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HomeMy Public PortalAboutVillage Hall Parking Lote February 23, 2015 e-mail: jkurlancheekgkeybiscayne.fLgov Mr. Jud Kurlancheek, Director Building, Zoning, Planning & Public Works Department Village Hall Suite 250 88 West McIntyre Street Key Biscayne, FL 33149 RE: PREPARATION OF SURVEY PARKING LOT SOUTH OF VILLAGE HALL OWNED BY MIAMI-DADE COUNTY CT&A PROPOSAL NO. 2015-H07.055 CRP 4EN 1HOMPSON & ASSOCIPJES INC. Engineers Planners Surveyors Landscape Architects 3563 N.W. 53rd Street Fort Lauderdale, FL 33309-6311 (954)739-6400 Fax (954) 739-6409 Dear Mr. Kurlancheek: The firm of Craven Thompson & Associates, Inc. (CT&A), is pleased to provide the following proposal for professional surveying services, for the preparation of a survey depicting the lands, as noted above. I. SURVEYING SERVICES 1.1 Boundary Survey (CT&A Task No. 11050) Prepare a boundary survey of the lands described as Tract A, less the east 179 feet, Biscayne Key Estates, according to the Plat thereof, as recorded in Plat Book 50, Page 61, of the Public Records of Miami -Dade County, Florida. This survey will meet all of the current surveying requirements of the Board of Professional Surveyors and Mappers of the State of Florida. The survey to include the recovery and/or setting of property boundary monumentation, location of above -ground visible improvements (i.e., pavement, slabs, fences, and utility features), within the property boundary. The survey will also include a review of title documents and plotting of encumbrances (easements, etc.) on the survey, based on a title search as provided by the Village. The preparation of the survey will be in AutoCAD version 2014 or higher, drawing file format. In addition to the locations within the property boundary, we will also collect additional locations of the above -ground visible improvements to the edge of pavement, within the adjacent right-of-way of the roads (West Enid Drive and Fernwood Road). Mr. Jud Kurlancheek, Director CT&A Proposal No. 2015-H07.055 February 23, 2015 Page 2 of 5 Lump Sum* $4,800.00 Note: Approximate time of completion: Two (2) to three (3) weeks after receipt of Notice to Proceed (weather permitting). Scope of Serv/ces The scope of services is limited by the specific terms of this proposal. Except as stated specifically herein, no other service will be provided except as "extra work", subject to the fees hereinafter set forth. The terms hereof shall be construed in favor of the firm and all inferences and implications shall be deemed to be for the benefit of the firm. In reviewing this proposal for professional services, it should be understood that the above proposal items and their corresponding fees do not necessarily represent the full scope of services required for the project. Rather, it represents our best effort to set forth those services which we believe to be those requested by you, the Client, and/or those we can determine to be needed to accomplish a particular objective. However, we recognize and we ask that the Client recognize that as a project progresses the scope of service as originally defined may change in content to include work not initially identified. Several factors will cause this to happen: 1. Better understanding of the project and the Client's goals as progress on the project is made. 2. Additional requirements identified by the Client. 3. New laws or governmental agency requirements. As these influences occur and are identified, we will advise you of same and seek your direction as to how you wish to proceed. Work required as a result of the above will be "extra work" outside of the original scope of services. Upon your direction, we will perform the work under the "Hourly Fee Schedule" section of this proposal or we can provide you with a separate proposal should the scope so indicate. Hourly Fee Schedule Principal $220/Hour Principal Engineer $180/Hour Senior Supervising Engineer $160/Hour Principal Surveyor/Landscape Architect/Planner $145/Hour Director of Construction Management $135/Hour Senior Engineer/Senior Landscape Architect $120/Hour Landscape Architect/Senior Planner $115/Hour Professional Land Surveyor $110/Hour Project Engineer/Surveyor/Planner/Biologist/Landscape Designer $105/Hour Senior Field Representative $90/Hour Senior CADD Technician $80/Hour Field Representative $80/Hour Clerical $65/Hour Survey Field Crew (2 -Man Crew) $115/Hour Survey Field Crew (3 -Man Crew) $145/Hour Survey Crew with Laser Scan (3 -Man Crew) $250/Hour Expert Witness Testimony $275/Hour Court Appearances $300/Hour Hourly Charges Hourly work will be billed at our current prevailing rates; however, these are subject to change due to increasing labor and material costs. Hourly work performed outside of normal business hours will be billed at one and a half times the current CRAVEN 1HOMPSON & ASSOCIPJES INC. Mr. Jud Kurlancheek, Director CT&A Proposal No. 2015-H07.055 February 23, 2015 Page 3 of 5 rates for overtime. No notice of change in prevailing rates shall be required. The firm's normal business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. Lump Sum Fees The Lump Sum Fees set forth above are applicable for a period of six (6) months from the date of this proposal. If the work on any item to which a lump sum fee shall apply is not commenced within said period, the firm reserves the right to terminate this Agreement as it relates to said item. If the work is initiated but not concluded within said period, regardless of the reason therefore, the balance of the fee due shall be increased at the rate of one percent (1%) per month for each month the work continues until the work is complete. No prior notice of such adjustment shall be required. Affidavits When an Affidavit, Surveyor's Report, or separate Surveyor's Certificate is requested, there will be a minimum fee of $150.00. In addition, all research and calculation time required in the preparation of this affidavit, report or certificate will be charged at our normal hourly rates for the individuals preparing the affidavit. Ownership of Documents All documents including, but not limited to, drawings and specifications prepared in connection with the project constitute the work product of the firm and a portion of the instruments of service with respect to the project. Such documents and/or specifications constitute a portion of the integral services provided by the firm and, as such, are not intended or represented to be suitable for reuse by you or others or for extensions of the project or in connection with any other project. The firm specifically disclaims any responsibility and/or liability for or in connection with the reuse of such documents and/or specifications or any use thereof beyond the scope of the Project as set forth herein. By your execution of this proposal, you agree to indemnify and hold the firm harmless from all claims, damages, losses and expenses including, but not limited to, attorney's fees arising out of or resulting from the reuse or extended use of such documents or specifications. Assignment It should be expressly understood that this proposal is for the use of the executing Client and is not assignable or assumable by any third party. LIABILITY PURSUANT TO F.S. 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. invoicing and Payment Work will be invoiced at the end of each month based on a proration of work completed to date, with payment expected upon receipt of the invoice by the Client. Client shall notify firm within ten (10) days of receipt of invoice should invoice be found to be unacceptable. Any invoice for which firm is not so notified shall be deemed to be acceptable for purposes of payment by Client. If payment is not received within 45 days of the invoice date, Consultant may terminate this agreement or suspend work under the agreement without further notice, and a late charge of one and one-half percent (1-1/2%) per month on outstanding balance shall accrue until delinquent balance is paid. Client agrees to pay all costs of collection, including reasonable Attorney fees, should such action be required. Client's Responsibilities 1. The Client shall provide full information regarding requirements for the project including a program, which shall set forth the design objectives, constraints and expendability, special equipment and systems and site requirements. CRAVEN 1HOMPSON & ASSOCIATES INC. Mr. Jud Kurlancheek, Director CT&A Proposal No. 2015-H07.055 February 23, 2015 Page 4of5 2. The Client shall furnish a Legal Description of the property and the appropriate Title Information. Acceptance This proposal and fee schedules are based on acceptance within 30 days of the date of preparation. If not accepted by you within that time period, we reserve the right to re- evaluate the terms and conditions contained herein. If the proposed work and fees contained herein are agreeable with you, please sign the enclosed copy of this letter and return same to our office. Should you have any questions regarding the above, please do not hesitate to call. Sincerely, 1A CRAVEN THOMPSON' SSOCIATES, INC. /.77 DOUGLAS M. DA,VIE, P.S.M. Director of Surveying D M D/wg CRAVEN 1HOMPSON & ASSOCIATES INC. Mr. Jud Kurlancheek, Director CT&A Proposal No. 2015-H07.055 February 23, 2015 Page 5 of 5 ACCEPTANCE OF PROPOSAL: The above fees, terms, conditions, and specifications are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined. THIS PROPOSAL ACCEPTED BY: V I I IA c. of Kei I s cry rye Firm Nam 2'23\15 Date 305-3(95-5506 Telephone Number Facsimile Number G:\Proposal-2015\2015-055.docx CRAVEN 1HOMPSON & ASSOCIATES INC.