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Home My Public Portal About04.04.2023 City Council Meeting PacketPosted 3/31/2023 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, April 4, 2023 7:00 P.M. Medina City Hall 2052 County Road 24 I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.ADDITIONS TO THE AGENDA IV.APPROVAL OF MINUTES A.Minutes of the March 21, 2023, Work Session Meeting B.Minutes of the March 21, 2023, Regular City Council Meeting V.CONSENT AGENDA A.Approve Temporary Liquor License to Wildlife Rehabilitation Center of Minnesota B.Approve Off-Site Gambling Permit for Wayzata Youth Hockey for Celebration Day C.Approve Resolution Authorizing Interfund Loan for Advance of Certain Road Construction Costs D.Approve Resolution Requesting Conveyance of Tax-Forfeited Land E.Approve Notice of Decision for Hackamore Road Wetland Replacement Plan VI.COMMENTS A.From Citizens on Items Not on the Agenda B.Park Commission C.Planning Commission VII.PRESENTATION A.Resolution Recognizing Derek Reinking for 15 Years of Service B.Resolution Recognizing Deb Dion for 15 Years of Service VIII.NEW BUSINESS A.Tom Dykhoff – Lot Rearrangement – 552 and 562 Hwy 55 1. Resolution Approving Lot Line Rearrangement Between 562 and 552 Highway 55 B.City of Independence Request for Sewer Units 1.Amendment to the Quad-City Agreement C.SWPPP Ordinance Amendments 1.Ordinance Pertaining to Disposal of Pet Waste 2.Resolution to Publish Ordinance by Title and Summary 3.Ordinance Pertaining to Storage of Deicing Materials at Commercial and Institutional Facilities 4.Resolution to Publish Ordinance by Title and Summary D.Police Department Administrative Assistant Position IX.CITY ADMINISTRATOR REPORT X.MAYOR & CITY COUNCIL REPORTS XI.APPROVAL TO PAY BILLS XII.CLOSED SESSION: Consider Potential Offer to Purchase Property Located at Hennepin County PID 11-118-23- 21-0005 Pursuant to Minn. Stat. 13D.05, subd. 3(c)(3). XIII.CLOSED SESSION: Consider Offer to Purchase Right-of-Way Easements on Property Located at 435 and 655 Hackamore Road Pursuant to Minn. Stat. 13D.05, subd. 3(c)(3). XIV.ADJOURN Meeting Rules of Conduct to Address the City Council: •Fill out & turn in comment card •Give name and address •Indicate if representing a group •Limit remarks to 3-5 minutes Councilmember Joseph Cavanaugh will participate in the meeting virtually from the Sheraton Philadelphia located at 9461 Roosevelt Blvd., Philadelphia PA, 19114 MEMORANDUM TO: Medina Mayor and City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: March 30, 2023 DATE OF MEETING: April 4, 2023 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Temporary Liquor License to Wildlife Rehabilitation Center of Minnesota – All required paperwork has been submitted for the temporary liquor license for an event on August 12, 2023. Staff recommends approval. No attachment. B. Approve Off-Site Gambling Permit for Wayzata Youth Hockey for Celebration Day – Staff recommends approval of the resolution to allow off-site gambling to the Wayzata Youth Hockey District # 284, so they can conduct Bingo at Medina Celebration Day on September 16, 2023. See attached resolution. C. Approve Resolution Authorizing Interfund Loan for Advance of Certain Road Construction Costs – Staff recommends approval of the resolution to allow Medina to reimburse for 2023 road construction costs from future bond proceeds. Staff plans to bring forward a bond request later this fall. See attached resolution. D. Approve Resolution Requesting Conveyance of Tax-Forfeited Land – In 2016, the City requested conveyance of a tax forfeit parcel east of Lake Ardmore, west of County Road 19. The property is approximately 2.4 acres in size and includes the wooded area between Lake Ardmore and County Road 19. The parcel is south of Maple Park. The City has accepted several tax forfeit parcel near Lake Ardmore for natural resource and open space protection. Tax forfeit statutes were changed in 2017 which allowed the sale of lakefront property with the approval of the Department of Natural Resources (DNR). During 2022, staff noted that the property still was designated as “on hold” and requested that Hennepin County proceed with the process and obtain approval from the DNR. The DNR has now approved of the sale to the City. Hennepin County has established a base repurchase price of $5,000. The formula for calculating the repurchase amount is 2 described in statute. In addition to the repurchase cost, the City would be responsible for recording fees of approximately $93. See attached memo and resolution. VII. PRESENTATION A. Resolution Recognizing Derek Reinking for 15 Years of Service – Derek Reinking has contributed greatly to Medina during his 15 years of service to the City. Mayor Martin will read the resolution and honor Derek for his 15 years of service. See attached resolution. B. Resolution Recognizing Deb Dion for 15 Years of Service – Deb Dion has contributed greatly to Medina during her 15 years of service to the City. Mayor Martin will read the resolution and honor Deb for her 15 years of service. See attached resolution. VIII. NEW BUSINESS A. Tom Dykhoff – Lot Rearrangement – 552 and 562 Hwy 55 – Tom Dykhoff has requested approval of a lot line rearrangement between two parcels at 552 and 562 Highway 55. The City recently approved a lot combination of 562 Highway 55, which resulted in a narrow 16.5’ wide strip of land along the east side of 552 Highway 55. The requested lot combination would add this narrow strip to the northern lot. The subject properties are located north of Highway 55, west of the Medina Entertainment Center. The lots are guided for commercial redevelopment. Potential Motion: Move to adopt the resolution approving a lot line rearrangement between 552 and 562 Highway 55. B. City of Independence Request for Sewer Units – On November 15, 2022, the City Council discussed a request from the City of Independence for additional sewer units for a residential development (“Bridgevine”) south of Lake Independence, northwest of County Road 19 and Perkinsville Road. Following discussion at the November 15th meeting, Independence conducted additional design and modeling related to their flow into the system. Additionally, Medina staff collected updated information related to actual peak flows to confirm data which was previously modeled assumptions. Staff were also informed by Hennepin County that they will be reconstructing this section of road in 2024. Staff recommends preparing for the upgrade so that the Quad-Cities improvements are positioned to be completed in the most cost-effective way. Potential Motion: Move to approve the amendment to the Quad-City Agreement. 3 C. SWPPP Ordinance Amendments – To satisfy the new State requirements, ordinance amendments are necessary for animal waste and the storage of deicing materials. Included in your packet are the necessary ordinance revisions so the City remains compliant. The text of the ordinances is largely copied from the “model ordinances” provided by the MPCA and few changes were made except to put into Medina’s ordinance and code format. Potential Motions: 1. Move to adopt the ordinance pertaining to disposal of pet waste. 2. Move to adopt the resolution to publish by title and summary. 3. Move to adopt the ordinance pertaining to storage of deicing materials at commercial industrial and institutional facilities. 4. Move to adopt the resolution to publish by title and summary. D. Police Administrative Assistant Position – Chief Nelson and staff have reviewed the position and it has become evident that the part-time role needs to be filled as a full-time role for emergency management purposes to allow two office staff to have access to and knowledge of the required police department software, reports, and administrative processes to keep the department running if one person is absent (such as vacation, sick leave, emergencies, etc.). Staff is requesting City Council review and discussion of this request. Potential Motion: Move to authorize staff to begin the recruitment process of a full-time administrative assistant for the Police Department coming in a Step 1-2 with a starting wage of $23-26/hour DOQ. XI. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 006771E-006788E for $74,897.84, order check numbers 054144-054198 for $110,762.19, payroll EFT 0512604-0512634 for $67,088.41, payroll manual check 020455 for $1,573.42. INFORMATION PACKET: • Planning Department Update • Police Department Update • Public Works Department Update • Claims List Medina City Council Work Session Minutes 1 March 21, 2023 DRAFT 1 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES 2 OF MARCH 21, 2023 3 4 The City Council of Medina, Minnesota met in work session on March 21, 2023, at 6:04 5 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. 6 7 I. Call to Order 8 9 Members present: Martin (virtual attendance), Reid, Albers, and Cavanaugh 10 Members absent: DesLauriers 11 Also present: City Administrator Scott Johnson, Public Works Director Steve 12 Scherer, Planning Director Dusty Finke, Public Safety Director Jason Nelson, City Clerk 13 Caitlyn Walker, and Finance Director Erin Barnhart 14 15 II. Motion to Delegate the Duties to Preside over the Meeting to Council 16 Member Albers 17 18 Cavanaugh made a motion to delegate the duties to preside over the meeting to Council 19 Member Albers. Reid seconded the motion. A roll call vote was performed: 20 21 Albers aye 22 Cavanaugh aye 23 Reid aye 24 Martin aye 25 DesLauriers absent 26 27 Motion passed unanimously. 28 29 III. Emergency Management Tabletop Exercise 30 Public Safety Director Jason Nelson presented an emergency management exercise to 31 explain the roles and responsibilities of the City Council during an emergency. The City 32 Council walked through the scenario of a train derailment. Nelson provided an overview 33 of the roles of the City Administrator, the Public Safety Director, the Mayor, and Council 34 Members for the scenario which can be applied to other emergency management 35 situations. 36 37 IV. Adjournment 38 Cavanaugh made a motion to adjourn the meeting at 6:32 on March 21, 2023. Reid 39 seconded the motion. A roll call vote was performed: 40 41 Albers aye 42 Cavanaugh aye 43 Reid aye 44 Martin aye 45 DesLauriers absent 46 Medina City Council Work Session Minutes 2 March 21, 2023 1 Motion passed unanimously. 2 3 4 _________________________ 5 Kathleen Martin, Mayor 6 Attest: 7 8 9 ____________________________ 10 Caitlyn Walker, City Clerk 11 Medina City Council Meeting Minutes March 21, 2023 1 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 21, 2023 3 4 The City Council of Medina, Minnesota met in regular session on March 21, 2023 at 7:00 5 p.m. in the City Hall Chambers. Albers presided. 6 7 I. ROLL CALL 8 9 Members present: Albers, Cavanaugh, Martin (virtual), and Reid. 10 11 Members absent: DesLauriers. 12 13 Also present: City Administrator Scott Johnson, City Clerk Caitlyn Walker, Attorney 14 Dave Anderson, Finance Director Erin Barnhart, City Engineer Jim Stremel, City 15 Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police 16 Jason Nelson. 17 18 II. MOTION TO DELEGATE DUTIES TO PRESIDE OVER THE MEETING TO 19 COUNCIL MEMBER ALBERS 20 Moved by Cavanaugh, seconded by Reid, to delegate duties to preside over the meeting 21 to Council Member Albers. 22 23 A roll call vote was performed: 24 25 Cavanaugh aye 26 Reid aye 27 Martin aye 28 Albers aye 29 30 Motion passed unanimously. 31 32 III. PLEDGE OF ALLEGIANCE (7:02 p.m.) 33 34 35 IV. ADDITIONS TO THE AGENDA (7:02 p.m.) 36 The agenda was approved as presented. 37 38 V. APPROVAL OF MINUTES (7:03 p.m.) 39 40 A. Approval of the March 7, 2023 Regular City Council Meeting Minutes 41 Albers noted that prior to the meeting Johnson distributed proposed changes suggested 42 by Martin. 43 44 Cavanaugh noted on page five, line 42, it should state, “…asked if that is a standard 45 amount or…” 46 47 Moved by Cavanaugh, seconded by Reid, to approve the March 7, 2023 regular City 48 Council meeting minutes as amended. 49 50 A roll call vote was performed: 51 Medina City Council Meeting Minutes March 21, 2023 2 1 Cavanaugh aye 2 Reid aye 3 Martin aye 4 Albers aye 5 6 Motion passed unanimously. 7 8 VI. CONSENT AGENDA (7:04 p.m.) 9 10 A. Approve Street Sweeping Services Agreement with Carefree Services 11 B. Approve Tree Trimming Service Agreement with CJS Services 12 C. Approve Tree Trimming Service Agreement with Ray’s Tree Service 13 D. Approve Ball Field Rental Agreement with Orono Baseball Association for 14 Maple Park 15 E. Approve Ball Field Rental Agreement with Orono Baseball Association for 16 Morningside Park 17 F. Approve Tennis Court Rental Agreement with Carrie Agre 18 G. Approve Resolution Designating Tamarack Drive from TH 55 to Meander 19 Road as a Municipal State Aid Street 20 H. Approve Resolution Approving Grant Agreement with the Metropolitan 21 Council of Environmental Services for the Improvement of Publicly Owned 22 Infrastructure 23 I. Approve Resolution Accepting Bids and Awarding Contract for the Willow 24 Drive Lift Station 25 J. Approve Resolution Accepting Donation from Lorraine Wagner 26 K. Approve Resolution Declaring Costs to be Assessed, Ordering Preparation 27 of Proposed Assessments, and Calling for Hearing on the Proposed 28 Assessments for the Clydesdale Trail Rehabilitation Project 29 Moved by Albers, seconded by Reid, to approve the consent agenda. 30 31 A roll call vote was performed: 32 33 Cavanaugh aye 34 Reid aye 35 Martin aye 36 Albers aye 37 38 Motion passed unanimously. 39 40 VII. COMMENTS (7:06 p.m.) 41 42 A. Comments from Citizens on Items not on the Agenda 43 There were none. 44 45 B. Park Commission 46 Scherer reported that the Park Commission met the previous week to consider the Cates 47 Industrial proposal noting that the Commission discussed the proposed trails and agreed 48 with the trail recommendations proposed by staff. 49 50 Medina City Council Meeting Minutes March 21, 2023 3 C. Planning Commission 1 Planning Commissioner Nielsen reported that the Planning Commission met the 2 previous week and held a public hearing on the Cates Industrial proposal. She stated 3 that the Commission appreciated that the applicant listened to the feedback previously 4 provided and incorporated related changes to the plan. She noted that a resident spoke 5 in support of the proposal but asked that access to the parcel be limited to one on Cates 6 Ranch Drive and expressed concern with vehicles passing the access and needing to 7 turn around on private property. She noted discussions related to architecture and 8 parking, noting that the Commission unanimously recommended approval of the 9 requests. 10 11 Albers asked for details on the parking as Nielsen mentioned that the calculations 12 required 100 additional spaces. 13 14 Nielsen noted that proof of parking was offered in case additional parking needed to be 15 constructed. 16 17 Finke confirmed that there is plenty of space for additional parking and noted that one of 18 the conditions is for the applicant to show that design so that it could easily be 19 constructed in the future if needed. 20 21 VIII. PRESENTATIONS 22 23 A. Resolution Recognizing League of Minnesota Cities Mayor for Day Essay 24 Competition Winner Hadley Aasness (7:11 p.m.) 25 Albers read the resolution recognizing Hadley Aasness as the winner of the Mayor for 26 Day essay contest. 27 28 Moved by Martin, seconded by Cavanaugh, to adopt the resolution recognizing the 29 League of Minnesota Cities Mayor for Day essay competition winner Hadley Aasness. 30 31 A roll call vote was performed: 32 33 Cavanaugh aye 34 Reid aye 35 Martin aye 36 Albers aye 37 38 Motion passed unanimously. 39 40 B. Resolution Recognizing Chris McGill for 25 Years of Service 41 Albers read the resolution recognizing Officer Chris McGill for 25 years of service. 42 43 Nelson commented that McGill has been the longest serving member of the department 44 and he has enjoyed working with him throughout their careers. He commented that 45 McGill is an integral part of the department and is someone that the department relies 46 on. 47 48 Moved by Cavanaugh, seconded by Reid, to adopt the resolution recognizing Chris 49 McGill for 25 years of service to the City of Medina. 50 51 Medina City Council Meeting Minutes March 21, 2023 4 A roll call vote was performed: 1 2 Cavanaugh aye 3 Reid aye 4 Martin aye 5 Albers aye 6 7 Motion passed unanimously. 8 9 C. Annual Fire Department Reports 10 Hamel Fire Chief Ruchti presented a summary of the 2022 year in review for his 11 department. He noted an increase in service calls over the last nine years of 170 12 percent. He also provided details on EMS call response, mutual aid, and a breakdown 13 of hours. He stated that there were three new firefighters that have all become pinned 14 members with another two members undergoing training. 15 16 Cavanaugh referenced the increase in EMS calls and asked if response has changed 17 during the past five years. 18 19 Ruchti replied that they have equipped the department with more EMT staff and have a 20 dedicated rig for those calls. He reviewed the different things they are able to administer 21 to better serve the community. 22 23 Cavanaugh commented that he would anticipate that need would continue to grow as 24 more senior facilities come into the community. 25 26 Ruchti confirmed that there are multiple facilities in the community and that is a growing 27 population. 28 29 Loretto Fire Chief Leuer stated that he submitted his year-end report and would like to 30 provide an update on their merger. He stated that they began in July of 2021 and 31 provided an overview of that process including the relief association, operations, 32 organization, legal documents and review, and legislative efforts and support. He stated 33 that the process needs to wait for legislative action to be completed before the merger is 34 completed. He stated that Loretto membership will vote on the merger tomorrow 35 evening which will be followed by Hamel the following Monday evening. He noted that 36 the paperwork will then be taken to the Secretary of State to be finalized. He thanked 37 the members of both departments as this has been a long process that is moving well 38 and has support from both departments. He stated that they will be able to do more 39 together than they could separately. He thanked Medina for its support. 40 41 Martin commented that she has witnessed this process and applauded Leuer and Ruchti 42 and those that worked with them. She stated that this only happened because the 43 departments realized they will be stronger together and thanked those involved for the 44 energy they brought to this process. She expressed appreciation and respect for what 45 the departments have been able to accomplish. 46 47 Albers echoed the words of thanks and appreciation in the work these departments have 48 done to come together. 49 50 Leuer noted the upcoming pancake breakfast on April 16th. 51 Medina City Council Meeting Minutes March 21, 2023 5 1 Long Lake Battalion Fire Chief Adams stated that their pancake breakfast will be April 2 23rd. He reviewed the current organization of the department and its membership. He 3 provided details on calls for service and response times. He also recognized a recent 4 retirement, new members, training, member milestones, and upcoming events for the 5 year. 6 7 Martin thanked Adams for stepping in with the departure of the previous Fire Chief. She 8 admired all that his team has done and how the department has stood strong with the 9 distractions from Orono. 10 11 Chief Leuer noted a celebration is scheduled for September 9th that will be a kickoff for 12 the West Suburban Fire District held in downtown Loretto. 13 14 IX. OLD BUSINESS 15 16 A. Elevate Hennepin Program (7:55 p.m.) 17 Johnson noted that the Council requested additional information on the program in the 18 packet. 19 20 Finke stated that usage data of the Open to Business program was provided in the 21 packet. He stated that this program would have additional services for businesses. He 22 noted that Hennepin County would request that the City enter into a contract for 23 enrollment in the program even if the City chooses not to contribute financially. He 24 stated that the financial contribution is meant to supplement for the additional 25 consultants that were hired for the program. He noted that $1,250 was budgeted for 26 involvement in this type of programing. He stated that staff recommends using those 27 budgeted funds to financially contribute to the program. He noted that other 28 communities will be contributing in larger amounts. He stated that if the Council does 29 not want to financially contribute, staff would suggest updating the contract with in-kind 30 contribution rather than financial. 31 32 Cavanaugh commented that it is a relatively small contribution for the benefit that could 33 be received by residents. 34 35 Finke clarified that the contract has a contribution of $1,250 the first year and $2,500 the 36 second year. He noted that the Council has typically allocated $1,250 each year and the 37 contract could reflect that amount for the second year. 38 39 Cavanaugh stated that he would be comfortable with continuing with $1,250 each year. 40 41 Martin, Albers and Reid also agreed with the amount of $1,250. 42 43 Albers noted that he requested the additional information and found the data to be 44 helpful. 45 46 Moved by Cavanaugh, seconded by Albers, to approve the agreement for Elevate 47 Hennepin programming, amending the 2024 City contribution to $1,250. 48 49 A roll call vote was performed: 50 51 Medina City Council Meeting Minutes March 21, 2023 6 Cavanaugh aye 1 Reid aye 2 Martin aye 3 Albers aye 4 5 Motion passed unanimously. 6 7 X. CITY ADMINISTRATOR REPORT (8:01 p.m.) 8 Johnson stated that if the Council is interested, staff can order them business cards. He 9 also stated that staff requests to add a worksession for May 2nd to discuss affordable 10 housing at 6:00 p.m. 11 12 Moved by Martin, seconded by Cavanaugh, to schedule a worksession on May 2, 2023 13 at 6:00 p.m. 14 15 A roll call vote was performed: 16 17 Cavanaugh aye 18 Reid aye 19 Martin aye 20 Albers aye 21 22 Motion passed unanimously. 23 24 XI. MAYOR & CITY COUNCIL REPORTS (8:03 p.m.) 25 Martin commented that staff has done a great job with analysis that will help guide the 26 May 2nd work session on affordable housing. She noted that there have been continued 27 discussions with public works and engineering with the City of Independence related to 28 sewer units for a development project that was not anticipated by that community in its 29 planning. She thanked staff for their interaction with Independence noting that through 30 this process additional sewer flow was identified that was not originally accounted for in 31 the system. She noted that if that were not discovered, Medina could have given up 32 capacity that was not available. 33 34 XII. APPROVAL TO PAY THE BILLS (8:06 p.m.) 35 Moved by Cavanaugh, seconded by Reid, to approve the bills, EFT 006753E-006770E 36 for $78,894.30, order check numbers 054083-054143 for $299,444.26, and payroll EFT 37 0512573-0512603 for $66,038.12. 38 39 A roll call vote was performed: 40 41 Cavanaugh aye 42 Reid aye 43 Martin aye 44 Albers aye 45 46 Motion passed unanimously. 47 48 Medina City Council Meeting Minutes March 21, 2023 7 XIII. ADJOURN 1 Moved by Cavanaugh, seconded by Reid, to adjourn the meeting at 8:07 p.m. 2 3 A roll call vote was performed: 4 5 Cavanaugh aye 6 Reid aye 7 Martin aye 8 Albers aye 9 10 Motion passed unanimously. 11 12 13 __________________________________ 14 Kathleen Martin, Mayor 15 Attest: 16 17 ____________________________________ 18 Caitlyn Walker, City Clerk 19 Resolution No. 2023- April 4, 2023 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2023- RESOLUTION APPROVING OFF-SITE GAMBLING PERMIT FOR THE WAYZATA YOUTH HOCKEY DISTRICT # 284 TO CONDUCT LAWFUL CHARITABLE GAMBLING AT 3200 MILL STREET WHEREAS, the Wayzata Youth Hockey District # 284 (“Applicant”) has made application to the City of Medina for “Off-Site Gambling” to conduct charitable gambling activities under authority and regulation of Minnesota Statute 349.16; and WHEREAS, said premises permit will be for charitable gambling activities to be conducted at the Hamel Community Building located at 3200 Mill Street within the city; and WHEREAS, Applicant understands that this license prohibits conducting charitable gambling activities at any other location not stated herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of Medina, Minnesota that the Applicant’s request to conduct off-site gambling be granted, effective for the Medina Celebration Day single day event on September 16, 2023. Dated: April 4, 2023. _____________________________________ Kathleen Martin, Mayor ATTEST: _____________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _____ and upon a vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Item #5B Resolution No. 2023- April 4, 2023 Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. ____ AUTHORIZING INTERFUND LOAN FOR ADVANCE OF CERTAIN ROAD CONSTRUCTION COSTS BE IT RESOLVED By the City Council of the City of Medina, Minnesota (the “City”) as follows: Section 1. Background. 1.01. The City plans on incurring costs related to road overlays on Medina Highlands, Pinto Drive, Clydesdale Trail, Foxberry Farms, Cheyenne Trail and Meadowwoods Trail in the City (the “Project Costs”). 1.02. The City intends to advance funds from one or more City funds to pay the Project Costs and proposes to designate such advances as an interfund loan in accordance with the terms of this resolution. 1.03. The City may determine to issue taxable general obligation bonds or other obligations in the future to pay the interfund loan authorized pursuant to this resolution. 1.04. If the City does not issue obligations to pay the interfund loan, the City will pay the Interfund Loan with assessments received for the overlay projects and other funds of the City. Section 2. Repayment of Interfund Loan. 2.01. The City shall borrow funds from various sources to pay all or a portion of the Project Costs in a principal amount of up to $1,200,000 (the “Interfund Loan”). No interest shall accrue on the Interfund Loan. 2.02. The Interfund Loan is payable from (i) the proceeds of obligations the City may issue in the future to pay the Interfund Loan; (ii) the assessments received from the Iroquois Drive, Tower Drive and Oakview Road overlay projects; and (ii) from any other revenues available to the City. 2.03. Principal and interest payments (the “Payments”) on the Interfund Loan shall be made at the time from any revenue sources that are available to make installment payments. Payments will be credited to the respective City fund from which the Interfund Loan was drawn. All Payments shall be applied first to accrued interest, and then to unpaid principal of the Interfund Loan. 2.04. The principal sum and all accrued interest payable under the Interfund Loan is pre-payable in whole or in part at any time by the City without premium or penalty. 2.05. The City may at any time make a determination to forgive the outstanding principal amount and accrued interest on the Interfund Loan to the extent permissible under law. 2.06. The City may from time to time amend the terms of this Resolution to the extent permitted by law, including without limitation, amendment to the payment schedule and the interest rate. Agenda Item #5C Resolution No. 2023- April 4, 2023 Section 3. Effective Date. This resolution is effective upon approval. Dated: April 4, 2023 Kathleen Martin, Mayor Attest: Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _____ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Purchase of Tax Forfeit Property Page 1 of 1 April 4, 2023 18-118-23-21-0114 City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: March 20, 2023 MEETING: April 4, 2023 City Council SUBJECT: Purchase of Tax Forfeit Property – PID 18-118-23-21-0114 Background In 2016, the City requested conveyance of a tax forfeit parcel east of Lake Ardmore, west of County Road 19. The property is approximately 2.4 acres in size and includes the wooded area between Lake Ardmore and County Road 19. The parcel is south of Maple Park. The City has accepted several tax forfeit parcel near Lake Ardmore for natural resource and open space protection. When the City requested this parcel in 2016, special legislative action was required to convey lakefront land to a city. Tax forfeit statutes were changed in 2017 which allowed the sale of lakefront property with the approval of the Department of Natural Resources (DNR). During 2022, staff noted that the property still was designated as “on hold” and requested that Hennepin County proceed with the process and obtain approval from the DNR. The DNR has now approved of the sale to the City. Hennepin County has established a base repurchase price of $5000. The formula for calculating the repurchase amount is described in statute. In addition to the repurchase cost, the City would be responsible for recording fees of approximately $93 Potential Action Staff recommend the following action: Move to adopt the resolution requesting conveyance of tax-forfeited land Attachments Draft Resolution MEMORANDUM Agenda Item #5D Resolution No. 2023-## DATE Member _______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2023-## RESOLUTION REQUESTING CONVEYANCE OF TAX-FORFEITED LAND WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, a parcel of land with the Property Identification Number 18-118-23-21-0114 which is described in Exhibit A, attached hereto, (the “Property”) has become tax-forfeited land; and WHEREAS, the Property is adjacent to Lake Ardmore and Maple Park; and WHEREAS, Minn. Stat. § 282.018, permits a county to sell tax-forfeited land which is adjacent to meandered lakes and other public waters to a governmental unit upon written authorization from the commissioner of natural resources; and WHEREAS, the City Council of the City of Medina believes the best disposition of the Property would be for the Property to be sold to the City pursuant to such section and that such sale would be in the public interest; and WHEREAS, on October 18, 2016, the City Council of the City of Medina adopted resolution 2016-83 requesting that the Property be transferred to the City; and WHEREAS, on February 23, 2023, the department of natural resources gave authorization for sale of the Property to the City. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby requests that Hennepin County proceed with the sale of the Property to the City. BE IT FURTHER RESOLVED, that the City Council directs the City Administrator and Mayor to take actions necessary to effectuate the purchase of the Property as described in the Cost Sheet dated March 6, 2023. Resolution No. 2023-## 2 DATE Dated: By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2023-## 3 DATE EXHIBIT A LEGAL DESCRIPTION OF PROPERTY Lots 1-14, Block 12, Independence Beach, Hennepin County, Minnesota https://medinamn.sharepoint.com/Shared Documents/Active Packets/CC PACKET - APRIL 4/CA Approved/5E1 - Memo Hackamore Road Wetland Replacement.docx 54 0 G A T E W A Y B L V D | BU R N S V I L L E , M N | 55 3 3 7 | 95 2 . 7 3 7 . 4 6 6 0 | WS B E N G . C O M Memorandum To: Honorable Mayor Martin and Medina City Council Members From: Alison Harwood, WSB Date: March 17, 2023 Re: Hackamore Road Wetland Replacement Plan City Project No. WR-22-182 WSB Project No. 20741-000 The cities of Corcoran and Medina are proposing to reconstruct Hackamore Road from 1,500 feet west of CR 116 to CR 101, a length of approximately 1.3 miles. The proposed project will reconstruct Hackamore Road to a 2-lane combination rural and urban section, add a bituminous trail on the north side of the road between CR 116 and CR 101, and construct turn lanes at Medina Lake Road, CR 116, Hunter Road (left only), Zinnia Trail, Steeple Chase Lane/Bergamot Drive, Goldenrod Trail, and CR 101. The project will result in 0.17 acres of permanent impact that will require replacement via purchase of wetland credits (additional permanent impact to be replaced via the BWSR Local Government Road Wetland Replacement Program (LGRWRP)) as well as 0.28 acres of temporary wetland impact and 0.24 acres of impact to incidental (manmade) wetlands. Project impacts occur in both the cities of Medina and Corcoran. The permanent impacts that require replacement via wetland credit purchase occur within the City of Medina. The City of Corcoran waived WCA jurisdiction to the City of Medina on November 16, 2022. The application was noticed to the Wetland Conservation Act Technical Evaluation Panel (TEP) on November 23, 2022. Comments were allowed until December 23, 2022. Members of the TEP (LGU, Hennepin Conservation District, BWSR, and Elm Creek Watershed District) met on December 7, 2022 to discuss the replacement plan and eligibility of the permanent impacts for the BWSR Local Government Road Wetland Replacement Program (LGRWRP). The TEP approved permanent impacts resulting from turn lane construction to existing roadways and trail construction to be replaced via BWSR’s LGRWRP program. The TEP required the remaining 0.17 acre of impact be replaced by the project applicant. These impacts result from construction of a turn lane to a future housing development and therefore do not qualify for replacement through the LGRWRP. The TEP concurred with the No Loss request for temporary impacts and impacts to incidental wetlands. The project applicant will replace for the 0.17 acres of permanent impact not eligible for the LGRWRP program by purchasing wetland credits at a 2:1 ratio (total 0.34 acres) from Wetland Bank 1762. Attached is a draft Notice of Decision document for the Council’s review and approval. Agenda Item #5E BWSR NOD Form – November 5, 2019 1 Minnesota Wetland Conservation Act Notice of Decision Local Government Unit: City of Medina County: Hennepin Applicant Name: City of Medina (Steve Scherer); City of Corcoran (Kevin Mattson) Applicant Representative: WSB (Alison Harwood) Project Name: Hackamore Road Improvements LGU Project No. (if any): WR-22-182 (20741) Date Complete Application Received by LGU: November 23, 2022 Date of LGU Decision: April 4, 2022 Date this Notice was Sent: April 5, 2022 WCA Decision Type - check all that apply ☐Wetland Boundary/Type ☐Sequencing ☒Replacement Plan ☐Bank Plan (not credit purchase) ☒No-Loss (8420.0415) ☐Exemption (8420.0420) Part: ☒ A ☐ B ☐ C ☐ D ☐ E ☐ F ☐ G ☒ H Subpart: ☐ 2 ☐ 3 ☐ 4 ☐ 5 ☐ 6 ☐ 7 ☐ 8 ☐ 9 Replacement Plan Impacts (replacement plan decisions only) Total WCA Wetland Impact Area: 0.17 acre permanent Wetland Replacement Type: ☐ Project Specific Credits: ☒ Bank Credits: 0.34 acre Bank Account Number(s): 1762 Technical Evaluation Panel Findings and Recommendations (attach if any) ☒ Approve ☐ Approve w/Conditions ☐ Deny ☐ No TEP Recommendation LGU Decision ☒ Approved with Conditions (specify below)1 ☐ Approved1 ☐ Denied List Conditions: Confirmation of withdrawal of wetland credits Decision-Maker for this Application: ☐ Staff ☒ Governing Board/Council ☐ Other: Decision is valid for: ☒ 5 years (default) ☐ Other (specify): 1 Wetland Replacement Plan approval is not valid until BWSR confirms the withdrawal of any required wetland bank credits. For project- specific replacement a financial assurance per MN Rule 8420.0522, Subp. 9 and evidence that all required forms have been recorded on the title of the property on which the replacement wetland is located must be provided to the LGU for the approval to be valid. LGU Findings – Attach document(s) and/or insert narrative providing the basis for the LGU decision1. ☒ Attachment(s) (specify): Approved impact exhibits ☒ Summary: The cities of Corcoran and Medina are proposing to reconstruct Hackamore Road from 1,500 feet west of CR 116 to CR 101, a length of approximately 1.3 miles. The proposed project will reconstruct Hackamore Road to a 2-lane combination rural and urban section, add a bituminous trail on the north side of the road between CR 116 and CR 101, and construct turn lanes at Medina Lake Road, CR 116, Hunter Road (left only), Zinnia Trail, Steeple Chase Lane/Bergamot Drive, Goldenrod Trail, and CR 101. The project will result in 0.17 acres of permanent impact that will require replacement (additional permanent impact to be replaced via the BWSR Local Government Road Wetland Replacement Program (LGRWRP)) as well as 0.28 acres of temporary wetland impact and 0.24 acres of impact to incidental (manmade) wetlands. Project impacts occur in both the cities of Medina and Corcoran. The City of Corcoran waived WCA jurisdiction to the City of Medina. BWSR NOD Form – November 5, 2019 2 The project application was noticed to the TEP on November 23, 2022. The TEP met to review the project application on December 7, 2022. The TEP approved a portion of permanent impact to be replaced via BWSR’s LGRWRP program. The TEP required 0.17 acre of impact be replaced by the project applicant. The TEP concurred with the No Loss request for temporary impacts and impacts to incidental wetlands. The project applicant will replace for the 0.17 acres of permanent impact not eligible for the LGRWRP program by purchasing wetland credits at a 2:1 ratio (total 0.34 acres) from Wetland Bank 1762. Medina City Council approved the replacement plan at their April 4, 2023 Council meeting. 1 Findings must consider any TEP recommendations. Attached Project Documents ☒ Site Location Map ☒ Project Plan(s)/Descriptions/Reports (specify): Approved Impact exhibit Appeals of LGU Decisions If you wish to appeal this decision, you must provide a written request within 30 calendar days of the date you received the notice. All appeals must be submitted to the Board of Water and Soil Resources Executive Director along with a check payable to BWSR for $500 unless the LGU has adopted a local appeal process as identified below. The check must be sent by mail and the written request to appeal can be submitted by mail or e-mail. The appeal should include a copy of this notice, name and contact information of appellant(s) and their representatives (if applicable), a statement clarifying the intent to appeal and supporting information as to why the decision is in error. Send to: Appeals & Regulatory Compliance Coordinator Minnesota Board of Water & Soils Resources 520 Lafayette Road North St. Paul, MN 55155 travis.germundson@state.mn.us Does the LGU have a local appeal process applicable to this decision? ☒ Yes1 ☐ No 1If yes, all appeals must first be considered via the local appeals process. Local Appeals Submittal Requirements (LGU must describe how to appeal, submittal requirements, fees, etc. as applicable) Send petition and $500 to: City of Medina, 2052 County Road 24, Medina, MN 55340 Notice Distribution (include name) Required on all notices: ☒ SWCD TEP Member: Tony Brough, Stacey Lijewski ☒ BWSR TEP Member: Jed Chesnut ☐ LGU TEP Member (if different than LGU contact): ☒ DNR Representative: Melissa Collins, Wes Saunders-Pierce ☒ Watershed District or Watershed Mgmt. Org.: Elm Creek Watershed District (Eric Megow) ☒ Applicant (notice only): Steve Scherer, Kevin Mattson ☐ Agent/Consultant (notice only): Optional or As Applicable: ☒ Corps of Engineers: BWSR NOD Form – November 5, 2019 3 ☐ BWSR Wetland Mitigation Coordinator (required for bank plan applications only): ☒ Members of the Public (notice only): Maria Rucke (City of Medina) ☒ Other: Dusty Finke, City of Medina; Tony Kaster (City of Corcoran) Signature: Date: 4/5/2023 This notice and accompanying application materials may be sent electronically or by mail. The LGU may opt to send a summary of the application to members of the public upon request per 8420.0255, Subp. 3. Resolution No. 2023- April 4, 2023 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2023-XX RECOGNIZING DEREK REINKING FOR FIFTEEN YEARS OF SERVICE TO THE CITY OF MEDINA WHEREAS, Derek Reinking has been a valued full-time City of Medina employee in the Public Works Department since April 1, 2008; and WHEREAS, Derek has served as the Public Works Foreman since July 8, 2019 in the Public Works Department, and has also served as Equipment Operator, and Maintenance Worker for the city; and WHEREAS, Derek has demonstrated exceptional work ethic, honesty, commitment, and a positive attitude in providing various services to the residents of Medina; and WHEREAS, Derek has knowledge of infrastructure, remains organized and disciplined, and consistently acts in the best interest of the city and residents; and WHEREAS, Derek has shown a strong desire to better his abilities at the city through educational opportunities, including the “Technical Aspects of Public Works” course at North Hennepin Community College, the “Defensive Driving” course at Dakota County Technical College, has successfully completed the training necessary to get his class C water supply operator license, SD sewer license, numerous courses through the American Water Works Association, and the Minnesota Rural Water Association; and WHEREAS, Derek has showed strong leadership skills while managing staff and numerous projects including the Lions Hunter Park renovation, the Foxberry Farms manhole rehabilitation project, the Deer Hill Road culvert project, the Arrowhead Trail extension, the installation of timed gates at the brush/compost site, and all daily activities within the Public Works Department; and WHEREAS, the City of Medina expresses sincere gratitude for Derek’s dedication, leadership, and continued service to the Medina community. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina acknowledges and thanks Derek Reinking for fifteen years of service to the community. Agenda Item #7A Resolution No. 2023- April 4, 2023 2 Dated: April 4, 2023. Kathleen Martin, Mayor ATTEST: Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2023-## DATE Member _______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2023-## RECOGNIZING DEB DION FOR FIFTEEN YEARS OF SERVICE TO THE CITY OF MEDINA WHEREAS, Deb Dion has been a valued full time City of Medina employee in the Planning and Zoning Department since April 7, 2008; and WHEREAS, Deb served as the Planning Assistant until December 15, 2015, when she was promoted to the position of Associate Planner; and WHEREAS, Deb has successfully coordinated the building permit process for 15 years, during which time the number of permits reviewed and issued annually has approximately doubled, Deb has implemented various process improvements, and contractors have often commented on how they appreciate Medina’s turnaround time for permits; and WHEREAS, Deb has completed site plan and zoning reviews for over 980 new homes, several commercial projects and has issued over 10,000 total permits; and WHEREAS, in 2020, Deb quickly transitioned building permit receipt and issuance to electronic and contactless means to comply with pandemic “work from home” orders and kept the business of the department moving smoothly; and WHEREAS, Deb has led the review of various land use applications including variances, conditional use permits, site plan reviews and subdivisions through Planning Commission and City Council approval; and WHEREAS, Deb has provided leadership on various projects including zoning enforcement, the study of regulations for decorative LED lighting, the renovation of the lower level of City Hall, the conversion of address files to Laserfiche, promotion of the 2020 Census, and selection of an updated building permit platform; and WHEREAS, Deb consistently receives positive feedback from residents, businesses, contractors and other customers for providing excellent service and for helping provide clear explanations of code requirements and processes; and WHEREAS, the City of Medina expresses sincere gratitude for Deb’s dedication and continued service to the Medina community. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina acknowledges and thanks Deb Dion for fifteen years of service to the community. Agenda Item #7B Resolution No. 2023-## DATE 2 Dated: Kathleen Martin, Mayor ATTEST: Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Tom Dykhoff – 552-562 Hwy 55 Page 1 of 3 April 4, 2023 Lot Line Rearrangement City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: March 29, 2023 MEETING: April 4, 2023 City Council SUBJECT: Tom Dykhoff – Lot Rearrangement – 552 and 562 Hwy 55 Background Tom Dykhoff has requested approval of a lot line rearrangement between two parcels at 552 and 562 Highway 55. The City recently approved a lot combination of 562 Highway 55, which resulted in a narrow 16.5’ wide strip of land along the east side of 552 Highway 55. The requested lot combination would add this narrow strip to the northern lot. The subject properties are located north of Highway 55, west of the Medina Entertainment Center. Each lot currently contain homes, but are guided for commercial redevelopment. An aerial of the site can be found below, with the new property lines shown in solid blue and the property line which would be removed shown with a dashed line. MEMORANDUM Agenda Item #8A Tom Dykhoff – 552-562 Hwy 55 Page 2 of 3 April 4, 2023 Lot Line Rearrangement City Council Meeting The subject property is guided for commercial redevelopment and zoned Commercial-Highway (CH). The portion of 562 Highway 55 extending to the north contains the driveway currently used to access 552 Highway 55 and is subject to driveway easement. The portion of the site does not seem to serve much purpose for the southern lot. Analysis The following table summarizes the proposed combined parcel with the requirements of the CH district. The northern lot has several accessory buildings which do not meet the setback requirements of the CH district. The lot line rearrangement adds property to the lot and thus has no negative impact on setbacks. 562 Highway 55 is smaller than the minimum required lot size within the CH district. The lot line rearrangement proposes to transfer 2390 square feet (0.05 acre) from this lot to the northern lot. Generally, the City would not approve a reduction in size of a lot which is already under the minimum lot size. In this case, staff believes the rearrangement is appropriate for two reasons: 1) the owner only recently combined this property to the smaller lot. It was previously a separate parcel. The cumulative effect of the previous lot combination and this rearrangement results in an increase in size for both lots; 2) the property does not necessarily increase the buildability of the southern lot. The City’s subdivision ordinance establishes the following criteria: “the City shall deny approval of a preliminary or final plat if one or a combination of the following finding are made: (1) That the proposed subdivision is in conflict with the general and specific plans of the city, or that the proposed subdivision is premature, as defined in Section 820.28. (2) That the physical characteristics of this site, including but not limited to topography, vegetation, soils, susceptibility to flooding, water storage, drainage, and retention, are such that the site is not suitable for the type of development or use contemplated. (3) That the site is not physically suitable for the proposed density of development or does not meet minimum lot size standards. (4) That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage. (5) That the design of the subdivision or the type of improvements are likely to cause serious public health problems. (6) That the design of the subdivision or the type of improvements will conflict with public or private streets, easements, or right-of-way.” CH requirement 562 Highway 55 552 Highway 55 Minimum Lot Area 1 acre (0.5 acre if integrated devel) 0.66 acre 1.06 acre Lot Width 100 feet 160’ 367’ Lot Depth 120 feet 204’ 129’ Front Setback 50 feet 53’ 85’ Side Setback 15 feet 28’ (west) 31’ (east) 285’ (west) 60’ (east) Rear Setback 25 feet 61’ 31’ (south) Tom Dykhoff – 552-562 Hwy 55 Page 3 of 3 April 4, 2023 Lot Line Rearrangement City Council Meeting Although the southern parcel would fall short of minimum CH lot size requirements, the cumulative effect of the previous lot combination and this rearrangement increased the size of both lots and results in two logically shaped lots. As noted above, there are other aspects of the buildings on the subject property which do not comply with current standards, but the rearrangement does not make any of the circumstances worse. Potential Action If the Council does not make any of the findings noted for denial above, staff would recommend the following action: Move to adopt the resolution approving a lot line rearrangement between 552 and 562 Highway 55. Attachments 1. Draft Resolution 2. Survey depicting proposed lot line rearrangement Resolution No. 2023-## DATE Member __________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2023-## RESOLUTION APPROVING LOT LINE REARRANGEMENT BETWEEN 562 AND 552 HIGHWAY 55 WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Arul Jothi Ramalingam and Eswari Arul Jothi (the “Parcel 1 Owners”) own land located at 562 Highway 55 (“Parcel 1”), which is legally described as Parcel 1 in Exhibit A, attached hereto; and WHEREAS, Thomas and Margaret Dykhoff (the “Applicants”) own land located at 552 Highway 55 (“Parcel 2”), which is legally described as Parcel 2 in Exhibit A, attached hereto; and WHEREAS, on February 21, 2023, the City Council adopted Resolution 2023-22, approving a lot combination which added Tract C, Registered Land Survey No. 161 ("Tract C") to the remainder of Parcel 1; and WHEREAS, Tract C includes a narrow strip of land that extends north of the remainder of Parcel 1 and is directly adjacent to Parcel 2; and WHEREAS, the Applicants have requested approval of a lot line rearrangement so that they may acquire said narrow strip of land and combine it with Parcel 2; and WHEREAS, the proposed lot line rearrangement would result in Parcel 1 and Parcel 2 being legally described as in Exhibit B, attached hereto; and WHEREAS, the City Council reviewed the requested lot line rearrangement at the April 4, 2023 meeting, reviewed the information and recommendation provided by City staff, and accepted testimony of interested parties; and WHEREAS, following such review the City Council made the following findings: 1) The proposed lot line rearrangement is not in conflict with the general and specific plans of the City and is not premature. 2) Although the new configuration of Parcel 1 resulting from the proposed lot line rearrangement would not meet minimum lot size requirements as proposed, the cumulative outcome of the lot combination previously approved by Resolution 2023- 22 and this proposed lot line rearrangement results in an increase in the area of both Resolution No. 2023-## DATE parcels. This request therefore serves the purposes of the city zoning and subdivision regulations. 3) Adding the narrow portion of land to Parcel 2 is more suitable for the type of use contemplated. 4) The lot line rearrangement is not otherwise in conflict with the findings noted in Subd. 10 of Section 820.21 of the City Code. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby approves the lot line rearrangement such that the resulting parcels shall be legally described as shown in Exhibit B, attached hereto, subject to the following conditions: 1) The Applicants and the Parcel 1 Owners shall abide by any direction of the City Attorney related to title and recording matters. 2) The Applicants shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the lot line rearrangement and other relevant documents. 3) The lot line rearrangement shall be effectuated by the Owners within 180 days of the date of this resolution or the approval shall be considered void, unless a written request for time extension is submitted by the applicant and approved by the City Council. Dated: ______________________________ Kathleen Martin, Mayor ATTEST: ______________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2023-## DATE EXHIBIT A Existing Legal Description of the Parcels Prior to Lot Line Rearrangement Parcel 1 Parcel 2 Resolution No. 2023-## DATE EXHIBIT B Proposed Legal Description of the Parcels After the Lot Line Rearrangement Parcel 1 That part of Lot 4, Auditor's Subdivision No. 241 Hennepin County, Minnesota described as follows: Commencing at the intersection of the Northerly line of Trunk Highway Number 55 and the Westerly line of said Lot 4, Auditor's Subdivision Number 241; thence North on said West line 220 feet thence angle right 104 degrees 10 minutes distant 350 feet; thence South and parallel to said West line of said Lot 4 to the Northerly line of said Trunk Highway Number 55, thence Westerly along the Northerly line of said Trunk Highway Number 55 to place of beginning; lying Easterly of a line drawn form a point in the Northerly line of the above described tract distant 240 feet Easterly from the West line of said Lot 4 to a point in the Northerly line of Trunk Highway Number 55 distance 200 feet Easterly from the Westerly line of said Lot 4, Hennepin County, Minnesota. AND That part of Tract C, REGISTERED LAND SURVEY NO. 161, Hennepin County, Minnesota lying southerly of the easterly extension of the southerly line of Tract B, said REGISTERED LAND SURVEY NO. 161. Subject to any easements of record. Parcel 2 Tract B, REGISTERED LAND SURVEY NO. 161, Hennepin County, Minnesota. AND That part of Tract C, REGISTERED LAND SURVEY NO. 161, Hennepin County, Minnesota lying northerly of the easterly extension of the southerly line of Tract B, said REGISTERED LAND SURVEY NO. 161. Together with an easement for driveway purposes over Tract C, said REGISTERED LAND SURVEY, as shown in deed Doc. No. 385185. CERTIFICATE OF LOT COMBINATION / • r. r -7;r-it... ,,-----,88,___ -r r. I r♦ T I j `1 1.1 t 5 4.i 6 i I . I. i I• '." ' r) r: rr �_ ' �' EASTERLY EXTENSION OF THE - loop /� F�1��fr r. -17,-T1- ..-1-1 100 / ' ' ' ' — \ SOUTHERLY LINE OF TRACT B, 104 3 / 1p06/ . : REGISTERED LAND SURVEY NO. 161 OUTLOT B -:;(1,7..E.55,_ r- . r. i1.1? ` .E''f':A I. -r �:I .I t>� Y ::: p r,7-.--. 10. 1 .. � TRApCT: / •I•' Lcyr. 1'_1-1 \.1.�`...,,:o ro .1. T ' r l / . S 0076'15' W 129.73 ) / \ ".j W I ,h 041(0 Lu 2 h O 0) 2 L/ 1r -. 3 ��m U Q 2 Q 1 / HED\ EXISTING GARAGE / FFE=1007.97\\ -- • • Ir. • i% 1%11 I o PID:1211823240011 Z o\ / \ --J 2 \\\ CrCC 1 EXISTING GAZEBO \ / • If, I I r- \ I : I I hf I I M. . .Is \ • V- I TRACT B I IS 1\1 ; I . • r . IS Ar. A I I I rl I Si I WEST LINE OF TRACT B, / REGISTERED LAND SURVEY NO. 161 N 0032'01- E 129. d (_ — _ _PiD:1211823230058 004—/ / l _,, OUTLOT A I / / 3 2.68 I II r. PT LOT 4 PID:1211823240002 R OUTLOT B / / / / if / / / / /r q, ' rh/ q / / / / / q /0/ /0qb/ /q fl / / P10:1211823240022 EAST LINE OF TRACT C, , / c),C'� /— -y \ / REGISTERED LAND _ y_ 1. SURVEY NO. 161 — \; N. — / $ 76011" -02" -iv 32&49_ ^ �.. 3 . . w \ -FklD: 711:2324001 CPARCt B\ .: h C: \4 . 1. .7 . \ I I �Oo t2.J \\ °oN V \� '% WEST LINE OF I ❑ w \ \ i TRACT C, oO =N \ a REGISTERED LAND 61.31 S SURVEY NO. 161 (AS MONUMENTED) PT\ LOT G\ \ ❑LCD DE ID:121107. 24000 N 103731 #562'b 5.7 EXISTING 0 HOUSE , 8.9. FFE=1007.56 FFE 2.4 OGAR =999.40 0 IV Z'4CD 155'• v 9.p E20 • 8 •• 1 r r A I WEST LINE OF LOT 4, AUDITOR'S SUBDIVISION NO. 241 (AS MONUMENTED) 223.96 (M) 220 (DEED) 48,37 / qq2 1 /I / / i�I 9q CO � \ CO a 0 / /q / qq�/ 0 (c)/ 50 O I I I I I I 0 60 120 SCALE IN FEET Call 48 Hours before digging GOPHER STATE ONE CALL Twin Cities Area 651-454-0002 MN. Toll Free 1-800-252-1166 LEGEND • DENOTES DENOTES DENOTES ---- DENOTES DENOTES DENOTES DENOTES — 999 - -DENOTES FFE DENOTES 0 DENOTES ❑ DENOTES DENOTES DENOTES DENOTES DENOTES DENOTES DENOTES DENOTES DENOTES DENOTES DENOTES DENOTES OE DENOTES V FOUND PROPERTY IRON BOUNDARY LINE LOT LINE SETBACK LINE CONCRETE SURFACE GRAVEL SURFACE BITUMINOUS SURFACE EXISTING CONTOUR LINE FINISH FLOOR ELEVATION CHAINLINK FENCE WOOD FENCE ELECTRIC POWER POLE RETAINING WALL MEASURED DISTANCE PLATTED DISTANCE SANITARY MANHOLE GAS METER ELECTRIC METER AIR CONDITIONER DRAINAGE FLOW STORM CATCH BASIN (SQUARE) FIRE HYDRANT OVERHEAD ELECTRIC BUILDING SETBACKS ZONING: PUD = PLANNED UNIT DEVELOPMENT HOUSE: FRONT = 30 FT SIDE = 10 FT REAR = 30 FT REFERENCE BENCHMARK ELEVATION = 995.36 (NAVD 88) MNDOT DISK "2722 X". NOTES 1. THE BASIS OF THE BEARING SYSTEM IS ASSUMED. 2. NO SPECIFIC SOIL INVESTIGATION HAS BEEN COMPLETED 3. CONTRACTOR SHALL VERIFY PROPOSED ELEVATIONS. 4. NO TITLE INFORMATION WAS PROVIDED FOR THIS SURVEY. THIS SURVEY DOES NOT PURPORT TO SHOW ALL EASEMENTS OF RECORD. 5. EXISTING UTILITIES AND SERVICES SHOWN HEREON OWNER LOCATED EITHER PHYSICALLY ON THE GROUND DURING THE SURVEY OR FROM EXISTING RECORDS MADE AVAILABLE TO US OR BY RESIDENT TESTIMONY. OTHER UTILITIES AND SERVICES MAY BE PRESENT. VERIFICATION AND LOCATION OF UTILITIES AND SERVICES SHOULD BE OBTAIN FROM THE OWNERS OF RESPECTIVE UTILITIES BY CONTACTING GOPHER STATE ONE CALL AT (651) 454-0002 PRIOR TO ANY DESIGN, PLANNING OR EXCAVATION. NO. DATE DESCRIPTION BY 4DS ENGINEERING DESIGN & SURVEYING 6480 Wayzata Blvd. Minneapolis, MN 55426 OFFICE: (7631 545-2800 FAX: (763) 545-2801 EMAIL: info@edsmn.com WEBSITE: http://edsmn.com I HEREBY CERTIFY THAT THIS SURVEY WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. /ea CL c[r4.f [L+ t?�Y DATED: 03/13/2023 VLADIMIR SIVRIVER L.S. NO. 25105 JOB NAME: TOM DYKHOFF AND ARUL RAMAUNGAM FIELD WORK DATE: 01/18/2023 DRAWN BY: GST PROJECT NO.: 23-013 LOCATION: 552 Sc 562 STATE HIGHWAY 55 MEDINA, MN 55340 FIELD BOOK NO.: EDS-15 CHECKED BY: VS SHEET NO. 1 OF 2 0 CERTIFICATE OF LOT COMBINATION (CONTINUE) EXISTING DESCRIPTION Parcel I (PID:1211823240003) That part of Lot 4, Auditor's Subdivision No. 241 Hennepin County, Minnesota described as follows: Commencing at the intersection of the Northerly line of Trunk Highway Number 55 and the Westerly line of said Lot 4, Auditor's Subdivision Number 241; thence North on said West line 220 feet thence angle right 104 degrees 10 minutes distant 350 feet; thence South and parallel to said West line of said Lot 4 to the Northerly line of said Trunk Highway Number 55, thence Westerly along the Northerly line of said Trunk Highway Number 55 to place of beginning; lying Easterly of a line drawn form a point in the Northerly line of the above described tract distant 240 feet Easterly from the West line of said Lot 4 to a point in the Northerly line of Trunk Highway Number 55 distans 200 feet Easterly from the Westerly line of said Lot 4, Hennepin County, Minnesota. Parcel 2 (PID:1211823240012) Tract C, Registered Land Survey No. 161, Hennepin County, Minnesota. Records of Hennepin County, Minneasota. PROPOSED DESCRIPTION PARCEL B That part of Lot 4, Auditor's Subdivision No. 241 Hennepin County, Minnesota described as follows: Commencing at the intersection of the Northerly line of Trunk Highway Number 55 and the Westerly line of said Lot 4, Auditor's Subdivision Number 241; thence North on said West line 220 feet thence angle right 104 degrees 10 minutes distant 350 feet; thence South and parallel to said West line of said Lot 4 to the Northerly line of said Trunk Highway Number 55, thence Westerly along the Northerly line of said Trunk Highway Number 55 to place of beginning; lying Easterly of a line drawn form a point in the Northerly line of the above described tract distant 240 feet Easterly from the West line of said Lot 4 to a point in the Northerly line of Trunk Highway Number 55 distans 200 feet Easterly from the Westerly line of said Lot 4, Hennepin County, Minnesota. AND That part of Tract C, REGISTRED LAND SURVEY NO. 161, Hennepin County, Minnesota lying southerly of the easterly extension of the southerly line of Tract B, said REGISTRED LAND SURVEY NO. 161. Subject to any easements of record. EXISTING DESCRIPTION (PID:12118232400011) Tract B, REGISTERED LAND SURVEY NO. 161, Hennepin County, Minnesota. Call 48 Hours before digging GOPHER STATE ONE CALL Twin Cities Area 651-454-0002 MN. Toll Free 1-800-252-1166 Together with an easement for driveway purposes over Tract C, said REGISTERED LAND SURVEY, as shown in deed Doc. No. 385185. PROPOSED DESCRIPTION PARCEL B Tract B, REGISTERED LAND SURVEY NO. 161, Hennepin County, Minnesota. AND That part of Tract C, REGISTRED LAND SURVEY NO. 161, Hennepin County, Minnesota lying northerly of the easterly extension of the southerly line of Tract B, said REGISTRED LAND SURVEY NO. 161. Together with an easement for driveway purposes over Tract C, said REGISTERED LAND SURVEY, as shown in deed Doc. No. 385185. NOTES 1. THE BASIS OF THE BEARING SYSTEM IS ASSUMED. 2. NO SPECIFIC SOIL INVESTIGATION HAS BEEN COMPLETED 3. THE PURPOSE OF THIS SURVEY IS TO REDESCRIBE THOSE PARTS OF TRACT C, REGISTERED LAND SURVEY NO. 161 TO PID: 1211823240003 AND PID: 1211823240011 4. NO TITLE INFORMATION WAS PROVIDED FOR THIS SURVEY. THIS SURVEY DOES NOT PURPORT TO SHOW ALL EASEMENTS OF RECORD. 5. ALL OF TRACT C, REGISTERED LAND SURVEY NO. 161 IS SUBJECT TO AN EASMENT FOR GAS LINE PURPOSES PER DOC. NO. 959477 6. ALL OF TRACT C, REGISTERED LAND SURVEY NO. 161, IS ENCUMBERED BY A DRIVEWAY EASEMENT IN FAVOR OF TRACT B, SAID REGISTERED LAND SURVEY NO. 161 PER DOC. NO. 385185. NO. DATE DESCRIPTION BY EDS ENGINEERING DESIGN & SURVEYING 6480 Wayzata Blvd. Minneapolis, MN 55426 OFFICE: (763) 545-2800 FAX: (763) 545-2801 EMAIL: info@edsmn.com WEBSITE: http://edsmn.com I HEREBY CERTIFY THAT THIS SURVEY WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. ,/eQ-CL S ' DATED: 03/13/2023 VLADIMIR SIVRIVER L.S. NO. 25105 JOB NAME: ARUL RAMAUNGAM LOCATION: 552 & 562 STATE HIGHWAY 55 MEDINA, MN 55340 FIELD WORK DATE: 01/18/2023 FIELD BOOK NO.: EDS-15 DRAWN BY: GST CHECKED BY: VS PROJECT NO.: 23-013 SHEET NO. 2 OF 2 0 Quad-City Agreement Page 1 of 3 April 4, 2023 Independence Request City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: March 30, 2023 MEETING: April 4, 2023 City Council SUBJECT: Quad City Sewer Agreement – Independence Request Background On November 15, 2022, the City Council discussed a request from the City of Independence for additional sewer units for a residential development (“Bridgevine”) south of Lake Independence, northwest of County Road 19 and Perkinsville Road. Medina operates a sanitary sewer main along County Road 19/County Road 29 into which the cities of Greenfield, Independence, and Loretto also discharge wastewater. The system includes a lift station and forcemain for a portion of the distance and gravity sewer for most of the distance. The portion of the system operated by Medina extends from the Met Council connection point just to the southwest of Medina’s border to a point just north of Ardmore Avenue. Independence operates the system north of this point at its border with the City of Greenfield. A map of the sewer system is to the right. The property proposed for development in Independence is highlighted on the map. MEMORANDUM Agenda Item #8B Quad-City Agreement Page 2 of 3 April 4, 2023 Independence Request City Council Meeting Medina and Independence are reimbursed for certain costs of operating the system by the Metropolitan Council beginning in 2020, when the cities agreed for Loretto to connect to the system. The communities entered into the “Quad-City Agreement” to describe the terms and conditions of utilizing and operating the system. The Quad-City Agreement set a maximum number of units which communities would connect to different portions of the system. Independence has requested an additional 26 connections for a new residential development south of Lake Independence. These units would be in addition to 41 connections already allowed south of Lake Independence and 274 units from the north. The Council discussed this request at the November 15 meeting. At that time, the City had conducted an analysis on Medina’s system downstream from the connection from Independence and concluded that the additional units may cause or exacerbate a portion of pipe exceeding design capacity. The concern is for the pipe 500’ north of Highway 12. The Council indicated that they would be allow the units if Medina would not be responsible for the cost of this upgrade. Updated Capacity Analysis Following discussion at the 11/15 meeting, Independence conducted additional design and modeling related to their flow into the system. Additionally, Medina staff collected updated information related to actual peak flows to confirm data which was previously modeled assumptions. WSB updated the capacity analysis, which is attached for reference. The updated conclusions were: • The capacity concern remains for the first 500’ north of Highway 12, but only under peak flow. Capacity would not be approached until Medina multi-family property develops. Quad-City Agreement Page 3 of 3 April 4, 2023 Independence Request City Council Meeting • Independence projects that peak flow from its system which would serve the additional 26 units will decrease as a result of lift station upgrades necessary to support the development • Hennepin County is planning to complete a pavement rehab project on County Road 19/Baker Park Road in this area in 2024 • A significant portion of the cost of upgrading the sewer main would be repairing the street, and staff believes this cost could be significantly reduced if the sewer were replaced in connection with the street work • Staff recommends preparing for the upgrade so that the Quad-Cities improvements are positioned to be completed in the most cost-effective way. Funding for Capacity Upgrade WSB estimates the cost of the upgrade, without road repair costs, would be approximately $360,000. Staff intends to advocate that the Metropolitan Council contribute to this cost since they are ultimately planning to take over the system. Based on preliminary discussions, staff believes Met Council funding is not likely. If other funding is not available, the Quad-City agreement assumes the cost is divided by the number of existing and planned units. If the agreement were to be amended to allow Independence’s additional 26 units, for this segment of pipe, the division is projected to be: Payment of Medina Costs and Fees The developer and City of Independence agreed to reimburse Medina for the cost of reviewing this request and agreed to pay the City’s connection fees. Staff Recommendation As described above, it appears that the capacity concern for the 500’ north of Highway 12 may exist whether or not the additional 26 units are approved for the Bridgevine development in Independence. As such, staff does not oppose the units. Medina would collect its customary sewer connection fee ($22,360), which could be applied toward upgrade cost. Capacity upgrade project costs would be paid for Medina from the Sewer Capital Fund. If the agreement is to be amended for Independence’s units, staff would recommend that the cities take the opportunity to explicitly address the potential upgrade at the same time. Staff has drafted an amendment, which is attached for review. Independence will need to obtain approval from Loretto and Greenfield as well. Potential Action Motion to approve the amendment to the Quad-City Agreement. Attachments 1) Quad-City amendment (w/ existing Quad-City as Exhibit) 2) Updated Capacity Analysis Share of $360,000 Medina 37.8% $136,080 Loretto 29.8% $107,280 Independence 26.8% $96,480 Greenfield 5.7% $20,520 1 MEDINA/INDEPENDENCE/GREENFIELD/LORETTO FIRST AMENDMENT TO QUAD-CITY AGREEMENT THIS FIRST AMENDMENT TO QUAD-CITY AGREEMENT (the “First Amendment”) is made and entered into this ______ day of _______________, 2023, by and among the City of Medina, (“Medina”), the City of Independence (“Independence”), the City of Greenfield (“Greenfield”), and the City of Loretto (“Loretto”), all Minnesota municipal corporations located in Hennepin County, Minnesota (collectively, the “Quad- Cities”). RECITALS WHEREAS, the Quad-Cities entered into an agreement (the “Quad-City Agreement”) on the 10th day of September, 2019 for the purpose of outlining conditions related to connection and discharge, service procedures, maintenance, and cost sharing related to certain sanitary sewer improvements (the “Quad- City System”); and WHEREAS, a true and correct copy of the Quad-City Agreement is attached hereto as Exhibit A; and WHEREAS, Independence has requested to amend the Quad-City Agreement to allow the connection of 26 additional units to the Quad-City System which were not previously contemplated; and WHEREAS, additionally, the Quad-Cities have identified a potential capacity limitation within the Quad-City System which might be able to be addressed in a cost-effective manner in connection with street work being completed in the near future by Hennepin County; and WHEREAS, in recognition of the foregoing, the Quad-Cities wish to enter into this First Amendement to the Quad-City Agreement. NOW, THEREFORE, in consideration for the understandings and promises set forth herein, it is mutually agreed by the Quad-Cities as follows: AGREEMENT SECTION I. Section II, Subd. 5 of the Quad-City Agreement shall be amended to replace the struck- through language with the underlined language as follows: Subd. 5. The maximum allowable discharge from the Outlet Connection No. 2 is 80 128 GPM and 17,000 20,700 gallons per day from a maximum of 41 67 Units. Upon the execution of this First Amendment by the Quad-Cities, Independence shall pay Medina a one time connection fee in the amount of $22,360.00 for the 26 new connections authorized herein, which are all located within Independence’s Bridgevine development. SECTION II. A new Subd. 3 shall be added to Section III of the Quad-City Agreement as follows: Subd. 3. The Quad-Cities have identified a forthcoming capacity limitation within the southern 500 linear feet of Pipe D-5, and each of the Quad-Cities contributes a portion of the total wastewater flowing through said segment of Pipe D-5. The Quad-Cities each acknowledge and agree that it may be advantageous and cost-effective to address said limitation in conjunction with a programmed street project soon contemplated by Hennepin County. Medina, in its sole discretion and in cooperation with Hennepin County, may order that such improvements be constructed in conjunction with Hennepin County’s street project. A decision by Medina regarding the scope of said improvements and whether to order them shall be based upon metering and projected flows associated with Pipe D-5 following consultation with the other 2 Quad-Cities. If Medina orders said improvements pursuant to this subdivision, the other Quad-Cities each agree to reimburse Medina for its share of the actual costs associated with said improvements, and such reimbursement shall be based upon the Cost Sharing Formula pertaining to the southern 500 feet of Pipe D-5 as described in Exhibit B attached hereto. Such reimbursement will be made to Medina within 180 days of a written request by Medina, which may be initiated at any time after Medina determines with certainty the total cost of said improvements. SECTION III. Exhibit B of the Quad-City Agreement shall be amended to replace the struck-through language with the underlined language as follows: Exhibit B Cost Sharing Formulas Medina Independence Greenfield Loretto Segment Units % Units % Units % Units % A 0 0.0% 104 59.1% 72 40.9% 0.0% B 0 0.0% 144 100.0% 0 0.0% 0 0.0% C-1 0 0.0% 274 79.2% 72 20.8% 0 0.0% F 0 0.0% 0 0.0% 0 0.0% 380 100.0% C-2 0 0.0% 274 37.7% 72 9.9% 380 52.3% D-1 239 24.8% 274 28.4% 72 7.5% 380 39.4% D-2 239 24.8% 274 28.4% 72 7.5% 380 39.4% D-3 26 100.0% 0 0.0% 0 0.0% 0 0.0% E 0 0.0% 67 100.0% 0 0.0% 0 0.0% D-5 265 25.0% 341 32.2% 72 6.8% 380 35.9% D-5 (south 500') 481 37.8% 341 26.8% 72 5.7% 380 29.8% D-6 504 38.9% 341 26.3% 72 5.6% 380 29.3% * Units indicated equal sum of eixsting and proposed. SECTION IV. Except as expressly modified by this First Amendment, all terms and conditions of the Quad-City Agreement shall remain the same and in full force and effect. [signature pages to follow] 3 IN WITNESS WHEREOF, the Quad-Cities have each approved and thereafter executed this First Amendment on the dates noted on the signature pages below. Date: _______________ , 2023. CITY OF MEDINA Kathleen Martin, Mayor ATTEST: Scott T. Johnson, City Administrator 4 Date: __________ , 2023. CITY OF INDEPENDENCE Marvin D. Johnson, Mayor ATTEST: Mark Kaltsas, City Administrator 5 Date: ___________ , 2023. CITY OF GREENFIELD Brad Johnson, Mayor ATTEST: Margaret Webb, City Administrator 6 Date: ________________________, 2023. CITY OF LORETTO Kent Koch, Mayor ATTEST: Mary K. Schneider, City Clerk-Treasurer A-1 EXHIBIT A The Quad-City Agreement [to be attached] MEDINA/INDEPENDENCE/GREENFIELD/LORETTO QUAD -CITY AGREEMENT THIS QUAD -CITY AGREEMENT is made and entered into this JO day of 3t11 -a41$/ , 2019, by and among the City of Medina, ("Medina"), the City of Independence ("Independence"), the City of Greenfield ("Greenfield"), and the City of Loretto ("Loretto"), all Minnesota municipal corporations located in Hennepin County, Minnesota (collectively, the "Quad -Cities"). RECITALS WHEREAS, Medina, Independence, and Greenfield (the "Tri-Cities") entered into an agreement (the "Original Tri-City Agreement") on the 9th day of April, 1985, for the purpose of outlining the conditions under which Independence had the right to install and connect sanitary sewer facilities to Medina's sanitary sewer system, and the Tri-Cities agreed to maintenance and service procedures and cost sharing related thereto; and WHEREAS, the Tri-City Agreement was amended by the First Amendment on the 5th day of April, 1994 and the Second Amendment on the 20th day of July, 2010 (as amended, the "Tri-City Agreement"); and WHEREAS, the Tri-City Agreement permits Independence and Greenfield to make certain connections and discharge specified amounts of septate or sewage into Medina's sanitary sewer facilities; and WHEREAS, Loretto has requested to connect its sanitary sewer system to the existing sanitary sewer facilities described in the Tri-City Agreement; and WHEREAS, the Tri-City Agreement contemplated the need for an amendment to accommodate Loretto's connection; and WHEREAS, reimbursement for some operation and maintenance costs of the shared sanitary sewer facilities will be made by the Metropolitan Council of Environmental Services (MCES); and WHEREAS, in recognition of the foregoing, the Quad -Cities wish to enter into this new agreement (the "Quad City Agreement") and terminate the Tri-City Agreement. NOW, THEREFORE, in consideration for the understandings and promises set forth herein, it is mutually agreed by the Quad -Cities as follows: AGREEMENT SECTION I. DEFINITIONS. For the purpose of this Quad -City Agreement, the following words and phrases shall have the meanings ascribed to them. Subd. 1 Outlet Connection No. 1 is at the Medina lift station (LS -3) on the north end of Baker Park, as shown on Exhibit A. Subd. 2 Outlet Connection No. 2 is a point in the trunk line where Pipe E from Independence connects with Pipe D4, as shown on Exhibit A. 1 Subd. 3 Greenfield Connection is the point where the Greenfield sanitary sewer collection system connects with Pipe A, as shown on Exhibit A. Subd. 3.1. Loretto Connection is the point where Pipe F connects the Loretto sanitary sewer system to Pipe C-2, as shown on Exhibit A. Subd. 4 Pipe A is the force main sewer, Independence lift station (LS -55) and appurtenances from the south corporate limits of Greenfield along Lake Sarah Heights Drive, Sunset Lane and Town Line Road to the intersection of Town Line Road and County Road 11, as shown on Exhibit A. Pipe A does not include any individual services, individual pumps, individual septic tanks, any parallel lines which directly serve individual properties, or any portion of Greenfield's system. Subd. 5 Pipe B is the force main sewer, lift stations, motors and appurtenances from South Lake Sarah Drive, Woodhill Drive, Independence Road and County Road 11 to the intersection of County Road 11 and Town Line Road, not including LS -5, as shown on Exhibit A. Subd. 6 Pipe C-1 is the force main sewer commencing at the intersection of Town Line Road and County Road 11 and then east on County Road 11 to the Loretto Connection at County Road 19, as shown on Exhibit A. No individual services, individual pumps or individual septic tanks are connected to Pipe C-1. Subd. 6.1. Pipe C-2 is the force main sewer commencing at the Loretto Connection at the intersection of County Road 11 and County Road 19, then south along County Road 19 to Outlet Connection No. 1, as shown on Exhibit A. No individual services, individual pumps or individual septic tanks are connected to Pipe C-2. Subd. 7 Pipe D-1 includes the Medina lift station (LS -3) in Baker Park and the force main from the lift station extending past the Air Release Manhole to a cleanout manhole as shown on Exhibit A. Pipe D-1 consists of approximately 3700' of 8" High Density Poly Ethylene (HDPE) pipe, portions were installed in 1999 and 2001. Subd. 8 Pipe D-2 is the force main extending from the cleanout manhole to Manhole 29 as shown on Exhibit A. Pipe D-2 consists of approximately 1270' of 8" Ductile Iron Pipe (DIP) and was installed in 1976. Subd. 9 Pipe D-3 is the gravity line extending from Manhole 29 to Manhole 23 as shown on Exhibit A. Pipe D-3 consists of approximately 1930' of 8" Polyvinyl Cloride (PVC) pipe and was installed in 1976. Upon construction of Pipe D-4, the portion of Pipe D-3 north and east of Manhole 27 is proposed to be abandoned by the MCES. Subd. 10 Pipe D-4 is the future gravity line extension that will extend from Manhole 29 to Outlet Connection No. 2 as shown on Exhibit A. Subd. 11 Pipe D-5 is the gravity line extending from Outlet Connection No. 2 to Manhole 12 as shown on Exhibit A. Pipe D-5 consists of approximately 3984' of 10" PVC pipe and was installed in 1976. Subd. 12 Pipe D-6 is the gravity line extending from Manhole 12 to the MCES Lift Station as shown on Exhibit A. Pipe D-6 consists of approximately 2657' of 15" concrete pipe and was installed in 1976. Subd. 13 Pipe E is the force main sewer, lift stations and appurtenances commencing on South Lakeshore Drive to Perkinsville Road and then east along Perkinsville Road to Outlet Connection No. 2, as shown on Exhibit A. 2 Subd. 14 Pipe F is the force main sewer, lift station (LS -6) and appurtenances extending from Loretto's wastewater lagoons to Pipe C-2, as shown on Exhibit A. The connection from Pipe F to Pipe C- 2 is at the southwest corner of the intersection of County Road 19 and County Road 11. Subd. 15 Independence Beach Lateral System is the sewer line and appurtenances connecting the plat of Independence Beach, Hennepin County, and its environs, with the Medina lift station (LS -3). Subd. 16 Maintenance and Operation Costs means all costs, including labor and materials, which are necessary to maintain and operate a designated sanitary sewer line, lift station and related improvements, as shown on Exhibit B. Subd. 17 Independence Lateral System means the City of Independence sanitary sewer and septate collection system. Subd. 18 Lift Station Storage Modules means devices designed and installed for the purpose of storing excess sewage or septate at lift stations. Subd. 19. Quad -City System means, collectively, all facilities and elements of the sanitary sewer systems of the Quad Cities described or listed in this Quad -Cities Agreement. Subd. 20. Unit means a factor applied to a particular connection to the sanitary sewer system based upon estimated expected sanitary sewer usage. Unit calculations are based upon MCES's Sewer Availability Charge (SAC) procedure manual where a single-family detached dwelling is equivalent to one unit. SECTION II . GRANT OF ACCESS/MAXIMUM ALLOWABLE DISCHARGE AND CONNECTIONS. Subd. 1. Medina grants to Independence, Greenfield, and Loretto the authority to discharge septate and sewage into Medina's sanitary sewer facilities, subject to the conditions described herein. Subd. 2. Independence grants to Greenfield and Loretto the authority to discharge septate and sewage into Independence's sanitary sewer facilities subject to the conditions described herein. Subd. 3. The maximum allowable discharge from the Greenfield Connection is 80 gallons per minute (GPM) and 24,000 gallons per day from a maximum of 72 Units. Subd. 4. The maximum allowable discharge from LS -5 into Pipe C shall not exceed 200 GPM and 103,000 gallons per day from a maximum of 274 Units (254 single-family Units plus Vinland National -20 Units) from Independence and 72 Units from Greenfield. Subd. 5. The maximum allowable discharge from the Outlet Connection No. 2 is 80 GPM and 17,000 gallons per day from a maximum of 41 Units. Subd. 6. The maximum allowable discharge from the Loretto Lift Station (LS -6) is 80 GPM and 111,000 gallons per day from a maximum of 380 Units (350 existing Units as of the date this agreement + maximum of 30 additional future Units). Subd. 7. The location of Units in Independence and Greenfield which may connect to the Quad - City System shall only be in locations as depicted in Exhibit C and D, attached hereto, unless explicitly approved by Medina. 3 SECTION I II . PAYMENT FOR THE COST OF CONSTRUCTION. Subd. 1. Loretto shall pay one hundred percent (100%) of the cost to construct, reconstruct, maintain, repair and use Pipe F, the Loretto liftstation (LS -6), and associated equipment. Subd. 2. Pipe D-4 shall be constructed to bypass Pipe D-3 prior to Loretto connecting to Pipe C- 2. MCES has agreed to perform this project at no cost to the Quad -Cities and will own this pipe. SECTION IV. MAINTENANCE AND OPERATION OF SEWER SYSTEMS. Subd. 1. The MCES has agreed to reimburse Medina and Independence for the maintenance and operation of certain portions of the Quad -City system through separate agreements. These agreements are attached hereto as Exhibits E and F. Maintenance, operation, and replacement costs which are not reimbursed by the MCES shall be paid for in accordance with this Section IV. Subd. 2. Independence shall maintain and repair Pipes A, B, C-1, C-2, and E, including lift stations LS -1, LS -2, LS -4, and LS -5 and associated equipment and appurtenances. Sharing of costs which are not reimbursed by the MCES shall be in accordance with the formula set forth in Exhibit B. Subd. 3 Medina shall maintain and repair Pipes D-1, D-2, D-3, D-5 and D-6, including the Medina lift station (LS -3) and associated equipment and appurtenances. Sharing of costs which are not reimbursed by the MCES shall be in accordance with the formula set forth in Exhibit B. Subd. 4 Loretto shall maintain and repair Pipe F, including the Loretto lift station(LS-6) and associated equipment and appurtenances. Subd. 5. The services performed by each city on the sewer lines, lift stations and appurtenances under their respective jurisdictions and subject to this Agreement shall include periodic inspection, running time meter reading, maintenance and repair, including emergency repair where necessary to keep the system operating. Excessive infiltration shall be repaired as soon as is feasible. All services shall be performed by qualified personnel. The standards of performance for services performed under this section shall be established and administered by the city responsible for such services. Costs for salary, health insurance, worker's compensation, PERA, income tax withholding, and other expenses shall be borne by each city, respectively, for its employees. Subd. 6. Medina is solely responsible for maintenance and replacement of the Independence Beach Lateral System. Subd. 7. The Quad -Cities shall each be responsible for surcharges from the MCES related to excess inflow and infiltration (I/I) of their respective portions of the Quad -City System. If the MCES does not allocate the surcharges for Greenfield at the Greenfield Connection and for Independence at Outlet Connection No. 2, the Quad -Cities agree to allocate the surcharges based upon relevant meter readings. The Quad -Cities will proactively inspect and monitor their portion of sanitary sewer systems for Ill and promptly make improvements when excess Ill is identified. 4 SECTION V. METERING OF FLOW FROM PIPES A, B, C, and F; REPORTING Subd. 1. Independence shall maintain flow meters at Outlet Connection #2. MCES has agreed to maintain a flow meter for Independence at LS -5. Greenfield shall provide flow measurement at Greenfield lift station #1 (LS -1). MCES has agreed to maintain a flow meter and provide flow measurement at Loretto lift station #6 (LS -6). Greenfield shall supply Independence these sewage flow records within five days after the end of each calendar quarter. Independence shall furnish to Medina sewage flow records from Outlet Connection #2 within 10 days after the end of each calendar quarter. Medina shall have access to flow records for the Quad -City System from the MCES. Subd. 2. Medina, Independence, Loretto, and Greenfield shall pay to the MCES their respective shares of user fees based on the measured flows. SECTION VI. ARBITRATION. Any controversy or claim arising out of or related to this Quad -City Agreement or the breach thereof shall be settled between or among the members of the Quad -Cities in disagreement in the following matter: Subd. 1. The disagreement shall first be submitted to the city administatrators of the Quad -Cities in disagreement for settlement. Any settlement shall be binding on the parties upon approval of the settlement by the city councils of the Quad -Cities in disagreement. Subd. 2. If any party determines that settlement cannot be reached pursuant to Subdivision 1, it may request arbitration by serving a request for arbitration on the other party or parties, by certified mail, together with a clear and concise statement of the claim or controversy and the name of one arbitrator. Subd. 3. Within twenty (20) days after request for arbitration, the other party or parties shall each name an arbitrator and inform the requesting party. If only two arbitrators have been named, the arbitrators shall then select an additional arbitrator within 10 days of service of notice of selection of the second arbitrator. In the event of the failure to appoint any of the arbitrators, application can be made, without legal process, by any party for appointment thereof by the Chief Judge of the Hennepin County District Court. All arbitrators shall be knowledgeable in municipal affairs. Subd. 4. Arbitration procedures and other matters not specifically set forth herein shall be governed by Chapter 572B of Minnesota Statutes, as amended. The fees and expenses of arbitration (excluding attorney fees, engineering fees and expert witness fees) shall be divided equally between or among the parties. An arbitration hearing shall be held at a location convenient to the parties within 20 days after appointment of the final arbitrator, and may be continued from time to time thereafter. The final decision of the arbitration panel shall be in writing, may be rendered by a majority of the arbitrators, shall be served by certified mail on all parties within 30 days of the submission of all evidence, and shall be final and binding on the parties hereto. Any party may make application for confirmation of the arbitration award and entry of judgment thereon in accordance with Chapter 572B of Minnesota statutes. Subd. 5. Any Quad -City not party initially to a dispute may become party to the arbitration proceedings outlined herein if, at time prior to a final settlement, it determines that its interests are at stake and may be adversely affected by the arbitration. 5 SECTION VII. EFFECTIVE DATE AND TERMINATION. Subd. 1. This Quad -City Agreement shall take effect upon approval by all of the parties' city councils. This Quad -City Agreement shall continue until canceled by mutual agreement of the parties or until the sum of the combined flows exceeds the capacity of the system. If the combined flows exceed the system's capacity, Medina shall serve written notice giving Independence, Loretto, and Greenfield a minimum of two years to: (i) make other provisions for sanitary sewer service, or (ii) reduce the combined flow to match the system's capacity, or (iii) increase the system's capacity to accept the additional flow. Subd. 2. If the combined flows exceed the system capacity, Loretto, Independence, and Greenfield each shall pay an amount in proportion to their respective flows for any improvement deemed necessary by Medina to increase said capacity. Subd. 3. If the combined flows exceed the system capacity, Medina shall grant to Independence, Loretto, and Greenfield the right and authority to construct the facilities necessary for the chosen alternative outlined above within rights -of -way and easements within the corporate boundaries of Medina. SECTION VIII. INSURANCE AND LIABILITY. Each party shall maintain commercial general liability insurance coverage for bodily injury and property damage in connection with the operation and maintenance of the portion of the Quad -City System for which each is responsible according to this Quad -City Agreement. No party to this Quad -City Agreement shall be liable to any other party for the other's negligent actions or failure to act. In the event that a damage claim is asserted against any party or parties to this Quad -City Agreement, or any claim is paid or becomes payable under any party's insurance policy, or in excess thereof, the contribution of any party shall be based upon relative fault of such party and any disagreement regarding the amount of contribution is subject to the arbitration provisions hereof. Under no circumstances, however, shall a party be required to pay on behalf of itself and other parties, any amount in excess of the limits on liability established in Minnesota Statutes Ch. 466, applicable to any one party, and nothing herein limits any limitation on, or immunity from, liability under applicable law including Minnesota Statutes Ch. 466. SECTION IX. FLOW INTERRUPTION. During periods of emergency, Medina and Independence have the right to shut down upstream lift stations until the downstream emergency is resolved. The shut down shall be coordinated on a case by case basis by those cities' public works staff. Shut downs for routine maintenance may be for periods of up to 8 hours by giving one week notice to the upstream cities. Longer periods of shut down require a 30 - day notice. SECTION X. This Quad -City Agreement supersedes and replaces the Tri-City Agreement. IN WITNESS WHEREOF, the parties have authorized and executed this Quad -City Agreement on the dates noted on each of the following signature pages. 6 Date: 1pzr , 2019. CITY OF MEDINA Kathleen Martin, Mayor ATTEST: 7 Mark Kalt . -s Gib » • u . strator Date: 73 , 2019. CITY OF INDEPENDENCE Marvin D. Johnson, Mayor ATTEST: 8 Date: - 4 , 2019. CITY OF GREENFIELD Brad Johnson„ ayor ATTEST: mat qi,c'q-Lcf, Margaret Webb, City Administrator 9 Date: ATTEST: o/ , 2019. CITY OF LORETTO Kent Koch, Mayor ary K. Sc lj eider, ' ity Clerk -Treasurer 10 S e Fogleman Rd LS -2 (RAH 11 Pip B Greenfield I �\ Connection LS -1 Pipe E Outlet — Connection No. 2 (MH23a) I • e MH23 MH22 St Pipe D4 CSAH 1 Pipe D3 S tri 0 4) Sycamore Tr MH27 Quaas Cutoff Rd Turner Rd J Pipe 02 MH29 I W Main St re m a v MCES-Lift Station LS -4 m Chippewa Rd _ T i � rl Pipe FI Loretto Lift Station it I Pipe C1 -qtr Pipe LS -6 .Q A r W 41 MH23 in St N U 41 I l l Outlet Connection No. 2 (MH23a) Pipe D4� Pipe D3 t9 0 Loretto Connection a% 4. MUD Outlet Connection No. 1 LS -3 CSAH 24 Pipe D2 MH29 Air Release Manhole Cleanout Manhole �— MH27 MH22 O 4) Pipe D6 MH12 I 3,250 1,625 0 3,250 Path: L//0846/0846-00111mad \Sanitary Sewer.mxd Date: 8/14/2019 Time: 3:12:13 PM User: BerKA1064 Legend j Municipal Boundaries I Manhole Feet - - - . Proposed Sanitary Sewer U Connection Existing Sanitary Sewer ® Lift Station QUAD CITY AGREEMENT Sanitary Sewer ^vWENCK Responsive partner. Exceptional outcomes. JUL 2019 Exhibit A Exhibit B Cost Sharing Formulas Medina Independence Greenfield Loretto Segment Units % Units % Units % Units % A 0 0.0% 104 59.1% 72 40.9% 0.0% B 0 0.0% 144 100.0% 0 0.0% 0 0.0% C-1 0 0.0% 274 79.2% 72 20.8% 0 0.0% F 0 0.0% 0 0.0% 0 0.0% 380 100.0% C-2 0 0.0% 274 37.7% 72 9.9% 380 52.3% D-1 239 24.8% 274 28.4% 72 7.5% 380 39.4% D-2 239 24.8% 274 28.4% 72 7.5% 380 39.4% D-3 26 100.0% 0 0.0% 0 0.0% 0 0.0% E 0 0.0% 41 100.0% 0 0.0% 0 0.0% D-5 265 25.7% 315 30.5% 72 7.0% 380 36.8% D-6 504 39.7% 315 24.8% 72 5.7% 380 29.9% * Units indicated equal sum of eixsting and proposed. G:\.Clients All\Medina\Utilities\Sanitary Sewer\Independence (CR 29 Analysis)\1. TECH MEMO Medina Independence Sanitary Capacity 2023-03-28.docx 17 8 E 9 T H S T R E E T | SU I T E 2 0 0 | SA I N T P A U L , M N | 55 1 0 1 | 65 1 . 2 8 6 . 8 4 5 0 | W S B E N G . C O M Technical Memorandum To:Dusty Finke, City of Medina Steve Scherer, City of Medina From: Jim Stremel, WSB Jon Christensen, WSB Date: March 28, 2023 Re: Perkinsville Road & CR19/29 Sanitary Sewer Capacity Analysis Cities of Medina & Independence, MN This memorandum updates the previous versions dated November 3, 2022 and February 17, 2023 based on additional analysis and flow information received from the City of Independence in the attached memorandum dated March 17, 2023. The City of Medina currently receives intercommunity wastewater flow from the City of Independence at the intersection of Baker Park Rd/CR19 and Perkinsville Rd. The City of Independence previously requested an amendment to the Quad City Agreement to increase the allowable units from 41 units to 68 units for the proposed Bridgevine Development. WSB reviewed the sanitary sewer capacity in the gravity mains downstream of this connection point as detailed in the attached table and based on the following assumptions: Pipe diameters, slopes, and materials are based on as-built drawings and GIS data. The Residential Units and Commercial Areas represent full build out of Medina sanitary sub-districts MP-2 and MP-3 as shown in the attached Figure 5 from the Medina Comprehensive Sanitary Sewer Plan, which encompass the planned development between the Medina IB Lift Station #1 forcemain discharge location and MCES Lift Station #63. The unit flows are from the Medina Comprehensive Sanitary Sewer Plan. The Independence Perkinsville Flow is estimated to be as much as 128 gallons per minute (gpm) as described in the attached memo. The existing peak flow rate is approximately 377 gpm based on wastewater flow metering completed in the sewers of concern at noon on February 15, 2023. At the time of this test, both pumps at Medina IB LS1 and one pump at each of the Independence lift stations were turned on in order to quantify the maximum pumped flows experienced by the downstream gravity sewers. It is impossible to know how many of the thirteen individual grinder pump stations in the Independence system were running at this time, but based on the time of day it was likely one to two. The design criteria is the flow when the sewage level is at 80% of the pipe diameter, which is slightly less than the full bore capacity of the pipe. This is listed in the “80% Depth Capacity” column. The residual capacity in the last column is calculated as the 80% depth capacity minus the total peak flow. Cities of Independence & Medina - Perkinsville Rd & CR19/29 Sanitary Sewer Capacity Analysis March 28, 2023 Page 2 G:\.Clients All\Medina\Utilities\Sanitary Sewer\Independence (CR 29 Analysis)\1. TECH MEMO Medina Independence Sanitary Capacity 2023-03-28.docx WSB offers the following comments on the City of Independence memorandum dated March 17, 2023: The estimated 48 gpm total flow from 4 individual grinder pumps is reasonable. The 10-inch diameter gravity pipe length that will require upsizing to 15” is approximately 500 LF. The proposed flow restriction tank/orifice would work in theory, but in practice would quickly clog based on its size and result in flow overtopping the weir wall at the peak pumping rate. Revised conclusions based on the updated analysis are as follows: The existing flow meter measuring the intercommunity wastewater flow from Independence to Medina at the intersection of CR19 and Perkinsville Rd is an Emerson Magnetic Flow Meter that is about seven (7) years old. As long as it is routinely calibrated, this meter should have at least ten years of additional useful life. The residual capacity column in the attached table shows two downstream 10-inch diameter gravity sewer segments that have only 4 to 9 gpm residual capacity, equal to one to two percent, at the 80% depth design criteria. As mentioned above, one to two of the thirteen individual grinder pump stations were likely running during the existing peak flow test at noon on February 15, 2023. Up to four of these pumps are predicted to run simultaneously during peak flow conditions, and each is estimated to deliver 12 gpm. Therefore, even one additional grinder pump running would push the total peak flow past the 80% depth capacity. Therefore, it is prudent for the communities that share the use of this sewer to plan for its upsizing at the earliest feasible opportunity, ideally in conjunction with the next road work project in that area. This capacity analysis considers a future interim development condition with near-term build-out of Medina’s sewershed, but the lack of residual capacity would not allow any contingency for any additional, unexpected development. This is another reason to upsize these sewer segments. The 500 LF of 10-inch diameter sanitary sewer along Baker Road (CR29) just north of US-12 should be upsized to 15-inch diameter. If the upsizing is completed in conjunction with the County road project, the project cost of the sanitary sewer improvements is estimated to be $320,000. If completed separately, the total project cost of both the sanitary sewer and the surface improvements is estimated to be $674,000. The cost estimate includes a 15% contingency and 30% overhead amounts; see the detailed opinion of probable cost enclosed. Location As-Built Diameter (in) Slope (%) Material Manning's n Max. Capacity (gpm) Full Bore Capacity (gpm) 80% Depth Capacity (gpm) Add'l. Residential Units Residential Unit Flow (gpd/unit) Add'l. Commercial Area (acres) Commercial Unit Flow (gpd/acre) Add'l. Park Flow (gpd) Total Average Flow (gpd)Peak Factor Add'l. Peak Hourly Flow (gpm) Existing Peak Flow (gpm) Infiltration (gpm) Total Peak Flow (gpm) Residual Capacity at Max (gpm) Residual Capacity at 80% (gpm) Baker Park Rd/CR19 ?10 0.28%VCP 0.013 561 520 510 0 220 0 800 6,412 6,412 4.0 18 377 5 400 161 110 Baker Park Rd/CR19 ?10 0.28%VCP 0.013 561 520 510 0 220 0 800 6,412 6,412 4.0 18 377 5 400 161 110 Baker Park Rd/CR19 209.pdf 10 0.28%VCP 0.013 561 520 510 0 220 0 800 6,412 6,412 4.0 18 377 6 401 161 109 Baker Park Rd/CR19 209.pdf 10 0.28%VCP 0.013 561 520 510 0 220 0 800 6,412 6,412 4.0 18 377 7 401 160 108 Baker Park Rd/CR19 209.pdf 10 0.28%VCP 0.013 561 520 510 0 220 0 800 6,412 6,412 4.0 18 377 7 402 159 108 Baker Park Rd/CR19 209.pdf 10 0.72%VCP 0.013 900 834 818 0 220 0 800 6,412 6,412 4.0 18 377 8 403 497 415 Baker Park Rd/CR19 209.pdf 10 0.28%VCP 0.013 561 520 510 0 220 0 800 6,412 6,412 4.0 18 377 9 404 158 106 Baker Park Rd/CR19 209.pdf 10 1.20%VCP 0.013 1,162 1,077 1,056 0 220 0 800 6,412 6,412 4.0 18 377 10 404 757 651 Baker Park Rd/CR19 209.pdf 10 2.80%VCP 0.013 1,775 1,645 1,612 0 220 0 800 6,412 6,412 4.0 18 377 10 405 1,370 1,207 Baker Park Rd/CR29 CR29.pdf 10 2.32%VCP 0.013 1,615 1,498 1,468 0 220 0 800 6,412 6,412 4.0 18 377 11 406 1,210 1,062 Baker Park Rd/CR29 CR29.pdf 10 0.28%VCP 0.013 561 520 510 0 220 0 800 6,412 6,412 4.0 18 377 12 406 155 104 Baker Park Rd/CR29 CR29.pdf 10 0.28%VCP 0.013 561 520 510 153 220 0 800 6,412 40,072 4.0 111 377 12 501 61 9 Baker Park Rd/CR29 CR29.pdf 10 0.28%VCP 0.013 561 520 510 153 220 2.2 800 6,412 41,832 4.0 116 377 13 506 55 4 WSB Project:CR 29 SEWER MAIN REPLACEMENT PROJECT Design By:JAG Project Location:City of Medina Checked By:JLS City Project No.:N/A WSB Project No:022279-000 Date:3/22/2023 Item No. MnDOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost 1 2021.501 MOBILIZATION LS 1 11,300.00$ 11,300.00$ 2 2101.505 CLEARING ACRE 0.40 5,000.00$ 2,000.00$ 3 2101.505 GRUBBING ACRE 0.40 5,000.00$ 2,000.00$ 4 2104.502 SALVAGE SIGN EACH 7 50.00$ 350.00$ 5 2104.502 SALVAGE MAIL BOX SUPPORT EACH 2 150.00$ 300.00$ 6 2104.503 SALVAGE FENCE L F 10 30.00$ 300.00$ 7 2104.503 REMOVE CURB AND GUTTER L F 25 10.00$ 250.00$ 8 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)L F 1160 8.00$ 9,280.00$ 9 2104.504 REMOVE CONCRETE WALK S Y 26 10.00$ 260.00$ 10 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 95 10.00$ 950.00$ 11 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 1180 8.00$ 9,440.00$ 12 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LS 1 1,500.00$ 1,500.00$ 13 2106.507 EXCAVATION - COMMON C Y 120 40.00$ 4,800.00$ 14 2106.507 EXCAVATION - SUBGRADE C Y 60 30.00$ 1,800.00$ 15 2112.519 SUBGRADE PREPERATION RDST 10.6 200.00$ 2,120.00$ 16 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 8.0 200.00$ 1,600.00$ 17 2211.507 AGGREGATE BASE (CV) CLASS 5 C Y 360 50.00$ 18,000.00$ 18 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,B) S Y 1280 80.00$ 102,400.00$ 19 2504.602 IRRIGATION SYSTEM REPAIR EACH 1 1,000.00$ 1,000.00$ 20 2505.601 UTILITY COORDINATION L S 1 5,000.00$ 5,000.00$ 21 2521.518 6" CONCRETE WALK S F 215 18.00$ 3,870.00$ 22 2531.503 CONCRETE CURB & GUTTER DESIGN B618 L F 45 50.00$ 2,250.00$ 23 2531.618 TRUNCATED DOMES S F 12 70.00$ 840.00$ 24 2535.503 BITUMINOUS CURB L F 590 10.00$ 5,900.00$ 25 2540.602 INSTALL MAIL BOX SUPPORT EACH 2 150.00$ 300.00$ 26 2563.601 TRAFFIC CONTROL LS 1 15,000.00$ 15,000.00$ 27 2564.502 INSTALL SIGN EACH 7 100.00$ 700.00$ 28 2573.502 STORM DRAIN INTLET PROTECTION EACH 2 250.00$ 500.00$ 29 2573.503 SILT FENCE; TYPE MS L F 250 5.00$ 1,250.00$ 30 2573.503 SEDIMENT CONTROL LOG TYPE STRAW L F 1000 5.00$ 5,000.00$ 31 2574.507 COMMON TOPSOIL BORROW C Y 270 45.00$ 12,150.00$ 32 2575.504 EROSION CONTROL BLANKETS CATEGORY 3 S Y 270 5.00$ 1,350.00$ 33 2575.505 SEEDING ACRE 0.50 10,000.00$ 5,000.00$ 34 2575.508 SEEDING MIXTURE 25-131 L B 110 4.00$ 440.00$ 35 2575.523 WATER MGAL 55 60.00$ 3,300.00$ 36 2582.518 CROSWALK PERF THERMO GR IN SF 120 15.00$ 1,800.00$ 37 2582.503 4" SOLID LINE PERF THERMO GR IN L F 590 4.00$ 2,360.00$ CONSTRUCTION TOTAL 236,660.00$ CONTINGENCY TOTAL (15%)35,499.00$ SUBTOTAL 272,159.00$ INDIRECT COST TOTAL (30%)81,647.70$ TOTAL 354,000.00$ OPINION OF PROBABLE COST A. SURFACE IMPROVEMENTS WSB Project:CR 29 SEWER MAIN REPLACEMENT PROJECT Design By:JAG Project Location:City of Medina Checked By:JLS City Project No.:N/A WSB Project No:022279-000 Date:3/22/2023 Item No. MnDOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost OPINION OF PROBABLE COST 38 2021.501 MOBILIZATION LS 1 10,200.00$ 10,200.00$ 39 2104.502 REMOVE MANHOLE EACH 1 3,000.00$ 3,000.00$ 40 2104.503 REMOVE SEWER PIPE (SANITARY)L F 500 15.00$ 7,500.00$ 41 2104.509 REMOVE SANITARY SEWER SERVICE EACH 4 800.00$ 3,200.00$ 42 2503.601 SANITARY SEWER BYPASS PUMPING L S 1 40,000.00$ 40,000.00$ 43 2503.602 CONNECT TO EXISTING SEWER MANHOLE EACH 2 4,000.00$ 8,000.00$ 44 2503.602 CONNECT TO EXISTING SEWER SERVICE EACH 4 1,500.00$ 6,000.00$ 45 2503.602 15"X6" PVC WYE EACH 4 1,200.00$ 4,800.00$ 46 2503.603 6" PVC PIPE SEWER SDR 35 L F 60 80.00$ 4,800.00$ 47 2503.603 15" PVC PIPE SEWER SDR 35 L F 500 200.00$ 100,000.00$ 48 2503.603 TELEVISING L F 500 5.00$ 2,500.00$ 49 2506.602 CASTING ASSEMBLY (SANITARY)EACH 3 1,200.00$ 3,600.00$ 50 2506.602 CHIMNEY SEAL EACH 3 600.00$ 1,800.00$ 51 2506.602 SEAL MANHOLE EACH 3 900.00$ 2,700.00$ 52 2506.603 CONSTRUCT 48" DIA SANITARY MANHOLE L F 16 1,000.00$ 16,000.00$ CONSTRUCTION TOTAL 214,100.00$ CONTINGENCY TOTAL (15%)32,115.00$ SUBTOTAL 246,215.00$ INDIRECT COST TOTAL (30%)73,864.50$ TOTAL 320,000.00$ GRAND TOTAL 674,000.00$ ASSUMPTIONS: - Connect into existing manhole at TH 55 and the new manhole at the new access road to the townhome project on the Medina side, replace only the one ex manhole in between - Pavement section on CR29: 8" bituminous pavement, 10" aggregate base - Pavement disturbance will include the full NB lane on CR29 DISCLAIMER: In review of this Opinion of Probable Cost, the Client understands that the Consultant has no control over the availability of labor, equipment or materials, market conditions, or the Contractor’s method of pricing. This Opinion of Probable Cost is made on the basis of the Consultant’s professional judgment and experience. The Consultant makes no warranty, expressed or implied, regarding the ultimate bids or negotiated cost of the Work. B. SANITARY SEWER IMPROVEMENTS 1 TO: Honorable Mayor and City Council FROM: Steve Scherer, Public Works Director DATE: March 29, 2023 MEETING: April 4, 2023 SUBJECT: SWPPP Ordinance Amendments Summary The Minnesota Pollution Control Agency (MPCA) issued the most recent municipal stormwater general permit in November 2020 to cover the 2020 through 2025 permit cycle. This process mandates the review and update of our stormwater pollution prevention program (SWPPP). The new permit incorporated a multitude of revisions which prompted extensive conversation between the metro cities coalition and MPCA. Deadlines were delayed due to the numerous web event meetings held over the last couple of years, which is why our ordinances are being finalized two years into the new cycle. To satisfy the new requirements, ordinance amendments are necessary for animal waste and the storage of deicing materials. Included in your packet are the necessary ordinance revisions so the City remains compliant. The text of the ordinances are largely copied from the “model ordinances” provided by the MPCA and few changes were made except to put into Medina’s ordinance and code format. Staff Recommendation 1. Move to adopt the ordinance pertaining to disposal of pet waste. 2. Move to adopt the resolution to publish by title and summary. 3. Move to adopt the ordinance pertaining to storage of deicing materials at commercial industrial and institutional facilities. 4. Move to adopt the resolution to publish by title and summary. Attachments • Ordinance for the disposal of pet waste • Resolution to publish by title and summary • Ordinance pertaining to storage of deicing materials at commercial and industrial facilities. • Resolution to publish by title and summary MEMORANDUM Agenda Item #8C Ordinance No. ### 1 DATE CITY OF MEDINA ORDINANCE NO. ### AN ORDINANCE PERTAINING TO DISPOSAL OF PET WASTE; AMENDING CHAPTER 3 OF THE CITY CODE The City Council of the City of Medina ordains as follows: SECTION I. A new Section 347 is hereby added to the code of ordinances of the City of Medina as follows: CHAPTER 3 POLICE REGULATIONS 347. DISPOSAL OF PET WASTE Section 347.01. Definitions. The following words, terms, and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Subd. 1. Animal. A dog, cat or other animal kept for amusement or companionship. Subd. 2. Owner/Custodian. Any person who harbors, feeds, boards, possesses, keeps, or has custody of an animal. Subd. 3. Immediately. At once, without delay. Subd. 5. Waste. Solid matter expelled from the bowels of an animal; excrement. Section 347.03. Possession of Removal Device Required. It is unlawful for any owner or custodian of an animal to permit said animal to be on any public property, including, but not limited to, public parks, trails, sidewalks, and rights-of-way, without having in his/her immediate possession a bag or other device for the removal of pet waste. Section 347. 05. Removal From Public Property and Right-of-Way Required. No owner or custodian of any animal shall fail to immediately remove said animal’s waste from any public property or street, trail, sidewalk, or public right-of-way. Pet waste must be deposited in a sanitary manner. Section 347.07. Disposal. Subd. 1. It is unlawful for any owner or custodian of an animal to fail to remove said animal’s waste without proper disposal. Proper disposal of animal waste includes: a) bagging for disposal in the owner or custodian’s waste receptacle; or b) bagging for disposal in a public waste receptacle. Subd. 2. Disposal of animal waste in the municipal separate storm sewer system (MS4) is prohibited. Subd. 3. Disposal of animal waste in public compost is prohibited. Ordinance No. ### 2 DATE Section 847.09. Exemptions. The provisions of this section shall not apply to the ownership or use of any properly identified service animals, animals when used for police activities, or tracking animals when used by or with the permission of appropriate law enforcement authorities. Section 847.11. Penalty. Violation of any provision of this section shall be considered a petty misdemeanor. SECTION II. This ordinance shall become effective upon its adoption and publication. Adopted by the Medina city council this _____day of ___________, 2023. ______________________________ Kathleen Martin, Mayor Attest: ___________________________________ Caitlyn Walker, City Clerk Published in the Crow River News on the ____day of _____, 2023. Resolution No. 2023-## DATE Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2023-## RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ### BY TITLE AND SUMMARY WHEREAS, the city council of the City of Medina has adopted Ordinance No. ###, an ordinance pertaining to disposal of pet waste; and WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publications by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is two pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina that the city clerk shall cause the following summary of Ordinance No. ### to be published in the official newspaper in lieu of the ordinance in its entirety: Public Notice The city council of the City of Medina has adopted Ordinance No. ###, an ordinance pertaining to disposal of pet waste. The ordinance states that it is unlawful to fail to remove pet waste from public property or right-of-way or to improperly dispose of waste. The full text of the ordinance is available from the city clerk at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the City of Medina that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: ______________________________ Kathleen Martin, Mayor ATTEST: _________________________________ Caitlyn Walker, City Clerk Resolution No. 2023-## 2 DATE The motion for the adoption of the foregoing resolution was duly seconded by member ________ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Ordinance No. ### 1 DATE CITY OF MEDINA ORDINANCE NO. ### AN ORDINANCE PERTAINING TO STORAGE OF DEICING MATERIALS AT COMMERCIAL, INDUSTRIAL, AND INSTITUTIONAL FACILITIES; AMENDING CHAPTER 7 OF THE CITY CODE The City Council of the City of Medina ordains as follows: SECTION I. Section 747 of the code of ordinances of the City of Medina is amended to add a new subsection 747.03 as follows: Section 747.03. Deicing Storage at Commercial, Industrial, and Institutional Facilities. Subd. 1. Applicability. This section applies only to properties used for commercial, industrial, and institutional purposes. Subd. 2. Indoor Storage Areas. Indoor accommodations shall be provided for the storage of salt, sand, and other deicing materials whenever possible to prevent such material from being affected by rain, snow, or melting water. Subd. 3. Outdoor Storage Areas. All salt, sand, and other deicing materials stored outdoors shall be covered at all times. When not using a permanent roof, a waterproof impermeable, flexible cover shall be placed over all outdoor storage piles. The cover must prevent runoff and leachate from being generated by the outdoor storage piles. The cover shall be secured to prevent removal by wind or any other natural element. Outdoor storage piles shall be formed in a conical shape and covered as necessary to prevent leaching. Subd. 4. Storage Area Siting. a. A storage area for salt, sand, and other deicing materials shall be in close proximity to the area in which the deicing materials are to be used, if practical. b. A storage area for salt, sand, and other deicing materials shall be located on impermeable surfaces. c. A storage area for salt, sand, and other deicing materials shall be located outside of floodplains and shall be located to maximize as far as practicable the drainage distance to lakes, rivers, streams, ditches, storm drains, manholes, catch basins, wetlands, and any other areas likely to absorb runoff. d. Site drainage shall slope away from the facility’s salt, deicer, and sand storage area. Subd. 5. Snow Piles. Snow piles created through plowing or other snow-moving activities shall be located downslope from salt, sand, and deicer storage areas to prevent snow melt from flowing through said storage areas and carrying material to the nearest drainage system or waterway. Ordinance No. ### 2 DATE Subd. 6. Transfer of Materials. Practices must be implemented to reduce exposure (e.g., sweeping, diversions, and/or containment) when transferring salt or other deicing materials in the city. SECTION II. This ordinance shall become effective upon its adoption and publication. Adopted by the Medina city council this _____day of ___________, 2023. ______________________________ Kathleen Martin, Mayor Attest: ___________________________________ Caitlyn Walker, City Clerk Published in the Crow River News on the ____day of _____, 2023. Resolution No. 2023-## DATE Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2023-## RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ### BY TITLE AND SUMMARY WHEREAS, the city council of the City of Medina has adopted Ordinance No. ###, an ordinance pertaining to storage of deicing materials at commercial, industrial, and institutional facilities; and WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publications by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is two pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina that the city clerk shall cause the following summary of Ordinance No. ### to be published in the official newspaper in lieu of the ordinance in its entirety: Public Notice The city council of the City of Medina has adopted Ordinance No. ###, an ordinance pertaining to storage of deicing materials at commercial, industrial, and institutional facilities. The ordinance establishes requirements for the storage of salt, sand, and other deicing materials to minimize the impact of such materials on lakes, streams, wetlands, and other waterbodies. The full text of the ordinance is available from the city clerk at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the City of Medina that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Resolution No. 2023-## 2 DATE Dated: ______________________________ Kathleen Martin, Mayor ATTEST: _________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ________ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. MEMORANDUM TO: Medina City Council FROM: Jason Nelson, Public Safety Director DATE OF REPORT: March 29, 2023 DATE OF MEETING: April 4, 2023 SUBJECT: Full-Time Police Administrative Assistant Appointment General Background On March 15th, 2023, our previous part-time Administrative Assistant Nicole Jacobson resigned from her position, which left the part-time position in the Police Department vacant. I have reviewed the position and it has become evident that the part-time role needs to be filled as a full-time role for emergency management purposes to allow two office staff to have access to and knowledge of the required police department software, reports, and administrative processes to keep the department running if one person is absent (such as vacation, sick leave, emergencies, etc.). This has been discussed with City Administrator Johnson about the need to move this position from part-time to full- time for the following reasons: 1) This position has assumed the role of lead coordinator for Medina Celebration Day. Nicole Jacobson ended up working many extra hours on this event, putting in for overtime, and doing many things on her own time to ensure that the event ran smoothly. We discovered that other administrative staff in the city have done this as well. 2) Another area that is taking more time is the management and redaction of our body cameras. While we don’t have a lot of requests, due to law changes, a simple ten-minute video can take many hours to properly redact. We only anticipate these demands to become more frequent. While redacting videos, hours of time must be blocked off to complete the redaction. It is almost impossible to redact and answer phones or calls for service at the window, etc. 3) Additional requirements to manage the departments social media, such as our Facebook account. We currently do not have the time to do other aspects of social media such as Twitter, Instagram, Next Door, etc. 4) Looking at long-term planning, this position is a succession position that is needed when the lead Administrative Assistant retires. Estimated retirement will be in 5-7 years. When I look at all the factors listed, this is probably the most crucial of them all as it takes a few years to gain the knowledge base to complete required audits from both federal and state agencies. Having a full-time backup for this position will create redundancy in a vital role for the police department. 5) We have been trying to go paperless for the past 3-5 years but have no time to scan old documents thus we still have file cabinets full of paper. 6) We are preparing to replace our old records management (LETG) with a new one. The cost to do data conversions is very expensive and I could use this position to purge and save mandated files prior to this with the protentional to save thousands of dollars. Agenda Item #8D Due to this position not being budgeted for this year, I have looked at the current cost savings of not filling an authorized police officer position through the first four months, which is approximately $51,000 with benefits. I do not anticipate filling that position for at least another 1-2 months which will create additional savings. Budget implications going from part-time to full-time for this position is approximately $48,000. A full-time employee coming in at a Step 1-2 level, with an estimated starting wage of $23-26/hour DOQ. Recommendation I recommend that Council authorizes the recruitment of a full-time administrative assistant for the Police Department coming in a Step 1-2 with a starting wage of $23- 26/hour DOQ. City of Medina Position Description Part-time Administrative Assistant City Council Approved: April 4, 2023 January 5, 2021 Position Title: Administrative Assistant Department: Police Supervisor’s Title: Police Chief Pay Grade: Step 1-2 FLSA Status: NON-EXEMPT Work Status: Full-Time Part-time PRIMARY OBJECTIVE OF POSITION Performs non-supervisory transcription duties and clerical work to support and assist the administration of the police department. Processes a variety of reports and related documents for the police department. This position serves as a confidential employee. This position will back up the full-time administrative assistant. ESSENTIAL FUNCTIONS OF POSITION  Transcribes and prepares dictated police reports.  Transcribes and prepares victim, witness, and suspect statements.  Submits reports to the concerned officers for their final review.  Submits to administrative staff to forward to appropriate prosecuting authority.  Code verbal and written warnings in RMS.  Receives telephone calls and either personally responds or refers to appropriate person.  Receives calls for service and notifies officer on duty by telephone or radio.  Receives visitors at front counter and either handles personally or refers to an officer for action.  Assists the public in completing forms, explains basic regulations and laws, and searches files for information.  Fills out, makes copies and submits a variety of required and other forms and reports.  Drafts routine correspondence, designs publications, and creates forms in word processing and spreadsheet software.  Maintains a filing system that is accessible and easy to use.  Photocopies and submits arrest information to appropriate attorney’s offices, court administration and other county agencies, and other affected criminal justice agencies.  Operates state computer system.  Responds to requests from insurance companies for reports and photos; refers to county as necessary.  Assesses and collects fees for reports, duplicate records, impound release, and hunting and burn permits; maintains and balances petty cash fund.  Help c Plans and coordinates city events such as Medina City Celebration Day, the annual employee appreciation event, and other police department events.  Maintains police department city website content and social media accounts. OTHER DUTIES AND RESPONSIBILITIES  Performs other duties as delegated by supervisor or apparent.  Provides good working habits and a willingness to cooperate with others and contribute in a positive way to a pleasant working climate.  Commits to creating and maintaining a healthy workplace culture by following the City of Medina’s core values, which include teamwork, trust, professionalism, and communication.  Cross training in other police functions. HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES  Ability to perform secretarial work such as typing, data entry, use of dictation equipment.  Transcribing skills, ability to keyboard with sufficient speed and accuracy. (65 words a minute)  Ability to maintain appropriate level of discretion with confidential information.  Ability to produce timely work products with 100% completeness and accuracy. City of Medina Position Description ADMINISTRATIVE ASSISTANT City Council Approved: April 4, 2023 January 5, 2021  Ability to establish effective work relationships and communicate (verbally and in writing) with other employees, other law enforcement agencies, and the general public with courtesy and an appropriate degree of tact.  Ability to understand and follow verbal and written instructions.  Ability to organize assignments, prioritize tasks and independently complete work in a timely manner including during stressful situations and under deadlines.  Knowledge of the department’s operations and structure.  Knowledge of the City’s operations and structure.  Knowledge of office and secretarial standards and practices.  Knowledge of proper spelling, business English, grammar, and basic legal and medical terminology.  Knowledge of the state computer systems.  Ability to fill out necessary reports and forms.  Ability to deal with irate and difficult customers over the phone and in person.  Ability to review, classify, categorize, prioritize, and/or analyze data.  Ability to stand, walk, or sit for extended periods of time and perform physical movements such as twisting and turning at computer, files, and while answering the phone.  Ability to perform repetitive movements and use fine motor skills.  Ability to occasionally lift, move and/or carry files, deliveries, and storage boxes.  Ability to exercise judgment and decisiveness according to established procedures; and  Ability to refer unusual situations to supervisory employees. Machines, tools, and equipment used: Computer, transcriber, copier, fax, telephone, calculator, transcription equipment, and police radio system. MINIMUM REQUIREMENTS  High school diploma or equivalent.  Ability to type accurately at 65 wpm and have working knowledge of personal computers, word processing typewriters, and word processing software and transcription/dictation equipment. DESIRABLE QUALIFICATIONS  Two-year degree in administrative assistant, executive secretary, office management or related program.  Previous clerical or secretarial experience in a municipal police department or comparable public agency. WORKING CONDITIONS Most work is performed indoor at police department. The exception is trips to meetings and training. Generally, the position requires light lifting, usually less than 10 pounds, with up to 50 pounds on occasion. Aside from cleansers for cleaning office workspace, no hazardous materials or chemicals are used on this job. Planning Department Update Page 1 of 2 April 4, 2023 City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: March 30, 2023 MEETING: April 4, 2023 City Council SUBJECT: Planning Department Updates Land Use Application Review A) 562/552 Hwy 55 lot rearrangement – Tom and Margaret Dykhoff have requested a lot line rearrangement between two adjacent parcels. The Council recently approved of a lot combination of 562 Hwy 55 and a portion of this combined parcel is proposed to be transferred to 552 Hwy 55. Staff intends to present to Council on April 4. B) Cates Industrial Park – Comprehensive Plan Amendment– Oppidan has submitted preliminary plat and site plan review for a 310,000 square foot warehouse/office development east of Willow Drive, north of Chippewa Road. The Planning Commission held a public hearing at the March 14 meeting and recommended approval. The applicant is updating plans to address some of the conditions, and requested that the City delay review until the plans are updated. Staff intends to present at the April 18 meeting. C) Meander Park and Boardwalk – Meander Rd, east of Arrowhead Dr – Medina Ventures had requested PUD General Plan and Preliminary Plat approval for a development to include four residential units north of Meander Rd, and commercial uses south of Meander Rd including a venue, restaurant, daycare, and speculative retail space. The City Council granted PUD general plan and preliminary plat approval on January 17. The applicant has now requested final plat approval. City Council review is scheduled for the April 18 meeting. D) Loram/Scannell Medina Industrial – Loram and Scannell have submitted materials for the City to prepare an EAW for a warehouse/industrial development east of Arrowhead Drive, south of Highway 55, to the south of Loram’s existing facility. The council granted approval of the preliminary plat and site plan review at the February 7 meeting. Staff is awaiting final plans and plat updates, and will present when complete, potentially at the April 18 meeting. E) 3844 Linden Dr E. – Highlands PUD Amendment – Joe McCusker has requested an amendment of the design standards of the Medina Highlands PUD to allow a deck to extend off the side of his twinhome unit. The amendment would apply only to this lot. A public hearing is scheduled for the April 11 Planning Commission meeting. F) 1225 Maplewood Concept Plan – John and Lisa James have requested review of a concept plan for a three-lot subdivision. Staff is conducting preliminary review and will schedule for a public hearing when complete, potentially at the May 8 Planning Commission meeting. G) BAPS Site Plan Review – 1400 Hamel Road – BAPS Minneapolis Medina has requested an amendment to their approved site plan review. The applicant has submitted updated architectural information based on the City’s updated regulations pertaining to architectural elements. The applicant has also proposed minor adjustments to the site layout previously approved. The Council reviewed at the November 9 meeting and recommended approval. The Council approved the amended Site Plan Review at the December 6 meeting. The applicant has indicated that they intend to start construction during the spring of 2023. H) 500 Hamel Road Apartment Concept Plan – Medina Apartments LLC has requested review of a concept plan review for development of a 97-unit apartment building at 500 Hamel Rd. The MEMORANDUM Planning Department Update Page 2 of 2 April 4, 2023 City Council Meeting Planning Commission held a public hearing at their August 10 meeting and Council provided comments on August 16. The developer met with neighbors on September 12 and the parties have indicated that they will meet again to discuss the project. I) Pioneer Highlands Final Plat – Onyx Investments has requested final plat approval of a four-lot rural subdivision located south of Pioneer, east of Willow Drive. Council adopted a resolution of approval on March 7. Staff will work with applicant on conditions of approval to prepare for recording and construction. J) Hamel Townhomes Final Plat – 342 Hamel Rd – Hamel Townhomes, LLC has requested final plat approval for a 30-unit townhome development. The Council granted final plat approval on August 16. Staff will work with the applicant to finalize documents prior to beginning of construction. K) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling has requested a Site Plan Review for an approximately 5,000 square foot addition to its building. The application is incomplete for review and will be scheduled for a hearing when complete. L) Pioneer Trail Preserve – This project has been preliminarily approved and the City is awaiting final plat application. Other Projects A) Bamboo Early Childhood – the applicant has requested Administrative Site Plan Review approval to convert existing home at 562 Highway 55 into a daycare facility. The property is zoned Commercial-Highway and review is underway. B) Peg’s Countryside Café Addition – Rene Calle has requested Administrative Site Plan Review for an addition to the rear of Peg’s Countryside Café. Materials are currently incomplete and staff is awaiting updated information to review. C) MS4 ordinances – Planning staff assisted with formatting of model ordinances required for pet waste and salt storage D) Quad City Agreement – staff has completed the capacity analysis and intends to present to Council at the 4/4 meeting E) Hackamore Road – staff has obtained four of the required easements and another owner has agreed to the price per foot. Staff intends to present information on the remaining easements during the 4/4 closed session. F) Highway 55 (Arrowhead to CR19) Corridor of Commerce request – staff attended an update meeting on the Corridor of Commerce request for funding to expand Hwy 55 to 4-lanes to County Road 19. The cost estimate has been updated to $54 million. MnDOT staff anticipated having an update around May 1 on whether projects seem to be progressing for funding. TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: March 30, 2023 RE: Department Updates On March 16, Finance Director Erin Barnhart, Sergeant Boecker, and I, testified in the Union Arbitration Hearing in Minneapolis regarding former Officer Jeremiah Jessen and his grievance involving terminal leave benefit payouts. The briefs are due to the arbitrator by April 14. The arbitrator has up to 30 days after that to decide, but she indicated that she usually tries to get decisions out faster than that. On March 20, we conducted a department meeting. During this meeting we completed our annual hearing tests, along with a fit test. Respirator fit testing is a medical evaluation that measures whether a respirator properly fits an individual’s face and provides adequate protection against airborne hazards. Respirator fit testing may only occur after the employee completes and passes an OSHA medical evaluation. Officers have been busy working extra enforcement with the spring road restrictions. We do not have as much building going on as in past years, but officers have located several overweight vehicles and enforcement action has been taken. We work closely with our Public Works Department on monitoring those vulnerable roads and do our best to stay on top of those using them. We are currently in the middle of the Sergeant promotional process. On the final day, there ended up being only one candidate who put it for the position. Congratulations to Officer Dave Hall. In May of this year, Officer Hall will have been with the department for 20 years. Dave has done many things over his past 20 years to prepare himself for this role. He will start in his new role on July 1, 2023. This past week I was advised that one of my officers has been given a conditional employment offer, pending he passes his background investigation, psychological, and physical. The estimated timeframe is 3-5 weeks. I will advise the Council once a formal resignation letter is given. Patrol: The following are updates of Patrol Officers between March 15, 2023, and March 28, 2023: Citations –38 Warnings – 54 PD Accidents – 4 PI Accidents – 0 Medicals – 6 Falls – 4 Suspicious Calls – 7 Traffic Complaints – 0 Other Agency Assists – 8 Business/Residential Alarms - 16 Welfare Checks - 3 On 03/16/2023 at 0013 hours officers were dispatched to a report of an unconscious female in the 4300 block of Chippewa Court. Upon arrival officers and first responders found the female breathing but unresponsive. Patient was transported to the hospital by North Ambulance. On 03/16/2023 at 2148 hours officers responded to a welfare check in the 100 block of Clydesdale Trail. It was reported an elderly female that lived alone appeared to be home but was not answering the door or phone. The reporting party had a key to the residence and allowed officers inside to attempt to make contact. No one was found inside the residence. When officers made their way back to the lobby, they were approached by another resident who stated the subject was in another apartment having dinner and everything was fine. On 03/17/2023 at 1404 hours officer stopped a vehicle for displaying expired registration (December 2020). Driver admitted she did not have a driver’s license and when she was run found she had a felony warrant for her arrest. She was taken into custody without incident. Passenger also found to have a warrant which was a sign and release warrant. She was provided a new court date. Vehicle was found to be uninsured and was impounded. Passenger and an infant provided transport to a residence in Long Lake. On 03/17/2023 at 1701 hours officers were dispatched to a theft that had just occurred at Target. Asset Protection attempted to stop the suspects, but they left prior to officers arriving. Target was able to identify one of the suspects from prior Target thefts. Both suspects concealed several TurboTax software packages and left. The case has been forwarded to investigations. On 3/18/2023 at 1753 hours officer on patrol observed a vehicle approaching rapidly from behind on Highway 55. Vehicle was clocked at 91 mph. Vehicle was stopped and driver said he was late for class. He was issued a citation for driving more than 20 mph over the posted limit. On 03/19/2023 Hennepin County Commissioner Kevin Anderson came in for a ride along. On 03/23/2023 at 2320 hours officer was southbound on County Road 101 from Primrose Lane when he observed a vehicle passing another vehicle northbound in a no passing zone. Officer went to make a U-turn to stop the car and the car extinguished its lights and continued north. Officer found the vehicle had attempted to turn eastbound onto a street and went off the road into a yard and became stuck. Driver was found to be a 17-year-old male with his younger brother as a passenger. Vehicle was impounded. Juvenile’s parents were contacted and came to the scene to pick up the juveniles. Case will be forwarded to the Hennepin County Attorney’s Office for review for charging. On 03/25/2023 at 1740 hours officer was dispatched to a suspicious person sitting in a vehicle along Meadow Drive in Loretto. Officer made contact with a female in the car who said she and her husband were looking at a home to buy which was near the railroad tracks. She was waiting for a train to go by to see how loud the trains are when they pass. On 03/26/2023 at 1115 hours officer was dispatched to a welfare check in the 3100 block of Cypress Circle. Chisago County Sheriff’s Office located a vehicle on its side in the ditch in their county with no one around. Registered owner was shown to reside at the Cypress Circle address. Officer was able to contact the registered owner who advised he had sold the vehicle to a dealer auction in Brooklyn Park in 2022. Chisago County was advised. On 03/27/2023 at 2137 hours officer was dispatched to Target on a report of an intoxicated male inside causing a disturbance. Officer located the male who appeared intoxicated. The male said he had been at X-Golf and had been drinking. The male attempted to call a friend and was waiting for them. Officer provided transport to get the male off the property. He was transported to a residence in Corcoran. Investigations: Received a report of a gas drive off from a local gas station. The suspect was identified, and charges were filed. Received a report from a local business where nearly $2,000 in merchandise had been stolen. Through investigation, a suspect was identified and charged. Received two additional reports from local business regarding thefts that had occurred. One suspect identified from one case. Both investigations ongoing. Attended Towards Zero Deaths (TZD) grant meeting to coordinate enforcement times and funding for our department for FY2023 – Quarter 3. Attended Hennepin Traffic Advisory Committee meeting. There are currently 6 cases assigned to investigations. 1 TO: Medina Mayor and Members of the City Council FROM: Steve Scherer, Public Works Director DATE: March 27, 2023 MEETING: April 4, 2023 SUBJECT: Public Works Update STREETS • There are plenty of potholes to go around this spring, most of the complaints are for streets scheduled for pavement or reconstruction this season. Public Works is doing our best to keep up with the worst of them using cold patch. RMC (the spray patch company) is scheduled to start patching as soon as the weather warms up a bit. • Spring road restrictions have been posted and flagged. Our website has been updated and a map is available for contractors to access the information. This will continue into April. • The Hackamore Road street project is out for bid and Staff is working to gather easements for road widening and utilities. Additionally, staff have been working with the power company to relocate some lines serving a couple of homes in Medina. Bids will be opened in mid-April. • Public Works has been working on the few gravel streets that remain in Medina. WATER/SEWER/STORMWATER • Staff will bring forward a recommendation for the sewer connections to Independence at the Council meeting. • Public Works has installed over 200 of the radios for the water meter radio upgrade. We are still waiting for delivery of around 900 more that were pushed back for supply chain related reasons. • The media replacement project is moving along at a good pace. Filter #1 is back online, and the contractor has completed sand blasting filter #2. We anticipate much faster completion on the second filter and hope to catch up a bit on the original schedule. PARKS/TRAILS • Staff will be working with HAC in the next week to complete the contract for the 2023 baseball season. MISC • The annual Water Conservation Report for 2022 was successfully completed and accepted by the Department of Natural Resources last week. MEMORANDUM ORDER CHECKS MARCH 21, 2023 – APRIL 4, 2023 054144 ATTORNEYS TITLE GROUP LLC ................................................ $99.89 054145 VOID ................................................................................................ $0.00 CORRECTION NEEDED 054146 BPS PROPERTIES LLC .............................................................. $750.00 054147 BRADSHER, SUE ....................................................................... $500.00 054148 DIANA CASEY .............................................................................. $41.26 054149 CLOUGH PROPERTIES LLC .................................................. $2,141.50 054150 DITTER COOLING & HEATING ............................................... $1,000.00 054151 HOLIDAY STATIONSTORES LLC ........................................... $1,000.00 054152 JD DOSSIER HOLDINGS LLC .................................................... $750.00 054153 KINNEY, MARK ........................................................................... $100.00 054154 KRINKE, LOTHAR/MONICA .................................................... $1,000.00 054155 KRISHNA SANKIRTAN SOCIETY ........................................... $2,090.00 054156 US HOME CORP ..................................................................... $5,926.30 054157 MATTAMY MPLS PRTNSHP ................................................... $6,000.00 054158 MN CHILD CARE HEALTH CONSULT ....................................... $590.00 054159 MUNSELL, DANIEL .................................................................. $2,000.00 054160 PARVATANENI, GOWTHAM ...................................................... $500.00 054161 SANDERSON, JOSHUA/KATHRYN ........................................ $2,000.00 054162 TAMHANE, NIKHOL ...................................................................... $24.06 054163 VEGE, BHARAT .......................................................................... $500.00 054164 A-1 OUTDOOR POWER INC ........................................................ $56.48 054165 ACME TOOLS ............................................................................. $298.00 054166 ASPEN MILLS INC ........................................................................ $84.95 054167 BEAUDRY OIL & PROPANE ................................................... $3,891.35 054168 BOYER FORD TRUCKS INC ........................................................ $12.80 054169 CONTEMPORARY IMAGES ......................................................... $27.66 054170 ECM PUBLISHERS INC .............................................................. $526.41 054171 ENGEL WATER TESTING INC ................................................... $540.00 054172 FINANCE AND COMMERCE ...................................................... $273.46 054173 G. L. CONTRACTING.................................................................. $798.00 054174 GRAINGER.................................................................................. $144.94 054175 HAWKINS INC. .............................................................................. $50.00 054176 HENNEPIN COUNTY ATTORNEYS OFF ................................ $2,040.75 054177 JIMMY'S JOHNNYS INC ............................................................... $65.00 054178 KD & COMPANY RECYCLING INC ............................................ $748.75 054179 KENNEDY & GRAVEN CHARTERED ................................... $11,999.54 054180 KRIS ENGINEERING INC ........................................................ $1,924.44 054181 LEAGUE OF MINNESOTA CITIES ............................................. $820.00 054182 LEAGUE OF MN CITIES INS.TRUST ...................................... $8,203.15 054183 LORETTO VOL FIRE DEPT INC ........................................... $27,978.09 054184 METRO ELEVATOR INC ............................................................ $200.00 054185 NORTHWEST FAMILY PHYSICIANS ........................................... $67.00 054186 ODP BUSINESS SOLUTION LLC ............................................... $310.91 054187 PREMIUM WATERS INC .............................................................. $19.49 054188 ROLF ERICKSON ENTERPRISES INC ................................... $8,995.82 054189 SOLUTION BUILDERS INC .......................................................... $75.90 054190 STANDARD INSURANCE COMPANY .................................... $1,147.10 054191 SUN LIFE FINANCIAL ................................................................. $720.20 054192 T.C. WINTER SERVICES ........................................................ $2,072.81 054193 TEGRETE CORP ..................................................................... $1,355.00 054194 TIMESAVER OFFSITE ................................................................ $234.50 054195 SSI MN TRANCHE 1 #10322006 ............................................. $3,105.72 054196 SSI MN TRANCHE 3 #10327096 ............................................. $4,036.97 054197 WESTERN ELECTRIC ................................................................ $889.00 054198 WESTSIDE WHOLESALE TIRE ................................................... $34.99 Total Checks $110,762.19 ELECTRONIC PAYMENTS MARCH 21, 2023 – APRIL 4, 2023 006771E FARMERS STATE BANK OF HAMEL .......................................... $44.00 006772E FURTHER.................................................................................... $183.80 006773E MINNESOTA, STATE OF ............................................................ $989.00 006774E PR PERA ................................................................................ $21,033.75 006775E PR FED/FICA ......................................................................... $19,961.65 006776E PR MN Deferred Comp ............................................................ $3,357.00 006777E PR STATE OF MINNESOTA .................................................... $4,564.30 006778E CITY OF MEDINA ......................................................................... $24.00 006779E FURTHER................................................................................. $2,177.39 006780E PR FED/FICA .............................................................................. $677.68 006781E PR STATE OF MINNESOTA ....................................................... $156.56 006782E CENTERPOINT ENERGY ........................................................ $7,298.13 006783E DELTA DENTAL ....................................................................... $2,840.38 006784E FARMERS STATE BANK OF HAMEL ........................................ $150.00 006785E GREAT AMERICA FINANCIAL SERVI ....................................... $178.95 006786E WRIGHT HENN COOP ELEC ASSN ....................................... $2,581.65 006787E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00 006788E ELAN FINANCIAL SERVICE .................................................... $7,679.60 Total Electronic Checks $74,897.84 PAYROLL DIRECT DEPOSIT MARCH 29, 2023 0512604 MILINKOVICH, JACOB ............................................................... $550.12 0512605 WIESE, TANNER L ..................................................................... $805.09 0512606 ALTENDORF, JENNIFER L. .................................................... $1,171.01 0512607 BARNHART, ERIN A. ............................................................... $2,885.35 0512608 BOECKER, KEVIN D. ............................................................... $3,750.04 0512609 CONVERSE, KEITH A. ............................................................ $2,396.01 0512610 DEMARS, LISA ........................................................................ $1,876.43 0512611 DION, DEBRA A. ...................................................................... $2,272.72 0512612 ENDE, JOSEPH ....................................................................... $2,228.62 0512613 FINKE, DUSTIN D. ................................................................... $3,158.97 0512614 GLEASON, JOHN M................................................................. $2,150.09 0512615 GREGORY, THOMAS .............................................................. $2,324.01 0512616 HALL, DAVID M. ....................................................................... $2,703.39 0512617 HANSON, JUSTIN .................................................................... $3,254.62 0512618 JACOBSON, NICOLE ................................................................. $421.75 0512619 JOHNSON, SCOTT T. .............................................................. $3,048.52 0512620 KLAERS, ANNE M. .................................................................. $1,813.37 0512621 LEUER, GREGORY J. ............................................................. $2,372.47 0512622 MCGILL, CHRISTOPHER R. ................................................... $1,943.25 0512623 MCKINLEY, JOSHUA D ........................................................... $2,387.04 0512624 MYHRE, JORDAN J ................................................................. $2,522.56 0512625 NELSON, JASON ..................................................................... $3,156.08 0512626 RATKE, TREVOR J .................................................................. $1,932.27 0512627 REINKING, DEREK M .............................................................. $2,489.59 0512628 RUCKE, MARIA ........................................................................ $1,866.70 0512629 SCHARF, ANDREW ................................................................. $2,837.12 0512630 SCHERER, STEVEN T. ........................................................... $2,900.82 0512631 VINCK, JOHN J ........................................................................ $2,124.53 0512632 VOGEL, NICHOLE ................................................................... $1,077.11 0512633 WALKER, CAITLYN M. ............................................................ $2,091.67 0512634 BURSCH, JEFFREY ................................................................... $577.09 Total Payroll Direct Deposit $67,088.41 PAYROLL MANUAL CHECK – MARCH 29, 2023 020455 JACOBSON, NICOLE ............................................................. $1,573.42 Total Payroll Manual Check $1,573.42