HomeMy Public PortalAboutAgendas - Jan. 04, 2011Agenda
Beaumont City Council
Beaumont Redevelopment Agency
Beaumont Financing Authority
Beaumont Utility Authority
Beaumont Charitable Foundation
Beaumont Conservation Authority
550 E. 6th Street, Beaumont, California
Regular Session (6:00 p.m.)
Closed Session (after Regular Session)
Tuesday, January 4, 2011
"Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet
are available for public inspection in the City Clerk's office at 550 E. 6th Street during normal business hours"
REGULAR SESSION
Regular Session to begin at 6:00 p.m. Place: Civic Center, Room 5
Roll Call: Mayor De Forge , Mayor Pro Tern Berg , Council Member Castaldo
Council Member Fox , Council Member Gall
Invocation:
Pledge of Allegiance: Council Member De Forge
Presentation:
Adjustments to Agenda:
ORAL AND WRITTEN COMMUNICATIONS: Anyone wishing to address the City Council on any matter not on the agenda
of this meeting may do so now. The oral communications portion of the agenda is to hear public comments. Anyone wishing to
speak on an item on the agenda may do so at the time the Council considers that item. All person(s) wishing to speak must fill
out a "Request to Speak Form" and give it to the City Clerk at the beginning of the meeting. The forms are available on the table
at the back of the room. There is a three (3) minute limit on public comments. There will be no sharing or passing of time to
another person.
1. COUNCIL REPORTS
(This is the portion of the agenda where the City Council will present updates on city actions taken,
committee assignments, and training and travel)
a)
Mayor De Forge
b)
Mayor Pro Tern Berg
C)
Council Member Castaldo
d)
Council Member Fox
e)
Council Member Gall
2. CITY MANAGER REPORTS
(City of Beaumont Core Values: Treat everyone right; Keep a customer service focus; Effective communication; Present
opportunity; Operate like a great business; Eliminate bureaucratic solutions; Embrace positive change)
a. Community Information and Local Project Update
1) Sustainability Update
a) Beaumont Foundation Update
b) Update on Golf Access Passes
C) Media Update
d) Bridge Names Update
2) Project Update
a) Beaumont Cares
1) BeaumontCares.com
b) Road Improvements
1) Highland Springs Improvements
2) Update on Palmer and Cherry Valley
3) Financial Updates
a) Budget Calendar —Workshop Date March 19, 2011
b. Calendar of Events
1) January 6, 8, & 9, 2011 — CERT Training
2) Second and Third Wednesday of Each Month — Story Time Cafe
C. Rumor Control, and Report on Oral and Written Communications
3. CONSENT CALENDAR
(This portion of the Agenda is for items that do not require a Public Hearing or discussion.)
a. Approval of all Ordinances and Resolutions to be read by title only and publish by
summary
b. Approval of the Minutes of the City Council Meeting December 21, 2010
C. Approval of the Warrant List for January 4, 2011
d. Adopt of Resolution No. 2010 -36 to Ratify the Declaration of the Existence of a
Local Emergency Under Government Code Section 8630 and City Ordinance No.
461.
e. Denial of Claim — AT &T Mobility Entities
Recommendation: Approval of the Consent Calendar as presented.
4. ACTION ITEMS /PUBLIC HEARING /REQUESTS
(This portion of the Agenda is for items that require a Public Hearing, discussion, and/or Council direction.)
a. Civic Center Campus Update — Parking Lot Expansion
Recommendation: Receive and file the update report and authorization to complete the
civic center campus parking including the closure of Orange Avenue between Sixth
Street and Seventh Street and the closure of Seventh Street between Magnolia Avenue
and the Alley east of Magnolia Avenue.
b. City Council and Various Board Reorganization
Recommendation: Entertain nominations for the positions of Mayor and Mayor Pro Tern
and Authorize the Mayor to make appointments to the various boards and
committees /commissions per the attached list of organization
CLOSED SESSION
Closed Session to begin after regular session Place: City Manager Conference Room
a. Pursuant to Government Code Section 54957.6, Conference with Labor Negotiator — City
Negotiator as Personnel Director Alan Kapanicas
Employee Organizations and Staffing
b. Pursuant to Government Code Section 54956.8 Conference with Real Property Negotiator
C. Pursuant to Government Code Section 54956.9(a) - Anticipated Litigation — Conference with
Legal Counsel — Existing Litigation (Government Code 54956.9)
1. Peters vs. City — Case No. RIC 467388
2. Western Riverside Council of Governments vs City of Beaumont RIC 536164
3. Cashmer vs. RIC 541427
4. Outdoor Media Group vs City
5. Hillcrest Construction vs. City
Adjournment of the City Council Meeting at p.m.
"Refreshments to be provide in Room 2 immediately following the Meeting"
Any Person with a disability who requires accommodations in order to participate in this meeting should
telephone Shelby Hanvey at 951 - 769 -8520 ext. 323, at least 48 hours prior to the meeting in order to
make a request for a disability- related modification or accommodation
Agenda Item No. �oa ° I `�
STAFF REPORT
To: Honorable Mayor and City Council
From: Community and Economic Development Dept.
Date: January 4, 2011
Subject: Local Golf Club Access Program Update
Background and Analysis:
At the June 15, 2010 City Council meeting the Beaumont City Council established the Local Golf Club
Access Program.
There has been thirty seven (37) local access program members register within the first six (6) months.
Members range from retired active adults to business owners, even to complete families in which Mom,
Dad, and Child signed up to play golf locally. Many of the members simply wish to improve their
existing game, or at least enjoy the sport. A few members have seen this as their opportunity to learn to
play golf on a local course for a reduced rate.
In the first six months Local Golf Club Access Program members saved approximately $400 -$950
combined. This number should increase as we exit the rainy season and the sun comes out in spring and
summer.
The recent sale of the East Valley Golf Course has re- opened discussions between the City of Beaumont
and the new owner regarding offering this incentive program.
Program Rules:
To qualify for the program, residents may visit City Hall, complete an application with liability release
form and present a valid photo identification plus one or more of the following documents containing a
City address:
• Utility Bill
• Property Tax Bill
• Rental agreement or Lease (with phone bill)
The following Table shows the savings a citizen may obtain by playing at Oak Valley Golf Course with a
Local Golf Club Access Pass. Fee savings would be $10.00 off regular weekday and weekend rates, and
$5.00 off twilight and super - twilight rates.
CITY
Kyle W&rsins)(i
Community Development Analyst
01
z
LOCAL GOLF CLUB ACCESS PROGRAM
The City is pleased to announce the Beaumont Local Golf Club Access Program!! Qualifying applicants with
proof of eligibility are invited to join. If you're interested in learning more about becoming a member, read on.
Individual club memberships offer the opportunity to golf seven days a week at Oak Valley Golf Club, a
Landmark Signature designed championship golf course. Green fees include a golf cart and a bucket of balls
on the day of play.
Who can become a member?
Membership is being offered to Beaumont residents, employees and owners of businesses in the City.
What proof of eliaibility is required?
RESIDENT
Any valid photo identification (i.e. driver's license or state - issued ID card), plus one of the following:
• Utility Bill, Property Tax Bill, Rental Agreement or Lease with BEAUMONT ADDRESS
EMPLOYEE
Any valid photo identification, plus one of the following:
• Pay Stub, Letter of Employment Verification provided by the business owner, or the Business phone
number and Permission to call the employer to verify employment.
BUSINESS OWNER
Any valid photo identification, plus one of the following:
• Valid Business License, Utility bill, or other form of Proof of Ownership.
What will it cost?
Each membership is for an individual and the fee is $10 per year. An individual Golf Club Access Card will be
issued to each qualified applicant. All program cards will be issued on a fiscal year basis regardless of when
issued (no prorated memberships). The savings to a member for a round of golf at Oak Valley Golf Club
during the first year's program are as follows:
• Regular ..................
Monday through Friday:
$10 per round savings
• Regular ..................
Weekends and Holidays:
$10 per round savings
• Twilight ..................Monday
through Friday:
$5 per round savings
• Twilight ..................
Weekends and Holidays:
$5 per round savings
• Super - Twilight..........
Monday through Friday:
$5 per round savings
When can I loin?
Beginning July 1St, 2010, visit City Hall located at 550 East Sixth Street, Beaumont, Monday thru Thursday 8
a.m. to 5 p.m., and Fridays from 8 a.m. to noon. For faster processing, you may print out the City's Golf Club
application form on our website at www.ci.beaumont.ca.us and bring it completed to City Hall with the
necessary proof of eligibility requirements.
Anyone having questions should contact Beaumont City Hall at (951) 769 -8520.
is Local Golf Club Access Program
Membership Application
NWAW lik
(lay 01.1
PLEASE COMPLETE TOP SECTION
Name of Individual Making Application:
Beaumont Address:
E -Mail Address:
Telephone Number:
Mailing Address (for renewal info.):
I hereby certify that I am:
❑ Resident of Beaumont
❑ Employee of a Beaumont Business
❑ Owner of a Beaumont Business
Signed
(Signature of Applicant)
PROOF OF ELIGIBILITY:
Date:
BELOW FOR OFFICE USE ONLY
Calendar Year:
❑ Any valid photo identification (i.e. driver's license or state - issued ID card), plus one of the following:
❑ Utility Bill (Resident or Business Owner)
❑ Property Tax Bill (Resident)
❑ Rental Agreement or Lease with phone bill (Resident)
❑ Pay Stub (Employee)
❑ Letter of Employment Verification (Employee)
❑ Valid Business License (Owner)
❑ Other proof of Business Ownership ( Business Owner)
Annual Membership Fee: $10.00
Receipt Number:
MUST HAVE BEAUMONT ADDRESS
Date:
❑ Membership Package Member No. Issued:
City of Beaumont
550 East 6th Street
Beaumont, CA 92223
(951)769-8520
FAX (951) 769 -8526
DATE: January 4, 2011
TO: City Council
FROM: Alan Kapanicas, City Manager
SUBJECT: 2011 -12 Updated Budget Schedule
January 4, 2011 — Updated budget schedule with Council input from December 21 meeting.
January 18, 2011 — Present census of currently budgeted employee positions compared to actual.
Present listing of current City contracts.
February 1, 2011 — Council requests to staff to review changes in employee positions and/or
current City contracts.
February 15, 2011 — Staff response to Council requests from February 1, 2011 meeting.
March 1, 2011 — Staff decision packages presented to Council and programs are prioritized.
Council asked for their program additions, deletions or modifications.
March 15, 2011 — Review of staff decision packages and Council requested programs.
:�, March 19, 2011 — Council Budget Workshop (time to be announced at a later date)
April 5, 2011 — Preliminary general and special fund budgets are presented.
April 19, 2011 — Review of general and special fund budgets by Council and Council asked for
modifications.
May 3, 2011 — General and special fund budgets are presented for Council approval with changes
from the April 19, 2011 meeting. Public hearing is set for May 17, 2011.
May 17, 2011 — Hold public hearing and adopt 2011 -1.2 general and special fund budgets.
June 7, 2011 — Final adopted budget document is presented to Council and available to the public
via the City website.
Minutes
Beaumont City Council
Beaumont Redevelopment Agency
Beaumont Financing Authority
Beaumont Utility Authority
550 E. 6th Street, Beaumont, California
City Council Workshop (4:00 p.m.)
Closed Session (5:00 p.m.)
Regular Session (6:00 p.m.)
Tuesday, December 21, 2010
REGULAR SESSION began at 6:00 p.m.
Roll Call: Mayor De Forge, Mayor Pro Tern Berg, Council Member Castaldo, and Council
Member Gall were present. Council Member Fox was absent.
Invocation: Rev. Bill Dunn
Pledge of Allegiance: Council Member Gall
Presentation: None
Adjustments to Agenda: None
Oral and Written Communications: None
COUNCIL REPORTS (This is the portion of the agenda where the City Council will
present updates on city actions taken, committee assignments, and training and
travel)
a) Mayor De Forge - Winter wish Update, Food Drive, Appoint Mayor Pro Tern Berg to RCA
Board
b) Mayor Pro Tern Berg - RCTC getting a lot of projects built, thank the Police Department for
being in the shopping centers.
c) Council Member Castaldo — Winter wish, food drive
d) Council Member Fox - absent
e) Council Member Gall - Christmas Light Parade
2. CITY MANAGER REPORTS
(City of Beaumont Core Values: Treat everyone right; Keep a customer service focus;
Effective communication; Present opportunity; Operate like a great business; Eliminate
bureaucratic solutions; Embrace positive change)
a. Community Information and Local Project Update
1) Sustainability Update
a) Beaumont Foundation Update
1) Murder Mystery Dinner — February 19, 2010 (MDA)
2) Thank you from BCVR &P District for donation
2) Project Update
a) Beaumont Cares
1) BeaumontCares.com
b) Road Improvements
1) Palmer & Cherry Valley Bid Opening
3) Financial Updates
a) Financial Update
b) 2011 -2012 Proposed Budget Schedule
b. Calendar of Events
1) January 4, 2011 —City Council Reorganization
2) January 6, 8, & 9, 2011 — CERT Training
3) Second and Third Wednesday of Each Month — Story Time Cafe
C. Rumor Control, and Report on Oral and Written Communications
3. CONSENT CALENDAR
(This portion of the Agenda is for items that do not require a Public Hearing or
discussion.)
a. Approval of all Ordinances and Resolutions to be read by title only and publish by
summary
b. Approval of the Minutes of the City Council Meeting December 7, 2010
C. Approval of the Warrant List for December 21, 2010
d. Approval of Destruction of Records per Resolution No. 2010 -32.
Recommendation: Approval of the Consent Calendar as presented.
Victor Dominguez - Item 3.d - suggestion that we keep all documents
Motion by Council Member Berg, Seconded by Council Member Gall to approve items a, b, and
c of the consent calendar as presented and request that item 3.d be considered at the end of
the agenda. 4/0
4. ACTION ITEMS /PUBLIC HEARING /REQUESTS (This portion of the Agenda is for
items that require a Public Hearing, discussion, and/or Council direction.)
a. Amendment No. 3 to the Agreement between the City of Beaumont and USA Waste
Management of California, Inc. D.B.A. Waste Management of the Inland Empire.
Recommendation: Approve as presented.
Staff report was given by Alan Kapanicas, City Manager
Motion by Council Member Berg, Seconded by Council Member Castaldo to approve the
Agreement with Waste Management as presented. Vote: 4/0
b. Palmer & Cherry Valley Award of Contract
Recommendation: Award to the lowest responsible bidder Elite Companies U.S. Inc.
Staff report was given by Alan Kapanicas, City Manager
Motion by Council Member Berg, Seconded by Council Member Gall to approve the contract
with Elite Companies US Inc. as presented. Vote: 4/0
c. Council Meeting Video Tapes
Recommendation: Approve supplied format and direct staff to place on Beaumont Website.
Staff report was given by Alan Kapanicas, City Manager
Victor Dominguez - In Favor
Council directed staff to look into Pod Casting (Audio) and put together a decision package for
the upcoming budget.
d. Naming of new bridges that span the Union Pacific Railroad Tracks and Potrero
Creek
Recommendation: Discuss and Vote on the proposed name or open a public contest to gather
potential names and hold vote at a later date. The winning name can be revealed at the ribbon
cutting of the bridges in March, 2011.
Staff report was given by Ashley Thompson, Customer Services Coordinator.
Council Member Berg suggested Haskell Bridge due to historical reasons.
Council directed staff to solicit the public for suggestions with the reason why and return to
Council at a future meeting for a decision to be made.
e. Appointment of two (2) Planning Commissioners
Recommendation: Review Applications and Appoint two individuals to the Planning Commission
for a four year term.
Staff report was given by Joe Aklufi, City Attorney
Edward Weeks
Richard Bennecke
Brenda Knight
William Dale
Layne Kleinschmidt
John Haifiwill
Nathan Smith
Chad Scott
Speakers:
Victor Dominguez - Would Like to see Mr. Dale and Chad Scott appointed to Planning
Commission.
Nomination By Council Member Castaldo to appoint Richard Bennecke and Brenda Knight to fill
the vacancies.
Nomination by Council Member Berg to appoint Richard Bennecke and Nathan Smith to fill the
vacancies.
Nomination by Council Member Gall to appoint Richard Bennecke and Chad Scott to fill the
vacancies.
Nomination by Mayor De Forge to appoint Brenda Knight and William Dale to fill the vacancies.
Council Member Gall changed her second nomination to Nathan Smith.
Roll call vote on three members receiving numerous nominations:
Richard Bennecke
Mayor De Forge - no, Mayor Pro Tern Berg - yes, Council Member Gall - yes, Council Member
Castaldo - yes. on a 3/1 vote Richard Bennecke was appointed.
Brenda Knight
Mayor De Forge - yes, Mayor Pro Tern Berg - no, Council Member Gall - no, Council Member
Castaldo - yes. on a 2/2 vote - tie vote - no appointment.
Nathan Smith
Mayor De Forge - yes, Mayor Pro Tern Berg - yes, Council Member Gall - yes, Council Member
Castaldo - no. on a 3/1 vote Nathan Smith was appointed.
f. Approval of Destruction of Records per Resolution No. 2010 -32
Motion by Council Member Berg, Seconded by Council Member Castaldo to approve the
Destruction of Records per Resolution No. 2010 -32 as presented. Vote: 410
City Council Adjourned to Closed Session at 8:40 p.m.
CLOSED SESSION No reportable action taken in closed session
Closed Session to begin after regular session Place: City Manager Conference Room
a. Pursuant to Government Code Section 54957.6, Conference with Labor Negotiator —
City Negotiator as Personnel Director Alan Kapanicas
Employee Organizations and Staffing
b. Pursuant to Government Code Section 54956.8 Conference with Real Property
Negotiator
C. Pursuant to Government Code Section 54956.9(a) - Anticipated Litigation — Conference
with Legal Counsel — Existing Litigation (Government Code 54956.9)
1. Peters vs. City — Case No. RIC 467388
2. Western Riverside Council of Governments vs City of Beaumont RIC 536164
3. Cashmer vs. RIC 541427
4. Outdoor Media Group vs. City
5. Hillcrest Construction vs. City
Adjournment of the City Council Meeting at 9:33p.m.
Alan
City Manager
WARRANT LIST
CITY COUNCIL MEETING
January 4, 2011
73326 -73447 Checks $451,196.85
EFT 515 ACH $ 499,821.13
CC 221 -233 Credit Card $ 20,724.85
Voids
Payroll
Mutual of Omaha
Cal PERS
PPE 12/09/10. $ 429,766.43
PPE 11/25/10 $ 32,683.45
PPE 11/25/10 $ 112,044.77
PPE 12/09/10 S 110,002.45
AGENDA ITEM NO. 3
I DO HEREBY CERTIFY THIS WARRANT LIST HAS BEEN COMPILED AND PREPARED TO MEET THE
DAILY OPERATIONS FOR THE FISCAL YEAR JULY 1, 2010 TO JUNE 30, 201 1.
SIGNATURE: (4,A l {/l ✓G�fl
TITLE: T�nanu 17i%K� ""
O" `�
City of Beaumont
Vendor Check Register
From: 12/12/2010 To: 12/28/2010
Check Number
Check Date
Vendor Check Name
Amount
Description:
073326
12/17/2010
MICHAEL ALMANDINGER
7,064.23
CASH OUT
073327
12/17/2010
CECIL GARCIA JR
864.48
CASH OUT
073328
12/17/2010
BRIAN STEHLI
2,110.00
EDUCATION
073329
12/17/2010
FREDRICK STEWARD
589.70
CASH OUT
073330
12/17/2010
AIR & HOSE SOURCE
30.00
SUPPLIES
073331
12/17/2010
ARROWHEAD
47.82
WATER
073332
12/17/2010
ASAP APPLIANCE SERVICE & PP
457.34
LABOR
073333
12/17/2010
BARNES DISTRIBUTION
221.93
BUS MAINTENANCE
073334
12/17/2010
0 ')Q_0�v b o
78.00
EDUCATION REIMBURSEMENT
073335
12/17/2010
BEAUMONT- CHERRY VALLEY W,
52,168.11
WATER BILLS
073336
12/17/2010
BEAUMONT LAWNMOWER
531.90
SUPPLIES
073337
12/17/2010
BEAUMONT CAFE & RESTAURM
1,498.86
EMPLOYEE CHRISTMAS DINNER
073338
12/17/2010
RICHARD BENNECKE
179.44
REIMBURSEMENT
073339
12/17/2010
BENTLEY SYSTEMS INC
3,125.00
SUPPLIES
073340
12/17/2010
ROGER BERG
180.64
REIMBURSEMENT
073341
12/17/2010
BIG TEX TRAILERS
238.38
RENTAL
073342
12/17/2010
BRIAN DeFORGE
180.64
REIMBURSEMENT
073343
12/17/2010
DAVID CASTALDO
174.34
REI,BURSEMENT
073344
12/17/2010
CINTAS CORPORATION #150
688.49
LU,\4v- vv�5
073345
12/17/2010
CITY OF BANNING
85.65
TRAFFIC SIGNAL
073346
12/17/2010
MICHELLE COMBADO
112.67
PAYROLL ADJUSTMENT
073347
12/17/2010
CONSOLIDATED ELECTRICAL DI
803.50
SUPPLIES
073348
12/17/2010
CSG SYSTEMS
6,813.02
CONTRACT SERVICES
073349
12/17/2010
CUSTOM TROPHIES
22.02
SUPPLIES
073350
12/17/2010
DICK'S V W REPAIR
297.50
REPAIR
073351
12/17/2010
DIRECTV
96.98
TV SERVICE
073352
12/17/2010
VICTOR DOMINGUEZ
179.44
REIMBURSEMENT
073353
12/17/2010
DOM'S TOWING
240.00
TOWING
073354
12/17/2010
E.S.BABCOCK & SONS, INC.
1,075.00
WWTP
073355
12/17/2010
GENERAL GOVERNMENT
6,964.53
CONTRACT SERVICES
073356
12/17/2010
GEOFFREY H. HOPPER & ASSO(
548.63
CONTRACT SER VICES
073357
12/17/2010
HI -WAY SAFETY INC
166.98
I �S .- (�At-o aXcAs
J
073358
12/17/2010
HOME DEPOT /CREDIT SERVICE;
156.49
SUPPLIES
073359
12/17/2010
HOUSE OF QUALITY
87.96
SUPPLIES
073360
12/17/2010
JP STRIPING
2,250.00
SUPPLIES
073361
12/17/2010
KEEP IT GREEN
150.00
CONTRACT SERVICES
Printed 12/29/2010 8:45:57AM Page 1 of 4
City of Beaumont
Vendor Check Register
From: 12112/2010 To: 12/28/2010
Check Number Check Date Vendor Check Name Amount Description:
073362
12/17/2010
KNORR SYSTEMS INC.
412.76
SUPPLIES
073363
12/17/2010
EMISANET LARA
228.17
PAYROLL ADJUSTMENT
073364
12/17/2010
MCF COMMUNITY CHURCH
500.00
DEPOSIT REFUND
073365
12/17/2010
NAPA AUTO PARTS
458.14
PARTS
073366
12/17/2010
NATIONAL CONSTRUCTION REN
330.00
RENTAL
073367
12/17/2010
NEXTEL COMMUNICATIONS
446.24
CELL PHONE
073368
12/17/2010
NISSHO OF CALIFORNIA INC
4,184.00
CONTRACT SERVICES
073369
12/17/2010
KAREN NOLLET
917.50
EDUCATION REIMBURSEMENT
073370
12/17/2010
ORIENTAL TRADING CO.,INC.
121.89
SUPPLIES
073371
12/17/2010
PACIFIC ALARM SERVICE
939.00
CONTRACT SERVICES
073372
12/17/2010
MARIA PARNELL
8.00
REFUND OF ANIMAL LICENSE
073373
12/17/2010
PRUDENTIAL OVERALL SUPPLY
120.20
UNIFORMS
073374
12/17/2010
CHRISTOPHER RAMOS
415.00
EDUCATION
073375
12/17/2010
RESOURCE BUILDING MATERIAL
514.38
SUPPLIES
073376
12/17/2010
SOUTHERN CALIF.EDISON
23,470.67
ELECTRIC SERVICE
073377
12/17/2010
SOUTHERN CALIF.EDISON CO.
1,145.72
INSTALLATION
073378
12/17/2010
PAUL ST. MARTIN
180.64
REIMBURSEMENT
073379
12/17/2010
STATER BROS GENERAL OFFICE
258.80
GROCERIES
073380
12/17/2010
THE GAS COMPANY
263.10
NATURAL GAS
073381
12/17/2010
THE RECORD GAZETTE
78.75
ADVERTISING
073382
12/17/2010
THOMPSON & COLEGATE TRUS-
1,200.00
LEGAL SER VICE
073383
12/17/2010
TULE RANCH /MAGAN FARMS
19,311.80
CONTRACT SERVICES
073384
12/17/2010
TURF STAR, INC.
350.62
SUPPLIES
073385
12/17/2010
UNDERGROUND SERVICE ALER'
195.50
MAINTENANCE
073386
12/17/2010
UNION PACIFIC RAILROAD
4,894.97
CONTRACT SERVICES
073387
12/17/2010
VERIZON CALIFORNIA
172.61
PHONE SERVICE
073388
12/17/2010
VERIZON WIRELESS
1,009.31
CELL PHONE
073389
12117/2010
VOYAGER
25,419.52
GAS CARDS
073390
12/17/2010
PUBLIC AGENCY RETIREMENT S
400.00
PARS
073391
12/17/2010
BRENDA KNIGHT
180.64
REIMBURSEMENT
073392
12/24/2010
GREENFEAT
4,525.00
CONTRACT SERVICES
073393
12/24/2010
CASEY'S CONCRETE
720.00
SERVICES
073394
12/24/2010
HILLCREST CONTRACTING, INC
100,000.00
C onf- o � —c� ('vk (P j
073395
12/24/2010
TASO TECH, INC
13,440.00
CONTRACT SERVICES
073396
12/24/2010
ADVANTAGE LANDSCAPE
149.50
CONTRACT SERVICES
073397
12/24/2010
AMERICAN PLANNING ASSOCIA-
625.00
DUES
073398
12/2412010
ANTIMITE
52.00
PEST CONTROL
Printed 12/29/2010 8:45:57AM Page 2 of 4
City of Beaumont
Vendor Check Register
From: 12/12/2010 To: 12/28/2010
Check Number Check Date Vendor Check Name Amount Description:
073399
12/24/2010
BAC FIELD SERVICES CORP
222.76
SEWER SERVICES
073400
12/24/2010
BEAUMONT- CHERRY VALLEY W,
3,418.42
WATER SERVICES
073401
12/24/2010
BEAUMONT CHAMBER
1,130.00
CHAMBER CHATTER DEC 2010
073402
12/24/2010
BIO -TOX LABORTORIES
1,366.20
SERVICES
073403
12/24/2010
BEAUMONT POLICE OFFICERS F
2,100.00
DUES
073404
12/24/2010
CALIFORNIA PEACE
85.00
DUES
073405
12/24/2010
CDW GOVERNMENT, INC.
2,277.12
COMPUTER
073406
12/24/2010
CHERRY VALLEY NURSERY
625.50
SUPPLIE
073407
12/24/2010
CINTAS CORPORATION #150
274.11
SERVICES
073408
12/24/2010
COMMUNITY HEALTH AGENCY
584.00
ANIMAL CARE
073409
12/24/2010
D.R. HORTON INC.
11,550.00
REFUND MOMUMENTATION DEPOSIT
073410
12/24/2010
DEPARTMENT OF JUSTICE
2,048.00
SERVICES
073411
12/24/2010
DEPARTMENT OF ENVIORNMEN
3,332.00
ENVIROMENTAL HEALTH SERVICES
073412
12/24/2010
EMPIRE ECONOMICS, INC
4,950.00
CONTRACT SERVICES
073413
12/24/2010
FEDEX
42.20
POSTAL
073414
12/24/2010
FTI SERVICES
6,850.00
SERVICES
073415
12/24/2010
GOVPARTNER
500.00
PROFESSIONAL SERVICES
073416
12/24/2010
GREENWOOD'S UNIFORMS
184.80
UNIFORM SERVICES
073417
12/24/2010
PETER HERSEY
322.00
REFUND OVERPAYMENT ON SEWER
073418
12/24/2010
INVESTORS TITLE COMPANY
118.20
OVER PAYMENT REIMB.
073419
12/24/2010
LESLIE'S SWIMMING POOL SUPF
178.66
SUPPLIES
073420
12/24/2010
LEXISNEXIS
371.50
CONTRACT SERVICES
073421
12/24/2010
MCNEILL LAW OFFICES
4,094.00
CONTRACT SERVICES
073422
12/24/2010
JEREMY MILLER
1,350.00
AUTO SREVICES
073423
12/24/2010
NEXTEL
625.70
PHONE SERVICE
073424
12/24/2010
PACIFIC ALARM SERVICE
128.50
CONTRACT SERVICES
073425
12/24/2010
PassEDA
49,200.00
MEMBERSHIP — SA," t-00)-Z_
073426
12/24/2010
PAYCHEX HUMAN RESOURCES
108.30
CONTRACT SERVICES
073427
12/24/2010
PRE -PAID LEGAL
893.55
PRE -PAID LEGAL
073428
12/24/2010
QUILL CORPORATON
1,914.66
SUPPLIES
073429
12/24/2010
RIVERSIDE COUNTY INFORMATI
112.56
SERVICES
073430
12/24/2010
THEODORE MARK RICHARD
134.00
REIMBURSMENT
073431
12/24/2010
S.A MOBIL CARWASH AND DETA
1,020.00
SERVICES
073432
12/24/2010
SCOTT FAZEKAS & ASSOCIATE:
1,263.50
CONTRACT SERVICES
073433
12/24/2010
SERRATO TRAINING & ASSOIATI
55.00
TRAINING
073434
12/24/2010
SIMPLER LIFE EMERGENCY PRC
418.00
SUPPLIES
073435
12/24/2010
SIRCHIE
1,445.00
SERVICES
Printed 12/29/2010 8:45:57AM Page 3 of 4
City of Beaumont
Vendor Check Register
From: 12/12/2010 To: 12/28/2010
Check Number Check Date Vendor Check Name Amount Description:
073436
12/24/2010
SOUTHERN CALIF.EDISON
23,624.13
UTILITIES
073437
12/24/2010
SOUTHERN CALIFORNIA MULCH
3,000.00
MAINT. SUPPLIES
073438
12/24/2010
THE GAS COMPANY
32.78
UTILITIES
073439
12/24/2010
UNION BANK OF CA., N.A.
16,145.26
BEAUMONT UTILITY AUTHORITY
073440
12/24/2010
UNITED WAY OF THE
81.00
UNITED WAY
073441
12/24/2010
VERIZON CALIFORNIA
1,860.74
PHONE SERVICE
073442
12/24/2010
VERIZON WIRELESS
495.10
PHONE SERVICE
073443
12/24/2010
CHRISTOPHER WALSH
150.00
WELLNESS
073444
12/24/2010
WEST COAST TURF
1,258.00
SERVICES
073445
12/24/2010
WEST PAYMENT CTR.
175.00
CONTRACT SERVICES
073446
12/24/2010
WEST COAST LIGHTS & SIRENS
325.00
SERVICES
073447
12/24/2010
DEREK A WILLIAMS
637.50
CONTRACT SERVICES
451,196.85
Printed 12/29/2010 8:45:57AM Page 4 of 4
Check Number
EFT000515
City of Beaumont
Vendor Check Register
Check Date Vendor Check Name Amount
12/22/2010 URBAN LOGIC CONSULTANTS 499,821.13
499,821.13
From: 12/14/2010 To: 12/28/2010
Description:
CONTRACT SERVICES
Printed 12/29/2010 8:46:09AM Page 1 of 1
City of Beaumont
Vendor Check Register
From: 11/25/2010 To. 12/28/2010
Check Number Check Date Vendor Check Name Amount Description:
EFT000000O00221
12/17/2010
A -Z BUS SALES,INC.
450.21
BUS MAINTENANCE
EFT000000O00222
12/17/2010
ALL PURPOSE RENTALS
1,394.95
EQUIPMENT RENTAL
EFT000000O00223
12/17/2010
ARAMARK
243.27
COFFEE SUPPLIES
EFT000000O00224
12/17/2010
BEAUMONT TIRE
730.72
VEHICLE MAINTENANCE
EFT000000O00225
12/17/2010
BEAUMONT ACE HOME CENTER
332.40
MAINTENANCE SUPPLIES
EFT000000O00226
12/17/2010
BEAUMONT SAFE & LOCK
123.73
KEYS
EFT000000O00227
12/17/2010
CHERRY VALLEY AUTOMATIVE
1,580.54
VEHICLE MAINTENANCE
EFT000000O00228
12/17/2010
CIVICPLUS
220.50
MONTHLY FEE
EFT000000O00229
12/17/2010
GOPHER PATROL
2,867.00
MONTHLY MAINTENANCE
EFT000000O00230
12/17/2010
GORM, INC.
459.52
SUPPLIES
EFT000000O00231
12/17/2010
HIGH TECH IRRIGATION,INC.
8,853.97
MAINTENANCE SUPPLIES
EFT000000O00232
12/17/2010
REPUBLIC ITS
3,005.27
CONTRACT SERVICES
EFT000000O00233
12/17/2010
XEROX CORPORATION
462.77
CONTRACT SERVICES
20,724.85
Printed 12/29/2010 8:47:50AM Page 1 of 1
Resolution No. 2010 -36
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BEAUMONT, CALIFORNIA DECLARING THE EXISTENCE OF A
LOCAL EMERGENCY UNDER GOVERNMENT CODE SECTION 8630
AND CITY ORDINANCE NO. 461
WHEREAS, Government Code Section 8630 and City Ordinance No. 461
authorizes the City Council to proclaim the existence of a "local emergency "; and
WHEREAS, Government Code Section 8558(c) defines a "local emergency" to
include conditions of disaster or of an extreme peril to the safety of persons and property
within the territorial limits of a City caused by Torrential Rain, Flooding and High
Winds; and
WHEREAS, Commencing on Wednesday, December 22, 2010 and continuing,
Torrential Rain, Flooding, and High Winds Existed in the City of Beaumont; and
WHEREAS, said Rain, wind, and flooding resulted in substantial flooding in the
City of Beaumont; and
WHEREAS, the conditions described above are likely to be beyond the
capabilities and control of the services, personnel, equipment, and facilities of the City of
Beaumont.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT, COUNTY OF RIVERSIDE AS FOLLOWS:
SECTION l: That in a special session assembled on January 4, 2011, that this council
hereby finds and declares to exist a state of local emergency in the City of
Beaumont.
SECTION 2: That, as it is likely that local resources will be unable to cope with the
effects of said emergency, this council request that a copy of this
resolution be forwarded to the Governor of the State of California with the
request that he proclaim the City of Beaumont to be in a State of
Emergency.
SECTION 3: That the City Clerk shall forward a copy of this resolution, to the State
Office of Emergency Services, to the Riverside County Emergency
Services Division, and to all other appropriate state and federal agencies
with an interest therein.
SECTION 4: That all City officials and employees cooperate and coordinate efforts with
officials and employees of the state and federal government in bringing
the present condition of local emergency and disaster under control.
SECTION 5: That City Manager, Alan Kapanicas, be in charge of directing City efforts
during this emergency and that all City officials and employee cooperate
with this person in bringing this emergency and disaster under control.
SECTION 6: That within the next fourteen (14) days a report on the most recent
conditions of the emergency and disaster be presented to the City Council
so that this Council may determine whether conditions of emergency and
disaster still exist.
SECTION 7: That City Manager is hereby designated as the authorized representative of
the City of Beaumont for the purpose of receipt, possessing and
coordinating of all inquiries and requirements necessary to obtain
available state and federal assistance.
MOVED, PASSES, and ADOPTED this 4`" day of January, 2011 by the
following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Deputy City Clerk
CITY OF BEAUMONT
Mayor, Brian De Forge
Proclamation Declaring the Existence of a Local Emergency Under
Government Code Section 8630 and Ordinance No. 461 of the
City of Beaumont
WHEREAS, Ordinance No. 461 of the City of Beaumont authorizes the City Council of
the City of Beaumont to proclaim the existence of a "Local Emergency" and delegates such
authority to declare such an emergency to the City Manager if the City Council is not in session;
and
WHEREAS, that conditions of extreme peril to the safety of persons and property have
arisen with the city of Beaumont caused heavy storms, flooding, and high winds; and
WHEREAS, the aforesaid conditions of extreme peril warrant and necessitate the
proclamation of Local Emergency.
NOW THEREFORE IT IS HEREBY PROCLAIMED that a Local Emergency exists
throughout the City of Beaumont; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said
Local Emergency, the powers, functions, and duties of the Employees of this City shall be those
prescribed by State law and the ordinances, resolutions, and approved plans of the City of
Beaumont in order to mitigate the effects of Said Local Emergency and
BE IT FURTHER RESOLVED AND ORDERED that the EOC Director of his /her
successor as outlined in Ordinance No. 461 of the City of Beaumont, is hereby designated as the
authorized representative of the City of Beaumont for the purpose of receipt, processing and
coordination of all inquiries and requirements necessary to obtain available state and federal
assistance.
Dated: Decem�ef72, 2010
Kapanias, City Manager/EOC Director
ATTEST:
,e.,
TO: Mayor and Members of the City Council
FROM: Alan C. Kapanicas, City Manager
DATE: January 4, 2011
SUBJECT: Denial of Utility User Tax Refund Claim by AT &T Mobility Entities
BACKGROUND
AT &T Mobility, through its law firm McDermott Will & Emery, is claiming a utility user tax
refund of $23,614.74 for the period November 1, 2005 through September 30, 2010. They claim
they charged and remitted utility users tax on data service during that period.
The City's utility user tax ordinance requires, among other things, a claim be made within three
years for refund. The period in the claim was for almost five years.
FISCAL IMPACT
There is no fiscal impact at this time.
RECOMMENDATION
It is recommended that the City Council:
Deny the AT &T Mobility claim for refund of utility user tax in the amount of
$23,614.74.
Respe 11 submitte
lan C. cas
City Manager
McDermott
Will & Emery
Boston Brussels Chicago Dusseldorf Houston London Los Angeles Miami Milan Margaret C. Wilson
Munich New York Orange County Rome San Diego Silicon Valley Washington, D.C. Attorney at Law
mwilson@mwe.com
Strategic alliance with MWE China Law Offices (Shanghai) +1212 547 5743
November 3, 2010
To: REFUND CLAIM PROCESSING UNIT
Re: AT &T Mobility Claim for Refund of Tax Attributable to Internet Access Services
To Whom It May Concern:
The documentation included in this mailing constitutes a refund claim seeking a refund of tax that was previously
remitted with respect to charges for various wireless services providing Internet access ( "Data Services ") to
customers in your jurisdiction. The Data Services are described in detail in the enclosed statement in support of the
refund claim.
This refund claim is filed by or on behalf of the specific AT &T Mobility affiliate that remitted the tax, as identified
on the enclosed refund claim form, and is joined in by the customers from whom tax amounts were collected, to the
extent and as explained in the enclosed statement in support.
Specifically, this refund claim package includes:
(1) A refund claim form identifying the particular AT &T Mobility affiliate that is filing the claim and the
total amount of tax on Data Services for which a refund is being claimed (that amount includes only
taxes on relevant Data Services; previously remitted taxes related to charges for other goods or
services are not included in the refund claim amount);
(2) A statement in support of the refund claim, which provides background regarding both the Data
Services and the basis for claiming a refund of previously remitted taxes on Data Services;
(3) If applicable, a copy of a waiver agreement executed by the relevant AT &T Mobility affiliate at the
request of your jurisdiction;
(4) A DVD containing encrypted data in support of the refund claim for your jurisdiction, including:
a. A listing of the customers from whom AT &T collected tax on Data Services on bills issued
from November 1, 2005 through September 7, 2010, which tax amounts are included in the refund
claim amount. This schedule provides the total amount of tax on Data Services charged to each
customer (net of adjustments), with customers identified at the billing account number level.
b. A listing of the total monthly amounts of tax billed on Data Services (net of adjustments) for
your jurisdiction from November 1, 2005 through September 7, 2010, which amounts were
remitted by AT &T in accordance with your jurisdiction's periodic remittance requirements and
which in total equal the aggregate by- customer listing of tax billed on Data Services.
(5) A power of attorney form appointing specified attorneys at McDermott Will & Emery LLP as the
representatives of AT &T Mobility and its affiliates for purposes of this refund claim (PLEASE NOTE:
THIS POWER OF ATTORNEY IS NOT INTENDED TO REPLACE OR SUPERCEDE OTHER
POWERS OF ATTORNEY THAT MAY BE ON FILE WITH YOUR JURISDICTION FOR THE
APPLICABLE COMPANY).
You will receive a separate mailing enclosing a decryption code and instructions for accessing the data files
contained on the enclosed DVD. Questions related to the DVD and the data contained therein may be directed to
Linda Fisher, AT &T, lf1212@att.com, (561) 7754319.
Other questions related to the refund claim may be directed to Margaret Wilson, McDermott, Will & Emery LLP,
mwilson@mwe.com, (212) 547 -5743.
S' cerely,
ar C Ison
U.S. practice onducted through McDermott Will & Emery Lea.
340 Madison Avenue New York, New York 10173-1922 Telephone: +1 212 5475400 Facsimile: +1 212 547 5444 www.mwe.com
Claim for Refund
Of California, Beaumont Utility User Tax
This claim for refund of tax is submitted by the following company, an affiliate of ATT Mobility LLC:
Affiliate / Taxpayer's Name:
Affiliate / Taxpayer's FEIN
Business Address:
New Cingular Wireless PCS LLC
22- 3330080
11760 U.S. Highway 1
West Tower, Suite 600
North Palm Beach, FL 33408
Description of Tax: Local Utility Users Surcharge
Time Period: November 1, 2005 through September 30, 2010
Refund Amount Requested: $23,614.74
Reason: Tax was inappropriately collected from customers of the Taxpayer and remitted to your
jurisdiction's tax administration during the above time period as explained in the attached statement.
Supporting detailed billing and tax remittance schedules are also enclosed on the DVD.
The undersigned certifies that this Claim is made on behalf of the Taxpayer named. I declare, under
penalties of perjury that this Claim (including the accompanying schedules and statement) has been
examined by me and to the best of my knowledge and belief is true, correct and complete for the
purpose stated.
Date: /1 -1-16,
Linda A.' Asher
Assistant Secretary and
Director of Tax
1255
Agenda Item No. q , '!�—
STAFF REPORT
To: Mayor and Council Members
From: Community and Economic Development Department
Date: January 4, 2011
Subject: Civic Center Campus Update - Parking Lot Expansion
Background and Analysis:
As part of the overall Civic Center Campus master plan which was approved as part of the
acquisition of the Summit School property from Beaumont Unified School District, the City is
creating additional parking opportunities in the downtown area. Construction work is
proceeding to develop new parking areas on the Summit School site and along Orange Avenue.
The parking improvements will make more parking available for the public in the exiting parking
lots adjacent to the civic center and will provide improved security and safety for police and
other city vehicles. Temporary traffic control devices have been provided along Orange Avenue
to redirect traffic around the construction zone. New utility conduits and lighting fixtures are
being installed before the new parking areas are paved and stripped. Once the paving is
completed, the temporary devices will be replaced with permanent gates and other traffic
calming features in order to complete the campus improvements.
Recommendation:
Staff recommends the RECEIPT and FILE this update report and AUTHORIZATION to
complete the civic center campus parking including the closure of Orange Avenue between Sixth
Street and Seventh Street and the closure of Seventh Street between Magnolia Avenue and the
alley east ofMagnolia Avenue.
C
City
Staff Report
TO: Mayor and City Council
FROM: City Clerk's Office
DATE: January 4, 2011
SUBJECT: Annual Re- Organization of the Beaumont City Council
+ + + + + + + + + + +++ +++++ +++ + + + + + + + ++. " i .......... " i ....... + + + +++ + ++
In December of 2000 the City Council adopted Resolution No. 2000 -45 (attached) for the
establishment of terms of office for the Mayor and Mayor Pro Tempore. Per the
Resolution the City Council will reorganize every year in January. The term of the
reorganization will be for one year, and that each such officer shall serve a maximum of
two consecutive years.
Along with the Council Reorganization, the Mayor will appoint Council Members to
various boards and committees /commissions that related to the operation of the City of
Beaumont including but not limited to WRCOG, RCTC, RTA, RCA, BUSD, STWMA,
and BCVR &P District.
Recommendation:
Entertain nominations for the positions of Mayor and Mayor Pro Tern and Authorize the
Mayor to make appointments to the various boards and committees /commissions per the
attached list of organizations.
7Respeolfu y Sub ed,
Alan Ka icas
City Manager
Steps for Appointment of Mayor and Mayor Pro Tem
1) Mayor requests staff report and status
2) Clerk's Office
a) Request the Council to make nominations for the position of Mayor
b) Close Nominations
C) Request a vote on the nominations
d) Announce the selected Mayor
3) Mayor takes seat
4) Mayor requests staff report and status
a) Request the Council to make nominations for the position of Mayor Pro
Tem
b) Close Nominations
C) Request a vote on the nominations
d) Announce the selected Mayor Pro Tem
5) Mayor Pro Tem takes seat
- O
RESOLUTION NO. 2000 -45
X
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BEAUMONT ESTABLISHING TERMS
OF OFFICE FOR THE MAYOR AND THE MAYOR PRO TEMPORE
Recitals
WHEREAS, the City of Beaumont is a General Law City, duly organized and existing
pursuant to Sections 34000, et M. of the California Government Code; and
WHEREAS, the Government Code authorizes the City Council to choose one of its number as
Mayor, and one of its aumber as Mayor Pro Tempore; and
WHEREAS, ii is the policy of the City Council to promote the rotation of the offices of
Mayor and Mayor Pro Tempore among all members of the City Council; and
WHEREAS, it is the purpose of this Resolution to establish terms of office for the Mayor and
Mayor Pro Tempore. j
NOW, THERtFORE, the City Council of the City of Beaumont hereby resolves as follows:
Section 1. Term of Ofice.
The term of office for the Mayor and for the Mayor Pro Tempore shall be one year each, and
that each such officer I(�shall serve a maximum of two consecutive one -year terms if reelected as
provided herein.
An election 411 be conducted every year in January to elect, or re- elect, as the case may be,
the Mayor and Mayo Pro Tempore.
To promote tl e rotation of office of Mayor and the office of Mayor Pro Tempore, a member
of the City Council m ho has served as such officer for two consecutive one -year terms may be re-
elected to the same o ce if such member has not served in that office for two years or more prior to
such re- election.
The Mayor sb all preside at all meetings of the City Council. If he or she is absent or unable to
act, the Mayor Pro Tempore shall serve until the Mayor returns or is able to act. The Mayor Pro
Tempore shall have all of the powers and duties of the Mayor in the absence of the Mayor.
In the event of � vacancy in the office of Mayor prior to an election, such vacancy shall be
filled by the Mayor Prop Tempore. In the event of a vacancy in the office of the Mayor Pro Tempore
prior to an election, such vacancy shall be filled by appointment of the City Council at its next
regularly- scheduled m I eting following such vacancy.
APPROVED AIND ADOPTED this 5th day of December, 2000.
CITY OF BEAUMONT
By
ROGER BERG, Mayor
Moved, Passes, and �dopted this 5th day of December, 2000
City Council Appointments to Boards and Commissions
1. WRCOG (Council Member)
Alternate (Council Member)
I' Monday of each month k 2 p.m.
2. RCTC Board Member (Council Member)
Alternate (Council Member)
2nd Wednesday of each month @ 9a.m.
3. RTA Board (Council Member)
Alternate (Council Member or at large)
4d' Thursday of the Month k 3 p.m.
4. RCA Committee (Council Member)
Alternate (Council Member)
I' Monday of each month @I p.m.
5. BUSD Liaison (Council Members)
Alternate (Council Member)
2nd and 4'h Tuesday of each month
6. STWMA (Council Member)
(Council Member)
4d' Tuesday of each Month @ 3:30 p.m.
7. BCVR &P District (Council Member)
Alternate (Council Member)
2nd and 4t` Tuesday of each month @7:00 p.m.
8. BCVWD (Council Member)
Alternate (Council Member)
1" Wednesday of each month g 7:00 p.m.
9. T -NOW
Alternate
1' Friday of each month @ 12:00 noon
10. PASSCOM
2nd Tuesday of each month @8:30 a.m.
11. Legislative Liaison
12. Joint CityBCVR &P DISTBUSD
13. Mayor's Breakfast
3rd Thursdav of each month na,7:30 a.m.
14. Highland Springs Committee