming, Assistant Planning Director. Open Public Hearing 7:03 p.m. No Speakers Closed Public Hearing 7:03 p.m. Motion by Council Member Castaldo, Seconded by Council Member Gall to approve the first reading of Ordinance No. 1000 as presented. Vote: 4/0 C. Designation of Voting Delegates and Alternatives — League of California Cities Annual Conference — September 21 -23, 2011 — San Francisco. Recommendation: Appoint one Voting Delegate and one Alternate for the LCC Annual Conference to be held in San Francisco September 21 -23, 2011. Mayor De Forge appoint himself and Mayor Pro Tern as the Voting Delegate and Alternate for the 2011 LCC Annual Conference. 5. ORAL AND WRITTEN COMMUNICATIONS: Jessica Abrue — Request for sponsor for daughter to be in beauty pageant Gail Doss — Questions regarding taxes on property Brenda Knight —Call regarding street made to residents by Council Member Gall Adjournment of the City Council Meeting at 7:16 p.m. r r Su e /1� ica City AGENDA ITEM NO. 76311 -76724 Checks EFT 581 -596 ACH EFT386 -422 Credit Card WARRANTS TO BE AUDITED CITY COUNCIL MEETING August 16, 2011 $1,374,164.36 $860,631.48 $25,784.58 Voids 076337, 076363, 076374, 076396, 076397 ,076430,076431,076591,076613 Payroll I DO HEREBY CERTIFY THIS WARRANT LIST HAS BEEN COMPILED AND PREPARED TO MEET THE DAILY OPERATIONS FOR THE FISCAL YEAR JULY 1, 2011 TO JUNE 30, 2012 SIGNATURE: tAA TITLE: n n! t C 4 d r PPE 07/07/11 $455,493.85 PPE 07/21/11 $431,280.20 Mutual of Omaha PPE 07/07/11 $17,974.67 PPE 07/07/11 $21,201.85 PPE 07/07/11 $879.47 Cal Pers PPE 06/23/11 $112,380.82 PPE 07/07/11 $115,115.81 Ameriflex 07/11/11 $465.43 07/18/11 $14.00 07/14/11 $60.00 07/25/11 $40.00 08/01/11 $50.00 Affant 08/01/11 $1,585.49 Guardian 08/02/11 $18,566.57 ADP 07/22/11 $1,127.29 I DO HEREBY CERTIFY THIS WARRANT LIST HAS BEEN COMPILED AND PREPARED TO MEET THE DAILY OPERATIONS FOR THE FISCAL YEAR JULY 1, 2011 TO JUNE 30, 2012 SIGNATURE: tAA TITLE: n n! t C 4 d r City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076311 07/12/2011 JEFFREY FOX 200.00 ADVANCE 076312 07/15/2011 BRIANNA CINKO 625.53 PAYROLL 076313 07/15/2011 AAA HAULAWAY 748.50 SERVICES 076314 07/15/2011 BANNING VETERINARY HOSPITA 42.50 SERVICES 076315 07/15/2011 BEAUMONT LAWNMOWER 17.38 SERVICES 076316 07/15/2011 BEAUMONT - CHERRY VALLEY 42,304.39 076317 07/15/2011 MATTHEW BENDER & CO., INC 429.94 SERVICES 076318 07/15/2011 BEAUMONT POLICE OFFICERS A 2,100.00 DUES 076319 07/15/2011 CINTAS CORPORATION #150 945.10 SERVICES 076320 07/15/2011 COCA -COLA ENTERPRISES 742.45 SUPPLIES 076321 07/15/2011 EVENT SERVICES 356.50 SERVICES 076322 07/1512011 HI -WAY SAFETY INC 3,112.00 SUPPLIES 076323 07/15/2011 HIGHLAND SPRINGS EXPRESS L 63.98 VEHICLE MAINTENANCE 076324 07/15/2011 KEEP IT GREEN 150.00 SERVICES 076325 07/15/2011 MCS 3,021.00 SERVICES 076326 07/15/2011 DARCI MULVIHILL 108.75 PER DIEM 076327 07/15/2011 NAPAAUTO PARTS 36.71 SUPPLIES 076328 07/15/2011 PACIFIC ALARM SERVICE 369.00 SERVICES 076329 07/15/2011 SANTAANA WATERSHED PROJE 21,447.00 SERVICES 076330 07/15/2011 THE GAS COMPANY 540.59 UTILITIES 076331 07/15/2011 UNDERGROUND SERVICE ALER' 307.50 SERVICES 076332 07/15/2011 UNITED WAY OF THE 81.00 DONATION 076333 07/15/2011 WEST COAST LIGHTS & SIRENS 1,191.08 SUPPLIES 076334 07/15/2011 ELIZABETH GIBBS- URTIAGA 108.75 PER DIEM 076335 07/15/2011 REPUBLIC ITS 1,879.17 SERVICES 076336 07/15/2011 TASO TECH, INC 3,360.00 SERVIES 076338 07/15/2011 AIREZE 442.80 SERVICES 076339 07/15/2011 AQUA CONSERVE 250.00 SUPPLIES 076340 07115/2011 ARROWHEAD 47.82 SERVICES 076341 07/15/2011 BARCLAYS CAPITAL 2,762.72 SERVICES 076342 07/15/2011 BEAUMONT- CHERRY VALLEY W/ 1,130.06 UTILITIES 076343 07/15/2011 BEAUMONT LAWNMOWER 199.62 SERVICES 076344 07/15/2011 BOB WALKER SIGNS 1,625.00 SUPPLIES 076345 07/15/2011 C & A JANITORIAL SERVICES 3,160.00 SERVICES 076346 07/15/2011 CHERRY VALLEY NURSERY 1,028.06 SUPPLIES 076347 07/15/2011 CINTAS CORPORATION #150 284.96 SERVICES Printed 08/08/2011 3:24:32PM Page 1 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076348 07/15/2011 CONSOLIDATED ELECTRICAL DI; 60.00 SUPPLIES 076349 07/15/2011 CORONA CLAY CO. 1,162.50 SUPPLIES 076350 07/15/2011 DANIELS TIRE SERVICE 2,155.12 VEHICLE MAINTENANCE 076351 07/15/2011 DEPARTMENT OF ENVIORNMEN- 1,309.13 SERVICES 076352 07/15/2011 DIAMONDBACK FIRE & RESCUE, 438.66 SUPPLIES 076353 07/15/2011 DINERS CLUB 6,032.98 CREDIT CARD 076354 07/15/2011 E.S.BAB000K & SONS, INC. 14,853.00 SERVICES 076355 07/15/2011 ECONOMICS & POLITICS, INC 8,333.32 SERVICES 076356 07/15/2011 EMPIRE ECONOMICS, INC 4,875.00 SERVICES 076357 07/15/2011 EVENT SERVICES 1,547.50 SERVICES 076358 07/15/2011 FEDERAL PUBLISHING 278.50 SUPPLIES 076359 07/15/2011 CITY OF FONTANA 40.00 TRAINING 076360 07/15/2011 DENISE FRANCIS 300.00 OVERPAYMENT REFUND 076361 07/15/2011 CHRISTOPHER GEORGE 40.00 DEPOSIT REFUND 076362 07/15/2011 HI -WAY SAFETY INC 1,226.44 SUPPLIES 076364 07/15/2011 ISMAEL PEREZ 5,500.00 SERVICES 076365 07/15/2011 JOHNSON POWER SYSTEMS 450.00 SERVICES 076366 07/15/2011 JP STRIPING 6,620.00 SERVICES 076367 07/15/2011 KAD PAVING COMPANY 4,240.00 SERVICES 076368 07/15/2011 THE LIFEGUARD STORE, INC 821.00 SUPPLIES 076369 07/15/2011 MATICH CORPORATION 897.40 SUPPLIESD 076370 07/15/2011 MATTHEW PISTILLI 5,370.00 SERVICES 076371 07/15/2011 NAPAAUTO PARTS 101.07 VEHICLE MAINTENANCE 076372 07/15/2011 NATIONAL CONSTRUCTION REN 222.63 SERVICES 076373 07/15/2011 NATURES IMAGE, INC 3,581.19 SERVICES 076375 07/15/2011 NISSHO OF CALIFORNIA INC 2,886.00 SERVICES 076376 07/15/2011 PACIFIC ALARM SERVICE 205.50 SERVICES 076377 07/15/2011 PARDEE HOMES 58,050.00 DEPOSIT REFUND 076378 07/1512011 PAT'S POTS 250.00 SERVICES 076379 07/15/2011 POMAAUTOMOTIVE FUELING IN 4,252.78 FUEL 076380 07/15/2011 PRO -PIPE & SUPPLY 317.40 SUPPLIES 076381 07/15/2011 QUILL CORPORATON 823.67 SUPPLIES 076382 07/15/2011 RANDALL K. PHILLIPS 603.56 SERVICES 076383 07/15/2011 RESOURCE BUILDING MATERIAL 304.13 SUPPLIES 076384 07/15/2011 RIVERSIDE COUNTY SHERIFF'S 142.00 TRAINING 076385 07/15/2011 RODRIGO PENA PHOTOGRAPHY 1,650.00 SERVICES 076386 07/15/2011 SIMPLOT PARTNERS 1,622.00 SUPPLIES Printed 08/08/2011 3:24:33PM Page 2 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076387 07/15/2011 SOUTHERN CALIF.EDISON 37,139.76 UTILITIES 076388 07/15/2011 SPRINT 17.92 PHONE SERVICE 076389 07/15/2011 TRAINING INNOVATIONS, INC. 3,000.00 TRAINING 076390 07/15/2011 TULE RANCH /MAGAN FARMS 19,499.96 SERVICES 076391 07/15/2011 TURF STAR, INC. 825.88 SUPPLIES 076392 07/15/2011 NICOLE VELA 40.00 DEPOSIT REFUND 076393 07/15/2011 VERIZON CALIFORNIA 683.30 PHONE 076394 07/15/2011 VERIZON WIRELESS 4,420.43 CELL SERVICES 076395 07/15/2011 WHITE CAP 6,909.98 SUPPLIES 076398 07/21/2011 THOMAS D'ALESSANDRO 8,558.43 FINAL CHECK 076399 07/22/2011 ADAMSON INDUSTRIES 1,245.00 SUPPLIES 076400 07/22/2011 AJ ENTERPRISE 198.00 SUPPLIES 076401 07/22/2011 JAYTOWN 134.69 SUPPLIES 076402 07/22/2011 BEAUMONT CHAMBER 5,500.00 ADVERTISING 076403 07/22/2011 CALIFORNIA BUILDING OFFICIAL 1,140.00 TRAINING 076404 07/22/2011 CAREERTRACK 299.00 TRAINING 076405 07/22/2011 CDW GOVERNMENT, INC. 1,526.67 SUPPLIES 076406 07/22/2011 CINTAS CORPORATION #150 273.91 SUPPLIES 076407 07/22/2011 HOWARD CLASEN 6,809.50 SERVICES 076408 07/22/2011 DANIELS TIRE SERVICE 14.14 VEHICLE MAINTENANCE 076409 07/22/2011 REBECCA DEMING 40.00 PARKING 076410 07/22/2011 GBH COMMUNICATIONS, INC 183.49 SERVICES 076411 07/22/2011 GOTHIC GROUNDS MANAGEMEP 10,925.00 SERVICES 076412 07/22/2011 GOVPARTNER 500.00 SERVICES 076413 07/22/2011 GREENWOOD'S UNIFORMS 154.70 SUPPLIES 076414 07/22/2011 HEARD'S INVESTIGATIONS 300.00 SERVICES 076415 07/22/2011 HOWARD'S WEED ABATEMENT 138.00 SERVICES 076416 07/22/2011 INTERSTATE FIRE 303.93 SERVICES 076417 07/22/2011 JOE A.GONSALVES & SON 3,000.00 SERVICES 076418 07/22/2011 LAKE ELSINORE & SAN JACINTO 3,900.00 SERVICES 076419 07/22/2011 LEWIS BRISBOIS BISGAARD & SI 798.34 SERVICES 076420 07/22/2011 MARK -IT 260.70 SUPPLIES 076421 07/22/2011 NAPA AUTO PARTS 22.50 VEHICLE MAINTENANCE 076422 07/22/2011 PACIFIC ALARM SERVICE 128.50 SERVICES 076423 07/22/2011 ANTONIO QUARANTO 197.46 REFUND 076424 07/22/2011 QUILL CORPORATON 280.42 SUPPLIES 076425 07/22/2011 SOUTHERN CALIF.EDISON 9,213.43 UTILITIES Printed 08/08/2011 3:24:33PM Page 3 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076426 07/22/2011 THE RECORD GAZETTE 173.83 ADVERTISING 076427 07/22/2011 WEST COAST LIGHTS & SIRENS 195.00 SUPPLIES 076428 07/22/2011 TASO TECH, INC 3,360.00 SERVICES 076429 07/22/2011 WALDEN MEDIA PRODUCTIONS 40,000.00 SERVICES 076432 07/22/2011 ADAMSON INDUSTRIES 1,955.00 SUPPLIES 076433 07/22/2011 AMA ENTERPRISES 1,717.16 UNIFORMS 076434 07/22/2011 ARROWHEAD 193.37 SUPPLIES 076435 07/22/2011 W I LLIAM AYLWARD 53.85 WELLNESS REIMBURSEMENT 076436 07/22/2011 BANNING SPORTSMANS CLUB 1,950.00 SERVICES 076437 07/22/2011 BEAUMONT CHAMBER 6,175.00 SERVICES 076438 07/22/2011 BEAUMONT LAWNMOWER 90.15 SUPPLIES 076439 07/22/2011 JENNY BELTRAN 40.00 REFUND 076440 07/22/2011 CELINACABRERA 39.95 WELLNESS REIMBURSEMENT 076441 07/22/2011 CALIFORNIA LICENSED PHLEBO' 320.00 SERVICES 076442 07/22/2011 RANDALL CASEY 179.94 WELLNESS REIMBURSEMENT 076443 07/22/2011 CATHEDRAL CITY POLICE & FIRE 1,959.90 SHARED COST 076444 07/22/2011 CD PROPERTY SERVICES 732.00 SERVICES 076445 07/22/2011 CHRISTINA BOWSER 135.00 WELLNESS REIMBURSEMENT 076446 07/22/2011 Gregory Cinko 150.00 WELLNESS REIMBURSEMENT 076447 07/22/2011 CINTAS CORPORATION #150 345.39 SUPPLIES 076448 07/22/2011 HOWARD CLASEN 1,799.50 SERVICES 076449 07/22/2011 CSG SYSTEMS 2,299.41 SERVICES 076450 07/22/2011 CUSTOM TROPHIES 1,334.21 SUPPLIES 076451 07/22/2011 SCOT DAVIS 300.00 WELLNESS REIMBURSEMENT 076452 07/22/2011 LINDSAY DELEON 20.00 REFUND 076453 07/22/2011 REBECCA DEMING 150.00 WELLNESS REIMBURSEMENT 076454 07/22/2011 DEPARTMENT OF JUSTICE 1,253.00 SERVICES 076455 07/22/2011 DIRECTV 94.99 SERVICES 076456 07/22/2011 DOMINO'S PIZZA LLC 123.93 LUNCH 076457 07/22/2011 FEDEX 318.05 SHIPPING 076458 07/22/2011 GALLS, AN ARAMARK COMPANY 79.98 SUPPLIES 076459 07/22/2011 GOVPARTNER 500.00 SERVICES 076460 07/22/2011 JENNIFER GRAHAM 162.49 WELLNESS REIMBURSEMENT 076461 07/22/2011 GRAHAM GREER 300.00 WELLNESS REIMBURSEMENT 076462 07/22/2011 HACH COMPANY 5,814.74 SUPPLIES 076463 07/22/2011 Shelby Hanvey 119.85 WELLNESS REIMBURSEMENT 076464 07/22/2011 JEREMY HARRIS 150.00 WELLNESS REIMBURSEMENT Printed 08/08/2011 3:24:33PM Page 4 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076465 07/22/2011 HOME DEPOT /CREDIT SERVICE: 362.40 SUPPLIES 076466 07/22/2011 RICHARD HORNER 27.00 WELLNESS REIMBURSEMENT 076467 07/22/2011 HOWARD'S WEED ABATEMENT 6,646.00 SERVICES 076468 07/22/2011 HUNTINGTON COURT REPORTEI 1,497.80 SERVICES 076469 07/22/2011 INTERACT PUBLIC SAFETY SYSI 6,727.50 SERVICES 076470 07/22/2011 ITT WATER & WASTEWATER 564.00 SERVICES 076471 07/22/2011 JOHNSON POWER SYSTEMS 1,823.88 SUPPLIES 076472 07/22/2011 KAREE TRINIDAD 1,546.00 EDUCATION REIMBURSEMENT 076473 07/22/2011 KARI MENDOZA 300.00 WELLNESS REIMBURSEMENT 076474 07/22/2011 MARK KEYSER 306.00 EDUCATION REIMBURSEMENT 076475 07/22/2011 LEE'S AUTO BODY 2,827.70 SERVICES 076476 07/22/2011 LEXISNEXIS 377.50 SERVICES 076477 07/22/2011 NATHAN LUNT 128.54 WELLNESS REIMBURSEMENT 076478 07/22/2011 MARK -IT 260.70 SUPPLIES 076479 07/22/2011 MARCEDES MCFAYDEN 150.00 WELLNESS REIMBURSEMENT 076480 07/22/2011 MCNEILL LAW OFFICES 44,028.00 SERVICES 076481 07/22/2011 THOMAS MEDINA 962.75 SERVICES 076482 07/22/2011 LAURIE MILLER 150.00 WELLNESS REIMBURSEMENT 076483 07/22/2011 RONALD MORNING 300.00 WELLNESS REIMBURSEMENT 076484 07/22/2011 NAPAAUTO PARTS 196.14 SUPPLIES 076485 07/22/2011 CECILIA NEAL 114.00 WELLNESS REIMBURSEMENT 076486 07/22/2011 NEXTEL COMMUNICATIONS 150.38 PHONE 076487 07/22/2011 NEXTEL 764.82 PHONE 076488 07/22/2011 NFPA 832.50 TRAINING 076489 07/22/2011 NATIONAL FRE PROTECTION AS 150.00 DUES 076490 07/22/2011 NISSHO OF CALIFORNIA INC 1,298.00 SERVICES 076491 07/22/2011 SHAYLENE NORVILLE 53.85 WELLNESS REIMBURSEMENT 076492 07/22/2011 RUTH NWINYE 500.00 REFUND 076493 07/22/2011 PAPER DIRECT 126.91 SUPPLES 076494 07/22/2011 PAYCHEX HUMAN RESOURCES! 114.00 SERVICES 076495 07/22/2011 LYNDON PEATS 99.00 WELLNESS REIMBURSEMENT 076496 07/22/2011 CHARLES PINO 1,321.50 SERVICES 076497 07/22/2011 PURCHASE POWER 1,291.99 SERVICES 076498 07/22/2011 QUILL CORPORATON 184.72 SUPPLIES 076499 07/22/2011 RAMONA HUMANE SOCIRTY INC 7,666.09 SERVICES 076500 07/22/2011 CHRISTOPHER RAMOS 300.00 WELLNESS REIMBURSEMENT 076501 07/22/2011 RIVERSIDE COUNTY RECORDEF 1,716.00 SERVICES Printed 08/08/2011 3:24:33PM Page 5 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076502 07/22/2011 RIVERSIDE COUNTY SHERIFF D1 1,777.14 SERVICES 076503 07/22/2011 S.A MOBIL CARWASH AND DETAI 1,832.00 SERVICES 076504 07/22/2011 NORA SALAZAR 40.00 REFUND 076505 07/22/2011 VONGSAVANH SANANIKONE 114.97 WELLNESS REIMBURSEMENT 076506 07/22/2011 SCOTT FAZEKAS & ASSOCIATES 1,204.93 SERVICES 076507 07/22/2011 CINDY SERRANO 150.00 WELLNESS REIMBURSEMENT 076508 07/22/2011 SPRINT 2,173.71 SERVICES 076509 07/22/2011 DEBBIE STAFFORD 3,975.00 SERVICES 076510 07/22/2011 STAGECOACH TOWING 317.00 SERVICES 076511 07/22/2011 STATER BROS GENERAL OFFICE 1,117.31 SUPPLIES 076512 07/22/2011 STATE WATER RESOURCES COP 66,000.00 SERVICES 076513 07/22/2011 BRIAN STEHLI 42.00 WELLNESS REIMBURSEMENT 076514 07/22/2011 SUN BADGE CO. 243.00 SUPPLIES 076515 07/22/2011 LOURDES SWANSON 156.00 EDUCATION REIMBURSEMENT 076516 07/22/2011 TASER INTERNATIONAL 78.76 SALES TAX 076517 07/22/2011 TELEPACIFIC COMMUNICATION 2,630.75 PHONE 076518 07/22/2011 THE GAS COMPANY 20.65 UTILITIES 076519 07/22/2011 ASHLEY STARR 104.97 WELLNESS REIMBURSEMENT 076520 07/22/2011 SEAN THUILLIEZ 300.00 WELLNESS REIMBURSEMENT 076521 07/22/2011 JOHN TRAMMELL 143.00 WELLNESS REIMBURSEMENT 076522 07/22/2011 TRANS /AIR MANUFACTURING C( 10.50 SALES TAX 076523 07/22/2011 TYLER WORKS 2,680.00 SERVICES 076524 07/22/2011 JENNIFER VELAZQUEZ 2,094.00 EDUCATION REIMBURSEMENT 076525 07/22/2011 VERIZON CALIFORNIA 2,628.65 PHONE 076526 07/22/2011 VERIZON 22.66 PHONE 076527 07/22/2011 GEORGE WALTER 300.00 WELLNESS REIMBURSEMENT 076528 07/22/2011 CHELSEA WILSON 584.79 EDUCATION REIMBURSEMENT 076529 07/22/2011 GRANTZEMEL 179.94 WELLNESS REIMBURSEMENT 076530 07/25/2011 AAA HAULAWAY 3,094.00 SERVICES 076531 07/25/2011 MCNEILL LAW OFFICES 100,000.00 RETAINER 076532 07/25/2011 JEFFREY FOX 250.00 ADVANCE 076533 07/26/2011 DISPUTE RESOLUTION SERVICE 800.00 MEDIATION OF TERMINATION 076534 07/28/2011 GREENFEAT 4,525.00 SERVICES 076535 07/29/2011 AAA HAULAWAY 146.00 SERVICES 076536 07/29/2011 ADVANTAGE LANDSCAPE 1,800.00 SERVICES 076537 07/29/2011 AIR & HOSE SOURCE 58.30 SUPPLIES 076538 07/29/2011 SOUTH COAST AQMD 416.41 EMISSIONS FEES Printed 08/08/2011 3:24:33PM Page 6 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076539 07/29/2011 BANNING VETERINARY HOSPITA 175.00 SERVICES 076540 07/2912011 349.00 DENTAL REIMBURSEMENT 076541 07/29/2011 BEAUMONT LAWNMOWER 78.41 SERVICE 076542 07/29/2011 CALIFORNIA BUILDING OFFICIAL 450.00 ED WEEK SOUTH REG 076543 07/29/2011 Hugo Castro 150.00 DENTAL REIMB 2ND QTR 076544 07/29/2011 CGIA REGISTRATION 300.00 PD CONFERENCE 076545 07/29/2011 CGLIC- CHATTANOOGA EASC 102,768.63 HEALTHCARE 076546 07/29/2011 CINTAS CORPORATION #150 556.26 SUPPLIES 076547 07/29/2011 COLONIAL LIFE AND 343.66 SERVICES 076548 07/29/2011 CONSOLIDATED 234.14 SUPPLIES 076549 07/29/2011 CUSTOM TROPHIES 28.02 SUPPLIES 076550 07/29/2011 ROBERT DITTY 805.00 DENTAL REIMB DITTY 076551 07/29/2011 JEREMY DORROUGH 325.50 DENTAL REIMB DORROUGH 076552 07/29/2011 JOSH GALBRAITH 875.00 REIMB DENT GALBRAITH 076553 07/29/2011 SIOMARA GIROUX 591.40 DENTAL REIMB GIROUX 076554 07/29/2011 RALPH GLEASON 1,432.84 DENTAL REIMB GLEASON 076555 07/29/2011 GOMEZ, AMANDA 430.00 DENTAL REIMB GOMEZ 076556 07/29/2011 GONZALEZ, HECTOR 17.58 DENTAL REIMB GONZALEZ HEC 076557 07/29/2011 JEREMY HARRIS 180.20 DENTAL REIM HARRIS 076558 07/29/2011 HDL SOFTWARE LLC 3,248.20 MAINT FEES SERVICES 076559 07/29/2011 HI -WAY SAFETY INC 666.50 SUPPLIES 076560 07/29/2011 HOME DEPOT /CREDIT SERVICE; 348.46 SUPPLIES - CC HOME DEPOT 076561 07/29/2011 RICHARD HORNER 163.18 UNIFORM REIMB - HORNER 076562 07/29/2011 HYLENE BOBIER 80.00 REFUND -SWIM LESSONS 076563 07/29/2011 KAISER FOUNDATION 32,068.55 SERVICES JULY 2011 076564 07/29/2011 MARK KEYSER 349.80 DENTAL REIMB KEYSER 076565 07/29/2011 JEFF MAGEE 25.00 REFUND TEMP USE PERM APP FEE 076566 07/29/2011 MCS 349.50 SERVICE 076567 07/29/2011 KARI MENDOZA 95.15 UNIFORM REIMB - MENDOZA 076568 07/29/2011 JEROME MOLEDOR 411.20 DENTAL REIMB MOLEDOR 076569 07/29/2011 NAPA AUTO PARTS 51.74 SERVICE 076570 07/29/2011 NATIONAL CONSTRUCTION REN' 222.33 SUPPLY RENTAL 076571 07/29/2011 NEUTRON INDUSTRIES 7.79 SUPPLIES 076572 07/29/2011 PRUDENTIAL OVERALL SUPPLY 122.06 SUPPLIES 076573 07/29/2011 RIVERSIDE COUNTY 64.00 EXEMPTION FEE 076574 07/29/2011 ROMBERG TREE SERVICE 525.00 SERVICE 076575 07/29/2011 SAFETY -KLEEN 373.59 SUPPLIES Printed 08/08/2011 3:24:33PM Page 7 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076576 07/29/2011 VONGSAVANH SANANIKONE 1,335.72 DENTAL REIMB - SANANIKONE 076577 07/29/2011 SBSD -EVOC TRAINING CENTER 250.00 REGISTRATION FEE 076578 07/29/2011 SPANKY'S PORTABLE SERVICE 968.56 SERVICE 076579 07/29/2011 LOURDES SWANSON 720.00 DENTAL REIMB - SWANSON 076580 07/29/2011 TERMINIX COMMERCIAL P 45.00 SERVICE 076581 07/29/2011 THE GAS COMPANY 72.53 SERVICE 076582 07/29/2011 THE PRESS - ENTERPRISE 249.90 SERVICE 076583 07/29/2011 KRISTI TOMS 793.00 DENTAL REIMB - TOMS 076584 07/29/2011 JOHN TRAMMELL 1,669.20 DENTL REIMB TRAMMELL 076585 07/29/2011 TRANNY MIK'ES INC. 300.00 SERVICE 076586 07/29/2011 TYLER WORKS 50.00 SERVICE 076587 07/29/2011 UTILITY PARTNERS 1,233.91 SERVICE 076588 07/29/2011 VERIZON CALIFORNIA 429.96 SERVICE 076589 07/29/2011 GEORGE WALTER 1,000.00 DENTAL REIMB - WALTER 076590 07/29/2011 DARIN WANN 1,335.72 DENTAL REIMB - WANN 076592 07/29/2011 NICOLE WHEELWRIGHT 31.80 DENTAL REIMB - WHEELWRIGHT 076593 07/29/2011 WRIGHT SEPTIC 1,000.00 SERVICE 076594 07/29/2011 CIVICPLUS 463.00 SERVICE 076595 07/29/2011 FRANCIS COE 273.00 DENTAL REIMB COE 076596 07/29/2011 GORM, INC. 834.71 SUPPLIES 076597 07/29/2011 LAB SAFETY SUPPLY INC 384.33 SUPPLIES 076598 07/29/2011 TASO TECH, INC 4,751.41 SERVICE /SUPPLIES 076599 08/01/2011 EAGLE AERIAL IMAGING 2,825.00 SERVICES 076600 08/01/2011 WILLIAM AYLWARD 194.85 UNIFORM REIMBURSEMENT 076601 08/01/2011 CONSOLIDATED ELECTRICAL DI: 1,147.66 SUPPLIES 076602 08/01/2011 JOHNSON POWER SYSTEMS 14,296.30 SERVICES 076603 08/01/2011 KNORR SYSTEMS INC. 3,795.00 SUPPLIES 076604 08/01/2011 MST BACKFLOW 80.00 SERVICES 076605 08/01/2011 NAPA AUTO PARTS 108.71 SUPPLIES 076606 08/01/2011 POLYDYNE, INC. 2,576.00 SUPPLIES 076607 08/01/2011 POMAAUTOMOTIVE FUELING IN, 4,587.21 FUEL 076608 08/01/2011 PRUDENTIAL OVERALL SUPPLY 366.18 UNIFORM 076609 08/01/2011 QUILL CORPORATON 224.44 SUPPLIES 076610 08/01/2011 SUNSHINE PATINO 780.00 DENTAL REIMBURSEMENT FUNDS 076611 08/01/2011 SKS,INC. 1,197.03 SUPPLIES 076612 08/01/2011 WASH MASTER 560.00 SERVICES 076614 08/04/2011 JARED RUTKOFF 27,329.46 FINAL PAYCHECK Printed 08/08/2011 3:24:33PM Page 8 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076615 08/05/2011 GREENFEAT 4,300.00 SERVICES 076616 08/05/2011 TASO TECH, INC 1,311.44 SUPPLIES 076617 08/05/2011 TASO TECH, INC 3,832.22 SUPPLIES 076618 08/05/2011 TASO TECH, INC 3,360.00 SERVICES 076619 08/05/2011 BEAUMONT- CHERRY VALLEY 275.00 SWING AWAY FOR MDA 076620 08/05/2011 J AND T'S AUTOMOTIVE CLINIC 2,560.00 SERVICES 076621 08/05/2011 SAN BERNARDINO COUNTY SHE 185.00 TRAINING 076622 08/08/2011 A -1 QUALITY HOME CARE 75.00 REFUND 076623 08/08/2011 AIREZE OF THE DESERT 1,319.32 SUPPLIES 076624 08/08/2011 ARROWHEAD 185.07 SUPPLIES 076625 08/08/2011 BARNES DISTRIBUTION 38.43 SUPPLIES 076626 08/08/2011 BEAUMONT LAWNMOWER 607.80 SERVICES 076627 08/08/2011 BIO -TOX LABORTORIES 489.00 SERVICES 076628 08/08/2011 BRIAN'S LIVE BEE REMOVAL SEF 1,000.00 SERVICES 076629 08/0812011 C & A JANITORIAL SERVICES 5,527.20 SERVICES 076630 08/08/2011 ONTRAC 3.36 SHIPPING 076631 08/08/2011 CALIFORNIA BUILDING OFFICIAL 600.00 REGISTRATION 076632 08/08/2011 CDW GOVERNMENT, INC. 1,915.38 SUPPLIES 076633 08/08/2011 CGLIC- CHATTANOOGA EASC 102,768.63 PREMIUMS 076634 08/08/2011 CINTAS CORPORATION #150 659.22 SERVICES 076635 08/08/2011 CITY OF BANNING 432.47 SERVICES 076636 08/08/2011 COMSERCO 2,617.00 SUPPLIES 076637 08/08/2011 CONSOLIDATED ELECTRICAL DI: 210.00 SUPPLIES 076638 08/08/2011 COPWARE 700.00 SERVICES 076639 08/08/2011 CPS HR CONSULTING 175.00 SERVICES 076640 08/08/2011 CSG SYSTEMS 7,113.77 SERVICES 076641 08/08/2011 CSULB FOUNDATION 600.00 SERVICES 076642 08/08/2011 DAVID TURCH AND ASSOCIATES 15,000.00 SERVICES 076643 08/08/2011 DEPARTMENT OF JUSTICE 210.00 SERVICES 076644 08/08/2011 DINERS CLUB 5,001.50 CREDIT CARD 076645 08/08/2011 DIRECTV 186.98 SERVICES 076646 08/08/2011 DOOLEY ENTERPRISES, INC. 3,161.39 SUPPLIES 076647 08/08/2011 JEFF DOOLITTLE 140.00 SERVICES 076648 08/08/2011 E.S.BABCOCK & SONS, INC. 11,600.00 SERVICES 076649 08/08/2011 ECONOMICS & POLITICS, INC 2,083.33 SERVICES 076650 08/08/2011 DENISE FRANCIS 150.00 REFUND 076651 08/08/2011 GALLS, AN ARAMARK COMPANY 1,038.81 SUPPLIES Printed 08/08/2011 3:24:33PM Page 9 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076652 08/08/2011 GAMETIME 793.86 SUPPLIES 076653 08/08/2011 GBH COMMUNICATIONS, INC 96.49 SUPPLIES 076654 08/08/2011 GREENWOOD'S UNIFORMS 474.00 UNIFORM 076655 08/08/2011 LISA GURRERO 190.00 REFUND 076656 08/08/2011 HdL, COREN & CONE 1,283.40 SERVICES 076657 08/08/2011 HEMET EXPLORER ACADAMEY 450.00 TRAINING 076658 08/08/2011 HI -WAY SAFETY INC 639.35 SUPPLIES 076659 08/08/2011 HUNTINGTON COURT REPORTEI 1,945.50 SERVICES 076660 08/08/2011 ISMAEL PEREZ 5,500.00 SERVICES 076661 08/08/2011 JOE A.GONSALVES & SON 3,000.00 SERVICES 076662 08/08/2011 JP STRIPING 3,730.00 SERVICES 076663 08/08/2011 KAISER FOUNDATION 32,068.55 PREMIUMS 076664 08/08/2011 KEEP IT GREEN 150.00 SERVICES 076665 08/08/2011 KOLA FM 4,540.00 SERVICES 076666 08/08/2011 LEXISNEXIS EXPRESS SCREENII 229.50 SERVICES 076667 08/08/2011 LIFE ASSIST 416.48 SUPPLIES 076668 08/08/2011 LOS ANGELES COUNTY WEIGHT 100.00 SERVICES 076669 08/08/2011 MATTHEW PISTILLI 5,370.00 SERVICES 076670 08/08/2011 MOTOSAT 598.00 SERVICES 076671 08/08/2011 NAPAAUTO PARTS 1,672.10 VEHICLE MAINTENANCE 076672 08/08/2011 NATIONAL CLOSING ESCROW& 41.05 REFUND 076673 08/08/2011 PACIFIC ALARM SERVICE 26.50 ALARM 076674 08/08/2011 PEAK EXPECTATIONS 3,460.68 SUPPLIES 076675 08/08/2011 POMAAUTOMOTIVE FUELING IN, 11,056.25 FUEL 076676 08/08/2011 PRE -PAID LEGAL 882.60 PREMIUMS 076677 08/08/2011 PRIME- STRIPE,INC. 606.40 SUPPLIES 076678 08/08/2011 PRO -PIPE & SUPPLY 202.29 SUPPLIES 076679 08/08/2011 PROFORMA 107.40 SUPPLIES 076680 08/08/2011 PRUDENTIAL OVERALL SUPPLY 122.06 UNIFORM 076681 08/0812011 QUILL CORPORATON 1,934.31 SUPPLIES 076682 08/08/2011 RIVERSIDE COUNTY SHERIFF'S 2,646.00 TRAINING 076683 08/08/2011 RUSSELL'S HEATING & AIR CONI 457.34 SERVICES 076684 08/08/2011 S.A MOBIL CARWASH AND DETAI 1,460.00 SERVICES 076685 08/08/2011 SAFELITE AUTO GLASS 210.89 SUPPLIES 076686 08/08/2011 SAN BERNARDINO COUNTY SHE 4,500.00 TRAINING 076687 08/08/2011 SOUTHERN CALIF.EDISON 15,532.53 UTILITIES 076688 08/08/2011 SOUTHERN CALIF.EDISON CO. 9,827.42 SERVICES Printed 08/08/2011 3:24:33PM Page 10 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 076689 08/08/2011 SOUTHWEST NETWORKS INCOF 67.50 SERVICES 076690 08/08/2011 SPANKY'S PORTABLE SERVICE 643.94 SERVICES 076691 08/08/2011 SPRINT 3,360.33 PHONE 076692 08/08/2011 STAPLES CREDIT PLAN 286.46 SUPPLIES 076693 08/08/2011 THE GAS COMPANY 271.10 UTILITIES 076694 08/08/2011 THE RECORD GAZETTE 60.88 ADVERTISING 076695 08/08/2011 THYSSENKRUPP ELEVATOR COF 855.04 SERVICES 076696 08/08/2011 TURF STAR, INC. 587.65 SUPPLIES 076697 08/08/2011 UNITED WAY OF THE 71.00 DONATION 076698 08/08/2011 UTILITY PARTNERS 57,350.00 SERVICES 076699 08/08/2011 VERIZON CALIFORNIA 521.53 PHONE 076700 08/08/2011 VOYAGER 26,363.16 FUEL 076701 08/08/2011 WAL -MART COMMUNITY 2,229.20 SUPPLIES 076702 08/08/2011 BONNIE WEISZ 30.70 OVERPAYMENT REFUND 076703 08/08/2011 J.F. SHEA CONSTRUCTION INC 11,513.00 SERVICES 076704 08/08/2011 SEIU 1,285.00 DUES 076705 08/08/2011 AMERICAN FORENSIC NURSES 192.00 SERVICES 076706 08/08/2011 BEAUMONT UNIQUE FLOWERS 658.50 SUPPLIES 076707 08/08/2011 BEAUMONT LAWNMOWER 254.48 SUPPLIES 076708 08/08/2011 BEAUMONT ANIMAL CLINIC 282.00 SERVICES 076709 08/08/2011 BIO -TOX LABORTORIES 446.00 SERVICES 076710 08/08/2011 CALIFORNIA LICENSED PHLEBO' 680.00 SERVICES 076711 08/08/2011 CITY OF CALIMESA 702.00 REVENUE 076712 08/08/2011 CR &R INC. 4,712.00 SERVICES 076713 08/08/2011 ENTERPRISE 251.08 RENTAL 076714 08/08/2011 GUYS AND GALS 362.50 UNIFORMS 076715 08/08/2011 IBS SIGMA 434.25 SUPPLIES 076716 08/08/2011 JOHNSON POWER SYSTEMS 1,823.88 SUPPLIES 076717 08/08/2011 COUNTY OF MARIN /CAL -SLA 900.00 MEMBERSHIP DUES 076718 08/08/2011 SABRINA MEDINA 40.00 DEPOSIT REFUND 076719 08/08/2011 NU BEGINNINGS 62.00 REFUND OVERPAYMNET 076720 08/08/2011 RIVERSIDE CO.SHERIFF DEPT 413.76 SERVICES 076721 08/08/2011 RIVERSIDE COUNTY SHERIFF DI 1,349.31 076722 08/08/2011 SUN BADGE CO. 41.00 SUPPLIES 076723 08/08/2011 SUNSHINE FILTERS 1,269.24 SUPPLIES 076724 08/08/2011 TLMAADMINISTRATION 690.14 SERVICES Printed 08/08/2011 3:24:33PM Page 11 of 12 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: 1,374,164.36 Printed 08/08/2011 3:24:33PM Page 12 of City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: EFT000581 07/15/2011 BEAUMONT ELECTRIC INC. 4,091.00 SERVICES EFT000582 07/15/2011 STEVE MOORE COMMUNICATIOI 1,425.00 SERVICES EFT000583 07/22/2011 BEAUMONT ELECTRIC INC. 13,702.30 SERVICES EFT000584 07/22/2011 URBAN LOGIC CONSULTANTS 358,802.37 SERVICES EFT000585 07/22/2011 BEAUMONT ELECTRIC INC. 6,372.50 SERVICES EFT000586 07/22/2011 ERMAC 300,000.00 SERVICES EFT000587 07/22/2011 STATE STREET BANK AND TRUS 17,796.93 SERVICES EFT000588 07/22/2011 STEVE MOORE COMMUNICATIOI 1,987.50 SERVICES EFT000589 07/28/2011 BEAUMONT ELECTRIC INC. 6,036.29 SERVICES EFT000590 07/28/2011 R.MOODY CONSTRUCTION, INC. 2,660.33 SERVICES EFT000591 07/28/2011 AKLUFI AND WYSOCKI 16,811.50 SERVICES EFT000592 07/28/2011 RICHARD COOK 3,579.00 SERVICES EFT000593 07/28/2011 MITCHELL WHITE 3,579.00 SERVICES EFT000594 07/28/2011 JAMES NEHMENS 5,000.00 SERVICES EFT000595 08/04/2011 ELITE COMPANIES US, INC. 113,434.96 SERVICES EFT000596 08/04/2011 BEAUMONT ELECTRIC INC. 5,352.80 SERVICES 860,631.48 Printed 08/08/2011 3:25:37PM Page 1 of 1 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name Amount Description: EFT000000000386 07/15/2011 A -Z BUS SALES,INC. 249.05 VEHICLE MAINTENANCE EFT000000000387 07/15/2011 ALL PURPOSE RENTALS 1,257.89 EQUIPMENT RENTAL EFT000000000388 07/15/2011 ARAMARK 133.97 SUPPLIES EFT000000000389 07/15/2011 BEAUMONT TIRE 333.60 VEHICLE MAINTENANCE EFT000000000390 07/15/2011 BEAUMONT ACE HOME CENTER 796.66 SUPPLIES EFT000000000391 07/15/2011 BEAUMONT SAFE & LOCK 214.67 SERVICES EFT000000000392 07/15/2011 CHERRY VALLEY AUTOMATIVE 1,016.99 VEHICLE MAINTENANCE EFT000000000393 07/15/2011 GOPHER PATROL 2,867.00 SERVICES EFT000000000394 07/15/2011 GORM, INC. 305.80 SUPPLIES EFT000000000395 07/15/2011 HIGH TECH IRRIGATION,INC. 3,842.44 SUPPLIES EFT000000000396 07/15/2011 SHRED -IT 187.00 SERVICES EFT000000000397 07/15/2011 XEROX CORPORATION 1,711.87 SERVICES EFT000000000398 07/28/2011 ALL PURPOSE RENTALS 548.92 RENTAL EFT000000000399 07/28/2011 BEAUMONT TIRE 26.27 VEHICLE MAINTENANCE EFT000000000400 07/28/2011 BEAUMONT ACE HOME CENTER 4.67 SUPPLIES EFT000000000401 07/28/2011 BEAUMONT SAFE & LOCK 20.93 SERVICES EFT000000000402 07/28/2011 CHERRY VALLEY AUTOMATIVE 39.95 VEHICLE MAINTENANCE EFT000000000403 07128/2011 DIAMOND HILLS AUTO GROUP 547.80 VEHICLE MAINTENANCE EFT000000000404 07/28/2011 PITNEY BOWES 179.00 SERVICES EFT000000000405 07/28/2011 XEROX CORPORATION 1,445.53 SERVICES EFT000000000406 07/28/2011 ALL PURPOSE RENTALS 188.45 RENTAL EFT000000000407 07/28/2011 ARAMARK 268.80 SUPPLIES EFT000000000408 07/28/2011 BEAUMONT TIRE 279.92 VEHICLE MAINTENANCE EFT000000000409 07/28/2011 BEAUMONT ACE HOME CENTER 562.91 SUPPLIES EFT000000000410 07/28/2011 CHERRY VALLEY AUTOMATIVE 1,052.26 VEHICLE MAINTENANCE EFT000000000411 07/28/2011 GORM, INC. 459.54 SUPPLIES EFT000000000412 07/28/2011 HIGH TECH IRRIGATION,INC. 70.98 SUPPLIES EFT000000000413 07/28/2011 SHRED -IT 250.00 SERVIES EFT000000000414 07/28/2011 XEROX CORPORATION 278.86 SERVIES EFT000000000415 08/05/2011 ALL PURPOSE RENTALS 374.50 EQUIPMENT RENTAL EFT000000000416 08/05/2011 BEAUMONT TIRE 211.43 VEHICLE MAINTENANCE EFT000000000417 08/05/2011 BEAUMONT ACE HOME CENTER 245.97 SUPPLIES EFT000000000418 08/05/2011 CHERRY VALLEY AUTOMATIVE 967.78 VEHICLE MAINTENANCE EFT000000000419 08/05/2011 DIAMOND HILLS AUTO GROUP 614.92 VEHICLE MAINTENANCE EFT000000000420 08/05/2011 HIGH TECH IRRIGATION,INC. 2,472.28 SUPPLIES EFT000000000421 08/05/2011 SHRED -IT 187.00 SERVICES Printed 08/08/2011 3:25:14PM Page 1 of 2 City of Beaumont Vendor Check Register Check Number Check Date Vendor Check Name EFT000000000422 08/05/2011 XEROX CORPORATION Amount Description: 1,568.97 SERVICES 25,784.58 Printed 08/08/2011 3:25:13PM Page 2 of 2 ORDINANCE NO. 999 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, CALIFORNIA AMENDING SECTION 2.08.100 OF THE BEAUMONT MUNICIPAL CODE RE: "CITY COUNCIL -- SALARIES" BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT, RIVERSIDE COUNTY, STATE OF CALIFORNIA AS FOLLOWS: Section 1: Section 2.08.100 of Chapter 2.08 of the Beaumont Municipal Code, entitled "City Council — Salaries" is hereby amended in its entirety to read as follows: "Section 2.08.100 City Council -- Salaries "Each member of the City Council shall receive a salary as authorized by State Law, to be paid at the same time and in the same manner as salaries are paid to other officers and employees of the City. The salary may be increased by ordinance or by an amendment thereto, in an amount of up to 5% for each calendar year from the operative date of the last salary adjustment in effect when the ordinance or amendment is enacted." Section 2: This Ordinance shall take effect as provided by law. MOVED AND PASSED upon first reading this 16`h day of August, 2011, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: MOVED, PASSED AND ADOPTED this 6th day of September, 2011, upon second reading by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: CITY OF BEAUMONT ATTEST: Deputy City Clerk BRIAN DEFORGE, Mayor CERTIFICATION The foregoing is certified to be a true copy of Ordinance No. 999 duly introduced at a regular meeting of the City Council of the City of Beaumont held on , 2011, and was duly adopted upon a second reading on , 2011, by the roll call votes indicated therein. CITY OF BEAUMONT Lo (SEAL) Deputy City Clerk CITY OF BEAUMONT LEGAL NOTICE NOTICE IS HEREBY GIVEN, that the Beaumont City Council will conduct a public hearing on Tuesday, July 19, 2011 at approximately 6:00 p.m. in room 5 at the Beaumont Civic Center, 550 E. 6t" Street, Beaumont, California 92223, to receive testimony and comments from all interested persons regarding the adoption of the following matter(s): ORDINANCE NO. 999 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, CALIFORNIA AMENDING SECTION 2.08.100 OF THE BEAUMONT MUNICIPAL CODE RE: "CITY COUNCIL — SALARIES" Date: June 28, 2011 -ss- Shelby Hanvey Deputy City Clerk Publish one time only in the Record Gazette on July 8, 2011 ORDINANCE NO. 1000 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, CALIFORNIA AMENDING SECTION 17.07.070.A.12 OF THE BEAUMONT MUNICIPAL CODE RE: "FLAGS" BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT, RIVERSIDE COUNTY, STATE OF CALIFORNIA AS FOLLOWS: Section 1: Subsection A.12 of Section 17.07.070 of Chapter 17.07 of the Beaumont Municipal Code, entitled "Flags ", is hereby amended in its entirety to read as follows: "12. Flags. Flags on commercial, industrial, or agricultural properties: a. maximum number of flags for property less than one (1) acre: three (3); maximum height of flag poles: thirty (30) feet; maximum area of each flag: sixty (60) square feet (measured one side only). b. maximum number of flags for property one (1) acre or larger: six (6); maximum height of flag poles: thirty (30) feet; maximum area of each flag: sixty (60) square feet (measured one side only) c. Flags on residential properties less than 3/ acre: maximum number of flags: three (3); maximum number of flag poles: one (1); maximum height of flag poles: twenty (20) feet; maximum area of each flag: Forty (40) square feet (measured one side only) No flags displaying commercial messages, images or symbols may be displayed in residential zones. d. Flags on residential properties 3/4 acre or larger: maximum number of flags: three (3); maximum number of flag poles: one (1); maximum height of flag poles: thirty (30) feet; maximum area of each flag: Forty (40) square feet (measured one side only). No flags displaying commercial messages, images or symbols may be displayed in residential zones." Section 2: This Ordinance shall take effect as provided by law. MOVED AND PASSED upon first reading this 1gth day of July, 2011, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: MOVED, PASSED AND ADOPTED this 16th day of August, 2011, upon second reading by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Mayor ATTEST: Deputy City Clerk Agenda Item No. S ` k STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: COMMUNITY AND ECONOMIC DEVELOPMENT DEPT. AGENDA DATA: JULY 19, 2011 SUBJECT: ORDINANCE 1000 - AMENDING CHAPTER 17.07.070A.12 "FLAGS" (To allow for increased flag area and flag pole height) BACKGROUND /ANALYSIS: It has come to staff's attention that changes are needed to update the flag section of the Sign Ordinance due to issues that have arisen since the last update. The proposed update would allow property owners to have the ability to install standard size poles and flags based on their property size and type. To address these concerns, staff is recommending that the Ordinance will be amended to read: 12. Flags. Flags on commercial, industrial, or agricultural properties: a. maximum number of flags for property less than one (1) acre: three (3); maximum height of flag poles: thirty (30) feet; maximum area of each flag: sixty (60) square feet (measured one side only). b. maximum number of flags for property one (1) acre or larger: six (6); maximum height of flag poles: thirty (30) feet; maximum area of each flag: sixty (60) square feet (measured one side only) c. Flags on residential properties less than 3/a acre: maximum number of flags: three (3); maximum number of flag poles: one (1); maximum height of flag poles: twenty (20) feet; maximum area of each flag: Forty (40) square feet (measured one side only) No flags displaying commercial messages, images or symbols may be displayed in residential zones. d. Flags on residential properties 3/a acre or larger: maximum number of flags: three (3); maximum number of flag poles: one (1); maximum height of flag poles: thirty (30) feet; maximum area of each flag: Forty (40) square feet (measured one side only). No flags displaying commercial messages, images or symbols may be displayed in residential zones. RECOMMENDATION: Staff recommends that the City Council: 1. Hold a Public Hearing; and, 2. Approval of the 1'` reading of Ordinance 1000 amending Chapter 17.07.070A.12. Very truly yours; CITY OF BEAUMONT Rebecca e g Assistant Director of Planning Agenda Item No. ✓ --c STAFF REPORT To: Mayor and Council Members From: Community and Economic Development Department Date: August 16, 2011 Subject: Authorization to Accept Open Space Lots for Tract 30891, Lot 121 & 30891 -1, Lots 122 & 123, and Oak Valley Parkway/Desert Lawn Drive Right -of -Way Landscaping within Ryland Homes, Shadow Creek subdivision, Located along the north and south side of Oak Valley Pkwy., west of Desert Lawn Drive, and along the western side of Desert Lawn Drive and Brutus Way, north of Oak Valley Pkwy. Background and Analysis: The proposed Certificate of Acceptance will convey real property necessary for the maintenance of Lot 121, designated as open space within Tract 30891, and Lots 122 and 123, designated as open space within Tract 30891 -1. Additionally, this request is inclusive for Right -of -Way landscaping maintenance of Oak Valley Pkwy. and the areas surrounding Desert Lawn Drive. The above mentioned lots have been inspected to the satisfaction of the Planning, Public Works and Community Services Departments. Recommendation: Staff recommends APPROVAL of the proposed Certificate of Acceptance. Respectfully submitted; CITY OF BEAUMONT Chris Tracy Associate Planner Recording Requested By: When Recorded Mail To: City of Beaumont Planning Dept. 550 E. Sixth Street Beaumont, CA 92223 CERTIFICATE OF ACCEPTANCE THE CITY OF BEAUMONT hereby ACCEPTS the offer(s) of DEDICATION(s) of lot(s) 121 the real property in the County of Riverside, State of California, as dedicated on TR./PM. 30891 BOOK 755 PAGE(S) 427 DEPARTMENT USE ONLY Signature Mayor /City of Beaumont STATE OF CALIFORNIA )SS. By: COUNTY OF } Title: Date: On before me, (INSERT NAME AND TITLE OF OFFICER) personally appeared SURVEY DEPARTMENT APPROVAL who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under Penalty of Perjury under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Of Notary Public MAIL TAX STATEMENTS TO: Q a waTM Lwr a 7/r a1Y auwmr rRILTaLU. sarmw S MCW% B J snt///L RawE I aO3i 0M e1Dw ON AVO,, t 1 eow wR/M aPJTM' 14 KXU E 0' rxE w AMORUF or sLM1i1: /1ECGNAS Of DIE CLLLVIY oe ♦tfl6q[ SQ/E Q< L'AfrOOVla I. nWT An J l CCWGM' Tw.99 AOig O T. I MCT NO J ' ttWRMS 1T0 LOTS AD LLIPAEO IOLS A" nwOLYJI -IeAT IYIS) Aw Lot 12I (09DV S%X LM S aIILOM' Y18AGiLS SNYL Cawaov TO EOSIMC T 4" iiLYAA/aYM a DR.O E E490.9m sIWL IBPJ fPEE OF, R.[OacS Aw Ossnalcl O wa — BE7 I" [P. r%MASRC am -a JJr. rI4As 000AMY f0Iw0 I" IP. ♦ - POP/ PER la . �.,yy? /J� _• Lw[LSS OnI[Aa6C ME wlin () wuaNs R6LY140 Aw .44WWO OIM MR R%5 IOP/7 -IJ f 7 w ,V, It, MMI.— ."li. OlO PDV 7A J009r -; !C N weans MMV aU. PLR AS es/sz SEr i" LP. %aM+ ".. S Galt W SP1 'A' aaI) M 1Fi10 AOD 'MG 'LS 53t4"• w CONWM OW M SIw C MM) AT AIL AE1a wr CIwFFns iO caw" CIR gm-4 nuPt IaaElT anraMti AVIM SE/ IFAO AMD Aft -a S3Ia' W mP O< nAta CMY. L9. Sm L" Aaw) N Lri/ A< FROVr Lot OaIY�[IPS M SAi LOT U,*s FAOAC7eO MOM EOSAw BCS Pwrbw O".m MCMAa M aAatlt fM'W fl0.'1°E1Mr [at MAESS OiEA11lSC Aorta ALL M'Naa AW set AttYM6WYC m ANVM r CIaIRY ORLYYIACE AY/. HII.Y LNVIKUNMLN IAL GUNS I KAIN I SHLL I _`— 87 M 7W MY LF AM#A ,, COMM Q' iftV SR& STATE 6F 61UFVMM ��� { SHEET 1 OF 1 SHEETS 124 TRACT NO. 30891 TE Valley Bl.a `�` a� - - A PONr70N OF THE nMCTAONK NOWNWEST OLURr R OF.SECTAW i, T0Nh5MW J SOUTM, RANGE r WEST, SAM 81 I Q �0T BERMARDAW L/EI%OMM. ACCLI®14 TO wr OTT7LYAL PUT mm w, EXCEPT 7TLIT POR710N LTaYO SOUIMERLY of Or SAY 7IMOTEO C/NM ROAD AS &UNTEO 70 THE COUNTY OF RLRERS/OE BY AM nr oaraaw swono maE i eq j I i THE Aw77mr Lar ACCLIRDIEO .RME 4 /A46 BI Avow 755, PAGE 427, OF OMFXUL RELICT= AN nee a7" OF JHE COUY7Y 7.-A—L�l - turf 1 11 rn St RE'V CORLIER Bi SW MOM, W TIE CITY f BE•L(L WT 'TTA IE Or CALN�PACL• 2= IM A M! COMPAAMES� 2VG —P AYA - ,1�Lee EOny b : �KIY •£ 1175 10917-li W VALLEY TRVY 60 BENA/ONT sw w m wr Tar mu%. mR 10, Avr+maa A twr Pm/R7ta✓ MIX" FARCE[ 'L' ILA 11 IM /rCM 7 -25 -97 PEN wSIR MC 261 MINN IMP PawO r' LKW PFr Va �� " 'j PER SS 'Ant IJ _ �� SEE slk-u N0. 31 32 (M 57vtw —7T) BlSS O wDmMT - /JII,79• M I/A Ota SEC 3 sa Im s ra 6 5 1 SEE An. S 1 8 fl ,a ] 8 4r— I I NrW. Sam SEE ywwm I' IRAV Far 2J I rov I I W 95I 94 931 92 'iff / 21 19 1 Lib to @7 @@ 68 1@ 77 fB 15 14 13 72 11 I 10 9 @ 78 5 4.7 2 r{ I .Ywr ' t Ett A t & BLt s tMMS 771 71 7Z I — LwE a1TA �' LI wV1]'SI'E 13.ar 24 25 26 27 2@ 29 M 31 32 1 h L�L - T I j JJ'Oa'W IT" "°' �.� u mu E Saar 1 .73 Ji - I .iT> 111 11? J73 114 115 its 117 d 118 778 1�0 g 96.1 971 98 I9 1� 1 T •�� u A� sass• aar I ALR 7 Aa 4. I. 81211 7201 11.9 i Prom % aAav Fsr o E Is ur rs•I a JM' I 43 44 43 42 4140 397@ 37 35xS I 770 109 10B 107 1 JO6 JOJ 102 101 f00; �I LiT TIT• LIJ as rr I � fa.lav � Rs 1� 1JaO9/ 48 'JI "M - �. awjw NO Jr(er arf (a 11.1J•1T CI 4 a sr a•/ m• 47 tMmlla RACLD OY AY IIOKIIIt TOY. ..o• r.IB' TJYB' •yam - 40 50 1 I ,J• 51 52 I 91 93 94 95 - 97 9@ 9L g �. ` IT .IT M fL'ITL Nl) t IJ I ,� 8.9 - A_trvr% M t 18 szzl• 1 Ig_ e- � '� &Y 84 I 81 85 Oa9 , 160 59 @@ 58 57 55 ss s4 vJ az I & °.• I00 ,�n P,G/� f\ ar�irJr L r7w� _`— 87 i 124 .VL aRass srwt er cumsc9m MITI OASS A" argAt Lwlaaa AS PM - 81 I Q �0T nr oaraaw swono maE p I i so Peuv m Br ®Lws LYA snot /caa{ RE O[I[t04'R plat AlmlerAlo : �KIY •£ sw w m wr Tar mu%. mR 10, Avr+maa A twr Pm/R7ta✓ MIX" �J AI.L• @ LOT g• _ �� SEE slk-u N0. 3 rwlmomyi 1MV swaw waxwoE IvT MJT /At71a m IIr mtcw,n ROTC N � of _ FW tO0TC/ImY m MV" Pi IOaw6 4/ AA9mgild PIr M%W m Pas IOM C) awJ wwC R.waIV AOMMMf 1 Lib to @7 @@ 68 .Ywr ' t Ett A t & BLt s tMMS 771 71 7Z FM W&VaAiratmsAw K0% W wwTEAa'TII 11♦7 O°6V 9garAF.6' 9wL L Aa116r0 N NmOMS wl m WWr EArtEarsm 4A Mwtanors A55X11ww ar AlaPla9lRiF am11CT 9taLE 73 74 1 h j atsnlsalE PW LwM/wwYt o•NL nIE Np!$'aPY tn9trs amt Br aror Slla`( AEaa I •�� 7@ 77 e � i Prom % aAav Fsr nr RLO9mO S191E11 � AaF M'alMIS SMYL aE wSW --UV wIO �I � fa.lav � Rs 1� 1JaO9/ W Ml A AmfPILD BY AE AN'NO'MIR' MrlP AOtCI AIIR m AW [OwIOTdE BrBaC 'JI "M - �. arf (a 11.1J•1T tMmlla RACLD OY AY IIOKIIIt TOY. r.IB' TJYB' •yam - �. ` IT .IT M fL'ITL Nl) t IJ I KILIE)' PAHJCM4IY - A_trvr% M t 18 szzl• 1 Ig_ e- � '� � ar�irJr L r7w� �8 GRAPHIC SCALE --- .__ - N -__ --------------------------- (AMlOYKIIXiaaa) I 9w Y Awn Yb =a&* _ ___ _____ ____ -_ -- (Of Taal) PLP dtOY T37/A17 Ms__/ - - t Tae► - 100 & I Recording Requested By: When Recorded Mail To: City of Beaumont Planning Dept. 550 E. Sixth Street Beaumont, CA 92223 CERTIFICATE OF ACCEPTANCE THE CITY OF BEAUMONT hereby ACCEPTS the offer(s) of DEDICATION(s) of lot(s) 122 & 123 the real property in the County of Riverside, State of California, as dedicated on TR./PM. 30891 -1 BOOK 755 PAGE(S) 427 DEPARTMENT USE ONLY Signature Mayor /City of Beaumont STATE OF CALIFORNIA )SS. By: COUNTY OF } Title: Date: On before me, (INSERT NAME AND T1TLE OF OFFICER) personally appeared SURVEY DEPARTMENT APPROVAL who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under Penalty of Perjury under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Of Notary Public MAIL TAX STATEMENTS TO: aASTS OF BEARINGS 111E MWM !AE � /AE AM OtARRA CY FAACIaAIIL SEClNAV S lOA1N9Y° J SEN//K AwASE I HEST. SW.LE.W6IMNW AFMDLML Baw At11lM arJTOf NEST PoP YV.AV FM N 61iKp IM AT ANOES ]. TINPOY.C/I 11 NYAI/SAE RI' ILCUPr3 OF 31AR RECO .s ar 7M' COWly W RIVtW& SUN LF avAlo wl 'S NO NOTES I. RACFAO -1 -1 -MAY AMM aR= 1. fA1CT W J[w91-) C[wE 121 LOTS AND IETTE.im [Ors A' D#?OUIH '9'(SREE75I Aw LOTS ITT. • 111 (aW 9 -7s,1 AW LOT 124 (~ SINE} 3 eRaRAC SE/91Lx3 sIA�LL ttH/zwN ro EA'd/MO 26WN: REZCaArKNc I. LwA3WOE flSE1EMt .111111. 9F 1iEPr iREF LY BI.wMOS AM ReSJRITA6Y5. O N ,LS SET I' LP. WI Pus_ P[ITi srA - • N MS'Z M I' LP. AW TAa. Ls S . atGll I 1 - a/ ao 7a M 77 I M b. A2 eo e� ee m e4 u ez !ER R/5 109/1 -1J• LmLiW OINERNSE MIEO ct-yy NV THE WY OF B6VMON7., OOUNTY OF MKR-W& STATE OF GILD V44 94 SHEET 2 OF 9 TRACT NO. 30891 -1 SITE `� "�°" �f �)9f A POR77ON OF THE FRACTIONAL NORDIWEST OIARTER OF SECTION 5, TOWNSMP 3 SOUTH. RANGE I WEST SAN N ih Sf auwLARDN40 AcwDAN, ACCOLRD"IC TO THE LifRcw PLAT THEREOF. EXCEPT 7HAT PoR7TON LY1NC SOUTHERLY OF 1O THE AP R77,MY LME OF SAN 77WOIEO C/NYCIV ROAD AS CRANED 70 THE COL4VTY OF RNERSIDE BY DEED ~ Lso�°i�i a l[�r dt RECORDED JUNE 6, 1946 IN BOAR 755 PACE 427, OF OEFACAL RECORDS IN 7HE OFFICE OF Tilt' COW7Y (I Rar.ATES RECLNO Ara) AfaSL44ED N. PER A%$ REM90ER OF R/WDMDE COUNTY, AV THE CITY OF B&WAA N7, STATE OF GUFORNLA REIIO `/ALLEY FRVY 60 1! rJ 1 I NOYFA/B£R, 20aJ THE AVW C0A#%ANES /NG - BEALWIDI(T BWND4RY AND INDEX MI vx;mcy mw AO 5-_ K7s' C07 FOI.PIIO I' LP IY71s f0I4tl0 RAXX ROLE S)M PYASx lkfk' PARYEC "G' W / 1189 .PC2'9 ) -]5 -9) RWn AaP KN. LYN - PFR m5T n0 162Mf R/S 109/1- IJ W/rA0 •R.T 9WM, fi R3: PER RS 10D/1 -IJ As 09/]-11 J1 131 IJIAAJ 9 MerJTOYW %1111' J BESIS R° Bf AMVS /991.94' N 1�4 NQ sEC S HIS.JB' 6 _ _ _ _ - _ _ - - -- - - - -$iF Si#E�T NG B <> YdN'AIES IPELl1P0O1)A PER IVS M119 -09. K-TS - • N MS'Z M I' LP. AW TAa. Ls S . atGll I 1 - a/ ao 7a M 77 I M b. A2 eo e� ee m e4 u ez !ER R/5 109/1 -1J• LmLiW OINERNSE MIEO si Q 9J 94 W 91 91 . Be pp• (I Rar.ATES RECLNO Ara) AfaSL44ED N. PER A%$ 1! rJ 1 I - —SEE' SHEET AO 5-_ C07 OC WRf RAXX ROLE 73 _ _ _ _ - _ _ - - -- - - - -$iF Si#E�T NG B <> YdN'AIES IPELl1P0O1)A PER IVS M119 -09. K-TS 93' 97 99 99 IGtl Ja, 101 I R) Ia r03 /Of ro) ,a e9 M (( J) "Ara A c aTA PER Rs BI/S i 1 R[1NwaER MR2i �+ L4 JIS )I n n I SET I- LP. WIKW, IS JJ46 MW.. M SIR W AawJ OA [E10 AM 'LS •E' AT Lta 3146; N G'LW*M (AN. W M A..) ALL AEN LOT CYPl1ERS AND CON" COrHIGYS fUCW WALM OT/EI141W AOIER � �I21 1" a Jre Ir) rr6 Irs rr4 rJJ Irz Ir/ Ir0 Ip9 66 e) 'LS 'E I i wQw ^ SE MET Na SET (FAO ANa m SMC, N 2W OF LYAPB MA' CR SIR KN) N OF NL/ LOT N LW SX]E [OT GAES AfalEClm AM NRP n a z =% - - LRT ro• _awvn6 W1r _ Ni t--� E.C.'S ANT SCT PINlEC1ED PEA4IMJCYRAIP aP AI61a. /NOW APRNEIPn /AJ/ER ; � MI9'JJYAEN m.4o• - La4E !AYlESS OJNOPYO'F An. ga sn AcLUmw^ rn /x AGL EAawIt1EN /S A RRSIX COUM 01V.P CE R = i�l Cu �8 lLn�L Q a J 4 s 6 ) e 9 ro n M 11 I - L] §N� tg 3 A 1 8 .E£.9iEE %Gt Y^ Z S 12 A o y All `. 1 L I x 2T s]. �7 x le u FdSFUF.VT NOTES q O W G )TI 4,. 1 1-011 ly W(o SJ Is I aT m @F I 1Q AN FA.¢YCNT !RP U14lRS AMO.NGCWMK PA0905E5 N �i R E /. 190 AC SEE SHEET f Na 6 JI FA WP Cf SWI.SNN C. AOAW ERTRV CR RLZTTPLISD J- 27-)940 AS ERSIIRN4Ml Aq a)4AS O.P. h I� 4 TJ 22 o 14 . ?Q AN Ewer FOR r Mflxs AM ACEIOITK NTR'VSGS w « W I ' I (y C N 2J 16 Si ri I. 311 FA WP 6F N M R RFCaEO -l0 -1964 AS AsmmvI'r, 44= aR. { I J! aJ � - - JQ E:aF4EKr fLN PI.A'.0 UlE 1111 w FA WR CY 3dRhrL6V GfiaRIW1 m151M' CR POP a6I. RCL1YPOfD ESM AT 40' MYY AAO �� S GOI T RNt'jp 1SFA R®)F AS AsF. MA 22= O.R L L•y2 PEN ar. i LJ I uJr R.I 'W 'ss J6 JJ M JA ID u u u b 4Q EASL]AEM PIJIP RE'Cgr6rAE RRAOM" N fAWP RF RM' -- _ - = fLYNtl /' LP.. y .�, W .7•' LI 11 u 46 IJ 111LGfY A1.PJNERS LP. PER Yd'T. AKL SC01-W 10.016. Airm" J- 29-20 am M W~- POLL R9 a1: PLF RS N/3i 7 -14t IJe). AtlJ 6' r • • 1 © FAS' l Rw AEg95YXAt GYl.1M`K w FAWP a� PMREF -�- yJR00' § I T +AalEx Rc.. PER aASr. 0.a %a- o2rwor R100 -M. Esro J -2D -2001; RR. AIRVLQ A/ Is• Nxr AKO M4M ElL _ _ nmw'KW - -- - - SAt�. tI6126D•>_ OF SUp[y a AKNUyENC1/,1yy r�-f�I F' Y _ R9 `WL SRREY t AAA9gE]y/,1R1y - 1°I -III tr - �44 FASENO// FOP AYLI+JPOC4 ReION w N FAKw tY RH' Iw1LE1' PILRIAIM L.P. Ml 1161. IKl IG04-OT)di/9A d4rM -D9 _ SW RII9TED GMRV rN10 _ RS• SW RItlJEO CM'KW� �� RL J- xaR. 'ZZ:E✓Z SP- A R- PR -` - e AN EISEAIENT NM U,ItUDS An0 AC. N1K PLW05a N LS 10,4 %Llmt MO AST. .- 4 eac _ry FAWP'OF SOUKRVARLwM1 OAS LYdCRQYD - - - SNREYt MWM3M6NrA- - - - -- $ L R OD-09 -TORT AS NJJAPArtNT MJ. 2gpJ- 641674 M, AN ass FOpN WOF sdr2 NIH SEC L.C, PEIP RS' W/10d - - - _.- _._ _ - - - - - - - - - - - - - - O4[DABw1 CAS Ca RELaROEO LWERITA . OB -I6 -1830 AS AWJAUENf AQ 2954 6OOK 1197• INLA" 61FARAW RSTANCE 276 AM 06- X1-I9M AS MNMAIENT ML IS6W), aR. L) -n' 5411` %00' AN EA-1wr NR9 ~ff Al OR fia" AM 7AC ­7 lT A ro EY1DW THE SGR OF W'S MO A4S N FAIN. SDIS GYRT861N1 CAS O0 R£CQPLRD 13 LI AM]]'SI'F I.PJ W %00' %Sr 2 d 1 A14 ii -'llNtlkllT Na 47161, RR. 16 -11 931 AS 45 LS u IHPJ IR11T E JA41' Mew 17 MrJ W 6 n[ h JR IA'AT E 6363• Awl I N. MI [4 tl K LURK R1TA M =15 O T1T' [ 441' am- 1AS/X pLP. ARW m 1/ MC GRAPHIC SCALE RAMS OELU ARC NDTJ4• £ 301 LP.. AO A1R R1L VV4 AWEJMrr .W111'17E 2346' i.L6r (RE mu) al' Nw, AS 106/1 -rJ AM RS ERP NM .rf JA61• L Imd L60 It ANDD r LP r/ Pucx auc Ls STN[ AIA9V FlM RS IOD� -,J n n FN V 9 \� S r LP. pwam 49 RUST/ /E7r .PS -uta FiD AT vl )'LP. AIIN LS NOIB Rtml m 0.6 r LP. L10GED Ls RS fPER 7 -1J IJ MO Rt 8-aD 1 RYLAN D HOMES® Southern California Division 1 250 Corona Pointe Court, Suite 100 Corona, CA 92879 951 - 273 -3473 Office 951 - 273 -3472 Fax www.ryland.com July 15, 2011 City of Beaumont — City Council 550 E. 6th St. Beaumont, CA 92223 Re: Tract 30891 & -1 LMD and Oak Valley Pkwy Ryland Homes — Completion of Landscape Maintenance Dear Council Members: This letter is in reference to the completion of the maintenance period and successful turnover walk on Thursday, July 14, 2011 of the City of Beaumont, Tract 30891, Open Space Lot 121; Tract 30891 -1, Open Space Lots 122 & 123 and Tracts 30891 & 30891 -1 Oak Valley Pkwy. frontage median and slope improvements. The aforementioned landscape and irrigation improvements were officially turned -over to the City of Beaumont for maintenance on July 14, 2011. Thank you in advance for your time and consideration regarding this manner. Please fell free to contact me with any questions or comments at 951 - 300 -5111. Sinc rely, so G. Jones Director of Land Development / Purchasing Ryland Homes — Southern California Division C ity of Beaumont SSD E. Atli Street Beaurtott, CA 9Z2Z3) (951) 769 -S520 FAX (951) 7694526 Entail: eitylu1110ci.hea11 Moil t.ea.Its www.ci.heattnott.ca.nns PLANNING DEPARTMENT REQUEST FOR ACCEPTANCE OF MAINTENANCE OF OPEN SPACE LOTS Date: 7/22/Community /2011 To: Services Dept. Name of Reviewer Public Works Dept. Name of Reviewer Planning Dept. Name of Reviewer From: Chris Tracy, Associate Planner RE: Ryland Homes — Shadow Creek, Tract 30891 (Lot 121), Tract 30891-1 (Lot 122 & 123), and Oak Valley Parkway Right -of -Way Landscaping Improvements. Name: Jason G. Jones Address: 1250 Corona Pointe Court, Suite #100, Corona, CA 92879 Ph. Number: (951) 273 -3473 The applicant has requested the acceptance for landscaping maintenance by the City. Please sign below when the applicant has completed all requirements as set forth in the conditions of approval for the project and return to me for processing. If there are any items which must be addressed prior to the City accepting these lots, please note them below. Thank you. Chris Tracy Associate Planner 951- 769 -8518 I have reviewed the above referenced project conditions of approval and have no objection to the request fov'ueptance oMi aintenance ofiQ above described open -space lots. Name Or Additional Comments to be addressed: Title Z� Date C ity o)17 Beattinont ii0 F. 64li Strccr t3cainnont, CA 9222-3 (95/) 769 -5520 FAX (95/) 769 -b'S26 Email: IIt Moll r.cri.ir, www.ci,1'c'I imontcl.11s PLANNING DEPARTMENT REQUEST FOR ACCEPTANCE OF MAINTENANCE OF OPEN SPACE LOTS Date: 7/22/2011 To: _ Community Services Dept. Public Works Dept. _ Planning Dept. From: Chris Tracy, Associate Planner Name of Reviewer Name of Reviewer6 ti >' 100 ham- N Name of Reviewer RE: Ryland Homes - Shadow Creek, Tract 011 (Lot 121), Tract 30891-1 (Lot 122 & 123), and Oak Valley Parkway Right -of -Way Landscaping Improvements. Name: Jason G. Jones Address: 1250 Corona Pointe Court, Suite #100, Corona, CA 92879 Ph. Number: (951) 273 -3473 The applicant has requested the acceptance for landscaping maintenance by the City. Please sign below when the applicant has completed all requirements as set forth in the conditions of approval for the project and return to me for processing. If there are any items which must be addressed prior to the City accepting these lots, please note them below. Thank you. � Chris Tracy Associate Planner 951- 769 -8518 I have reviewed the above referenced project conditions of approval and have no objection to the request for ace6aagce of maintenance of the above described open -space lots. f-+- Ms &,i6J %11 i JsPt-3-n A � ti, � C-7 /2zj « Name �' Title Or Additional Comments to be addressed: C ity of Beaumont 550 E. 6th Street Beaumont, CA _92223 (951) 769 -8520 FAX (951) 769 -8526 Email: ciryh�rll C�?�ci.1�e���nnont,cn.u� www.(i.ht"Iunuontra.us PLANNING DEPARTMENT REQUEST FOR ACCEPTANCE OF MAINTENANCE OF OPEN SPACE LOTS Date: 7/22/2011 To: _ Community Services Dept. Public Works Dept. Planning Dept. From: Chris Tracy, Associate Planner Name of Reviewer Name of Reviewer _ Name of Reviewer r i _Tmz�n_ RE: Ryland Homes - Shadow Creek, Tract 30891 (Lot 121), Tract 30891-1 (Lot 122 & 123), and Oak Valley Parkway Right -of -Way Landscaping Improvements. Name: Jason G. Jones Address: 1250 Corona Pointe Court, Suite #100, Corona, CA 92879 Ph. Number: (951) 273 -3473 The applicant has requested the acceptance for landscaping maintenance by the City. Please sign below when the applicant has completed all requirements as set forth in the conditions of approval for the project and return to me for processing. If there are any items which must be addressed prior to the City accepting these lots, please note them below. Thank you. Chris Tracy Associate Planner 951- 769 -8518 I have reviewed the above referenced project conditions of approval and have no objection to the request for acceptance of maintenance of the above described open -space lots. r 'Z� If Name Title Or Additional Comments to be addressed: -- NO - a4- "4h►,o- Agenda Item No. 1 J, STAFF REPORT To: Honorable Mayor and Council Members From: Ashley Starr, Customer Service Coordinator Date: August 16`h, 2011 Subject: Approval of the City of Beaumont's Annual Partnership Overview per requirements of the Southern California Edison's "Energy Leaders Partnership" Background and Analysis: In 2010, the Beaumont City Council approved an Energy Action Plan (EAP), a vital component of our "Energy Leaders Partnership" with Southern California Edison. The EAP is a living document which identifies energy saving projects, sets goals for completion and ultimately assists the City in reducing energy usage by 20% by the year 2012. To continue to advance through the Energy Leaders Partnership, the City of Beaumont must provide evidence of implementation of the Energy Action Plan. Per Southern California Edison, implementation actions must include: evidence of inclusion in the Capital Improvement Project (CIP) budget, evidence of integration of EAP in City policy documents, evidence of substantial implementation of energy efficiency measures as identified in EAP as part of the annual planning process. To achieve this goal staff developed an Annual Partnership Overview (APO). This document includes the previously approved EAP, current approved CIP budget, details current and future projects and provides evidence of implementation and completion of projects in the form of attachments. Recommendation: Staff recommends APPROVAL of the Annual Partnership Overview (APO) as evidence of implementation of the Energy Action Plan of the City of Beaumont. Respectfully submitted; CITY OF BE UMONT f; Ashley Starr, Customer Service Coordinator The City of Beaumont's Local Government Energy Leader Partnership with Southern California Edison 2011/2012 Annual Partnership Overview 1 TABLE OF CONTENTS PartnershipProfile ..................................................................................................... ..............................3 Goalsand Objectives ................................................................................................. ..............................4 Rolesand Responsibilities ........................................................................................ ..............................8 PartnershipProfile .................................................................................................... .............................15 EnergyEfficiency Projects ........................................................................................ .............................18 Implementation and Activities ......................................................................... ............................... 22 Eventsand Outreach ................................................................................................. .............................27 StrategicPlan Support ............................................................................................... .............................28 Appendix Energy Action Plan 2011/2012 Capital Improvement Plan Budget PARTNERSHIP OVERVIEW The Beaumont Energy Leader Partnership Program is a local government partnership between city of Beaumont and Southern California Edison (SCE). This Partnership was formed as of 2009 and the Partnership contract was renewed for another 3 year program cycle from 2010 -2012. This partnership is built on the City's efforts to enhance energy efficiency through state -of -the —art retrofit projects of existing municipal buildings and the community in whole. Energy savings goals are established through city identified projects and funded with Partnership incentives including technical assistance. Community energy efficiency efforts are implemented by the Partnership marketing and outreach funds. The Partnership also supports the Strategic Plan activities within the City according to California Long Term Strategic Plan. This detailed partnership plan is developed collaboratively by the City and SCE, for work conducted within the SCE service territory, as a guiding document through which partnership goals and objectives will be achieved. Partnership Team • Local Governments: City of Beaumont • Utilities: Southern California Edison (SCE) Partner Contact Position Tel # E -mail SCE Gregory Haney Manager 626 - 302 -0652 Gregory. Haney @sce.com SCE Joanna Chang Project Manager 626 - 302 -0644 Joanna.chang @sce.com SCE Cynthia Garcia BCD /G &I Rep. 909 - 873 -7959 Cynthia.Garcia @sce.com SCE Jennifer Menjivar LPA 760 - 202 -4231 Jennifer.menjivar @sce.com Beaumont Ashley Starr Program Manager 951- 769 -8520 astarr @ci.beaumont.ca.us Beaumont Elizabeth Urtiaga Resource Manager 951 - 769 -8520 eurtiaga @ci.beaumont.ca.us Beaumont Rebecca Asst. Dir. Of 951- 769 -8520 rdeming @ci.beaumont.ca.us 396,905 Deming Planning 992,263 kW PARTNERSHIP GOALS & OBJECTIVES FOR 2010 -2012 Goals Energy Savings — Municipal Facilities 2010 2011 2012 Total kWh 396,905 297,679 297,679 992,263 kW 91 68 68 226 Energy Savings — Community Objectives Objective 1— "LEAD BY EXAMPLE" BY GREENING MUNICIPAL FACILITIES The program element for government facilities consist of retrofit of City and municipal facilities, retro- commissioning of buildings, and integrating Demand Response into the audits, described below. A- Retrofit of City and municipal facilities The City of Beaumont plans to complete a comprehensive retrofit of all existing municipal facilities over the next three years. All municipal facilities have already been audited for energy efficiency and cost estimates for retrofits have been provided to the City Council and City Manager. Potential opportunities identified for energy savings include but are not limited to: comprehensive lighting retrofits (indoor and outdoor), installation of Variable Frequency Drives (VFD's) on various pumps, and HVAC retrofits. 4 2010 2011 2012 Total kWh TBD TBD TBD TBD Objectives Objective 1— "LEAD BY EXAMPLE" BY GREENING MUNICIPAL FACILITIES The program element for government facilities consist of retrofit of City and municipal facilities, retro- commissioning of buildings, and integrating Demand Response into the audits, described below. A- Retrofit of City and municipal facilities The City of Beaumont plans to complete a comprehensive retrofit of all existing municipal facilities over the next three years. All municipal facilities have already been audited for energy efficiency and cost estimates for retrofits have been provided to the City Council and City Manager. Potential opportunities identified for energy savings include but are not limited to: comprehensive lighting retrofits (indoor and outdoor), installation of Variable Frequency Drives (VFD's) on various pumps, and HVAC retrofits. 4 B- Retro- commissioning (of buildings or clusters of buildings) The Beaumont ELP will focus on retro- commissioning municipal buildings through energy management systems for City Hall and the Police Department. In addition, this partnership will examine other creative ways to improve building efficiency and reduce its overall carbon footprint through examining hours of operation, evaluating possible lighting and HVAC procedural changes, and creating an atmosphere that encourages conservation and wise - stewardship of all natural resources. Example: One such project is the retrofit and recommissioning of the Beaumont Police Administration Building and Dispatch Center. This cluster of buildings was formerly an elementary school. The City purchased the property from the Beaumont Unified School District and plans to leverage Energy Efficiency and Conservation Block Grant funding with SCE's incentives and rebates. C- Integrated Demand Response into the Audits The City of Beaumont has already enrolled in California's Statewide Flex Alert Program and implemented an internal educational campaign. In addition, the City has participated in one or more SCE DR programs, developed a Peak Demand Reduction Action Plan, distributed Energy Solutions brochure to employees, completed an integrated Demand Side Management audit at all eligible facilities greater than 200 kW as part of Demand Response Criteria under new Energy Leader Partnership Model. In order to meet the DR requirement for next tier, Platinum, the City of Beaumont plans to organize a local outreach event during the Spring /Summer season to promote demand response /IDSM, ensure at least 50% of eligible facilities participate in an SCE Demand Response program and develop an Energy Reduction Action Plan for the participating facilities and participate in SCE's Auto DR program at least one eligible facility. Example: As part of the implementation of the DR requirements, the City's Waste Water Treatment Plant has been enrolled in Demand Response through EnerNOC and has successfully responded to each "event" that has been called since the program was implemented. Recently the City has conducted co- branded marketing and outreach to residential customers on SCE's Demand Response programs, ensured at least 25% of eligible facilities participate in an SCE Demand Response program and developed an Energy Reduction Action Plan for the participating facilities and implemented a DR measure recommended from the IDSM audit at least one eligible facility. D- Technical Assistance for Project Management, Training, Audits, Etc. The Beaumont ELP has already dedicated one full -time employee to oversee the administration of this program. In addition, two City employees have attended a workshop provided by CTAC and continue to be in contact with SCE staff and project management on a regular basis. A specific budget for each of these elements will be included in the City's comprehensive "Office of Sustainability" which has been approved by the Beaumont City Council. The City has also partnered with UC Riverside's "SC- RISE" program in order to obtain additional "third party" technical assistance for future energy efficiency and renewable energy projects. The Beaumont Partnership has also taken advantage of SCE's technical assistance contractors (OnsiteEnergy) in completing a comprehensive energy audit of the future Police Administration Building and Dispatch Center. E- On -bill Financing Although the City of Beaumont plans to finance any retrofit projects in house, it is a possibility that on -bill financing may be utilized for certain HVAC retrofits that may include the use of alternative forms of energy such as hybrid AC units (solar) and "load shifting" technologies. Objective 2 — ENCOURAGE CONSTITUENTS AND STAKEHOLDERS TO MATCH OR EXCEED LOCAL GOVERNMENT EFFORTS A- Outreach and Education The City of Beaumont Energy Leader Partnership has established a three year ME &O plan that incorporates public events, educational workshops, and other venues for publicizing the partnership goals and providing various types of assistance to local business owners, private citizens, and other public entities within the City's jurisdiction. In addition, the City of Beaumont plans to actively participate in regional initiatives focused on sustainable development including the "Green Valley Initiative," an organization dedicated to promoting sustainability within the Inland Empire region, which the City Council has already passed a resolution in support of. Example: The Beaumont ELP will continue to work with the City's public information officer to create press releases outlining the progress of the partnership and publicizing upcoming ME &O events as well as continue to update the "Going Green" section of the City website with information pertaining to energy efficiency programs as well as other initiatives related to resource conservation and sustainability. The City has worked consistently with SCE to promote co- branded programs for residential and commercial energy efficiency and demand response. B- Residential and Small Business Direct Install The partnership will incorporate training programs with the goal of supporting SCE's core programs for businesses, particularly small offices and convenience stores. In addition, through the partnership, the City will work in conjunction with the Chamber of Commerce and SCE to provide workshops dedicated to specific businesses (restaurants, offices, etc.) to publicize the core programs provided by SCE. These workshops will be undertaken as part of both the Local Government Strategic Planning Solicitation award that the City of Beaumont received from SCE. Example: Direct Install has already successfully completed a "sweep" of over 100 local businesses who participated in the program in fall of 2009. The City has also worked with SCE to promote energy efficiency for local mobile home parks, including a sweep of all eligible prope ties completed by City Code Enforcement and Building and Safety staff. Within the coming months, the City of Beaumont is committed to working with SCE to promote the statewide "Energy Upgrade California" residential direct install program. N C- Third -party Program Coordination The City of Beaumont Energy Leader Partnership will work to include third -party programs through strategies as well as encourage local businesses and residents to explore the options provided by these types of programs. The City has successfully collaborated with several third -party entities such as EnerNOC (Demand Response), OnsiteEnergy (energy efficiency audits), and LIC Riverside's SC -RISE program (renewable energy research). D- Retrofits for just -above Low - Income Energy Efficiency- (LIEE) qualified customers The partnership will support retrofits for those who qualify for this program through active outreach and marketing, most recently including mobile home energy efficiency retrofits. Example: The City of Beaumont has enrolled as a capitation agency for CARE and FERA programs offered by SCE to income qualified customers. E- Technical Assistance for Program Management, Training, Audits, Etc. The partnership plans to utilize a portion of its resources to this particular activity. The Core Programs provided by SCE will be utilized to reach their appropriate audience and the City will work continuously to identify other programs that may serve the City of Beaumont more effectively. These programs may include, but are not limited to: Savings by Design, Direct Install, VFD Pool Pump Rebate Program, etc. OBJECTIVE 3 — STRATEGIC PLAN ENERGY EFFICIENCY ACTIVITIES The Partnership will use the following strategies in support of the California Long Term Energy Efficiency Strategic Plan (Strategic Plan). A- Code Compliance Support Beaumont will examine current compliance with Title 24 standards and explore the potential of creating an energy efficient code compliance improvement program. The partnership will support this activity. Example: The City has implemented a voluntary Green Building Program which will encourage developers as well as homeowners, who plan on undertaking any improvements, to follow more sustainable guidelines and will provide technical assistance to do so. The City's Green Build ^g Program was prelimi. Warily approved by City Council as part of the City's Office of Sustainability. B- Reach Code Support The partnership will seek to establish meaningful CEC- approved Reach codes as part of its effort to add value to energy efficiency in alignment with strategies. Objectives related to "reach code" activities will be undertaken as part of the Local Government Strategic Planning Solicitation. C- Guiding Documents Support The City of Beaumont plans to use the resources provided through the Energy Leaders Partnership model to create a comprehensive Climate Action Plan as well as a short -term implementation plan to head towards achieving goals of AB 32. The City of Beaumont has already identified its baseline energy usage as a point to progress forward from and plans to monitor its energy usage in relation to that baseline to track reductions. Example: The City is working with the Climate Registry in order to develop a full greenhouse gas emissions baseline. Staff expects the green house gas inventory to be completed in July 2011. D- Financing for the Community The City plans to augment its own resources with the technical knowledge and resources provided through the partnership to reach the community through various levels of involvement, including workshops and other public information tools as well as identifying other local entities, both public and private, to aid in the administering of the partnership resources to the public. E- Peer to Peer Support The City of Beaumont Partnership has been extremely proactive in working with other partnerships as well as SCE to share ideas and strategies that have proved successful, as well as to point out areas of improvement. Beaumont volunteered to assist SCE project coordinators in the creation of a template for community outreach to be utilized by all ELP's. The Beaumont Energy Leader Partnership will continue to actively participate in the various Peer -to -Peer strategies while forging their place as a leader and innovator among the ELP's. F- Energy Action Plan In October 2010, the Beaumo :t City Council approved an Energy Action Plan (EAP) to guide the City of Beaumont in reaching its goal of reduciog energy consumption by 20% by 2012. For complete EAP please refer to appendix. ROLES AND RESPONSIBILITIES OF THE PARTIES In an effort to improve open and constant communication, the following roles and responsibilities were established to assist in delivering energy efficiency and demand response results as well as maintaining excellent customer relations. The following guidelines are intended to streamline our multiple touch points with our customers, eliminate duplication of work and mixed accountability, as well as foster a strong collaborative environment among LPA, BCD and CP &S in their work with the energy efficiency partnerships. Legend EE Energy Efficiency Project Manager (EE is interchangeable with EE and DR) LPA Local Public Affairs Region Manager G &I Government & Institutions Account Executive /Manager Roles and Responsibilities of the Parties (SCE:EE /BCD /LPA) Managing Customer Relationships (Counties) ** There are exceptions to this when the external partnership contact is the same contact as the LPA or G &I rep's primary contact. Partnership and Related DSM Deliverables LEAD SUPPORT A) Elected officials, senior staff (e.g. City Manager, County Administrator etc.) LPA G &I B) Public Works Director (only in regards to delivering DSM programs for municipal facilities) State Level Contact for G &I LPA C) Designated external partnership project lead ** EE LPA /G &I ** There are exceptions to this when the external partnership contact is the same contact as the LPA or G &I rep's primary contact. Partnership and Related DSM Deliverables M LEAD SUPPORT A) Determine customer interest informing a partnership with SCE (Note: in the past, some requests for partnerships have come from other sources) LPA* G &I B) Obtain historical EE program participation for the City and County EE G &I C) Establish program /partnership parameters, including budget, resources, and overall program targets EE G &I /LPA M D) Identify the EE project leads to create a pool of EE projects G &I EE /LPA E) Quantify leads and determine specific measures and savings potential into an EE G &I integrated project plan EE BCD /LPA F)) Responsible for customer installing DSM G &I EE /LPA program measures at government facilities EE G &I G) Program rule interpretation, reporting requirements, managing third EE G &I /LPA party /vendor performance and validation of program results H) Program materials, marketing support, third party support; e.g. technical EE analysis, third party vendors /auditors 1) Educational outreach to business and community (Note: this effort largely EE LPA /BCD depends on the sector targeted; e.g. outreach to small business or residential) *LPA will lead the discussions if it is with local government elected officials or senior staff; otherwise G &I will lead the discussions for the Institutional Partnerships Internal Collaborative Process 10 LEAD SUPPORT A) Ensure each partnership contains an agreed upon annual plan that includes specific kWh & kW deliverables EE BCD /LPA B) The annual plan identifies educational outreach components with timeline and deliverables (Note: including spill over involving sectors impacting other customer segments) EE BCD /LPA C) Schedule and facilitate monthly internal meetings EE LPA & G &I D) Reporting EE /DR results and numbers EE G &I E) Assess the ability to improve program design EE G &I 10 Annual Goal Calibration with Customer - - Existing Partnerships Roles and Responsibilities of the Parties (Program Partners) The City of Beaumont is the Program Partner that will serve as the Lead Implementer for this partnership. The role of the Program Partner is to: • Assemble the partnership and secure commitments from participants. • Develop the program plans for each of the participating cities. Each program plan must describe the detailed commitments by each of the participating cities including, but not limited to: ➢ The energy savings and demand response goals and objectives; ➢ Lists of projects that have been identified to achieve those goals and objectives; and ➢ The portfolio of planned marketing, education and outreach (MEO) activities. • Implement the program plans on behalf of participating cities and perform all requisite monitoring and reporting. In addition, the City will undertake the following activities to support the goals of the California Long Term Energy Efficiency Strategic Plan: ➢ Continue research on the implementation possibilities of other building energy codes for commercial, residential, and industrial developments in Beaumont. ➢ Continue exploration on the implementation possibilities for AB 811 legislation. ➢ Partner with other community agencies, public and private, to increase knowledge and energy efficiency education. 11 LEAD SUPPORT A) By January 3151, meet w /local agency or institution in setting annual Kwh, KW and Educational Outreach deliverables G &I EE /LPA B) Develop project plan EE LPA /G &I C) Coordination and implementation of projects, events and activities EE G &I /LPA Roles and Responsibilities of the Parties (Program Partners) The City of Beaumont is the Program Partner that will serve as the Lead Implementer for this partnership. The role of the Program Partner is to: • Assemble the partnership and secure commitments from participants. • Develop the program plans for each of the participating cities. Each program plan must describe the detailed commitments by each of the participating cities including, but not limited to: ➢ The energy savings and demand response goals and objectives; ➢ Lists of projects that have been identified to achieve those goals and objectives; and ➢ The portfolio of planned marketing, education and outreach (MEO) activities. • Implement the program plans on behalf of participating cities and perform all requisite monitoring and reporting. In addition, the City will undertake the following activities to support the goals of the California Long Term Energy Efficiency Strategic Plan: ➢ Continue research on the implementation possibilities of other building energy codes for commercial, residential, and industrial developments in Beaumont. ➢ Continue exploration on the implementation possibilities for AB 811 legislation. ➢ Partner with other community agencies, public and private, to increase knowledge and energy efficiency education. 11 ➢ Support enhanced code compliance in general through education. ➢ Establish specifications for contract services, public works projects, or other municipal facilities improvements that require a public bidding process will have local contractors hired to meet energy requirements. ➢ Retrofit all existing facilities and implement better than Title 24 standards for all new City construction. ➢ Create a separate budget for the partnership to track spending as well as benefits of different programs. ➢ Create and implement a Climate Action Plan. ➢ Identify new ways to use zoning authority to promote efficiency. Under the Partnership program, the City will identify projects to be evaluated for potential implementation. The Partnership team will prepare comprehensive lists of projects, evaluate their energy savings potential, and bring them to the team for review. The City can then use this information to accelerate the timing of some projects, modify the scope of others, and rely on strategic energy planning, rather than simple maintenance schedules, for energy efficiency enhancements. The City will work with Partnership to coordinate the implementation of energy efficiency measures to its internal clients (such as City departments) and build energy efficiency awareness by fostering more urgency for energy efficiency and demand response. There is a significant amount of potential energy savings available from the large number of City facilities that will be served by the program. Roles and Responsibilities of the Parties (Utility Partners) • Southern California Edison (SCE) will provide the following broad types of assistance and support to Local Government Partners to help them achieve their energy goals and objectives. ➢ Municipal Facilities - SCE will provide comprehensive technical assistance to Local Government partners to help them achieve their municipal energy efficiency (EE) and demand response (DR) targets. Assistance will include but is not limited to: • Technical audits of energy and demand reduction potential • Information and education about utility and other energy programs, including opportunities for grants, subsidies and incentives, and for education and training • Identification of opportunities for reducing energy and demand through on -site production of renewable energy ( "RE ", e.g., solar photovoltaics) • Life cycle cost - benefit analyses and relative ranking of project opportunities 12 • Assistance compiling identified and ranked EE, DR, & RE projects into energy project portfolios that list and schedule projects, identify key milestones including timing of submittals of requests for approval to City department heads and financial officers, City Managers or Administrators, and City Councils. • Assistance articulating the resource and Greenhouse Gas (GHG) benefits of proposed projects to support requests for energy projects /portfolio approval and funding • Assistance structuring energy projects and competitive bid solicitations • Assistance identifying qualified technical service providers (equipment suppliers and installers, architectural and engineering firms) • Measurement and verification of installed energy measures • Payment of utility program incentives • Development of case studies that document the energy and environmental benefits (GHG reductions and other) of successful municipal energy projects • Recommendation for awards, rewards and recognition through one or more local government recognition programs ➢ Community Energy— SCE will help Local Government Partners assume a leadership role in their communities, helping to develop and deliver targeted energy programs marketing, education and outreach to residents, businesses, developers and other stakeholders operating within their respective jurisdictions. Assistance will include but is not limited to: ■ Providing information to Local Government Partners about how much and by whom energy is used within their jurisdictions. This information will enable Local Government Partners to participate in developing and delivering targeted energy messages to high potential customer sectors. • Providing brochures and technical references, and conducting presentations, workshops, seminars, and other educational events that help Local Government Partners to inform their constituents and stakeholders about utility and other clean energy programs, technical and financial resources, and economic, resource and environmental benefits. SCE support includes helping to develop and deliver clean energy messages through a wide variety of media including co- branded brochures; newsletters and newspaper articles; presentations at local chambers, industry association meetings and community events; radio and television spot announcements; etc. • Assisting Local Government Partners in tailoring their ME &O messages and communications strategies to effectively engage targeted customer sectors and strengthen the linkage between clean energy and climate action (GHG reduction). 13 ■ Bring technical assistance to energy customers residing or operating within the Local Government Partners' jurisdictions through technical audits, direct residential and small commercial installations, conducting community sweeps, CFL and ENERGY STAR giveaways, training on high potential clean energy measures (EE, DR & RE) and energy efficient practices, both locally and at California Energy Centers (CTAC and AGTAC). ➢ Code Compliance Training — SCE will provide training to Local Government Partners and their stakeholders in Title 24 requirements. ➢ Reach Code Support — SCE will assist Local Government Partners in understanding prevailing "best practices" in green building codes and standards and encourage them to establish and adopt reach codes that exceed Title 24 standards by at least 20% and /or that require new building and facilities to be LEED® certified. SCE will also encourage implementation of a Green Purchasing Policy promoting sales and use of ENERGY STAR rated equipment. Southern California Edison (SCE) will lead the utilities team. SCE commits to the goals of the Partnership and offers assistance to the Partner in the development and implementation of the 3 -year Partnership plan that includes: • Identification of retrofit projects • ME &O planning and resource identification • Energy savings goal assessment • Incentive tier determination • Agreement /MOU development • Activities implementation planning SCE provides the Partnership a team consisting of a Partnership project manager, facilities account manager, and public affairs manager. SCE will leverage and coordinate utility - partner resources to maximize Partner and Community benefits. SCE provides technical assistance and core EE program support for retrofit projects. SCE also provides ME &O implementation support and materials development as outlined in 3 -year plan assisting the Partner in public communication and co- branded messaging. SCE also provides CPUC regulatory guidance. Roles and Responsibilities of the Parties (Other Parties) The Partnership will work internally to identify energy efficiency opportunities for the City. The Partnership has created a list of potential projects and will work with SCE to rank the projects in order of preference. The City's partnership with UC Riverside will also provide technical review and assistance on future energy efficiency projects and renewable energy projects. 14 PARTNERSHIP PROFILE Incentive Tier Data Partnership Level as of April 1, 2011 ❑ Valued Partner, Basic (entry level) ❑ Silver Partner (Commit to develop an energy action plan with community and city energy reduction goals. In addition, commit to complete energy efficiency upgrades for 25% of city facilities, achieving a minimum 5% reduction in city energy consumption, and participate in Demand Response Level 1.) X Gold Partner (Achieve Silver commitments and agree to complete energy efficiency upgrades for 50% of city facilities, achieving a minimum 10% reduction of city energy consumption, and participate in Demand Response Level 2.) ❑ Platinum Partner (Achieve Gold commitments and agree to complete energy efficiency upgrades for 100% of city facilities, achieving a minimum 20% reduction in city energy consumption, and participate in Demand Response Level 3.) Background The City of Beaumont (City) is located in the westernmost portion of Riverside County. Beaumont is located approximately 70 miles east of downtown Los Angeles, 21 miles northeast of Riverside, and 21 miles southeast of San Bernardino. The City is currently embarking upon a partnership with Southern California Edison that means energy savings for the City, residents, and businesses. The City is taking a three - pronged approach to reduce City energy usage by 20% or more by the year 2011. The City has reached the "Gold" level of the ELP model and anticipates reaching the "Platinum" level within the next six months. Sustainability Policies, Goals, Vision, Plans The sustainability goals and policies as outlined in the City's general plan' are as follows: Goal 4 (Circulation Element). The City of Beaumont will work to facilitate the maintenance and enhancement of rail transportation in and through the City. Goal 5 (Circulation Element). The City of Beaumont will promote the enhancement of public transportation and alternative modes of transportation to meet existing and future demands. 15 • Goal 1(Resource Management Element).The City of Beaumont will promote the maintenance of soil and agricultural resources. • Goal 2 (Resource Management Element). The City of Beaumont will promote the maintenance and management of water resources. • Goal 3 (Resource Management Element). The City of Beaumont will cooperate in regional efforts to improve air quality. • Goal 4 (Resource Management Element). The City of Beaumont will promote the protection of biological resources; • Goal 5 (Resource Management Element). The City of Beaumont will promote in cultural resources management and /or preservation efforts. • Goal 6 (Resource Management Element). The City of Beaumont will maintain and enhance open space that will be used for resource preservation and /or recreation • Resource Management Element Policy 7.The City of Beaumont will support the use of energy- efficient equipment and design in City facilities and infrastructure. • Resource Management Element Policy B.The City of Beaumont will encourage incorporation of energy conservation features in new developments and in the renovation of existing development. • Resource Management Element Policy 21. The City of Beaumont shall seek to establish a comprehensive bikeway and pedestrian trail system. Other sustainability programs /efforts The Resource Management Plan for Beaumont promotes the protection of the environment in the City. The plan provides a citywide approach to the utilization, conservation, and management of the City's resources. The plan consists of programs for the preservation of significant resources and standards for development in areas with identified resources. The plan also addresses parks, recreation facilities, and open space The City is a member of the San Timoteo Watershed Management Authority ( STWMA), a joint powers public agency formed to manage water resources. Studies undertaken by the STWMA indicate that water levels in the BSU have remained relatively stable over the past twenty years, and that current levels of groundwater use are in balance with groundwater recharge. Future groundwater levels in the BSU will be managed by the STWMA pursuant to an agreement among the individual users and major water purveyors operating in the BSU. Decision - Making Processes The City's Energy Champion /SCE Partnership Project Manager will oversee the implementation of these retrofit projects including demand response where applicable. The City Manager, Alan Kapanicas, with the direction of City Council, will determine which projects will move forward first. Any projects totaling over $5,000.00 will need approval from City Council to move forward. In addition, the work done on these retrofits must follow the public bid process if it does not qualify under the maintenance contract that the City currently holds. The City Manager will have the 16 discretion regarding retrofit projects less than $5,000.00 and will have the authority to determine the priority list for those specific projects. Funding for all municipal retrofits will be in- house. It has already been determined by the City Manager that the City will not seek funding from outside sources since Beaumont has it's own financing authority. However, the City will look into any grant- funding opportunities that may become available for energy efficiency or renewable energy projects. Partnership Internal Communications Processes Key Activity Description Identify key stakeholders to participate The management team will identify key stakeholders in each agency to participate in the project team. Conduct solicitation for potential projects from The retrofit project team will coordinate with participating agencies customer to generate a pool of projects for evaluation. Compile and evaluate projects based on project The retrofit project team will perform due diligence on criteria and cost effectiveness requirements. proposed projects to ensure that each project meets he criteria and cost - effectiveness requirements. Project team will provide a list of recommended projects to proceed with implementation. Approve projects for funding The management team will review project team recommendations for potential projects. Coordinate project implementation with Partners The project team will have oversight of project and contractors. implementation and will coordinate with customer and contractors to ensure successful and timely implementation of the project. Verify project installation and provide incentive The project team will conduct pre and post payments. inspections. Upon verification, project team will pprove the completed projects for incentive payments. 17 Key Activity Description Financing The primary responsibility of the Finance Department is the management of all City finance matters including accounts payable and payroll as well as the annual city budget. Bill Aylward, is currently the City's Finance Director. Current and future projects may be budgeted for in the annual Capital Improvement Plan. Please see appendix for current CIP budget. Principal Drivers of Energy Demand The principal drivers of energy demand are air conditioning and lighting. Beaumont is in climate zone 10 which has many hot days and air conditioning load is prevalent. Lighting and refrigeration follow after air conditioning. ENERGY EFFICIENCY PROJECTS Historic Efforts Past energy efficiency activities and achievements include the following: Southern California Edison provided free "Energy Efficiency Seminars" to all Beaumont business owners. The first of three seminars was held on Wednesday, October 1Sth and the second on November 12`h 2008. These seminars featured speakers from Edison who provided valuable information to businesses about how to make a business "Green." City facilities have undergone energy audits to determine which facilities need to be retrofitted for more efficient lighting as well as air conditioning. The City completed a comprehensive LED street - lighting retrofit of all City -owned street lights in 2010. 18 • City's Green Team. An interdepartmental group was created to implement various technical and procedural changes necessary to make Beaumont one of the most sustainable cities in the country. Current Efforts Ongoing energy efficiency activities include: • Dark Sky Ordinance. This ordinance was passed to limit light use and cut back on light pollution which conserves energy and lets residents enjoy the night sky. • Website Outreach. The City's website encourages residents to replace incandescent light bulbs with energy efficient compact fluorescent light bulbs, turn water heater temperatures down, run clothes and dishwashers only when full, buy energy star appliances. • Social Media. The City offers weekly "Energy Savings Tips" via the City of Beaumont's Official Facebook and Twitter pages. • Incentives and Rebates. Southern California Gas and Southern California Edison offer incentives and rebates for purchasing energy efficient appliances. • Air Quality Planning. The City of Beaumont will continue to participate in the regional planning efforts being undertaken by the South Coast Air Quality Management District (SCAQMD) and the Southern California Association of Governments (SCAG) to develop and implement strategies to improve regional air quality. • Water Conservation Ordinance. The City will continue to implement its Water Conservation Ordinance. In addition, the City will review the ordinance to ensure that it promotes the use of xeriscape landscaping, water - conserving materials, and devices that reflect current water - efficient technology. The City shall review, and as appropriate, develop water conservation programs for public facilities (Civic Center, the park, etc.). Water conservation measures and activities will continue. The ordinance can be viewed on the City's website now under "Going Green ". • Energy Conservation. The City continues to enforce energy conservation standards in Title 24 of the CA Administrative Code, the Uniform Building Code, and other state laws on energy conservation design, insulation, and appliances. The City continues to work with SCE and Southern California Gas Company to promote energy conservation practices. • Partnership with the Climate Registry. The Climate Registry will be assisting the City of Beaumont with Green House Gas Emissions reporting and inventory. • Lighting Retrofits. The City of Beaumont is in the process of retrofitting; HVAC, interior lights and installing energy efficient parking lot lights at the new Police Department Campus. 19 Planned Efforts The City also looks at other projects that might be implemented later this year. These include the following: • City Hall HVAC retrofit • Wastewater treatment plant retrofit • Retrofits of the Fire Station and New Police Admin. Building and Dispatch Center • Maintenance Yard and City Pool • Waste Water Treatment Plan Upgrades Projects listed are included in the current CIP budget for 201112012. See appendix. A sampling of the potential project list appears below: 20 Energy get BudFacility Name appropriated? Measures Savings (kWh) Savings (kW) $ [Y N • Mesa Lift N/A SPC 39,092 per $39,117.08 Y 2009 VFD Install Station year City Pool N/A SPC 6,127 per year $857.78 Y 2012 VFD Install Pumps Police Dept. 660 Orange SPC /Express 52,592 per $18,560.00 Y 2009 Retrofit Efficiency year Ave. Civic Center 550 E. 6` SPC /Express 30,752 per $27,676.25 Y 2009 Retrofit Street Efficiency year Old Town Various SPC 14,846 per $96,527.00 Y 2009 -10 LED Retrofit Street Lighting year City Park /Street Various SPC 192,785 per $990,000.00 Y 2012 Induction year Retrofit Lighting Maintenance 713 W. SPC /Express 2 991 per year $3,000.00 Y 2012 Retrofit Yard 4 Street Efficiency Transit Yard N/A SPC /Express 2,991 per year $3,000.00 Y 2012 Retrofit 20 Facilities List Efficiency Energy .. .• Response? Facility Name Address WWTP 714 W. IEEP 1,798,720 per 550 E. 6th Street, Beaumont, CA $650,000.00 Y 2011 -12 Retrofit Police Department 4th Street year 2008 Yes Waste Water 4th 715 W. 4 Street, Beaumont, CA City Hall HVAC 550 E. 6` AC Quality Treatment Plant Waiting on Y 2011 -12 Retrofit Stewart Park Street 2008 contractor Pool /Pavilion City Pool 985 Maple SPC /Express 2,229 per year N/A $4,400.00 Y 2012 Retrofit Noble Creek Lift Efficiency 2008 N/A Ave. No Station Old Chamber Building 440 E. 4ch SPC /Express 2008 No Y 2012 Retrofit Street Efficiency Maintenance Yard 713 W. 4ch , Beaumont, CA 2008 Yes Retrofit California Ave. 2008 Yes Facilities List 21 Energy .. .• Response? Facility Name Address City Hall 550 E. 6th Street, Beaumont, CA 2008 Yes Police Department 660 Orange Ave. Beaumont, CA 2008 Yes Waste Water 4th 715 W. 4 Street, Beaumont, CA 2008 Yes Treatment Plant Stewart Park 985 Maple Ave, Beaumont, CA 2008 Yes Pool /Pavilion Mesa Lift Station N/A 2008 No Noble Creek Lift 2008 N/A No Station Oak Valley Lift Station N/A 2008 No Potrero Lift Station N/A 2008 No Maintenance Yard 713 W. 4ch , Beaumont, CA 2008 Yes Transit Yard California Ave. 2008 Yes 21 IMPLEMENTATION PLAN AND ACTIVITIES Overview The City of Beaumont has identified major facilities in need of energy efficiency retrofits. The City currently owns two large operational facilities (City Hall and the Police Department) in addition to several sewer lift stations, a waste water treatment facility, a transit office and bus yard, the City pool, and several large municipal parks. The sites that could qualify for TA &TI have already been identified and preliminarily audited by an SCE contractor. In addition, all City -owned facilities have been audited for energy efficiency retrofits. The City's Energy Champion /SCE Partnership Project Manager will oversee the implementation of these retrofit projects including demand response where applicable. The City Manager, Alan Kapanicas, with the direction of City Council, will determine which projects will move forward first. Any projects totaling over $5,000.00 will need approval from City Council to move forward. In addition, the work done on these retrofits must follow the public bid process if it does not qualify under the maintenance contract that the City currently holds. The City Manager will have the discretion regarding retrofit projects less than $5,000.00 and will have the authority to determine the priority list for those specific projects. Funding for all municipal retrofits will be in -house or through the utilization of grant funding (EECBG). High Potential Energy Efficiency Opportunities As previously stated, the City has already determined a list of eligible retrofit projects for all municipal facilities. All future facilities procured or constructed by the City will follow energy efficiency measures at Title 24 standards or better. Two lighting projects have been identified for immediate implementation. A wastewater treatment plant upgrade project has the highest energy savings potential for the City with 1.8 million kWh savings. City Public Works staff is in the design process for this project and has pledged to involve SCE in the implementation process. Anticipated Challenges Some of the barriers that the City faces are time and technical assistance. Many local government customers do not have the time to methodically evaluate their buildings and identify the most salient energy efficiency projects. Facility personnel may lack time, resources or the technical expertise to evaluate those projects and determine the best energy efficiency improvements. In addition, the State of California has enacted legislation to aggressively improve the energy efficiency of new buildings and reduce greenhouse gas emissions. Strategies to Overcoming Barriers & Hurdles The Partnership will address these concerns by considering the framework and implementation methodology of the existing institutional and local government Partnerships and implementing their inherent strategies. The Partnership team will then tailor its management structure and implementation plans that will best address the needs and uniqueness of the City. 22 This program will draw upon the lessons learned, such as the benefits of retro- commissioning, effectiveness of energy efficiency, and implementing energy efficiency in new buildings. This will improve the program's design and implementation processes to ensure a sustainable, long -term, comprehensive energy management program for the City. Program Implementation Elements and Targets Develop list of municipal facilities targeted for energy Kelsey Completed by City Staff efficiency & /or demand DeForge, Complete P response List of eligible projects Obtain approval to proceed Kelsey 1A complete, with development of energy DeForge, Alan Quarter Complete administrative /council efficiency portfolio Kapanicas 2009 approved. Conduct preliminary energy Kelsey Completed by City staff and assessment, audit, etc. to DeForge, Complete contractor prioritize potential retrofits Capital Improvement Kelsey e th 4 projects related to energy Prepare capital budget Forge Quarter Quarter Complete efficiency have been estimate for proposed projects 2011 approved by Beaumont City Alan Kapanicas Council with the Office of Sustainability. 1st Adopt Energy Action Plan Kelsey Quarter Complete Reduce energy usage by DeForge 20/ by 2012 2010 2 - Financing Develop financing plan Alan nd 2 Complete Kapanicas, Quarter 23 Critical Milestones Lead Persori(s) Targeted Status Comments Date Ashley Starr 2011 Adopt financing plan and Alan 4 t appropriate funds for FY2009- Kapanicas, Quarter Complete Dave Dillon, 2010 Bill Aylward 2008 3 - Implementation Energy efficiency contractors Kelsey 1St for FY 2009 -2010 projects DeForge, Alan Quarter Complete selected Kapanicas 2009 4 t FY 2009 -2010 projects Kelsey Quarter In process completed DeForge, 2011 Program Elements The following elements will be utilized in implementing the Partnership and future projects. Retrofit Program The energy efficiency measures identified in the project list include energy efficiency retrofits: such as lighting retrofits (T5 technology, LED applications, newer 28 watt T -8s), building -wide lighting controls, HVAC and chiller upgrades /replacements and central plant projects. The Partnership will work with facility staff to identify appropriate facilities to develop a list of projects for implementation. The Retrofit projects in this program will be implemented by the City through contracts with contractors and engineering consultants. Retro-Com mission i ng (RCA / Monitoring -Based Commissioning (MBCx) This element of the program is a unique approach to obtaining savings that combines the expertise of City staff, utility and subcontractor staff. Through these resources, a systematic and comprehensive RCx program will be developed to implement within existing facilities. The program will provide a cost effective approach through the review of current methods of building operations and development of plans to optimize the operation for maximum savings on both electric and gas energy. This will reduce operating cost and improve occupant comfort. 24 Energy Efficiency Education and Best Practices Development and Training The Partnership will facilitate education and training for facility and maintenance personnel. The education and training element will support the outreach and education initiatives as articulated in the City's Energy and Environmental Policies. By focusing on the establishment of training sessions to benefit the City's personnel, the CLTEESP will be served. There will be a venue for those individuals responsible for managing energy to share information and experiences related to facility operations, to gain knowledge of industry best practices in energy efficiency management, and successfully implement projects, among other issues. The strategy for the education and training element is to leverage the resources of IOU technology centers and develop curriculum that will address the specific needs of the Partner. Lastly, this Partnership will seek opportunities to improve project coordination and communication to strengthen the relationships among the Partners. New Construction and New Construction Design Assistance As with retrofits, the City has a stated desire to implement energy efficiency. In practice, however, budgetary constraints often prevent this. The Partnership's incentives, together with the visibility and upper -level management commitment the Partnership brings, increases the ability of the City's energy manager to see these desires realized. The Partnership will work closely with design teams of future projects, both large and small, to implement energy efficiency, load management, and renewable energy to the maximum extent feasible. Emerging Technologies The Partnership may also pursue opportunities such as server virtualization and PC power networking to facilitate the installation of emerging technologies. The Partnership may assist in these ongoing operations by providing applicable incentives and technical aid for installing emerging technologies to facilitate the technology's adoption in market. Integration with Demand Response and other DSM services The Demand Response Program can include a plan to provide a financial incentive for the energy savings resulting from the purchase and installation of equipment that will successfully shift demand from on -peak hours to non -peak hours. Partnership can utilize Demand Response Program as follows: • The Partnership will seek opportunities to integrate demand response and other DSM services into the program implementation plan. • Resources will be leveraged to improve implementation efficiency and reduce transactional impacts on Partnership staff. IOU energy efficiency and demand response (EE /DR) program staff will collaborate with Beaumont to conduct comprehensive audits and identify energy efficiency measures as well as demand response opportunities. The approach will reduce technical resources by combining EE /DR audits to avoid duplication, collaborate on incentive offerings and will minimize customer interruptions. 25 • The Partnership will endeavor to identify facilities or aggregation of facilities under a service account to establish the opportunities for DR participation that will meet the program eligibility of a 30 kW minimum demand response opportunity per service account. The Partnership will, when applicable, assist facility management staff that is interested in solar technology and, through energy audits, provide recommendations to improve facilities through use of less costly EE /DR measures before implementing more costly solar technologies. Fundine Source The utilities will work with the City's program staff to allocate appropriate Partnership incentives for qualified projects and collaborate with all applicable DSM programs to ensure that agencies can include incentive information in the life cycle cost analysis to support the financing request, where applicable. The Partnership can assist the City with a feasibility study and develop a method for prioritizing projects. The Partnership can also provide On Bill Financing that will offer zero - interest financing to qualified energy efficiency projects. If the City approves adoption of On Bill Financing, the Partnership will use this additional source to fund more projects that will lead to additional energy saving for the City. Coordination with other IOU Programs The Partnership will be used as a "portal" to other IOU energy programs such as the California Solar Initiative, Self- Generation Incentive Program, and Demand Response, as well as related agricultural, water efficiency, green building programs, and others as appropriate. These other IOU departments /programs will actively engage in the process of identifying opportunities and working with the Partnership team to ensure a smooth and integrated process. Policy Assistance: Energy Policy Support the City in drafting a formal Energy Policy /Plan for County facilities. Plan may include adopted procedures for implementation, maintenance, purchasing, Codes & Standards, information about A6811, and AB32 and others. The City has not yet indicated they were moving to formalize this process /plan, however, the Partnership will encourage them to do so and will provide technical and administrative support to build a sound energy plan. Objectives The City of Beaumont has identified major facilities in need of energy efficiency retrofits and completed lighting retrofits of the Beaumont Civic Center and Police Station. In addition, the City installed VFD on one of the City's largest sewer lift stations. Objectives moving forward include a full upgrade of the waste water treatment facility, a lighting retrofit of the transit office and bus yard, the City pool, and several large municipal parks. The sites that could qualify for TA &TI have already been identified and preliminarily audited by an SCE contractor. In addition, all City - owned facilities have been audited for energy efficiency retrofits. The City's Energy Champion /SCE Partnership Project Manager will oversee the 26 implementation of these retrofit projects including demand response where applicable. The City Manager, Alan Kapanicas, with the direction of City Council, will determine which projects will move forward first. EVENTS AND OUTREACH Objective The City of Beaumont plans to take a directed approach by targeting specific groups of business owners (i.e. restaurant owners, industrial, etc.), local churches, service clubs, and residents for outreach and education opportunities sponsored by the City and facilitated by SCE. The City will work with SCE to coordinate the presence of SCE's educational resources at various City events such as the annual Cherry Festival, Summer Concert Series, and various other community events. In addition, the City will publicize energy efficiency measures through periodic press releases coordinated with SCE staff to inform the public of the progress of the Partnership. The high priority market in Beaumont is small convenient stores with inefficient equipment, small restaurants, office buildings, and large industrial facilities. The goal is to have outreach and education events every two to three months (at least once per fiscal quarter if possible). These events will also be held in conjunction with local annual events such as the Cherry Festival or the Summer Concert Series. City Hall will serve as the main point of contact between residents and City staff working on this project. The public comes into City Hall for many different reasons (dog licensing, utility bill pay, various planning, public works, and building permits, business licenses, community events, etc.) In addition, the City also reserves a monthly space in the local Chamber of Commerce newsletter that could be used to reach the local business community. In addition, the City plans to do periodic press releases to inform the public of various events as well as the progress of the partnership over the established three year cycle. Beaumont ME &O Schedule Marketing, Education & Outreach (ME &O) Schedule 2011/2012 Activities Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Marketing General Awareness' City Employee Awareness Campaign -Kick Off Event Article in local and regional paper describing Partnership Partnership page activated on "Green City" website Press Releases for each event Education & Training 27 STRATEGIC PLAN SUPPORT In October 2007, the California Public Utilities Commission (CPUC) created a framework to make energy efficiency a way of life in California by refocusing ratepayer- funded energy efficiency programs on achieving long -term savings through structural changes in the way Californians use energy. The Commission recognized that California's very ambitious energy efficiency and greenhouse gas reduction goals require long -term strategic planning to eliminate persistent market barriers and effect lasting transformation in the market for energy efficiency across the economy. Accordingly, the Commission committed to prepare and adopt a long -term strategic plan for California energy efficiency through 2020 28 and beyond. This Long Term Energy Efficiency Strategic Plan (Plan) was developed through a collaborative process involving the CPUC's regulated utilities — Pacific Gas and Electric Company (PG &E), Southern California Edison Company (SCE), San Diego Gas & Electric Company (SDG &E) and Southern California Gas Company (SoCalGas) (collectively, "IOUs ") — and over 500 individuals and organizations working together over an eleven -month period. This Plan sets forth a roadmap for energy efficiency in California through the year 2020 and beyond. It articulates a long -term vision and goals for each economic sector and identifies specific near -term, mid -term and long -term strategies to assist in achieving those goals. With broad stakeholder input, the CPUC has continually refined the implementation strategies which are at the heart of this Plan. Every participant in this process recognizes the formidable task that lies ahead. Every participant also recognizes, however, that ever increasing energy prices and the urgent threat of climate change require that California set the bar high and move forward quickly and purposefully to realize the full extent of efficiency opportunities statewide and achieve deep reductions in energy demand and usage. Strategic Plan Support Elements California Long Term Energy Efficiency Strategic Plan (CLTEESP) Strategy Strategies to Meet Goals 1 -1: Develop, adopt and implement model building energy codes (and /or other green Partnership will work with the City policy makers to adopt and codes) more stringent than Title 24's requirements, on both a mandatory and voluntary implement building or new construction goals that exceed Title 24 basis; adopt one or two additional tiers of increasing stringency. requirements. 1 -2: Establish expedited permitting and entitlement approval processes, fee structures Not expected to be influenced by Partnership activities; however and other incentives for green buildings and other above -code developments. the Partnership is supportive of the City's role in any permitting or expedited approval policy for green building. 1 -3: Develop, adopt and implement model point -of -sale and other point -of transactions Not expected to be influenced by Partnership activities; however relying on building ratings. the Partnership is supportive of the City's role in any permitting or expedited approval policy for green building. 1 -4: Create assessment districts or other mechanisms so property owners can fund EE Not expected to be influenced by the City/ SCE Partnership. through city bonds and pay off on property taxes; develop other EE financing tools. 1 -5: Develop broad education program and peer -to -peer support to local government's Develop information campaign on mechanics and benefits of to adopt and implement model reach codes model programs targeting local government decision- makers and community leaders and Board of Supervisors. 29 1- 6:Link emission reductions from "reach" codes and programs to ARB's AB 32 program CARB adopts regulation providing local government emission reduction credit for "reach" standards. State Attorney General and Office of Planning & Research provide guidance on using CEQA authority to target energy and GHG savings in LG development authority. 2 -2: Dramatically improve compliance with and enforcement of Title 24 building code, Work with City to develop strategies to promote Title 24 as a and of HVAC permitting and inspection requirements (including focus on peak load standard requirement. reductions in inland areas). 2 -3: Local inspectors and contractors hired by local governments shall meet the Not expected to be influenced by the City/ SCE Partnership.. requirements of the energy component of their professional licensing (as such energy components are adopted). 3 -1: Adopt specific goals for efficiency of local government buildings, including: Implement local policies for LEED new construction and existing buildings. 3 -2: Require commissioning for new buildings, and re- commissioning and retro- Benchmark existing buildings against ratings such as Energy Star commissioning of existing buildings. and its Portfolio Manager. Continue commissioning programs on selected high -use buildings. 3 -4: Explore creation of line item in LG budgets or other options that allow EE cost Work with City to create a method that permits this task. savings to be returned to the department and /or projects that provided the savings to fund additional efficiency. 3 -5: Develop innovation Incubator that competitively selects initiatives for inclusion in Coordinate this approach with Research & Technology Activities. LG pilot projects. 4 -1: LGs commit to clean energy /climate change leadership. Assist initial set of local governments in commitments; develop and communicate appropriate messages. 4 -2: Use local governments' general plan energy and other elements to promote energy Assist City in developing model General Plan. efficiency, sustainability and climate change. 4 -4: Develop local projects that integrate EE /DSM /water /wastewater end use Identify opportunities and challenges for more energy /environmentally integrated development and infrastructure. Develop and implement pilot projects, such as the California Sustainable Communities Initiative. 4 -5: Develop EE- related "carrots" and "sticks" using local zoning and development Not expected to be influenced by the City/ SCE Partnership. authority 30 Objectives The goal is for California's energy to be adequate, affordable, technologically advanced, and environmentally - sound, cost effective energy efficiency is the resource of first choice for meeting California's energy needs. Energy efficiency is the least cost, most reliable, and most environmentally sensitive resource, and minimizes our contribution to climate change. The State's "loading order" — first acknowledged in Energy Action Plan - identifies energy efficiency as California's top priority resource. Under Public Utilities Code Section 454.5(b)(9)(C) utilities are required to first meet their "unmet resource needs through all available energy efficiency and demand reduction resources that are cost effective, reliable, and feasible. The Partnership will accomplish this by implementing elements of the CLEESP. 31 Agenda Item Nn. i STAFF REPORT To: Honorable Mayor and Council Members From: Kelsey De Forge, Customer Service Coordinator Date: September 21, 2010 Subject: Approval of the City of Beaumont's "Energy Action Plan" per requirements of the Southern California Edison's "Energy Leaders Partnership" Background and Analysis: In 2008, the Beaumont City Council approved Resolution 2008 -15, supporting an energy efficiency partnership between Southern California Edison, our "hometown electric company" and the City of Beaumont. The goal of the "Energy Leaders Partnership" (ELP) is to assist the City of Beaumont in reducing our municipal energy usage by 20% by the year 2012 as well as to jointly deliver marketing, education, and outreach to the community focusing on energy efficiency and resource conservation. As a vital component of the ELP, the City of Beaumont must submit an "Energy Action Plan" (EAP) outlining the following information: • History of energy planning in the City of Beaumont • Calculation of baseline municipal energy usage • Identification of accounts with the greatest energy usage • Identification of target energy reduction goals • Potential funding sources for energy efficiency projects • Current and future programs /policies relating to energy efficiency and sustainability. The EAP is a living document which may be revised and altered to accommodate additional energy efficiency components and any future needs that the City of Beaumont may encounter. Recommendation: Staff recommends APPROVAL of the proposed Energy Action Plan. Respectfully submitted; CIT OF BEAUMONT Kelsey De Forge, Customer Service Coordinator L�� Minutes Beaumont City Council Beaumont Redevelopment Agency Beaumont Financing Authority Beaumont Utility Authority Beaumont Charitable Foundation Beaumont Conservation Authority 550 E. 6th Street, Beaumont, California Regular Session (6:00 p.m.) Tuesday, September 21, 2010 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's office at 550 E. 6th Street during normal business hours" REGULAR SESSION Regular Session to began at 6:00 p.m. Place: Civic Center, Room 5 Roll Call: Mayor De Forge, Mayor Pro Tern Berg, Council Member Fox, Council Member Gall, Council Member St.Martin were present. Invocation: Ken Spicer — New Creations Church Pledge of Allegiance: Council Member Gall Presentation: James Walrath — Update on Global Young Leaders Conference Mickey Valdivia — Update on Beaumont Cherry Valley Recreation and Parks District Helen Putnam Award - Beaumont Stimulus Program "This program is the first of its kind in the nation —a city stepping up to the plate with its own stimulus package," then Beaumont Mayor Jeff Fox. Adjustments to Agenda: None ORAL AND WRITTEN COMMUNICATIONS: Anyone wishing to address the City Council on any matter not on the agenda of this meeting may do so now. The oral communications portion of the agenda is to hear public comments. Anyone wishing to speak on an item on the agenda may do so at the time the Council considers that item. All person(s) wishing to speak must fill out a "Request to Speak Form" and give it to the City Clerk at the beginning of the meeting. The forms are available on the table at the back of the room. There is a three (3) minute limit on public comments. There will be no sharing or passing of time to another person. • Victor Dominguez - Campaigning issues • Judy Bingham - Contracts for Mr. Kapanicas and Mr. Aklufi • Chad Scott - Fairway Canyon Improvements • Adam Wagner- Fairway Canyon Maintenance • Brian Levenson - Palmer Park Improvements • Mary Daniel - Stimulus Plan • Victor Young – On street parking at Veile and 4`h Street • Sara Lockhart - Thank Beaumont – great community • Jim Stewart - Beaumont should be proud for the retail strength ranking in California • Alan Gooch - Beaumont is a great community to live in 1. COUNCIL REPORTS (This is the portion of the agenda where the city council will present updates on city actions taken, committee assignments, and training and travel) a) Mayor De Forge - Fairway Canyon Meeting, Fairway Canyon HOA Meeting, Senator Emerson office here at the Civic Center, Spirit Run, United Way Day of Caring, AYSO opening day Ceremony, Oktoberfest, Relay for Life Car Show, Evening with Mark Twain at the Women's Club, b) Mayor Pro Tern Berg - League of California Cities Conference C) Council Member Fax - Thank Council Member Gall and St.Martin for being the voting delegates, Helen Putnam Award, Thank staff d) Council Member Gall - League of California Cities e) Council Member St. Martin - League of California Cities Conference 2. CITY MANAGER REPORTS (City of Beaumont Cone Values: Treat everyone right; Keep a customer service focus; Effective communication; Present opportunity; Operate like a great business; Eliminate bureaucratic solutions; Embrace positive change) a. Community Information and Local Project Update 1) Sustainability Update a) Kari Mendoza completion of Command College b) Ice Cream Social C) BYAL (Beaumont Youth Activities League) — Cpl. John Combado d) Lt. Acosta Annual Golf Tournament Update — Cpl. Ron Morning e) COP on Top — Liam Doyle f) Thank you from Beaumont Unified School District 2) Project Update a) Beaumont Cares 1) Animal Care Update 2) Veteran's Update 3) Update on Interchange on State Route 60 & Potrero Blvd. b) Signs 1) Caltrans expected to do study of 1 -10 Routes, Ramps and Stop Signs 2) Election Signs — September 17, 2010 through November 12, 2010 C) Civic Center Campus Update 3) Financial Update a) August Financial Update b) Retail Commercial Relative Strength Rankings in California b. Calendar of Events 1) September 24, 2010 — Ice Cream Social 5:30 p.m. Beaumont Civic Center 2) October 1, 2010 — Candidates Forum hosted by Chamber of Commerce 6 -8 pm Civic Center 3) October 6, 2010 — Community Awareness Team — Civic Center Room 5 6:00 p.m. 4) October 9, 2010 — Chamber of Commerce - 4"' - Annual Pass Area Business Expo 5) October 9, 2010 — Home Depot Safety Fair 6) October 11, 2010 — Columbus Day - Civic Center Offices Closed 7) October 16, 2010 — Community Recycling Event Stewart Park — 8 am —1 pm 8) October 27 — 30, 2010 - Haunted Halloween Maze Civic Center 6pm 9) October 31, 2010 — Trunk or Treat & Zombie Walk — Sports Park 10) Second and Third Wednesday of Each Month — Story Time Cafc- c. Rumor Control, and Report on Oral and Written Communications 1) Update on Oral & Written Communications from George and Ann Connors 3. CONSENT CALENDAR (This portion of the Agenda is for items that do not require a public hearing or discussion.) a. Approval of all Ordinances and Resolutions to be read by title only and publish by summary b. Approval of the Minutes of the City Council Meeting August 17, 2010 C. Approval of the Warrant List for September 21, 2010 d. Denial of Claim — Larry Malone e. Approval of Supplemental Agreement for CDGB 2010 -2011. f. Adoption of Resolution No. 2010 -23 — Resolution Support Measure U to Bring Jobs and Educational Opportunities to the Pass Area. g. Approval of Fund Raising Activities — City Cook Book, Fire Department Open House /Spaghetti Dinner and Beaumont Youth Activities League, Ironman Triathlon Sponsorship of Officer Devlin, and BCVRPD Winterfest/Pumpkin Carving Event. h. Authorization to Accept an Offer of Dedication — 10 -D -01, 10 -D -02, and 10 -D -03 for Brookside Avenue Landscaping within Oak Valley Greens. i. Approval of the City of Beaumont's Energy Action Plan per requirements of the Southern California Edison's Energy Leaders Partnership. j. Approval of Temporary Bike Lane Modifications on Sixth Street. k. Authorization for Funds for Weed Abatement for property located in the 1100 block of Pennsylvania and Michigan with all costs to be applied to the Annual Property Tax Bill. I. Ratification of the Mayor's Signature on Resolution No. 2010 -24 for 2009/10 Prop 1B California Transit Security Grant Program, California Transit Assistance Fund. m. Approval of Task Order for Anti - degradation Analysis for the Beaumont Management Zone. n. Authorize the City Manager to assist with the Safety Fair within authorized spending limits. Recommendation: Approvals of the Consent Calendar as presented. Council Member Berg and Council Member Gall both requested item 3.f be pulled for discussion. Motion by Council Member St.Martin, Seconded by Council Member Berg to approve the Consent Calendar with the exception of Item 3.f. Vote: 510 San Jacinto Representatives on Measure U. Adam Wagner - Opposed Victor Dominguez - Opposed Motion by Council Member Berg, Seconded by Council Member Fox to deny Resolution No. 2010 -23 as presented. 510 4. ACTION ITEMS /PUBLIC HEARING /REQUESTS (This portion of the Agenda is for items that require a public hearing, discussion, and/or Council direction.) a. Ordinance No. 972— An Ordinance of the City Council of the City of Beaumont, California Requiring Payment of Development Impact Fees for Recycled Water Facilities, Appointing Time and Place of a Public Hearing and Directing Notice Thereof, Describing Proposed Boundaries of Benefit Area. (Continued from August 17, 2010) Recommendation: Continue the Open Public Hearing to the Regular City Council Meeting of December 7, 2010. Staff report was given by Kyle Warsinski, Staff Planner Motion by Council Member Fox, Seconded by Council Member St.Martin to continue to the regular City Council meeting of December 7, 2010. Vote: 5/0 b. Cooperative Memorandum with Morongo Band of Mission Indians Recommendation: Approval of the Project Progress Report and Cooperative Memorandum and Authorization of the Mayor to execute the Project Progress Report and Cooperative Memorandum subject to the authority of the City Attorney to make non - substantive changes. Staff report was given by Alan Kapanicas, City Manager Speakers: John Ohanian - In Favor Motion by Council Member Berg, Seconded by Council Member St. Martin to approve the Cooperative Memorandum with Morongo Band of Mission Indians. Vote: 411 (Council Member Gall voted no) C. Ordinance No. 971 — An Ordinance of the City Council of the City of Beaumont, California Amending Section 17.04.080 of the Beaumont Municipal Code Entitled "Regulating Enclosures for Solid Waste and Recycling Materials" Ordinance No. 974 — An Ordinance of the City Council of the City of Beaumont, California adding Section 9.03.155 to the Beaumont Municipal Code Entitled "Special Events Recycling" Ordinance No. 975 — An Ordinance of the City Council of the City of Beaumont, California Adding Chapter 8.13 to the Beaumont Municipal Code Entitled "Mandatory Recycling of Construction and Demolition Waste" Ordinance No. 976 — An Ordinance of the City Council of the City of Beaumont, California Adding Chapter 8.14 to the Beaumont Municipal Code Entitled "Mandatory Recycling Requirements for Commercial Facilities" Recommendation: Hold a Public Hearing and Approve the first reading of Ordinance No. 971, 974, 975, and 976 as presented. Staff Report was given by Rebecca Deming, Asst. Director of Planning Open Public Hearing 9:03 p.m. No Speakers Closed Public Hearing 9:04 p.m. Motion by Council Member Fox, Seconded by Council Member Berg to approve the 1st reading on Ordinance No. 971, 974, 975, and 976 as presented. Vote: 5/0 d. Transit Fare Structure Review Recommendation: Open Public Hearing, Take Testimony, and Approve the fare structure as presented. Staff report was given by Elizabeth Gibbs- Urtiaga, Resources Director Open Public Hearing 9:10 p.m. No Speakers Closed Public 9:11 p.m. Motion by Council Member Fox, Seconded by Council Member Gall to approve as presented. Vote: 5!0 e. "Shop the Pass" Buy Local Program Recommendation: Review and Approve the Pass EDA "Shop the Pass" and approve funding in the amount of $4,577.08 from the General Fund. Staff report was given by Kyle Warsinski, Staff Planner Speakers: Brian Contreres — Pass EDA Motion by Council Member Berg, Seconded by Council Member Gall to approve and authorize the City Manager to adjust the rate on a per capita if necessary. Vote: 5/0 Adjournment of the City Council Meeting at 9:20 p.m Respec Ily ubmi , , a am as f ` . anar c✓ Agenda Item No. STAFF REPORT To: Honorable Mayor and Council Members From: Kelsey De Forge, Customer Service Coordinator Date: September 21, 2010 Subject: Approval of the City of Beaumont's "Energy Action Plan" per requirements of the Southern California Edison's "Energy Leaders Partnership" Background and Analysis: In 2008, the Beaumont City Council approved Resolution 2008 -15, supporting an energy efficiency partnership between Southern California Edison, our "hometown electric company" and the City of Beaumont. The goal of the "Energy Leaders Partnership" (ELP) is to assist the City of Beaumont in reducing our municipal energy usage by 20% by the year 2012 as well as to jointly deliver marketing, education, and outreach to the community focusing on energy efficiency and resource conservation. As a vital component of the ELP, the City of Beaumont must submit an "Energy Action Plan" (EAP) outlining the following information: • History of energy planning in the City of Beaumont • Calculation of baseline municipal energy usage • Identification of accounts with the greatest energy usage • Identification of target energy reduction goals • Potential funding sources for energy efficiency projects • Current and future programs /policies relating to energy efficiency and sustainability. The EAP is a living document which may be revised and altered to accommodate additional energy efficiency components and any future needs that the City of Beaumont may encounter. Recommendation: Staff recommends APPROVAL of the proposed Energy Action Plan. Respectfully submitted; CIT Y OF BEAUMONT i (�: �Cr,1 c e.: Kelsey De Forge, Customer Service Coordinator City of Beaumont Energy Action Plan LOVE EFFORT' " REATIqjj-' - ALIVE M >6REEN �AM f i 7" CHANGE ALTERNATIVE >, 5; rREUSf' n"EALTHY - r C , FRESH AIR -4 Z—>m E 0 INNOVATION m,--nZORGANIC CREATIVITY MAJWU1fCD PROTECTHOPE MG "m L,.-,)v, �-- FRESH no X M Z N ELWO!Lwnc) REUSHM-WI-MBEGINNING M RENEWA1%LE'*"XEARTH'2 M 0 FUTURE <-< <C) r- �;r-)--<TREE HO P9 2'5 r— M ECOLOGY <Ofri 7,9:z— M 7:-j REUSE rr 0 g z 0 LOVE M z AIR M z The City of Beaumont's Local Goverment Eno" Action PartnenNip with Southern California Edison AamwmNATURAL GRIEN !qGR% N ORGANK ILW Ell a 4 Approved on Table of Contents EXECUTIVE SUMMARY ......................................... ..............................4 SECTION I- INTRODUCTION ................................. ..............................5 1.1 HISTORY OF ENERGY PLANNING IN BEAUMONT ................................5 1.2 OTHER AGENCY GOALS .................................... ..............................5 SECTION 2 -CITY OF BEAUMONT ENERGY USE ....... ..............................6 2.1 CITY OF BEAUMONT BASELINE MUNICIPAL ENERGY USE ...................6 2.2 HIGHEST USERS ................................................ ..............................7 2.3 CURRENT ENERGY PROGRAMS / POLICIES ............ ..............................7 SECTION 3 -CITY OF BEAUMONT TARGET REDUCTION GOALS ...............8 SECTION 4 -CITY OF BEAUMONT ACTION STEPS ...... ..............................8 4.1 FUNDING OF PROJECTS ...................................... ..............................9 4.2 POLICIES .......................................................... ..............................9 4.3 TRACKING ........................................................ ..............................9 CONCLUSIONS....................................................... ..............................9 ATTACHMENTS...................................................... .............................10 Executive Summary With the unprecedented energy challenges resulting from increased import dependency, concerns on supply of fossil fuels worldwide, and an undoubtedly discernable climate change, it is clear that action needs to be taken. In order to combat these problems, a relationship has been formed between Southern California Edison and the City of Beaumont to create and implement an Energy Action Plan. This EAP lists goals for the city's future and sets forth commitments to achieve these goals through specific actions. These actions will ensure that sufficient, dependable, and reasonably - priced electrical power and energy supplies are achieved and provided through policies, strategies, and actions that are cost - effective and environmentally sound for the city's consumers and taxpayers. This plan looks at retrofitting municipal facilities to provide greater energy efficiency, various methods for reducing the overall carbon footprint of the City of Beaumont and its community of energy users, and demand reduction strategies that can further offset the energy needs for the City of Beaumont, including the use of renewable energy sources. This EAP is a living document meant to change with time, experience, introduction of new technologies and needs as the city progresses toward a sustainable future. The City of Beaumont is committed to address these challenges and take environmental leadership in producing a sustainable future. In light of this commitment, the Beaumont City Council approved Resolution 2008 -11, in which the City officially recognized the need for energy conservation and resource sustainability. The City of Beaumont has partnered with their "hometown utility," Southern California Edison (herein referred to as The Partnership) to provide the community of Beaumont with vital energy efficiency information, training, and materials. The program is community -based and helps public agencies, businesses, and residents reduce energy use and expenses. The Partnership provides project identification analysis for city facilities, Energy Action Plans (EAP's) and implementation of the recommended energy efficiency projects in the city facilities. -4- SECTION 1 — INTRODUCTION The aim of the City of Beaumont's energy action plan is to reduce municipal energy usage by 20% by the year 2012, enroll qualified accounts in demand response programs, and to identify the largest users of energy among municipal accounts using a utility manager software system. 1.1 History of Energy Planning in Beaumont In 2008, the Beaumont City Council approved Resolution 2008 -15, A Resolution of the City Council of the City of Beaumont, California, Declaring the City's Support for an Energy Partnership between Southern California Edison and the City of Beaumont. The aim of this partnership is to assist the City of Beaumont in reducing our municipal energy usage by 20% by the year 2012 as well as to jointly deliver marketing, education, and outreach to the community focusing on energy efficiency and resource conservation. The Partnership recognizes Beaumont as a forerunner in taking action to be as energy efficient as possible, given the various constraints attached to operating a public agency. To assure success in their commitment, Beaumont city staff has consistently met with representatives from Southern California Edison on a monthly basis to determine future energy efficiency projects as well as tracking and monitoring ongoing projects. Projects include municipal retrofits as well as marketing, education, and outreach campaigns. The Partnership Team has submitted special projects to coincide with the City's annual fiscal budget. In June of this year, the City Council adopted their annual budget to include funding for several energy efficiency projects to be completed within the next three years. At each City Council meeting, the City Manager provides a "Sustainability Update" detailing the progress that has been made in the City's efforts toward promoting a "green" and sustainable community. Although the City of Beaumont is involved in numerous projects related to the goal of sustainability, the focus of this report will be on energy efficiency and conservation of natural resources. Beaumont capitalized on incentive opportunities to obtain a free assessment through the Partnership whereby a team of energy professionals visited the city's facilities and provided detailed recommendations on ways to increase energy efficiencies and obtain their goals. The assessment acts as a guide for Beaumont to make informed energy upgrade decisions. 1.2 Other Agency Goals The State of California passed climate action legislation, AB 32 which provides goals that the state will reduce greenhouse gas emissions to 1990 levels by the year 2020. This is especially significant for California since the state has been -5- identified as being the 12th most significant emitter of greenhouse gases in the world. It is essential that California take the leadership and put an aggressive program in place for mitigating GHG emission. The greenhouse gases targeted by this legislation are those contributed by human activity such as water vapor, carbon dioxide, methane, nitrous oxide, and ozone. Carbon dioxide is the most common greenhouse gas focused on by climate scientists and the general public and will be the target of reduction in this Energy Action Plan. In order to accomplish this goal the state needs to partner with cities and counties so that they can drive this effort on the local level. With imperative energy efficiency on the rise and the strong support and incentives that local utilities provide its customers, it is more feasible for cities to take actions that make meaningful changes. Cities can receive incentives to have audits conducted where energy conservation HVAC and lighting consultants determine energy efficiency opportunities at city facilities along with incentives to implement suggested actions. These audits fuel awareness in city management structures and governments. The bottom line is that energy efficiency projects are easier to do now more than ever as funding is provided for both the means and the ends. The Partnership supports the City of Beaumont in being a leading partner in meeting California's goal of carbon emission reduction as well as on establishing a policy on carbon emissions reduction. The City of Beaumont has already made significant inroads of carbon emissions reduction on a local level with the numerous energy efficiency projects completed. Details of these efforts, along with their environmental impact, are outlined throughout this document. Other cities in the San Gorgonio pass area can benefit from the structure and commitment Beaumont has already exemplified and the ground they've covered in its efforts to reduce their carbon emissions. SECTION 2 — CITY OF BEAUMONT ENERGY USE 2.1 City of Beaumont Baseline Municipal Energy Use The City of Beaumont has been one of the fastest growing cities in the State of California over the past decade, and as such, energy usage over the past few years has risen. Please see the table below which outlines the City's energy usage trends over the past three years (in thousands). Year kWh Cost 2008 6527 741 2009 6951 784 2010 (to date) 4163 471 I M. The table below outlines current energy usage (2010 YTD) information for various municipal facilities: Facility Type Annual kWh Usage Annual Cost Lighting (Street/Park/Traffic) 1,269,864 $188,606.69 Beaumont Civic Center 197,930 $29,265 Community Recreation Center 294,160 $45,421 Police Department (Old) 286,423 $34,214 Police Admin. Building (New) 79,440 $11,625 Waste Water Treatment Plant 4,093,229 $347,761 Sewer Lift Stations 665,972 $111,427 Irrigation 135,583 $26,781 Municipal Pool 6,370 $5,700 Transit/Maintenance Yard 66,647 $11,711 Total Annual Cost: $810,625.15 Total Annual kWh: 7,066,589 2.2 Highest Users The City has already identified the highest users of energy to target for upcoming retrofits; they are the new Police Administration Building and Dispatch /IT Center as well as the Waste Water Treatment Plant and sewer lift stations.. In addition, the City plans to put all City owned accounts on a utility manager software system to further explore options for reductions in energy usage and demand response opportunities. 2.3 Current Energy Programs/Policies PLEASE SEE ATTACHMENT B- COMPLETED MUNICIPAL ENERGY EFFICIENCY PROJECTS LISTING No -Cost Measures Currently Being Implemented at City Facilities: Office Equipment • Turn on the energy saving features for all computers. These can turn off monitors and turn the computers to standby mode when they are not being used, providing an easy way to save electricity. Most screen savers do not save electricity. • Turn off computers, printers and copiers when you leave the building. Even in standby mode these systems will use a small amount of electricity. Lighting Since lighting consumes a great amount of energy we cannot overlook the no -cost saving opportunities such as: -7- • Turn off lighting in unoccupied areas. • Turn off lighting when the building is vacant. • Encourage occupants to turn their lights off when they will be out of the office for more than 15 minutes. • If dimmers are installed, the lighting levels can usually be reduced without affecting occupant comfort. Essentially, reducing the light level by 10% can save almost 10% of the energy consumption, and the 10% lighting reduction is difficult to detect by the human eye. It pays to use the dimmers you have installed. HVAC • Clean coils, repair leaking ductwork. • Check economizer operation. • For cooling, set the thermostat to 78° F during the workday and to 85° F or off when your facility is vacant. For heating, set to 68° F during the workday and to 63° F after hours. Low -Cost Measures Currently Being Implemented at City Facilities; Lighting • Remove and replace yellowed diffusers on lighting fixtures. • Title 24 AB switch lighting circuits allow the user to control individual lamps in a fixture with more than one lamp; they are typically used with linear "tube" fluorescent lighting. They are a very efficient way to cut energy usage when there is no need for maximum lighting levels. If dual- switch circuits are installed, use them to adjust lighting levels. For example, in an area with day lighting from windows or skylights, switch off one circuit when the daylight levels provide sufficient lighting for the area. HVAC • Establish a maintenance contract for the furnace and air conditioner units. • Change filters regularly. • Repair or replace defective door and window seals. SECTION 3 — CITY OF BEAUMONT TARGET REDUCTION GOALS By the year 2012, the City of Beaumont plans to reduce energy consumption by 20 %. SECTION 4 — CITY OF BEAUMONT ACTION STEPS The City of Beaumont will implement a utility management software system by the second quarter of 2011. The City of Beaumont plans to adopt a mandatory green building ordinance for future municipal projects by the first quarter of 2011. ➢ The City of Beaumont will work to create a comprehensive greenhouse gas emissions inventory and baseline to be completed by February 2011. 4.1 Municipal Facility Energy Efficiency Projects ➢ The City of Beaumont plans to retrofit the waste water treatment plant, the City's greatest user of energy, by June of 2012. ➢ The City of Beaumont plans to retrofit the Police Admin. Building and Dispatch /IT Center by second quarter of 2011. ➢ PLEASE SEE ATTACHMENT A- FUTURE MUNICIPAL IM01911 W3ia10"i Funding of Projects The City of Beaumont will leverage grant funding sources, savings from previous energy efficiency projects as well as rebates /incentives from completing other energy efficiency projects to continue to fund energy efficiency retrofit projects and meet the City's goals of reducing energy consumption by 20% by the year 2012. Policies The City's proposed "green building" ordinance for City owned facilities will also ensure that any new buildings /projects are designed to conserve energy as well as other natural resources. Tracking • The City of Beaumont will work to create a comprehensive greenhouse gas emissions inventory and baseline to be completed by February 2011. The City of Beaumont will implement a utility management software system by the second quarter of 2011. �0 The City of Beaumont is dedicated to reaching our goal of reducing community and municipal energy usage by 209/6 by the year 2012. Through careful planning and identification of strong projects, the City of Beaumont hopes to lead by example and encourage other local jurisdictions as well as community members and business owners to make the move toward reducing their carbon footprint through energy efficiency. Attachments -10- lien, 0 1 ptclett Nwne City Pool Pumps Poject Description Replace existing Pumps with Pen ah variable 5CE Progam Participation 5PC Cot $ 5.1100.00 kwh �avmfs pet ye., 6,127 A!Alh rrdumo�)' ife fxpectoncy $ 8577SQ ELPParzn�irship Irwe�tiye Payment— $ 2,205:72 Expected Rebate (SCE Care a, CA Solai)­ fi 490.1 Savings (i r, maintenance) EquipmLrit Life E,,Pectancy (years) 10yenn Payback Period (years) 3 yMrS CO, Fatissionm Sa"d (tons/veal 4.11 flow Pumps 2 City Wide Street/Par Replace approx. 1,8017 Ls-1, LS-2 and 15-3 SPC $ 810.000.00 192;785 $ 602,4i0.U0 $ 69.402..60 $ 9.639 ZS $ TIQ,Ot70.04 15 yenn 13 years 129.26 - Lighting- Retrofit street /park lighting fixtures with Induction. Replace 4 -"200 watt HPS fixtures with 4 -150 3 Maintenance yard watt induction fixtures, Reptaee 40,• 40 W, 4' WC /Express $ 3.529,41 2,991 $ 4871.36 11 1,076.83 9- 126,40 S 40a00 6 years 4yeors 2.01 lighting Retrofit 7-12 Buurescertt lamps with 20 - 24 W, 4'1-5 Efficiency fluorescent fixtures. Replace 4 - 200 watt HPS fixtures with 4 -150 4 Bus Yard Lighting watt induction fixtures, Repime 40 -40 W, 4' SPC /Expre6s $ 3523.41 2491 $ 2,871.36 $ 107fi�83 $ 124 40 $ ` 4A7 p0 6'years 4 years 2.01 Retrain T-12 fluorescent lamps with 20.28 W, 4' T -5 Eific ency fluorescent fixtures. Retrofit extstingbubblediffuseo with Samwire 5 WWTP -Potential membrane diffusers. Make pipe, valve and SPC S 705,882.35 1.798.720 S 1,JS1,184.00 $ 647.539.20 $ 143,898.00 S 8 vem 3.5 years 1;206.04 Upgrades control modifications. 5 CtyHVACRrUOfit Repiac a /Upgrade AC Units at City Hall with AC Quality $ 183100C.04 66.000 $ 80,0M00 $ 23,760.07 S 81000.00 10yean .9 Yvan 44.25 more energy effscientunits Replace 48412,40 W fluorescent natures with 7 Pool Lighting Retrofit 32 -T8, 28 W fluorescent fixtures. Replace 4-: SPiir_xpress $ 5,175,47 2,229 $ 1187236 $ 802, $ 177,40 5 40R0Q 5 rears G years 1 -49 15t7watt HPS fixtures with 4 -100 watt of£eeir:ncy induction fixtures. 8 Piz fiVAC Retrofit Repla °Upgrade AC Units at Beaumont PO AC gnat ty $ 90,040.00 33,003 $ 440tAD.00 $ 1-1,8moc $ 401000.00 30ycors 13 Years 22,13 with more energy, efficient urnts, 9 Sour -City Hag instag f 127 kw rrtetered photovoltaic stein CSI $ 1,0115 882 3s13,45i# $ 63t43t1tICNi - $ 341 Sd703I0 ', S - 3A;yaaas 13 years 113.]2 10 lar.PO Imuti 153 kw net tnetetedphowilottak, fad 3.261.176.47 257,400 $ iik508400 S 411,800,00 $ r Jayews 13yom 172.59 System 11 Polar - Poor Instalf 37 kw net meteosd photovWtak system. CSI S 467A I58.88 95.X417 $ 2",67"ft S 152.3$D.t10 � zooms 13 years +63.86 5 4,5T7,235 29 1 ?.670.933 5 3,388,518.88 $ 757,743.62 $ 1,180,137.61 $ 721,204:00 Tons of m saved 1,790:86 Plow* Notalt4 SOW { eitsno% notyetbeenbudgetedforinthe `—Pricing not 'kWh savings over "'Rebate paid Ci ry' s Generaf:Und or Capital Nnprovemens bxpet,lPraiectcare deliverable. "Incentive based life expectancy at upon program contingent tipoilt3ty Council approval as mall afr@cklptof additional . Generated for on0.12(kWh todays rates no participation and funding, budget purposes saved for 3 years only. increases availability. Option 8 JCarpl" for soWt To maximize sobar installation at City haft and B peels PO the carports also provide shade and work I rSl $ Sfi0,001i.0q GENERAL NOTE: All information is confidential and Is not to be re- distributed without the written consent of the City of Beaumont. Attachment A: Future Energy Efficiency Projects ftem 4 Project Name, Project De��,iptio. SCE COA t5turlate, kWh S".,ngi Cost Savings t1ram kWh ELP hiceinfive 15CE Core Saving (, V. Equipment 0e, E.Ptct�rscy PjVbj4k Period f Lmi'siwns Saved 1 Mesa Lift Statian -VFD Joe Install SFDon250HP pump at Mesa uftStation SPC NiA 39,082 $ St1.814.60 S 14,072.94 $ 3,127.36 10 years N/A 26.21 2 aumont PD Lighting Replace existing 1.12 and incandescent fixtures with SPCtExpress S 21.835 -29. 52,992 4x,27728 18,933.12 g { 1,f §3.25 byears 2year 35,28 Retrofit new one= effinen£fixtures. Erficivncy 3 Beaumont _Civic Center Replaga various existing fixtures with new,. energy SPC/Express $ 32.,560.29 30;TS2 $ 2S,It31.68. S i1A70.72 5 756,50 byrars 3yean 20.62 Lighting Retrofit efficient fixtures, Eif±tEencY - old IOWA Beaumont Replace 163 -.100 watt (1.5•1.1 HPS fixtures with 78 - 4 Rehabilitation. - LLD ;Win LED fixtures in Restdental Areas. schools and SPC S 96,527.00 14,8461 $ 88,24430 $ .5;344.57 $ 74130 $ 65,200.00. ZSyears 17 years 9.95 Retrofit Parks 5 Internal Measures, - Ciity Turning pool pumps for 2 hours a day 16ob NiA $ - 60.955 $ 25601.20 $ .3 years NJA. 40;87 Pool Sherwx;cid) Change strc et lighting design for Old town Oid T'owyt Beaumont Rehabilitation project (D: 1.t -type SC -1 poles) and 6 Rehabilitation - Opt €onsD SPC $ 21,400.00 14,283 $ 3517 0730 $ 51145 -88. $ 71515 S 33000.00 25yean 6years 9.58 & E (6th Street) (E: 23 -type SC -2 pplrs). HPS fixtures will change to Induction . fixtures per standartl conversion ratio, Change street lighting design for Old Town 7 Old Tow is Beaumont Rehabilitation %rsdu¢ton Rehabilitation projet't (Commercial, Beaumont Ave., SPC $ �95,��Sig 31,621 $ 79,17T50 $ 11,4p1.5fr 5 1,583,55 $ 77£,(7ti0.CXt 25;Verirs 6yeors. 21.2+1 and Oak Valley). HP$ fixtures will change to induction Retrofit fixtures per standard conversion ratio.. S 220,222.59 244,191 $ 349:56416 S 65.9G4,79 $ 8,578,11 $ 182,200.00 Tons of Co, Saved: 163.73 " "Pricing not 'kWh savings ***Rebate paid deliverable. over life '-incentive based Generated for expectancy at on 0.12 /kWh saved upon program Participation and budget purposes todays rates no for 3 years only. increases availability. GENERAL NOTE: All information is confidential and is not to be re- distributed without the written consent of the City of Beaumont. Attachment B: Completed Municipal Energy Efficiency Projec STAFF REPORT Agenda Item 0, b TO: Mayor and Council Members FROM: City Manager DATE: June 7, 2011 SUBJECT: Preliminary Capital Improvement Plan Budget — Fiscal Year 2011 -2012 Background and Analysis: On May 17, 2011, the City Council held a public workshop to solicit public input and prioritize capital improvement projects for the 2011 -2012 Capital Improvement Plan (CIP). The priority list of projects is attached to the staff report and includes funding for redevelopment, street repair and traffic signal projects. The priority projects are also included in the attached summary of ongoing and proposed future CIP projects. The preliminary CIP budget includes approximately $33.7 Million funded from the following funds. • Redevelopment Agency Projects $ 5,121,706 • Beaumont Utility Authority Projects $ 2,996,950 • Transportation and Street Repair Projects $25,604,908 Fiscal Impact: There is no impact on the General Fund as the proposed projects will be funded from non General Fund sources of funds. Recommendation: Staff recommends APPROVAL of the Preliminary Capital Improvement Plan Budget for Fiscal Year 2011 -2012. Respectfully,stipmitted; '7 CITY OF=$EAUM f Alan C. panicas CCity Man er City of Beaumont 2011 -2012 Capital Improvement Plan Project Priority Summary for New Projects Rank Facility Priority Estimated Budget Redevelopment Agency - Joint Projects - Available Funding $700,000 1 Regional Park Facilities $724,055 Total $724,055 Redevelopment Agency Projects - Available Funding $1,000,000 1 Old Town Street and Sewer Repair $871,500 2 Palm Avenue at Sixth Street Storm Drain $215,136 Total $1,086,636 3 Palm Avenue Storm Drain at SCE Easement $791,384 4 Elm Avenue Storm Drain $732,185 5 Beaumont Housing Rehabilitation $250,000 Subtotal $1,773,569 Street Repair and Traffic Signal Upgrades - Available Funding $1,000,000 Street Repairs Oak Valley Parkway - Beaumont Avenue to Michigan Avenue 1 Pavement Management - See CIP Map $162,500 2 Eighth Street - Pennsylvania Avenue to Xenia Avenue $301,840 3 Xenia Avenue - Sixth Street to Eighth Street $101,868 4 Pennsylvania Avenue - First Street to Potrero Boulevard $83,650 5 Downtown Alley Rehabilitation $40,000 6 Golf Club Drive Median Break - Rite Aid Center $39,404 7 Palm Avenue - Fifth Street to Sixth Street $57,600 Traffic Signal Upgrades 8 Pennsylvania Avenue and Sixth Street Protected Left Turns $49,800 9 Beaumont Avenue Signal Synchronization - OVP to CVB $87,150 10 Cougar Way Protected Left at Beaumont Avenue $49,800 11 Beaumont Avenue and Sixth Street Right Turn Pocket Upgrade $93,375 Subtotal $1,066,987.25 12 Oak Valley Parkway - Beaumont Avenue to Michigan Avenue $334,650 13 Brookside Avenue - Cherry Avenue to City Limits $150,130 14 Pennsylvania Avenue - First Street to Potrero Boulevard $83,650 15 Beaumont Barrio Street Repairs $86,400 16 Beaumont Avenue - Sixth Street to Oak Valley Parkway $896,000 17 Fifth Street - Beaumont Avenue to California Avenue $96,000 Subtotal $1,312,180 City of Beaumont 2011 -2012 Capital Improvement Plan Preliminary Budget Summary Facility /Description Source of Funds Estimated Cost Redevelopment Agency Projects Old Town Street and Sewer Repair Project RDA $871,500 Palm Avenue at Sixth Street Storm Drain RDA $215,136 Civic and Community Center Expansion RDA $1,002,225 Regional Park Facilities RDA Joint Funds $724,055 Downtown Underground Utility Project Rule 20A Proceeds $976,640 Sidewalk Improvement Project CDBG and SB 821 Grants $1,332,150 Subtotal $5,121,706 Beaumont Utility Authority Projects Maximum Benefit and SSMP Implementation Wastewater Enterprise $650,000 Wastewater Treatment Plant Upgrades Wastewater Enterprise $2,346,950 Subtotal $2,996,950 Transportation and Street Repair Projects Brookside Avenue Crossing of Noble Creek RDA/BUSD Agreement $1,659,647 Historic San Timoteo Canyon Bike & Ped. Facilities TE Grant $1,760,663 State Route 60 /Potrero Boulevard Interchange Transportation Funds $4,500,000 State Route 60 Overpass at State Route 60 Grants and AD No. 98 -1 $10,330,282 Fourth Street/Potrero Boulevard Extension CFD No. 93 -1 $5,441,667 Golf Cart Transportation Facilities Transportation Funds $39,404 Pavement Management and Street Repair Gas Tax and Trans. Funds $1,593,149 Traffic Signal Upgrades Transportation Funds $280,125 Subtotal $25,604,938 Total $33,723,593 STAFF REPORT Agenda Item 3, '' ` TO: Mayor and Council Members FROM: City Manager DATE: August 16, 2011 SUBJECT: Change Order to Repair of Cherry Valley/ Palmer Extension Road Improvements Background and Analysis: On October 5, 2010, the Council approved a reimbursement agreement and a loan of not to exceed $300,000 with the City of Calimesa for repair of Cherry Valley / Palmer Extension. On December 21, 2010 the City Council awarded a contract to Elite Companies US, Inc. for $176,241.00. The City of Calimesa requested the Contractor to perform additional work in replacing traffic loops, adjusting water valves and connecting traffic loops. Final measurement of actual job quantities slightly exceeded the original estimated quantities of materials. Based on additional work, actual quantities and the rates in the original bid, the cost of the proposed change order would add $32,500.04 to the original authorized contract amount which brings the total cost of the project to $208,741.04 considerably below the Council authorized amount. Fiscal Impact: There is no impact on the General Funds. The city will pay from transportation funds and be reimbursed for the work pursuant to the loan agreement. Recommendation: Staff recommends APPROVAL of the proposed change order and Project Progress Report, and authorization of the Mayor to execute the change order. Respectful Su fitted: CITY O BE MON a C. apan as Manager CITY OF BEAUMONT YKUJhU'1' YKUUKhNN KLYUKI Source of Transportation Funds Project Name: Cherry Valley/ Palmer Extension Funds: Contract December 21, 2010 Contractor: Elite Companies U.S. Inc. Date: Const. Budget: $176,241.00 Subcontractors: N.A. A &E Budget: As per approved contractor agreement Project Start Date: September 2010 Report Period: August 2011 Work Completed During Report Period: Contractor has completed the project. Problems or Delays During Report Period: There were not any problems or delays during this report period. Change Orders: • Additional work and quantities required for the completion of the Project. • Total Change order Amount of $32,500.04 Recommendation(s) for City Council Action: Approve the change order agreement as per the original contract, bid document quantities and rates. Report Submitted by: August 16, 2011 Mayor Signature Date of City Council Approval ra 16%, City of Beaumont CHANGE ORDER & TASK ORDER AUTHORIZATION REQUEST Existing Public Works Contracts NAME OF PROJECT: Cherry Valley/ Palmer Extension FUNDING SOURCE: City of Calimesa CONTRACTOR: Elite Companies CHANGE ORDER NO. 01 PROJECT N0. (internal use) CONTRACT DATE: December 21, 2010 CONTRACT AMOUNT: $176,241.00 1. TYPE OF CHANGE ORDER (check one): x� ADDITIVE DEDUCTIVE 2. AMOUNT OF CHANGE ORDER: $ 32,500.04 3. REASON FOR CHANGE ORDER: Additional work and quantities are required for the completion of the project 4. WHO MUST AUTHORIZE: City Manager: a. For contracts of $50,000 dollars or less, a change or cumulative change shall not exceed the total of $5,000.00 dollars. b. For contracts of more than $50,000.00 but less than $250,000.00, a change or cumulative changes shall not exceed a total of 10% or the original contract amount. c. For contracts of $250,000.00 or more, a change order or cumulative change orders shall not exceed $25,000.00 plus 2% of the original contract in excess of $250,000.00. X City Council: for change orders which exceed the City Manager's authority. TASK ORDER NO. 1. DESCRIPTION OF WORK: 2. AMOUNT OF TASK ORDER: $ 3. QUALIFIED TASK (check one): YES - NO 4. UNIT PRICING CONFORMS TO CONTRACT (check one): YES ' NO I have reviewed and prepared this change order / task order request in accordance with Beaumont Municipal Code: r � Title 3 — Section 3.02. Consulting City EngineeL _j2, Date: i City Attorney: AUTHORIZATION Date: City Manager: Date: Mayor (as applies): Date: CITY OF BEAUMONT INDEPENDENT CONTRACTOR'S CHANGE ORDER (Project Title: Repair of Cherry Valley / Palmer Extension Road Improvements) CHANGE ORDER NO.: 1 CHANGE ORDER DATE: August 16, 2011 CONTRACT DATE: December 21, 2010 CONTRACTOR: Name: Elite Companies US, Inc. Address: 15321 La Salle Lane Huntington Beach, CA 92647 Telephone: (714) 716 6196 THIS CHANGE ORDER is issued pursuant to that certain Agreement for Services by Independent Contractor between the CITY OF BEAUMONT ( "OWNER ") and Elite Companies US, Inc. ( "CONTRACTOR ") dated December 21, 2010(the "AGREEMENT "). 1. Change to be Performed. CONTRACTOR shall provide all labor, materials and equipment to perform the following change (choose and check one): See Exhibit "A ", attached hereto _X_ Description of Change: Additional work and additional quantities required for the completion of the Project as per the original contract and rates. Total Change order Amount of $32,500.04 2. Time of Performance. Time is of the essence. Therefore, CONTRACTOR shall begin work within 5 days of the date this Change Order is signed by the OWNER and shall complete performance of such services within 120 working days. 3. Liaison of OWNER. Mr. Rob Owen shall serve as liaison between OWNER and CONTRACTOR. 4. Staff Assignments. CONTRACTOR will assign the following personnel to perform the services required by this Change Order: (Check if this Paragraph 4 Not Applicable: _X—) Page 1 of 2 5. Deliverables. CONTRACTOR shall deliver to OWNER not later than the date or dates indicated, the following: (Check if this Paragraph 5 Not Applicable: 6. Compensation. For all services rendered by CONTRACTOR pursuant to this Change Order, CONTRACTOR shall receive a sum of $ 32,500.04 payable as follows: progress payments less 10% retention until job completion. 7. Reimbursable Expenses. In addition to the compensation provided for in , Paragraph 6 above, CONTRACTOR (choose and check one:) shall/—X—shall not /be entitled to reimbursement for expenses. If authorized by this Change Order, reimbursable expenses shall be limited to: 8. Miscellaneous Matters. The following additional matters are made a part of this Change Order (choose and check one): X_ Not applicable See Exhibit "A ", attached hereto; or Description: IN WITNESS WHEREOF, the parties have executed this Change Order on the date indicated below. Dated: Dated: Fl -7— // CITY OF BEAUMONT CONTRACTOR: Elite Companies us, Inc. By Print Name C�� Title Page 2 of 2 STAFF REPORT Agenda Item -3-1 TO: Mayor and Council Members FROM: City Manager DATE: August 16, 2011 SUBJECT: Change Order to First and Second Street Marketplace Repairs Background and Analysis: On April 19, 2011, the City Council awarded a contract to Elite Companies for repair on the First and Second Street Marketplace. Additional quantities of excavation of saturated unsuitable material was found after the asphalt was opened up. Based on actual quantities and the rates in the original bid , the cost of the proposed change order would add $37,088.80 to the original authorized contract amount which brings the total cost of the project to $209,921.82. Fiscal Impact: There is no impact on the General Funds as $168,060.00 is funded by Wells Fargo Bank. The balance of $41,861.82 will be funded from Transportation Funds. Recommendation: Staff recommends APPROVAL of the proposed change order and Project Progress Report, and authorization of the Mayor to execute the change order. C. City Manager City of Beaumont CHANGE ORDER & TASK ORDER AUTHORIZATION REQUEST Existing Public Works Contracts NAME OF PROJECT: First and Second Street Repair PROJECT N0. (intemai use) FUNDING SOURCE: Transportation CONTRACT DATE: April 19, 2011 CONTRACTOR: Elite Companies CHANGE ORDER NO. 01 CONTRACT AMOUNT: $ 172,833.02 1. TYPE OF CHANGE ORDER (check one): l ADDITIVE DEDUCTIVE 2. AMOUNT OF CHANGE ORDER: $ 37,088.80 3. REASON FOR CHANGE ORDER: Additional quantity of work is required for the completion of the Project 4. WHO MUST AUTHORIZE: City Manager: a. For contracts of $50,000 dollars or less, a change or cumulative change shall not exceed the total of $5,000.00 dollars. b. For contracts of more than $50,000.00 but less than $250,000.00, a change or cumulative changes shall not exceed a total of 10% or the original contract amount. c. For contracts of $250,000.00 or more, a change order or cumulative change orders shall not exceed $25,000.00 plus 2% of the original contract in excess of $250,000.00. x City Council: for change orders which exceed the City Manager's authority. TASK ORDER NO. 1. DESCRIPTION OF WORK: 2. AMOUNT OF TASK ORDER: $ 3. QUALIFIED TASK (check one): YES NO 4. UNIT PRICING CONFORMS TO CONTRACT (check one):�� YES NO I have reviewed and prepared this change order / task order request in accordance with Beaumont Municipal Code: Title 3 — Section 3.02. Consulting City Enginee Date: C73 City Attorney: AUTHORIZATION Date: City Manager: Date: Mayor (as applies): Date: .-r a 15321 La Salle Lane - Huntinton Beach, CA 92647 Phone- 717 - 716-6196 - Fax714- 908 -0337 Client: City of Beaumont Attn: Rob Owen 550 East 6th Street Beaumont, CA 9223 Project /Contract No.: Project Name: First & Second Street / Highland Springs Road INVOICE 8311 Payment App: 3 Period From: 8/3/11 Item item Description Contract Price Total Work to Date Previousley Billed Billing This Period Quantity Unit Price Total Quanti t Amount Quantitd Amount Quantity Amount 1 Mobilization 1 LS $2500.00 $2,500.00 1 $2,500.00 0.$ $2,000,00 0,2 $500.00 2 Traffic Control 1 LS $3,000.00 $3,000.00 1 $3,000.00 0.5 $1,500.00 0.5 $1,500.00 3 SWPPP 1 LS $500.00 $500.00 1 $500.00 1 $500.00 4 Trench -Grind Overley 1 960 SF $3,80 $7,448.00 1960 $7,448.00 $0.00 1,960 $7,448.00 5 Over Excavation 740 CY $58.45 $43,253.00 740 $43,253.00 473 $27,646.85 267 $15,606.15 6 Asphalt Concrete 127 TONS $153.30 $19,469.10 127 $19,469.10 $0.00 7 Agg. Base Class II 250 CY $72.50 $18,125.00 250 $18,125.00 473 $34,292.50 8 Striping 1 LS $5,129.92 $5,129.92 1 $5.,129.92 $0.00 1 $5,129.92 CONSTRUCTION OPTION 9 Grind & Pave 0.10' 80,350 SF $0.88 $70,708.00 80,350 $70,708.00 0.00 -80-1-35-0- $70,708.00 10 _Striping 1 LS $2,700,001 $2,700.00 1 2,700.00 $0.00 1 2,700.00 Totals $172,833.021 $172,833.02 $103,592 117 Original Contract Amount: $172,833.02 Contract Changes: $37,088.80 Revised Contract Amount: $209,921.82 Work Completed to Date: Less Retention: Less Retetion to Date: Release Retention: Previous Bill: Net Billed To Date: Amount Due This Invoice: Retention This Invoice: Total Due This Period: $172,833.02 $10,359.21 0 sit ? y $65,939.35 $169,531.42 $103,592.07 $10,359.21 $93,232.86 CITY OF BEAUMONT INDEPENDENT CONTRACTOR'S CHANGE ORDER (Project Title: First and Second Street Marketplace Repairs) CHANGE ORDER NO.: 1 CHANGE ORDER DATE: August 16, 2011 CONTRACT DATE: April 19, 2011 CONTRACTOR: Name: Address: Telephone: Elite Companies US, Inc. 15321 La Salle Lane Huntington Beach, CA 92647 (714) 716 6196 THIS CHANGE ORDER is issued pursuant to that certain Agreement for Services by Independent Contractor between the CITY OF BEAUMONT ( "OWNER ") and Elite Companies US, Inc. ( "CONTRACTOR ") dated April 19, 2011 (the "AGREEMENT "). 1. Change to be Performed. CONTRACTOR shall provide all labor, materials and equipment to perform the following change (choose and check one): See Exhibit "A ", attached hereto _X_ Description of Change: Additional quantities required for the completion of the Project as per the original contract and rates. Total Change order Amount of $ 37,088.80 2. Time of Performance. Time is of the essence. Therefore, CONTRACTOR shall begin work within 5 days of the date this Change Order is signed by the OWNER and shall complete performance of such services within 120 working days. 3. Liaison of OWNER. Mr. Rob Owen shall serve as liaison between OWNER and CONTRACTOR. 4. Staff Assignments. CONTRACTOR will assign the following personnel to perform the services required by this Change Order: (Check if this Paragraph 4 Not Applicable: --X--) Page 1 of 2 5. Deliverables. CONTRACTOR shall deliver to OWNER not later than the date or dates indicated, the following: (Check if this Paragraph 5 Not Applicable: _X_) 6. Compensation. For all services rendered by CONTRACTOR pursuant to this Change Order, CONTRACTOR shall receive a sum of $ 37,088.80 payable as follows: progress payments less 10% retention until job completion. 7. Reimbursable Expenses. In addition to the compensation provided for in Paragraph 6 above, CONTRACTOR (choose and check one:) _ shall/ _X_shall not /be entitled to reimbursement for expenses. If authorized by this Change Order, reimbursable expenses shall be limited to: 8. Miscellaneous Matters. The following additional matters are made a part of this Change Order (choose and check one): X_ Not applicable See Exhibit "A ", attached hereto; or Description: IN WITNESS WHEREOF, the parties have executed this Change Order on the date indicated below. Dated: CITY OF BEAUMONT CONTRACTOR: Elite Companies us, Inc. Dated: By —' Print Name C'_J�7V Title Page 2 of 2 3` STAFF REPORT Agenda Item , TO: Mayor and Council Members FROM: City Manager DATE: August 16, 2011 SUBJECT: Award Agreement for City Campus Connectivity Project. Background and Analysis: The City is continuing onsite improvements to create fiber connectivity between the existing Police Department and Building "D" ( new IT room) and the Building "A" ( existing Beaumont City Hall ) and " Building "D ". Sealed bids were requested from qualified contractors. Three companies participated in the bidding process. Attached is a spreadsheet which shows the bid prices of the three bidders. The apparent lowest responsible bidder is Southern California West Coast Electric in the amount of $ 10,500.00. Fiscal Impact: There is no impact on the General Funds. This will be funded from Emergency Preparedness Funds. Recommendation: Staff recommends AWARD of an Agreement with Southern California West Coast Electric, APPROVAL of the Project Progress Report, AUTHORIZATION of the Mayor to execute the Agreement, and Project Progress Report subject to the authority of the City Attorney to make non- substantive changes. Bids for City Campus Connectivity Project Name of Contractor Bid Amount Southern California West Coast Electric $ 10,500 Beaumont Electric $ 11,715 MCS $ 16,167.24 CITY OF BEAUMONT PROJECT PROGRESS REPORT Emergency Preparedness funds Project Name: City Campus Connectivity Project Source of Funds: Contract August 16, 2011 Contractors: Southern California West Coast Electric Date: Const. Budget: $10,500 A &E Budget: As per Qualified Contractors Project Start Date: July 2011 Report Period: August 2011 Work Completed During Report Period: Request for proposals were sent, proposals were evaluated Problems or Delays During Report Period: • No delays Change Orders: • No Change Orders Recommendation(s) for City Council Action: Approve and execute agreement. Approved and authorized by: Mayor Signature Date of City Council Approval AGREEMENT Public Works Contract THIS AGREEMENT, made and entered into this 16th day of August 2011 in the County of Riverside, State of California, by and between the City of Beaumont, a municipal corporation (hereafter "Owner ") and, Southern California West Coast Electric (hereinafter "Contractor "). WHEREAS, the City Council of the City of Beaumont at a meeting held on the 16`" day of August, 2011 authorized the Mayor and City Clerk to enter into this Agreement NOW, THEREFORE, it is hereby agreed by and between the parties that: Defined Terms 1.1 Terms used in this Agreement which are defined in the General Provisions and Special Provisions have the meaning assigned to them in the General Provisions and Special Provisions of the Contract Documents and Specifications. Scope of Work 2.1 The Contractor shall furnish all of the labor, materials, tools, equipment, services and transportation necessary to perform all of the work described as follows: Fiber connectivity between existing Police Department and Building D ( new IT room) and the Building A ( existing Beaumont City Hall) and Building D. 2.2 The Contractor shall perform all of the work in strict accordance with the Contract Documents as enumerated in Article 8 hereof. 2.3 The Contractor shall be liable to the Owner for any damages arising from, or as a result of, a failure to fully comply with the Contract Documents. Contractor shall not be excused with respect to any failure to so comply by any act or omission of the Owner, its officers, employees or agents, unless such act or omission actually prevents the Contractor from fully complying with the requirements of the Contract Documents. Schedule 3.1 The Contractor shall commence the work on the date stated in the Notice to Proceed and shall diligently pursue the work to completion within sixty working days thereafter, and upon the work schedule, if any, as specified in the Special Provisions, except as such time may be extended in writing by the Owner in accordance with the Specifications, time being of the essence. 4. Liquidated Damages 4.1 If the Contractor fails to complete the work, or any portion thereof, within the time period required by Article 3 herein or as duly extended in writing by the Owner, he shall forfeit and pay to the Owner, as liquidated damages, the sum of $500.00 per day for each calendar day the work, or portion thereof, remains uncompleted after the above specified completion date. The liquidated damages shall be deducted from any payments due or to become due to the Contractor under the terms of this contract. [Govt C. Sec. 53069.85] Progress payments made by the Owner after the above specified completion date shall not constitute a waiver of liquidated damages by the Owner. Contract Price 5.1 The Owner shall pay to the Contractor as full consideration for the faithful performance of the contract entered into by this Agreement, subject to any additions or deductions as provided in the Contract Documents the sum of Ten thousand five hundred ( $10,500) , said sum being the total amount of the amounts stipulated in the Contractor's Proposal per basin. 6. Payments 6.1 If the Special Provisions do not provide for progress payments, the Contractor shall be paid within 45 days after Contractor furnishes Owner with a release of all undisputed contract amounts, if required by Owner, and final acceptance of the work by the City Council. 6.2 If progress payments are to be made pursuant to the Special Provisions, Contractor shall submit the required monthly statement to the Engineer commencing on the 10th day of month after the Owner issues the Notice To Proceed and, if required by the Engineer, a release of all undisputed contract amounts related to said statement. 6.3 In the event there is any claim specifically excluded by Contractor from the operation of the release, there shall be retained by Owner an amount not to exceed the amount of the disputed claim. [P.C.C. Sec. 7100] 7. Legal Requirements 7.1 Pursuant to California Labor Code Section 1810, et seq., eight (8) hours labor constitutes a legal day's work. Contractor shall forfeit as a penalty to Owner the sum of $25.00 for each worker employed in the execution of the contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code Section 1815. [Labor Code Sec. 1813] 7.2 (A) copies of the determination of the Director of the Department of Industrial Relations of the rate of per diem wages for each craft, classification or type of worker needed to execute the contract are on file in, and available at, the office of the City of Beaumont city Clerk 550 E. Sixth Street, Beaumont, CA 92223. [Labor Code Sec. 1773.2] (B) The Contractor shall post at the work site, for the duration of the contract, a copy of the determination of the specified prevailing rate of per diem wages. [Labor Code Sec. 1773.2] (C) The Contractor, and any subcontractor, under the Contractor, shall pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. [Labor Code Sec. have responsibility for compliance with California relative to the retention and inspection of payroll 1776] 1771 ] The Contractor shall Labor Code Section 1776 records. [Labor Code Sec. 7.3 The Owner shall withhold penalties and forfeitures from payments due to the Contract for noncompliance with the California Labor Code. [Labor Code Sec. 1727] 7.4 Nothing in this contract shall prevent the Contractor or any subcontractor from employing properly registered apprentices in the execution of the contract. The Contractor shall have responsibility for compliance with California Labor Code Section 1777.5 for all apprentice occupations. [Labor Code Sec. 1777.5] 7.5 Neither the Contractor, nor any subcontractor under the Contractor, shall discriminate in the employment of persons upon the work because of the race, religious creed, color, national origin, ancestry, physical handicap, medical conditions, marital status or sex of such person, except as provided in Section 12940 of the Government Code. The Contractor shall have responsibility for compliance with this Section. [Labor Code Sec. 1735] 7.6 Contractor shall, at Contractor's sole expense, obtain all necessary permits and licenses for the work and give all necessary notices and pay all fees and taxes required by law. Contract Documents and Specifications 8.1 The contract entered into by this Agreement consists of the following Contract Documents and Specifications, all of, which are component parts of the contract as is herein set forth in full or attached hereto: Proposal, as accepted Agreement (Public Works Contract) Contractor's Certificate Regarding Workers' Compensation 9. Independent Contractor 9.1 The Contractor is and shall at all times remain as to the Owner a wholly- independent Contractor. Neither the Owner nor any of its officers, employees, or agents shall have control over the conduct of the Contractor or any of the Contractors officers, employees, servants, agents or subcontractors, except as set forth in the Contract Documents and Specifications. The Contractor shall not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors, are in any manner officers, employees, agents or subcontractors of the Owner. 10. Indemnification 10.1 The Contractor hereby agrees to indemnify, defend and hold harmless the Owner, and its officers, employees, servants and agents from and against any and all claims, liability, loss, damage, cost, and expense, including court costs and attorneys' fees, whether or not litigation be commenced, of whatever nature or type, that the Owner or any of its officers, employees or agents, may hereinafter suffer, incur, be put to pay or lay out by reason of (A) Any injury or death to any person or damage to any property sustained or alleged to have been sustained as a result of the work, or the performance thereof, contemplated hereby, or any defect in material, equipment or workmanship that becomes evident within one year after the date of recordation for the notice of completion. (B) Any other act or omission of the Contractor, its agents, representatives or other persons who are at any time engaged in the course of work or in the repair, replacement or restoration of any portion of the work made necessary by any defect in material or workmanship including, but not limited to, subcontractors, laborers, materialism and suppliers; or (C) Any breach or default of the Contractor in the performance of its obligations hereunder. 10.2 The aforesaid Indemnification and Held Harmless Agreement shall not include any claims of liability arising from the established sole negligence of willful misconduct of the Owner or its officers, employees, servants or agents. 10.3 The aforesaid Indemnification and Held Harmless Agreement shall apply regardless of whether or not the insurance policies specified in this agreement or other Contract Document shall have been determined to be applicable to the claim, liability, loss, damage, cost or expense. 11. Insurance 11.1 Contractor shall not commence the work until he shall have purchased, at his sole expense, from one or more good and responsible companies doing insurance business in the State of California and shall have furnished to the City Clerk certificates of all insurance required under this Article and such insurance shall have been approved by the Owner as to form, amount and terms; nor shall Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required on the subcontractor shall have been so obtained and approved. Each such policy of insurance shall be maintained in full force and effect for the duration of the contract and shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation or amendment of the policy for any reason whatsoever, the City Clerk shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days before the expiration, cancellation or amendment is effective. 11.2 Contractor, and every subcontractor, shall provide comprehensive liability insurance in which the Owner is the named insured or is named as an additional insured. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached thereto, the protection offered by the policy shall: (A) Insure the Owner and its officers, employees, servants and agents from claims for damages for personal injury to any person, including death, and for damage to the property of any person which may arise or result from Contractor's or any subcontractor's execution of the work or other obligation under the execution of the work or other obligation under the Contract Documents, whether such execution be by Contractor or by any subcontractor or by anyone directly or indirectly employed by either Contractor or any subcontractor. (B) Provide the minimum limits set forth in the Specifications 11.3 Contractor, and every subcontractor, shall provide complete workers' compensation insurance in accordance with the requirements of Section 3800 of the California Labor Code. If any class of employees engaged in the work is not protected under any workers' compensation law, Contractor shall provide, and shall cause each subcontractor to provide, adequate insurance for the protection not otherwise protected. Contractor shall indemnify, defend and hold harmless the Owner and its officers, employees, servants and agents from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain such insurance. 12. Owner's Right to Terminate 12.1 If the Contractor refuses or fails to prosecute the work or any separable part thereof with such diligence as will insure its completion within the time specified or any extension thereof, or fails to complete said work within such time, or if the Contractor should become insolvent, be adjudged a bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a receiver should be appointed on account of his insolvency, or if he should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided to supply enough properly skilled workers or proper materials to complete the work in the time specified, or if he should fail to make prompt payment to subcontractors or for material or labor, or persistently disregard laws, ordinances or instructions of the Owner, or otherwise breach any reasons for such intention to terminate. Unless within five (5) days after the service of such notice such condition or violation shall cease or satisfactory arrangements for the correction thereof be made, this contract shall upon the expiration of said five (5) days, cease and terminate. In such case, Contractor shall not be entitled to receive any further payment until the work is finished. 12.2 Performance by Surety or Owner. In event of any such termination, the Owner shall immediately serve written notice thereof upon surety and Contractor, and surety shall have the right to take over and perform this contract, provided, however, that if surety within five (5) days after service upon it of said notice of termination does not give the Owner written notice of its intention to take over and perform this contract or does not commence performance thereof within ten (10) days from the date of serving such notice, the Owner may take over the work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor, and he and his surety shall be liable to the Owner for any excess cost or other damages occasioned the Owner thereby. If the Owner takes over the work as hereinabove provided, the Owner may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant, and other property belonging to the Contractor as may be on the site of the work and necessary therefore. Additional costs of finishing work, including compensation for additional engineering, architectural, managerial, and administrative services, shall be paid to the Owner, without prejudice to any other rights or remedies available at law or in equity to the Owner. 13. Notice 13.1 Whenever it shall be necessary for either party to serve notice on the other respecting the contract, such notice shall be served by registered mail, postage prepaid, return receipt required, addressed to the City of Beaumont 550 E. Sixth Street, Beaumont, CA 92223 and to the Contractor at a+S"a Vi N 'IN ST RC-C—T , 19 iS0U kiDNT" 1:?911?11�3 SU I TE r- unless and until different addresses may be furnished in writing by either party to the other. 13.2 Notice shall be deemed to have been served seventy -two (72) hours after the same has been deposited in the United States postal service. This shall be a valid and sufficient service of notice for all purposes. 14. Assignment 14.1 The Contractor shall not assign the performance of the contract, nor any part thereof, nor any monies due or to become due hereunder, without the prior written consent of the Owner. It is understood and acknowledged by the parties that the contractor is the lowest responsible bidder qualified to perform the work. 14.2 Subject to the provision of this Article regarding assignment, the contract shall be binding upon the heirs, executors, administrators, successors, and assigns of the Contractor. 15. Attorney's Fees 15.1 If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of the contract, the prevailing party shall be entitled to reasonable attorney's fees, court costs and necessary disbursements, in addition to any other relief to which it may be entitled. 16. Miscellaneous Provisions 16.1 Should a change be contemplated in the name or nature of the Contractor's legal entity, the Contractor shall first notify the Owner in order that proper steps may be taken to have the change reflected in the Contract Documents. 16.2 The contract shall be effective from and after the date that this Agreement is signed by the representatives of the Owner. 16.3 This Agreement is made in three (3) duplicate originals. 16.4 The Captions of the articles, sections, subsections, paragraphs and subparagraphs of the Contract Documents are for reference only and are not to be construed in any way as a part of the contract. 16.5 The remedies contained in this agreement are cumulative, and in addition to and not limitation of, any remedy law or in equity to which the Owner may be entitled. 17. Entire Agreement 17.1 The Contract Documents integrate all terms and conditions in connection with the work called for herein and supersede all negotiations and prior understandings, either oral or in writing, in respect to the subject matter hereof. 17.2 The Contract Documents are intended to be complimentary. Work required by one of the Contract Documents and Specifications and not by others shall be done as if required by all. 17.3 Each and every provision of law and clause required to be inserted into the Contract Documents shall be deemed to be inserted therein, and if through mistake or otherwise any such provisions is not inserted, or is not inserted correctly, then upon application of either party, the Contract Documents shall forthwith be amended in writing to make such insertion or correction. 17.4 The Contract Documents shall not be amended except by a writing duly executed by the parties. IN WITNESS WHEREOF, the parties; hereto have caused this Agreement to be executed the day and year first above written. CITY OF BEAUMONT By Mayor of City of Beaumont Date: ATTEST: City Clerk of the City of Beaumont Date: CONTRACTOR B Title 6,6/'ei0A1 114W1�6� Date E)/C) Address: Southern California West Coast Electric 252 W, 4`" street, Beaumont, CA 92223 Tel: ( 951) 849 4223 STAFF REPORT Agenda Item �` IL TO: Mayor and Council Members FROM: City Manager DATE: August 16, 2011 SUBJECT: Bids for City Campus Improvement Project Phase II Background and Analysis: On August 4 , 2009, the City Council authorized Staff to advertise for public bids for the City Campus Improvement Project. Sealed bids were received and opened in public on July 28, 2011. The sole bidder was Hillcrest Construction at $343,697.85 ( base bid). The bid amount exceeded the engineer's estimate by $ 95,000. The City reserves the right under Clause 12 of the Bid specifications to reject all bids. Fiscal Impact: There is no impact on the General Funds. Recommendation: Staff recommends rejecting all bids received for the City Campus Improvement Project Phase II as well as revising the plans and specifications to ensure greater flexibility in the contract award to meet available budgets subject to final review and approval by the City Attorney. Respe fully bmi d C/ an C. Ka anicas City Mana Agenda Item No _F) I STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: COMMUNITY AND ECONOMIC DEVELOPMENT DEPT. AGENDA DATA: AUGUST 16, 2011 SUBJECT: BUSINESS LICENSE — HOME OCCUPATION PERMIT (11- HOP-40) ALLIANCE NON - EMERGENCY MEDICAL TRANSPORT, LLC. BACKGROUND /ANALYSIS: Staff is in receipt of a request for a business license under a home occupation permit to provide non - emergency transport services in the City. The Municipal Code requires City Council approval of this business license. The business would be operated from a home office at 1665 Monte Verde Drive. This operation would not conflict with the emergency services provided via a County contract by AMR. The services would involve the non - emergency transport of patients who need to be relocated from one facility to another. With regards the storage of the vehicles related to this use, staff is recommending that this be stored in the home's garage or at an off -site storage location. This would be consistent with other home business approvals. A descriptive package of information and Conditions of Approval are attached for reference. RECOMMENDATION: Staff recommends that the City Council approve the business license request under the attached Conditions of Approval — Home Occupation Permit 11- HOP -40 of Alliance Non - Emergency Medical Response, Inc. Respectfully Submitted, Chris Tracy Associate Planner (�,A/ August 16, 2011 C ity of Beaumont 550 E. (tli Strcct Bealuriont, CA 92223 (951) 76.9 -8520 FAX (951) 76.9 -8526 Email: cityll rill (,Pci,l)eaurrnont.ca.us www,ci. )catlnto»t.c(I,us Alliance Non - Emergency Transport, LLC. Attn: Gerry Blackman 1665 Monte Verde Drive Beaumont, CA 92223 Subject: Home Occupation Permit 11- HOP -40 "Alliance Non - Emergency Transport" at 1665 Monte Verde Drive, Beaumont, CA 92223. Dear Gerry Blackman, Per your application regarding the above - referenced business, your request for a Home Occupation Permit to operate a home business office for a non - emergency medical transport business, is hereby approved with the following conditions: 1) Prior to the issuance of business license, you shall contact the Fire Department to schedule an inspection at (951) 572 -3225 and the Police Department for a vehicle inspection at (951) 769 -8500. 2) All vehicles associated with this use, shall be stored within the garage or at an off -site storage facility and be fully insured with the amounts specified under Section 5.28: 3) All requirements set forth by the Police and Fire Departments shall be satisfied prior to business operations. 4) There shall be no advertisements on or outside the premises. 5) The approval shall be for a home office solely. 6) You shall keep a current business license on file with the City of Beaumont. 7) Premises shall be kept in a neat and orderly manner with no visible evidence of anything other than the character of a Single - Family Home. 8) The Fire Department may inspect your premises for the storing, handling, or use of materials at any time as long as the business is in operation. 9) There shall be no customers conducting business at the residence. 10) You shall adhere to Municipal Code Section 17.11.110, Section B for additional conditions. 11) You shall adhere to all provisions as detailed under Section 5.28 "Automobiles for Hire ", at all times. 12) There shall be no unusual foot traffic at the residence. Very truly yours, Beaumont City Council • i s , + � � Updated 9/09 5.28.010 - 5.28.030 Chapter 5.28 AUTOMOBILES FOR HIRE Sections: 5.28.010 Defined. 5.28.020 Permit -- Required . 5.28.030 Permit -- Application. 5.28.040 Hearing -- Notice. 5.28.050 Hearing -- Examination of applicant. 5.28.060 Requirements for changing of rates or color scheme. 5.28.070 Transfer of permits. 5.28.080 Denial of application— Grounds. 5.28.090 Insurance -- Required. 5.28.100 Insurance -- Amount. 5.2—_ Defined. An "automobile for hire" includes every automobile or motor - propelled vehicle by means of which passengers are transported for hire upon any public street in the City and not over a regular or defined route, irrespective of whether the operation extends beyond the boundary limits of the City or not; automobile for hire shall include taxicabs and ambulances. (Ord. 293 §I, 1958) 5.28.020 Permit -- Required. It is unlawful to operate or cause to be operated an automobile for hire upon any public street within the City, without first having obtained a permit in accordance with the provisions of this Chapter. Except that no permit shall be required of a vehicle for hire delivering passengers into the City from outside the City, a vehicle operated by the holder of a franchise duly and regularly issued by the City Council, or a vehicle operated by a duly authorized passenger stage corporation as defined in the Public Utilities Code of the State. (Ord. 293 §2, 1958) 5.28.030 Permit -- Application: Any person desiring to obtain the permit required by this Chapter, shall pay an application fee of fifty dollars to the City Clerk, and shall make application for the permit to the City Clerk, which application shall set forth the following: A. The name and address of the applicant, and if the same is a corporation, the names of its principal officers, or if the same is a partnership, the names of the partners, with the address of each; B. A statement as to whether the permit is desired for a taxicab, ambulance or other classification; C. A description of every motor vehicle which the applicant proposes to use, giving the trade name, motor and serial numbers, and State license numbers; D. Body style, and seating capacity; E. The street number and exact location of the place or places where the applicant proposes to stand each such automobile for hire; F. The distinctive color scheme, name, monogram, or insignia which shall be used on such automobiles for hire; BMC Title 5: 31 Updated 9/09 5.28.040 - 5.28.080 G. Proposed schedule of rates and fares to be charged for carrying passengers; H. If any proposed stand is in a public street, the application shall be accompanied by a written consent thereto of all the occupants of the ground floor of any building in front of which such vehicle is to be located, and for twenty -five feet each way there from, or if there is no such occupant, by the written consent thereto of the owner or lessee of such building or lot. 5.28.040 Hearing— Notice Upon receipt of an application for a permit, the city clerk shall set a time not less than ten days nor more than thirty days thereafter for the hearing of the applicant before the city council, and shall give notice to the applicant by mail at the time so set, at least five days prior to the date of the hearing. (Ord. 293 §4,1958.) 128.050 Hearing- Examination of applicant At the time set for the hearing of such application and determine whether or not the public interest, convenience and necessity require the issuance of the permit. Upon the favorable finding by the city council, it shall order the city clerk to issue a permit in accordance with the application, subject to the filling and approval of the policies of insurance required under this chapter. (Ord. 293 §5, 1958) 128.060 Requirements of channina or rates or color scheme In the event that any permit holder desires to change his schedule of rates or charges, or color scheme, name, monogram, or insignia used on such automobiles for hire, or to increase or decrease the number of vehicles operated by him, he shall first make application for permission to do so from the city council, which permission shall be granted if, in the discretion of the city council, it deems public interest, necessity and convenience will be sub - served by such change; and , provided further, that the permit holder has complied with all provisions of the chapter. (Ord. 293 §6, 1958) 5.28.070 Transfer of Permits. No permits issued under this chapter shall be transferred whether by contract or operation of law, without the permission of the city council, and any such attempted transfer shall be sufficient cause for revocation of the permit. (Ord. 293 §7,1958) 5.28.080 Denial of application–Grounds. The following reasons shall be sufficient for denial of the application for a permit: A. That the application does not contain the information required by this chapter; B. That the vehicle or vehicles described in the application are inadequate or unsafe for the purposes for which they are used; C. That the color scheme, name, monogram, or insignia to be used upon such automobile for hire is in conflict with or imitates any color scheme, name, monogram, or insignia used by any other person, firm or corporation, in such a manner, as to be misleading or tend to deceive or defraud the public; D. That the location of the stand designated in the application, will congest or interfere with travel on any public street; E. That the applicant has had been previous permit provoked, or has been previously convicted of a felony, or is not of sound moral character; BMC Title 5: 32 Updated 9/09 5.28.090 - 5.32.010 F. If the city council determines that there is a sufficient number of automobiles for hire of the classification applied for, in the city, to adequately serve the public, or that the granting of additional permits would unduly congest traffic and interfere with the free use of the streets by the public, or that the public interest, convenience and necessity do not require the issuance of such permit. (Ord. 293 §8, 1958) 5.28.090 Insurance — Required. Before a permit shall be issued, the applicant shall deliver to the city council a policy or policies of insurance providing for the payment of all legal claims for damages to persons or property resulting from the operation of the automobile or automobiles referred to in the application. (Ord. 293 §9, 1958) 5.28.100 Insurance -- Amount. The minimum amount for which liability shall be assumed for injury to or death of one person in anyone accident shall be seven hundred thousand dollars, and for injury of or death of more than one person in anyone accident shall be seven hundred thousand dollars, and the minimum amount for which liability shall be assumed for injury to or destruction of property in anyone accident shall be seven hundred thousand dollars. Such insurance policies shall be approved by the city council. (Ord. 707 §3, 1992) Sections: 5.32.010 5.32.020 5.32.030 5.32.040 5.32.050 5.32.060 5.32.070 5.32.080 5.32.090 5.32.100 5.32.110 5.32.120 Chapter 5.32 BINGO Authorization. Definitions. License -- Required. License -- Application. License --Term and fees. License -- Application investigation. License - -Not transferable. Limitations. Inspection. Application denial, license suspension and /or revocation Appeal procedure. Violation -- Penalty. 5.32.010 Authorization. Notwithstanding any other provisions of this chapter, this chapter is adopted pursuant to Section 19 of Article IV of the California Constitution and Section 326.5 of the Penal Code in order to make the game of bingo lawful under the terms and conditions of this chapter. (Ord. 542 §2, 1982) BMC Title 5: 33 MEgtCAL TRANSPORT Contact our well trained staff to assist you in establishing your service needs and arranging for proper transportation while maintaining patient confidentiality. Upon delivery of the patient to a hospital, facility, or home, one of our caring staff members will remain with the patient to see that they are admitted safely and securely. At Alliance Medical Transport, our goal is a personal and professional experience for every patient, FEE-FOR-SERVICE Wheelchair and Gurney RATE SCHEDULE For Palm Springs and Coachella Valley Area ""Discounted Palm Springs _Facility Rabe schedule *''' Utilizing A.D.A Compliant GurneyMheelchair vehicle(s) on a Fee for Service Transportation System for each individual patient per one-way transport. *"Two way transport bookings may take $15 off the return trip if booked in advance" Zone 1 (Palm Springs, Cathedral City) $35 Wheelchair $75 Gurney Zone 2 (Palm Desert, Rancho Mirage, Thousand Palms, North Palm Springs) $45 Wheelchair $90 Gurney Zone 3 (Desert Hot Springs, Bermuda Dunes, Indian Wells) $65 Wheelchair $100 Gurney Zone 4 (La Quinta, Indio, Coachella, Thermal) $65 Wheelchair $110 Gurney Additional Services 1 _ NIGHT CALL (6:00pm to 7:00am) $ 15.00 2. WEEKENDS (Fri 6.00pm to Sat 6:00pm) $ 15.00 3_ WAIT TIME (Over 30min) $15.00 4. OXYGEN **Free* 5. No Sunday Operations Contact us at (760)678 -5960 or alliancenernt @gmail.com TO /TO 39Gd VOZ89170606 ZE:LT 9092 /OE /bO MEDICAL TRANSPORT mom 1665 S. MONTE VERDE DR. BEAUMONT, CA. 92223 PHONE (760)678 -5960 FAx (951)769 -5513 ALLIANCE Non - Emergency Medical Transport, LLC business model Federal Tax ID # 32- 0342686 CA State license # 201112910012 Section 1 — Ownership Gerald Blackmon is the sole owner and founder of the company. Alliance is directed from a home -based office dedicated to its operation. His prior experience includes sales and marketing for 10 years at Nationwide Promotional Services. He owned and operated USNETpages.com, a website hosting company that was sold after four years. For the past 5 years he has been employed by South Mesa Water Co. as a certified water treatment operator, responsible for water quality and all CA state compliance and reporting. Section 2 — Start up Gerald Blackmon has hired NEMT Solutions, ran by consultant Scott West. Mr. West is a certified specialist in the field of Non - Emergency Medical Transport and has focused heavily on proper legal structure as well as Medi -Cal and Medicare compliance. His has over 20 years of experience in the NEMT industry. Early operations will be supplied by brokers that offer the service of dispatching and billing patient's insurance benefits. Future accounts will be acquired through the use of marketing techniques and sales efforts by Gerald Blackmon and his brother Keith Blackmon. Keith Blackmon is currently a sales representative for a Durable Medical Supply company in contact with various discharge planners, case managers, and other various persons of interest to Alliance NEMT. Clients for Alliance have already been contacted from both of these networks and have agreed to use our company for transport services. Section 3 — Daily Operations Management and daily operation of the company will be handled by Gerald Blackmon. Training of all staff will be directed by the guidelines set by CAL -OSHA and NEMT Solutions. Dispatch and communications are done through use of handheld mobile phones and GPS devices. All personnel are trained in the use of First Aid and CPR certified. Clean criminal and driving records are required by CA state law for the operation of NEMT transport. Certification on all vehicle equipment and procedures will be required by every driver and attendant. Additional vehicles will be added according to overall client demand. All fleet vehicles will be maintained by certified mechanics using regularly scheduled maintenance programs. Section 4 — Office and Vehicle Storage Office operations will be conducted at 1665 Monte Verde dr. Beaumont, CA 92223. The transport van will be parked each evening in the driveway. Future operation plans include having hired drivers take vans home in the Palm Springs and Coachella Valley areas. Business Licenses for all zones of operation will be obtained as the need arises. Tr-a/)Spof,q or eo,-A i �✓ swroe,y �j,A «oS1 SAS of Poss i fit -Fo p- w h to i! ccha 1 r pf d ooq n� for or 5 08/03/2011 16:13 FAX 6029424300 CRIS Lffj UUZ/UUO DATE A0080- INSURANCE BINDER 8/02/2011 THIS BINDER is A TEMPORARY INSURANCE CONTRACT, SUBJECT TO THE CONDITIONS SHOWN ON THE REVERSE SIDE OF THIS FORM. PRODUCER COMPANY BINDER 8 602-942-3900 Mich American Ins. Co. Cindy Elbert Insurance Services Inc _. __E_ *_ ! . .. " 3320 W. Cheryl Dr. Ste B-220 PA11_..-. ___ TIME . ....... I I I 11M Phoenix, Arizona 85051 8/03/2011 12:01 ­,X �- 11/03/2011 THIS BINDER IS ISSUED TO EXTEND COVE9AGE IN THE ABOVE NAMED COMPANY CODE: sup CODE; PER EXPIRING POLICY* AAW__ -ALLfANCEPK DescRiPTION OF OPeRATIONSVENICLESPI01OPE11111 If (WaludIA9 LOMM) N MED Dance Non-Emergency Medical Transport, LLC 1865 S. Monte Verde Dr. Beaumont, CA 92223 Package Policy #GLA9475288-00 1 -Unit TYPE OF INSURANCE COVERAGEIFORUS - . . . ... - - . - ... - __ ­ .--. - ____ .. ... I_ WR-WHON ON REVERSE PROPERly CAUSES OF LOSS BASIC BROAD SPEC GENERAL LIABIUTY EACH LJMEt!q� S 1,000,0 X COMMERCIAL GENERAL LIABILITY _. FIRE 100,000 X ' CLAIMS MADE OCCUR MED EXP (Any one pmm)._ S L !TNNT!L LA_C�V_ _INJURY_ 1 S 1,000,000 GENERAL _"GGREGATE. IS 2.000.000 RETRO DATE FOR CLAIMS MADE: PRODUCTS - COMPIOP AGG S 2,000,000 AUTOMOBILE LIABILITY COMBINED NNGLELIMIT • s 1000,000 ANY AUTO BODILY 414it rRY (Per on) ALL OWNED AUTOS :8ODILY1NJ1RY (Per aw kW* 'T$ X SCHEDULED AUTOS I PROPERTY )AMAGE Is X HIRED AUTOS MEDICAL PPYMENTS S X NON-OWNEDAUTOS I I PERSC�INAL,.H�!Uff�ROT. . 1$ ___ UNINSURED MOTORIST $ 000 AUTO PHYSICAL DAMAGE DEDUCTIBLE ALL VEHICLES X__ SCHEDULED VEHICLES - ALUE * COLLISION: 1000 LL 10()0_­ STATED AMOUNT S %( arHER THAN COL F-70THU1 GARAGE LIABILITY AUTO ONLY - EA ACCIDENT I s ANY AUTO OTHER THAW AUTO ONLY: AGGREGATE ;$ EXCM LIABILITY EH OCCUI!RE!�c t__ �E_ UMBRELLA FORM . _ AGGREGATE OTHER THAN UMBRELLA FORM RMO DATE FOR CLAIMS MADE: ...... SELF- INSURED RETENTION IS TkTU`rORY LIMITS! WORKERS COMPENSATION AND i E-L EACH AC C! DENT S EMPLOYER'S LIABLnY '�I�LDISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ SPECIAL Abusive Acts Liability $1,000,000. Limit Retro: 813/11 �FEES COVERAGES !TAXES PJAZAC 2- Anr%ftEO& 1 ESTIMATED ?OTAL PREMIUM 5 Insured Insured's Copy MORTGAGEE ADDITIONAL iNsuFr--D LOSS PAYEE AUTHORIZED R FEMENTATIVE WR-WHON ON REVERSE SIDE 0 ACORD CORPORATION 1998 08/03/2011 16:13 FAX 6029424300 CEIS CONDITIONS LglUU3 /Uub This Company binds the kind(s) of insurance stipulated on the reverse side. The Insurance is subject to the terms, conditions and limitations of the policy(ies) in current use by the Company. This binder may be cancelled by the Insured by surrender of this binder or by written noti ;:e to the Company stating when cancellation will be effective. This binder may be cancelled by the Company by notice to the Insured in accordance with the policy conditions. This binder is cancelled when replaced by a policy. If this binder is not replaced by a policy, the Company is entitled to charge a premium for the binder according to the Rules and Rates in use by the Company. Applicable in California When this form is used to provide insurance in the amount of one million dollars ($1,000,00C) or more, the title of the form is changed from "Insurance Binder" to "Cover Note ". Applicable in Delaware The mortgagee or Obligee of any mortgage or other instrument given for the purpose of creating a lien on real property shall accept as evidence of insurance a written binder issued by an authorized insurer or Its agent if the binder includes or is accompanied by: the name and address of the borrower, the name and address of the lender as loss payee; a description of the insured real property; a provision that the binder may not be canceled within the term of the binder unless the tender and the insured borrower receive written notice of the cancel- lation at least ten (10) days prior to the cancellation; except in the case of a renewal of a policy subsequent to the closing of the loan, a paid receipt of the full amount of the applicable premium, and the amount of insurance coverage. Chapter 21 Title 25 Paragraph 2119 Applicable In Florida Except for Auto Insurance coverage, no notice of cancellation or nonrenewal of a binder is required unless the duration of the binder exceeds 60 days. For auto insurance, the insurer must give 5 days prior notice, unless the binder is replaced by a policy or another binder in the same company. Applicable in Nevada Any person who refuses to accept a binder which provides coverage of less than $1,000,000.00 when proof is required: (A) Shall be fined not more than $500.00, and (B) is liable to the party presenting iWe binder as proof of insurance for actual damages sustained therefrom. 08/03/2011 16:14 FAX 6029424300 UhIN *JUUUiUUU ACYJRU� CERTIFICATE OF LIABILITY INSURANCE DATE" 'MM.', THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(iss) must be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsemiams). PRODUCER Cindy Elbert Insurance Services Inc 3320 W. Cheryl Dr. Ste B-220 Phoenix, Arizona 85051 CONTACT PN NE FAx a"'I0 --- A!C No 802 - 94211300 &MAILa AD PRESS: GENERAL UMUTY MSURER(S) AFFORDING COVERAGE NAIC 11 INSURER A, Zurich American Ins. CO. 16535 S 1,000,000 INSURED Alliance Non - Emergency Medical Transport, LLC 1665 S. Monte Verde Dr. Beaumont, CA 92223 INSURER B • INSURERC: INSURER D: INSURER E: 100=0 INSURER f CLAIMS -MADE T OCCUR COVERAGES CERTIFICATE NUMBER: U,ca° acvrinlnIM urlaaawo• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN I:i SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, _WSR TYPE OF INSURANCE OR NUM13ER LIOY LIMITS GENERAL UMUTY GLA9475288-00 8/03/2011 8/03/2012 EACH O=C RRENCE S 1,000,000 COMMERCIAL GENERAL LIABILITY P I 100=0 CLAIMS -MADE T OCCUR MM ExP Any one peraw) S $ WO PERSONAL S ADV INJURY E 1 000 000 — GENERALA3GRC•GATE S 2 000 000 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS . COMP/OP AGG S POLICY F1 PRO' LOC S AUTOMOBILE LIABILITY : t LIMIT 1 WO.�O ANY AUTO GLA9475288 -00 8/03/2011 8/03/2012 LY INA RY (Perperson) $ ALL OWNED x SCHEDULED LY INJURY (Per ao*kM S AUTOS AUTOS X HIRED AUTOS X A�� ED ILIMAGE raoddent S 1 t . 1 S HUMBRELLA LIAR OCCUR I EACH ocCURRLYdCE S EXCESSLWB CLAIMS -MADE AGGREGATE S i DEC) RETENTION S S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY + WC ST.1TU- OTH- I FR YIN ANY PROPRIETORIPARTNERIEXECUT}VE OFFICERIMEMSER EXCLUDED? N f A £.L. EACH AtxIDENT S (laandeeory in NH) }yes describe under DESCRIPTION OF OPERATIONS below f E.L. DISEASE - EA EIAPLOYE S S E.L. DISEASE - POLICY LIMIT I i DESCRIPTION OF OPERATIONS! LOCATIONS/ VEHICLES (AROM ACORD 107, Ao0ltlenai Remarks Sdwdulo, K more apse, Is ra gwmo LogistiCare Solutions, LLC is named as Additional Insured with respects to General, Auto, professional and Abusive Acts Liability Policies Abusive Acts Liability Eff.B/3/11 -12 Claims Made Retro: 813!11 $1,000,000 per OCC/Ag9 CERTIFICATF 14M r1F0 LogistiCare Solutions, LLC 503 Oak Place Ste 550 Atlanta, GA 30349 ION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY pROVISIOMS. AUTHORIZED REPRESENTATIVE ZI /CSC ®19118 6 ACORD CORPORATION. All rights reserved. .CORD 25 (2070/05) The ACORD name and logo are registered marks of ACORD INSURANCE IDENTIFICATION CARD (STATE) COMPANY NUMBER COMPANY COMMERCIAL 1:1 PERSONAL 16535 Zurich American Ins. Co. POLICY NUMBER i EFFECTIVE DATE EXPIRATION DATE j M A9475288 -OD YEAR 810jJ011 j2012 MAKEJMODEL VEHICLEI NTIFICATIONN u8 2008 Fond WCV 1FMRE11LXGHA53902 AGENCYICORWANY ISSUING CARD Cindy Elbert insurance Services Inc 3320 W. Cheryl Dr. Ste B -220 i Phoenix, Arizona 85051 { INSURED r Alliance Non - Emergency Medical Transport, LLC L 1665 S. Monte Verde Dr, Beaumont, CA 92223 - - SEE IMPORTANT NOTICE ON REVERSE SIDE COMPANY NUMBER POLICY NUMBER YEAR MAKEAAODEL AOENCYICOMPANY ISSUING INSURANCE IDENTIFICATION CARD COMMERCIAL PERSONAL EFFECTIVE EXPIRATION DATE VE IDENTIFICATION NUMBER (STATE) COMPANY NUMBER COMPANY POLICY NUMBER YEAR MA AGENCY/COMPAN INSURED r L INSURANCE IDENTIFICATION CARD DCOMMERCIAL F� PERSONAL DATE SEE IMPORTANT NOTICE ON REVERSE SIDE 0 w 0 w tv 0 r r r rn r w o> 0 m ro w 0 0 >7 n C C O C C O 3 rn RECEIVED City of Beaumont As you know, the RDA allocates Statutory Payments to the District in "proportion to the percentage share 24980 Las Brisas Road ofproperty taxes each affected taxing entity ... receives during the fiscal year the funds are allocated." (See Murrieta, California HSC 33607.5, subd.(a)(2).) The LAUSD decision clarifies that RDAs must include ERAF payments in the 92562 District's "percentage share of property taxes" when calculating Statutory Payments. (951) 600 -5680 Therefore, pursuant to the LAUSD decision, the RDA must incorporate ERAF payments into its payment calculations in two ways: (i) Prospectively, beginning with Statutory Payments for the 2010 -2011 fiscal year and continuing for all future payments, and (ii) Retroactively, requiring the RDA to reimburse the District for the difference in payments for at least the three prior fiscal years 2009 -10, 2008 -09, and 2007 -08. (See Cal. Code Civ. Proc. § 338.) JUL 15 20 • . Statutory Payments. Accordingly, the District requests that: 1) the RDA immediately modify its Statutory KENNETH M. YOUNG Payment calculations to include ERAF payments; and 2) reimburse the District for any amounts described Riverside County Superintendent of Schools in (i) and (ii) above, no later than 90 days from receipt of this letter. In making your reimbursement PUBIC WO(1(S�. June 29, 2011 Riverside County Redevelopment Director 3939 Thirteenth Street 550 E 6th Street P.O. Box 868 Beaumont, California 92223 Riverside, California The District values its relationship with the RDA and hopes to resolve this matter quickly and outside of 92502 -0868 Dear Redevelopment Director: (951) 826 -6530 RE: Beaumont Redevelopment Agency ( "RDA ") Required Change to Statutory Payment Calculation Betty Gibbel We write to notify you of a required change to the RDA's calculation of statutory payments to the 47 -336 Oasis Street Riverside County Office of Education ( "District ") pursuant to Health and Safety Code sections 33607.5 Indio, California and 33607.7 (collectively, ( Y, "Statutory Payments"). This change reflects a recent appellate court decision, Los Angeles Unified School District v. County of Los Angeles, et al (2010) 181 Ca1.App.4th 414 ( "LAUSD 92201 -6998 Decision "), finding that RDAs improperly excluded Education Revenue Augmentation Fund ( "ERAF ") (760) 863 -3363 payments in calculating the Los Angeles Unified School District's share of Statutory Payments. The Elizabeth R. Toledo California Supreme Court has denied a petition for review by the RDAs, making the LAUSD Decision of precedential effect statewide. As you know, the RDA allocates Statutory Payments to the District in "proportion to the percentage share 24980 Las Brisas Road ofproperty taxes each affected taxing entity ... receives during the fiscal year the funds are allocated." (See Murrieta, California HSC 33607.5, subd.(a)(2).) The LAUSD decision clarifies that RDAs must include ERAF payments in the 92562 District's "percentage share of property taxes" when calculating Statutory Payments. (951) 600 -5680 Therefore, pursuant to the LAUSD decision, the RDA must incorporate ERAF payments into its payment calculations in two ways: (i) Prospectively, beginning with Statutory Payments for the 2010 -2011 fiscal year and continuing for all future payments, and (ii) Retroactively, requiring the RDA to reimburse the District for the difference in payments for at least the three prior fiscal years 2009 -10, 2008 -09, and 2007 -08. (See Cal. Code Civ. Proc. § 338.) A review of our records indicates that the RDA has yet to incorporate these changes into the District's Statutory Payments. Accordingly, the District requests that: 1) the RDA immediately modify its Statutory Payment calculations to include ERAF payments; and 2) reimburse the District for any amounts described in (i) and (ii) above, no later than 90 days from receipt of this letter. In making your reimbursement payments, we ask that you identify the payments /reimbursement amounts for each corresponding fiscal year and provide documentation showing the methodology used to calculate both retroactive and future Riverside County payments. Board of Education This letter constitutes the District's formal demand for delinquent funds for purposes of statutory time Gerald P. Colapinto limits and the Government Claims Act, if applicable. The District values its relationship with the RDA and hopes to resolve this matter quickly and outside of Lisa A. Conyers formal liti 'on. If you ha any questions or require additional information, please contact me. Lynne D. Craig Sincerely urs, ;,X-1 Betty Gibbel R Edmunds, Director II Vick Knight Fiscal Services Division of Administration and Business Services Adolfo Mediano, Jr Riverside County Office of Education (951) 826 -6559 • FAX [951] 826 -6990 Elizabeth R. Toledo e-mail address: redmunds @rcoe.us RE: cmy Agenda Item No. '> STAFF REPORT To: Mayor and Council Members From: City Manager Date: August 16, 2011 Subject: Letter of Intent to Lease Water Rights Background and Analysis: The proposed Letter of Intent authorizes the City of Beaumont and South Mesa Mutual Water Company to negotiate the long term lease of water rights in the Beaumont Groundwater Basin. It is estimated that approximately 350 -450 acre feet a year (equivalent 750 homes) will be available to help meet water needs in the City. Recommendation: Staff recommends APPROVAL of the Letter of Intent and AUTHORIZATION of the Mayor to execute the Letter of Intent, subject to the authority of the City Attorney to make non - substantive changes. Respect 1y s mitted C 11 OF B UM /r f Ai Ka nicas -NI City Manager gad 66i?SS6LSd6 Ruadwoo 1a�aM Qsaw 4�nQs Q9r3 SO Ti to 2nd MIW..MMMM� yu V .ter i�;aapa.1 Telephone (909) 795 -2401 Fax (909) 795-5299 4A 391 West Avenue L P.O. Box 458 Calimesa, Califorria 92320 -0458 Email - sPmvcstockCd t:erizon.ne This X..ctirn of Intent (Mor'), by and between the $cutb Mesa Water Company ( "Company ") and the City of Beaumont ( "City"), sets forth the proposed terms on which the City will lease certain groundwater rights from the Company in the Beauzzmorr, Basin. The parties expressly acknowledge that this LOI eomemplates the execution of a suYr,�equeut agreement bet Keen them which, if executed, will efi'ect the specific tennis anal conditions of the transaction herein e'Definitive AgrecrncnC). This LOI constitutes a 4.,uterrment of intent to negotiate only, and coma.ins the baseline provisivrs under which such neectiations will take place. For purposes of this LOS, the City and the Company are sometimes referred to indivi&ally as "Party' and together as "Parties." l . Proposed Transaction, The City will have the right to lease the Company's Approp6ative high, in the Beaumont Basin. as defined in Exhibit C, Column (3) nfthat certain 2004 "judgment Adjudicating Groundwater nights in the Beaurwrn Basin" (Riverside Superior Court, Case No. RIC 389197) ("Judgment "). This transaction specifically excludes the Company's Controlled Overdraft and Sapplcraental Water Recharge Allocation, as provided in Exhibit C, Column (5) of the Judgment. 2. Jam. The Parties wtli complete and sign the Definitive Agreement within ore (l) year cfthe execution of this LOL The iWnitive Agreemem will lie For a tern of , enty - -ove years, Every five years from the effective date of the Definitive Agreement, the tern, will aulrLrzaticatly be exten3ed for an additional five years, vwh that immediately following each automatic %,,,tensWai, the term ;rill remain twenty -tire years. NoMi6standing the fole-Soing: the automatic extension shall not apply to the extent that the Definitive Agreement has been terminated in accordance with its terms or a party has given written notice of non - renewal prior to the automatic extension date- 3. Pte, The Company will tease the Appropriative Rights to the City for one hundred and fifteen percent (115 %) of the cost ofpurchasing and recharging (including amortized capital costs and operation and maintcnance costs) imported water from the San Vc -gonio Pass Water Agency for the year in which the water is being leased. 4. W. termaster A.dmjinstmtive Assessments. The City will pay all of the administrative assessments placed upon the Company by the Beaumont Basin Watermas-ter. The Company will use best affcrts to work with the City in its capacity as a member or the Watermaster .Board to minitniza the DeaumOnt Basin Watermaster's administrative assessments. s. step n o Deft ..ve gee ens. By execution of this LOY, the Company and the City ag= to enter into good faith negotiations toward the dmviopuxent of a Definitive Agreement consistent with the terms and conditions set forth in this Lori and srtcb other terms and conditions as may N, negotiated by the .Parties. "M9 912sT6_'3U?6kI ................................................................... FROM : JASA ............................... ........ FAX NO. : ........I...................... Aug. 01 2011 12:00PM P1 Aug 01 1, C30>Gm Sauth ruse Water Company 3097955293 p -23 ,. Assismment. Neither Party shall have the right to assign, hypothecate, mortgage or ,tl j wise ti a�stci' dRU3/ux wUV0V UIY vi at ur item iutoacu& is tlus LOT tugi/ui iu t1Le DCluutl Vt;- Agreement, except with the prior written consent of bout Parties. lNotwithstaW ing the foregoing, the City shall have the right to sell, lease or otherwise convey the actual waxer obtained pursuant to he exercise of its ka.se of Approphative Rights from the �'ompany, provided, however, that t� -t City shall remain solely responsible for ail payments due to Company under the Definitive ��reement. 7. Autharity. Each of the undersiw.ed individuals, by execution o t z i.CiI ap be alf of the espective Parties, represents and warrants to the other that such indtvu �s the lega� power, :ght and actual authority to execute this L01 and to negotiate the terms and ronditious of the ;._ ?Qfl1YlYtii'4 ,A.�oomOa.t. €. Miscellaneous. Each party will bias its own expenses in connection with the negatiations; execution and delivery of the Deftttitive Agreement. 9, PLgMe of Letter_ The purpose of this I.DI is to set forth the basic ternts and conditions 3f a proposed transaction between the parties;, and to establish the basis upon which the parties :an negotiate the Definitive Agreement. The hies ipecifically ad=w ee that his letter noes not constitute a binding contractual obligation of a.ny kind can either " and each Party shall be satisfied with the Definitive Agreement in its sole discretion. If the foregoing s with your approval and you are willing to proceed with the n� meet goiiations for the Definitive Agreement upon the basis set forth hereitt, please indicate yotw aa:ceptance by executing the copy of this letter a,-A delivering it to the undersigned by fax, email Cyr Gvernight deilvery. if ibis Leiter is not so executee aw s'_ civec on or betore Augusta 1, ZL : i, i' a terms set forib in this letter shall be null and void. "Vt xy trdY yours, SQVII MES COMPANY George Iorritstroa president AGREED TO AND ACCEPTED AS OF THE DATE FIRST A$OV- WRITTEN: CITY OF BEAUMONT By 99999.91?�7\653U3G4.t Agenda Item No. q , ez__ STAFF REPORT To: Honorable Mayor and City Council Members From: City Manager Date: August 16, 2011 Subject: Ordinance No. 1001 to continue the existence of the Beaumont Redevelopment Agency by implementing Assembly Bill X1 27 Background & Analysis: The Beaumont Redevelopment Agency (RDA) was formed in 1993, and since that date has spent over $30.5 Million on programs and projects to help eliminate blighted physical and economic conditions throughout the Redevelopment Project Area. The RDA has planned over $36 Million in future projects including the 2011 -2012 Capital Improvement Plan which includes approximately $1.7 Million in RDA projects. On June 29, 2011, the California State Legislature approved a budget and companion bills related to the budget, AB 1X 26 (AB 26) and AB 1X 27 (AB 27). AB 26 and AB 27 established the terms and conditions by which redevelopment agencies may either be wound down or continue to operate provided certain payments are made to the state. The deadline for adopting the proposed ordinance is October 1, 2011, after which the Agency would be dissolved and all assets transferred to a successor agency if the proposed ordinance is not adopted. The proposed ordinance would authorize the City to make the required payments to the state for Fiscal Year (FY) 2011 -12 and every year thereafter. Once the Ordinance is approved, the Agency will continue to operate and implement programs and projects which are currently on -hold or are planned for the future. The State Department of Finance has determined Beaumont's payments would total $1,199,986 for FY 2011 -12 followed by $285,000 each year thereafter. Fiscal Impact: If approved, the proposed Ordinance would not impact the General Fund; however, if the proposed Ordinance is not adopted, the General fund may be impacted to help pay back the existing RDA debt which totals approximately $22 million. Recommendation: Staff recommends City Council: 1. Hold a Public Hearing; 2. Approve Ordinance 1001 to continue the existence of the Redevelopment Agency by implementing Assembly Bill X1 27. CITY 2anicas O Ala C. City ORDINANCE NO. 1001 AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, CALIFORNIA, DETERMINING IT WILL IMPLEMENT PART 1.9 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE TO PERMIT THE CONTINUED EXISTENCE AND OPERATION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BEAUMONT WHEREAS, the Beaumont Redevelopment Agency ( "Agency ") is a redevelopment agency in the City of Beaumont organized and existing under the California Community Redevelopment Law, Health and Safety Code Sections 33000, et seq. ( "CRL ") and is authorized to transact business and exercise powers of a redevelopment agency; and WHEREAS, the City Council of the City of Beaumont adopted Ordinance No. 741 which approved and adopted the Redevelopment Plan for the City of Beaumont ( "Redevelopment Plan ") covering certain properties within the Redevelopment Project Area (the "Project Area"); and WHEREAS, the Agency is engaged in activities to execute and implement the Redevelopment Plan pursuant to the provisions of the CRL; and WHEREAS, since adoption of the Redevelopment Plan, the Agency has undertaken redevelopment projects in the Project Area to eliminate blight, to improve public facilities and infrastructure and support affordable housing in the Project Area; and WHEREAS, the Agency intends to continue to implement a variety of redevelopment projects and programs to eliminate blight and support affordable housing; and WHEREAS, AB X1 26 ( "AB 26 ") was signed by the Governor of California on June, 29, 2011, adding Part 1.8 and Part 1.85 to Division 24 of the CRL suspending most redevelopment agency activities and prohibiting redevelopment agencies from incurring indebtedness or entering into or modifying contracts. On October 1, 2011, AB 26 will dissolve all existing redevelopment agencies and designate successor agencies and impose numerous requirements on the successor agencies pursuant to the provisions of Part 1.85. WHEREAS, AB X 127 ( "AB 27 ") was signed by the Governor of California on June 29, 2011, adding Part 1.9 to the Division 24 of the CRL. Part 1.9 establishes a program whereby a redevelopment agency will, notwithstanding the provisions of Part 1.8 and Part 1.85, can be authorized to continue to exist and operate under CRL by allowing cities to make annual payments to the county auditor - controller, who shall allocate the payments into a Special District Allocation Fund for allocation to specified special districts and into the county Educational Revenue Augmentation Fund for allocation to educational entities. WHEREAS, the City has received the State Department of Finance 2011 -2012 determination in accordance with Part 1.9 establishing the one -time payment amount of $1,199,986 and annual payments thereafter of approximately $285,000; and WHEREAS, the City must, by November 1, 2011, notify the county auditor - controller, the State Controller and the Department of Finance that it will implement the provisions of Part 1.9 and make annual payments under Part 1.9 if it wishes to continue to operate the Agency. WHEREAS, pursuant to the provisions of Part 1.9, the city shall pay one -half of the total fiscal year payment on or before January 15 of each year and shall pay the remaining one -half of the payment on or before May 15 of each year. WHEREAS, the City desires to continue to operate the Agency and carry out the provisions of CRL. WHEREAS, the dissolution of the Agency would be detrimental to the health, safety and economic well -being of the residents of the City and cause irreparable harm to the community because, among other reasons, the redevelopment activities and projects funded by the Agency are highly significant and of enduring benefit to the City; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BEAUMONT, CALIFORNIA, DOES ORDAIN AS FOLLOWS: Section 1. The Recitals set forth above are true and correct and are a substantive part of this Ordinance. Section 2. This Ordinance is adopted in accordance with Health and Safety Code Section 34193. Section 3. The City Council hereby determines and declares that it shall implement Part 1.9, as Part 1.9 exists on the date of adoption of this Ordinance, and does not intend to incur an indebtedness or liability within the meaning of any constitutional or statutory debt limitation or restriction to implement said provision. Section 4. All actions under or pursuant to this Ordinance, including the making of payments is made under protest. Neither the adoption of this Ordinance nor the performance of actions under or pursuant to this Ordinance is intended by the City or Agency to waive any right either may have to challenge the legality of all or any portion of AB 26 or AB 27 through administrative or judicial proceedings, or to appeal or otherwise contest the payments for any year. Any payments hereunder are intended to be made without prejudice to the City's right to seek to recover reimbursement of such payments, plus interest, should the requirement of making such payments be stayed, enjoined, repealed or held unconstitutional or unenforceable through a final determination by any court of competent jurisdiction. This Ordinance shall be null and void and of no further force and effect in the event that AB 26 or AB 27 are repealed or held unconstitutional or unenforceable by any court of competent jurisdiction. Section 5. The City Manager, or the City Manager's designee, is hereby authorized and directed to notify the Auditor - Controller, the State Controller, and the Department of Finance, on or before November 1, 2011, that the City will implement the provisions of Part 1.9 with such notification to be accompanied by a certified copy of this Ordinance. Section 6. This Ordinance has been reviewed with respect to applicability of the California Environmental Quality Act ( "CEQA "), and the State CEQA Guidelines (California Code of Regulations, Title 14, Sections 15000 et seq. and has determined that this Ordinance is not a "project" for purposes of CEQA. 2 Section 7. The City Clerk shall certify to the passage of this Ordinance and is hereby directed to publish or post this Ordinance, or a summary thereof, in accordance with law. Section S. The City Clerk is hereby directed to send a certified copy of this Ordinance to the Agency. Section 9. The City Clerk is hereby directed to file a Notice of Exemption with the County Clerk pursuant to Section 15062 of the Guidelines within five days of the adoption of this Ordinance. Section 10. The officers and staff of the City are herby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Ordinance and any such actions previously taken by such officers are hereby ratified and confirmed. Section 11. If any part of this Ordinance is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, for any reason, such decision shall not affect the validity of the remaining portions of this Ordinance and this City Council hereby declares that it would have passed the remainder of this Ordinance if such invalid or unconstitutional portion thereof had been deleted. Section 12. Effective Date. This Ordinance shall become effective thirty (30) days from its adoption. MOVED AND PASSED upon first reading this 16th day of August, 2011, by the following vote: AYES: NOES: ABSTAIN: ABSENT: MOVED, PASSED AND ADOPTED this 6th day of September, 2011, upon second reading by the following vote: AYES: NOES: ABSTAIN: ABSENT: CITY OF BEAUMONT ATTEST: Deputy City Clerk BRIAN De FORGE, Mayor 3 CERTIFICATION The foregoing is certified to be a true copy of Ordinance No. _ duly introduced at a regular meeting of the City Council of the City of Beaumont held on August 16th, 2011, and was duly adopted upon a second reading on September 6th, 2011, by the roll call votes indicated therein. CITY OF BEAUMONT (SEAL) SHELBY HANVEY, Deputy City Clerk M IN THE STATE OF CALIFORNIA IN AND FOR THE COUNTY OF RIVERSIDE No. 52971 Notice City of Beaumont Ordinance No. 1001 STATE OF CALIFORNIA County of Riverside } SS I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of The Weekly Record Gazette a newspaper of general circulation, printed and published weekly in the City of Ban- ning, County of Riverside and which newspaper has been adjudged a newspa- per of general circulation by the Superior Court of the County of Riverside, State of California, under date of October 14, 1966. Case Number 54737, that the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates -to -wit. 08/05 all in the year 2011. I certify (or declare) under penalty of per - ju t the foregoing is true and correct. signature Date 08/05/11 at Riverside, California. This space for County Clerk's Filing Stamp ,(�1aT pg, A, Q, �� ,y I r,� Z w IIII n O /9 DEPARTMENT ❑F 0AUM0140. F- ! N A N C E OFFICE OF THE OIRECTOR July 29, 2011 EDMUND G, BROWN JR. • GOVERNOR STATE CAPITOL ■ ROOM 1 1 45 ■ SACRAMENTO CA ■ 95814-4998 ■ WWW.00F.CA.00V TO ALL COUNTY AUDITOR - CONTROLLERS, REDEVELOPMENT AGENCIES, AND THEIR LEGISLATIVE BODIES: Assembly Bill 26, First Extraordinary Session (Chapter 5, Statutes of 2011), terminates redevelopment agencies (RDAs) effective October 1, 2011, and replaces there with successor agencies that are tasked with retiring existing RDA debt and winding down existing RDA projects. Assembly Bill 27, First Extraordinary Session (Chapter 6, Statutes of 2011) states RDAs shall be exempt from the termination provisions of Assembly Bill 26 provided they choose to participate in the Voluntary Alternative Redevelopment Program (VARP) that Assembly Bill 27 creates. For an RDA to participate in the VARP, the city or county that sponsors the RDA must remit a payment to the county auditor - controller for deposit in the county's Educational Revenue Augmentation Fund (ERAF). Each city's or county's remittance on behalf of the RDAs they sponsor must be calculated by the California Department of Finance (Finance) based on information reported in the 2008 -09 Community Redevelopment Agencies Annual Report compiled by the State Controller's Office. Each city's or county's payment on behalf of an RDA is calculated based on a formula that considers the RDA's proportionate share of statewide gross and net tax increment revenues. If a city or county chooses to allow an RDA to participate in the VARP, the city or county may enter into a mutual agreement with the RDA whereby the RDA would transfer a portion of its tax increment to the city or county. In accordance with AB 27.. the remittance amount for each RDA is enclosed with this letter and the calculations of the amounts have been posted on Finance's website. The information may be found in a link titled "Assembly Bills 26 and 27 ", which is listed under the "Featured Links" section of the main webpage. AB 27 allows cities and counties to appeal an RDA's remittance amount on two bases. These are (1) if the information in the 2008 -09 State Controller's Office report was in error, or (2) if the amount of tax increment needed by the RDA to pay for tax allocation bonds and interest payments has increased by 10 percent or more over the percentage that was calculated for purposes of the 2008 -09 State Controller's Office report. If a city or county wishes for one or more of its RDAs to participate in the VARP in 2011 -12, they must do the following: • Enact an ordinance of participation and submit notice of having adopted that ordinance to Finance by November 1, 2011. Notices of ordinance adoption should be e- mailed to -2- the address found under the "Assembly Bills 26 and 27" link on Finance's website. You need not send Finance a copy of the actual ordinance. However, you should indicate in your e-mail those RDAs to which the ordinance applies. Cities or counties that do not adopt the ordinance of participation by October 1, 2011, but which do intend to adopt such an ordinance, must additionally adopt a non - binding resolution of intent and submit notice of having adopted that resolution to Finance by October 1, 2011. Notices of resolution adoption should be e- mailed to the address found under the "Assembly Bills 26 and 27' link on Finance's website. You need not send Finance a copy of the actual resolution. However, you should indicate in your e-mail those RDAs to which the resolution applies. Again, please note the non - binding resolution of intent need only be adopted in cases where (1) the city or county intends to adopt an ordinance of participation, and (2) the ordinance of participation has not been adopted by October 1, 2011. • Remit one -half of the calculated remittance amount for each participating RDA to the county auditor - controller no later than January 15, 2012, and remit the other half no later than May 15, 2012. As previously noted, AB 27 allows cities and counties to appeal remittance amounts based on two speck criteria. Cities or counties wishing to appeal an RDA remittance amount should complete the appeals form which may be found on Finance's website under the "Assembly Bills 26 and 27" link. One form should be submitted for each RDA whose remittance is being appealed. Appeals must be received by Finance no later than August 15, 2011. Please send your appeal(s) to the e-mail address listed under the "Assembly Bills 26 and 27" link on Finance's website. Please note the calculated remittance amounts on Finance's website are only for the 2011 -12 fiscal year. In order for an RDA to continue participating in the VARP in future fiscal years, cities or counties will annually need to submit additional remittances for deposit in the county Educational Revenue Augmentation Fund. These remittances will be calculated by your county auditor - controller. If you have any questions regarding these matters, please contact the Local Government Unit of the Department of Finance at (916) 445 -1546 or send an inquiry or information regarding participation in the AB 27 program or appeals to to the e-mail address listed under the "Assembly Bills 26 and 27" link on Finance's website. ANA MATOSANTOS Director By: P RO R. RE Chief Deputy Director Attachment Community Remittances Under AB 27 x1, 2011 2011 -12 Remittance Amount Agency Name in dollars Beaumont Redevelopment Agency 1,199,986 IN THE STATE OF CALIFORNIA IN AND FOR THE COUNTY OF RIVERSIDE No. 52971 Notice City of Beaumont Ordinance No, 1001 STATE OF CALIFORNIA County of Riverside I SS I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of The Weekly Record Gazette a newspaper of general circulation, printed and published weekly in the City of Ban- ning, County of Riverside and which newspaper has been adjudged a newspa- per of general circulation by the Superior Court of the County of Riverside, State of California, under date of October 14, 1966. Case Number 54737, that the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates -to -wit. 08/05 all in the year 2011. I certify (or declare) under penalty of per - jur t t the foregoing is true and correct. signature Date 08/05/11 at Riverside, California. This space for County Clerk's Filing Stamp Legal Advertisement NOTICE IS HEREBY GIVEN thAt the Beaumont City Council will conduct a public hearing on Tuesday, August 16, 2011 at approxi- mately 6:00 p.m. in the Room 5 at the Beaumont Civic Center, 550 E.. 6th Street, Beaumont, Califor- nia 92223, to receive testi- mony and comments from all interested persons re- garding the adoption of the following matter(s): Ordi- nance No. 1001 An- Unoodi- fied Ordinance of the City Council of the City of Beau- mont, California to deter- mining it will comply with the Voluntary Alternative Redevelopment Program pursuant to Part 1.9 of Divi- sion 24 of the California Health and Safety Code in order to permit the contin- ued existence and opera- tion of the Redevelopment Agency of the City of Beau- mont The purpose of this Ordinance is so that the Agency may continue to ex- ist and carry out the provi- sions of the Redevelopment Law notwithstanding the provisions of Part 1.8 and Part 1.85. The City Council may determine and declare that it shall comply with the requirements and obliga- tions contained in Part 1.9, as Part 1.9 exists on the date of adoption of this Or- dinance. In adopting this Ordinance or agreeing to comply with the provisions of Part 1.9, the City does not intend to incur an in- debtedness or liability within the meaning of any constitutional or statutory debt limitation or restriction. Date: . August 1, 2011 Rebecca Deming Assistant Director of Plan- ning Publish The Record Gazette No. 52971 08/05,2011 ORDINANCE NO. 1002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BEAUMONT RENUMBERING SECTION 17.15 OF TITLE 17 OF THE BEAUMONT MUNICIPAL CODE ENITILED "SINGLE ROOM OCCUPANCY FACILITIES" TO SECTION 17.16 Section 1: Section 17.15 of the Beaumont Municipal Code "Single Room Occupancy Facilities" is hereby renumber as Chapter 17.16 "Single Room Occupancy Facilities ". Section 2: This Ordinance shall take effect as provided by law. MOVED, PASSED, AND APPROVED this 16th Day of August, 2011 by the following Vote: AYES: NOES: ABSTAIN: ABSENT: MOVED, PASSED, AND ADOPTED this 6th Day of September, 2011 by the following Vote: AYES: NOES: ABSTAIN: ABSENT: Mayor De Forge ATTEST: Deputy City Clerk Agenda Item _ 0 �, STAFF REPORT TO: Mayor and City Council FROM: Elizabeth Urtiaga, Resources Director DATE: August 16, 2011 SUBJECT: Short Range Transit Plan FY 2011 -2012 BACKGROUND AND ANALYSIS: The Riverside County Transportation Commission (ROTC) requires transit operators to file an annual Short Range Transit Plan (SRTP) in compliance with the Transportation Development Act. This document represents the master plan for the City of Beaumont's transit services and compiles operational and financial data for the upcoming fiscal year, based on previous years' audited data. As part of the SRTP, transit operators are required to meet RCTC's Productivity Improvement Program (PIP) requirements which include target operating costs per revenue hour, subsidies, and passenger per revenue hour and revenue mile while maintaining effective customer service. The RCTC's Citizens Advisory Committee previously approved the draft SRTP in May. The RCTC approved the draft SRTP at their June 8, 2011 meeting. The SRTP is now ready for final approval by City Council. As with all transit operators up and down the State of California, Pass Transit Beaumont has been negatively impacted by the economic recession. With that, the Local Transportation Funding allocated to Beaumont for Fiscal Year 2011 -2012 is $1,260,000. We will continue to operate as efficiently and effectively as possible while providing the highest level of customer service to the citizens of Beaumont. Planned services for the next fiscal year, as seen in Table 9, include: • Perform ongoing system wide route re- structure studies • Implement minor route changes (as needed) to existing routes to increase service and improve customer service • Purchase GPS system for all vehicles to track vehicle location • Extend customer service hours to three facilities with extended service and weekend hours • Consider adding a third Dial -A -Ride route the first week of every month • Implement a scholarship program for high school students • Increase bus service on current routes by adding additional buses at peak times • Install more bus shelters and bus benches throughout service area to improve and enhance service provided with the city of Beaumont • Expand outreach efforts to senior citizen organizations, schools and major employers • Install kiosks at all major bus stops • Design and print a system -wide map showing all Beaumont and Banning routes • Continue to work with the City of Banning to improve coordination of routes, schedules, passenger amenities, and fares to ensure that Pass Transit is seamless and simple to use by Pass Area residents FISCAL IMPACT: By approval of the SRTP, the RCTC provides funds for transit operations and capital improvements of transit services. RECOMMENDATION: Staff recommends: 1) Council hold a PUBLIC HEARING and hear testimony; and 2) Council APPROVE the Short Range Transit Plan FY 2011 -2012 as submitted. City of Beaumont SHORT RANGE TRANSIT PLAN FY 2011/12 - FY 2013/14 5.31.11 TABLE OF CONTENTS Contents CHAPTER 1 - SYSTEM OVERVIEW ....................................................................................... ..............................1 Table 2 — SRTP Service Summary POPULATION PROFILE AND DEMOGRAPHIC PROJECTIONS ....................................................... ..............................1 Table 3 — SRTP Route Statistics RIDERSHIPDEMOGRAPHICS ....................................................................................................... ..............................2 Table 3A — Individual Route Descriptions FIXED ROUTE TRANSIT SERVICES ............................................................................................. ..............................4 Table 4 — Summary of Funds Requested for FY 2011/12 PARATRANSITSERVICES ............................................................................................................ ..............................4 Table 4A — Capital Project Justification, Project No. 12 -1 REGIONALEXPRESS BUS SERVICE ............................................................................................ ..............................5 Table 5.1 & 5.2 — Summary of Funds Requested for FY 2012/13- 2013/14 FARESTRUCTURE ...................................................................................................................... ..............................5 Table 5.1A — Capital Project Justification, Project No. 13 -1 FLEETCHARACTERISTICS .......................................................................................................... ..............................6 Table 5.2A — Capital Project Justification, Project No. 14-1 FACILITIES................................................................................................................................... ..............................7 Table 6 — Progress to Implement Triennial Performance Audit CHAPTER 2 - EXISTING SERVICE AND ROUTE PERFORMANCE ................................. ..............................8 Table 7 — Service Provider Performance Targets Report FIXEDROUTE SERVICE .............................................................................................................. ..............................8 Table 8 — SRTP Performance Report DIAL-A -RIDE SERVICE ............................................................................................................... .............................10 Table 9 — Highlights of 2011/12 — 2013/14 Short Range Transit Plan KEY PERFORMANCE INDICATORS .............................................................................................. .............................10 PRODUCTIVITY IMPROVEMENT EFFORTS .................................................................................. .............................11 MAJOR TRIP GENERATORS AND PROJECTED GROWTH ........................................................... .............................11 EQUIPMENT, PASSENGER AMENITIES AND FACILITY NEEDS .................................................... .............................12 CHAPTER 3 - PLANNED SERVICE CHANGES AND IMPLEMENTATION ..................... .............................13 RECENTSERVICE CHANGES ..................................................................................................... .............................13 MARKETING PLANS AND PROMOTION ....................................................................................... .............................13 CHAPTER 4 - FINANCIAL AND CAPITAL PLANS ............................................................. .............................14 OPERATING AND CAPITAL BUDGET ........................................................................................... .............................14 FUNDING PLANS TO SUPPORT PROPOSED OPERATING AND CAPITAL PROGRAM ................... .............................14 REGULATORY AND COMPLIANCE REQUIREMENTS .................................................................... .............................15 Table 1 — Fleet Inventory 16 Table 2 — SRTP Service Summary 18 Table 3 — SRTP Route Statistics 23 Table 3A — Individual Route Descriptions 24 Table 4 — Summary of Funds Requested for FY 2011/12 25 Table 4A — Capital Project Justification, Project No. 12 -1 26 Table 5.1 & 5.2 — Summary of Funds Requested for FY 2012/13- 2013/14 27 Table 5.1A — Capital Project Justification, Project No. 13 -1 28 Table 5.2A — Capital Project Justification, Project No. 14-1 29 Table 6 — Progress to Implement Triennial Performance Audit 30 Table 7 — Service Provider Performance Targets Report 31 Table 8 — SRTP Performance Report 32 Table 9 — Highlights of 2011/12 — 2013/14 Short Range Transit Plan 33 CHAPTER 1 - SYSTEM OVERVIEW The Pass Transit System is the result of a cooperative effort between the City of Banning (Banning Municipal Transit System) and the City of Beaumont (Beaumont Municipal Transit Agency). The Pass Transit System consists of two independent, but well coordinated, transit systems. The coordinated service area of Pass Transit includes the cities of Banning, Beaumont and Calimesa, the unincorporated areas of Cabazon and Cherry Valley, and the commercial area of the Morongo Band of Mission Indians Reservation. Both fixed route and dial -a -ride services are provided throughout the service area. There are three major thoroughfares passing through the City of Beaumont including Interstate 10, State Highway 60, and Route 79. Major employers within the area include the Casino Morongo, Lowe's Distribution Center, Beaumont and Banning Unified School Districts, San Gorgonio Memorial Hospital, 2nd Street Marketplace which includes the WalMart Supercenter, Desert Hills Premium Outlets, and several manufacturing companies. Beaumont Pass Transit services one high school, two continuation schools, two middle schools, and six elementary schools. One adult school, one continuation school, one alternative school, two private schools, a community college and a private university are also located within the service area. Additionally, several routes and dial -a -ride serve the San Gorgonio Memorial Hospital, Beaver Medical Center, and Loma Linda University Hospital, many physicians' offices, chiropractic offices, optometry offices and dental facilities. Beaumont community has 12,908 housing units, ten mobile home parks and five motels, twenty -three churches and one library, fifteen parks and other recreational areas all located within the service area of Beaumont Pass Transit. It should be noted that this Short Range Transit Plan incorporates the elements of the Pass Area Transit Plan that addresses service within the system's service area, specifically focusing on Beaumont. The City of Banning will submit a separate SRTP addressing the Banning Municipal Transit System. Even though the two transit service providers operate closely in providing a seamless service to the residents of the Pass Area, the transit agencies are separate entities. Nothing in this document is intended to indicate anything more than a cooperative effort between the two transit systems. In recent months, the two cities have met to discuss the future of Pass Transit and several options are being explored at this time. Population Profile and Demographic Projections The latest available statistics from the California Department of Finance show residential population within Beaumont and the entire Pass Transit System's service area had a 13% increase from year 2009 (32,500) to year 2010 (36,877). The unincorporated area of Cherry Valley had a population of 6,362 residents in 2010. In 2008 and 2010, Beaumont was named the second fastest growing city in the State of California with a 224% increase from 2000 to 2010. This coincides with Riverside County being the fastest growing county in the state in 2010 with a 42% increase over the year 2000. The 2010 census indicated that the Beaumont community is ethnically diverse with a makeup of: Caucasian (63 %), Hispanic (40 %), Black (6 %), Asian and Pacific Islander (8 %), and all other races (16 %). Senior citizens (age 65 +) make up 11% of the population, indicating a potential for growth in the demand for Dial -A -Ride services and a slight growth in Fixed Route services. Youth (age 18 and under) also make up a substantial portion of the population (30 %). The 2010 census showed the median household income within Beaumont was $34,254, well below the national average of $41,994. This indicated the potential of an exceptional need for transit services. However, in 2007, the average home price was $322,500 noting a high percentage of two- income families and a much higher median household income than reported at the 2000 census. This translates to less of a need for transit services today than in previous years on much of Beaumont's system. Finally, it is important to note that Beaumont's Route 2 stretches into Cabazon and the City of Banning, where 14% of households are below poverty level, according to the 2000 census, indicating the presence of a number of transit dependent individuals specifically on that route. Ridership Demographics This section provides demographic information that shows our passenger profile including the gender, age, ethnicity, and income of the riders. Data available is from ridership surveys taken from 2010 to 2011. The majority of riders are female (62 %). Eleven percent (11 %) of the riders are under 19 years of age. Eighty percent (80 %) of the riders are of working age (19 to 60). Finally, nine percent (9 %) of riders are over 60. The ethnic distribution of riders shows that a majority are Hispanic or Black with 40% of the ridership being Caucasian. 2 Hisp Ridership Ethnicity Ethnicity 1-1i", hite, 40% Thirty -nine percent (39 %) of riders are employed either full or part time and sixteen percent (16 %) are students. Retirees make up nine percent (9 %) of the ridership while the unemployed are fifteen percent (15 %) of total ridership. Income levels of bus riders are low. About seventy -three percent (73 %) make less than $20,000 per year. Bus riders also are transit dependent and seventy -six percent (76 %) of them do not have a car available for the trip they were taking. Approximately one -half of our riders use transit to get to their place of employment. It should be noted that of the riders that do own a vehicle, thirty-three percent (33 %) of those ride the bus because driving is too expensive. Ridership Household Income Nidershh) Household Income V4 3% 39 °% UUncer $10,000 ■$10,001 - $19,999 11% 460ro 0$20,000 -$ 19,999 am.nnn - $3q Rq9 ■$40,000 - $49,999 ®$50,000 - $74,999 0$75,000+ i I 27�/. I 3 Ridership Employment Status Additional ridership statistics: • Seventy -six percent (76 %) of riders do not own a car. • Ninety -eight percent (98 %) of riders walk 4 or fewer blocks to the bus stop. • Twenty percent (20 %) of riders said they were using the bus to go to school. • Eighty percent (80 %) of the riders are of working age (19 to 60). • Nine percent (9 %) of riders are over 60. • Thirty -seven percent (37 %) ride at least five (5) days every week. Fixed Route Transit Services The Pass Transit System operates ten fixed routes and one express route. Routes 2, 3, 4, 7, Express Route 8, 9, 10, and 11 are operated by the Beaumont Transit System. Routes 1, 5, and 6 are operated by the Banning Transit System. See "Appendix A" for the system route map. Routes 3 through 6 operate on one -hour headway. Routes 1 (Banning) and 2 complement each other offering a two -hour headway throughout the commercial areas of Beaumont, Banning, Cabazon, and the Morongo commercial development. Routes 7, 9 and 10 offer limited services in the mornings and afternoons. Route 11 offers limited services in the mornings. Express Route 8 offers on demand limited service to the city of Calimesa three times per day. Fixed route service hours are: Monday — Friday 6:00 a.m. to 7:00 p.m. Saturday 8:00 a.m. to 5:00 p.m. Limited service (8:00 a.m. to 5:00 p.m.) is provided on Martin Luther King, Jr.'s Birthday, Presidents' Day, Memorial Day, Labor Day, Veterans' Day, and the day after Thanksgiving Day. No service is provided on New Year's Day, Independence Day, Thanksgiving Day and Christmas Day. Paratransit Services Dial -A -Ride provides service to seniors, persons with disabilities, and individuals certified for complementary paratransit service under the Americans with Disabilities Act (ADA). Service hours for the dial -a -ride service are: Elderly and Disabled without ADA certification Monday - Saturday 8:15 a.m. to 4:45 p.m. Persons with ADA Complementary Paratransit Certification Monday - Friday 6.00 a.m. to 7.00 p.m. Saturday 8:00 a. m. to 5:00 p. m. U Limited service (8:00 a.m. to 5:00 p.m.) is provided on Martin Luther King, Jr.'s Birthday, Presidents Day, Memorial Day, Labor Day, Veteran's Day, and the day after Thanksgiving Day. No service is provided on New Year's Day, Independence Day, Thanksgiving Day and Christmas Day. Regional Express Bus Service Passengers can use Day Passes to transfer between the Pass Transit System fixed routes and the RTA Line 31 to Hemet and Line 35 to Moreno Valley. There is a latent demand for better connections into eastern Riverside and San Bernardino counties for medical and social services as well as westward to the Palm Desert area for employment purposes. We look forward to working with SunLine should they implement a connector route from the desert communities. Fare Structure The fare structure was adjusted in 2010. The current fixed route fare is $1.00 /one -way trip for general passengers. Student passengers pay $.85 /one -way. The fare is $.55 /one -way trip for senior citizens and persons with disabilities. A zone fare of $.25 exists for travel between Banning and Cabazon /Morongo Reservation service areas. (The route is twice the length of any other route in the system. The zone fare helps to recover operating costs.) Passengers under 46° in height pay $.25. Ten -ride ticket books are offered for $9.00 each; senior citizens and persons with disabilities can purchase the books at a reduced cost of $5.40 /10 -ride book. Day passes are sold for $3.00 each; senior citizens and persons with disabilities can purchase the passes for $1.80. Monthly passes are $34.00; youth are $23.50; senior citizens and persons with disabilities are $20.50 each. In addition to those passes, a 10 tripper pass for $12.15 is offered on dial -a ride services. Staff will consider proposing a fare increase equal to approximately 15% effective July 2011 for Fixed Route and Dial -A -Ride passengers. Should the cities of Beaumont and Banning agree on this fare structure and with Council approval, Pass Transit Beaumont would have the following proposed fares: FIXED ROUTE FARE STRUCTURE Category Current Fare Proposed Fare Full Fare $1.00 $1.15 Student Fare $0.75 N/A Youth (Grades 1 -12) N/A $0.85 Child under 46" tall N/A $0.25 Elderly /Disabled $0.55 $0.60 Zone(s) $0.25 $0.25 Ticket Books (10 one -ride) Full Fare $9.00 $10.35 Ticket Books (10 one -ride) Elderly/Disabled $5.40 $5.40 Day Pass Full Fare $3.00 $3.45 Day Pass Elderly /Disabled $1.80 $1.80 Monthly Pass Full Fare $34.00 $39.00 Monthly Pass Youth N/A $23.50 Monthly Pass Student /Elderly /Disabled $20.50 $20.50 Express Route General Passengers $1.75 $2.05 Elderly /Disabled $1.251 $1.45 Please note that the ticket books are currently sold as 9 tickets and the 10th ticket is free. The proposed fare increase would include 10 for 10 and eliminate the free ticket. DIAL -A -RIDE FARE STRUCTURE Category Current Fare Proposed Fare Full Fare $1.35 $1.55 Attendants $1.70 $2.10 No show (collected during the next ride) $1.351 $1.55 10Tripper(10one -ride) $ $13.95 Fleet Characteristics The Beaumont Municipal Transit Agency operates eight fixed route vehicles (five in revenue service and three in reserve). Three of the vehicles are CNG- powered, two are 0 diesel - powered, and two are gasoline powered. All are equipped with bicycle racks and ADA compliant with wheelchair lifts and tie -down stations. The transit system also operates four Dial -A -Ride vehicles (three in revenue service and one in reserve). All are gasoline powered. Three of the four vehicles are ADA compliant with wheelchair lifts and tie -down stations (please see City of Beaumont Table 1 for individual vehicle characteristics and replacement schedule). Four new unleaded buses were purchased in the last year and are currently in service. Two CNG vehicles were purchased this year and are also in service. The CNG buses are fueled at fueling stations located at the Beaumont Unified School District's transportation yard and at the City of Banning corporate yard. The fueling stations are currently the only CNG stations in the Pass Area large enough to meet the transit system's demand. The remaining two diesel - powered buses will be replaced with CNG within the next year. Staff is working with vendors to piggy -back on the State of California's bid to secure the vehicles. Facilities Administrative services for the Beaumont Municipal Transit Agency are provided by staff from various City of Beaumont departments with the majority of operations located at the Transit Services yard. Effective July 1, 2011, all customer service type functions, including bus passes, maps and schedules, and general transit information will be performed at the following locations with extended service hours at two of the locations: Beaumont Civic Center Hours: Monday- Thursday 8:00am to 5:00pm Friday 8:00am -Noon Beaumont Police Dept. Hours: Monday- Friday 7:00am- 7:00pm Sat and Sun 7:00am -Noon Community Recreation Center Hours: Sunday- Saturday 6:00am- 8:00pm Responsibility for overall administration of the transit system is provided by the City Resources Director. Maintenance of the vehicles is provided by Transit staff. 7 CHAPTER 2 - EXISTING SERVICE AND ROUTE PERFORMANCE System -wide ridership in FY 2009 was 98,039. In August 2009, the Beaumont Unified School District terminated all transportation services to both middle schools and the high school. In FY 2010, ridership increased by 33% to 141,629 mainly attributed to the increase in student passengers. Estimated system -wide ridership for FY 2011 after 3rd quarter counts were tabulated is 163,574, an 8% increase over the planned amount of 151,580. The system -wide projected ridership for FY 2012 is 81418, a 5% projected increase over the FY 2011 estimate. Fixed Route Service The Pass Transit System operates seven fixed routes and one express route. Routes 2, 3, 4, 7, Express Route 8, 9, 10 and 11 are operated by the Beaumont Transit System. Routes 1, 5, and 6 are operated by the Banning Transit System. See "Appendix A" for the system route map. Routes 3 through 6 operate on one -hour headway. Routes 1 (Banning) and 2 complement each other offering a two -hour headway throughout the commercial areas of Beaumont, Banning, Cabazon, and the Morongo commercial development. Routes 7, 9, and 10 offer limited services in the mornings and afternoons. Route 11 offers limited service in the mornings. Express Route 8 offers on demand limited service three times per day to the city of Calimesa. Route 1 This route is operated by the City of Banning. Please refer to Banning's Short Range Transit Plan. Route 2 This route operates on a two -hour headway and is complemented by an overlap with Route 1 that reduces headway on 75% of the route to one hour. The route provides service to the residential area along the western portion of Beaumont, the commercial areas along 6th Street, Beaumont Avenue, Oak Valley Parkway and Highland Springs Avenue in Beaumont, including the Rite -Aid, Wal -Mart Supercenter shopping center, the commercial areas along Ramsey Street in Banning, the Cabazon Community Center, Casino Morongo, and Desert Hills and Cabazon Outlet Malls. Route 3 This route operates on a one -hour headway and serves the residential areas of Beaumont (north of 1 -10 freeway). It also serves the commercial areas of Beaumont including the Oak Valley and Wal -Mart Supercenter shopping centers and Beaumont High School. In FY 09 Beaumont improved Route 3 by making the routing more direct, 8 eliminating fixed route service to most of Cherry Valley in favor of deviated service on demand and by adding routing through the Sundance development. Route 4 This route operates on a one -hour headway and serves downtown Beaumont and the residential areas of the city of Beaumont including a small portion south of Interstate 10. In FY 07 -08, Beaumont improved Route 4 by simplifying some routing while maintaining neighborhood coverage. It was determined that the best way to maintain the coverage is through a one -way loop which is not the most effective routing option for transit. Route 4 continues to serve the commercial and industrial areas of Beaumont. Route 5 This route is operated by the City of Banning. Please refer to Banning's Short Range Transit Plan. Route 6 This route is operated by the City of Banning. Please refer to Banning's Short Range Transit Plan. Route 7 This route operates on half -hour headway between the hours of 6:30am and 7:30am and again between the hours of 2:45pm and 4:OOpm. The route services Rite -Aid shopping center, the Oak Valley community, the westerly portion of Interstate 10 more commonly referred to as the Tournament Hills area, Cherry Valley, the high school and commercial areas. A tripper bus service has been added to meet the growing demand of passengers on this route. Route 8 This route operates on a three - quarter hour headway as a modified "on- demand" express route between the 2nd Street Marketplace and the City of Calimesa via Interstate 10, with a stop at Loma Linda University Medical Center and Beaumont Civic Center. Service is provided three times a day, Monday through Friday. Route 9 This route operates on half -hour headway between the hours of 6:30am and 7:30am and again between the hours of 2:45pm and 4:OOpm. The route services the southerly portion of Interstate 10, Loma Linda Medical Center, the Seneca Springs community, downtown, the middle schools and the high school. Route 10 (formerly Route 3 Alternative) This route interlines with Route 3 and operates on a one -hour headway during the hours of 11:OOam — 12:OOpm and then again between the hours of 2:OOpm and 3:OOpm. The route services the high school, two middle schools, Sundance, the Civic Center, Three Rings Ranch, community recreation centers and downtown. The route began service in July 2008 and provides a direct link to child care facilities in Beaumont. E Route 11 This route interlines with Route 4 and operates on a three - quarter hour headway between 6:30am and 7:15am. This route services the westerly portion of Banning more commonly referred to as "Midway ", downtown Beaumont, Oak Valley and Beaumont High School. Dial -A-Ride Service Dial -A -Ride operates on a reservation system. Passengers are asked to call at least 24 -hours in advance to schedule a pick -up. Dial -A -Ride ridership for FY 2010 was 21,615. Projected ridership for FY 2011 is 17,603. Ridership for FY 2012 is budgeted at 18,131. Data is currently being analyzed to determine the need for a third Dial -A -Ride vehicle to meet the demand of ADA and senior citizen passengers, specifically the first week of the month. Key Performance Indicators The Riverside County Transportation Commission has adopted a Productivity Improvement Plan (PIP) for the transit and commuter rail operators of Riverside County. The PIP sets forth efficiency and effectiveness standards that the transit operators are to meet. Progress towards these standards is reported quarterly to the Commission. Below is a table of the operating performance indicators adopted in the PIP and this plan's projections for FY 2011/12. Beaumont Municipal Transit Agency Beaumont Municipal Transit Agency FY 2010 Audited FY 2011 Estimated %increase/ Decrease FY 2012 Projected Performance Statistics Unlinked Passenger Trips 139,528 30% 181,418 Operating Cost Per Revenue Hours $79.35 $78.42 13% $88.98 Fare box Recovery Ratio 19.26% 9.65% 41% 13.62% Subsidy per Passenger $12.70 $8.63 -23% $6.68 Subsidy per Passenger Mile $5.87 $4.15 29% $5.35 Subsidy per Revenue Hour $77.60 $70.84 8% $76.86 Subsidy per Revenue Mile $5.68 $5.11 5% $5.35 Passengers per Revenue Hour 6.1 8.2 40% 11.50 Passengers per Revenue Mile 0.45 0.59 36% 0.80 Based on actual year to date revenues and weighted projections, the Beaumont Transit System estimates fare box recovery ratio of 9.65% for FY 2011. System wide fare box ratio is projected at 13.62% for FY 2012. 10 The City of Beaumont is still actively pursuing the prospect of merging the Beaumont Transit services with the City of Banning. A combined system would offer certain economies of scale, guarantee of seamless service, continuity of fares and the potential of significant cost savings. Productivity Improvement Efforts Beaumont Transit has made a significant effort to improve productivity in the last two fiscal years and will continue to do so in the future, as evident by our passenger increase. Such notable improvements include fiscal responsibility, increasing passenger fares to meet more of the increased costs of operating the transit services, more efficient data compilation, and combining staffing assignments to reduce personnel overhead. The most significant improvement included successfully marketing local students to use transit as an alternative to transportation to and from school. Effective July 1, 2011, the Beaumont Pass Transit will offer customer service type functions at three locations including: Beaumont Civic Center, Beaumont Police Department, and the Community Recreation Center. With the addition of two locations to serve the needs of our customers and the added benefit of operating hours early in the morning, later in the evening and over the weekend, we anticipate more effective communication with our passengers and are hopeful that we will continue to grow and expand our system. Major Trip Generators and Projected Growth Major trip destinations include the high school and middle schools, commercial areas along Beaumont Avenue, 6th Street, 2nd Street Marketplace, Oak Valley shopping center, Ramsey Street and Highland Springs Avenue; the Super Wal -Mart transfer point; area elementary, intermediate and high schools; Desert Hills Outlet Malls, Cabazon Outlet Mall, and Casino Morongo; Beaver Medical and the Highland Springs medical offices adjacent to the San Gorgonio Memorial Hospital and thrift store; Riverside County Department of Public Social Services; Banning Mental Health and public health clinic; and H.E.L.P. In August 2009, the Beaumont Unified School District terminated all transportation services to both middle schools and the high school forcing students to find alternate transportation. All of the three routes that specifically accommodate student passengers are at capacity. A tripper bus was added to Route 7 to accommodate the overflow of passengers that travel on that route. A tripper bus will be considered for Route 9 as the system grows. As the City of Beaumont grows, senior citizen and ADA qualified populations have increased along with the general population growth. However, the City of Beaumont currently has two major developments specifically for active adults with more planned in the near future. Data is currently being analyzed to determine the need for a third Dial - A -Ride vehicle to meet the demand of ADA and senior citizen passengers, specifically the first week of the month. 11 Providing service to major employers, including Stater Brothers., Duraplastics, Wal -Mart Supercenter, Lowe's Distribution Plant, and Home Depot, was anticipated to increase ridership. Ridership has increased to the Wal -Mart Supercenter. Future warehouse distribution centers are anticipated in the next two years and staff will monitor these developments closely and plan route changes in accordance with work hours. Ridership to Home Depot and the Oak Valley shopping center has not increased as anticipated. The service to these centers and its utilization will be part of an ongoing system evaluation and monitoring. In August 2009, the City of Beaumont was notified by the Beaumont Unified School District that school district bus routes to the two middle schools and senior school would be eliminated in FY 2010. This triggered adding two additional fixed routes to our system to meet the needs of the student population left without transportation. Two more routes have been added in the last year to add to the growing youth population. All routes are extremely successful. Finally, expanded outreach efforts to senior citizen organizations, schools and major employers are included in the plan for FY 2012. Equipment. Passenger Amenities and Facility Needs The system's fixed route buses are equipped with passenger operated bicycle racks. All revenue service vehicles are equipped with wheelchair lifts and tie -down stations. Eight vehicles are equipped with seatbelts. Bus stops in commercial areas are equipped with benches. Kiosks are being installed at all major bus stop signs. Waste containers are available at many of the commercial bus stops. Flag down stops are utilized in a few of the residential areas of Beaumont. Currently, bus shelters are located at only five of the system's most heavily used stops with more bus shelters planned for FY 2012. In 2009, a new bus shelter area, including three shelters, were installed using STA capital funding at the Wal -Mart Supercenter on 2nd Street Marketplace. Upgrades to the remaining shelters including new glass, new mesh steel panels and new paint were performed in the past two months. More shelters are scheduled to be installed at the high school, middle schools, and downtown by the end of this calendar year. Staff is working closely with the school district to design a new bus turn out and install new shelters at the south end of the high school. The anticipated completion date for that project is December 2011. This past month, staff entered into an agreement with a GIS consultant to design a system wide map to include all routes in the Pass area. We anticipate completion including printing and distribution by July 2011. At the end of 2010, staff completed training and implementation on Google Transit, with the assistance of RCTC staff. All bus stops and times are accessible via the web on Google Transit. 12 CHAPTER 3 - PLANNED SERVICE CHANGES AND IMPLEMENTATION Recent Service Changes New Service Routes In FY 2011, two new routes (Routes 10 and 11) were created to service student passengers traveling to and from area schools. The Calimesa Express Route (Route 8) was transformed to a modified on demand type service to help increase the Farebox Recovery Ratio. It has been well received by many passengers. In June 2010, staff proposed modifying Route 3 to eliminate service during periods of low ridership, specifically Saturdays. Public hearings were held to allow passengers the opportunity to comment on these changes and Council approved the proposal. A tripper bus was added to Route 7 in August 2010 to increase ridership and accommodate passengers traveling to and from the high school and middle schools. Further studies will be done to consider adding a permanent route to meet the growing demand. Route 8 was modified in 2010 to add the new Loma Linda University Medical Center as a stop on the route. Consideration will be made to add San Gorgonio Memorial Hospital as a stop in the near future. Future changes to routes will include adding a bus to existing routes during peak times to accommodate the growing number of passengers in certain identified areas. Marketin_i Plans and Promotion Efforts have been made to market the Pass Transit System over the past year and will continue in the coming year. These efforts include purchasing advertising on a map of the San Gorgonio Pass Area, distribution of route maps through the utility bills, delivering route maps to the library, chamber of commerce, local businesses and shelters. Route maps have also been placed on all of the buses in map holders. This past month, staff entered into an agreement with a GIS consultant to design a system wide map to include all routes in the Pass area. We anticipate completion including printing and distribution by July 2011. Kiosks are being installed at all major bus stop signs with current maps and time points included. A sub - committee of the Transportation Now Chapter was created in 2009 to address marketing efforts to students in the Pass Area. From that sub - committee, a co- sponsored event between Banning, Beaumont, RTA and the Mt. San Jacinto Community College took place in August to market college students and encourage 13 them to ride mass transit to and from the community college. With that, Pass Transit followed RTA's lead and allowed all GoPass holders to ride Pass Transit free. Staff will continue to support this effort in the coming year. During school orientation, staff met with students and parents to educate them on their transit options in the Pass Area. We have been invited back for the coming school year and look forward to the upcoming events. Finally, a scholarship program was implemented in January 2010 after we were contacted by a local family and the school district seeking assistance in transporting two students from the Banning Midway area to Beaumont High School. Staff met with the family and agreed upon a series of transit related assignments to be performed and completed in exchange for monthly bus passes. From that, a committee was formed to set criteria, receive applications, and monitor the progress of the recipients. It has been determined that this scholarship program has been successful and we will request Council formally adopt the program in August 2011 for the FY 2012 school year. CHAPTER 4 - FINANCIAL AND CAPITAL PLANS Operating and Capital Budget Although the State reduction in funding has adversely impacted our operating budget, staff feels confident that all of the following will greatly improve our operations and we will be able to meet the budget limitations set by the State: • continue to concentrate on marketing the youth in the Pass area to increase ridership • re- organizing routes to better accommodate ridership and reduce overhead costs • offer more information on system routes with extended customer service hours The majority of the capital improvement projects were completed in the last year with the purchase of six new buses. We will continue to aggressively complete the final projects in the next year. Funding Plans to Support Proposed Operating and Capital Program The City of Beaumont receives a portion of its operating expenses from LTF funding. In prior years, staff requested that City Council fund the remaining balance of operating expenses from the general fund. As such, staff has requested that City Council fund the remaining balance of transit operating expenses for the FY 2012. Formal adoption of the FY 2012 budget is expected in June 2011. Capital projects are funded through STA funds and grants. 14 Regulatory and Compliance Requirements The American with Disabilities Act of 1990 The Dial -A -Ride services provide ADA complementary paratransit service for the fixed route services. The system uses a self - certification process with professional verification. The City of Beaumont has allowed RTA to certify its ADA passengers and work under the umbrella of RTA's ADA policy as a provider of ADA paratransit. Title VI The Beaumont Municipal Transit Agency does not utilize federal funds for operating expenses. As such, Title VI requirements do not currently apply to the transit system. Alternatively Fueled Vehicles (RCTC Policy) The Beaumont Municipal Transit System operates three CNG powered buses on its fixed routes. The balance of the system's revenue service vehicles is diesel and gasoline powered. Future vehicle purchases will be in compliance with the RCTC and SCAQMD policies regarding alternative fuel transit vehicles. STA Compliance Beaumont Municipal Transit Agency does not utilize State Transit Assistance (STA) funding for operating expenses. As such, compliance with the Public Utilities Commission requirement is not applicable. 15 Airm� ioura� lreepmelion {om�sion Bus (Motorbus) / Directly Operated Table Y - Fleet In ven terry FV2011112 Short Range TransltPlan City of Beaumont 2000 BBB Average Lifetim e # of Life to Date Miles Per Active Active # of Life to Date Vehicle Miles Vehicle As Of Lift and Fuel Vehicles Contingency Vehicle Miles through Year -To -Date Year Mfg. Model Seating Ramp Vehicle Type FY Vehicles Prior Year End March (e.g., March) Built Code Code Capacity Equipped Length Code 2010/11 FY 2010/11 FY 2009/10 FY 2010/11 FY 2010/11 2000 BBB CSRE 30 1 32 DF 1 0 287,052 287,052 2000 BBB CERE 30 1 32 D 1 0 261,360 261,360 2010 CMD GMC 5500 28 1 32 GA 1 0 351 351 2006 FRD Ford E -450 16 2 24 GA 2 0 249,410 124,705 2009 GMC C -5500 28 1 32 CN 1 0 39,537 39,537 Totals: 132 6 6 0 837,710 139,618 16 RCTC Demand Response / Directly Operated Table 1 - Fleet Inventory FY2011112 Short flange Transit Plan City of Beaumont 17 Average Lifetime # of Life to Date Miles Per Active Active # of Life to Date Vehicle Miles Vehicle As Of Lift and Fuel Vehicles Contingency Vehicle Miles through Year- To-Date Year Mfg. Model Seating Ramp Vehicle Type FY Vehicles Prior Year End March (e.g., March) Built Code Code Capacity Equipped Length Code 2010/11 FY 2010/11 FY 2009/10 FY 2010/11 FY 2010/11 2010 FRD Ford E450 16 1 24 GA 1 0 20,300 20,300 2010 FRD Ford E -450 16 1 24 GA 1 0 18,065 18,065 2010 FRD Ford E -450 16 1 24 GA 1 0 14,410 14,410 2000 GCC Ford E -450 16 1 24 DF 1 0 205,903 205,903 2001 GCC Ford E -450 16 1 24 GA 1 0 246,444 246,444 Totals: 80 5 5 0 505,122 101,024 17 Aimvd� {ounry lraerstafim tnmwssiM Table 2 --City of Beaumont -- SRTP Service Summary FY 2011/12 Short Range Transit Plan All Routes (a) Train Hours for Rail Modes. (b) Car Miles for Rail Modes. 18 FY 2008/09 FY 20139/10 FY 2010111 FY 2010/11 FY 2011/12 Audited Audited Plan 3rd QtrActual Plan Fleet Characteristics Peak -Hour Fleet 9 12 Financial Data Total Operating Expenses $1,378,287 $1,336,325 $1,140,000 $724,705 $1,402,000 Total Passenger Fare Revenue $133,239 $257,420 $114,000 $72,990 $190,983 Net Cperating Expenses (Subsidies) $1,245,048 $1,078,905 $1,025,007 $651,715 $1,211,017 Operating Characteristics Unlinked Passenger Trips 98,039 141,629 151,580 124,892 181,418 Passenger Miles 212,085 293,735 272,50] 254,866 225,535 Total Actual Vehicle Revenue Hours (a) 16,043.7 16,840.6 16,400.0 11,587.4 15,755.0 Total Actual Vehicle Revenue Miles (b) 219,339.0 235,662.0 266,995.0 166,869.0 225,535.0 Total Actual Vehicle miles 229,686.8 249,998.0 250,105.0 177,667.5 241,379.0 Performance Characteristics Operating Cost per Revenue Hour $85.91 $79.35 $69.51 $62.54 $88.98 Farebox Reoovery Ratio 9.661/0 19,26% 10.000/0 10.07% 13.62% Subsidy per Passenger $1270 $7.62 $6.77 $5.22 $6.68 Subsidy per Passenger Mile $5.87 $3.67 $3.77 $2.56 $5.35 Subsidy per Revenue Hour (a) $77.60 $64.07 $62.56 $56.24 $76.86 Subsidy per Revenue Mile (b) $5.68 $4.58 $3.84 $3.91 $5.35 Passenger per Revenue Hour (a) 6.1 8.4 9.2 10.8 11.5 Passenger per Revenue Mile (b) 0.45 1 0.60 1 0.57 0.75 0.80 (a) Train Hours for Rail Modes. (b) Car Miles for Rail Modes. 18 RCTC Table 2 -- City of Beaumont -- SRTP Service Summary FY 2011/12 Short Range Transit Plan Non - Excluded Routes (a) Train Hours Ibr Rail Modes. (b) Car Miles for Rail Modes. 19 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Audited Aucited Plan 3rd Qtr Actual Plan Fleet Characteristics Peak-Hour Fleet 6 3 Financial Data Total Operating Expenses $789,667 $1,192,951 $977,0[6 $631,897 $282,000 Total Passenger Fare Revenue $73,741 $225,148 $97,700 $53,626 $19,555 Net Operating Expenses (Subsidies) $715,925 $966,804 $879,305 $576,271 $262,444 Operating Characteristics Unlinked Passenger Trips 52,505 119,177 117,420 90,603 21,167 Passenger Miles 125,572 251,077 224,500 189,728 44,360 Total Actual Vehicle Revenue Hours (a) 8,738.3 15,611.6 13,380.0 10,490.1 3,727.0 Total Actual Vehicle Revenue Miles (b) 132,323.0 209,0510 211,455.0 144,322.0 44,360.0 Total Actual Vehicle Miles 138,971.2 218,409.0 223,375.0 150,574.5 46,946.0 Perform ance Characteristics Operating Cost per Revenue Hour $90.37 $76.41 $73.02 $60.24 $75.66 Fareboc Recovery Ratio 9.33% 18.95'/0 9.99'/0 8.481/0 6.93% Subsidy per Passenger $13.64 $8.11 $7.49 $6.38 $12.40 Subsidy per Passenger Mile $5.70 $3.85 $3.92 $3.05 $5.92 Subsidy per Revenue Hour (a) $81.93 $61.93 $65.72 $55.13 $70.42 Subsidy per Revenue Mile (b) $5.41 $4.62 $4.16 $4.01 $5.92 Passenger per Revenue Hour (a) 6.0 7.6 8.8 8.6 5.7 Passenger per Revenue-Mile (b) 0.40 0.57 0.56 0.63 0.48 (a) Train Hours Ibr Rail Modes. (b) Car Miles for Rail Modes. 19 RCTC Table 2 -- City of Beaumont -- SRTP Service Summary FY 2011/12 Short Range Transit Plan Excluded Routes tai Iraln Hours Tor Kan MCES. (D) car miles Tor Kali Modes. 20 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Aucited Aucited Plan 3rd Qtr Actual Plan Fleet Characteristics Peak -Hour Fleet 3 g Financial Data Total Operating Expenses $588,620 $143,375 $162,995 $92,807 $1,120,000 Total Passenger Fare Revenue $59,497 $31,273 $16,300 $19,363 $171,427 Net Operating Expenses (SLbsidies) $529,122 $112,102 $146,695 $73,444 $948,573 Operating Characteristics Unli inked Passenger Trips 45,533 22,452 34,160 34,283 160,251 Passenger Miles 86,513 42,659 48,000 65,138 182,175 Total Actual Vehicle Revenue Hours (a) 7,305.4 1,229.0 3,020.0 1,097.3 12,029.0 Total Actual Vehicle Revenue Miles (b) 87,016,0 26,612.0 55,540.0 22,547.0 182,175.0 Total Actual Vehicle Miles 90,715.6 31,589.0 29,730.0 27,093.0 194,433.0 Perfonn ante Characteristics Cper ating Cos tper Revenue Hour $80.57 $116.66 $53.97 $84.58 $93.11 Farebox Recovery Ratio 10.100/0 21,81% 10.000/0 20.860/6 15.30% Subsidy per Passenger $11.62 $4.99 $4.29 $2.14 $5.92 Subsidy per Passenger Mile $6.12 $2.63 $3.06 $1.13 $5.21 Subsidy per Revenue Hour (a) $72.43 $91.22 $48.57 $66.93 $78.86 Subsidy per Revenue Mile (b) $6.08 $4.21 $2.64 $3.26 $5.21 Passenger per Revenue Hour (a) 6.2 18.3 11.3 31.2 13.3 Passenger per Revenue Mile (b) 0.52 1 0.84 0.62 1 1.52 1 0.88 tai Iraln Hours Tor Kan MCES. (D) car miles Tor Kali Modes. 20 RCTC Tab le 2 -- Beaumont -BUS -- SRTP Service Summary FY 2011/12 Short Range Transit Plan All Routes (a) Train Hours for Rail Moda;. (b) Car Miles for Rail Modes. 21 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Audited Audited Plan 3rd Qtr Actual Plan Fleet Characteristics Peak -Hour Fleet 6 9 Financial Data Total OperatngExpenses $1,061,503 $976,597 $877,963 $552,755 $1,120,0OD Total Passenger Fare Revenue $105,599 $180,999 $87,800 $63,623 $171,427 Net Oper atingExpenses (Subsidies) $954,903 $795,591 $790,183 $489,133 $948,573 Operating Characteristics Unlinked Passenger Trips 75,396 120,014 129,510 109,479 160,251 Passenger Miles 143,255 228, 027 204,50D 209,010 182,175 Total Actual Vehicle Revenue Hors (a) 11,1912.5 12,230.7 11,806.0 81791.9 12,029.0 Total Actual Vehicle Revenue Miles (b) 155,129.0 182,431.0 212,070.0 133,599.0 182,175.0 Total Actual Vehicle Miles 162,878.6 193,318,0 191,760.0 142,457.7 194,433.0 Perf orm ance Characted sties Operating Cos tper Ravenue Hour $94.84 $79.84 $74.35 $62.87 $93.11 Farebox Recovery Rato 10.040Io 18.53% 10.000 11.51 ° /o 15.30°lo Subsidy per Passenger $12.66 $6.63 $6.10 $4.47 $5.92 Subsidy per Passenger Mile $6.67 $3.49 $3.86 $2.35 $5.21 Subsidy per Revenue Hour (a) $85.32 $65.05 $66,92 $55.63 $78.86 Subsidy per Revenue Mie (b) $6.12 $4.36 $3.73 $3.66 $5.21 Passenger per Revenue Hour (a) 6.7 9.8 11.0 125 13.3 Passenger per Revenue Mile (b) 1 0.48 1 0.66 1 0.61 0.82 1 0.88 (a) Train Hours for Rail Moda;. (b) Car Miles for Rail Modes. 21 Ainrride ioaAr kmsportGion (ommssian Table 2 -- Beaumont -DAR -- SRTP Service Summary FY 2011/12 Short Range Transit Plan All Routes (a) Train Hours for Rail Modes. (b) Car Miles for Rail Males. 22 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Audited Audited Plan 3rd Qtr Actual Plan Fleet Characteristics Peak -Hour Fleet 3 3 Financial Data Total Operating Expenses $316,785 $357,776 $262,017 $171,949 $282,000 Total Passenger Fare Revenue $26,639 $76,461 $26,200 $9,367 $19,556 Net Operating Expenses (Subsidies) $290,145 $263,315 $235,817 $162,582 $262,444 Operating Characteristics Unlinked Passenger Trips 22,641 21,675 22,070 15,413 21,167 Passenger Miles 68,829 65,710 6$000 46,856 44,360 Total Actual Vehicle Revenue Hours (a) 4,851.3 4,609.9 4,592.0 2,795.5 3,727.0 Total Actual Vehicle Revenue Miles (b) 63,210.0 53,231.0 54,925.0 33,270.0 44,360.0 Total Actual Vehicle Miles 66,808.2 56,680.0 58,345.0 35,209.8 46,946.0 Performance Characteristics Operating Cost per Revenue Hour $65.30 $78.04 $57.06 $61.51 $75.66 Fareboc Recovery Ratio 8.40' /0 21.25% 9.99/0 5.441/0 6,93% Subsidy per Passenger $12.82 $13.11 $10.68 $10.55 $12.40 Subsidy per Passenger Mile $4.22 $4.31 $3.47 $3.47 $5.92 Subsidy per Revenue Hour (a) $59.81 $61.46 $51.35 $58.16 $70.42 Subsidy per Revenue Mile (b) $4.59 $5.32 $4.29 $4.89 $5.92 Passenger per Revenue Hour (a) 4.7 4.7 4.8 5.5 5.7 Passenger per Revenue Mile (b) 1 0.36 1 0.41 0.40 1 0.46 1 0.48 (a) Train Hours for Rail Modes. (b) Car Miles for Rail Males. 22 Tab le 3 - SRTP Route Statistics ti City of Beaumont -- 2 etee., a�r..n�c FY 2011/12 All Routes Data Elements Route # Day Type Peak Vehicles Passengers Passenger Miles Revenue Hours Total Hours Revenue Wes Total Miles Operating Cost Passenger Revenue Net Subsidy BEA -10 Total 1 15,739 4,838 442.0 442.0 4,83B.0 4,838.0 $48,000 $14,882 $33,118 13EA -11 Total 1 3,184 2,772 141,0 201.0 2,772.0 3,271.0 $48,000 $3,903 $44,100 BEA -2 Total 1 31,769 66,900 3,792.0 3,993.0 66,905.0 70,065.0 $254,700 $36,257 $218,443 BEA -3 Total 1 27,094 39,386 2,723.0 2,907.0 39,388.0 40,492.0 $244,700 $28,552 $216,148 BEA-4 Total 1 33,892 37,548 3,427.0 3,568.0 37,548.0 38,757.0 $244,700 $35,278 $203,422 BEA -7 Total 2 34,171 13,439 650.0 919.0 13,439.0 16,061.0 $125,000 $35,913 $90,067 BEA -8 Total 1 982 11,340 437.0 629.0 11,340.0 12,969.0 $68,000 $1,941 $66,033 BEA -9 Total 1 13,420 5,945 424.0 563.0 5,945.0 7,980.0 $85,900 $14,704 $71,196 BEA -DAR Total 3 21,167 44,360 3,727.0 4,012.0 44,360.0 46,946.0 $282,000 $19,555 $262,444 Service Provider Totals 12 181,418 226,535 15,755.0 17,234.0 226,535.0 241,379.0 $1,402,000 $190,983 $1,211,017 • Table 3 - SRTP Route Statistics City of Beaumont -- 2 nw rrc«.rr FY 2011/12 All Routes Ppxfnrt anreIndicahirs 23 Operating Operating Farebox Subsidy Per Subsidy Per Subsidy Per Cost Per Cost Per Cost Per Recovery Subsidy Per Passenger Revenue Revenue Passengers Passengers Route # Day Type Revenue Hour Revenue Mile Passenger Ratio Passenger Mile Hour Mile Per Hour Per We BEA -10 Total $106.60 $9.92 $3.05 31.00% $2.10 $6.85 $74.93 $6.85 35.6 3.25 BEA -11 Total $340.43 $17.32 $15.08 8.120/0 $13.85 $15.91 $312.77 $15.91 22.6 1.15 BEA -2 Total $67.17 $3.81 $8.02 14.23% $6.88 $3.26 $57.61 $3.26 8.4 0.47 BEA -3 Total $89.86 $6.21 $9.03 11.66ofo $7.98 $5.49 $79.38 $5.49 100 0.69 BEA -4 Total $71.55 $6,52 $7.22 14.41% $6.18 $5.58 $61.23 $5.58 9.9 0.90 13EA -7 Total $193135 $9.38 $3.69 28.50% $2.64 $6.70 $136.60 $6.70 52.6 2.54 BEA -8 Total $155.61 $6.00 $69.25 2.85% $67.27 $5.83 $151.16 $5.83 2.2 0.09 BEA -9 Total $202.59 $14.45 $6.40 17.111/o $5.31 $11.98 $167.92 $11.98 31.7 2.26 BEA -DAR Total $75.66 $6.36 $13.32 6.931/0 $12.40 $5.92 $70.42 $5.92 5.7 0.48 Service Provider Totals $88.98 $6.19 $7.73 13.620/0 $6.68 $5.35 $76.66 $5.35 11.5 0.80 23 Table 3A - individual Route Descriptions Line Route Description Areas /Sites Serviced Fixed Route: Wal -Mart shopping center west to 2nd Street Marketplace shopping center and Beaumontthen east to Cabazon via transfer pointto RTA, San Gorgonio hospital 6th Street/Ra ms ey St. Beaumont Civic Center, banks, downtown Valley Parkway, Desert Lawn Drive, Beaumont, Wellwood Child Care, Three Rings return to Brookside, Beaumont Ave, Ranch, Noble Creek Park District, Oak Valley and repeat loop Community, Stater Bros./Walgreens shopping center, Orchard Park Apartments, Sports Park, 8 On Demand Express Route with shopping/restaurants along 6th Street, Mt. View minimal stops beginning at and San Gorgonio middle schools, Palm WaIMartto downtown Beaumont, I- Elementary, Beaver Medical Clinic, DPSS, Banning 10 freeway to Calimesa City Hall and City Hall, unincorporated Cabazon, Desert Hills repeatloop outlet mall, Cabazon Outlet Mall, and Morongo 9 WaiMart shopping center toSeneca Resort Casino Wal -Mart shopping center then 2nd Street Marketplace shopping center and north through Sundance community transfer to RTA, San Gorgonio hospital, Sundance to Beaumont High School with elementary, Sundance Community, Orchard Park immediate return via the same route Apartments, Mt. View and San Gorgonio middle schools, Sports Park, Cherry Valley, and Beaumont 30 Beaumont High School south High School Wal -Mart shopping center then 2nd Street Marketplace shopping center and north to hospital, west via 6th Street transfer pointto RTA, San Gorgonio hospital, then north on Beaumont Ave., south Beaumont Civic Center, banks, downtown on Pennsylvania Beaumont, library, Stater Bros./Walgreens shopping center, Orchard Park Apartments, Sports Park, shopping/restaurants along 6th Street and Beaumont Ave, Mt. Viewand San Gorgonio middle schools, and various apartment complexes 7 Brookside Ave, Oak View Drive, Oak Fairway Canyon, Tournament Hills, Tournament Valley Parkway, Desert Lawn Drive, Hills elementary, Beaumont High, Mt. View Middle return to Brookside, Beaumont Ave, School, San Gorgonio Middle school, Oak Valley and repeat loop Greens, Oak Val ley Shopping Center, Stetson community, and Cherry Valley 8 On Demand Express Route with WalMartand 2nd Street Marketplace, Loma Linda minimal stops beginning at University Medical Center, Beaumont Civic Center, WaIMartto downtown Beaumont, I- Calimesa Civic Center and Library, Calimesa Stater 10 freeway to Calimesa City Hall and Bros. repeatloop 9 WaiMart shopping center toSeneca WaiMartand 2nd Street Marketplace, Seneca Springs, north on Pennsylvania to Springs community, Four Seasons Active Palm Ave. and continuing north on Retirement community, Loma Linda Medical Center, Beaumont Ave. San Gorgonio Middle School, Oak Valley Shopping Center, Mt. View MiddleSchool, and Beaumont High School 30 Beaumont High School south Beaumont High School, Sports Park, Orchard Park through Sundance, west on 6th Street Apartments, Mt. View and San Gorgonio middle to Three Rings and then north on schools, four elementary schools, Beaumont Civic Beaumont Avethrough downtown Center, banks, downtown Beaumont, Noble Creek Park, restaurants and shopping, and Cherry Valley 11 Banning Midway westvia 6th Street Banning Midway, San Gorgonio Hospital, Noble to downtown and north to high Creek Apts., Civic Center, Three Rings Ranch, Oak school Valley Community, Cherry Valley, Beaumont High School, Mt. View Middle School 24 City of Beaumont FY 2011/12 Summary of Funds Requested Short Range Transit Plan Table 4 - Summary of Funds Requested for FY 2011112 Project Description Capital Project Number Total Amount of Funds LTF STA Measure Prop 1 B (PTMISEA) Prop 1 B (Security) Fare Box Other 2 Operating Costs FN 11 -12 $1,402,000 $1,260,000 $140,000 $2,000 Subtotal: O perating $1,402,000 $1,260,000 $0 $140,000 $2,000 GPS System on Buses FY 12 -1 $50,000 Subtotal: Capital $50,000 $Oi $0 $0 $0 Total: O eratin & Capital 1 1 $1,452,0001 $1,260,000 $0 $0 $4 $140,000 $2,000 25 SRTP FY 11 -12 Table 4A — Capital Proiect Justification PROJECT NUMBER FY 12 -01 PROJECT NAME GPS Tracking System PROJECT DESCRIPTION Installation of a GPS tracking system and software for all vehicles. PROJECT JUSTIFICATION GPS tracking software will allow for better coordination of services and more efficient response time. PROJECT FUNDING SOURCES (REQUESTED) STA Funds $50,000 PRIOR YEAR PROJECTS OF A SIMILAR NATURE WITH UNEXPENDED BALANCE — OR PROJECTS APPROVED BUT NOT YET ORDERED — INCLUDE FTA GRANT NUMBER AND RCTC'S CAPITAL GRANT NUMBER None City of Beaumont FY 2012/13 and FY 2013/14 Summary of Funds Requested Short Range Transit Plan Table 5.1 - Summary of Funds Requested for FY 2012/13 Pro' ct Description Capital Project Number (1) Total Amount of Funds LTF STA Prop 1B (PTMISEA) Measure A CMAQ TUMF Fare Box Other (2) Operating Expenses $1,350,000 $1,215,000 $0 $0 $0 $135,000 Subtotal: Operating $1,350,000 $1,215,000 $0 $0 $0 $0 $0 $135,000 $0 Passenger Amenities FN 13-1 $35,000 $35,000 Subtotal: Capital $35,000 $0 $35,000 $0 $0 $0 $0 $0 $0 Total: Operating & Capital $1,385,000 $1,215,000 $35,000 $0 $0 $0 $0 $135,000 $0 Table 5.2 - Summary of Funds Requested for FY 2013/14 Project Description Capital Project Number (1) Total Amount of Funds LTF STA Prop 1B (PTMISEA) Measure A CMAQ TUMF Fare Box Other (2) Operating Expenses $1,417,500 $1,275,750 $0 $0 $0 $141,750 Subtotal: Operating $1,417,500 $1,275,750 $0 $0 $0 $0 $0 $141,750 $0 Type 7 Bus FN 14-1 $175,000 $175,000 Subtotal: Capital, $175,000 $0 $175,000 $0 $o $01 $o $0 $0 Total: Operatin & Capital 1 $1,592,500 $1,275,7501 $175,000 $0 $0 $0 $0 $141,750 $0 27 SRTP FY 11 -12 Table S.1A — Capital Project Justification PROJECT NUMBER FY 13 -01 PROJECT NAME Passenger Amenities PROJECT DESCRIPTION This ongoing project will add passenger amenities to existing buses, bus benches, bus shelters and bus stops. PROJECT JUSTIFICATION Passenger amenities are necessary to maintain and increase ridership. PROJECT FUNDING SOURCES (REQUESTED) STA Funds $35,000 PRIOR YEAR PROJECTS OF A SIMILAR NATURE WITH UNEXPENDED BALANCE — OR PROJECTS APPROVED BUT NOT YET ORDERED — INCLUDE FTA GRANT NUMBER AND RCTC'S CAPITAL GRANT NUMBER None 28 SRTP FY 11 -12 Table 5.2A — Capital Project Justification PROJECT NUMBER FY 14 -01 PROJECT NAME Procure Type VII Bus. PROJECT DESCRIPTION A Type VI Bus is planned to be procured. PROJECT JUSTIFICATION This type of bus is needed for utilizing on routes. PROJECT FUNDING SOURCES (REQUESTED) STA Funds $175,000 PRIOR YEAR PROJECTS OF A SIMILAR NATURE WITH UNEXPENDED BALANCE — OR PROJECTS APPROVED BUT NOT YET ORDERED — INCLUDE FTA GRANT NUMBER AND RCTC'S CAPITAL GRANT NUMBER None 29 CITY OF BEAUMONT TRANSIT SYSTEM SRTP 2011/12- 2013/14 TABLE 6 — PROGRESS TO IMPLEMENT TRIENNIAL PERFORMANCE AUDIT Audit Recommendations (Covering FY 2006/07 — FY 2008/09 Action(s) Taken And Results (1) 1. Need to ensure that the State Controller Reports are completed and submitted in a timely manner. COMPLETED Recommendation to implement policies and Procedures are in place to prevent further procedures to ensure that the State Controller delays in completion of these important Reports are prepared and submitted in a timely documents. manner as required by PUC Section 99243. (1) If no action take, provide schedule for implementation or explanation of why the recommendation is no longer relevant. 30 R Table 7 -- Service Provider Performance Targe& Report FY 2010/ S1 Short Range Transit Plan Review City of Beaumont Data Elements FY2010/11 Plan FY 20 10/ 11 Target FY 20 10/ 11 Year to Date Through 3rd Quarter Year to Date Performance Scorecard Unlinked Passenger Trips 151,580 Passenger Miles 272,500 Total Actual Vehicle Revenue Hour s 16,400.0 Total Actual Vehicle Revenue Miles 266,995.0 Total Actual Vehicle Miles 250,105.0 Total Operating Expenses $1,140,000 Total Passenger Fare Revenue $114,000 Net Operating Expenses $1,025,000 Perform ance I ndicators Mandatory: 1. Farebox Recovery Ratio 10,00% >= 10.00' /O 10.07% IMeets Target Discretionary: 1.Oper atirig Cost Per Revenue Hour $69.51 <= $79.27 $62.54 Meets Target 2. Subsidy Per Passerger $6.77 >= $7.34 and <= $9.92 $5.22 Better Than Target 3. Subsidy Per Passenger Mile $3.77 > = $3,53 and <= $4.77 $2.56 Better Than Target 4. Subsidy Per Hour $62.56 > = $60.21 and <= $81.47 $56.24 Better Than Target 5, Subsidy Per Mile $3,84 >= $4.34 and <= $5.88 $3.91 Better Than Target 6, Passengers Per Revenue Hour 9.20 >= 6.97 and <= 9.43 10.80 Behr Than Target 7. Passengers Per Revenue Mile 0.57 >= 0.50 and <= 0.68 0.75 1 Better Than Target Note: Must meet at least 4 out of 7 Discretionary Performance Indicators Productivity Performance Summary: 31 Airende Cowry lr®rcpatalinn inmmsision FY 2011/12 - Table 8 -- SUP Performance Report Service Prowder City ofBax n"nt All Routes Performance Indicators FY2OO9 /10 End of Year Actual FY2O1O /11 3rd Quarter Year -to -Date FY 2O11/12 Plan FY 2011/12 Target Plan Performance Scorecard (a) Passengers 141,629 124,892 181,418 None Passenger Miles 293,735 254,866 225,535 None Revenue Hours 16,840.6 11,587.4 15,755.0 None Total Hours 18,432.4 12,664.2 17,234.0 None Revenue Miles 235,662,0 166,869.0 225,535.0 None Total Miles 249,998.0 177,667.5 241,379.0 None Operating Costs $1,335,325 $7243705 $1,402,000 None Passenger Revenue $257,420 $723990 $190,983 None Operating Subsidy $1,078,905 $651,715 $1,211,017 None Operating Costs Per Revenue Hour $79.35 $62.54 $88.98 <_ $62.88 Fails to Meet Target Oper ating Cost Per Revenue Mile $5.67 $4.34 $6.19 None Operating Casts Per Passenger $9.44 $5.80 $7.73 None Fareboa Recovery Ratio 19.26% 10.07% 13,62% >= 10.0% Meek Target Srbsidy Per Passenger $7.62 $5.22 $6.68 >_ $4,44 and <_ $6.00 Fails to Meet Target Subsidy Per Passenger Mile $3.67 $2.56 $5.35 >_ $2,18 and <_ $2.94 Fails to Meet Target Subsidy Per Revenue Hour $64.07 $56.24 $76.86 >_ $47.80 and <_ $64.68 Fails to Meet Target Subsidy Per Revenue Mile $4.58 $3.91 $5.35 >_ $3.32 and <_ $4.50 Fails to Meet Target Passengers Per Revenue Hour 8.40 10.80 11.50 >= 9.18 and <= 12.42 Meets Target Passengers Per Revenue Mile 0.60 0.75 0.80 >= 0.64 and <= 0.86 Meets Target a) The Plan Per form arxe Scorecard col unn is the result of comparing the FY 2011112 Plan to the FY 2011112 Primary Target. Table 9 HIGHLIGHTS OF SHORT RANGE TRANSIT PLAN • Perform ongoing system wide route re- structure studies • Implement minor route changes to existing routes to increase service and improve customer service • Purchase GPS system for all vehicles to track vehicle location • Extend customer service hours to three facilities with extended service and weekend hours • Consider adding a third Dial -A -Ride route the first week of every month • Implement a scholarship program for high school students • Increase bus service on current routes by adding additional buses at peak times • Install more bus shelters and bus benches throughout service area to improve and enhance service provided with the city of Beaumont • Expand outreach efforts to senior citizen organizations, schools and major employers • Install kiosks at all major bus stops • Design and print a system -wide map showing all Beaumont and Banning routes • Continue to work with the City of Banning to improve coordination of routes, schedules, passenger amenities, and fares to ensure that Pass Transit is seamless and simple to use by Pass Area residents Operating and Financial FY FY 08/09 FY FY 10 /11 FY Data 07/08 Audited 09/10 Estimated 11/12 Audited Audited Planned Systemwide Ridership 120,883 98,039 141,629 163,574 181,418 Operating Costs per Revenue Hour $55.30 $85.32 $79.35 $78.42 $88.98 33 C ity of Beaumont 550 E. 6th Sweet Beaumont, CA 92223 (951) 76.94520 FAX (951) 769 -4526 Email: citylinll@ci.beaunioirt.c(7.ns www.ci, l)ca a morn t ca. tus Legal Advertisement NOTICE OF PUBLIC HEARING The City of Beaumont hereby invites all interested parties that reside in the City's Transit services area, to include Beaumont and Cherry Valley, to attend a public hearing on the 2011 -2012 Short Range Transit Plan. The Public Hearing will be held in conjunction with the City Council Meeting schedule for August 16, 2011 at 6:OOpm in Room 5 of the Beaumont Civic and Community Center, 550 East 6th Street, Beaumont, CA 92223. For more information, please contact Elizabeth Urtiaga, Resources Director, at (951) 769 -8521. Date: 08/09/2011 Eli #beth M. Urtiaga Re ources Director Published: Record Gazette, August 12, 2011 Agenda Item No. q ` J STAFF REPORT To: Mayor and Council Members From: Community and Economic Development Department Date: August 16, 2011 Subject: Request for Road Closures and Fee Waiver for Special Event Permit for "2nd Annual Beaumont Spirit Run" on September 10, 2011. Applicant: Latino Health Collaborative/Beaumont Spirit Run Background and Analysis: The 2nd Annual Spirit Run is planned to be held on September 10, 2011. The goal of this event is to raise funds to be used for enrichment of student programs that PTA/School Site Councils recognize as currently under - funded and valuable student experiences. The applicant is requesting road closures for the entire route (attached). These closures will be from 6 am to 12 pm and for through traffic only. The homeowners will be able to get to and from their homes. The applicant will notify all people along the route by going door to door the weekend prior to the event. For the people not at home they will send a notification in the mail. Additionally, Staff is in receipt of a request to waive personnel time for the 2nd Annual Beaumont Spirit Run. This includes four (4) Community Services staff totaling 32 hours and fifteen (15) Police Department staff totaling 90 hours. There is no direct cost to the City because the departments will adjust the works schedules so no overtime is needed. RECOMMENDATION. Staff recommends that the City Council approve the request. Very truly yours; CITY OF BEAUMONT Rebecca Deming Deming Director of Planning 0/N 4� Second Annual BEAUMONT SP/RITRUN September 10' ", 2011 July 25, 2011 City of Beaumont Mayor Brian DeForge Mayor Pro -Tern Roger Berg Council Member Nancy Gall Council Member David Castaldo Council Member Jeff Fox Dear Mayor DeForge and Council Members, We are excited to bring to the City of Beaumont the 2 "d Annual Beaumont Spirit Run on Saturday, September 10th, 2011. We have again aligned ourselves with a fiscal agent, a registered 5016, in an effort to raise tax - deductible sponsor funds and school support. We will again host 1K, 5K, and 10K runs to raise funds to be donated back to our Beaumont schools PTAs. We are working with AYSO on a schedule for race day that will allow runners to participate in both venues. Our motives are still to bring fitness and health awareness to school -age students in our community. Three new running clubs at the elementary school level have resulted from last year's inaugural run. The inaugural Beaumont Spirit Run was a success last year with the support of the school district and the City of Beaumont. The event raised $8,612 through 368 runner entries and $10,842 in sponsorship funds. As a result, the committee was able to present a check for $1313.25 to each of nine school PTAs /student programs. The uses of the funds varied by school One of our elementary school PTAs used the proceeds to fund classroom field trips, another to fund an anti -drug and alcohol assembly, and another to assist their newly formed running club. In addition, local PTAs from the elementary schools had an opportunity leading up the event to work collectively for a common cause. The Spirit Run is the only event we're aware of that encourages inter - school PTA teamwork. The communication that was formed between the committee and the District office allowed for a seamless coordination of efforts. Finally, the Spirit Run provided our school and greater community a unifying celebration. The committee received a positive review from City of Beaumont elected Council members, planning commission, and Beaumont Police Department who were pleased with the safety of the event. On behalf of our organizing committee, I respectfully request that the City waive any fees associated with use of the Stewart Park Paviliion, police and medical services. We would also like to request the City honor guard if that is feasible. We view this event as a highly anticipated annual community event going forward. The ties to the sports community, school community, and health and wellness make this a worthwhile investment of our time. We recognize the City of Beaumont as a valuable community partner. We rely upon the gracious support of the City to make our fundraising efforts successful. Sincerely,,// Steven Leach Beaumont Spirit Run Committee Chair phone: (951) 241 -2424 4,6ond Annual BUMONT SP/RITRUN September 10^, 2011 SCOPE & OVERVIEW OF EVENT Date & Location: Saturday, September 10, 2011 @ Stewart Park, Beaumont 7:45am Events: 10K competitive run, 5K Run /Walk, 1K kid's run Participants: 550+ anticipated Spectators: 200 anticipated Benefiting: Tournament Hills Elementary PTA, Sundance Elementary PTA, Brookside Elementary PTA, Palm Elementary PTA, Anna Hause Elementary PTA, Three Rings Ranch Elementary PTA, San Gorgonio Middle School, Mountain View Middle School, Glen View Continuation, and Beaumont High School Overview: The 2nd annual event is presented by the Spirit Run Committee, consisting of school employees, teachers, PTA representatives, and parents. Participating schools are encouraged to demonstrate their respective school spirit through participation -rate and friendly competition. Features: There will be a 10K and 5K road course. The 1K will be a closed course event for ages 12 and under. The 5K run allows jogger strollers for families to enjoy. The 10K is for the competitive and ambitious. Some of our sponsors will be present to represent their businesses. Prizes: Top three finishers (men and women) in each of 5k, 10k races will receive a trophy. 2011 Goals: To raise funds to be used for enrichment of student programs that PTA and parent organizations recognize as currently under - funded and valuable to student experiences. • To provide community sponsors the opportunity to show their financial support in giving back to our community schools while increasing their exposure in our community. • To encourage physical fitness at the school -age level • To provide the community and surrounding areas with an annual celebration focusing support for health and physical fitness. Media: Print coverage by the Record Gazette and Press Enterprise. Event Mgmt: The Beaumont Community Schools Spirit Run Committee in cooperation with local PTA and other parent organizations. Consultants: Race Central of Rialto, CA Fiscal Agent: The Latino Health Collaborative (LHC) of San Bernardino. MapMyRUN - Viewing Beaumont Spirit Run 10k route Page 1 of 1 http:// www. mapmyrun. com/routes /fuliscreen/38460246/ 08/09/2011 C+ecar Ho, . R1 Noble [w!Aey Dr Croak Park � Ettiaiydus Lk c Fucna:a T Oak WIeV Pkwy Oak Vaky Pit" a W � ddA ti. laoania7hl 3, ev S+ 4c ".na 6r s�emy St - a k �k�sa'Nay � � Dc 2 c a 04* n W YMt P*K +leW E t:sth St E t3lh St E. tth St `; tid Lt Gemeiary ct no�aryn s s,t Tyer ('!owe, 4 � 4rx.xral! :�. ^ranee ,p J 'Ivy Ct �gPtuUlh > Rm St W Cae St Jf y •l Pt fry Q SunaanCe 6r W 12tH SS f_• 11tH �'? E ' 2!n AI F t Rh St Manaa�o Soy a a in n H—W Munn eR °se W. +.e LanavyAy 2 n W a g _ n frrxiidia9on CY q fi. away �. S.de M.., W !1th St E 1.17^ S` aR E lilfi C1 �' � S r' Three Rings Ranch ;� „' �• d ,k +�` Community Park, z Ni '0t t h t - 5 t ah 5y ° E tpth St Way e Y Nana e a * Y http:// www. mapmyrun. com/routes /fuliscreen/38460246/ 08/09/2011 MapMyRUN - Viewing Beaumont Spirit Run 5k route Page 1 of 1 @rmkxide Atie u @ +u•.rks:de http:// www. mapmyrun. conVroutes /fullscreen/42332716/ 08/09/2011 A- 41 =rueai law+: kkemor'cat R m Ganders vouga•Way 4 uT w ih W NaA e kiaO' Croek Park t} Gaaery k•. Oak VaAey P%V v Oak VNay 1 tam S? E e•G Sx ;anyon Road '0 - ,3� Nickim tlt 45aw. E= txr +st g Three Rmaa a •fir g Rauh 0 Camnxtnry Pmk � ® %AAcho Way F�vy Park St Hrpa do Mem"I Krataaal Beaumont F em St .� F 0m St D Cis ReedwWs Fwy a G } Ramat Par k http:// www. mapmyrun. conVroutes /fullscreen/42332716/ 08/09/2011 i r City of Beaumont 4W 550 East Sixth Street Beaumont, Ca 92223 Phone: (951)769-8520 Fax: (951)769-8506 OUTDOOR SPECIAL EVENT PERMIT APPLICATION -CITY OF BEAUMONT (f ,-U!'~ PPLICANT (Organization Conducting Eveennt), fJ 2GANIZATION: L440 1 - )DRESS: 1 8LZ:, A19--- *'W2CITY /STATE:.✓✓ ° 42N • ZIP: 0744, L : 7r l _ i� _�£ cc S NO X Is this a non - profit organization? If yes, provide tax identification number V Can members of the general public join this organization? EVENT CONTACTS PRIMARY'S NAME: - =TwtlL Vcl° fz'L� EMAIL: G�I��l.� C 7 L 1. ",' ( , E rJw ADDRESS: 7� °�cF- f/�vlN'V°�I i�il/� CITY /STATE: N7 (��f+ ZIP: �l Z%�3J DAY TEL:_( S() i y 2yaLTERNATE TEL: _(Q) � t `eft 2 FAX:! °1S1_ -7 c C kO ALTERNATE CONTACT: Sk4r° S',t'`Oac _ EMAIL: - 3ekiik.4­- 1 f & ws g L­, ADDRESS: WoeiatjIv'3°op r-I+t LL*-- CITY /STATE: 99E i 1*1011( tA ZIP: -3 DAY TEL:_( �) 4 2�' 1 ALTERNATE TEL:_( ) 11?--26 � FAX: FOR THE OFFICE OF CULTURAL AFFAIRS COORDINATED EVENTS ONLY: Website: Public Information Contact Name: Public Information Contact Phone #:_(_) (GENERAL EVENT INFORMATION EVENT NAME: 244) Ati ;'urn Qy11 PE: (Parade, Festival, Run, Ceremony, ect.): CATION: Check and complete all applicable lines On the Downtown Parade Route (STREET) In the Downtown Festival Site ( STREET) In a City park ................Name of Park(s): STC -VII � s-rA 6,(i NL- , On a Paseo or Plaza........ Name of Paseo or Plaza(s): On a City street ..............Name of street(s): On private property Event location address:_ Assessor's parcel number(,) of event location: BEGIN SETUP: Date: �� _ Time of Day:c_ —m ndicate when you will take possession of the event site to begin event setup IAL EVENT DAY /DATE(S): TIME OF DAY: 10 It (Start) it C0 6;- m (End) IVW amf�rr� (Start) am /pm (End) am /pm (Start) am /pm (End) am /pm Est. Daily Attendance 1UL7 Number of attendees by age: Youth (under 18): S -6- Adult: Sb% Total attendance: Number of attendees present during the most crowded period of event: 36-0 FINAL CLEANUP: Date: Time of Day: 01­' :0 am m ndicate when the event site will be completely cleaned Office Use Only: Page -1 of 4 & reopened for normal use OUTDOOR SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT EVENT DESCRIPTION NO Was this event held last year? If yes, where—SW-AO ^tr— Attendance? Y�y Is this a Charitable fundraiser? If yes, for what cause? . eCb.4011 /' —� Is there an attendance fee? Fee per person: $ Fee collected in advan ? Is this event open to the public? Will there be any areas within the event that will be for private use only? (Example:VIP area, ect. MANDATORY ATTACHMENTS: Required to be submitted with every application. Reference page ii for instructions. __EVENT NARRATIVE: Please provide a description of the event theme, purpose,schedule of activities, entertainment, food, beverages (including alcohol), cleanup plan, ect SITE DIAGRAM: For activities on public and private property: a detailed drawing depicting the proposed latout, including the location of booths, tables, stages, fences, dumpsters, signage, portable toilets and all other event equipment. For any activity on private property: diagram must also show all marked parking spaces, adjacent streets, residential units, and indicate the linear feet from the event boundary to streets and residences ROUTE MAP: For parades, runs, walks and races on public streets or sidewalks: a map of the proposed route, route, start and finish points, direction of movement and proposed street closures including the specific lane(s) requirin closure. ECIFIC EVENT INFORMATION NO _ Will any equipment be used on the event site? (Examples: fence, tent, canopy, table, chair, stage, trash container, dumpster, booth, amplified sound system, musical instruments, carnival ride, parade float, portable toilet, ect.) _ Will the event require the closure of any public street or traffic lane? _ Will there be any food and /or beverages prepared, sold or served at the event? _ Will there be sales of any kind? _ — — Will there be any activity connected to the event? (Examples: live animal display, parachute jump) _ Do you require any City services? (Examples: traffic control, tow zone, street barricades, electrical power, ect.) If you answered NO to all of the questions in this section, you have completed this application. Sign the Declaration below, attach the Mandatroy Site Diagram or Route Map and submit your application. If you answered YES to ANY of the questions in this section, please complete the remainder of this application. DECLARATION 4s the authorized representative of the applicant, I hereby declare that: 1. The information contained in this application and attachment(s) is true, complete and to the best of my knowledge 2. Applicant agrees to defend, indemnify and hold harmless City, its officers, agents and employees from and against an, and all claims, demands, causes of action, or liabilities incurred by City, its officers, agents, or employees, arising frorr 4pplicant's acts or omissions under this Agreement or any act of omission of the Applicant's permission or invitation of Applicant, except as may arise from the negligence or willful misconduct of City, its officers, agents, contractors, or employees. In any action or claim against City in which Applicant is defending City, City shall have the right to approve legal counsel providing City's defense and such approval shall not be reasonably withheld 3. Applicant has received and understands the information contained in the Special Events Guidelines and will adhere tc required arrangements listed within these Guidelines 4. Applicant will pay for actual costs of any City services provided for your event within 30 days from receipt of City invoice 5. No copyrighted musical or visual arts composition shall be performed or played, weather amplified, televised, in the form of a mechanical recording or personal rendition, or otherwise in connection with any use of City property, unless th Applicant shall have first obtained all approvals and paid any license fee or other fee required by the copyright owner Without limitation of any other provision, Applicant's indemnification of City as set forth in a permit or authorization tc conduct an event, shall include indemnifying and saving City harmless from and against any and all liability or responsibility whatsoever for any infringement of an /or other violation of the right of any such copyright owner under an copyright law. 6. Applicant will provide access to the City's Special Event recycling service provider at a level of service established by th Director of Environmental Se ices i�- hi /h ignee if the following conditions are met: the event occurs on a City stree' or on a City -owned site, fa ' or pd has an average daily attendance of at least 1,000 persons ZZA Signature Date TZ 1' Print Name Title OZj. tZer- Business Name Tel _(' L Z ((i' 7gly 01 Email S'�GUL's"► Gt �? r �jlHlii . ictr+. For Private Property Event, a letter from the property owner (or an agent authorized by the owner) must be included with this application. The letter should be on company letterhead acknowledging their approval of the event, knowledge of the date, time and activities scheduled to take place. Contact information (address, email and phone) for this individual should be included in the letter. Page-2 of 4 nI ITnnnR SPFCIAt_ EVENT PERMIT APPLICATION - CITY OF BEAUMONT ADDITIONAL EVENT INFORMATION Equipment/ Source of Power YES 1. No )— Will the event be fenced? ....... Do you want the City to provide fencing? YES: NO: X 2. 3. _ X Will there be parade floats? Will ther be a tent or conopy? ........ If yes, date being erected: lf7 If Size(s): (0) Ir U 4. X 5. X— Will amplified sound equipment be used? Will electrical power be used ... Do you want the City to provide electrical power ?Yes:X_NO:_ 6. Will a generator be used? 7. Will there be a stage ?........ If yes, date being set up: Removal date: _ 8._ Will heaters be used ? ............. If yes, indicate heater type: 9. Will there be booths? ......... If yes, complete the following information: _�_ # of sales booths: # of non -sales booths: Total booths: to Booth setup date. tO Setup time: b`00 Booht removal date: fb Removal time: I( aiu- Vendor arrival date: °F %r2 Arrival: 5`N0 Gam• 10. Total tables that will be set up (outside of booths): ZUU Food and Beverage YES NO 11. �_ Will alcohol be sold or served ?....... If yes, Beer? Wine? Other? 12. Will there be food preparation? 13. K Will there be cooking booths? 14. Indicate all cooking methods: Electrical appliance: Liquid fuel device: Wood /Charcoal BBQ: Deep Fryer: Sales YES NO 15. X— 16. Will any items be sold? —� Will vehicles be sold? 17. iC Are you requesting a Vendor Zone? Applicable to Downtown events only - this controls vendor carts around your event. Traffic and Parking Control YES NO 18. 19. Will you require a "No Parking" tow zone? Will you require a traffic control officer? 20. Are you requesting that any public street or traffic lane be closed for your event' Miscellaneous Activities YES NO 21. 22. is Will ther be a circus or carnival? Y, Will there be fireworks /pyrotechnics? 23. X. Will there be aircraft or a parachute jump? 24. Will there be live animals? 25. Describe: Will there be items that produce extra trash /litter ((flyers, box lunches, ect.)? �V �t� L� 12 1Qli C 26. dill there be any other type of activity not listed here? Describe: Additional information describing above responses: Page -3 of 4 OUTDOOR SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT 1. Community service Comments: fliji (Q �� APPROVAL S k(-YrA Date: 2. Police (Chief of Designee) Comments: �c >�l}��,�� /� Date: ,.i�l� l��St -/Z ✓,� 3. Fire Comments: / 62� r • /� Date: T/7 �,f / / ,rig 4. Planning�� Comments: �� Date: y Page -4 of 4 OP ID: PC ,a► R° CERTIFICATE OF LIABILITY INSURANCE DATE 05117DIYYYY) 05117/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 626- 405 -8031 Chapman 626 - 405 -0585 License #0522024 P. O. Box 5455 Pasadena, CA 91117 -0455 NAAMNE: aCC, a Ext : FAX No E -MAIL ADDRESS: PRODUCER LATIN -6 -- _cusronnER_iDn____ __._ _._ __.__ — INSURER(S_) AFFORDING COVERAGE �_ NAIC # — __ INSURED Latino Health Collaborative 1800 Western Ave, #402 _ INSURER A: NIAC INSURER B: North American Elite Insurance 29700A San Bernardino, CA 92411 INSURER C: CLAIMS -MADE � OCCUR INSURER D INSURER E: PERSONAL & ADV INJURY $ 1,000,000 INSURER F : rn%1Cowr_00 !`COrICIf'ATC kl1IUQP0• REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR TYPE OF INSURANCE LTR ADDL SUBR POLICY NUMBER ! MM/DDYIYYW MM DD/YYYY LIMITS A �GE_NERAL LIABILITY X 'i COMMERCIAL GENERAL LIABILITY AUTHORIZED REPRESENTATIVE 201021664NPO j 08/01/10 08/01/11 EACH OCCURRENCE $ 1,000,000 DAMAGE REMISES Ea occurrence $ 500,00 MED EXP (Any one person) $ 20,000 CLAIMS -MADE � OCCUR PERSONAL & ADV INJURY $ 1,000,000 4l GENERAL AGGREGATE $ 2,000,00 �I GEN'L AGGREGATE LIMIT APPLIES PER: GG $ 2,000,000 COMP /OP A _ _PRODUCTS_- $ POLICY PRO- — LOC AUTOMOBILE LIABILITY _ COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS -- BODILY INJURY (Per accident) $ SCHEDULED AUTOS HIRED AUTOS, PROPERTY DAMAGE (Per accident) $ $ NON - OWNEDAUTOS '', $ UMBRELLA LIAB OCCUR EXCESS LIABH CLAIMS -MADE I,I EACH OCCURRENCE $ AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y!N ANY PROPRIETOR /PARTNER /EXECUTIVE OFFICER /MEMBER EXCLUDED. !I (Mandatory in NH) If yes describe under DESCRIPTION OF OPERATIONS below N / A '', TORY LIMITS ! ER OR LIMIT ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE I $ E.L. DISEASE - POLICY LIMIT $ B ;Property Section ;CWB00070820321664 08/01/10 08/01/11 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: 09/10/2011 5k & 10K Run/Walk Fundraiser at Stewart Park Pavillion, 985 Maple Street Beaumont, CA 92223. Certificate will be issued upon renewal. r�orlclrerc uni ni:Q CANCELLATION EVIDENC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Evidence of Coverage AUTHORIZED REPRESENTATIVE © 1988 -2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD Join us for the 2nd Annual Beaumont Spirit Run! Date & Location: Saturday, September 10, 2011 @ Stewart Park, Beaumont Events: 10K, 5K Run /Walk, 1K kid's run Participants: 500+ anticipated Spectators: 250 anticipated Benefitina: Tournament Hills Elementary PTA, Sundance Elementary PTA, Brookside Elementary PTA, Palm Elementary PTA, Anna Hause Elementary PTA, Three Rings Ranch Elementary PTA, San Gorgonio Middle School Site Council, Mountain View Middle School Site Council, Glen View Continuation, and Beaumont High School Site Council. Overview: The 2nd annual event is presented by the Spirit Run Committee, consisting of school employees, teachers, PTA representatives, and parents. Participating schools are encouraged to demonstrate their respective school spirit through participation -rate and friendly competition. Features: There will be a 10K and 5K road course. The 1K will be a closed course event for ages 12 and under. The 5K run allows jogger strollers for families to enjoy. The 10K is for the competitive and ambitious. A family health and fitness fair will parallel the event and concluding the final run, and award presentation. Prizes: Top three finishers (men and women) in each of 5k, 10k races will receive a trophy. 2011 Goals: To raise funds to be used for enrichment of student programs that PTA /School Site Councils recognize as currently under - funded and valuable to student experiences. • To provide community sponsors the opportunity to show their financial support in giving back to our community schools while increasing their exposure in our community. • To encourage physical fitness at the school -age level • To provide the community and surrounding areas with an annual celebration focusing support for health and physical fitness. Media: Print coverage by the Record Gazette and Press Enterprise. Event Mgmt: The Beaumont Community Schools Spirit Run Committee in cooperation with local PTA /School Site Councils. Consultants: Race Central of Rialto, CA Fiscal Agent: The Latino Health Collaborative (LHC) of San Bernardino. Race Day schedule: TIME ACTIVITY DURATION 6:00- 7:15am Event set -up, vendors arrive 6:30- 6:45am Volunteer safety meeting 15 mins 6:45- 7:15am Late registration 45 mins 7:30am All volunteers in place /on course /closures 7:30am Stage announcements /emcee /flag salute 15 mins 7:45am 10K race start 8:OOam 5K race start 9:30am 10K & 5K winner announcements /prize presentations 10 mins 9:45am 1K family fun run start 15 mins 10:30am Road closures end 11:OOam- 12:30pm Event wrap -up and cleanup 1.5 hours �.2 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: COMMUNITY AND ECONOMIC DEVELOPMENT DEPT. AGENDA DATA: AUGUST 16, 2011 SUBJECT: ADA TRANSITION PLAN The main purpose of the Public Right of Way Access Americans with Disabilities Act (ADA) Transition Plan is to develop policies and practices for implementing physical pedestrian improvements within the public right -of -way of the City of Beaumont. The goal is to optimize the pedestrian experience, to provide safe and usable pedestrian facilities for all pedestrians, and to assure compliance with all federal, state and local regulations and standards. The ADA requires all public agencies to develop and ADA Transition Plans for the installation of curb ramps or other sloped areas at all locations where walkways cross curbs. The ADA Transition Plan covers the City of Beaumont in its entirety. Respectfully Submitted, Rebecca Deming Director of Planning CITY OF BEAUMONT, CALIFORNIA PUBLIC RIGHT OF WAY ACCESS AMERICANS WITH DISABILITIES ACT TRANSITION PLAN City of Beaumont 550 E. 6t" Street Beaumont, CA 92223 951.769.8520 Draft: August 16, 2011 Public Right -Of -Way Access Americans With Disabilities Act Transition Plan This document will be made available in alternative formats upon request Please contact: City ADA Project Administrator Public Works Department 951.413.3130 11 � z Public Right -Of -Way Access Americans With Disabilities Act Transition Plan ACKNOWLEDGEMENTS City of Beaumont City Council Mayor: Brian De Forge Mayor Pro Tem: Council Member: Council Member: Council Member: Roger Berg David Castaldo Jeff Fox Nancy Gall ADOPTION OF PLAN On , the City of Beaumont City Council passed a resolution adopting the City of Beaumont Public Right Of Way Access Americans with Disabilities Act (ADA) Transition Plan. ii Public Right -Of -Way Access Americans With Disabilities Act Transition Plan City of Beaumont Access ADA Transition Plan TABLE OF CONTENTS Page No. 1. INTRODUCTION AND BACKGROUND .......................................... ..............................1 1.1 The Americans with Disabilities Act (ADA) ............................ ..............................1 1.2 City Responsibilities under Title I1 ............................................ ..............................2 1.3 The ADA Transition Plan Requirement .................................... ..............................3 1.4 ADA Compliance Coordinators and Advisory Committee ....... ..............................4 1.5 Selection and Prioritization of Barrier Removal Projects .......... ..............................5 1.5.1 Barriers to be Addressed ................................................ ..............................5 1.5.2 General Prioritization Standards .................................... ..............................6 1.5.3 Annual Selection Process .............................................. ..............................6 1.5.4 Limitations on Barrier Removal .................................... ..............................6 1.5.5 Barriers under Control of Third Party Entities .............. ..............................7 1.6 Funding ..................................................................................... ............................... 7 1.6.1 ADA Compliance Curb Ramp Upgrade Fund (The Fund ) ..........................7 1.6.2 Leveraging Additional Funding Sources and City Programs ......................7 1.6.3 Additional Funding ........................................................ ..............................7 1.6.4 Annual Exhaustion of the ADA Fund ........................... ..............................7 1.7 ADA Request for Accommodation ........................................... ..............................8 1.7.1 Community Outreach Program ...................................... ..............................8 1.7.2 Public Participation ........................................................ ..............................8 1.8 ADA Complaint/Grievance Request ......................................... ..............................9 1.8.1 Filing an ADA Complaint / Grievance ........................... .............................10 1.8.2 Complaint/Grievance Response .................................... .............................11 1.9 Monitoring and Tracking .......................................................... .............................11 1.9.1 Annual Report ............................................................. ............................... 11 2. OTHER CITY TRANSITION PLANS ................................................ .............................12 2.1 Buildings and Facilities Transition Plan ................................... .............................12 (Not included in this document) 2.2 Sidewalk Transition Plan .......................................................... .............................12 3. PUBLIC RIGHT -OF -WAY ACCESS ADA TRANSITION PLAN ... .............................13 3.1 Introduction ............................................................................... .............................13 3.2 Curb (Access) Ramp and Sidewalk Inventory .......................... .............................13 3.3 Curb Ramp and Sidewalk Standards ........................................ .............................14 3.4 Priorities for Construction and Replacement ............................ .............................14 3.4.1 Phase I, Priority One (Initially Highest Priority): Requests from Qualified Persons with Disabilities ...... .............................14 3.4.2 Phase 11, Priority: By Location Priorities ..................... .............................15 3.4.3 Phase 111, Lowest Priority: By Curb Ramp, Sidewalk and Other Attributes ........... .............................16 3.5 Annual Schedule for Curb Ramp, /Sidewalk and Other ADA Access Facilities Construction / Reconstruction ...................... .............................16 4. DEFINITIONS ..................................................................................... .............................18 iii R } Public Right -Of -Way Access Americans With Disabilities Act Transition Plan 5. ABBREVIATIONS .............................................................................. .............................20 TABLES Sample: Status and Cost Estimate Tables ........................................................ .............................21 Sample: Statistical Summaries from the City (Access Ramp) Database ......... .............................22 Sample: Field Inventory by Location with Cost Report Table ........................ .............................22 APPENDICIES 1. ADA -Final Rules, Title II, July 26, 1991 and Applicable Amendments (incorporated by reference) ATTACHMENTS (When Available and Upon Request) 1. ADA Request for Accommodation Form 2. ADA Complaint / Grievance Form 3. City of Beaumont Access Prioritization Map IV 1. INTRODUCTION The main purpose of the Public Right of Way Access Americans with Disabilities Act (ADA) Transition Plan is to develop policies and practices for implementing physical pedestrian improvements within the public right -of -way of the City of Beaumont. The goal is to optimize the pedestrian experience, to provide safe and usable pedestrian facilities for all pedestrians, and to assure compliance with all federal, state and local regulations and standards. The ADA requires all public agencies to develop ADA Transition Plans for the installation of curb ramps or other sloped areas at all locations where walkways cross curbs. The plan must include a schedule for curb (access) ramp installation and for other improvements necessary to achieve programmatic accessibility for persons with disabilities. The main purpose of the ADA Transition Plan is to describe the curb ramp and other pedestrian facility needs in the City and to outline the recommended procedures for implementing and scheduling remedial work to provide a compliant system of curb ramps, sidewalks and pedestrian disability warning devices. The ADA Transition Plan covers the City of Beaumont in its entirety. The City has a wide variety of facilities within the public right -of -way. These facilities include streets and roadway, vehicle and pedestrian bridges, vehicle and pedestrian signal systems, signage systems, on- street parking facilities, walkways, sidewalks with curb ramps at intersections and buffers, pedestrian activity areas and unimproved open spaces. Background The Americans with Disabilities Act (ADA), the world's first comprehensive civil rights law for people with disabilities, was enacted on July 26, 1990. The ADA is a companion civil rights legislation to the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973. The ADA prohibits discrimination on the basis of disability in employment, state and local government, public accommodations, commercial facilities, transportation, and telecommunications. It also applies to the United States Congress. To be protected by the ADA, one must have a disability or have a relationship or association with an individual with a disability. An individual with a disability is defined by the ADA as a person who has a physical or mental impairment that substantially limits one or more major life activities, a person who has a history or record of such impairment, or a person who is perceived by others as having such impairment. The ADA does not specifically name all of the impairments that are covered. 1.1 The Americans with Disabilities Act (ADA) The ADA is divided into five parts, covering the following areas: Title I: Employment - Title I requires employers with 15 or more employees to provide qualified individuals with disabilities an equal opportunity to benefit from the full range of employment - related opportunities available to others. For example, it prohibits discrimination in recruitment, hiring, promotions, training, pay, social activities, and other 1 Public Right -Of -Way Access Americans With Disabilities Act Transition Plan privileges of employment. It restricts questions that can be asked about an applicant's disability before a job offer is made, and it requires that employers make reasonable accommodation to the known physical or mental limitations of otherwise qualified individuals with disabilities, unless it results in undue hardship. Title II: State and Local Government (Public Services) - Title II covers all activities of State and local governments regardless of the government entity's size or receipt of Federal funding. Title II requires that State and local governments give people with disabilities an equal opportunity to benefit from all of their programs, services, and activities, such as public meetings, employment, recreation programs, aging, health and human services programs, libraries, museums, and special events. State and local governments are required to follow specific architectural standards in the new construction and alteration of their buildings and facilities. They also must relocate programs or otherwise provide access in inaccessible older buildings, and communicate effectively with people who have hearing, vision, or speech disabilities. Public entities are not required to take actions that would result in undue financial and administrative burdens. They are required to make reasonable modifications to policies, practices, and procedures where necessary to avoid discrimination, unless they can demonstrate that doing so would fundamentally alter the nature of the service, program, or activity being provided. A Transition Plan is intended to outline the methods by which physical or structural changes will be made to effect the non - discrimination policies described in Title II. It is under this title that this Public Right -of -Way Access ADA Transition Plan is prepared. Title III: Public Accommodations - Title III requires places of public accommodation to be accessible to and usable by persons with disabilities. The term "public accommodation" as used in the definition is often misinterpreted as applying to public agencies, but the intent of the term is to refer to any privately funded and operated facility serving the public. Title IV: Telecommunications - This Title covers regulations regarding private telephone companies and requires common carriers offering telephone services to the public, to increase the availability of interstate and intrastate telecommunications relay services to individuals with hearing and speech impairments. Title V: Miscellaneous Provisions - This title contains several miscellaneous regulations, including construction standards and practices, provisions for attorney's fees, and technical assistance provisions. 1.2 City's Responsibilities under Title II Title II mandates that a public entity, such as the City of Beaumont, operate each service program or activity so that the service program or activity when viewed in its entirety is readily accessible to and usable by individuals with disabilities. Title II of the ADA is similar to Section 504 of the Rehabilitation Act of 1973, but differs in that Section 504 applies only to government agencies that receive federal financial assistance. NA Public Right -Of -Way Access Americans With Disabilities Act Transition Plan Title II dictates that a public entity must evaluate its services, programs, policies, and practices to determine whether they are in compliance with the nondiscrimination requirements of the ADA. The regulations detailing compliance requirements were issued in July 1991. A self - evaluation is required and intended to examine activities and services, to identify and correct any that are not consistent with the ADA. The entity must then proceed to make the necessary changes resulting from the self - evaluation. The ADA also requires that a Transition Plan be prepared, to describe any structural or physical changes required to make programs accessible. The ADA states that the intent is not to apply lesser standards than are required under other federal, state or local laws; therefore, the law that is the most stringent has precedence. This intent has particular application with respect to the City's obligations under Section 504 or under Title 24 of the California Code of Regulations, which in some cases, exceed ADA requirements with respect to structural and physical changes. As described in Title 28 of the Code of Federal Regulations, Section 35.150(a) (also referred to as the ADA Rules), a public entity is not necessarily required to make each of its existing facilities accessible to and usable by individuals with disabilities. Nor does it require a public entity to take any action that would threaten or destroy the historical significance of an historic property. If the public entity can demonstrate that a modification would fundamentally alter the nature of its service, program, or activity, or cause undue financial and administrative burdens, it is not required to make that particular modification. 1.3 The ADA Transition Plan Requirement In the event that structural changes to facilities will be undertaken to achieve program accessibility, a public entity that employs 50 or more persons must develop, within six months, a Transition Plan setting forth the steps necessary to complete such changes. That Plan is to identify physical obstacles in the public entity's facilities that limit the accessibility of its programs or activities to individuals with disabilities; describe in detail the methods that will be used to make the facilities accessible; specify the schedule for taking the steps necessary to achieve compliance; and indicate the official responsible for implementation of the Plan. In addition to those requirements set forth above, in the event a public entity has responsibility or authority over streets, roads, or walkways, the transition plan is to include a schedule for providing curb ramps or other sloped areas where pedestrian walks cross curbs, giving priority to walkways serving entities covered by the ADA. The City's Public Right of Way Access ADA Transition Plan addresses these latter requirements for curb ramps, or other sloped areas, are limited to public right -of -way within the City's control. The Plan incorporates by reference any existing or future City Curb (Access) Ramp and/or Sidewalk Database. 3 w. Public Right -Of -Way Access Americans With Disabilities Act Transition Plan The ADA does not designate a specific code or standard for curb ramps to be provided or modified pursuant to 35.150 (d) (2). Title II gives government agencies a choice between the Uniform Federal Access Standards (UFAS) and the American with Disabilities Act Accessibility Guidelines (ADAAG) as a standard for renovations. For the purpose of the Public Right of Way Pedestrian Access ADA Transition Plan, each sidewalk, curb ramp /access ramp site is evaluated based on the requirements of ADAAG. 1.4 ADA Compliance Coordinators and Access Advisory Committee The Public Works Department (PWD) shall administer the City's ADA transition plan within the public pedestrian right -of -way (curb ramp, sidewalk and other improvement programs). The City ADA Coordinator and the ADA Project Administrator (ADAPA) shall provide oversight and guidance for City ADA compliance activities for curb, access ramp, sidewalk improvement programs and traffic disability warning devices. The official responsible for implementation of the City's ADA Transition Plan improvements with respect to ADA access issues within the public right -of -way (including but not limited to: curbs, ramps, sidewalk and other improvement programs) is the ADA Project Administrator, located in PWD. The City Engineer shall designate the ADA Project Administrator. The regulations require state and local governments with 50 or more employees to designate an employee responsible for coordinating compliance with ADA requirements. The official responsible for citywide compliance with ADA Title II requirements is the City ADA Coordinator (ADAC). The ADA Coordinator is responsible for coordinating the efforts of the government entity to comply with Title II and investigating any complaints where the entity may have violated Title II. The City ADA Coordinator is responsible for tracking the City's Public Right -of -Way Access ADA Transition Plan. The City's City Manager shall designate the City ADA Coordinator. 1.5 Selection and Prioritization of Barrier Removal Projects The ADA Project Administrator shall make recommendations regarding barrier removal projects to be prioritized and funded from the Annual ADA Compliance Curb Ramp Upgrades (The Fund). The City Council has established this funding program as part of the Capital Improvement Program Budget. The recommendations of the ADA Project Administrator shall be submitted to the City Engineer for review and approval. The City Engineer shall have final authority over the approval and authorization of project expenditures; however the City Engineer will not unreasonably disregard the recommendations of the ADA Coordinator, or the ADA Project Administrator. 1.5.1 Barriers to be Addressed The Fund may be used for the following projects: (1) Installing Compliant Curb Ramps, including Detectable Warning devices (at intersections where there are no curb ramps or H Public Right -Of -Way Access Americans With Disabilities Act Transition Plan where existing curb ramps do not meet current access standards); (2) Removing abrupt changes of level, whether caused by tree roots or any other deterioration or displacement of the surface of the path of travel within the City's rights -of -way; (3) Providing accessible crosswalks (by providing appropriate contrasting striping, providing accessible pedestrian crossing controls, and removing any abrupt changes in level affecting the path of travel across the street; crosswalk access does not require any effort to remove slopes or cross slopes consistent with the slope of the street for vehicle traffic and/or drainage); (4) Removing obstacles in the rights -of -way that narrow the pedestrian pathway to less than 36 inches; (5) Removing or providing Detectable Warnings for overhanging obstacles below 80 inches above the rights -of -way that are not detectible to a blind pedestrian using a cane; and (6) Removing excessive cross slopes perpendicular to the primary direction of travel along the pedestrian rights of way, where identified by ADAAG standards and ADA requirements. 1.5.2 General Prioritization Standards The following general principles shall be used to prioritize projects to be funded through The Fund. Requests for installation of a Compliant Curb Ramp (highest priority) or removal of a specific sidewalk barrier or barriers should have the next highest priority (see Section 3.4.1). After addressing these requests, priority will be given to rights -of -way serving as note in Sections 3.4.2, and 3.4.3, which identify areas along important transportation corridors adjacent to or in the vicinity of State and local government offices and facilities; places of public accommodation such as commercial and business zones; facilities containing employers; and other areas such as residential neighborhoods and undeveloped regions of the City. In all planned projects, consideration will also be given to the severity of existing barriers and overall efficiency of project work. Special consideration may be given to the removal of barriers in lower priority categories before removing barriers in higher priority categories if such prioritization may be more effective or efficient use of resources. 1.5.3 Annual Selection Process Every year, the ADAPA will select and prioritize a list of barrier removal projects no later than 120 days after the beginning of the new fiscal year. This list will be provided to the City Engineer, who will approve a final list no later than 180 days after the beginning of the new fiscal year. The list of barrier removal projects approved by the City Engineer will be included in the Annual Report. The list of barrier removal projects may be revised by the City Engineer, in consultation with the ADAPA, during the course of the fiscal year. 1.5.4 Limitations on Barrier Removal Under no circumstances will the City be obligated to remove any barrier if removal of such barrier would create an Undue Burden or a Fundamental Alteration, or if removal of such barrier would be Technically Infeasible or Structurally Impracticable. To the extent that the City determines that it would be an Undue Burden or Fundamental Alteration to remove a particular barrier, or that removal of a particular barrier would be Technically Infeasible or Structurally Impracticable, it must include such a determination in its regular reports as set forth below. Further, under no circumstances will the City be obligated to initiate eminent domain proceedings against a property owner in order to address any barrier. Public Right -Of -Way Access Americans With Disabilities Act Transition Plan 1.5.5 Barriers under Control of Third Party Entities Certain barriers in the public right -of -way involve elements under the control of entities other than the City of Beaumont. The City has no obligation to remove such barriers unilaterally. The City may, but has no obligation to, seek funding or participation in barrier removal work from such third party entities, which may include transit agencies, local utilities, or other entities that maintain equipment in the public rights -of -way. Any contribution of money for barrier removal work by third party entities or any work done by such third party entities to remove barriers will be in addition to the work done based on the other obligations set forth in this Transition Plan. Money from The Fund may be appropriated to supplement work performed under this section at the discretion of the City Engineer. 1.6 Funding 1.6.1 ADA Compliance Curb Ramp Upgrade Fund (The Fund) As part of the preparation of the Annual Capital Improvement Plan Budget, the City's ADA Project Administrator will annually assess how to best leverage additional City funds, if any, and/or additional City Programs, if any, that can be used exclusively to install compliant curb ramps, remove barriers in the pedestrian rights of way (including sidewalks, etc.), and administrative cost. This fund will be known as the "The Fund." All work described in this Transition Plan shall be paid for through this fund with the exception of work done in conjunction with street overlays and reconstruction, work done using dedicated funding, and work affecting barriers under the control of third party entities. Projects using the money from this fund will be selected by the City's ADAPA or appointed staff with reference to the general guidelines set forth in this Transition Plan and with approval of the City Engineer. Upon joint determination by ADAPA, appointed staff and the City Engineer that all necessary Compliant Access ramps have been installed and barriers have been removed at all required locations; the funding under this Paragraph shall no longer be required. The amount of the Fund will be allowed to accrue until a minimum of $100,000 is available for expenditure on a project at one time in order to maximize the amount of work that can be accomplished. 1.6.2 Additional Funding If any new, permanent, transportation funding source for street maintenance is created during the life of this Transition Plan (through a ballot measure or otherwise), some portion of this additional revenue source may be dedicated to The Fund. 1.7 ADA Request for Accommodation The City will provide opportunities for interested persons, including individuals with disabilities or organizations representing individuals with disabilities, within public right -of- way to participate in the development of the Public Right -of -Way Access ADA Transition Plan by submitting comments and making specific recommendations. The City will maintain on file a list of persons consulted with respect to the Plan, the surveys, R Am& ftwh, Public Right -Of -Way Access Americans With Disabilities Act Transition Plan MW and a description of modifications made, for a minimum period of 3 years beyond the formal adoption of this document. The City has listed the accommodation procedures below, providing for prompt and equitable resolution of complaints alleging any action that would be prohibited by Title II. The City's public right -of -way ADA Access Transition Plan, ADA Request for Accommodation form is contained In Attachment 1. Complaints of alleged noncompliance and grievances concerning ADA access in the public right -of -way access ramps and sidewalks should be directed to the ADA Coordinator. Accommodation Response: In responding to request(s) for structural improvement brought through the ADA Accommodation process, the ADA Coordinator and ADA Project Administrator are limited to the funds in The Fund. In the event that these allocated funds are insufficient or already spent, subsequent improvements will be prioritized and scheduled in subsequent fiscal years. 1.7.1 Community Outreach Program The ADA Coordinator or other appointed City staff may develop and oversee the City's Community Outreach Program. The Community Outreach Program would be designed to seek input from the public regarding the City's ongoing barrier removal efforts. As part of its Community Outreach Program, the ADA Coordinator would hold annual community meetings for the first two years of the Compliance Period to discuss the City's Transition Plan and to help further identify new and existing physical barriers to access along the City's pedestrian rights of way. After the first two years of the Compliance Period, the ADA Coordinator (or other appointed City staff) may hold additional community meetings at its discretion, but it is preferred that community meetings be held at least once every five years. 1.7.2 Public Participation City of Beaumont residents will be able to take advantage of the following outreach efforts: • Outreach to Persons with Visual Impairments: The ADA Transition Plan will be made available to persons who are visually impaired via large print text document and Braille master copy. Persons with visual impairments who have access to software that converts text to audio will be provided the document via e -mail, floppy disks or CDs. The California Access News has a free telephone reader service for individuals who are blind or with visual impairments that includes information on the ADA Transition Plan. • Consumer Survey: A study team may develop and distribute a pedestrian and disabled access consumer survey to identify hotspot locations or physical barriers to walking. • Press Releases: A study team may create and distributed press releases to cover the following topics: project kick -off, consumer surveys, transportation fairs and the draft ADA Transition Plan. • Web Site: A City of Beaumont web site will be created to disseminate information about the project. 7 Public Right -Of -Way Access Americans With Disabilities Act Transition Plan • Public Meeting and Hearing: The City Council will hold a public meeting on the draft ADA Transition Plan, which will begin a 45 -day comment period on the draft document. The City Council then will hold a public hearing to approve the ADA Transition Plan. The City's residents will be able to submit formal comments about this ADA Transition Plan, either in written form or at a public meeting. The City's Public Works Department will be in charge of the public workshop and hearing. 1.8 ADA Complaint /Grievance The City has listed the complaint/grievance procedures (within public right -of -way) below, providing for prompt and equitable resolution of complaints alleging any action that would be prohibited by Title II. The City's ADA Complaint/Grievance Form with related procedures and information is contained in Attachment 2. The complaint/grievance request should be made and include the name,. address and telephone number of the individual requesting the accommodation (see Attachment 2 for ADA Complaint/Grievance Form). The request should contain the location of the program, service, activity or facility where the accommodation is required and a description of why the accommodation is needed. Complete the form and submit it to: ADA Coordinator City of Beaumont 550 E. 6`h Street Beaumont, CA 92223 951.769.8520 (phone) 951.769.8526 (fax) Within thirty (30) calendar days of the written request, the ADA Coordinator or the ADA Project Administrator will respond to the individual filing the complaint. If the response does not satisfactorily resolve the issue, the individual making the request may file a formal grievance with the Public Works Department City Engineer. All requests for accommodation received by the ADA Coordinator or ADA Project Administrator will be kept by the City of Beaumont for at least three (3) years. 1.8.1 Filing an ADA Complaint /Grievance This procedure (within public right -of -way) is established to meet the requirements of the Americans with Disabilities Act (ADA). It may be used by those who wish to file a complaint alleging discrimination on the basis of the disability as it relates to facilities of lack thereof within the public right -of -way in the City of Beaumont. Step 1 — The Written Complaint/Grievance: The complaint should be in writing and contain information about the alleged discrimination such as name, address and phone number of the complainant and location, date and description of the problem (see Attachment Public Right -Of -Way Access Americans With Disabilities Act Transition Plan 2 for Filing an ADA Complaint/Grievance Form). Alternative means of filing complaints will be made available for persons with disabilities upon request. Contact the ADA Coordinator to request this information in an alternate format or the "Request for Accommodation" or "ADA Grievance" form. The complaint should be submitted by the complainant as soon as possible, but no later than ninety (90) calendar days after the alleged violation (or discovery thereof) to: ADA Coordinator City of Beaumont 550 E. 6`h Street Beaumont, CA 92223 951.769.8520 (phone) 951.769.8526 (fax) Step 2 — Meeting with the ADA Coordinator: Within thirty (30) calendar days of the written complaint, the ADA Coordinator will meet with the complainant to discuss the complaint and possible resolutions. Within thirty (30) calendar days after the meeting, the ADA Coordinator or the ADA Project Administrator will respond in writing or in a format accessible to the complainant. The response will explain the position of the City of Beaumont and offer options for resolution of the complaint. Step 3 — Appeal to the City Engineer: If the response by the ADA Coordinator or the ADA Project Administrator does not satisfactorily resolve the issue, the complainant may appeal the decision, within fifteen (15) calendar days after receipt of the response, to the City Engineer or an appointed representative. Within fifteen (15) calendar days after receipt of the appeal, the City Engineer, or an appointed representative, will meet the complainant to discuss the complaint and possible resolutions. Within fifteen (15) calendar days after the meeting, the City Engineer, or an appointed representative, will respond in writing or in a format accessible to the complainant of final resolutions to the complaint. All written complaints received by the ADA Coordinator or the ADA Project Administrator, appeals to the City Engineer, and responses from the ADA Project Administrator and the City Engineer, will be kept by the City of Beaumont for at least three (3) years. 1.8.2 Funding Allocations for Complaint/Grievance Filings In responding to request(s) for structural improvement brought through the ADA Complaint/Grievance process, the ADA Coordinator and the ADA Project Administrator are limited to the funds in The Fund. In the event that these allocated funds are insufficient or already spent, subsequent improvements will be prioritized and scheduled in subsequent fiscal years. OJ s . Public Right -Of -Way Access Americans With Disabilities Act Transition Plan 1.9 Monitoring and Tracking the ADA Coordinator or the ADA Project Administrator Should: • Coordinate inspection of curbs, access ramps and sidewalks installations to ensure that they are constructed or reconstructed properly and within acceptable tolerances; and • Ensure that all curbs, access ramps and sidewalks installed by the City or by others (under permit) are logged in the City's database; and • In conjunction with the ADA Coordinator's annual activities report for the City Manager, supplying information on the various activities to comply with the Public Right -of -Way Access ADA Transition Plan. Annual reports shall be published within 120 days of the new fiscal year, for a minimum period of 3 years beyond the formal adoption of this document. 1.9.1 Annual Report At the conclusion of each fiscal year until the end of the Compliance Period, the City Coordinator will provide a report ( "Annual Report") to the City Manager describing the actual work done to implement this Transition Plan during the previous twelve months and a prospective plan of projects the City plans on undertaking to improve access to pedestrian rights -of -way in the upcoming year. The Annual Report will be completed within one hundred and twenty (120) days from the end of the fiscal year and will include: • A summary or listing of all written complaints or requests for removal of particular barriers received since the prior report, including information specifying whether the City has taken action to remove the barrier. • Summaries of work done to ensure access and/or remove access barriers in conjunction with asphalt overlay projects, projects completed with other available funds and projects completed with The Fund. • A list of all barriers, if any, for which the City asserts that it has a Statutory Defense excusing installation of a compliant curb ramp, sidewalks or removal of an access barrier. If the City asserts that it has a Statutory Defense that limits its ability to remove a barrier or to install a curb ramp, or sidewalks that meets all current standards, the City will include in the report a written statement by the City Engineer (or his or her designee) providing the reasons for reaching that conclusion. To the extent that the City claims that installation of a fully compliant curb ramp, sidewalks or removal of an existing barrier would be an Undue Burden, the written statement will include his or her consideration of all resources available from The Fund and any other source of funding set forth in this Agreement as available for the removal of access barriers. • Information regarding the removal of barriers along the public right -of -way from the City Engineer. • Information describing efforts made by the City or Advisory Committee to leverage additional programs or funding sources to install compliant curbs, access ramps, sidewalks or remove access barriers in the public right -of -ways. • Information regarding efforts at Community Outreach, and any action being taken as a result of such community outreach. 10 s Public Right -Of -Way Access Americans With Disabilities Act Transition Plan 2. OTHER CITY TRANSITION PLANS This transition plan relates solely to Curb (Access) Ramps, Sidewalks and other pedestrian access ways within the Public Right -Of -Way. (ADA Rules, Title 28 CFR, Section 35.150 (d) (2)•) 2.1 Sidewalk Transition Plan In 2002, the United States Court of Appeals for the Ninth Circuit, whose jurisdiction includes California, held for the first time that sidewalks constitute a service, program or activity of a city and sidewalks are therefore subject to the ADA Title II program accessibility regulations. Barden v. Sacramento, 292 F.3d 1073 (9th Cir.2002). Before this ruling it was unclear if local government transition plans should address barrier removal from sidewalks, other than missing or unsafe curb ramps. The City has reviewed it options concerning the timing to process an ADA access transition plan within the public right -of -way that catalogs, prioritizes, and schedules improvements necessary to remove access barriers. A Geographic Information System (GIS) based inventory will help provides a detailed picture of non - compliance and allows for targeted use of funds earmarked for sidewalk improvements as funds are available. This Public Right -of- Way Access ADA Transition Plan includes sidewalk access transitions and other ADA application requirements. Curb ramp construction and/or replacement, to insure safe transition of person of disabilities out of the road area, is primary over other sidewalk barriers and improvements. Until such time as the City's data base for sidewalk inventory has been completed and a priority list has been establish, City inspectors are available to inspect sidewalks to determine if repairs are necessary, either upon request by a property owner or any concerned citizen. Sidewalks determined to meet ADAAG requirements for repair will be included in the Sidewalk Data Base, with a higher priority for repair as funds become available. Persons with disabilities may also contact the City's Public Works Department with any questions, to schedule a access inspection, file a ADA Request for Accommodation (Attachment #1), or file an ADA Complaint/Grievance Form (Attachment #2). The City keeps databases for the conditions of sidewalks, access ramps, and other pathways to comply with ADA issue. These databases are update on an on -going process and will be used to meet ADA requirements. 3. PUBLIC RIGHT -OF -WAY ACCESS ADA TRANSITION PLAN (PROGRAM) 3.1 Introduction The ADA requires that a public entity include in its transition plan a schedule for the installation of curb ramps or other sloped areas at locations where pedestrian walks (sidewalks) cross curbs. The purpose of this section is to summarize pedestrian access needs 11 -....., t,..., ._.. Public Right -Of -Way Access Americans With Disabilities Act Transition Plan in the City of Beaumont and to outline the recommended procedures for the prioritization, implementation and scheduling of remedial work to provide an evaluation of ADA complying curb (access) ramps and public sidewalks (only those within the City's Right of Way and control), and may include other pedestrian detectable warning devices. 3.2 Curb (Access) Ramp and Sidewalk Inventory The statistics to be contained in this transition plan may be compiled from a Geographic Information System (GIS) database specially developed for the City of Beaumont or field investigation and included into a GIS Database. Upon completion of a citywide inventory of all locations (street corners being a priority), the City Curb Ramp and Sidewalk Database will be updated. The database will include curb ramps and sidewalk constructed as permitted by the City. The PWD shall be responsible for overseeing the Curb Ramp and Sidewalk Inventory collection. The complete curb ramp and sidewalk database will be quite large and could not feasibly be included in the text of the Transition Plan. The database, once completed, will be available for public inspection at the office of the Public Works Department, 3 business day advance notice is requested. Please contact the ADAPA for any information concerning this Data Base. Curb ramp and sidewalk barriers /deficiencies inventory collection process for the Curb Ramp and Sidewalk Database, shall commence 120 days after the City Council approves the Public Right -of -Way Access ADA Transition Plan and program funding source. 3.3 Curb Ramp and Sidewalk Standards Curb ramps shall be installed at all locations, including mid -block crosswalks, where they are missing and necessary for access to sidewalks. Although the ADA does not specifically mandate replacement of all existing curb ramps that may not reflect new construction standards (as described in Federal Register, Volume 56, No. 144, ADA Rules and Regulations, Section 35.150), non - conforming curb ramps will be replaced under this plan as will deficient sidewalk areas. A high priority is to reconstruct curb ramps and sidewalks at locations where existing ramps and sidewalks have a condition that may impede a path of travel to a City program or activity. Examples are vertical displacement of the curb ramp, broken or cracked concrete, deteriorated conditions, steep slopes, narrow widths, high gutter lips, and offset locations. City curb ramp and sidewalk standards shall meet or exceed current federal, state and local accessibility regulations and standards. The ADA Project Administrator is responsible to ensure developed City standards for curb ramp and sidewalk construction and reconstruction are updated. Copies of the City's standard curb ramp and sidewalk details are available from the ADAPA. 3.4 Priorities for Construction and Replacement The City's is endeavoring to ensure equal access to the public right -of -way (sidewalks, curb 12 Public Right -Of -Way Access Americans With Disabilities Act Transition Plan ramps, etc.) for pedestrians with disabilities by identifying all areas of potential deficiency and by making necessary structural improvements. The assignment of priorities for curb ramp, sidewalk and other construction and reconstruction is intended to guide the selection of locations, to incorporate federal guidance, and to address specific concerns of the local disability community. The priorities for curb ramp and sidewalk construction and replacement are grouped into three phases. The first phase, initially highest priority is requests by qualified persons with disabilities, until the annual priority list is established and approved. The second priority phase, evaluates the specific curb ramp and sidewalk with respect to its physical location within the city and to predominating adjacent land uses. The third phase which is the lowest priority, evaluates the curb ramp and sidewalk with respect to its physical attributes. Replacement of curb ramps has priority over the replacement of sidewalk. 3.4.1 Phase I, and Priority One (Initially Highest Priority): Requests from Qualified Persons with Disabilities The City recognizes that it will take some time to complete the inventory and subsequent improvement as reference in the Public Right -of -Way Access ADA Transition Plan. Therefore, the City will evaluate requests from qualified persons with disabilities and proceed with the necessary improvements to ensure access for people with disabilities living and working in Beaumont during the lengthy transition period and the establishment of a data base. Generally, requests come from residents with disabilities who wish to get to from their home or work place to transportation, school, medical facilities or other areas to accommodate their activities of daily living. The Priority for this Phase will use the same Tier Priority List as in Phase II. Upon completion of the curb ramps and sidewalk data base and priority list in Phase II, the City will continue its policy of reviewing curb ramps and sidewalks upon request by qualified individuals with disabilities at locations not otherwise scheduled and budgeted for improvement. These requests will be considered for the highest priority with curb ramps having a higher priority over sidewalks and other disabilities warning devices. The related forms are provided in Attachment 1, ADA Request for Accommodation. 3.4.2 Phase II, Priority by Location Priorities The City will establish list location (land use) priorities for curb ramp and sidewalk infill activities based upon U.S. Department of Justice ADA Title II Regulations, the City of Beaumont General Plan, and best practices of other jurisdictions. Location Priorities Tier 1: Within the right -of -way of Transit streets and centers 1 A. Regional transit streets; B. Transit centers; C. Local transit streets. 13 s s Public Right -Of -Way Access Americans With Disabilities Act Transition Plan Tier 2: Within the right -of -way of Public facilities (with 60 foot buffer unless otherwise noted) A. City buildings (city offices, museums, libraries, senior centers, recreation centers, fire stations, etc.); B. State and county buildings, including county medical centers; C. Schools (community colleges; high school, junior high and elementary school programs with magnet programs for children with disabilities; and all other public schools); D. Large public housing (OHA) sites and critical homeless services; E. City parks and open space; F. Other public facilities (reserved). Tier 3: Within the right -of -way of Privately -owned public accommodations (60 foot buffer) A. Commercial zoning areas and medical centers — (with an emphasis on doctor, medical and health offices; service sites of disability organizations; and major employment sites); B. Special zoning areas limited to medical centers not listed above; transit oriented development; and housing and business mix; C. Medium to high density housing and high rise apartments; D. Other public accommodations (reserved). Tier 4: Within the right -of -way of Locations that do not fall into any of the above groups but are within 100 feet of a sidewalk route. Tier 5: Within the right -of -way of Locations that do not fall into any of the above groups and are greater than 100 feet from a sidewalk route. These locations are neither counted as "possible locations" nor scheduled for improvement. I Land Use and Transportation Element of the Beaumont General Plan 2 Zoning designations are per the City of Beaumont General Plan and Zoning Map 3.4.3 Phase III, Lowest Priority: By Curb Ramp and Sidewalk and Other Attributes This phase sets priorities for construction and replacement based upon lack of ramps and physical condition and placement of existing curb ramps and sidewalks, with one being the top priority, and five being the lowest priority. 1. The highest priority is to reconstruct at locations where existing curb ramps and sidewalks have a condition that may impede a path of travel to a City program or activity. Examples are vertical displacement of the curb ramp, broken or cracked concrete, deteriorated conditions, steep slopes, narrow widths, high gutter lips, and offset locations. 2. A new curb ramp will be installed at locations without a curb ramp, where required in order to provide access to a sidewalk. New sidewalk will be installed at locations where missing segments are required to provide a safe continuous rout as determined by the "Traffic Engineer ". (This priority may be used in place of priority number 1 to provide a 14 A a a ftw Public Right -Of -Way Access Americans With Disabilities Act Transition Plan continuous safe path of travel). 3. When utility conflicts, physical barriers or other constraints exist at a location, a curb ramp will be reconstructed where required in order to provide access to a sidewalk. 4. To the maximum extent practicable, an existing curb ramp sidewalk will be reconstructed when it does not meet current federal or state standards. 5. When a curb return has one existing curb ramp and conditions allow for the construction of an additional curb ramp at the same return, and provided that traffic controls allow for a safe path of travel, an additional curb ramp will be installed where required in order to provide access to a sidewalk. 3.5 Annual Schedule for Curb Ramp, Sidewalk and Other ADA Access Facilities Construction and Reconstruction The City of Beaumont has committed itself to the following schedule and methods for the annual construction or reconstruction: 1 The City of Beaumont will construct or reconstruct, as many curb ramps, sidewalks and other warning devices as funding allows as part of the City's annual budget or until the City is ADA compliant. Approximately 25 percent of these curb ramps, sidewalks and other ADA access facilities will be at locations requested by persons with disabilities. At least 10 percent of these curb ramps will be at locations where streets have been overlayed, until all required curb ramps have been constructed or reconstructed if not in compliance with the ADA standards at those locations. To the extent practicable, the City will follow the priorities set forth above when installing curb ramps along streets that have been overlayed during this time period, and all other curb ramps will be installed according to those priorities. Curb ramps, sidewalks and other ADA access facilities will be installed on an infill basis as funding allows. Curb ramps, sidewalks and other ADA access facilities will be installed or reconstructed as required under other City street improvement projects. Curb ramps, sidewalks and other ADA access facilities located adjacent to City facilities will be constructed or reconstructed as part of projects to improve these facilities, where applicable. 2 Additionally, the City anticipates an increase in curb ramps and sidewalks per year because of constructed or reconstructed in the public right of way by others: Curb ramps, sidewalks and other ADA access facilities will be constructed or reconstructed as a condition of private development. 15 } Public Right -Of -Way Access Americans With Disabilities Act Transition Plan The State of California has installed curb ramps and other ADA access facilities along the portions of state highways that have been repaved. More curb ramps and other ADA access facilities may be installed along state highways in the City in conjunction with future improvement of these facilities. Utility companies are required to install new or upgrade curb ramps, sidewalk and other ADA access facilities at corners where they excavate. T7 AS k- Public Right -Of -Way Access Americans With Disabilities Act Transition Plan - 4. DEFINITIONS As used in this Transition Plan, the following terms shall have the meaning ascribed to them in this Section, which are consistent with the provisions of existing federal and state law, including the regulations promulgated there under. Except to the extent expressly stated to the contrary, any term not expressly defined in this Section or elsewhere in this Transition Plan that has an expressly defined meaning in either the ADA or the regulations promulgated there under ( "Regulations ") shall have the meaning ascribed to it by the ADA or the Regulations, in that order of preference. All other terms shall be interpreted according to their plain and ordinary meaning. ADA/ADAAG: "ADA" means and refers to the Americans with Disabilities Act as contained at 42 U.S.C. § 12101 et seq. "ADAAG" means and refers to the Americans with Disabilities Act Access Guidelines, codified at Appendix A to 28 Code of Federal Regulations part 36 and at Appendix A to 49 Code of Federal Regulations part 37. "ADAAG Standards" means and refers to physical conditions that meet the new construction and/or alterations standards set forth in ADAAG. Annual Report: "Annual Report" means, a report of the previous year activities and accomplishments (within 120 days) after the new fiscal year. The report should include such information as to the completion of access ramps, sidewalk, other barrier replacements or upgrades to meet the ADA requirement; accomplishment of the previous year and other information as to the long term progress of the ADA program. Access Ramp: "Access Ramp" is used interchangeably with "curb cut or curb ramp." Barriers: "Barriers" means and refers to curbs, access ramps and sidewalks that do not meet the ADAAG standard requirements for ADA accessibility or as noted herein. Compliance Period: "Compliance Period" means and refers to the period of time for which this Transition Plan will be in effect. The Transition Plan shall become effective upon Final Approval, and remain in effect for up to 30 years. The City may dissolve the Transition Plan at any time upon a showing that it provides Program Access to Pedestrian Rights of Way or upon a showing that it has met or exceeded the monetary obligations specified in this Transition Plan. Alternatively, the Transition Plan will remain in effect until it dissolves automatically 30 years after Final Approval. Compliant Curb Ramp: "Compliant Curb Ramp" means and refers to a curb ramp that is constructed to comply with state and/or federal law (whichever provides the higher access standard) in place at the time of construction. In the case of a location where it is Structurally Impracticable or Technically Infeasible to build a fully compliant curb ramp, or where construction of a fully compliant curb ramp would constitute a Fundamental Alteration of a service, program, or activity of the City of Beaumont or an Undue Burden on the City of Beaumont, a curb ramp that complies with access standards, or was constructed to the 17 Public Right -Of -Way Access Americans With Disabilities Act Transition Plan standards existing at the time of construction, or to the maximum extent feasible, will constitute a Compliant Curb Ramp as long as the requirements set forth in this Transition Plan for justifying the reasons for the City to avoid full compliance are met. Curb Ramp: "Curb Ramp" is used interchangeably with "curb cut or access ramp." Detectable Warnings: "Detectable Warnings" means and refers to truncated domes which provide a tactile surface at the transition between the curb and the street, assisting pedestrians with Vision Disabilities in determining when they enter the street. Final Approval: "Final Approval" means and refers to the date when the City Council approves the "Public Right -of -Way Access Americans with Disabilities Act (ADA) Transition Plan" for the City of Beaumont. Fundamental Alteration: "Fundamental Alteration" means and refers to an action that, if taken by the City of Beaumont, would result in a fundamental alteration in the nature of the service, program or activity of Pedestrian Rights of Way in the City of Beaumont. If the City claims that any action otherwise required by this Transition Plan would constitute a Fundamental Alteration, the City shall have to demonstrate that such alteration would result, and the decision that an action would constitute a Fundamental Alteration, after considering all funds available for such work, and must be accompanied by a written statement of the reasons for reaching that conclusion. Mobility Disability: "Mobility Disability" means and refers, with respect to an individual, to any physical or mental impairment or condition that substantially limits an individual's ability to move his or her body or a portion of his or her body and includes, but is not limited to, orthopedic and neuromotor disabilities and any other impairment or condition that limits an individual's ability to walk, maneuver around objects, ascend or descend steps or slopes, and operate controls. An individual with a Mobility Disability may use a wheelchair or motorized scooter for mobility, or may be Semi - Ambulatory. Pedestrian Rights of Way: "Pedestrian Rights of Way" means and refers to all sidewalks and access paths over which the City of Beaumont has responsibility or authority, as well as all curb ramps and crosswalks serving such sidewalks and any other pathways used by pedestrians along public rights of way. Statutory Defenses: "Statutory Defenses" means and refers to the City's right to assert under this Transition Plan that removal of any barrier or installation of a Compliant Curb Ramp is not required because such barrier removal or curb ramp installation would be Technically Infeasible, or Structurally Impracticable, or that it would constitute an Undue Burden or Fundamental Alteration. Structurally Impracticable: "Structurally Impracticable" means and refers to circumstances in which the unique characteristics of terrain prevent the incorporation of accessibility r Public Right -Of -Way Access Americans With Disabilities Act Transition Plan 4P features. If it is structurally impracticable to provide full access at any location along pedestrian rights of way, the City shall comply with access requirements to the extent that it is not structurally impracticable to do so. (See ADAAG § 4.1.1(5) (a)). Technically Infeasible: "Technically Infeasible" means, with respect to an alteration of a facility or Public right -of -way, that it has little likelihood of being accomplished because existing physical or site constraints or a lack of public right of way prohibit modification or addition of elements, spaces, or features which are in full and strict compliance with the minimum requirements for new construction and which are necessary to provide accessibility (See ADAAG § 4.1.6(1) 0)). Third Party Entity: "Third -Party Entity" means an entity other than the City of Beaumont that controls certain barriers or elements of barriers in a Pedestrian Rights of Way. Transit agencies and local utilities are examples of Third Party Entities. Title 24: "Title 24" means and refers to the regulations set forth at Title 24 of the California Code of Regulations. Undue Burden: "Undue Burden" means and refers to an action that, if taken by the City of Beaumont, would result in an undue financial and administrative burden. In order to demonstrate that removal of a barrier would constitute an Undue Burden, after considering all resources available from the ADA Access Fund, and any other source of funding identified in this Agreement available for removal of sidewalk barriers, and must be accompanied by a written statement of the reasons for reaching that conclusion. In preparing such a statement, it may consider the usability of the existing facilities. 5. ABBREVIATIONS ADA: Americans with Disabilities Act ADAC ADA Coordinator ADAPA: ADA Project Administrator ADAAG: ADA Accessibility Guidelines ADAAAB: ADA Accessibility Appeals Board UFAS: Uniform Federal Access Standards 19 C3 � Public Right -Of -Way Access Americans With Disabilities Act Transition Plan TABLES Sample: Status and Cost Estimate Tables PIE -CHART IN PERCENTAGE WOULD BE INCLUDED FOR THE BELOW TWO DATA CHARTS: Program Status Totals Three pie -charts would be created: one for ramp, one for sidewalks and other for ADA facilities. The pie -charts are use to show a contrast between new construction and reconstruction cost. A forth pie -chart may be developed to show ratio of cost between the three pie -charts on fund allocations. Other ADA devices /facilities within the public right -of -way to be tracked would be: • Pedestrian push button relocation • Install raised dome pads for the blind • Bus stop pad not ADA compliant • Additional audible devices for the blind • Additional visual devices for the seeing impaired • Crosswalk markings /realignment/legends 20 Total Total Dual Cost Per Cost Tables Locations Multiplier Location Up Location Estimate Grades New Construction (No Ramp) Reconstruction (Non - compliant) TOTALS Three pie -charts would be created: one for ramp, one for sidewalks and other for ADA facilities. The pie -charts are use to show a contrast between new construction and reconstruction cost. A forth pie -chart may be developed to show ratio of cost between the three pie -charts on fund allocations. Other ADA devices /facilities within the public right -of -way to be tracked would be: • Pedestrian push button relocation • Install raised dome pads for the blind • Bus stop pad not ADA compliant • Additional audible devices for the blind • Additional visual devices for the seeing impaired • Crosswalk markings /realignment/legends 20 Public Right -Of -Way Access Americans With Disabilities Act Transition Plan Sample: Statistical Summaries from the City (Access Ramp) Database (Access Ramp) Status by Land Use Area Land Use Area Tier 1: Transit Facilities Tier 2: Public Facilities Tier3: Transit Accommodations Tier4/5: Other TOTALS Sl q Possible Compliant No Non - Compliant Locations I (Ramp2) (Ramp3) (Ramp 4) XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXXX XXXX XXXX XXXX Notes: 1. Number of Possible Locations by Land Use (Tiers 1 -4) 2. Number of ADA Compliant Ramp Locations (Curb Ramps to be Retained by the City) by Land Use (Tier 1 -4) 3. Number of No Curb Ramp Locations (Where New Curb Ramps Will be Constructed) by Land Use (Tiers 1 -4) 4. Number of Nom - Compliant Ramp Locations (Where Existing Curb Ramps Will be Replaced) by Land Use (Tiers 1 -4) For the above table the same type of statistical summaries can be created for sidewalk, barriers, and other ADA requirements /devices from the City's data bases. Sample: Field Inventory by Location with Cost Report Table Location Deficiency Correction Phase I Priorit Criteria (H,M,L) Correction Date Estimated Cost Location No. Location Name Area Description Barrier Recommended Correction (1) High Frequencv Used (2) Median Public Access (3) Low All Other 1 2 3 4 5 6 7 8 * The above sample tables may be modified to suit the application of the particular date collection set. 21 City of Beaumont ADA Request for Accommodation Requestor: Person Preparing Request Relationship to Requestor: (If different from Requestor) (If different from Requestor) Contact Person Street Address & Apt. No.: City: Phone: ( ) State: Zip: E -mail: Circle or bold preferred Method of Contact (US Mail, telephone, e-mail, other) Please do not contact me personally (see contact - person information above). Please specify any location(s) related to the requested accommodations: Attachment 1 City of Beaumont ADA Complaint / Grievance Form Complaint/Grievant: Person Preparing Complaint Relationship to Grievant: (If different from Grievant) (If different from Grievant) Contact Person Street Address & Apt. No.: City: Phone: ( ) State: Zip: E -mail: Circle or bold preferred Method of Contact (US Mail, telephone, e-mail, other) Please do not contact me personally (see contact - person information above). Please specify any location(s) related to the complaint or grievance (if applicable): Please provide a complete description of the specific complaint or grievance: Please state what you think should be done to resolve the complaint or grievance: Attachment 2 Please attach additional pages as needed. Signature: Date: Return to: City of Beaumont, ADA Project Administrator (ADA Coordinator) Public Works Department/Capital Projects Division 550 E. 6th Street Beaumont, CA 92223 Upon request, reasonable accommodation will be provided in completing this form or copies of the form will be provided in alternative formats. Contact the ADA Project Administrator (ADA Coordinator) at the address listed above or via telephone (951) 769 -8520. Attachment 2