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20130523CityCouncilPacketV4
AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL May 23, 2013 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 Emergency City Council Meeting Minutes, May 3, 2013 2 City Council Minutes, May 9, 2013 VI. Consideration of Boards, Commissions and Committee Appointments 1 Tom Borkowski, Planning Commission VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Chief Sasser, Tybee Island Fire Department 2 Chief Bryson, Tybee Island Police Department 3 George Reese, Water/Sewer Department 4 Joe Wilson, Department of Public Works 5 Dianne Otto, Planning and Zoning Department 6 Woody Hemphill, River's End Campground 7 Angela Hudson, Finance Department 8 Cullen Chambers, Historic Preservation Presentation 9 Monty Parks, Better Hometown Program 10 Chantel Morton, City Information Signage Recommendations 11 Beach Task Force, Harvey Ferrelle and Mike Foran 12 Tybee CRC Report, Bill O'Brien VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 Jack Rosenberg, Private Parking Lot, 203 14th Street, Tybee Island — Request for more operating days during the tourist season IX. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 Tybee Island Pirate Fest (October 11 — 13): Festival grounds @ 16th Street Lot; Pirate Encampment on beach @16th Street Crossover; Beach Derby from North Beach to 18th Street ; Parade from NB lot to Tybrisa Street X. Consideration of Bids, Contracts, Agreements and Expenditures 1 WastePro proposal for change in service levels and costs — switching from twice weekly garbage pickup to once weekly and/or side door garbage and recycling service. Staff recommends city council approval of a rate change depending on service level decision to reflect recent 1.6% rate contractual increase and a $1.94 charge per customer garbage cart to recover administrative solid waste fund costs and complementary senior recycling expense. 2 Additional Costs for WWII Memorial Restoration and Re-Conditioning of Bronze Plaque. Requires budget adjustment of $505 from 100-9000-61-1000 (Contingency) to 100-6110- 54-1200 3 Ally 3: Proposed improvement by DPW of road surface area, parking spaces in city rights of way and creation of a turnaround area. Estimated cost is $70,000. Parking Committee recommended plan 2-1. Budget Line Item: TBD in FY13 budget 4 Recommend Thomas & Hutton to engineering services of $45,000 for Jones Avenue Water Line Project Budget Line Item Number: TBD for FY 14 Budget 5 Engineering Consulting Independent Contractors Agreement, Downer Davis XI. Consideration of Approval of Consent Agenda XII. Public Hearings XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 16-2013, Historic Preservation 2 Second Reading, 17-2013, Footings 3 Second Reading, 18, Angled Parking 4 Second Reading, 19-2013, Kitchen XIV. Council, Officials and City Attorney Considerations & Comments 1 Jason Buelterman a) Use of SPLOST fund for beach bath house 2 Wanda Doyle a) Status of 142 Lewis b) Public Safety Building c) Review of Section 66-148 3 Tom Groover a) Purchase of a mat at 7th Street crossover 4 Jan Fox a) A city council committee to consider financial policy issues facing the City and make recommendation b) Audit 5 Bubba Hughes a) Southeast Corrections contract b) Supplement to the contract with Alton Brown, Salt Meadows XV. City Managers Report 1 Short Term Work Program 2 Action Item List XVI. Minutes of Boards and Committees 1 Infrastructure Committee Minutes, April 11, 2013 2 Better Hometown Board of Directors Minutes, February 20 and March 20, 2013 3 Historic Preservation Commission, March 18, 2013 XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND "Zs to make Tybee Island the premier beach community in which to live, work,and play." t THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." City Council Minutes 20130503 Consideration of Items for Consent Agenda Mayor Buelterman called the emergency city council meeting to order at 3:45PM on May 3, 2013. Those present were Tom Groover, Jan Fox, and Bill Garbett. Also attending were Diane Schleicher, City Manager and Janet LeViner, Clerk of Council. Mayor Buelterman explained he called this meeting due to unusual circumstances regarding weather conditions. Tom Groover made a motion to approve the one day Alcohol License Request, Special Event, Beer, Wine and Liquor, White Party, Surfside Restaurants Corp on Saturday, May 4, 2013; 6:00 — 11:00PM. Bill Garbett seconded. Vote was unanimous. Bill Garbett made a motion to authorize the selling of alcohol for a special event on public property. Event to be held at the Tybee Island YMCA. Tom Groover seconded. Vote was unanimous. Bill Garbett made a motion to adjourn. Tom Groover seconded. Vote was unanimous. Meeting adjourned at 3:55PM City Council Minutes 20130509 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on May 9, 2013. Those present were Mayor pro tern Wanda Doyle, Paul Wolff, Torn Groover, Jan Fox, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Dianne Otto, Manager, Planning and Zoning Department; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • City Council Minutes, April 25, 2013 • Acceptance of the loan from GEFA for $660,000 to $850,000 for automated reading system meters and expend $8,500 for closing fees. Discussion. Mr. Wolff clarified this item as Mr. Reese would like to purchase the system that mayor and council wanted to transition to at a later date. This system could cost up to an additional $100,000. He further explained that the City would not borrow the additional monies unless needed. • Reject Ante litem, 18th Place, Tracy Young owner Mayor Buelterman called the regular meeting to order at 7:05PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation: Rev. Hank Perry • Pledge of Allegiance Recognitions and Proclamations Mayor Buelterman asked Joey Burel, Carolyn Smith and Roxy Hogan to come forward. He presented them with a Certificate of Appreciation as they were recognized by the Coastal Georgia YMCA as the Volunteers of the Year for their work with the Rising TYde Food Pantry. Report of Staff, Boards, Standing Committees and/or Invited Guests Jim Kluttz, Friends of Tybee Theater, deferred to future meeting Jonathan Lynn, WFN Consulting, Solar Division, approached mayor and council to do a presentation regarding solar power. He also spoke on the advantages of putting solar panels on city buildings. Mayor and council agreed to have an assessment done to show the possible cost savings for the City. Paul Wolff made a motion to approve the consent agenda. Tom Groover seconded. Vote was unanimous. Public Hearings Special Review — Residential bed and breakfast — 21 Officers Row; PIN 4- 0002-20-014; Zone R-1; Sherry Stipp & Asynthia Sukal, petitioner. Wanda Doyle recused herself. Ms. Otto approached mayor and council explaining this is a special review for a bed and breakfast, heard by the Planning Commission on April 16th The vote was 4-0 to approve. The proposal is for five rental units, one unit to be owner occupied and eight parking spaces. There is an existing buffer on the property which extends the full length of the home but does not extend the full length of the front yard. Mr. Wolff asked Ms. Otto if the owners are doing away with the parking at the top of the property and re-landscaping. Ms. Otto confirmed. Cliff Bentsen and Annice Estes, 117 Cedarwood, approached mayor and council to speak in favor of this request. Mr. Garbett asked Ms. Otto if this would be owner occupied. Ms. Otto stated that the owner will not be living on the property but the petitioner's sister will. Mr. Branch stated that after review the Code, it is his interpretation that the owner shall reside on the property. He further explained that the owner of the property is different from the owner of the business and the owner of the business will be residing on the property. Paul Wolff made a motion to approve. Tom Groover seconded. Vote was unanimous, 5-0. Variance — front setback for construction of a single-family dwelling — Lot A, S. Campbell Ave; PIN 4-0019-02-007A; Zone R-2; Jason Craft and Mary Pulk, petitioners. Ms. Otto approached mayor and council to explain this variance request. Zoning for this property is R-2 and the proposal is for an 8' front setback rather than the required 20' front as shown on the survey. She explained the City rights of way are rather expansive in that area varying from 30' to 35' from the edge of the pavement to the property line. The home would be 8' from that line if approved. Ms. Otto then explained the setbacks of the property and the footprint of the home and without the requested variance the lot would be long and skinny. A State Marsh Buffer Encroachment Variance would be needed if the owner were to place the home further to the rear of the property. It is also the intent of the owner not to remove any trees unless necessary. The Planning Commission heard this request and the vote was unanimous to approve. Barry Brown made a motion to approve. Wanda Doyle seconded. Vote was unanimous. Variance — Remove walls, paving, steps/build walls — 2 Eighteenth Place; PIN 4-0009-06-038; Zone R-2; Wistar Lewis, petitioner. Ms. Otto approached mayor and council explaining that Mr. Lewis has been before mayor and council previously for this location. In order to meet the Department of Natural Resources requirements, a permit requires there are additional concrete areas that would need to be removed and returned to a natural vegetative state. The Planning Commission voted unanimously to approve this request. Mr. Wolff asked if after the demolition, the only walls that will be rebuilt are concurrent with existing. Further, the petitioner is not adding walls just putting back in the previous location. Ms. Otto stated no, as the petitioner will be adding walls due to the openings as shown on the drawing in their packets. She further explained that this work is within the City of Tybee's 10' off the toe of the dune as the property line is the seawall where as many other ocean front lots own a portion of the dune field. Wanda Doyle made a motion to approve. Barry Brown seconded. Vote was unanimous. Site Plan Approval — new construction at existing special events facility — 1114 Hwy 80; PIN 4-0026-11-012A, -011, -010; Zone C-2; Stacye Jarrell, petitioner. Ms. Otto approached mayor and council stating this request is in the C-2 zone and it is to add an add-on to the existing structure. There is a vacant lot that is at the end of the driveway which is the proposed location for the add-on. The petitioner will also be using the steeple from the chapel and due to the installation will not require a height variance. The property owner is in the process of purchasing the third lot as shown on the drawing in their packet. The parking plan is large and challenging to understand as all parking is proposed to be valet. Ms. Otto continued to explain that parking in the buffer has been approved by the state and those would be spaces of last resort. She stated that as proposed, the parking plan does meet the number of spaces required based on the proposed use. Mr. Wolff asked Ms. Otto if the petitioner has the required parking spaces on the plan. Ms. Otto replied they have 100 parking spaces, 96 regular, 4 handicaps and the required number of spaces is 97. Mayor Buelterman asked Ms. Otto why the add-on was not raised as the chapel was. Ms. Otto also explained the original building did not have to be raised but it was the desire of the petitioner to have it raised. Bill Garbett made a motion to approve. Wanda Doyle seconded. Vote was unanimous. Site Plan Approval — storage containers at existing commercial business — 211 Butler Ave.; PIN 4-0004-08-004; Zone C-1; William Navon, petitioner. Ms. Otto approached mayor and council stating the request is for two (2) side by side storage containers at the existing commercial business as depicted on the diagram in their packet. The petitioner has included a privacy fence around these containers and the parking spaces affected by these containers will not alter the parking spaces required. She stated the Planning Commission denied this request. Ms. Doyle asked Ms. Otto to explain the Planning Commission reasoning to deny this request. Ms. Otto stated that as proposed there is no additional buffering being offered in this request. What is currently on the property is buffering that was installed when the commercial business was built. She explained the current buffering, as depicted with the photographs in their packets, meets the City's requirements. Ms. Otto stated that at the Planning Commission meeting an adjacent property owner on Lovell Avenue was present and suggested the containers be relocated to another section of the Greenspace. In this way she would not be able to see them. Ms. Otto also received an email in opposition of this request. Ms. Doyle asked for clarification as to the relocation of the containers to another property. Ms. Otto responded that with the previous approval, it was stipulated that the petitioner could only have two (2) containers on the property behind the warehouse on McKenzie Street. This property is not owned by the petitioner and the property owner would have to approve the additional storage units on that property. Mayor Buelterman asked if a public hearing would be required to put the additional storage units at McKenzie. Ms. Otto confirmed. Mr. Navon approached mayor and council stating that he is willing to install an 8' privacy fence much like the ones on his other properties. Ms. Doyle read from the Staff Report that is included in the packet regarding Section 4-050(E), Land Development Code: "the purpose and intent of commercial districts is to provide central locations for city businesses and services to meet the market needs of Tybee Island residents and visitors". She further stated that the purpose of having storage is to meet the needs of the residents and visitors. Mr. Garbett stated he has a problem with considering a cargo box as an assessor structure even through his request was previously approved by mayor and council. Ms. Otto replied that these storage containers will be anchored and meet drainage requirements. Ms. Fox asked Mr. Navon if he has considered replacing the grasses with trees. Mr. Navon stated there are young live oaks on the property which will aid with the buffer. He is also in agreement to plant one or two live oaks in the grassy area. Mr. Groover asked Ms. Otto how big a structure has to be before it is considered a building. Ms. Otto responded these containers are considered an accessory use to the primary structure but could be considered storage buildings. After a short discussion regarding the storage units, Mr. Navon stated he is within his limitations of what he is requesting. Mr. Groover still has concerns regarding the number of containers on the Island as well as the number in the future. Mr. Garbett asked Mr. Navon if he has considered building something other than the containers. Mr. Navon replied that with a fence around these units you will not be able to see the containers. Mr. Garbett does not agree. Mr. Navon continued by stating that with the fence and the proposed live oaks the containers will not be visible. Mr. Brown is not in agreement with the placement of the containers as he has received several telephone calls in opposition. His preference would be for Mr. Navon to build some sort of structure which would be used as a warehouse. Tom Groover made a motion to deny. Paul Wolff seconded. Discussion: Ms. Doyle asked Mr. Groover why his motion is to deny as the petitioner has a piece of commercial property that they are paying taxes on and they should be allowed to have these containers. She further asked if this was personal or are mayor and council looking at the guidelines and rules. Mr. Groover called for a vote. Voting in favor were Paul Wolff, Tom Groover, Jan Fox, Barry Brown and Bill Garbett. Voting against was Wanda Doyle. Motion to deny passed 5-1. Variance — accessory structure at existing single-family residence — 61 Solomon Ave.; PIN 4-0020-04-003; Zone R-1; Michael Lucas, petitioner. Ms. Otto approached mayor and council stating that this request was before them previously and the vote was to continue until measurements could be provided. Mayor Buelterman asked Ms. Otto the determination of the Planning Commission. Ms. Otto stated the vote was unanimous to deny. She further explained that Mr. Lucas came to the office to clarify the measurements of the proposed accessory structure. He indicated it would be 5' from the rear property line to the post that will hold the roof and 3' from the side fence that will hold up the roof as well. Mr. Garbett clarified that nothing has changed from the previous application as the petitioner has not met the setback requirements. Ms. Otto confirmed and clarified if this was an at-grade deck patio there is no setback requirements but once a roof is built, it is considered an accessory structure. Mr. Groover asked what the setback is for the roof off the property line. Ms. Otto stated that off the side property line according to the drawing provided by Mr. Lucas, it is 3' from the post to the fence. She further explained that Mr. Lucas could have up to a 2' roof overhang that is allowed. Mr. Groover then asked Ms. Otto: according to the ordinance, what would the distant be of the roof from the adjacent property. Ms. Otto stated the roof will need to be 5' from either property line. Mr. Wolff asked Ms. Otto if this deck was put into a different category in terms of footing due to the addition of a roof. Ms. Otto stated that staff has not done an inspection as a permit has not been issued due to the requirement of a variance. Mr. Wolff asked if this request were to be approved, would the petitioner need to set the posts in footings and strap them according to Code. Ms. Otto confirmed. Mr. Lucas approached mayor and council and stated that he is not asking for anything more than the adjacent property owner has done as he has a roof two (2) feet off the property line. Mr. Garbett asked Mr. Lucas if there is a hardship involved that would prohibit him from building this according to the Code. Mr. Lucas stated the hardship would be the money he has already invested in the materials. A discussion was held regarding the setback requirements and the potential roof overhand. Mayor Buelterman asked Ms. Otto if there were a limit as to the length of the overhang. Ms. Otto stated no. Mr. Barry offered solutions to the questions as hand. He suggested that Mr. Lucas leave the vertical posts as shown on the drawing and the roof set in 5' and there would be a 2' overhang and the posts could be used for lattice. Ms. Otto responded that if mayor and council approve the variance, it might be difficult, if in the future, if Mr. Lucas erected a wall between the posts as it would be a violation of the Code. Mayor Buelterman stated that it is his understanding that Mr. Lucas is getting a 2' variance on one side, if approved by mayor and council. Ms. Otto confirmed. Mr. Wolff asked Ms. Otto if staff has confirmed the measurements as shown on the drawing. Ms. Otto stated no. Bill Garbett made a motion to deny. Paul Wolff seconded. Voting in favor were Paul Wolff, Jan Fox, Wanda Doyle and Bill Garbett. Voting against were Tom Groover and Barry Brown. Motion to deny passed 4-2. Text Amendments • Article 9, Section 9-050, Technical Codes Adopted. Ms. Otto approached mayor and council stating the policy of the City has been a requirement for footings that are 36"x36"x36" with 20" of concrete to include reinforcing steel. The source of the standard was developed from a memorandum from Chatham County in 2007. Staff is requesting this be put in ordinance form rather than policy. Staff has been working with the Department of Community Affairs to communicate to them any variations from the International Codes such as Tybee Island's requirement for only copper wiring and single family homes to have two mean of egresses. What is before mayor and council is an ordinance that would require more substantial footing than required by the Code. The Standards that are used are an adaptation from the SST99 which is specific to hurricane construction. She further explained that the tables only include 90, 100 and 110 mph wind zones but does not include 130 mph wind zone that Tybee Island is nor does it include the 120 mph wind zone that the balance of Chatham County is considered. By adopting this ordinance it formalizes what staff has been doing. Ms. Otto stated that Tybee Island's soil is sandy and loose and difficult without going deeper to get compacted soil that is needed for a footing. She explained that Chatham County is using a 24"x24"x24" in their 120 mph wind zone with 24" of concrete. Mr. Wolff is supportive of this ordinance and stated that in Buford County their Code states the footings are 4'x4'x1' deep with solid reinforced concrete but they are required to have 1' square concrete beams reinforced connecting those footings. In this way the footings do not collapse only move a bit with surges. Mayor Buelterman asked Mr. Brown his interpretation regarding the proposed ordinance. He concurred and indicated that South Carolina's rules on FEMA are more restrictive than Georgia. Paul Wolff made a motion to approve. Tom Groover seconded. Vote was unanimous. • Article 3, Section 3-080, Off-street Parking Requirements. Ms. Otto approached mayor and council stating the Planning Commission approved the proposed ordinance unanimously. She further explained that the table as shown in the proposed ordinance which describes the various angles for parking spaces would be added to Section 3-080(E). The intent of this ordinance is make people aware, when drawing parking plans, a angled parking space requires a wider curb than 9' as the 9' is measured at the angle but when you go to the curb it is measured on the straight line. Ms. Otto thanked Mr. Garbett for bringing the diagram to the Planning Commission as it will be a helpful tool in the ordinance to guide those that are designing parking lots. Paul Wolff made a motion to approve. Tom Groover seconded. Vote was unanimous. • Article 2, Definitions. Ms. Otto approached mayor and council stating staff is struggling with the definition of a kitchen primarily related to the water/sewer schedule. She further explained that there are different rates for those who have kitchens and those who do not. Planning Commission considered this at their April meeting and voted 4-0 for a blend of the three options that are in the packet. Ms. Otto then explained the three options. Option one and two were taken from the Planner's Dictionary which is published by the American Planning Association. Option three came from the Savannah/Chatham Unified Code which has not been adopted. It was the recommendation of the Planning Commission to blend option three with language that was taken from option one. Mayor Buelterman asked Ms. Otto if there is a microwave, it is considered a kitchen. Ms. Otto confirmed. Mr. Wolff would recommend the wording of the Planning Commission by striking the word microwave as range top and/or oven would constitute a kitchen. Mr. Groover then asked if the area is lacking the utility connection suitable for servicing a range or oven does that constitute a kitchen. Ms. Otto replied if there is a microwave, sink, and refrigerator, yes. Mayor Buelterman recommended the word microwave be taken out and change the last sentence to state "if any of the above are present, this area shall be considered a kitchen". Mr. Branch stated that his interruption of the proposed ordinance is the last "or utility connections" modifies everything to where it means a kitchen means any area used for preparation of food which contains (1) sink; (2) refrigerator; (3) stove or range top; and (4) oven or microwave or utility connection. He further recommended the last "or" in the sentence needs to be an "and". Mr. Wolff recommended the language should read: "Kitchen means an area used for preparation of food, which contains a sink, refrigerator, stove or range top, oven, or utility connections suitable for servicing a range or oven and if all the above components are present, the area shall be considered a kitchen". Tom Reichfort approached mayor and council and suggested the requirement should be numbered in that way it would be clearer. Mr. Branch agreed. He further recommended mayor and council not amend the Code to add "kitchen". He clarified that "kitchen" is in the Code but not as a definition. Mayor Buelterman asked staff to review Mr. Branch's assertion and bring back to mayor and council as a future council meeting. Paul Wolff made a motion to continue until the city council meeting on May 23, 2013. Bill Garbett seconded. Vote was unanimous. Short Term Work Program. Ms. Otto approached mayor and council stating this is a Resolution that will need to be adopted to show changes in the Short Term Work Program. Those changes which have been incorporated are the addition of the construction of the Public Safety Building and funding shift regarding SPLOST monies. Paul Wolff made a motion to approve. Jan Fox seconded. Vote was unanimous. Council, Officials and City Attorney Considerations and Comments WastePro. Mr. Brown would like the residents to be reminded that there are no additional charges for the extra pickup day. Mayor Buelterman asked Ms. Schleicher to explain the cost of living increase. Ms. Schleicher responded it would start immediately and is part of the contract. The increase will reflect on the upcoming bill to the City and she will bring recommendations from staff at the May 23, 2013 city council meeting on how to bill the residents. She further explained that mayor and council will need to determine the services that WastePro will provide to the City, i.e., one a week pickup, twice a week pickup and side door pickup. Mayor Buelterman confirmed the City will be billed per the contract 1.7% and determine how to pass along to the consumer. Ms. Schleicher stated that it is actually 1.6% and before the monthly charge for garbage collection was $12.03 and it has increased to $12.22. The recycling has increased from $3.02 to $3.07. She would recommend making all changes to the contract at one time. Ms. Schleicher will bring a chart to mayor and council with all available options. Mr. Brown asked Ms. Schleicher if side door pickup was rejected by the residents with the recent survey. Ms. Schleicher confirmed and explained that the survey is available online as well as hard copy for those who do not have computer access. Mr. Brown stated for those who would like side door pickup, they can contact WastePro directly and set this up. Ms. Schleicher agreed and explained side door pick up is $15.00 monthly for both garbage and recycling. Public Safety Building. Ms. Doyle explained that there are a few items that need to be addressed prior to moving forward with the design phase. The sally port was an addendum item and after discussion with the Public Safety Committee it is their recommendation it should be part of the first phase due to the design. It will not be enclosed but rather fenced in with a gate. Mr. Poticny, Greenline Architecture, approached mayor and council to address any questions they might have. Mr. Brown asked Mr. Poticny if the sally port would be a breezeway with a gate around it. He confirmed as it is basically an enclosed carport. Ms. Doyle stated the next item was the fire bay as this is also an addendum item. She explained that if the use would be just for a fire truck and recommends it not be an addendum item. Mr. Poticny explained that he spoke to Chief Sasser and he recommended the area not be used as a fire bay. Mayor Buelterman stated it was his understanding that the fire bay not be included in the plan. Ms. Doyle explained that the fire bay was included in the RFP as an addendum and there are questions if it needs to be included in the design. A discussion ensued regarding the costs of the fire bay which would include water, sewer, heating and air conditioning, sleeping quarters and office space. Mayor Buelterman stated that the current location of the fire station is convenient and centralized and does not feel having the fire bay included at the new public safety would be money well spent. Mr. Brown expressed his concerns as to future use of the fire bay if the current fire station were destroyed. Mr. Poticny explained that the best thing for the building is to have a free standing garage which would make ingress and egress for vehicles easier and if mayor and council would like to have this area as an add alternate item, it makes it a clean cut as opposed to building it as part of the main building. He would further recommend the space be used for a truck bay or for storage. Ms. Doyle explained that this is an addendum item as part of the design, even if it were built the way it was originally designed, it is either built or may be added to the design at a later date. Ms. Fox stated it would be her preference to put the money allocated for the fire bay into the current fire station. Mayor Buelterman concurred. Mr. Brown asked Mr. Poticny if the fire bay was included in the original scope of work. He confirmed. Mr. Brown then asked if the fire bay was not done, how that would reflect in the cost per square foot of the building. Mr. Poticny stated that he would use that effort in some other part of the building such as the court room. Mr. Groover asked if the footprint of the fire bay could remain on the original design so in the future other council members would know what was supposed to be in that space. Mr. Poticny stated yes and it is their desire to leave this evening with a clear cut understanding of what mayor and council would like so they begin the design phase. Mr. Branch recommended that mayor and council take a vote to give the architect direction on the written program i.e., which components to the building there will be, administrative, court house, etc. Mayor Buelterman agreed. Ms. Doyle stated there is another item that she would like clarification on and that would be having one floor as opposed to two. She further stated that Chief Bryson feels the one floor is sufficient and there could be expansion in the attic area if needed. Mayor Buelterman agrees and feels the costs should be kept down. Mr. Poticny explained that space can be captured within the attic space. Mr. Brown would like the subflooring installed in the attic area and the design could include louvered shutters which would cover the rough opening for windows. Ms. Doyle agrees with Mr. Brown and would like to move forward with that suggestion. She then moved on to address the shooting aisle. Mr. Roberts approached mayor and council stating that he had a discussion with Chief Bryson to his needs regarding a shooting aisle. This would increase the cost of the building as well even though it is a small square foot area. Mr. Groover asked if office space could be included for TEMA and administrative offices for the fire department. He discussed how the current facilities are not cost effective for heating and cooling and he feels they would be better served if their offices were moved to the new facility. Mr. Roberts stated they are working on positions that currently exist and additional space is in the design for additional personnel but have not left offices to be used for miscellaneous functions. If this was added, it would create additional square footage. Ms. Doyle feels this could be done at a later time. Mayor Buelterman stated that there are four issues at hand: (1) sally port; (2) fire bay; (3) one floor as opposed to two floors and (4) shooting aisle. Wanda Doyle made a motion to approve the programming submittal from Greenline to include the sally port not as an addendum (not as a bid alternate); to include a footprint for the fire bay; second floor/attic for expansion and growth; and shooting aisle to delay until further information is received. Barry Brown seconded. Vote was unanimous. Tommy Branch stated he wanted to point out for the record this evening that Billy Navon's site plan was denied because the property abutted residential and the site plan did not meet the basic requirements of 3-160(C)(1), so that the City's action was taken under special review on recommendation of the planning commission. Paul Wolff made a motion to adjourn to Executive Session to discuss litigation and personnel. Tom Groover seconded. Vote was unanimous Paul Wolff made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous. Tom Groover made a motion to adjourn. Bill Garbett seconded. Vote was unanimous. Meeting adjourned at 9:05PM. Highly Effective Manager with Proven Track Record of quickly and consistently improving the effectiveness of the organizations that I have had the privilege of leading or been a member of. SKILLS ➢ Outstanding ➢ Maximize goal attainment ➢ Team Player organizational skills through solid ➢ Record of Improved ➢ Able to Control Expenses fundamentals and Performance ➢ High sense of urgency consistent execution. ➢ Positive leader ➢ Integrity ➢ Streamline processes ➢ Team builder ➢ High employee/co- ➢ Able to accurately analyze ➢ Effective negotiator worker and customer and solve problems, satisfaction. ➢ Contribute to Team Effort PROFESSIONAL ACHIEVEMENTS In over twenty years as a General Manager, I have been responsible for the efficient operation of automobile dealerships to include: hiring and training of personnel, budgeting, controlling expenses, managing teams of managers, meeting sales goals, and most importantly, achieving strong profits for the company. In addition, I was responsible for negotiating with vendors for goods and services that were necessary for the efficient operation of our organization. This was important to insure that we got the most value for the dollar spent and that we got the right goods and services at the right time and at the right price. As the General Manager I was also responsible for negotiating with the suppliers on new vehicle stocking requirements, ordering and managing multi-million dollar vehicle inventories to support sales of up to 280 new and used vehicles per month at peak selling conditions. In addition I managed the process of acquiring used vehicles on the open market insuring that the inventory matched sales demand. This is especially critical when used vehicles are depreciating daily and market conditions can change rapidly through changes in fuel costs and customer demand. I also managed the acquisition of parts and accessories,their storage and security. Situation # 1: Responsible for the operation of the entire business of as many as 150 employees. The business was losing money YTD and had lost money for the previous full year. In my first month the dealership earned a $46,000 net profit and a $92,000 net profit the second month. Erased the YTD loss—the dealership ended the year with $546,000 net profit. During my first three full years the dealership had the highest combined consecutive three years dealership profit in the previous ten years of the company. Was responsible for the operation of the entire organization with peak volumes of 250+ new & used retail, 50+ medium trucks and as many as 100 fleet. The turnaround was achieved through positive leadership, building a team mentality, streamlining processes, controlling new and used vehicle inventory, reducing unnecessary expenses, and getting people to perform at their highest levels. All of this was accomplished with high employee & high customer satisfaction. (J.C. Lewis Ford—Savannah) Situation # 2: As General Manager was responsible for the operation of the entire business operation to include sales, service, Human Resources, and Customer Satisfaction. Personally responsible for increased dealership profit by 83% in first year alone. Increased year to date service gross by 106%. Took customer satisfaction standing from 38th out of 57 dealerships in our group in my first year to 6th in my second year, and 4th in my third year. Accomplished the turnarounds while having total responsibility for operating the business, and training the dealer's son to take over the organization. (Joe Sartain Ford, Decatur AL) Situation #3: Was initially retained by a metro automotive group in a consulting capacity to fix an ailing dealership. Due to success of the initial assignment, was offered full time job as general manager of major domestic. In my nine months as general manager, profit was $683k versus $280k for entire calendar year prior to my arrival. Dealership was on track for total YTD profit in excess of $1 million. Increased retail volume from 220 new & used retail to an average of over 280 per month-330 plus in best month. Was number one retail metro volume every month except one (started 5th out of 6). (Serra Automotive Group, Birmingham, AL) Situation # 4: During my fifteen months as General Manager responsible for the entire sales operation, the dealership made a net profit of One Million Dollars. In the fourteen months prior to my arrival the dealership's total net profit for those months combined was under $100,000 total. Was responsible for the entire sales operation to include: planning, marketing, logistics, and overall leadership. (Adamson Ford, Birmingham, AL) • General Manager, Golden Isles Nissan, Brunswick, GA 2009-2010 (Officially retired May 1, 2010) • General Manager, J.C. Lewis Motor Company, Savannah, GA. 2001-2008 • Management Consultant, Tom Borkowski, Inc., Birmingham, AL. /Savannah, GA 1998-2001 /2008-2009 (Originally Incorporated July, 1992) • General Manager, Joe Sartain Ford, Decatur, Al. 1994-1998 • General Manager, Serra Chevrolet, Birmingham, AL. 1992-1993 • General Manager, Sales Operations of Adamson Ford, Birmingham,AL. 1991-1992 EDUCATION Graduated from United States Military Academy,West Point, New York MILITARY EXPERIENCE/ADDITIONAL QUALIFICATIONS Situation#1 From March 1967 thru November 1967 I was responsible for setting up and managing the petroleum distribution network in The Netherlands and Belgium that was caused by the U.S.Army Petroleum Distribution Command's(USAPDC)relocation from France. The Benelux network of commercially-owned storage facilities and refineries replaced five tank farms and the entire U.S. pipeline system that stretched from St. Nazaire in western France to Saarbrucken, Germany. With the assistance of two technical experts(one Dutch national and one British national), I managed the off- loading of international petroleum tankers into commercial storage facilities such as Pakhuismeesteren and the Royal Dutch Shell refinery in Rotterdam;Amatex in Amsterdam; and facilities in Antwerp, Liege, Ostend,and Brussells in Belgium. The offloading included testing of the fuels,verification of quality and quantities for payment to fuel suppliers, and management of the fuel storage through periodic testing and regular inventories of fuels while in each facility. I was then responsible for coordinating shipment of the fuels via Rhine River barge, rail, and the NATO pipeline system for all the U.S. Forces in Germany. I was on call 24 hours per day, 7 days per week for the entire posting. I often worked 36-72 hours at a time(with catnaps)due to scheduled shipping arrivals at different port locations. This was carried off successfully without a formal job description (it was caused"overnight"as a result of U.S. forces being kicked out of France by DeGaulle)and without direct supervision—without a hitch. Due to my record of achievement, USAPDC transferred me back to Germany to take over as the company commander of an Engineer Company that had failed two AGI inspections(I relieved the Company Commander,a CPT—I was a 1st Lt.—we passed the inspection on my first try 45 days later). Situation#2 From October 1968 to March 1969 I was the Company Commander of the 528th Petroleum Company headquartered in Vung Tau, South Vietnam. My unit was responsible for supplying fuels to U.S. and allied units in the southern third of the country from Saigon throughout the entire Mekong Delta. The fuels were delivered to our tank farm by ocean-going vessel. From there the fuels were delivered to our Delta locations in Vinh Long, My Tho and Soc Trang by tanker truck and ocean-going barge for further delivery to or pick-up by individual users. My command was responsible for storage and testing of the fuels to insure they met specifications and then to schedule and affect timely delivery to sustain the mission. Situation # 3 From May 1968 through September 1968 I was responsible for contracting for diverse supplies for the U.S. and South Vietnamese armies. supplies consisted of items such as combat bandages, sampans to be used by ARVN indigenous forces for special ops in the rivers and tributaries of the Mekong Delta, and manufactured goods such as "bullet-catchers" for mini-guns on combat helicopters. (The bullet-catchers were necessitated because the mini-guns had no safety settings and maintenance of the guns often resulted in serious injuries to U.S. personnel.)This was accomplished by solicitations throughout the country from Saigon south throughout the Mekong delta. With the assistance of a Vietnamese interpreter I would travel the country to locate local manufacturers, negotiate terms,verify delivery of various goods, and affect payment in cash. I had received my training through the contracting officer's school in Fort Lee,VA. Situation#4 While I was commander of the 528th Petroleum Company in Vietnam, our tank farm was periodically attacked by Vietcong rockets. On one particular occasion one of our tanks containing over a hundred thousand gallons of Jet Fuel received a direct hit. During that attack the complete tank farm was at risk of being destroyed. To avert disaster and under the threat of both continuing rocket fire and possible explosion of the burning tank causing complete loss of the facility, I personally surveyed the condition of the burning tank and consulted with my NCO's. We decided to pump the tank out to a ship moored at our docks. This was accomplished successfully without loss of the facility, without injury to personnel, and without loss of fuel. In addition we were able to continue to support our mission within 48 hours of the initial attack. For this I received the Bronze Star Medal for Valor. The citation is a part of my military record. ORGANIZATIONS Board Member Better Business Bureau of Savannah-6 years Executive Committee Better Business Bureau of Savannah-4 Years Volunteer Worker—Bachus Children's Hospital, Savannah-5 Years West Point Association of Graduates-45 Years Thomas F. Borkowski Post Office Box 30126 Savannah, GA 31410 t.f.borkowski gmaiI.com (912) 398-1387 Tybee Island Fire Deptartment Quarterly Report Jan thru Mar 2013 OEoIS49 w ; c. ph. vi l =, � GEORGIA ,� . Fire Deptartment J ',1 fit Currently the Tybee Island Fire Department has 26 Volunteer Firefighters and 1 Full Time Firefighter. We have 1 Part Time Firefighter who is also a Master Firefighter with the City of Savannah . Additionally, we have 4 First Responders for Squad 6 who are not firefighters. 3rd Quarter Statistics : False Alarms: 23 �� Fire Calls(Brush, Vehicle, Residential) 6 0� ; Boat/ Water Rescue 1 Haz. Mat (Gas Leaks) 1 �_1��c��_ Squad 6 Medical Calls 7 /� �C ' Mutual Aid 0 Community Service 5 Total Calls 43 4):0 Training Hours 36 11 Emergency Management: Attended the January Public Safety Committee meeting and recorded the minutes. Attended the CEMA Multi -Agency Coordination Systems Meeting. Met with John McIntyre,field representative with Local Government Risk Management and Janice Elliott to review the Workers Comp claims for 2010, 2011 and 2012. He visited the Fire Department, Police Department, DPW Shop, Memorial and Jaycee Parks. Attended the February Green team Meeting. Have begun the process of refurbishing the Old Life Guard Trailer into a Mobile Command Unit. Met with the Mayor, City Manager and Chief Sasser to review the after action report of our Hurricane Recovery Exercise entitled "Operation Coordinated Recovery." Attended the February 26 Department Head Meeting to review the after action report of our Hurricane Recovery Exercise entitled "Operation Coordinated Recovery". Attended the February Public Safety Committee Meeting and recorded the minutes. Attended the March 5th Sea level Rise Adaption/ Planning meeting. Completed the Incident Command System Forms Course MGT - 347 delivered by Texas A& M Engineering Extension Service. Attended the Kick off Meeting for the design of the New Public Safety meeting and recorded the minutes. Attended the March 26 Green Team meeting. Attended the March Public Safety Committee Meeting and recorded the minutes. 11,11' EM LrMrn6cvGEMENT Ocean Rescue : Drownings 0 Rescues 0 Medicals 11 Lost Persons 0 Fights 0 Public Service 4 rs.YBE� 01 f ISLAND GEORGIA City of Tybee Island Police Department Quarterly Report 1EE ISLAN0 0 POLi6 Presented by: Chief of Police Robert J. Bryson . BEE ISLAND Statistical Data - January pOL16. Calls for Service: 926 Arrests: 27 Traffic Citations: 154 • Arap Traffic Counter: 108,379 East bound 125,234 West Vehicular Accidents: Reports: 4 Departmental: 0 Special Events: Polar Plunge Critz Run A. 4 41 , 4 T . BEE SLANG 0 0 tatistica Data February p„L... ----\\ Calls for Service: 1 567 � ,w�,. is li Arrests: -, � 4 8 R .:` �' fix, _ a ` '"O Traffic Citations: 213 ,,, ':-,, Traffic Counter: 1 04,581 East HWY 80 1 20,033 West HWY 80 : - ,. .� �:-, Vehicular Accidents: � - Reports: 6 Departmental: 0 Special Events: Retrieved from Google.pics Mardi Gras 1 BEE ISLAND Statistical Data ® March POLIO Calls for Service: 977 Arrests: _ , " 116 _ -- Traffic Citations: '" 248 w� Traffic Counter: 205,417 East HWY 80 A " - ' `ti e: 202,954 West Hw 80 'ti ��' ' I " w , - Vehicular Accidents: s Reports: 16 Departmental: 1 +` Special Events: 1 St Patricks Day m i Retrieved from Google.pics �i 11 BEE ISLAND eilli Nimb h io , Watch ii . pOLIGt. _,_ ._ _ _ .... 0 _ A { a , 1110„, ._. , , # . ,..... .. , _ _, _ ..,, , , . ,. .._ • , . ,�v 1 ii } \Vatch , .. .,__ -- serf r . jkr 1 ,.......#` __ Retrieved from Google.pics ilit ..,-; —it-' .. N --gild " '41r - i a s I mo 4 - fir.•„ - 4r _- - _ _ t f 4 1 ■ li . .. . , ill *V .. 1 - . -, ik. . .,„ ....06 -.. , _:4_ _ --- , ..,...:.:. p .4 Hopefully this is the last of the Coyotes 1,. .... _____ , _ _ __ , YomE isLWo Oft In Cloying 'OLIGE Thank you for your time and attention . It is our pleasure to serve the residents , businesses and visitors of Tybee Island . V. r Noma. 7. Li DPW ti . dQuarterly a . ,__ _ ,., . ..., ._ 4 a t Report I n: 3rd Quarter FY 2013 • xy Projec Transplanting 27 Palm Trees from Battery Row to Butler Ave: Cost/Savings $12,800 o Middle North Beach Crossover and Gazebo: Cost $39,915.24 8th Street Crossover: Cost $31 ,299.04 ill • owl _ . , $ ,-- )4 ,, lit_1 _ .. - ` 4 ilk n � ip NAV-N. k .,.; ,..,tle ii„,,,,,, "ite .. Maintenance 3 Facilities, Restrooms, & Parks: Cost $59,315.30 Landscaping: Cost $50,009. 16 Street Trash: Cost $20,270.00 a Beach Trash & Recycling: Cost $6,537.50 o Signage: Cost $454.50 o Beach Swings, Mobi-Mats, & Crossovers: Cost $2,500.00 Drainage: Cost $1 ,200.00 Sidewalk Maintenance: Cost $6,434.90 Maintenance IF • 1 ' ,.. .4... , - , ,... , , r . .- • .i. . , I,it'k t• 4t- 'ALI:, 0 Al 11.1" ..' ' 'L, ' • , . • . _ . ,,, ilk. • ..."4 'T r..•. i ... - $ ...... - , • _ ^.. t., 11: iply. , ' S..*. . - • •43 4*.: ,1•■••• I „ .. . IA, •A' ' •-" , r riteiarpire --^411Fik. .. F 04/09/20 ,, <013 41" . lb -- • 1 - i,.•",Ii VI 1 ki: III _..... ' ...-.1s ..' f - - is .... 1 • . . -, . ' ... . P - - ,-- Bldg . Maint . Building M int n n ce a e a o Paint & Door at PD: Cost $757.06 MSC Roof over trash can area : Cost $3,885. 96 o Baseball Dugout: $ 1 ,200.00 • IN r. l IN I 04,10/2013 - Events Holidays , Festivals , & Events Christmas/Holiday Lighting & Decor Removal: Cost $4, 112.50 o Mardi Gras: Cost $ 1 ,055. 92 o Irish Heritage: Cost $ 1 ,407. 65 fiAmy „4,vvi:s5 le&I‘fr_Q1a) e,te< /Ilk '2fill r " 0 44' " Agelsij DAY • . 4 ! ' Gr- � -01r U Work Orders Total Work Orders • • eques s for Work: 84 YMCA: 10 o Campground: 2 o Police Dept.: 4 M.S.C.. 7 o Fire Dept.: 7 o Lifeguards: 1 o DPW: 10 o Facilities, Parks, & Restrooms: 8 o City Hall & Residents: 10 o TEMA: 5 o Water Dept.: 0 o Parking Services: 20 F1E t Total Fleet Work Orders . 142 o Campground: 3, Cost for Parts: $0 Police Dept.: 41 , Cost for Parts: $4,154.79 o Fire Dept.: 26, Cost for Parts: $1 ,805.80 o DPW: 54, Cost for Parts: $14,368.50 Water Dept.: 15, Cost for Parts: $1 ,328. 13 o Parking: 3, Cost for Parts: $0 itzt, Total cost for parts: $21 ,657.22 1._ , ,,.....„..__ , 1,, \ow tio,,,i,-,v711,,x-iilfox _A ___:....m.______, II a--7-N, ____. , j/ "'t ( // ' u —c 4w04.- t • ?) O t FcewE z�nom ` 3: rets Purchasing Major Purchases " JL Morris for 8th Street Crossover Garapa Decking: $18,299.04 JL Morris for North Beach Middle Crossover Garapa Decking: $10,200.96 Total Purchases 226 Purchase orders have been made this quarter, amounting to $93,894.36 Training Completed training c asses and attendees oTree Care Seminar - Cody, Shane, Brent o Landscape Training - Shane, Chase, Cody Master Gardener - Mike S., Joel o Flaouer Trainin - Shane, Megan, Justin, Brent, Cody kse Tannage Report DPW Yard - Total Tonnage 208.83 Organic - 38 Hauls Construction Debris - 175.68 Tons, 31 Hauls Compactor - 25.25 Tons, 5 Hauls Recycled Metal - 7. 9 Tons o South -end Business District Compactors - Total Tonnage 58.94 Atlantic Ave Before Recycling Started - 19.75 Tons, 4 Hauls Recycling - 6.02 Tons, 3 Hauls Lovell Ave - 33. 17 Tons, 6 Hauls Facilit y Rentals 1 ACTUAL NUMBER OF FACILITY RENTALS AND REVENUE FROM EACH RENTAL,FOR EACH QUARTER Total 2012 1Q 2013 Jan-Mar 2Q 2013 April-June 3Q 2013 July-Sept 4Q 2013 Oct-Dec Totals 2013 Community Facility No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue Beach 359 8,975.00 72 1,800.00 72 1,800.00 Film Permits 50 1,250.00 9 225.00 9 225.00 Guard House 64 23,700.00 7 1,350.00 7 1,350.00 Mem Park Pavilion 88 6,930.00 9 330.00 9 330.00 Cafeteria 181 5,800.00 37 450.00 37 450.00 Gym 127 1,250.00 76 150.00 76 150.00 Jaycee Park 136 540.00 47 180.00 47 180.00 Room 6 205 200.00 68 0.00 68 0.00 Held Deposit Refunds 6 1,000.00 0 0.00 0 0.00 TOTAL: 1,216 $49,645.00 325 $4,485.00 0 $0.00 0 $0.00 0 $0.00 325 $4,485.00 Lost Revenue* 1 121 $1,400.00 I 31 $225.001 I I I I I I 31 $225.00 *Lost revenue from facility rentals that were not charged SUMMARY OF QUARTERLY REPORT FOR JANUARY-MARCH 2013 Our total revenue for this quarter, is down about$1400,from the same quarter in 2012.The number of Guard House rentals were down from this time last year,which is most of the difference. As you can see below, I have been very busy with processing applications and permits for the upcoming quarter. The busy season is upon us! #OF FACILITY APPS&PERMITS PROCESSED IN JAN-MARCH/PLUS REVENUE Beach Permits 72 1,800 Guard House 21 10,050 Mem Park Pavilion 21 1,560 Cafeteria 21 1,750 Gym 5 300 JC Park 7 280 Room 6 12 0 Filming Permits 9 225 Banner Permits 54 0 TOTALS 222 $15,965.00 Respectfully submitted by Karen Reese on 5/15/2013 THANK YOU FOR WATCHING THE DEPARTMENT OF PUBLIC WORKS QUARTERLY REPORT Please stop by our facility and check out our new Single- Stream Recycling Compactor! MAYOR m CITY MANAGER Jason Buelterman gi Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett � Edward M.Hughes Torn Groover 0000 Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Quarterly Report Explanation: Planning&Zoning Department Budget Line Item Number(if applicable): N/A Paper Work: Al Attached* Audio/Video Presentation** — * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912)472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: May 16, 2013 * * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866)786-4573—FAX(866) 786-5737 City of it Ethics y, www.cityoftybee.org PLANNING&ZONING DEPARTMENT Quarterly Report 01/01/2013—03/31/2013 BUILDING PERMIT REVENUE THIS QUARTER 2013 BUILDING PERMITS NEW YTD REVENUE 2010 Permits * $ 32.00 15T Quarter 194 $ 59,809.05 2011 Permits * 575.00 2nd Quarter 2012 Permits * 7,135.50 3rd Quarter 2013 Permits 52,066.55 4th Quarter TOTAL $ 59,809.05 TOTAL 194 $ 59,809.05 *Re-inspection fee,engineering fee,added scope/value to permit,etc. NEW CONSTRUCTION SINGLE-FAMILY COMMERCIAL REVENUE January 5 -- $ 31,579.30 February -- 1 3,342.00 March -- -- -- This revenue is included in TOTAL 5 1 $ 34,921.30 the YTD REVENUE above. ACCOUNTS RECEIVABLE PROCESSED REVENUE Engineering fee 1 $ 262.50 ZONING ACTION PROCESSED REVENUE Site Plan 3 $ 1,250.00 Site Plan with Variance 1 1,000.00 Conceptual Site Plan -- -- Variance 5 1,500.00 Administrative Variance -- -- Special Review 1 -- Map Amendment 1 -- Text Amendment 3 -- Subdivision/Recombination -- -- Final Plat -- -- TOTAL 15 $ 3,750.00 STAFF TRAINING Dianne Otto GAZA Winter Conference,Athens, GA—02/07-08/2013 GAFM Annual Conference: Here Comes the Rain Again, Lake Lanier,GA—03/12-14/2013 ASFPM/GAFM2013 GA Flood Risk Symposium: Managing Flood Risk and Floodplain Resources,Atlanta, GA—03/21/2013 Jerris Bryant CEMA Damage Assessment Team Strategy Training,Savannah, GA—01/23/2013 Damage Assessment for Museums and Historic Buildings, Savannah,GA—02/20/2013 Ray Hord CEMA Damage Assessment Team Strategy Training,Savannah,GA—01/23/2013 River's End Campground&RV Park Monthly Anticipated Revenues&Expense Report -FY 2009 River's End Revenues: an-`" Feb Mar-09 Apr-09 May-09 Jun-09 ANNUAL Camping 68,737.65 39,580.50 28,998.20 38,867.21 28,913.59 27,763.22 18,170.53 26,364.80 56,271.60 70,304.51 60,422.61 74,409.51 538,803.93 Cabin Revenues N/A N/A N/A N/A N/A N/A 518.00 975.00 2,585.00 4,689.00 5,904.00 13,455.00 28,126.00 Cabin Reservations N/A N/A N/A N/A N/A N/A 575.00 525.00 2,215.00 750.00 495.60 -627.00 3,933.60 Monthly/Tents 9,890.60 3,861.04 1,426.60 1,506.00 286.00 68.00 398.00 996.00 3,936.30 5,800.47 5,708.30 6,892.54 40,769.85 Campsite Reservations 15,433.10 8,880.50 6,723.53 7,659.50 6,004.00 6,453.60 10,955.10 16,385.50 20,222.80 20,447.50 19,372.10 14,696.55 153,233.78 Store Revenues 8,273.87 4,317.80 2,892.13 3,668.17 4,022.39 3,441.11 3,440.18 3,397.50 7,017.06 6,987.79 5,500.11 7,849.41 60,807.52 Misc.Revenues 1,535.64 928.18 577.97 127.79 293.92 761.28 607.29 281.42 545.16 922.97 845.10 1,432.61 8,859.33 Total Actual Revenues: 103,870.86 568.02 40,618.43 51,828.67 39,519.90 38,487.21 34,664.1048,925.22 92,792.9209,902.24 98,247.82 118,108.62 834,534.01 Misc.-Paid-Outs,+/(-) -443.98 -62.00 -596.54 -302.00 -49.72 -47.24 -184.99 -397.21 -154.69 -40.00 -10.00 -138.34 -2,426.71 832,107.4 River's End Expenditures: 39,630.00 40,763.00 39,692.00 39,722.00 39,753.00 39,783.00 39,814.00 39,845.00 39,873.00 39,904.00 39,934.00 39,965.00 ANNUAL Total Personnel 21,432.00 18,638.00 22,083.00 22,377.00 22,321.00 31,710.00 23,855.00 24,869.00 24,144.00 22,666.00 24,390.00 29,637.00 288,122.00 Total Services 15,536.00 11,760.00 7,639.00 5,872.00 6,316.00 3,981.00 6,751.00 9,065.00 27,291.00 10,532.00 8,492.00 9,201.00 122,436.00 Total Supplies 16,512.00 11,286.00 10,657.00 15,917.00 9,557.00 11,241.00 5,962.00 5,301.00 15,649.00 17,852.00 7,630.00 21,145.00 148,709.00 Total Capital Outlay 14,557.00 35,276.00 10,511.00 9,143.00 639.00 -880.00 69,246.00 Total Depreciation 0.00 Total Debt Service Expense 258,817.00 30,374.00 33,564.00 29,346.00 29,346.00 33,484.00 29,346.00 29,346.00 29,346.00 29,346.00 29,346.00 37,752.00 599,413.00 Total Actual Expenses: 328,354.00 108,834.00 85,954.00 84,154.00 69,040.00 81,917.00 67,413.00 70,081.00 97,930.00 81,896.00 71,997.00 98,356.00 1,245,926.00 Profit/(Loss) -224,483.14 -51,265.98 -45,335.57 -32,325.33 -29,520.10 -43,429.79 -32,748.90 -21,155.78 -5,137.08 28,006.24 26,250.82 19,752.62 River's End Campground&RV Park Monthly Revenues&Expense Report - FY 2010 River's End Revenues: Jul-09 Sep-09 Oct-09 Nov-09 Dec-09 I Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 ANNUAL Camping 84,004.73 39,919.31 41,429.00 44,426.85 33,919.95 22,940.20 18,481.10 20,146.91 51,632.12 59,660.60 62,460.20 74,987.76 554,008.73 Cabin Revenues 15,018.00 6,210.00 5,460.00 6,543.75 2,205.00 2,595.00 635.00 2,160.00 8,332.00 9,200.00 9,269.00 14,124.33 81,752.08 Cabin Reservations -2,113.00 375.71 762.00 -745.46 -405.00 -105.00 1,235.00 1,620.00 4,381.00 2,115.00 -231.00 -3,395.00 3,494.25 Tents 10,236.49 3,185.00 3,362.00 2,136.00 764.40 0.00 413.00 102.00 5,615.40 8,485.20 8,418.53 6,622.99 49,341.01 Campsite Reservations 16,717.40 10,960.00 10,858.00 8,003.60 6,929.50 4,757.00 12,263.70 17,034.10 23,654.58 21,954.10 20,153.50 22,422.20 175,707.68 Store Revenues 9,819.08 5,091.70 4,700.50 4,640.83 3,560.61 2,983.46 3,635.94 3,966.53 5,742.06 7,293.79 6,545.75 6,403.10 64,383.35 Misc. Revenues 2,600.17 1,186.15 773.83 894.89 166.60 792.73 527.61 597.68 387.50 837.30 922.54 584.65 10,271.65 Sub-Total Revenues: 136,282.87 66,927.87 67,345.33 65,900.46 47,141.06 33,963.39 37,191.35 45,627.22 99,744.66 109,545.99 107,538.52 121,750.03 938,958.75 Misc.-Paid-Outs,+/ (-) -60.00 -113.57 -53.83 -82.91 -114.08 -71.60 -23.96 -22.12 -78.75 0.00 0.00 0.00 -620.82 River's End Expenditures: Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Total Personnel 29,307.55 21,957.00 25,494.00 25,185.47 18,599.28 41,995.59 19,266.45 18,163.44 16,408.66 18,523.89 22,658.49 22,208.35 279,768.17 Total Services 27,028.99 12,115.00 20,631.00 12,662.55 24,801.52 44,175.48 41,712.26 13,071.93 5,643.79 7,582.37 7,214.61 10,725.91 227,365.41 Total Supplies 18,339.67 15,521.00 13,024.00 6,036.66 7,614.31 19,548.92 8,724.80 11,250.10 10,417.06 9,544.23 9,831.60 11,735.04 141,587.39 Total Capital Outlay 6,415.38 3,774.13 0.00 10,189.51 Total Depreciation 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 10,332.00 Total Debt Service Expense 47,448.32 47,448.32 47,448.32 47,448.32 47,448.32 47,448.32 47,448.32 47,448.32 47,448.32 47,448.32 47,448.32 47,448.32 569,379.79 Total Actual Expenses: 122,985.53 97,902.32 107,458.32 98,609.38 103,098.56 154,029.31 118,012.83 90,794.79 80,778.83 83,959.81 88,014.02 92,978.62 1,238,622.27 Profit/(Loss) 13,297.34 -30,974.45 -40,112.99 -32,708.92 -55,957.50 -120,065.92 -80,821.48 -45,167.57 18,965.83 25,586.18 19,524.50 28,771.41 River's End Campground&RV Park Monthly Anticipated Revenues&Expense Report -FY 2011 River's End Revenues: Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 ANNUAL Camping 87,133.24 40,995.43 49,225.96 49,017.57 30,539.37 23,244.69 14,839.88 22,379.61 52,421.93 64,540.78 65,087.51 82,708.52 582,134.49 Cabin Revenues 14,746.05 10,135.00 8,867.88 10,672.00 3,459.00 3,838.50 1,245.00 2,653.00 10,962.50 13,138.07 11,950.25 17,671.50 109,338.75 Cabin Reservations -1,580.80 -492.50 895.00 -865.30 -75.00 -282.50 2,115.00 5,310.00 1,690.50 269.00 290.55 -3,184.41 4,089.54 Tents 8,894.00 3,854.90 7,073.40 4,731.85 1,062.90 388.00 281.00 837.00 8,872.41 8,301.60 10,944.40 9,273.30 64,514.76 Campsite Reservations 17,602.25 12,689.80 12,727.24 12,722.20 8,796.20 7,757.73 12,733.40 21,757.96 20,456.35 18,716.10 16,981.50 16,369.90 179,310.63 Store Revenues 7,860.99 4,643.05 4,047.18 4,261.47 3,665.69 5,453.58 4,002.50 3,137.69 6,109.46 8,621.14 5,893.84 8,902.66 66,599.25 Misc.Revenues 1,644.64 532.50 460.62 713.80 478.34 547.33 593.86 1,022.96 654.09 2,702.60 1,023.00 1,496.42 11,870.16 Sub-Total Revenues: 136,300.37 72,358.18 83,297.28 81,253.59 47,926.50 40,947.33 35,810.64 57,098.22 101,167.24 116,289.29 112,171.05 133,237.89 1,017,857.58 Misc.-Paid-Outs,+/(-) 0.00 0.00 0.00 0.00 0.00 0.00 -1.00 -48.99 0.00 -289.80 0.00 0.00 -339.79 River's End Expenditures: Total Personnel 17,786.98 31,235.53 19,036.59 19,466.07 24,609.17 23,810.50 14,294.38 21,645.18 18,853.38 19,427.27 24,515.58 17,908.88 252,589.51 Total Services 9,598.44 22,663.96 36,542.91 12,613.04 10,401.28 16,645.70 23,584.35 3,753.50 13,031.00 4,832.45 7,988.31 11,976.24 173,631.18 Total Supplies 4,514.06 24,007.26 11,697.17 12,609.83 12,073.24 13,993.04 9,226.51 15,130.35 20,567.64 12,801.90 17,294.60 28,049.50 181,965.10 Total Capital Outlay Total Depreciation 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 10,332.00 Total Debt Service Expense 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 565,800.00 Total Anticipated Expenses: 79,910.48 125,917.75 115,287.67 92,699.94 95,094.69 102,460.24 95,116.24 88,540.03 100,463.02 85,072.62 97,809.49 105,945.62 1,184,317.79 Profit/(Loss) 56,389.89 -53,559.57 -31,990.39 -11,446.35 -47,168.19 -61,512.91 -59,305.60 -31,441.81 704.22 33,866.00 14,361.56 27,292.27 River's End Guest Survey Time Period:7.28.10-7.28.11 Rating Range: 1-5 Composite; Grade #of Res. Average Overall Rating 4.5 A- 225 Average Service Rating 4.7 A 217 Average Facility Rating 4.4 B+ 218 Average Site Rating 4.4 A- 186 Average Cabin Rating 4.4 B+ 30 Average Restroom Rating 4.3 B+ 176 Total Rating: 4.5 A- River's End Campground&RV Park Monthly Anticipated Revenues&Expense Report - FY 2012 River's End Revenues: Jun-12 ANNUAL Camping 92,325.77 34,305.14 43,149.52 40,919.21 35,794.13 22,029.28 24,182.90 31,945.37 54,276.75 64,924.54 53,795.84 82,231.08 579,879.53 Cabin Revenues 19,660.25 8,440.00 8,111.40 9,236.15 4,984.00 1,830.00 1,246.00 2,467.50 10,909.25 13,465.00 13,543.75 18,833.00 112,726.30 Cabin Reservations -3,691.45 330.50 -1,326.65 -1,730.00 -663.81 939.10 1,201.00 4,370.00 2,320.00 752.00 -414.50 -2,468.00 -381.81 Tents 10,059.89 3,035.20 4,754.40 3,636.38 1,173.26 676.00 947.30 707.60 9,843.89 7,735.09 7,840.35 8,364.75 58,774.11 Campsite Reservations 14,205.54 8,106.85 10,417.97 9,000.15 5,613.30 9,384.29 13,092.50 19,596.04 21,343.75 21,101.43 20,579.25 16,850.35 169,291.42 Store Revenues 10,041.67 3,940.54 3,805.95 4,195.77 4,392.10 3,460.56 3,704.59 4,337.80 7,365.93 8,684.00 6,331.06 8,620.51 68,880.48 Misc.Revenues 1,205.42 1,405.21 999.78 693.15 433.06 909.57 756.52 1,250.08 1,248.04 685.87 2,350.00 1,047.93 12,984.63 MIPSub-Total Revenues: 143,807.09 59,563.44 69,912.37 65,950.81 51,726.04 39,228.80 45,130.81 64,674.39 107,307. f17,347.93 104,025.75 133,479.62 1,002,154.66 Misc.-Paid-Outs,+/ (-) River's End Expenditures: Total Personnel 22,086.73 18,877.58 26,912.37 13,513.05 27,615.46 22,136.21 19,763.29 18,629.86 18,959.33 21,285.95 28,039.59 17,708.40 255,527.82 Total Services 27,055.46 8,100.84 20,687.59 3,932.82 4,645.69 8,323.97 13,881.47 4,463.44 9,278.86 3,915.61 6,147.64 11,781.00 122,214.39 Total Supplies 5,450.13 16,395.30 12,702.32 18,183.23 18,322.40 11,020.01 10,838.93 9,867.63 15,726.81 15,125.76 17,681.49 36,963.89 188,277.90 Total Capital Outlay Total Depreciation 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 10,332.00 Total Debt Service Expense 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 565,800.00 Total Expenses: 102,603.32 91,384.72 108,313.28 83,640.10 98,594.55 89,491.19 92,494.69 80,971.93 91,976.00 88,338.32 99,879.72 114,464.29 1,142,152.11 Profit/(Loss) 41,203.77 -31,821.28 -38,400.91 -17,689.29 -46,868.51 -50,262.39 -47,363.88 -16,297.54 15,331.61 29,009.61 4,146.03 19,015.33 River's End Guest Survey Time Period:8.14.11 -8.14,12 Rating Range: 1-5 Composite: Grade #of Res. Average Overall Rating 4.4 B+ 214 Average Service Rating 4.6 A- 190 Average Facility Rating 4.3 B+ 190 Average Site Rating 4.4 B+ 148 Average Cabin Rating 4.7 A 17 Average Restroom Rating 4.4 A- 155 River's End Campground& RV Park Monthly Anticipated Revenues&Expense Report -FY 2013 River's End Revenues: Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 ANNUAL Camping 80,496.11 43,351.32 46,004.42 50,395.80 35,233.86 22,299.41 28,835.15 31,410.02 65,187.18 174,964.26 578,177.53 Cabin Revenues 17,275.50 11,642.50 6,870.07 8,317.75 5,146.00 3,932.02 2,529.00 3,990.60 8,082.85 12,177.60 79,963.89 Tents 8,099.30 5,636.40 4,684.22 4,524.99 1,040.95 321.40 304.50 507.50 1,663.90 3,566.30 30,349.46 Store Revenues 9,494.62 5,141.74 4,541.85 4,178.57 4,542.36 4,454.48 4,138.88 4,002.73 9,140.88 9,165.44 58,801.55 Misc. Revenues 3,015.95 2,436.09 1,397.45 739.38 1,241.96 991.19 911.74 1,579.10 1,607.49 1,422.00 15,342.35 Sub-Total Revenues: 118,381.48 68,208.05 78,026.22 68,156.49 47,205.13 31,998.50 36,719.27 41,489.95 85,682.30 201,295.60 0.00 0.00 777,162.99 Misc.-Paid-Outs,+/ (-) 0.00 0.00 0.00 0.00 0.00 River's End Expenditures: Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 ANNUAL Total Personnel 21,419.38 22,369.80 24,306.63 31,963.83 23,312.99 22,051.12 21,029.69 23,698.89 26,496.99 31,681.90 248,331.22 Total Services 30,469.44 8,886.24 28,1 1 1.00 17,397.15 6,488.65 12,597.11 10,943.23 5,266.86 12,1 13.91 7,598.26 139,871.85 Total Supplies 11,762.90 23,163.16 13,570.57 11,498.91 6,657.68 6,719.33 29,599.46 16,531.23 19,286.49 13,532.86 152,322.59 Total Capital Outlay 27,991.00 11,599.00 Depreciation 541.66 Total Debt Service Expense 47,150.00 46,735.00 46,735.00 46,735.00 46,735.00 46,735.00 46,735.00 46,735.00 46,735.00 46,735.00 467,765.00 Total Expenses: 110,801.72 101,154.20 112,723.20 107,594.89 83,194.32 88,102.56 136,298.38 92,231.98 104,632.39 111,688.68 0.00 0.00 1,008,290.66 Profit/(Loss) 7,579.76 -32,946.15 -34,696.98 -39,438.40 -35,989.19 -56,104.06 -99,579.11 -50,742.03 -18,950.09 89,606.92 0.00 0.00 *high amount in Camping fees APR-13 due to transition to enterprise fund. Reservations are now a 'liability account'. Amount includes redeemed reservations Jul- Mar of FY13. River's End Guest Survey Time Period:5.17.12-5.17.13 Rating Range: 1-5 Composite: Grade #of Res. Average Overall Rating 4.3 B+ 103 Average Service Rating 4.7 A 69 Average Facility Rating 4.2 B+ 88 Average Site Rating 4.4 A- 64 Average Cabin Rating 4.4 A- 6 Average Restroom Rating 4.5 A- 50 FINANCE/UTILITY BILLING Quarterly Report January to March 2013 $ Continue to work with Baird & Co. on audit. $ Worked with Steve Garber (consultant) for 2 weeks Setup Debt Payments for ACH. Filed Sales and Use Tax Report. Filed Hotel Motel Tax Report. Processed 617 payroll checks/direct deposits $ Processed 286 Accounts Payable Checks. Processed 757 Purchasing Card charges, year to date P-Card charges S385,605.45 Inventory complete for GIRMA. $ Prepared and Issued W-2's and 1099's $ Prepared RFPs for Automatic Meter Reading and Water Line Engineering . Prepared Fixed Assets for yearend depreciation. $ Attended AMR presentations for Delta, HD Waterworks, and Master Meters. Continued to scan contracts and documents into Laserfische. Nalene, Angela and Claire attended Water Audit. Workshop in Savannah Provided Waste Pro with spreadsheet of our billing information, they will bill from this going forward. $ Changed over Mayor and Council checks to come through payroll for appropriate tax deductions. Collected: 7575 water bill payment totaling $611 ,563.82 222 payments for hotel/motel tax totaling $ 116,522.08 1028 parking citation payments totaling 537,021 .50 Business License totaling $ 108,604.00 $ S37,545.20 in liquor and beverage taxes Sold 232 decals Counted $61 ,696.88 in coins Utility Billing::. Billed 44,379,000 gal in water consumption 9329 water bills totaling 5661 , 139.84. 101 Meter change outs were input 56 new residential, 26 disconnects WAT R DEPARTMENT H oo QUARTERLY REPORT Gold Award Georgia Association of The Georgia Association of Water Professionals Water is pleased to present this award to Professionals CITY OF TYBEE ISLAND WASTEWATER TREATMENT PLANT In recognition of complete and consistent NPDES permit compliance during the calendar year of 2012. 414 L Lc,l -, __ t. e. c9 fryer. William E.Cannon k Dozier GAWP President G ecutive Director e I r�si _ 4 _ it <.; � FORT SCREVEN WATER TANK 1 . These tanks are elevated in '`''' order to ensure good water _ ��\ pressure for all users. Gravity ��� p 1 creates the pressure 2. The two tanks on Tybee Island \ ,,,,\ til _ are both 148 feet high. '` a J it g a .m tiF' i y �art :tip ;. _ r ,�P:R \.:10:,. i �, ale v 1 e_ �a,.',,;,; 1 • ..• I 1. r z , , I J �•39; r 4 (.._:'_t......1 _, ,2 i ' 41'I IF , 16: , - -%.,,z,,,,....A. .:,...m...fA,,,,,,,,k.';',:.■ ....4k..6.P-'1,:te...`..k.wl-e-,,,:k...ea:'.,-X. '.°7..-..,5 i OAK -.NW:PA,.er,-,.,..i....:,,4t. +z_...-V5;":"4:-XY-CO-,.:,- ,,.;.1,. ' ...it .. ).1! EACH TANK AND ITS RELATED EQUIPMENT ARE SECURED BEHIND ,-- LOCKED FENCES AND ARE CHECKED - DAILY FOR SIGNS OF TAMPERING. -..,..- , . ., , - mopeomlimm IF -....,. ' !,.- 411,411111,s- 1110t1. , -— - ---- , -, iI6. ji • , _ i; I Alt r -1,___I__. , . _..,. ........ ......., . .4 — ■ c ; 1 I ,,' ,;• , 1 15". . - ;'-t; . :::r ' I 1 tiNA --1 .',i J . „ H i I ' , ,. . .■ . 1 .- -7 F . 1,.. ,...-_-..-........._ -1 ir ti ,'1'; , 11— ,71[.1 -4.4-,r---- -- 1 ' - • ,___. -2 , 711 ^,-1"."-,,,,./-1 '-""44.1 -• , ' '11... '', ' •-- - . - - - . S. -• - ;.,::::?...,4 17-4.-;---- -- - - •.-..-. -.. ' - • . - . + . - ....- +- — - . , • . .r. . . . • • --... ._ . • . - - •---. Ote:--, 4.-iet■-••■••- -•• .-; ;.+-, ' , MAIN WATER TANK : r Each tank holds 150,000 gallons.\ illr- -� i - ,-, y''I iy s ri y . 1 �a ,.. ` � �. s t J i'w, .11 ..,. . . 1P' r ,: 111• ''-'<C . -- . : ' ' . . -, k.•'.4.' ' .7.' ,- . i 1■= 1 - •‘'' A''.4.;- " .., .,r;.. , . .. , . 1 • ,',l. 7 .4' ..,,:,:.7,$4,1.,r"'+` :.',.• , . .. , • . , • ' „ _,„,....--- . -'' ':. '. '. ''''''':'' ' — - -- --- 1!, , I, ...,.. ., '-4.., ,,. I , Anm•--.1 - "--''':104111MI ... - ......._ . . 1- . . -1 l \i' I `r” ' . ',- - --7- v s, .,, . /1.iyi .„.. . . A._L ,Air..;.:____,41.4„,,,,_ „... ._ ..,. .,...„„_,y,,,_.4 ,. .)c, :.,,....., ), N. 2 L\d.. - . , ... 0 ,r- , kg _.2.% . --__ _ . v-, .,,it •$,Akiii, , 4f ' - , ... ... ei . „ • ''. •,' ..• ii,,-„, 0./. . . . .4% lk - ......----- - - i---7--__-•: '- .r147-:'-.-' - '''-'- '.-z7'. '-' --:.---7.,:---.,:...,;; '.---f-' v''' inti--",t..--„_ _”- 1---.4 --- 1 ---...„...... . _ _ --.4 • ' . ... ' 1 --' •Amilkint-t+,„ Al.. II„,_ '—• . ''- • _. ..• , . . , i ...in...., --——--. • ,_ '••-•''- - '''''S-Or / 11 Ify `....,..,..-....,' . •..12, 1 i,,,1 , ;., ari supply o• i i':'' -- - . . - ' ' .: ALLNEAD IL. ' 141--s\ . . 4 ,,, 4y,,,,,)' '. . _ , illik - L . • . : '!.,1.,,./".-/Ni. ki',''"' /,',"ir.'''," ,"*40%2•'' . . PROIEC PIO IN 11•+%:,•4•4;141\._•*.r i lilt;,,%.4.4N,i%1.. 'fi'.**.''. •::.••%.'. I i I At. . .0!i , . T, 1_4 ''' - i •'''''" li 'Ik 111 l ' ve's■-•.%' • • I ' *4 1 ', , , 8 orin fk ..**,....••••• _.. 1 AREA ... . ---.-v. ,..0. 0 ,,,,,,,„ . . . .. .ki . $ , if I '7 ' ' 1 , 0f.• ,, "';0'•1"' li qiiiiitk 10`P' .; • • •:••••••••• 1'.4..,:X.I. ' ,*a".•41.. *, 41..— ..... 0 1 0 .; '1601 1'1).1,,,,..? 6(, i . t.'tat: ', ' V+16_,4\-_, 1.41•4'6,4, ..' 46 ;,*44',46.+.1‹.0:11.- 440.7•64. _ ••• I / . i •',11•' 1 it , .t.,'$,Ijt /01, ., A * A * . . 11 I ° . . ...• 4\.,„" Ns `,.‘k- 'N'' ,:' - •\ ' 6 . k ••'••-•''°'''''''' 'N., •.1.:11/I ,,„.;T,'go. .;61k. .A14.A.*411 ' . elt■Aiiii.:. ' ,'A ., ' .! „r- il 14;47 ,,y,_ . .i piimb., -' %i '. ' "4".44toft 10 4, .;4 _ . .., . .., , -. , .,,,., , I,..7 ... ) ''.'4'1007 f-r - -,........: ,.. .. ._... .. .. _ .... iror4 I - — •il.k ,/ .4. . I • ' ' ...” ■ ' ,‘.•,:,','—''' ' IN. •••. Ns .'‘‘N / ' ,'\ -. • . .. Ar• -• . ' . • ''1 -, 1 / :;1%'• -.,._N'''.\,' "I'''•1\T '/...,N, --- •":-.\. ,c; . . , .. , ■ ' I, 1 4. 4N, All wells. are secured by a ...1 ---/ . :.'Y7 V / - , _. __, ._,__, . , • - . . . . ..:. , locked. gate and are also , . „,,/, 4:” ‘404 . . . • " --. N - ' ' ' N• , - X.,,,/ .. - , . / ./. ' ' .' " checked daily for signs of .. \ , . ,./ ., . , 7,-,, - ,,- I', • 4 ,..-._ .. . , . --", v..1 , , Y ,Y 11■-' - -'' '''''‘: N- ''N ' .' - ' entry.. . -- - \, - .. , _ 4404, .. ., . r -" - - ,c X., • , ,r. . ) y ...).' ..: ,,, , ', •, ---„, , • Requirea. tests are performed ,, „0,,,„,40, i)db..4%.4146.- : --',016- '%'' .- -- - :' - ‘• 2 -_. _ . . - . ,• - , --,-•...,. ,..:,-.. ,...,<__-\-..,-,.,.1,-.-;.,,...-'- .-..---4. •d ai,.ly on„,.. e. a_ ..c. h well .4 / / , , ,• \. - . , .-,-• • .-.....-.,..-, ,4. A e - - ,,2-k• _-i '.'...• . , , -.. , , ■< " ",- 4. , 1 . • t• _ . ., .'.."-. . ....i /1 rir yR , -4 The Tanks are inspected yearly for corrosion, structural Y soundness, inside coatings .. is i , , and sedimentation. Any;it ,% deficiencies are immediately ,* ,� p: scheduled for correction and `'- �/ � re air as soon as possible. v � � p p ,i1 .p �1/ i \ / , - _ ayIr / / \ 1,/ \ // ■ III I 4 . //// \ , g I*, --- . .--,, '" ..-- ,. - .L ' -..''7.:-.._,-• .e --,.. a . `" 'i •ILAA1 . e, .,..., _ _ - . s'`-•- - *' .•- - . '''' .. 1•?, , ' y , ...1 •*I"..,.., '.,..,4 ' : ' 44 ' ' I ,I • ' •'-:''' - -* ` f-'411111111MI _______. _ . _ l ' i '' Th 114th St -Well vvas I . )).____i e,, .,.. . . ..., . - _.,....,, ANL --, A All• AMP" ••••■• --- '177---. ' --••■•Arwol•e'AAAAA.......A;%.,:amming)mi ..7 / . /.„ -, 2 i .... \--.. - I ii- 7 .. .1-w ,-,,,,. , 4 ,;"17.,7, iggixrehabilitated/january 2013. Th'e'r', 3 f_ N w - ,. .ti '7,-, ;,.; • 1 :,, i • . 1 . ,,,,„,•T' • '1" ' 4,1 ,L _ _ _ _ , _ __ _,, 41-,41.-•,,-:"..., - ''''-' '''.-:-. '.-=.--- - ..•\ . ''''--- .... ...! , . • *''it „...$4$ Aire, habihtatiom included: IS 'Mb ' 1 ,.! ____ .' • ' .•.■ 4 t --..•••■Al611.6„..., _ --- —4_'_ ' ' -. ' --I . .y : __ _ 1------ - - --:--4 — '-' ....41— '. Pump_ref.ur_bished with-new . . .•.. --Y4.11 ATi-.8 S !'.)31:_.. . WELLNEAD .• , . , 1 • _. column . pipe 1 . •. .te w, bearings ,--,-,----„„,,,,,,,,,,,, ,,.......-, . . 4, Pricrivki 0*. $ 4. ; •'-i , if .4-;,/ .,, , -...--4; ,,,,,.._._.:, . ., .L.,..01, -,.. , • i . 4 4%.....K..4.1 AREA, '. ti 1 • $ 1 ',.,,,..,,,,. ,i son io, 4 . 41,. . . . i . . . .........,,.. rto' emrstuffing -box I i 1)1 I''''$ r ."4 'I'1";'•1410, , .441•-•'v. • ,o'"''714‘ , . , ikh,,,..,,.,,,,,,,.;f-,,li ,,,„„ ,,.(40, .,..- -d- o . 1101416 ''.' ..",, r ,7,.--",:?;40/". .. „, -......414rp...:4141.: - .012kraugeo' ANNA,--48 I ij.11,, . . 1. .01-i, '-\-.,7 N. , L----. fr ' • , New-air ine. assembly and • - .'\, .. ' 1". '' • ''1 -1 1 -;/ --. -c :.:*'/N '/:\ --- '''''N ,c ' ' A • ,w sucti ; Neon line. , . - --,'-7-.,/ 'N';:,,,.. . v -.,,- ,-. . . . ,• , ' / —--; . The well was also rehabilitated ',:, - --, • •.., -- ..... 4* ' / . ) '• . .; '',,..) . ''s z '‘ '-- -. \,..-„, ... with chemicals. • r'-'-'4•& _ ,,,,.. , 3,,./ . . - *-- '/ ', , , . , `, \', ''.7 -" ' . , \,, -,>„: , ', > . , . N,, ,' ,'' / '' . Production is up by 28% to 30% - ,,. ) ..) ./. .... .,. .. ' ' .. „ ....- ..... ..440 '0" lk■-' -.; -'''. ''''‘. s' - ...N ' ; 'L' : .). y ' \ lo_ tal ;depth of the well is 515 ,. AA? r - , --.--- ..„„c ‘,X,,, „,.. , • .,, ,, . i ,› . .). feet. -• . • • .2- ) 7 ..„ _ . • — • - : — . /.—'' ' ' - The static water level is 30 feet -4 viffir 0." • .,,, 0490 nip 400 .. .'N ' .2.. . . . • . , ..,.•..a.42 1W4441k1 •' 'N - -yr--107 - . .. w•A v- -. , - ,, 44 OP 4,4414:.. .:.•: : ' .X:_ \,:: ,.\-:. , . 'w• , . : , .., :.: . , , • .•,'!,.. .44104 liPan Al. Alkkielli ._ •. °I I •- Ae. <')( 4 AVAITI .. ... , ... ■: .. A 11;) WATER USAGE GRAPH, WITH PERMIT LIMITS r 1.6 PUM PE MGD 1.4 � - - 1.2 YEARLY LIMIT PER DAY 1 - MONTHLY LIMIT PER 0.8 AIPIIV DAY k a • - L MONTHLY LIMIT PER DAY 0.4 0.2 } , AVERAGE 'l,•,J I T 1 1 ! 1 , 1 I C C C C C s1 -0 - _CI '- ,-4 L r13. CU ra via cp ad a c ai ui rrl t7 + WATER/SEWER QUARTERLY REPORT 1ST QUARTER 2013 WATER ill • The three water wells are doing great. • Although there was a problem with the 14th ST. well. The pressure switches quit working and were replaced . These switches are used as a backup to the SCADA system. The costs of repairs was $3000.00 . • The Butler Ave. water tank was drained and cleaned, as well as some touch up painting, for its annual inspection, which is done by Tank Pro. • The Butler Ave. maintenance contract cost is %11 ,000.00 yearly. Ft Screven tank is $15,000.00 per year. WATER/SEWER QUARTERLY REPORT VT QUARTER 2013 WATER • The new drive by Automatic meter reading System for our water meters will start being installed sometime in the middle of June, 2013. • The installation will be by Delta Municipal Supply, which is the supplier for the Neptune AMR system. • There will be a lot of meter change outs due to us going to one type of meter (Neptune). At this time we have several different types of meters in service. It will be more cost effective to have only one type of meter. WATER/SEWER QUARTERLY REPORT 1ST QUARTER 2013 WATER • Total water meters to be changed out: 2, 198, Island wide. • 1000 existing Neptune meters will be retrofitted with Neptune's radio head Read . • We will have 100% accuracy on all the water meters and the drive by AMR within our system • After everything is up and running , the system will be changed to a fixed AMR system , so that all meters can be read from City Hall . • The total cost for entire system : $708,054.00 WASTEWATE QUARTERLY REPORT .• O. .i ., 4 1 .A0 , 1r . • - ,, t ... , r „ , 0. ■ .. . ., . :::!'i?...1,.::j.lieg..'Atilk.1,4..:m:_,4,',"041•4;-4:thrill-AitZt.,,,;.:, , I• , , ... 1 ,. ' •!1' . • o' , l. , — ...' • '.. . AB King . , . ,,if •,..._ \ Removes grit, sancl,..eg 0 ir t ,• shells-and-Eil types cd• __-,;,:, --. . . ,• ,,, .. #1...,. • detntus, betore It can enter .0„. ,.... \ . ,. .ir into the wastewater s ik yStemife:11-- ' v .. , \ ..- - •lir • '-' ' .0' ..^ it, ,‘ _ ;bare kelrioving several ,., . , -A: wapwl . • wilimea. ,,,T ,.. . evdenrydrewcieep" Auntls egdebris .' : • -'.e.--.'' ,k.., I., -...1,,,,-*. ......-. ,_ ,,, • ( 11111411k .. AN i II 4 Ai WV- •`,4 -,.. k. - _ . . r " lk. -..' ... . - _. . .s..., - 41- , ; , I r. - 1 , • . _ '-----.=------=,• la:' --. <4111IP/ \\ - ■i min..— - _ - — 1 w ,, -- NO ar i PARK __ :r.,,,E Atlanti PUBIC '' , — .„.„... - - OW .... - ING 964.2000 .. --- * * ., .- .-,•'''', .--.i. 17-:::;,.--,,77-7.--1 -,-,-,-..-- - liik., 400. (.4. -'-. sys -404:-'.......4,, 4......: •7:ii.,... ., 4411111111111%r-''Ilee ' "0104 1.. ' *: -,-- •.t','T'-c,^-,-.., - 41/4...,„....,1%,4„ '"..- • ...--,1:1„,.=:-'-::::" ., :,-:....;-7....-7,-*; ...., '".- " .1- -',"--f*4=4,*-'...t• '-'7'N Z **,2`=-'.-s---='-' Ar , . _ . ,. . ., . -...; t. , -,.. ....._ . _-,,,...., 0, .._, 7 ...b.,. . , _ . , , _ -,-.S...- , 'Nit k. 'J .. e .,r",,,,+.' to....'i' '_d-.4-..,.:,E'.+ s#:..,rr^S?*ax.^ha fi:, a3 +dx .,........"r# s.:.. .. t i - t s . en ( �` ..•..•.•.rt1. � u..0 .. Sr ! .MI .+ . ., . .. nter .t the treatment process. s. e- 11 i , 1 rT ? . ;`L u y, . ,,.a y, on K — _ .___J . . ._ . - -, r. t 1; • .7.; I ODOR CONTROL The odor control system injects live, odor-reducing ... baCteria directly into the T A---,. 1.-- influent stfeam, which Nip , - ' r allows the bacteria to mix well entering the - -. ae ration.:basins, thereby VIIIIIPS allowinytthese bagetria_to- __ _ wand eliminate most 0 ,__. -----1 .c , 11-4-S: odors before they-can . -- - " -Tr"°Nor"'-'-_ cause a problem. This - • ern 's located directly - I after the Rotary Screen. _,------- 4 ....-- t ._ i ' ...• - _,....... , . . ,... , Oi i' Alirlirin 'rilik . .: • ' -_1. • ji, _ . -.21-moom=..-:. . 1 .. ___ tiL-2' '. .. A 7muilli. an. so - iiimei:-..- r 4E7lil-- -----aml . ■ Bas! Aerators — This tor .111 This step is next, after the Odor Control System. The influent\goes into the aeration basins. There the , incoming sewage is aerated and agitated, by means of the floating aerators, which also supply air to the bacteria which perform the actual treatment of the activated sludge. • . . . --....,-,--,-,— ,. __.:_ • ...___„.._______ _ _ .... saps- - , _ 441... " ,,, • \— . le,:-s.!*• ----'..11 ... .. . ve• . or ...-.-. ..•'5,,,';' , .7.-C..:.\:..la,.* «.-, '''-- :--,,,,'Lt.., .v, '-.,.. .7. •=...=-' r,!+- -..: .`. ii - - " -- . - -7-.:-,...,;,-._ - ----- T. ,,, ' ' - ' . ' - -,-. .,`, ,-,,.. ' ,i, .,-,*•..,- -$.=4, . ....' '-',t.:"-Ne.. 'a:''Nitt-Vi.c7.1; ,. .-: ,..7.•4‘. •,orr,:.., . . ••.:. - ' .. . . 7---A '44'''',. -At-S.:.'=-4-4N:•,!'--A_.'-"' :.(-.4A1-7 ..-s .''' ' _..„•.'„.;..-.:,.,.,`,-,1".---','7 ,'' ,-.r '.''* 111.V. '. .;j.:: ' I' irr - , ---- - -—--- - --...—.— -- - - — III=M --, -.---. ._ , ....-.= - - —— -- . -..7,--.. '."..*N'‘t •-4.1 ,- .. - ' ---- _ ■ . ' l'. ".-"'"'... '''' , _,s ...T..: Z.,7...srs s -..---'''-' . 'a , Ns '':'. ' ':':- ',':. ',-:,\:. '- _ .--•, NNI, '!N . . – 1., 7V . , 4 . , ., , • .. , . ,.■ s :,'%•:.:- 44's-' , , , • _ 'a'' • ‘., k ,, ., • FINAL CLARIFIERS The activated sludge is pumped from the Aeration Basin to the Clarifiers where the solids are settled out and sent to the return lines. The clear water that is separated from the solids are sent to the reuse lines and through the Ultra- Violet disinfection system in the Contact chamber then ,t... ...,,,, ',----F-1-- ,,-,- discharged to the (P, cean._ ___ , , , , . - , . , - ........ ___i ..rim, .,. 1 FA 1 ji , —1 r 1 1 - _, . , -- - _ s __ ---,.-- „ , ,.. I -_,..,„wl - ----,- -. . -,,,,..„_....,-- - 1 ,- - _ - , ...., _,. lultip''444.4tki.,'41".;4r4 --: '' ,.,••; — -*... • .."' Mt_ 1 . .„ .,, - ,-,-- , ,... w.,.. - - - • - - 7 .41C-11461.2. ''" .....fr 1.A■4.4,-, ,.c 4 441, , ,..' .. .' 411 ' ,, • 3 ' . s , I ,„, ,, i - ,... 1, • . ' 4 - - .4. ..,-* , ''''. . ,■•=^-- Jr''''..a-- --,'"—=-...-r-- --7----- 4/14 : '-7---- ;U-- ,..... ..............m.;11/11/MENEIMIe ..". ....• [■I. - — .- 11;kiLliiii,aL-- OW Il 1 \■\_ 1,._._. 1 .-- - '- '-.1 ■1.7-. --'-`" '-'-. ------ “ —-■7 — L_ -.- -_.i._ .-1"-,-■.1-fil _____ 1 1 ill 1#11 I. -ti ._ . I _i 1 .,' 17--a•1-ir-,---__A: =_L"_.--"j_L----- ------_ ---- --1',1 _ 4 - •i - ' - 1.1 --..r i .„......miumi. --. I\. ., -- -.._ __ ._,_ • , - -, ' ..r , -44111111116411641W- ,.• - - '- ..„ , „.... Wi.4160r _--• _- . -.. V ill • - r - _ _ - ,,, * ' --' • :',' .4-'—.,.,,`.r .. - --- .,- I' . - - _ ,.. • The-sludge-that-has-been-settled-outirithe Clarifiers is sent.' - tOfth'elSliidgelfftildin—g-TfaiiV§Illiirthe tanks the sludge is , stored until it can be sent to the rotary fan press. The sludge is constantly aerated for mixing and to prevent odors. _ -... , ..,... • ROTARY FAN PRESS This is the final stage of the process. Sludge from the Holding Tanks is pumped to the press, where it is mixed with Polymer, forming a "Sludge Cake" whichiis then hauled to a landfill: ,, * �l,.:.. fr -,_ _ i r 1 .:.i i , , I d r , ii ..,,, 4 r.... il 111 ■� i- iA.,_ __ ii, a, os 1 , ,i —- '-- ' \ 1 . Iiimori 4 _....._ a . . 1 . . . . . • ............, - _ N,...,. ......„ ,,,,. 41711 is EFFLUENT TOTAL SUSPENDED SOLIDS RESULTS mg/L 35 3o 25 4115iiv_15 - TSS LIMIT AVERAGE O I I m- EFFLUENT FLOW MGD 1.2 :: IIIIIIJ FLOW LIMIT :: w ! i AVERAGE o of-Jan of-Feb of-Mar BASIN TOTAL SUSPENDED SOLIDS 8000 7000 6000 5000 BASIN TSS 4000 BASIN TGT 3000 —AVERAGE 2000 1000 - 0 - 2-Jan 2-Feb 2-Mar EFFLUENT BOD5 35 30 25 20 EFF BOD5 15 LIMIT AVERAGE 10 5 0 1-Jan 1-Feb 1-Mar SUMMARY OF THE WASTEWATER TREAMENT PLANTS ACTIVITIES FOR THE PAST QUARTER 1ST QUARTER 2013 • GROUNDS MAINTENANCE • The trash was picked up daily, and the grass was cut as needed. • OPERATIONS AND PROCESS CONTROL • The Digesters were filled and decanted from on a daily basis. • The pH samples were collected and tested from both the Influent and Effluent on a daily basis. • All results were within permitted parameters. • The Plant is checked out, at a minimum, on weekends and throughout the day, during the week. • Plant operations are being performed efficiently and well. SUMMARY OF THE WASTEWATER TREAMENT PLANTS ACTIVITIES FOR THE PAST QUARTER 1ST QUARTER 2013 (cont.) 41 • MAINTENANCE • Clarifiers and digesters were hosed off daily. • The ultraviolet contact chamber and all buildings were cleaned daily as well. • The press is tubed every day that it is run. • Required preventive maintenance is being done on all equipment . • There are no maintenance Problems to report. SUMMARY OF THE WASTEWATER TREAMENT PLANTS ACTIVITIES FOR THE PAST QUARTER 1ST QUARTER 2013 (cont.) • All 14 sewer lift stations have no problems to report. • Replaced the stainless steel pump guide rails on lift station #2, located at 2nd Ave. and 17th St. Cost: $4,623.00. • Still performing weekly main sewer line cleaning , which helped to prevent a lot of the mains from backing up with grease and other debris. SUMMARY OF THE WASTEWATER TREATMENT PLANTS ACTIVITIES FOR THE PAST QUARTER 1ST QUARTER 2013 LABORATORY • INF TSS INF BOD EFF TSS EFF BOD RAS TSS DIG TSS BASIN DIG TS PRESS TSS TS AVERAGE AVERAGE AVERAGE AVERAGE AVERAGE AVERAGE AVERAGE AVERAGE AVERAGE 282.87 167.23 3.76 3.79 9)458 12,968 7,034 6.16% 27.22% mg/L mg/L mg/L mg/L mg/L mg/L mg/L SUMMARY OF THE WASTEWATER TREATMENT PLANT ACTIVITIES FOR THE PAST QUARTER 1st QUARTER 2013 FECAL TOTAL GALLONS WET ENTEROCCI AMMONIA PERCENT PERCENT COLIFORM PHOS OF POUNDS BACTERIA NH3N REMOVAL REMOVAL SLUDGE OF BOD5 TSS TO THE SLUDGE PRESS DISPOSE D OF AVERAGE AVERAGE TOTAL TOTAL AVERAGE AVERAGE 98% 97% < 1/loo M1 3.29 mg/L 398,732 212,160 <1/loo mL 0.90 mg/L CONCLUSION The Plant is running well. All pe it-required tests are well below permitted requirements. The new Press and three new Aerators are operating well, as is all other equipment. We have connected the Press to reuse water, thereby reducing our water use by half. Richard Harnage, continues to do an excellent job. Overall, there are very few problems with anything at the plant. MAYOR Vo • 1 CITY MANAGER Jason Buelterman ! , Diane Schleicher CITY COUNCIL CLERK OF COUNCIL •Wanda Doyle,Mayor Pro Tern 41t, Janet LeViner Barry Brown vi Jan Fox CITY ATTORNEY Bill Garbett 'r Edward M.Hughes Torn Groover 0ft ‘4� Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 5/23/13 Category: Report of Board (Better Hometown) Item: City Information Signage Recommendations (as requested) Organization: Tybee Island Better Hometown Program Explanation: Budget Line Item Number(if applicable): Paper Work: X Attached* X Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner(a,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, BHT Program Coordinator Phone/Email: 912-844-9771 /cmorton@cityoftybee.org Comments: Date given to Clerk of Council 5/16/13 * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 Y City of www.cityoftybee.org �� Ethi`L 0 v^i' 'A W v1 � b 4 •0 C � . z.„ ._ v, v, .h O O . C 4A }, Z c E cu c0 �1 O - 1 O O .0 73 2 a1 O c0 N "4 NI 4 o Q a o L � . 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If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 5/23/13 Category: Special Event Consideration Item: TYBEE ISLAND PIRATE FEST (October 11 — 13): Festival grounds @ 15th& 16th Street Beachfront Parking Lots; Pirate Encampment on beach A 16th Street Crossover; Beach Derby from North Beach to 18th Street; Parade from NB lot to Tybrisa Street Organization: Tybee Island Tourism Council Explanation: Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to j levinerAcityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, BHT Program Coordinator Phone/Email: 912-844-9771 /cmorton@cityoftybee.org Comments: Date given to Clerk of Council 5/16/13 * * * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 t City of t f it Ethics www.cityoftybee.org +��� �2-b man TDt'f CITY MANAGER �S ��a '1i '/� 5/ / " Diane Schleicher JUNCIL /...... 'z 1", ), /tie f/� � �r�a t / ra, CLERK OF COUNCIL Doyle, Mayor Pro Tern % Janet LeViner j Brown \,k .f Fox 1''' i' CITY ATTORNEY ,ill Garbett ". , Edward M. Hughes Tom Groover -,..-4:4",.. ./4"-•, Paul Wolff t41,411rxl00.\ CITY OF TYBEE ISLAND SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind, persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Better Hometown'Program Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed,confirmed by the organizer and accepted by designated City Staff of impacted Departments. Note: Applicant must meet with the Better Hometown Program Coordinator or his/her designee at time of submitting application. Additional meetings may be required. Today's Date: 5/13/2013 Application Fee Submitted: $50 *A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. I SECTION 1: EVENT INFORMATION 1. Name of Event: Tybee Island Pirate Fest 2 Date and time of event: October 11 - 13, 2013 ' 4• Setup: Date/Time period Monday, October 7 • Breakdown: Date/Time period Tuesday, October 15 3. Location(s): 15th and 16th Street Parking Lots and beach area •- A site plan of the event area drawn to scale and depicting all event structures is required at time of application submittal. + A Letter of Permission(LOP)from Georgia Department of Natural Resources(htto://coastalgadnr.ors/sendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side parking lot areas,etc.). The LOP is due no later than two(2)weeks prior to the event. 4. Organization: Tybee Island Tourism Council 4• ❑Commercial? I Non-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or website for public event information: 912-786-5444; TybeePirateFest.com 6. Organizer/Applicant: Casey Slone Address: PO Box 491 City: Tybee Island State: GA 31328 Zip Contact Phone: 912-644-6472 Email: cslone©tybeevisit,com Organizer/Applkant listed above must be in attendance and readily available for the duration of the event. P.O.Box 2749-403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)472-5071—FAX(912)786-9539 www.cityoftybee.org SECTION 2: EVENT DETAILS 1. Is this event... A Open to the public 0 Private Invitation only 2. Describe the event and Its goals: Pirate Fest exists to increase visitation during the shoulder season. 3. Estimated number of people to attend and what this is based on: 7,000-9,000 -2012 Attendance 4. Is there an admission fee for attendees? 0 No d Yes-Fee will be: 510-520-tree kids and Sunday • A preliminary budget is due with application. (refer to Section 7: Financial) 5. Have you ever done this event before? If yes,list dates and locations: TITC produced the 2012 TIPF, 6. Describe parking arrangements during event in detail: See Attachment A-2 ••r Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event sponsors and marketing plan: Primary Sponsor-Southern Eagle Distributing Additional sponsors include local businesses and TITC 8. List any additional contact person(s)and their phone numbers involved in the planning of this event. Lindsay Fruchtl -TITC Marketing Director-912-644-6470 9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) TITC will provide trash/recycling pickup within the festival grounds.An independent dumpster will be rented and hauled following the event. 10. Please list any entertainment,bands,emcees or onsite promoters attending this event. bands - Shooter Jennings, Al A, Brigands Describe sound equipment: All audio equipment will be provided by professional providers. SECTION 3: REFERENCES 1. Please list your previous special event and/or hosting organization's experience in producing events. TITC produced the 2012 and 2013 Mardi Gras events, 2012 Labor Day Beach Bash, 2012 Tybee Island Pirate Fest, and 2012 New Year's Eve Fireworks 2. Please list two(2)references excluding City Officials and Staff: a. Name: Lindsay Fruchtl Address: PO Box 491 Tybee Island, GA 31328 Phone: 912-644-6470 b. Name: Keith Gay Address 1106 Hwy 80 Tybee Island, GA 31328 Phone: 912-786-0100 Page 2 of 8 City Council Approved:February 14,2013 SECTION 4; OTHER REQUESTS (Check the boxes below and provide additional information If applicable.) I Vendors(Organizer must submit all Vendor Applications with payment no later than two(2)weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) 2. I Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) DPW Item Amount needed Total hours needed Traffic Cones Barricades Traffic Barrels — Trash cans 25 Recycling containers 20 Port-a-lets Sweeper Vac Truck Fire ant treatment Dump Truck Back-hoe List other services that are requested. Costs will be determined. TITC requests DPW change the flags at Park of the Seven Flags from Wed.Oct.9th to Sun.Oct.13.Flags to be provided by TITC. 3. I Street Closures(Tybee Island Police Department(TIPD]approval required.) a. List requested streets: See A-3 4. I Special parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: See A-4 5. d Commercial truck parking a. Please describe: TITC requests permission to park the technical equipment truck behind the mainstage. 6. I Police Detail(TIPD approval required;staffing/equipment fees may apply) a. Please describe: TITC requests waiver of police fees per the grant request.TITC will hire additional off duty officers per recommendation (If off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and paying fees direct as agreed upon.) 7 6 Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager, Approval is required by City then State.) 8. ❑ Fire Detail/Inspection(staffing/equipment fees may apply) a. Please describe: (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(TIFD,Chatham County and U.S.Coast Guard approval required. Special application due to USCG at least 135 days prior.) 10. I Additional Security a. Please describe: See 6. 11. ❑ Petting Zoo a. Please describe: Page 3 of 8 City Council Approved:February 14,2013 SECTION 4: OTHER REQUESTS(CON'T.) (Check the boxes below and provide additional Information If applicable.) 12. I Parade/Procession(TIPD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: See attachment F. (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(Insurance from providing company is required no later than two(2)weeks prior to event.) 14. I Temporary Structure(i.e.tents,booths,stage,etc.) a. Please describe: structure tents and stage.See attachment B. (Permits for tents larger than 10'x 10',stages,booths and the like are required through the Planning&Zoning Department. Completed application with required documentation must be submitted no later than thirty(30]days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. I Electrical needs(fees may apply) a. Please describe: TITC utilizes rental generators. 16. ❑ Filming(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. I Banner Permits(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. I City Facility requests require separate forms and approval through the Facilities Coordinator. a. The Walter W.Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTIONS: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island.. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. Insurance,as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION necessary insurance as deemed Agreement required. appropriate by the property owner. Signed Indemnification Agreement Signed Indemnification Agreement required, required and a Organizer is responsible to obtain necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and THE PUBLIC *If use of the Walter W.Parker Pier and Pavilion is part * certificate holder. If use of the Walter W.Parker Pier and Pavilion is of the event,a$1 million certificate of insurance,with part of the event,a$1 million certificate of insurance, Chatham County Parks&Recreation listed as an with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 City Council Approved:February 14,2013 SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights,privilege ,a rt imm nat-ies-as,ce • t-h,in Georgia tatutes and/or the Constitution of the State of Georgia. Organizer/Applicant's 5ignatt,{re, .t'; .,_\. •5� ,~�'1-\1 l )\ `N Date: 5/1 3/201 3 {r INTERNAL USE BELOW. J St.- sig .tures for City D-,.•ments listed belo, ndicate the event application has been reviewed and department needs are acce.ted as reques -. signtes ar-, '' -d prior .Q applica ion bet�g sub `fitted for City Council consideration. City anager and/or Designee Finan ; Director and/or Designee ) i 4e_C 10vJ PI..ling&Zoning Manager and/or r,-signee Wat= &Sew. D-�e • Supervisor and/or Designee Chief o lice ao /o .ignee Campground anager and/or D ignee y____ Chief of Fire . Tn .nd/o s- gnee Department of Public Works Director and/or Designee COMMENTS: DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL(as applicable): Better Hometown Coordinator: Date: City Manager: Date: 61131 I3 , j ((Diti 10 m041at 4e'4ew ; g ivkai, (4,5-16 1 v.m.51A4s5slit, Estimated permit fees for this event at$100 each;with electrical additional$40=±$1,200 2 stages 24x20;34x15 2 bouncy houses 1 main stage tent 50x100 1 green room tent 10x20 3 food tents 15x15 2 or 3 encampment tents(requested site plan not yet received) 1 entry tent 15x15 electrical permit Inclusion of the Tybee Beach Derby event by Stafford Promotions bypasses the one event per day restriction Page 5 of and the purpose for which it was adopted. [paragraph 1 of Application: No more than one event per day will be permitted due to limited infrastructure and city resources. For that reason this application is not approved. 5•—I (0-13 SECTION 7: STANDARD EVENT APPUCATION POUCIES AND PROCEDURES THE APPLICANT SHALL USE THE MUNICIPAL PROPERTY SOLELY FOR CARRYING OUT THE SPECIAL EVENT AS APPROVED BY THE CITY MANAGER AND/OR THE CITY COUNCIL. Application Will Be Based On: /. Whether the applicant for a Special Event Permit is capable or incapable of executing the planned special event. 2, Whether budgetary considerations at the time of application create such a burden upon the City's financial resources that it would not be practical to hold the proposed special event at the time requested. 3. Whether the holding of the special event as planned would create an undue burden upon the public and staff resources of the city. 4. The timing of the proposed special event. 5. Whether the applicant producing the special event is profit making or not for profit purpose only. 6. The historical experience,if any,of the special event in the past years. 7. The effect the proposed special event will have upon the City's resources and public health and safety,and frequency with which such events are held. 8. All City Department Heads affected by said event must review and confirm acceptance of the application prior to the application being approved by the City Manager or City Council. All relevant fire and life safety issues must be adequately addressed. 9. A Special Event permit may be refrained from issuance when the directors of city departments in good faith believe that the proposed special event will endanger the public health,safety,welfare,and/or damage property. W. A special events permit shall be revoked when the directors in good faith believe that allowing the continuations of the proposed special event may endanger the public health,safety,or welfare of property of others. 11. After reviewing the comments of all affected Departments of the City,based on the specifics of the event,approval or rejection of the application for a Special Event permit will be granted. Approval of Application: 1. The City Manager may at her/his discretion approve an event for up to 500 people. These events must meet the following criteria: exclusive use of city property;minimal impact on neighboring residents and businesses;small scale events with some special requirements;temporary use of public parks or public facilities,and no street closures. The City Manager may at her/his discretion approve an event exceeding 500 people if the event is on Private Property. 2. Events exceeding 500 people on Public property must be reviewed by City Council for approval. City Council may also review events that significantly impact residents and businesses,request use of city streets,parks,beach or other city facilities,extensive activities,and/or require alcohol permits.Special Event applications are considered by City Council during a regularly scheduled monthly meeting as the agenda allows. 3. Upon the issuance of a Special Event Permit from the City Council or the City Manager,the applicant shall obtain all other State,County,and City permits no later than thirty(30)days prior to the scheduled special event. 4. The City Manager,in consultation with Directors of affected Departments,may also impose any necessary restrictions or conditions to be observed in accordance with public safety,environmental and administrative considerations involved in the application. 5. Nothing in this section shall be construed to prohibit the imposition necessary for the carrying out of the event. Application Denial and Process of Appeal: /. Any applicant denied a Special Event permit to conduct a special event shall be notified in writing prior to the proposed date of the special event. Said notification shall state the reason for the denial. The applicant has the right to appeal to the City Manager. 2. Appeals from the determination of the City Manager,as to the denial of a Special Event permit,shall be made to the City Council. These appeals shall have priority and shall be heard at a regularly scheduled monthly meeting as the agenda allows. Planning&Zoning Department 1. Building permits—an applicant shall obtain the applicable permits including,but not limited to,electrical,plumbing, mechanical,and structural from the City's Building Official at least thirty(30)days prior to the scheduled event. An applicant may be required to obtain other permits pursuant to state law,city ordinances and the International Building Code and the Georgia Amendments. The Building Official shall make inspections deemed necessary to insure that all building code standards are followed. Non-compliance of any building code standards may be cause to cancel the event. 2. Any person or organization which is granted a Special Event permit shall comply with all applicable laws,ordinances and building codes pertaining to said event. 3. The person or organization receiving a Special Event permit shall be responsible for ensuring that its contractors and subcontractors obtain all permits and comply with applicable laws,ordinances and building codes. Page 6 of 8 City Council Approved:Februosy 14,2013 SECTION 7: STANDARD EVENTAPPUCATION POLICIES AND PROCEDURES(CON'T.) ( Financial I. A proposed budget for the special event and a detailed explanation of how proceeds from the special event will be allocated shall also be provided at the time of application submittal. 2. The applicant shall be financially responsible for any cleaning,replacement and repair to municipal property or its accompanying articles requiring city clean-up after completion of the special event. 3. The applicant shall be financially responsible for extra personnel hours incurred by the city as a result of the use of municipal personnel. 4. The personnel hours shall include the Police Department,Fire Department, Department of Public Works, Parking Services and Lifeguard Services necessary to monitor,check,observe,control or otherwise regulate any phase of the special event, including without limitation to any planning,on-site management of the special event and support of any activities. S. Waiver of fees for parking shall not be granted between Memorial Day Weekend through Labor Day. 6. In order for your organization to be eligible for any waiver of fees,that organization must have a contract with the City of Tybee Island. If your organization is one that has received funding from the City of Tybee Island for services provided to the City,you are eligible to request waiver of up to$2,000 worth of fees for the special event,which also includes fees associated with parades.The application fee is not permitted to be a part of any waiver of fees and must accompany the application or it will not be processed. No waived fees for alcoholic beverages,vendor fees and/or facilities will be considered. The City of Tybee Island reserves the right to request financial revenue and expenditure statements for review prior to or as a condition of any waiver of fees. Fire/Emergency Management Department 1. In the interest of public safety,the FEMD must review and approve aspects of events that may include,but not limited to, fireworks or pyrotechnics,emergency vehicle access,and use of open flame. The Fire Chief will determine whether or not FEMD personnel are needed and the event applicant shall pay for said services. Parking Services Division 1. Where public parking Is to be used or restricted,the Finance Director may require that permits are issued or reimbursement be made based on standard parking fees. 2. Request for use of parking lots or spaces must be submitted in detail for approval with the application. Police Department 1. Any person or organization shall comply with security and safety guidelines set by the Tybee Island Police Department. Department of Public Works 1. The site of the event must be left in its original condition or additional charges will apply. 2. If any event requires the use of the electrical service,equipment owned by the City of Tybee,and/or labor fees will be assessed on a per hour rate and determined by the city. If special electrical requirements are needed by vendors in which the city personnel and equipment is needed,an additional charge shall be passed on to the organizer for setup and breakdown. This is only applicable for specific areas and must be requested at the time of application submittal. 3. Streets may be closed in connection with a special event at the discretion of the City Council and/or City Manager having due regard to public safety and environmental effects of such closings. All reasonable steps are taken to minimize adverse impact upon the community. 4. Vendors must use grounded extension cords and lighting that does not exceed 30 amps per vendor space if permitted. Extension cords,hoses or other trip hazards in pedestrian walkways are not permitted. 5. It is the responsibility of the event organization to provide adequate toilet facilities during a parade and event appropriate for the anticipated attendance. Location(s)of said stations shall be indicated on provided site plan.One chemical toilet for every 200 people is recommended. 6. In the case of requested and approved permission for pole banner and/or flag hangings,the event applicant is financially responsible for costs incurred with the installation and/or dismantling. Sale of Alcohol 1. Events involving alcohol sales/distribution must complete an Alcohol License application for consideration. The application and information can be obtained at Tybee Island City Hall. 2. Upon TIPD review,alcohol license applications are considered by City Council at the first available Council meeting. Page 7 of 8 City Council Approved:February 14,2013 SECTION 7: STANDARD EVENT APPUCATION POLICIES AND PROCEDURES(CONT.)_ Sale of Food/Merchandise I. The sale of food at special events requires a permit from the Chatham County Health Department. Food vendors that involve cooking require an inspection and permit by the Chatham County Fire Marshal. 2. Event organizers are responsible for obtaining Vendor Permits. Vendor permit applications are due with payment in accordance with City Code Sec.58-179 no later than two(2)weeks prior to the event. 3. A method must be established for the removal of used cooking oils,gray water or any other solvents from the event site. Event organizer will incur costs imposed by the city,county,and state if any solvents are left or discarded at the event site. 4. All debris in Vendor set up area must be contained at all times. The event applicant will be charged an hourly rate and dumping fee determined by the City if any debris is left and disposed of by the Public Works Department. Other 1. Temporary structures may not be anchored in the ground. If damage is done to City property,applicable fines and/or fees shall be billed to and paid by the event applicant. Indemnification/Insurance I. The applicant must sign the Indemnification Agreement at time of submitting event application. Prior to the issuance of the Special Event Permit,the application shall maintain,at its sole expense,public liability insurance covering the City properties and resultant use thereof,naming the City as an additional insured,in the amount of$1 million. 2. The applicant shall pay the premiums of the public liability insurance before the issuance of the Special Events Permit. The applicant shall furnish and deliver to the Better Hometown Coordinator a certificate or certificates of insurance,as specified in Section 5,evidencing the existence of public liability insurance in the minimum amounts described above. Each certificate shall provide that the city receive not less than thirty(30)days written notice of cancellation,expiration to termination to public liability insurance. In the event that such insurance is cancelled,expired or terminated,the applicant shall be required to obtain insurance immediately and furnish proof to the Better Hometown Coordinator. If such valid insurance is not obtained within twenty-four(24)hours after cancellation or termination,the Coordinator shall revoke the Special Event Permit and the special event shall cease. The applicant shall be responsible for submitting all certificates or insurance of its contractors and subcontractors. Page 8 of 8 City Council Approved:February 14,2013 2013 Tybee Island Pirate Fest Special Event Application Supplement A. Additional Information 2 A-1: Dates and Times 2 A-2: Parking Arrangements 2 A-3: Street Closures 2 A-4:Special Parking/Parking Pass Request 2 7-6: Financial 2 B. Site Plan 3 C. Non-Profit Status 7 D. Preliminary Budget.., 9 E. Parade Information 10 F. Banner Permit 11 G. Pier Reservation 12 H. Tybee Beach Derby 13 I. Anticipated Permits 16 J. Background on 2013 Site Plan Enhancements 17 2013 Tybee Island Pirate Fest 1 Special Event Application A. Additional Information A-1: Dates and Times • Friday, October 11, 2013 o Festival Open 5pm- 11 pm • Saturday, October 12, 2013 o Festival Open 10am- 11 pm o Tybee Beach Derby 8am- 1 pm • See Attachment H for more info • Sunday, October 13, 2013 o Festival Open 11 am-4pm A-2: Parking Arrangements • TITC requests partial use of the 15th and 16th street parking lots. • TITC requests the use of the North Beach Parking Lot for parade set up during the following hours: o Saturday, October 12 11 am-4pm • TITC will operate a shuttle from areas around the island to the festival site throughout the weekend. • TITC requests that digital parking sign be placed before 141h Street to direct festival goers to available parking areas. A-3: Street Closures • TITC requests the closure of the parade route (see attachment F) from 2:45pm- 5pm, or until the end of the parade. • TITC requests partial closure of the Tybrisa Street roundabout (see attachment B). • TITC requests the closure of parking area on far side of 15th Street parking lot for use as part of emergency vehicle lane. A-4: Special Parking/Parking Pass Request • TITC requests full day parking passes for crew vehicles for the following: o (10) Monday, October 7- Friday, October 11 o (10) Friday, October 11 -Sunday, October 13 o (6) Sunday, October 13-Tuesday, October 15 • TITC requests to pre-purchase 3-day parking passes for festival vendors to be distributed in vendor packets. Estimated 30 passes needed. • TITC requests complimentary parking passes for off-island event volunteers as needed. 7-6: Financial • TITC requests to be released from the following fees (previously requested in City Services Grant Application)*: o Building and Zoning permitting fees 2013 Tybee Island Pirate Fest 2 Special Event Application o Parking fees as listed in A-4 o Parking lot usage fee o DPW o Tybee Police-standard parade * It is understood that all waivers are contingent on grant approvals from city. B. Site Plan [Illustration on next page] In addition to the provided illustration,TITC requests permission to have roving performers utilize Tybrisa Street and the Strand as well. 2013 Tybee Island Pirate Fest 3 Special Event Application 15th Stoat NI 13 ■ IA B N I X fgi l .„ it 7- g ;, !3 1 X '4eeis Suet 0 ■ I RI ih 1) 1 I I 'll I ill IAnue J 1 ... ■ ■x a� ", t A l x i SI rMeow - 1 e i I i V li x i I 1 I.1011111in 17th Street ■ t' m ■ s© ■ ■ L NE 3 2013 Tybee Island Pirate Fest 4 Special Event Application Proposed Pirate Fest Layout Inventory Mainstage: Portable Stage 24ff x 20ft Budweiser Beer Trailer: (1) 50ft x 12ft Mainstage Tent: (1) 15m x 30m Vendor Tents: 10ft x 10ft-Maximum 72 Gate Tent: (1) 15ft x 15ft Blackbeard's Pirate Ship: (1) 22ft x 15ff Ship will be in loading zone. Food Tents: (3) 15ft x 15ff Beer Tents: (2) 10ft x 10ft Kids Stage: Mobile Stage 34ff x 15ff Portable Restrooms: (20) Approx. 3.5ff x Off (4) ADA Approved 5ft x 5ft Shade Zones: 10ft x 10ft tents-Maximum 7 Inflatable Bounce Houses: (1) 20ff x 20 ft (1) 40ft x 14 ft Green Room Tent: (1) 10ft x 20ft (backstage) Dressing Room Tents: (2) 10ft x 10ft (backstage) Dumpsters: (2) 12ff x 8ff Pirate Encampment The pirate encampment is being contracted through The Pirates of the Treasure Coast (POTC).The encampment will include two tents representing historic pirate life.The area is staffed by POTC re-enactors that will conduct demonstrations, talks, and other activities.TITC will request appropriate beach permits following approval from the city. Two to three tents and one or two tent flies for the pirate encampment which consist of either wall tents, baker tents, or a combination of both. 2013 Tybee Island Pirate Fest 5 Special Event Application Each of these tent styles are made up of a natural canvas with pine or bamboo supports, sisal rope, and iron stakes. Base Foot Print Wall Tent- approx. 10'x 12' Baker Tent-approx.8' x 10' Tent Fly-approx. 10'x 12' Foot Print/with stakes Wall Tent-approx. 16'x 18' Baker Tent- approx. 14' x 16' Tent Fly-approx. 16'x 15' Notes on the encampment: • The encampment has been reviewed and approved in a meeting with DNR with the following restrictions: o Free and open to the public o Encampment must fall below the dune line and above the water line. • There will be no live fire. • There will be no black powder weapons demonstrations. • POTC requires overnight security.TITC will be hiring officers for overnight security. Additionally, POTC requests to have one staff member on-site overnight to stay with valuable props with the permission of the city.This POTC staff member will not be sleeping on site. • The encampment uses sand-specific staking. • POTC has experience with encampments throughout the southeast. Sample Photos _al • i p r r �i • fil , s � .. . . i i . - r LIM t �P a; Clockwise from top left: ; 4 • Sample set up _ik' • Large encampment ariel l, ., • Prop samples 2013 Tybee Island Pirate Fest 6 Special Event Application C. Non-Profit Status 1 276 PNOhoes Si NI.tAtlanta aa, 30303 4 220 e,Aeha 61.,GreensbOro,N.C. 17401 1 400 W.Bay IN..Jacksonville,yin. 32202 0 2121111h Ave, .m,All 0J�9 s 101 N.Lamar Si.,Jackson.Mlle. 10202 7 101 Broad 111.,Nashville,Tenn. 07202 Mg3 Unman' D® ®two®nu4 Address sny reply to DISTRICT DIRECTOR at onto No. Y'- c.°cn 20 o°C:o 00.7t100 Oslo In ropy afar to, April 30, 1968 ( 233t • Mr. 6. D. Guthrie, Executive Vioe.Preaideut 9avam eh Area Obamber of Camera 100 East Bay Street Savannah, Georgia 31401 Dear Mr. Guthbtog Tel,rem Number 990 The Information return which you filed should be used only by an organisation that has estab- lished an exempt status under the provisions of the Inteafai•Revenue Code, Our records Indicate that you have not been ruled exempt from Federal income tax. If you hays been ruled exempt, please tell us the name under which exemption was granted and the dote. Otherwise, your organization is required to tile Form 1120, Corporation Income Tax Return.You may apply for exemption by filling out and submitUng the enclosed forms in duplicate. Please return the requested infonnaUon or forms with this letter attached. Very truly yours, District Director Enclosures-2: Forms 1120 2013 Tybee Island Pirate Fest 7 Special Event Application HANCOCK, MAZO & ASKEW CERTIFIED PUBLIC ACCOUNTANTS 300 EAST MY JAM$ WNANOOCN,JR.C.RA• SAVANNAH,GEORGIA. 31401 MUMSSIIS IRWIN MALO,C.I.A. WALTER ASKEW III,C.P.A. AMERICAN INSTITUTE OT CSSTINIED PUBLIC ACCOUNTANTS CLAUDL NODDSS DONALD L.JAMES,O.r.A. May 8, 1968 TAir lfl 51C-0 14 i / cr 3 0 District Director Internal Revenue Service Atlanta, 0eorwia 1 1 Dear Sir: i Your Form FL-67 (copy attached) ed to the Savannah Chamber of Commerce has been referred to me fo \reply. We prepared for the Chamber of Commerce the For,t� 0 referre to in your letter. This being the first year that we,ftinverforsed this service for the Chamber, X discussed the matfer of he exemption letter with the Certified Public Accountantint epared the Form 990 for several prior years and his recoil cx on is that an exemption letter is somewhere in the at he Chamber. The Chamber has been in existence since 6l and las be annually filing Form's 990 since that date. We therefor assumed that had an exemption letter not been on file,`the Chnmb r would have been notified years ago. If a further search o your files does not !lad the letter, please adv the' nderpigned so that we may re-apply for an exemption let r. Yours truly, c�. Walter C. Askew III WCA:yks Enclosure cc: Mr. S.D. Guthrie, Executive Vice-President Savannah Area Chamber of Commerce 2013 Tybee Island Pirate Fest 8 Special Event Application D. Preliminary Budget 2013 2013 Revenue '- Personnel Costs !ud°eL Alcohol/Beer Soles 22,000 Salaries Coca-Colo Sales 3,000 Payroll Taxes Merchandise/T Shirt Soles 10,037 Fringe-Group Insurance Event Specific Advertising Fringe-Retirement Parade Entry Fee 1,100 Contract Help/Misc.Personnel Costs 5,000 Promotional Sponsorship Total Personnel 5,000 Shipping income 200 Sponsorships 47,000 ADMINISTRATIVE COSTS Ticket Sales 67,000 Postage&Delivery 200 Vendor Booth/Food 1,000 Printing a Reproduction 500 Vendor booth/Merchandise 11,000 Processing Fees Vendors Compensation Professional Fees-Legal Total Event Revenue 162,337 Professional Fees er - Repairs&Maintenance 500 Additional Event Funding CIty Services 5,000 TITC Advertising Revenue Ins wan s Expense 1,500 Total Alternate Revenue • Licenses 6 Psrmlts 500 Office Expense - Total Revenue 162,337 Operating Supplies 3,000 Credit Card Processing Fees 100 Cost of Goods Sold Bank Fees Cost of Alcohol/Beer 13,000 Sales tax expense 6,200 Cost of Concessions Meals and Hospiloft 1,000 Cost of SCAD 8,800 Total Adtrin 18,500 T-Shk1s]Hals/Koozies 8000 Total Cost of Merchandise 800D SITE PREP Security SECURITY 2,000 Total Cod of Goods Sold 29,500 y Pier Rental 1,000 Gross Profit 132,637 Communication Rentals 500 Expenses Lighting 3,000 FAMILY ACTIVITIES Audio Rentals 4,000 Children's Entertainment 7,000 Stage-Projector/Video 1,500 Restrooms 2,000 Decorations 300 Site Materials 2,500 Prizes and Giveaways 500 Table And Chair Rental 1,000 Total Children's Events 7,800 Tents 18,000 ENTERTAINMENT Staging 7,000 Contest Expenses 200 Electrical 10,000 Decorations 1,500 Total Site Proparallon 52,500 Event Entertainment 30,000 MISC Accommodations/Food 200 Storage - Fireworks Telephone . Total Event Entertainment 31,900 Trolley 1,000 Vold Check - Contingency 10,000 Parade Total Misc,Exp 11,000 oat Rental,Repairs&Decorations 750 Give-away Merchandise 750 Total Expenses 157700' Total Parade 1,500 Surplus/Defielt 4,687 2013 Tybee Island Pirate Fest 9 Special Event Application E. Parade Information Pirate Victory Parade Phis Staging't v..0 •."Parking Beach Date:Saturday, October 12 4 } ‘z / Time: 3pm '�'"' Lineup begins: 12:30pm a e !--,. %s ¢` .:„. Lineup r . o North Beach Parking Lot-Vehicles . `4`, Memorial Park—Walkers _r.* PIrat® t '"4e t `'%. cgl�� Route-same as previous years � Y. Prn " ,�� ` Start: NB Lot `�iall Pirate Parade ►n� South on Meddin Drive gg Krems Wail 40 V481kirl St.et BuNar AVM >~A r kl ! .! Left onto VanHorne Avenue shit k Pit tk; x // Left onto 1St street onto Butler �bk Left onto Tybrisa Street +Mw Np. Right onto Strand Avenue i g• °kb '"49 End: 17th Street "o• {it ,b wk x ' Floats will exit the festival area via 18th st. ay 41 ,4a� lajc 1 . i+ it '.,, oili 4 1 1 Pirate Parade EMI Ar 2013 Tybee Island Pirate Fest 10 Special Event Application F. Banner Permit RECEIVED SEP 17 X. „co.~ CITY OF TYBEE ISLAND {�i ' PARKS AND RECREATION DEPARTMENT ._ .Y-211)`)e-- P.O.Box 2749 • 403 Butler Ave. Tybee Island,GA 31328 Phone(912)472-5045 • Fax(912)786.5832 BANNER PERMIT APPLICATION Name of Organization Tybee Island Tourism Council Person Responsible for Banner Permit Casey Slone Person's Street Address,City and State PO Box 491 Tybee Island,GA 31328 Telephone Number(s) 912-433-0129 Name of Event Tybee Island Pirate Fest Event Location Southend Parking Lot Event Description „ .. ..- u•,. •u .. . . .. - Date(s)and Duration of Event: Begin Date Fri,October 11,2013 From am r pm To 11 am/inn End Date Sunday,October 13.2013 From 12 am/pa To 4 am/pa Requested Banner Location: ❑ Memorial Park ❑ Tybee Sign Requested Banner Display Dates: f ' 'S � �•inN (Le.c S� Begin Date Fd.Sept.27,Z End Date Tue.October 15,2013 I have read -r., rstand Section 6-080(I)of the Municipal Code and agree to abide by It.The organ' iiZ`� a•ree to hold harmless the City of Tybee Island from all liability whatsoever. Signulurc , � Today's Date 8/27/12 .r' - Printed Name Casey Slone Section 6-080 Design Standards;(I)Signs in Parks—Conservation Districts:The City shall identify an area located near the Intersection of Highway 80 and Old Highway 80,and between the Library and Filth Street in Memorial Park along Butler Avenue,where banners advertising Special Events may be located upon application to the Zoning Administrator,These banners shall not exceed thirty-two(32)square feet and can not be erected earlier than 15 days before an event and must be removed within 2 days of completion of the event.Permits will be Issued on a first come Mt serve basis. Approval: Zia! re pare Zoning Administrator g g21(.2 -- 2013 Tybee Island Pirate Fest 11 Special Event Application G. Pier Reservation O Moths m Oo unty•Public Works end Park Servioes P.0.Box6161 Sam nneh,OA 31412 P ho na r(912)6 6.6>n90 F acv(212)6 r11.W 2 Sr:hyaena Invoice Mellen Tue Jan 15,2013 Invoice 0: 7131 PA4!! Casey 6bne 10t/I AMOuntDue 01400.03 Tybee slentl Tourism Council AMOuntP110: 0100,00 P.0,15:ot491 Bide eoeDuso *ROOM Tybu eland,(143132! CllentN: 4801 ACCOuntM: em III: oeloneeitlbecieltaom Phone 1: (912y644.8472 Phone 2: (912)4330120 Fix: oe12)788.bee5 event: 'Plrale Fur Facility 1rtt it flame; DalerliAlon DMA Tina Mee 1y1ee Pk r•Plero•Widle Pier 10•HourNon•proltie ntel•p400A)PItFat lid oath 8010 04:00PM•1100PM 0100.00 15•Hour Non•preltleent l•0800 AO PktFat Oat Oat 12,2013 00700N4•11AOPM Coto PecOlt(subtotal: 01,000.00 16tI: 01,000,00 Payments t• Payment Tyne Amount Fri Jul 21,2013 OAeak•wow 610o.00 Oomnnlnlo SubtolI: 411,000.00 Your Ethnae k cue 2111113.Vaunt/eooteetln"rmdon give' ink you l Totl: _ 01,000.00 Rapt e:133509.N01e:Al Pm Pahl Pre Non•retnarble. Aln cunt Pra0; 9107.00 Bab no 0 mu $IN PO Al ndby5ookIcing Cuba Pd Jul 116,201300221PMpro 2013 Tybee Island Pirate Fest 12 Special Event Application H. Tybee Beach Derby The Tybee Island Tourism Council is contracting Stafford Promotions to organize and facilitate the Tybee Beach Derby as part of the Tybee Island Pirate Fest.Stafford Promotions is an independent contractor. All required permitting and additional requests of the city would be facilitated through Stafford Promotions. Proceeds from the derby will benefit local non-profit organizations. Please find details below: Primary Contact: Stafford Promotions Brian Stafford 912-660-9001 StaffordprQmos @gmfil.com Date and Time: Saturday, October 12, 2013 Set Up: 7am-9am Breakdown: 12pm-2pm Location: Beach-North Beach to Pier Staging: North Beach Description: 5K beach obstacle course designed to raise money for local non-profits. Estimated Attendance: Goal 2000 Admission: Spectators-Free Participants-$49.99 (includes race and entry to Pirate Fest on Saturday) Parking: Participants are encouraged to park on the South End.The North Beach Parking lot will be closed for Pirate Fest parade lineup.The derby will utilize the Pirate Fest trolleys to shuttle participants from the south end to the starting line from 7:30 -9:30 am. Clean Up: Each obstacle will be manned by a volunteer cleanup crew The first wave of the Tybee Island Beach Derby will take off from North Beach jetties at 0930am sharp and we will send 200 person waves every 15 minutes.The last wave will take off at 11 am so the last participant should cross the finish line at The Pier by 12pm. All obstacles will be off the beach by 1 pm. 2013 Tybee Island Pirate Fest 13 Special Event Application Stafford Promotions advises that approval has been received from DNR. Site Plan: iyi Iiii US Comet Gaud Station tytwe Start line-North Reach(Jetty) ..„.......#j fort Puti(s9tt1 N ebo gonumant 4417174* 4 y ? ,.�, I; ``/ Obstacle 1 (lullick Street ,..1 ` Obstacle 2-]nuance to Ft.Sere en S `s. ( C i ' J ., ,`Obstacle 3-3rd Street(Desoto) a Obstacle 4-Center Street(Marlin Monme's) ) i j .4.1`Obstacle 5-7th Street \., I AL 7 Obstacle 6-9t1 Street I' + r 1 il, Obstacle 7.11th Stmt r f. it 'fir i Obstacle 8- 14th Street Finish Line-South Reach(Pier Obstacle 9-16th Street re in(tSt ADD , ` f- : Obstacle 12-16th Street(Finish Line) Obstacle 10..17th Street(Fannies) a. Obstacle 11 18th Street(Jetty) Pirate Fest 20213 Beach Derby FINAL Pending City Council Approval-5.13.13 Any changes due to unforeseen circumstances to be approved by City Manager 2013 Tybee Island Pirate Fest 14 Special Event Application Obstacle Descriptions: Obstacle 1: "Captain Jack Sparrow's High Knee Extravaganza"Inner-tubes will be blown up and staked in the sand to resemble tires. Runners will have to high knee through the inner-tubes. Obstacle 2: "Jacob's Ladder"We will put 4x4's sticking out of the sand 2 ft. and drape a net across so the participants can crawl under the ladder. Obstacle 3: 'The Jolly Roger" Build Hurdles out of 4x4's so the runners can hurdle over. Obstacle 4: 'The Scalleywag" Bust through the noodles to find the hidden treasure on the other side. Stake Noodles in the sand so runners can't see the other side. Obstacle 5: "Captain Hook's Rope Climb" Because wouldn't we all like to see Captain Hook attempt a rope climb?There will be a 45-degree angle with a net of rope to climb up and over. Max height of 4 feet. Obstacle 6: "Man 0 War Dizzy Spell"Spin around on a baseball bat 5 times. Obstacle 7: "Blackbeard's Secret"Crawl through tunnels where Blackbeard hid all of his treasure! We will install tubes that are 3 ft.x 3 ft. for the runners to crawl through. Obstacle 8: 'The Black Pearl"The runners will have to avoid being attacked by our pirates waiting to attack. Obstacle 9: 'The Neptune"Cones will be set up so the runners will have to zig zag through the sand. Obstacle 10: "Ahoy Matey" A wall will be built that the runners must go up and over.This wall will be no higher than four feet tall. Obstacle 11: "Walk the Plank" Runners will balance their way across a 4x4 placed two feet in the air. Fall off and you get eaten by the alligators. Obstacle 12: "Pirate's Booty Finish Line" Finish this race by crawling into the gates of the Pirate's Fest to retrieve your booty. 2013 Tybee Island Pirate Fest 15 Special Event Application I. Anticipated Permits Further to this application,TITC anticipates needing to pursue permits for: - Food Tents - Encampment Tents - Mainstage Tent - Inflatable Bounce Houses - Mainstage - Children's Stage - Ticket Entry Tent - Green Room Tent - Electrical - No Parking posting for 15th Street spots 2013 Tybee Island Pirate Fest 16 Special Event Application J. 2013 Site Plan Enhancement Background TITC has designed a new site plan layout for the 2013 Pirate Fest. For Pirate Fest to be sustainable and grow, the festival must evolve.The proposed plan accommodates feedback from festival attendees through the 2012 TouchPoll survey, local business owners, vendors, and organizers. Among the advantages of the new layout include: • Making more parking spots available for use in the South End parking lots (approximately 50 spots added) • Bringing more foot traffic along Tybrisa by directing all attendees down that street towards entrance enhancing business opportunities and exposure • Allows for more children's activities • Allows for additional shade/seating areas • Moves the children's area away from bars while keeping adult activities in front of Strand bars • Directs sound from the speakers on the mainstage towards the commercial district and away from residential properties • Improves traffic flow and increases safety along the Strand by dividing up the area and decreasing the backlog along the sidewalk at the entrance • Adds a free area with food vendors, atmosphere, entertainment • Improves night-time experience by separating closed children's area from the part of the event that is still active • Improves entrance experience by featuring roundabout, ocean, atmosphere • Enhances pirate atmosphere for festival and surrounding area 2013 Tybee Island Pirate Fest 17 Special Event Application MAYOR CITY MANAGER Jason Buelterman ak Diane Schleicher CLERK OF COUNCIL CITY COUNCIL Wanda Doyle,Mayor Pro Tern ' } Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover y �' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 WastePro: Proposal for change in service levels and costs—switching from twice weekly garbage pickup to once weekly and/or side door garbage and recycling service. Staff recommends city council approval of a rate change depending on service level decision to reflect recent 1.6% rate contractual increase and a$1.94 charge per customer garbage cart to recover administrative solid waste fund costs and complementary senior recycling expense. Budget Line Item Number(if applicable): Paper Work: _X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to ilevinerAcityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 5.16.13 * * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 **Certified (866) 786-4573—FAX(866) 786-5737 City of Fxhocs www.cityoftybee.org Tybee Island Commercial Curbside Collection Service w/ 1.6% Current Base Service Ended 4.13 CPI Proposed Base Service Container Monthly Monthly Container Monthly Frequency Description Quantity/Size Charge Charge Frequency Description Quantity/Size Charge 2X/WK Garbage Collection (1)96 Gallon $23.45 $23.83 1X/WK Garbage Collection (1)96 Gallon $22.85 1X/WK Recycle Collection (1)96 Gallon $3.07 (Gbg. And Recy.) $25.92 (1) 96 Gallon Garbage Cart and (1) 96 Gallon 1X/WK Side Door Service Recycle Cart $4.85 (Gbg., Recy. and Side Door Serv.) $30.77 Extra Carts Extra Carts 2X/WK Garbage Collection (1)96 Gallon $23.45 $23.83 1X/WK Garbage Collection (1)96 Gallon $22.85 NA Recycle Collection (1)96 Gallon NA 1X/WK Recycle Collection (1)96 Gallon $3.07 1X/WK Each Addl. Cart Side Door Serv. (1)96 Gallon $2.43 Extra Stops Extra Stops 2X/WK Garbage Collection (1)96 Gallon $23.45 $23.83 1X/WK Garbage Collection (1)96 Gallon $22.85 Front End Load 1X/WK Garbage Collection (3) 8 Yards $540.00 $548.64 No proposed service changes for Front End Load. Note, if the City decides to go with 1X weekly residential service (garbage and recycle) and they do not opt to change the current commercial service, the rate for 2X weekly commercial service will increase to$30.00 per unit/per cart/per month. Staff recommends adding a $1.94 Solid Waste Fund charge per garbage cart Tybee Island I Residential Curbside Collection Service-Charged to City By Waste Pro Base Service Ended 4.13 w/1.6%CPI Original Proposed change in service level Container Monthly Monthly Frequency Description Quantity/Size Charge Charge Frequency Description Container Quantity/Size Monthly Charge 2X/WK Garbage Collection (1)96 Gallon $12.03 $12.22 1X/WK Garbage Collection (1)96 Gallon $11.59 1X/WK Recycle Collection (1)96 Gallon $3.02 $3.07 1X/WK Recycle Collection (1)96 Gallon $3.07 $15.05 $15.29 $14.66 (1)96 Gallon Garbage Cart and (1)96 Gallon 1X/WK Side Door Service Recycle Cart $4.85 (Gbg., Recy.and Side Door Serv.) $19.51 1X/WK Curbside Yard Debris/Bulky Waste Collection NA $3.19 $3.24 1X/WK Curbside Yard Debris/Bulky Waste Collection NA $3.24 Extra Carts 2X/WK Garbage Collection (1)96 Gallon $15.00 $15.24 1X/WK Garbage Collection (1)96 Gallon $13.09 1X/EOW Recycle Collection (1)96 Gallon $3.02 $3.07 1X/WK Recycle Collection (1)96 Gallon $3.20 1X/WK Each Addl. Cart Side Door Serv. (1)96 Gallon $2.43 ITybee Island Residential Curbside Collection Service-Staff Recommended Fee Changes Depending on Service Levels Chosen by Mayor and City Council Basic Residential Service-No Changes to Service Level w/1.6%CPI Base Service-Change to Once a Week Garbage Container Monthly Frequency Description Quantity/Size Charge Frequency Description Container Quantity/Size Monthly Charge 2X/WK Garbage Collection (1)96 Gallon $12.22 1X/WK Garbage Collection (1)96 Gallon $11.59 1X/WK Recycle Collection (1)96 Gallon $3.07 1X/WK Recycle Collection (1)96 Gallon $3.07 Subtotal: $15.29 Subtotal: $14.66 Solid waste Fund Administrative Charge Per Garbage Cart: $1.94 Solid waste Fund Administrative Cost Per Garbage Cart: $1.94 Recommended Total: $17.23 Total without side door service island wide: $16.60 Base Service-Change to Once a Week Garbage &Add Side Door Service Island Wide (1)96 Gallon Garbage Cart and (1)96 Gallon 668 Seniors complimentary recycling costs$2,018/month 1X/WK Side Door Service Recycle Cart $4.85 Administrating fund cost$3,198/month (Gbg., Recy.and Side Door Serv.) $21.45 2,693 solid waste carts Solid Waste Fund Administrative Charge Per Garbage Cart: $ 1.94 MAYOR voTikti CITY MANAGER Jason Buelterman ak * Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern ' } Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover r -rworctIO' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Additional Costs for WWII Memorial Restoration and Re-Conditioning of Bronze Plaque Explanation: Requires budget adjustment of$505 from 100-9000-61-1000 (Contingency) to 100-6110-54-1200 (Cultural/Recreational Site Improvements)—Current Contingency Balance $173,774.72 Budget Line Item Number(if applicable): Paper Work: _X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to i leviner(a,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 5.15.13 * * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 Cdr°{ Fx www.cityoftybee.orghocs Jan LeViner From: Diane Schleicher Sent Thursday, May 09, 2013 4:53 PM To: Mayor Hotmail; 'Wanda Doyle'; babrowncityoftybee @gmail.com; Bill Garbett (bgarbett @bellsouth.net); 'Tom Groover'; Jan Fox (janwfox @comcast.net); Paul Wolff Cc: Sharon Shaver Subject: WWII Plaques Mayor and City Council, I just spoke with Jim Forgery with DePue Monument to get an update on the WWII plaques for the WWII monument. Jim says that the new ship date for the large plaque is May 23, 2013. He already has the small plaque and he says it looks marvelous. The foundry had to reconstruct the eagle portion and added a lot more bronze to both plaques due to the condition they were in, so the foundry is charging him an additional $505 over the original quote. His first quote was $1,065. With your permission, I will need to do a budget amendment for May 23, 2013. Mr. Forgery's goal is to get the plaques installed by Memorial Day — Monday, May 27, 2013 if he gets the large plaque in time. Thanks, Diane 1 MAYOR ii CITY MANAGER Jason Buelterman ak * Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern } Janet LeViner Barry Brown , Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Ally 3: Proposed improvement by DPW of road surface area, parking spaces in city right of way and creation of a turnaround area. Estimated cost is $70,000. Parking Committee recommended plan 2-1 Budget Line Item Number(if applicable): TBD in FY 13 Budget Paper Work: X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 5.15.13 * * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 Cary of Fx www.cityoftybee.orghocs W N -II-9 > A m X)Z p p 0(/) m m mmDr1- rmm o> . m o -K D D 0 DD DOD ZDZ> -Ii > • 0 • m 0 m m .. D -I-I /� -1 N m-1 0 -10-IM K 73 11 M 0 -I =m O� �m �" D D 2 \ m Zz C7 Dp mo�oc� o �� z -1 -1 O° m0 ° >0 -H �m l , o -1 m< <cnm (/) 0 (� 23 co-<_<m ° m� cn oz z oZ I- C T1 Cep f� ° ��-� R �A .. 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A VE C3 owER Po ° D NUE 6�' ) 6" 01A wood Po �° R/,y sT You created this PDF from an application that is not licensed to print to novaPDF printer(http://www.novapdf.com) MAYOR volk9a CITY MANAGER Jason Buelterman ak * Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern ' } Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover 401,. y �' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:OOPM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Recommend Thomas & Hutton to engineering services of$45,000 for Jones Avenue Water Line Project pending approval of project in FY 14 budget. Infrastructure Committee recommended 3-0. Budget Line Item Number(if applicable): TBD in FY 14 Budget Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner(a,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 5.15.13 * * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 Cdr°{ www.cityoftybee.orglhocs THOMAS & HUTTON 50 PARK OF COMMERCE WAY I POST OFFICE BOX 2727 SAVANNAH, GA 31402-2727 912.234.5300 WWW.THOMASANDHUTTON.COM March 25, 2013 Ms. Diane Schleicher City Manager City of Tybee Island 403 Butler Avenue Tybee Island, GA 31328 Re: City of Tybee Island Engineering Services for the Design, Contract Bidding, and Inspections with As-Built Drawings for the Installation of a New 8-inch Water Main Dear Ms. Schleicher: Thank you for informing us of the infrastructure committee's recommendation of our firm to provide the engineering services on the upcoming water main project. We hope to continue furthering our relationship with the community through this important project. We understand that the project won't start until the fiscal year begins in July 2013. We have no problem with this arrangement and agree that our proposal/fee is effective until that time. Again,we appreciate the opportunity and look forward to working with you and your staff. Please call if you require any additional information. Sincerely, THOMAS & HUTTON PC(■"1-2-4Y-)%P4U---"' Chris Stovall, P.E., LEED®AP ACS/kts CHARLESTON, SC I MYRTLE BEACH, SC I WILMINGTON, NC I BRUNSWICK, GA a gRom E m o o a tn C'1 _ 3 3 pro 4 73 = G) n �' °—' en �"? 3 'C rn S. 3 , _ _ Sio co 71 -t ro 03 Fp m .Q m 3 3 rr 3 w R1 ro OM I 3 5. 3 Cam,] d cm 0 as -s Q 3 Z co 3, m = -g D ro as 00 2 XI I -0 - 2 w c 0 to D I w 3 U a. m - Z 0 CI 3 a 0 o o a rN.i LLn (ii CREDENTIALS GI Z Iii m G 7D CD o a o p u, Ai L'",-, EXPERTISE OF DESIGNATED STAF Cli LA v O T 3 7,3 i L u PAST PERFORMANCE ; 2 a 0 0 0 0 67'0 0 0 tA MANAGERIAL CAPABILITIES n 2 P''' t"'„ L^'„ a o o a m REFERENCES Z w A r v, . t o ; . tg CAPAPBILITY TO PERFORM SOW Z c u o °; Ln CC V PRICE PROPOSALS -I Z hi FA M�� •� W A coo, oo TOTAL POINTS ASSIGNED C "Uy D 2 ioioioioi/ Fes+ ioih rrn C1/3 C Lin 09 N W BID I" C'+ W Cs 4 N N O7 I-► m col Viii w o 0 0 O l 0 a XI 7• J rip g Al x - -ni > - fD re = 6? TS ^C ell • CI 0 N D N 0 _ N f7'1-1 Cr:DJ 67 7 mo A. n +n m 2 G f0 4 Fri I o 0 w a. to a r_ -a NF I-. I--, cr C O 4 O D K V7 I STATE OF GEORGIA ) COUNTY OF CHATHAM ) ENGINEERING/CONSULTING/INDEPENDENT CONTRACTOR AGREEMENT THIS AGREEMENT made and entered into this day of , 2013 by and between the CITY OF TYBEE ISLAND, GEORGIA (hereinafter the "City") and DOWNER DAVIS, Individually and for DAVIS ENGINEERING, INC. (hereinafter collectively "Davis"). WITNESSETH : WHEREAS, the City is a municipal corporation in the State of Georgia desiring services in the nature of engineering review of site plans and other projects at the request of the City; and WHEREAS, Davis is duly licensed to provide engineering services; and WHEREAS, the parties wish to enter into an agreement whereby Davis will work with the City to provide engineering services as an independent contractor; and WHEREAS, the parties wish to reduce their agreement to writing. NOW, THEREFORE, in consideration of the mutual promises and undertakings contained herein, and other good and valuable consideration, the parties agree as follows: 1. Davis will make his engineering consulting services available to the City and consult with City staff, management, elected officials and counsel as appropriate in connection with projects as identified by the City through its authorized agents including most frequently the zoning official or his or her designee. 2. Davis will maintain all appropriate levels of qualifications and licensure in the State of Georgia in order to perform all services requested or will notify the City of the absence of any appropriate license or authorization throughout the term of this Agreement. 3. Davis will respond within a reasonable period of time to inquiries from authorized representatives of the City on issues relating to projects identified by the City or assigned to Davis and will provide plan review, advice, comments, drainage evaluations, sewer, erosion control, vegetation and impact assessments, as well as construction observation or supervision as requested. Davis shall also prepare written reports as requested by the City. Plans, reports, evaluations, etc. prepared by Davis shall become the property of the City. 4. In consideration of the undertakings of Davis on behalf of the City and the services rendered by Davis to the City, the City agrees to compensate Davis on an hourly basis for all work and consulting at the following rates: (a) CAD operator/designer $130.00 per hour (b) Construction observation $120.00 per hour (c) Professional engineer $175.00 per hour (d) Soil and erosion control $ 90.00 per hour 5. The rates established above shall remain in effect unless otherwise changed by written agreement of the parties. 6. Payment of any invoice by the City to Davis shall be taken to mean that the City is satisfied with Davis' services and is not aware of any deficiencies in those services. If the City objects to any portion of an invoice, the City shall so notify Davis in writing within ten(10) days of receipt of the invoice. The City shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. If the City for any reason fails to pay the undisputed portion Davis' invoices within thirty(30) days of presentation, Davis has the right to cease work on the project. 7. During the term hereof, when Davis is not acting on behalf of the City or working on its behalf in the performance of his responsibilities hereunder all of which when performed are as an independent contractor, Davis is free to engage in personal or professional activities and other professional pursuits. Davis agrees not to engage in civil engineering work for entities or individuals on projects with the City. 8. The term of this agreement shall be for the period from May , 2013 and terminating on December 31, 2013; however, this Agreement shall automatically renew for additional calendar years in the absence of a notice of intention not to renew at least forty-five (45) days prior to the expiration hereof or any automatic renewal hereof; provided, however, that this Agreement may be terminated by either party at any time upon providing forty-five (45) days written notice of intention to terminate. In the event of termination not the fault of Davis, Davis shall be compensated for services performed prior to termination. 9. It is understood between the parties that the City shall make all decisions concerning City personnel, City funds and budgeting and no expense chargeable to the City may be incurred by Davis without express prior authorization from the city manager and/or zoning representative. Davis shall be authorized to hire other consultants, professionals, engineers, or other agents; however, any such person or entity shall be Davis' sole expense. 10. Specifically authorized representatives of the City, including the manager, city attorney, elected officials and zoning representative, may initiate contact with Davis regarding inquiries in connection with pending projects. Confirmation of any request for Davis' services shall be made by Davis in writing with a copy to the zoning representative and manager indicating that the request is made pursuant to this Agreement. 11. Davis agrees to maintain appropriate errors and omissions coverage with limits of not less than$1,000,000.00 and to provide proof thereof to the City by way of a declaration page or certificate of insurance. 12. Davis is retained only for the purpose and to the extent set forth in this Agreement and his relationship and that of his firm to the City shall be that of independent contractor. As such, Davis shall not be entitled to any retirement, health or similar benefits which are available only to City employees. 13. Any notices hereunder, including notices regarding any parties ability to terminate for any reason whatsoever or for no reason at all, as the party may determine in its own discretion,upon 45 days notice in writing to the other party. Notice as required in this paragraph or any other notice as required or called for under this Agreement shall be directed as follows: To City: Mayor Jason Buelterman Or his successor in Office City of Tybee Island P.O. Box 2749 Tybee Island, GA 31328 With a copy to: City Manager P.O. Box 2749 Tybee Island, GA 31328 To Davis: Downer Davis Davis Engineering, Inc. P.O. Box 1663 Tybee Island, GA 31328 14. The scope or nature of services Davis shall provide are generally provided on the attached Exhibit A hereto. 15. The City may, from time to time, establish such other terms and conditions of this engagement provided that such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement. 16. This Agreement contains the entire agreement of the parties and may be modified only in writing signed by both parties. IN WITNESS WEHREOF, the parties have hereunto set their hands and seals the day and year first above written. CITY OF TYBEE ISLAND, GEORGIA By: Jason Buelterman, Mayor Attest: Jan LeViner DAVIS ENGINEERING, INC. By: Downer Davis, for Davis Engineering, Inc. Witness: Downer Davis, Individually Approved as to form: Edward M. Hughes Attorney for the City of Tybee Island, GA MAYOR !RE CITY MANAGER Jason Buelterman a Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern 14 Janet LeViner Barry Brown It p. I Jan Fox 1 + CITY ATTORNEY Bill Garbett Edward M.Hughes Torn Groover Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Public Hearing Explanation: Ordinance 16-2013; Text Amendment—Section 14-060(E),Historic Preservation— Second Reading(see COMMENTS below) Budget Line Item Number(if applicable): N/A Paper Work: L Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912) 472-5031 /dotto @cityoftybee.org Comments: 03/19/2013 Planning Commission approved 4-1 04/11/2013 First Reading- City Council approved 4-2; Staff to modify to direct applicants to HPC and to clarify the types of permits this effects Date given to Clerk of Council: May 14, 2013 * * * P.O. Box 2749 —403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 i City of , Ethics f www.cityoftybee.org ����B`L`y� ORDINANCE NO. 16-2013-C AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND,GEORGIA RELATING TO SECTION 14-060(E)REGARDING HISTORIC PRESERVATION WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island desires to amend the Code of Ordinances for the City of Tybee Island to create Section 14-060(E)pertaining to historic preservation; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island: SECTION 1 that Section 14-060(E)is hereby created and shall read as follows: Sec. 14-060. Historic preservation. (E.) When a permit application is submitted for any building aged 50 years or greater, the designated city official shall notify the applicant to contact the Tybee Island Historic Preservation Commission (HPC) Chairperson and/or HPC Advisor. This includes applications for interior and exterior work at commercial and residential buildings for discovery/tearout, modification, rehabilitation, and alteration. The permit application shall include construction plans showing front and side elevations. The HPC Chairperson and/or HPC Advisor has the authority to determine whether the request is in accordance with the intent of this article and issue a report of findings to the applicant based on this article and the Secretary of Interior Standards. Should the HPC Chairperson and/or HPC Advisor deem necessary, a meeting with the applicant(s), designated city official(s), and the Tybee Island Historic Preservation Commission will be held prior to permit approval. Any written report of fmdings shall include a determination of whether or not a change to the scope of work will require further review by the Historic Preservation Commission. At any time should the scope of work change and require further permitting, all work on side shall cease. The owner or his/her representative is required to immediately notify the designated city official about the change to scope of work. If the written report of fmdings requires further review by the Historic Preservation Commission for a change to the scope of work, the designated city official will notify the HPC Chairperson and/or HPC Advisor of the change to the scope of work. Work shall not resume until the HPC Chairperson and/or HPC Advisor has reviewed and reported the findings in writing. In addition, the building permit shall be updated to include the change to the scope of work prior to work resuming. At no time will this permit application review and written review of fmdings process take more than thirty days from submission of the request to the Historic Preservation Commission Chairperson and/or HPC Advisor. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intent. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2013. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 04.11.13 SECOND READING: ENACTED: Tybee/Ordinances/2013/16-2013—Sec 4-060E historic preservation 04.04.13 Tybee/Ordinances/2013/16-2013-A—Sec 14-060E historic preservation 04.11.13 chgd at council Tybee/Ordinances/2013/16-2013-B—Sec 14-060E historic preservation 05.08.13 chgd by HPC Tybee/Ordinances/2013/16-2013-C—Sec 14-060E historic preservation 05.14.13 chgd by EMH YE Guidance for Section 14-060(E) • This is a consulting process only. The purpose is awareness of options. � In general, if the work occurs but could be reversed, it is not problematic. NO REVIEW • Standalone electrical, plumbing, mechanical, solar power, or geothermal except on an historic outbuilding. • Shutters, awning, fence, lattice under, driveway, sidewalk, shed, carport, accessory structure, dock work, dune crossover, dumpster enclosure, exterior lighting, shallow well, tree removal, or clearing and grading.This applies to attached to structure and detached from structure projects. • Window repair. • Interior door. Garage door. • Elevator or lift installation. • Replace rotten wood. • Siding/soffit/fascia—no review if covering existing. • Sheetrock—no review if covering existing sheetrock or wood. • Repair or replace footings/foundation. • Repair water damage. • Replace existing deck/stairs/ramp in same or new footprint. Replace guarding/handrails. • Screen in porch/deck. • Outdoor shower enclosure attached to building—no review if not on public side(s) of structure. • Swimming pool/spa/hot tub install or repair with or without decking attached to structure. • Kitchen and/or bath remodel. Replace cabinets. • Add closet. REVIEW • Standalone electrical, plumbing, mechanical, solar power, or geothermal on an historic outbuilding. • Window replacement.Add a window opening. • Exterior door replacement.Add an exterior door opening. • Roof repair or replacement. • Sheetrock—review if removing wood. • Siding/soffit/fascia—review if removing existing. • Outdoor shower enclosure attached to building—review if on public side(s)of structure. • Sign attached or not attached to structure (commercial only). • Addition to structure, patio, and/or deck. • Enclose porch/deck/patio to convert to heated/cooled space. • General interior and/or exterior renovation and/or repair. • Floor plan change. • Convert single unit to multi-family or multi-business, or vice versa. 04/18/2013 Sec. 14-060. Historic preservation. (E.) When a permit application is submitted for any building aged 50 years or greater, the designated city perming-official shall notify the applicant to contact the Tybee Island Historic Preservation Commission (HPC) Chairperson and/or HPC Advisor. This includes permits-applications for interior and exterior work at commercial and residential buildings for discovery/tearout, modification, rehabilitation, and alterations. The permit application shall include construction plans showing front and side elevations. The HPC Chairperson and/or HPC Advisor has the authority to determine whether the request is in accordance with the intent of this article and issue a report of fmdings to the applicant based on this article and the Secretary of Interior Standards_t a-the . Should the HPC Chairperson and/or HPC Advisor deem necessary, a meeting with the applicant(s), designated city official(s), and the Tybee Island Historic Preservation Commission will be held prior to permit approval. Any written report of fmdings shall include a determination of whether or not a change to the scope of work will require further review by the Historic Preservation Commission. At any time;should the scope of work change and require further permitting, • . , ', . • . , • •• • . • • • ', . . .. . . . • •. •, all work on side shall cease. The owner or his/her representative is required to immediately notify the designated city permitting-official about the change in-to scope of work-wherin-turnrwill • • • ; • • • • • _ . If the written report of fmdings requires further review by the Historic Preservation Commission for a change to the scope of work,the designated city official will notify the HPC Chairperson and/or HPC Advisor of the change to the scope of work. Work shall not resume until the HPC Chairperson and/or HPC Advisor has reviewed and reported the findings in writing. In addition,the building permit shall be updated to include the change to the scope of work prior to work resuming. At no time will this permit application review and written review of fmdings process take more than thirty days from submission of the permit-request to the Historic Preservation Commission Chairperson and/or HPC Advisor. MAYOR • , CITY MANAGER Jason Buelterman 4 Diane Schleicher • CITY COUNCIL CLERK OF COUNCIL Wanda Doyle, Mayor Pro Tern : Janet LeViner Barry Brown r'•' Jan Fox CITY ATTORNEY Bill Garbett t 'rr I Edward M.Hughes Tom Groover Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Public Hearing Explanation: Text Amendment—Section 9-050 Technical Codes Adopted—Second Reading Budget Line Item Number(if applicable): N/A Paper Work: -V Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to j leviner @cityoftybee.org, ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912)472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: May 15, 2013 * * * P.O.Box 2749—403 Butler Avenue, Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866)786-5737 1 City of 1 st Ethics .1 www.cityoftybee.org ORDINANCE NO. 17-2013 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA ESTABLISHING SECTION 9-050(D)RELATING TO FOOTINGS WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof,and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers,and WHEREAS, the City of Tybee Island desires to establish Section 9-050(D) regarding the Code requirements for footings; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island: SECTION 1 That Section 9-050(D)is hereby created and shall read as follows: Sec. 9-050. Technical codes adopted. (D) Adopted in addition to the technical codes of section 9-050(A) is a local requirement that all pier footings shall be a minimum of 36-inches wide by 36-inches wide by 36-inches deep with concrete being a minimum of 20-inches thick. The bottom of the concrete is to be a minimum of 36-inches below natural grade. All stemwall footings and monolithic slab footings shall be a minimum of 20-inches wide by 24-inches thick. The bottom of the concrete is to be a minimum of 24-inches below natural grade. All footings shall have reinforcing steel as required. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2013. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/2013/17-2013—Sec 9-050(D)footings 04.30.13 C e.rev Feld,637 coo, 1 1rc., W MEMORANDUM 0 4,, 1777 ,er F - ' P DATE: April 2, 2007 TO: All Code Inspectors FROM: Clifford A. Bascombe SUBJECT: Foundations at Tybee For your information we will enforce the following for foundations at Tybee: A. For interior piers the foundation will be 3 feet by 3 feet,with concrete being 20 inches thick and the bottom of the concrete must be 36 inches below grade. B. Footings for stern wall footing will be 20 inches wide by 20 inches thick with the bottom of the concrete 24 inches below grade. C. Monolithic slabs will be 20 inches wide by 24 inches thick minimum with the bottom of the concrete 24 inches below grade. Erosion, Scour, and 4r Foundation Design FEMA FNDSE http://www.fema.gov HURRICANE IKE RECOVERY ADVISORY Purpose: To discuss how any lowering of the ground surface can affect the ability of a building foundation to resist design loads, and to provide additional guidance for coastal foundation design. Key Issues • Coastal buildings are often subject to flood loads Erosion refers to a general lowering of the and conditions that do not affect inland buildings. ground surface over a wide area. These include waves, high velocity storm surge flow,floodborne debris, and erosion and scour. This Scour refers to a localized loss of soil, often Recovery Advisory will focus on erosion and scour. around a foundation element. See FEMA 499, Home Builder's Guide to Coastal Construction (2005), Fact Sheets 11 through 15 at: http://www.fema.gov/library/viewRecord.do?id=1570, and FEMA 55, Coastal Construction Manual (2000) at: http://www.fema.gov/library/viewRecord.do?id=1671 for discussion of other foundation issues. • Foundations must transfer all loads imposed on the building into the ground. If the foundation is not strong enough or deep enough to do this,the building will be destroyed. If the foundation embedment into the ground is not sufficient to account for erosion and scour that may occur over the life of the building,the building is vulnerable to collapse under design flood and wind conditions. • Predicting the incidence, location, and magnitude of coastal erosion and scour is difficult, and present-day building codes and standards do not prescribe clear-cut solutions for designers. Therefore, designers should be conservative with their foundation designs. This means foundations may need to be stronger, deeper, and higher than what has historically been used. Lessons learned from Hurricane Ike and other recent coastal storm events should be incorporated into foundation designs. Erosion and Scour Basics Erosion is defined by the International Building Code® (ICC, 2006) as the "wearing away of the ground surface as a result of the movement of wind, water or ice." Section 7.5 of FEMA's Coastal Construction Manual describes erosion as "the wearing or washing away of coastal lands." Since the exact configuration of the soil loss is important for foundation design purposes, a more specific definition is used in this Recovery Advisory (see text box and Figure 1). Original Original Ground Ground `w 1/Erosion Erosion Scour and Scour Figure 1.Distinguishing between coastal erosion and scour.A building maybe subject to either or both,depending on the building location, soil characteristics,and flood conditions. Erosion,Scour,and Foundation Design January 2009 Page 1 of 8 Erosion can occur across a wide range of timeframes 4 - f : ° - - - it can be gradual, occurring over a long period of time ,. '"' -• (many years); more rapid, occurring over a relatively short „ t period of time (weeks or months); or episodic, occurring '_ ,, "--. " _ni a 4 during a single coastal storm event over a short period of p- --1z---- time (hours or days). Figure 2 shows the result of erosion ag occurring over a long timeframe- buildings that were ;___.-At.--.-- � '"` R ib' `, formerly on upland property, but now stand on the active • ,�. A- Er ' . . -,.. r : W -1 's` r, beach. Figure 3 shows episodic erosion that occurred - during Hurricane Ike. In both cases,the recession of the -"" "'- ---' •- ^•--- shoreline resulted in a horizontal translation of the beach profile and a lowering of the ground elevation under and near the affected buildings. The closer a building is to the shoreline,the more likely erosion will occur and the greater the erosion depth will be. Figure 2.Long-term erosion has caused the shoreline to retreat and has left homes standing on the beach(Surfside Scour occurs when floodwater passes around Beach,Tx).July 2007 Texas General Land Office photo. obstructions in the water column. As the water flows around an object, it must change direction and iii,o - accelerate. Soil can be loosened and suspended by this IT -=-- _ process or by waves striking the object, and be carried away. Pilings, pile caps, columns, walls,footings, slabs, i and other objects found under a coastal building can lead • k I to localized scour. Scour effects increase with increasing . 1 . '; flow velocity and turbulence, and with increasing soil 11 erodibility. t T H Scour effects are generally localized, ranging from small, �+ r �� - p M I M shallow conical depressions in the sand around individual piles (Figure 4)to larger and deeper depressions around _ individual piles (Figure 5),to a building-sized shallow - - ' _ depression around a group of piles (Figure 6),to a large r and deep depression around a building foundation Figure 3.Storm-Induced erosion beneath an elevated coastal (Figure 7). Scour depressions like that shown in Figure building(Galveston Island,Tx,Hurricane Ike). 7 were observed frequently following Hurricane Ike, and many of these reportedly were 6 to 10' deep and F E.� required hundreds of cubic yards of soil to fill. The a presence of large, non-frangible concrete slabs and deep �' a grade beams under the buildings may be a contributing r• :` factor to the large local scour depressions observed. In some cases, buildings may settle due to inadequate `i A pile embedment, coupled with some combination of erosion, scour, and soil liquefaction that leads to loss of y x r., bearing. This type of failure was observed by the Huricane s' � + -- ' ``` Ike FEMA Mitigation Assessment Team (MAT) at Surfside Beach,TX (Figure 8) and Holly Beach, LA. f T , ;r 1 1 u ti ..2. Figure 4.Local scour around foundation plies(Pensacola Beach,FL,Hurricane Ivan). } Figure 5.Local scour around foundation piles(Holly Beach, . LA,Hurricane Ike). Erosion,Scour,and Foundation Design January 2009 Page 2 of 8 aI 141111111111111-.- 1111 ap...0;:'‘,--,..:_. _ ___ — — 7;-...- - c - ' ---- T4 - . : !t ' as ! i I Figure 6.Local scour around a 3rd row house's pile foundation Figure 7.Extreme local scour around a Gulf-front pile (Bolivar Peninsula,TX,Hurricane Ike). foundation(Bolivar Peninsula,TX,Hurricane Ike). - 1 �i 41141: 1 -,. - . ,� � ---. ��� � . �,�f � ! I Ill � { �1��� � ° 7. - dd e1 �-• 111W•1 • : Figure 8.Differential settlement of buildings thought to be Figure 9.Linear scour and erosion patterns aligning with a result of inadequate foundation embedment coupled with canals and roads(Bolivar Peninsula,TX,Hurricane Ike). erosion,scour,and/or soil liquefaction(Surfside Beach,TX, Hurricane Ike). There is one other erosion and scour scenario to consider in foundation design —the loss of soil around or under a building as a result of storm surge flow being channeled or directed across a building site. This process usually takes place where storm surge flow is constrained between large buildings or gaps in shore protection, or when return flow to the sea follows paths of least resistance, such as along canals and roads (Figure 9). Erosion and Scour - Impacts on Foundations Erosion and scour have several adverse impacts on coastal foundations: • Erosion and scour reduce the embedment of the foundation into the soil, causing shallow foundations to collapse and making buildings on deep foundations more susceptible to settlement, lateral movement, or overturning from lateral loads. • Erosion and scour increase the unbraced length of pile foundations, increase the bending moment to which they are subjected, and can overstress piles. • Erosion over a large area between a foundation and a flood source exposes the foundation to increased lateral flood loads (i.e., greater stillwater depths, possible higher wave heights, and higher flow velocities). • Local scour around individual piles or a building foundation will not generally expose foundations to greater flood loads, but linear scour across a building site may do so. Erosion,Scour,and Foundation Design January 2009 Page 3 of 8 Resisting higher bending moments brought about by erosion and scour may necessitate a larger pile cross- section or decreased pile spacing(i.e., more piles) or,in some cases, use of a different pile material (e.g., concrete or steel instead of wood). Resisting increased lateral flood loads brought about by erosion (and possibly by linear scour)would necessitate a similar approach. However, designers must remember that increasing the number of piles or increasing the pile diameter will, in turn,also increase lateral flood loads on the foundation. Resisting increased unbraced lengths brought about by erosion and scour will require additional embedment of the foundation into the ground. To illustrate these points, calculations were made to examine the effects of erosion and scour on foundation design for a simple case—a 32' x 32',two-story house (10' story height), situated away from the shoreline and elevated 8' above grade on 25 square timber piles (spaced 8' apart), on medium dense sand. The house was subjected to a design wind event with a 130-mph (3-second gust) wind speed and a 4' stillwater depth above the uneroded grade, with storm surge and broken waves passing under the elevated building. Lateral wind and flood loads were calculated in accordance with ASCE/SEI 7-05 Minimum Design Loads for Buildings and Other Structures (model codes and related prescriptive standards, such as the International Building Code (IBC),the International Residential Code® (IRC®), and ICC-600 Standard for Residential Construction in High Wind Areas,are based on ASCE 7 loads). For this illustration,the piles were analyzed under lateral wind and flood loads only; dead, live and wind uplift loads were neglected. If these neglected loads are included in the analysis, deeper pile embedment and possibly larger piles may be needed. Three different timber pile sizes (8" square, 10" square, and 12" square) were evaluated using pre-storm embedment depths of 10', 15', and 20', and five different erosion and scour conditions (Erosion = 0' or 1'; Scour ranges from 2.0 times the pile diameter to 4.0 times the pile diameter). The results of the analysis are shown in Table 1. A shaded cell indicates the combination of pile size, pre-storm embedment, and erosion/ scour does not provide the bending resistance and/or embedment required to resist lateral loads. The reason(s) for a foundation failure is indicated in each shaded cell, using "P" for failure due to bending and overstress within the pile and "E" for an embedment failure from the pile/soil interaction. An unshaded cell with "OK" indicates bending and foundation embedment criteria are both satisfied by the particular pile size/ pile embedment/erosion-scour combination. Table 1.Example foundation adequacy calculations for a two-story house supported on square timber piles and situated away from the shoreline,storm surge and broken waves passing under the building,130-mph wind zone,soil=medium dense sand.Shaded cells Indicate the foundation fails to meet bending(P)and/or embedment(E)requirements. Pile Embedment Erosion and Scour Conditions Pile Diameter, a Before Erosion and Scour 8 inch 10 inch 12 inch Erosion =0,Scour= 0 P, E E OK Erosion = 1 foot,Scour= 2.0 a P, E E E 10 feet Erosion = 1 foot,Scour= 2.5 a P, E E E Erosion = 1 foot,Scour=3.0 a P, E E E Erosion = 1 foot,Scour= 4.0 a P,E P, E E Erosion = 0,Scour= 0 P OK OK Erosion = 1 foot,Scour= 2.0 a P OK OK 15 feet Erosion = 1 foot,Scour=2.5 a P OK OK Erosion = 1 foot,Scour=3.0 a P ^4 OK OK Erosion = 1 foot,Scour= 4.0 a P, E s P, E E Erosion = 0,Scour= 0 P OK OK Erosion = 1 foot,Scour= 2.0 a P OK OK 20 feet Erosion = 1 foot,Scour= 2.5 a P OK OK Erosion = 1 foot,Scour= 3.0 a P OK OK I Erosion = 1 foot,Scour=4.0 a P P OK Erosion,Scour,and Foundation Design January 2009 Page 4 of 8 Review of the table shows several key points: • Increasing pile embedment will not offset foundation inadequacy (bending failure) resulting from too small a pile cross-section or too weak a pile material. WARNING • Increasing pile cross-section (or material strength) will not compensate for inadequate pile embedment The results in Table 1 should not be used In lieu of building-and site-specific engineering • Given the building and foundation configuration used analyses and foundation design. The table in the example,the 8" square pile is not strong is for Illustrative purposes only and Is based enough to resist the lateral loads resulting from the upon certain assumptions and simplifications, 130-mph design wind speed under any of the erosion and for the combinations of building and scour conditions evaluated, even if there is no characteristics,soil conditions,and wind and erosion or scour. Homes supported by 8" square flood conditions described above. Registered timber piles,with embedment depths of 10' or less, design professionals should be consulted for will likely fail in large numbers when subjected to foundations designs. design or near-design loads and conditions. Homes supported by deeper 8" piles may still be lost during a design event due to pile (bending) failures • The 10" square pile is strong enough to resist bending under all but the most severe erosion and scour conditions analyzed. • The 12" pile is the only pile size evaluated that satisfies bending requirements under all erosion and scour conditions analyzed. The 12" pile works with 10' of embedment under the no erosion and scour condition. However, introducing as little as 1' of erosion, and scour equal to twice the pile diameter, was enough to render the foundation too shallow. • 15' of pile embedment is adequate for both 10" and 12" piles subject to 1' of erosion and scour up to three times the pile diameter. However, when the scour is increased to four times the pile diameter (frequently observed following Hurricane Ike), 15' of embedment is inadequate for both piles. In general terms, approximately 11' of embedment is required in this example house to resist the loads and conditions after erosion and scour are imposed. • The 12" pile with 20' of embedment was the only foundation that worked under all erosion and scour conditions analyzed. This pile design may be justified for the sample house analyzed when expected erosion and scour conditions are unknown or uncertain. NFIP and Building Code Requirements One of the requirements of Section 60.3(a)(3) of the NFIP regulations that applies to all flood hazard zones (V, VE,V1-30, A, AE, A1-30,AO,AH, etc.) within the Special Flood Hazard Area (SFHA) is: "If a proposed building site is in a flood-prone area, all new construction and substantial improvements shall be designed (or modified) and adequately anchored to prevent flotation, collapse, or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy." A requirement in Section 60.3(e)(4) states that all new construction and substantial improvements in V zones must be elevated on pilings and columns so that: "(i) the bottom of the lowest horizontal structural member of the lowest floor(excluding the pilings or columns) is elevated to or above the base flood level; and (ii)the pile or column foundation and structure attached thereto is anchored to resist flotation, collapse and lateral movement due to the effects of wind and water loads acting simultaneously on all building components. Water loading values used shall be those associated with the base flood. Wind loading values used shall be those required by applicable State or local building standards. A registered professional engineer or architect shall develop or review the structural design, specifications and plans for the construction, and shall certify that the design and methods of construction to be used are in accordance with accepted standards of practice for meeting the provisions of paragraphs (e)(4)(i) and (ii) of this section." Erosion,Scour,and Foundation Design January 2009 Page 5 of 8 The International Residential Code (2006) has similar requirements: "R324.1.1 [Flood Resistant Construction] Structural systems. All structural systems of all buildings and structures shall be designed, connected and anchored to resist flotation, collapse or permanent lateral movement due to structural loads and stresses from flooding equal to the design flood elevation. R324.3.3 [Coastal high-hazard areas] Foundations. All buildings and structures erected in coastal high- hazard areas shall be supported on pilings or columns and shall be adequately anchored to such pilings or columns. Pilings shall have adequate soil penetration to resist the combined wave and wind loads (lateral and uplift). Water loading values used shall be those associated with the design flood. Wind loading values used shall be those required by this code. Pile embedment shall include consideration of decreased resistance capacity caused by scour of soil strata surrounding the piling. Pile systems design and installation shall be certified in accordance with Section R324.3.6. Mat, raft or other foundations that support columns shall not be permitted where soils investigations that are required in accordance with Section R4O1.4 indicate that soil material under the mat, raft or other foundation is subject to scour or erosion from wave-velocity flow conditions. Buildings and structures, and all parts thereof, shall be constructed to support safely all loads, including dead loads, live loads, roof loads,flood loads, snow loads,wind loads and seismic loads as prescribed in this code. The construction of buildings and structures shall result in a system that provides a complete load path capable of transferring all loads from their point of origin through the load-resisting elements of the foundation." Thus, designers are responsible for ensuring that a foundation for a building in any flood hazard area must be adequate to support a building under applicable design loads and load combinations. Designers must consider the effects of erosion and scour when foundations are designed. Designers must certify the foundations. There may also be other (State or local) foundation design and certification requirements. Erosion and Scour Design Guidance Given that the design requirements listed above are performance requirements, designers must translate those into practice. This can be difficult with respect to estimating erosion and scour conditions at a particular site, since definitive guidance for estimating coastal erosion and scour is not present in building codes and standards. FEMA's Coastal Construction Manual (FEMA, 2000) provides some information and guidance, but even this should be considered preliminary and subject to improvement as we learn more from post-storm investigations. The pertinent CCM sections and guidance are summarized below: CCM Section 7.5: this section summarizes the causes of erosion, its impacts on coastal lands and buildings, and how it is measured. Section 7.5.2.5 discusses local scour. One key point is a procedure outlined in the note on page 7-28 and illustrated in CCM Figure 7-66—three steps that a designer should use to estimate future ground elevations and flood conditions at a site: Step 1: determine the most landward shoreline location expected during the life of the building Step 2: define the lowest expected ground elevation during the life of the building Designers in Texas and Louisiana can obtain Step 3: define the highest expected BFE during erosion data and other related information from the life of the building various state agencies (see References). CCM Section 7.8.1.4 discusses FEMA's current procedures for estimating storm-induced erosion. CCM Section 7.9.2 discusses how designers can update an obsolete flood hazard description for a site by accounting for long-term (Step 1 above) and storm-induced erosion (Step 2 above). CCM Figure 7- 67 (Figure 10) provides an example, illustrating the use of published long-term erosion information and simple storm erosion calculations to estimate future ground elevations at a building site. CCM Section 11.6.11 discusses local scour and presents a simple method for calculating erosion around a single pile. The method predicts the depth of a scour depression below the eroded ground elevation Erosion,Scour,and Foundation Design January 2009 Page 6 of 8 is equal to 2.0 times the pile diameter, unless non-erodible soil lies beneath the ground surface 25 150 feet(9 feet/year x50years) (Figure 11). erosion(Given: average io Designers should use the CCM scour depth relationship (Smax = 2.0 a) with caution. 15 Observations after Hurricane Ike showed scour o _ /� 100-Year Stillwater Level exceeded twice the pile diameter at many locations. X10 This could have been due to deeper scour depths g around entire pile foundations (Figures 6 and 7), 5 — or to the presence of concrete slabs and deep i — Today — grade beams that channeled flow between the 0 50-Year bottom of the slab and the soil, or to other factors. --- "°" °'"' Given the uncertainty over the exact cause of local -5 scour during Hurricane Ike, foundation designs for 0 100 200 300 400 500 600 700 600 reconstruction along the Gulf shoreline should be Distance(feet) very conservative, and an assumed scour depth of 6 to 8' would not be unreasonable. Designers Figure 10.CCM Figure 7-67 Illustrating a simple procedure to should investigate local soils and Hurricane Ike- account for long-term erosion and storm erosion. induced scour at nearby locations before selecting a scour depth. Post-hurricane aerial photographs, Flood Elevation a such as those obtained after Hurricane Ike by NOAH Eroded Ground Surface and USGS (see References) will provide a good Pile source of data for designers. --� The CCM mentions linear scour channels occurring Direction of Flow between large buildings or in-line with roads, d —� With Terminating Stratum canals, and drainage features (see CCM Section ,, 8.3.2), but does not provide design guidance for , estimating linear scour depths. As w as the case ;:.:? °\::`:;.. .=r.:::.:... :: ::......:.�.,1...:�:.:::.....=:.:..:.:.;..:.=•°`:.-:'`.::_..:•.:.`•:::••...:.°:?•:'::'..�:..:.;.;, with local scour, designers should utilize post hurricane data when they estimate linear scour '`': Sm ':::; "> :°:c•: ':.:: ::;::;: ;::.•:;.:::NonrErodanie son or Bedrock:::: likelihood and depth. c withoutTerminetin =''` Stratum; Existing Homes:Are the Pile Foundations Figure 11.CCM Figure 11-12 Illustrating scour estimate Adequate? around a single pile-Hurricane Ike showed this method may underestimate local scour. The owner of an existing home may wonder whether the pile foundation is adequate to withstand erosion and scour during a design event. The builder or building official may have permit records, building plans, or foundation design information for the house, or may be able to provide information about typical design requirements, construction practices, and probable pile embedment depths for houses of the same age. A licensed engineer can perform an inspection of the foundation, provide information about non-destructive testing methods to determine pile embedment depth, review available foundation data, and analyze the foundation. References ASCE. 2005. Minimum Design Loads for Buildings and Other Structures. ASCE/SEI 7-05. FEMA. 2000. Coastal Construction Manual, 3rd ed. FEMA 55. FEMA. 2005. Home Builder's Guide to Coastal Construction. FEMA 499. See http://www.fema.gov/library/ viewRecord.do?id=1570 ICC 2006. International Building Code. ICC 2006. International Residential Code with 2007 Supplement. ICC 2008. Standard for Residential Construction in High Wind Areas. ICC 600. Louisiana Department of Natural Resources. 2008. Coastal Restoration and Management data and reports. See http://dnr.louisiana.gov/crm/ Erosion,Scour,and Foundation Design January 2009 Page 7 of 8 NOAA. 2008. Post-Ike aerial photographs. See http://ngs.woc.noaa.gov/ike/index.html Texas Bureau of Economic Geology. 2008. Coastal Studies Program data and reports. See http://www.beg. utexas.edu/coastal/coasta101.htm USGS. 2008. Post-Ike aerial photographs and data. See http://coastal.er.usgs.gov/hurricanes/ike/ Erosion,Scour,and Foundation Design January 2009 Page 8 of 8 MAYOR in CITY MANAGER Jason Buelterman Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown i I Jan Fox "` CITY ATTORNEY Bill Garbett Edward M.Hughes Torn Groover ?,; a 1�ti 1J OCIODw Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Public Hearing Explanation: Text Amendment–Section 3-080(E), Off-street Parking Requirements (angled parking)– Second Reading Budget Line Item Number(if applicable): N/A Paper Work: L Attached* Audio/Video Presentation** — * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912) 472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: May 15, 2013 * * * P.O. Box 2749—403 Butler Avenue, Tybee Island, Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 yy City of www.cityoftybee.org Ethics y ORDINANCE NO. 18-2013 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA AMENDING SECTION 3-080(E)PERTAINING TO OFF-STREET PARKING WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS,the City of Tybee Island desires to amend the Code of Ordinances as to Section 3-080(E) regarding off-street parking to address angled parking spaces and dimensions required; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island: SECTION 1 That the following diagram shall be added at the end of Section 3-080(E) as follows: Dimensions of angle parking spaces: Angle Distance from curb Curb distance Offset 45 15' 12'7" 15' 60 16' 10'4" 9' 75 17' 9'4" 4' 6". 90 18' 9' 0 Curb distance -E E 0 a� v c ro D .may Offset SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS _DAY OF ,2013. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 05.09.13 SECOND READING: ENACTED: Tybee/Ordinances/2013/I8-2013—Sec 3-080(E)angled parking 04.30.13 • • • • Common dimensions for straight and angled parking. http://www.parkinglotplanet.corn/parkinglotplanet/index.php?... Note to Council: I suggest that we include a diagram such as this one in our parking ordinance. Bill Garbett Common dimensions for straight and angled parking. Dimensions of angle parking spaces These dimensions are standard for most of the US.They are designed to yield a parking space that is 0X18'with adequate room for maneuvering in and out of the space. Angle From base line Along curb Offset Backout 90 18 9 0 24 75 17 9'4" 4'6" 22 60 16 10'4" 9 20 45 15 12'7" 15 19 Desired angle urb distance L3 Tybee requires only 18' 0 15'for one way on Tybee Ca _ Offset 0 parapet rar:inq:space may be 20'if 03 unencumberd:gym one end. I rcad it sarnew,aaeIII Otherwise parallel spaces are 8'by 22'. 1 of 1 4/26/2012 10:06 AM MAYOR CITY MANAGER Jason Buelterman �f �! Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle.Mayor Pro I can Janet LeViner Barry Brown I a Jan Fox ` CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover n } ‘4' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 23, 2013 Item: Public Hearing Explanation: Text Amendment—Article 2, Definitions (kitchen)— Second Reading Budget Line Item Number(if applicable): N/A Paper Work: 4 Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner @cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912) 472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: May 15, 2013 * * * * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 a City of , 5 Ethics Af www.cityoftybee.org ���jg.L� ORDINANCE NO. 19-2013-A AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND,GEORGIA AMENDING ARTICLE 2 REGARDING DEFINITIONS WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island,Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof,and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers,and WHEREAS, the City of Tybee Island desires to amend the Code of Ordinances as to Article 2 to add the definition of kitchen; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island: SECTION 1 That the following definition be added to Article 2 and read as follows: Kitchen means an area used for preparation of food,which contains: 1. a sink, 2. a refrigerator, 3. a stove or range top,and 4. an oven or utility connections suitable for servicing a range or oven. If all of the above components are present, the area shall be considered a kitchen. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2013. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/2013/19-2013—Art 2 definition of kitchen 04.30.13 Con't to 05.23.13 mtg for 1St reading Tybee/Ordinances/2013/19-2013-A—Art 2 definition of kitchen chgd by DO 05.15.13 Municode Page 1 of 1 Sec. 66-148. - Rules for collection of coins; responsibility of parking violations. (a) The city manager or parking director shall designate employees to collect the coins deposited in parking meters. (b) In collecting coins, the persons so designated shall abide by the following rules: (1 ) The person collecting, counting and transporting the money from the meters must be accompanied by two other persons, one of which shall be a supervisor. (2) All collections from parking meters will be made during regular working hours (designated hours). (3) The police department will be notified when collections are being made for security. (c) Any violations of these regulations will be cause for immediate dismissal. (d) The control of parking violations will be the responsibility of the city manager or parking services director. (Code 1983, § 10-1-34) http://library.municode.com/print.aspx?h=&client1D=14104&HTMRequest=http%3 a%2£.. 05/16/2013 Jan LeViner From: Jan <janwfox @comcast.net> Sent Wednesday, May 15, 2013 3:57 PM To: Jan LeViner Subject Agenda Item - Discussion of Finance Committee Jan, please include this in agenda packet, thanks, Jan A city council committee to consider financial policy issues facing the city and make recommendations. Comprised of 3 council members, appointed by Mayor, city manager and audit committee representative to meet once a month. Duties may include: O monitor the budget and financial activities through periodic review and discussion of monthly and annual reports. O monitor financial policies are in keeping with the city's charter O analyze trends in income sources O monitor changes in types and reliability of income O review new GASB and other authoritative stands and oversee implementation e assist with development of financial policies and make recommendations to city council • monitor the city's debt and debt capacity and assist with issues relating to issuance of new debt e assist with the development of rate structures and fee schedules for city services 1 Probation Services Agreement This Agreement is made by and between Southeast Corrections, LLC, a limited liability company,organized under the laws of the State of Georgia, with its principal place of business at 7216 Skidaway Road, Ste.A, Savannah,Georgia 31406,hereinafter called"Contractor"or "Southeast"and the Municipal Court of Tybee Island, Georgia hereinafter called"Court". This Agreement is governed by Article 6 of Chapter S of Title 42 of the Official Code of Georgia,Annotated. The parties enter into the Agreement under the specific authority of O.C.G.A. §§42-8-100, et seq., and all other applicable provisions of Georgia law. NOW,THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: SCOPE OF SERVICES AND RESPONSIBILITIES OF CONTRACTOR In consideration of the obligations of the Court or governing authority, Contractor shall provide the following services. A. Responsibilities of Probation Services Contractor 1.) Compliance with Statutes and Rules. Contractor shall comply with Article 6 of Title 42 Chapter 8 of the Official Code of Georgia and all standards,rules and regulations promulgated by the County and Municipal Probation Advisory Council. 2.) Records and Confidentiality. Contractor shall create and maintain individual files for each offender receiving services from Contractor in accordance with this Agreement. Contractor shall maintain the confidentiality of all files,records and papers relative to supervision of probationers under this Agreement. These records,files and papers shall be available only to the judge of the court handling the case,the Department of Audits and Accounts,the County and Municipal Probation Advisory Council and upon transfer of probation supervision to the State,to the Georgia Department of Corrections as to any subsequent provider of probation services. 3) Financial Records. Contractor shall maintain financial records according to generally accepted accounting practices. 4.) Officer Qualifications and Training. Contractor shall employ competent and able personnel to provide the services to be rendered hereunder and to appropriately administer the caseload.All probation officers shall be at least twenty-one(21)years of age and have the educational qualifications as required by Section 42-8-102 of the Official Code of Georgia Annotated. All probation officers shall also comply with the orientation and continuing education training required per annum under the same Code Section.No person who has been convicted of a felony will be employed by Contractor as a probation officer. 5.) Criminal History Check. Contractor shall have a criminal history records check made of all probation officers and certify the results to the County and Municipal Probation Advisory Council. 6.) Officer per Probationer Ratio. . Contractor shall manage caseload limits so as not to exceed a reasonable amount of probationers per probation officer for both basic supervision and intensive supervision purposes. 7.) Location Place of Business. Contractor shall maintain a local satellite office in Chatham County for meeting with and providing the services to probationers. B. Reports to Court Contractor shall provide written reports monthly to the Court listing the services rendered and provide such other reports as may be requested by the Court during the period of this Agreement which may include but are not limited to statistical reports, caseload data,and other records documenting the identity of the probationer,the status of each probationer's case,the services provided,and the monies collected.Monthly reports will be delivered to the Court on or before the tenth(10th)day of the following month or at such other times as might be agreed upon. Contractor shall provide personal history,employment data, and Iocation information to Court and law enforcement as necessary in tracking probation violators. C. Tender of Collections. Contractor shall tender to the Clerk of the Court a report of collections and all fines and costs collected during the month from probationers on a monthly basis. Restitution shall also be paid on a monthly basis unless otherwise agreed to by Contractor and the Clerk of the Court. In the event Contractor cannot locate the victim,payment shall be made to the Clerk of the Court. Contractor shall credit payments of funds in the following order of priority: 1)funds paid by the probationer for drug and alcohol screening test fees,2)restitution, 3)fines,4)court costs and surcharges, 5)program costs,and 6)probation fees. Contractor shall not retain or profit from • any fines,restitution, fees or cost collected from probationers except the probation fee authorized by this Agreement. D. Access to Contractor Records. 1.) Upon ten(10) days written notice, Contractor shall provide to the Court access to all books, records, correspondence, receipts, vouchers, memoranda, and financial information pertaining to the services rendered under this Agreement for any purpose including but not limited to a conducting or reviewing a complete fiscal or program audit for any fiscal or calendar year. 2.) All records initiated, maintained, kept, generated or reviewed by Contractor on, or relating to, or regarding offenders sentenced by the Court and/or referred to Contractor, shall be the sole and exclusive property of the Court, and upon termination of this contract Contractor shall immediately transfer all such records to the Court, including all written records and computer stored records, regardless of the providing or generating source. All computer stored records shall either be provided on a disc or flash drive or in such other form as to be compatible with a computer program and computer system used by the Court so that the stored information can be retrieved or recalled by the Court, or alternatively, Contractor may provide the Court with a print out of all such computer stored records. 3.) Fiscal Audit: Contractor shall employ an independent auditor to annually audit its records and books pertaining to the services rendered to the court.A written copy of this audit shall be _ E provided to the Court and(City of Tybee Island within two (2)months of the close of the year audited. 4.) Good Business Practices. Contractor shall not engage in any other employment,business or activity that interferes or conflicts with the duties and responsibilities under this Agreement and shall not allow its employees to do so. Furthermore,neither Contractor nor any of its officers, employees or agents shall lend any monies nor have personal business dealings with a probationer under the supervision of Contractor. E. Scope of Services to Probationers by Contractor Contractor shall provide the following services to probationers referred to the Contractor by the Court. 1.) Court Attendance and Probationer Case History. During all court sessions, Contractor shall have a probation officer attend and interview each offender to complete a case and personal history and to provide orientation and instruction regarding compliance with the Court's ordered conditions of probation.At orientation,the probation officer shall provide a list of all service fees to the probationer. 2.) Supervision. Contractor shall monitor and supervise probationers to ensure compliance with the Court's order of probation. Contractor shall make a supervision assessment of the offender and determine the probationer's reporting schedule. Offenders determined by the court to be indigent shall be supervised at no cost to the probationer or the Court or governing body. 3.) Restitution,Fine and Fee Collection. Contractor shall collect restitution,fines,court costs and fees,program fees, and probation fees as ordered by the Court. Contractor shall provide an itemized bill prepared in accordance with accepted accounting practices for each month for s each probationer. 4.) Community Service._Contractor shall coordinate, monitor,and ensure compliance with community service by each probationer as ordered by the Court. Contractor will maintain records of service participation. To the fullest extent possible, Contractor shall ensure that community service by probationers is conducted on Tybee Island. 5.) Employment Assistance. Contractor shall prepare referrals and lend reasonable assistance to probationers either to the extent ordered by the Court or to the extent available for probationers desiring employment assistance or counseling. 6.) Drug/Alcohol Screening Contractor shall coordinate with local authorities and facilities, evaluation and assessment of probationers for drug/alcohol rehabilitation,mental health or psychological counseling,or educational programs mandated by the Court and shalt require probationer's compliance. Contractor shall conduct drug and alcohol screens as determined necessary by the Court. The probationer shall be responsible for the costs of all drug or alcohol screens and testing. 7.) .Electronic Monitoring._Contractor when so ordered shall provide and operate a system of electronic home detention monitoring as specified in Exhibit_at the expense of the probationer. 8.) Reports of Violations Probation. Contractor shall recommend revocation of probation whenever the probationer has failed to substantially comply with the terms and conditions of probation. The Court shall provide Contractor with direction of what constitutes a substantial failure to comply with probation terms and conditions. Contractor shall prepare probation violation warrants and orders for submission to the Court. Contractor shall have probation • officers available to testify at probation revocation hearings,sentencing hearings and such other • hearings as deemed reasonable and necessary by the Court. Minor violations of probation • • although not cause for revocation shall be included in the regular reports made to the Court • • under this Agreement. The Court shall provide Contractor direction as to what curative • measures should be taken in the case of minor violations. • 9.)Pre-sentence investigations. When directed by the Court, Contractor shall conduct pre- sentence investigations for the Court as requested.A written report shall be prepared and delivered to the Court. A pre-sentence investigation shall include: 1)a report on the circumstances of the offense, 2)a social and family background examination, 3) a criminal • history check through Georgia Crime Information Center and the National Crime Information Center,and 4)a report of current circumstances and conditions of the defendant. 10.) Contractor shall follow all rules,regulations and policies set forth by the City of Tybee Island and the Municipal Probation Advisory Council of Georgia. OBLIGATIONS OF THE COURT OR GOVERNING AUTHORITY In consideration for the services of Southeast Corrections, LLC, Contractor,the Court shall provide the following: Referral. Refer appropriate cases to Contractor for community supervision. Order each probationer to remit to Southeast Corrections, LLC, Contractor,payment according to the services ordered by the Court according to the services noted in this Agreement. The Court shall, in its discretion, enforce payment and failure to pay shall be a violation of probation that may result in revocation. ` Utilize pre-trial supervision program,EM and programs if and when appropriate. Such conditions may be ordered by the Court through the initial Court order or as a result of an • amended order of the Court. • • • Payment from Probationers. Any payments for specified services herein shall be the sole responsibility of probationer unless otherwise agreed to by the Court. Further,there may • • • • • be additional amounts that the Court may instruct Southeast Corrections to collect(such as restitution,court fines and fees). As used in the Agreement,the term"probationer"shall mean the person actually receiving the services or meaning the person actually being supervised,or participating in a Program or directly receiving or using any other Southeast Corrections' service or equipment. Southeast Corrections shall collect such probation fee for each month or portion of a month a probationer is under Southeast Corrections' supervision. Pre-sentence Investigations. When ordered by the Court, Contractor shall provide a pre-sentence investigation report and Court shall pay to Contractor an agreed upon sum set at the time such request is made. Access to Criminal Histories. The Court shall assist Contractor in obtaining access to criminal histories in the Georgia Crime Information Center and National Crime Information Center through local law enforcement in order for Contractor to conduct pre-sentence or probationer investigations as may be requested by the Court. TERM Period of Service. Contractor shall commence performance on April 1,2013. This agreement shall terminate at the end of the current calendar year and at the end of each calendar year-thereafter for which the contract is renewed. The contract will automatically renew for the next calendar year unless notice of intention not to renew is given by the court to the contractor at least sixty (60)days prior to the end of the then calendar year Termination. Either party may terminate this Agreement upon thirty(30)days written notice. The Court may terminate this Agreement immediately for cause, including without limitation material breach of this Agreement,insolvency of Contractor, filing of a voluntary or involuntary case in bankruptcy. Within ten (10)working days of termination, Contractor shall peacefully surrender to the Court all records and documents generated by Contractor in connection with this Agreement and the services thereunder and any equipment or supplies assigned to Contractor by the Court.Contractor shall turn over to the Clerk of Court any moneys collected or received less supervision fees validly incurred and duly owing to Contractor through the termination date. Any fines,costs,fees or restitution received by Contractor from probationers of this Court after termination of this Agreement shall be forwarded to the Clerk of Court,other than fees earned by Contractor.The Court shall provide Contractor a receipt for all property surrendered under this provision. REPRESENTATIONS AND WARRANTIES OF CONTRACTOR INDEMNITY,INSURANCE,AND BONDING OBLIGATIONS OF CONTRACTOR Insurance. Southeast shall maintain comprehensive general liability insurance, including acts, errors,or omissions and contractual liability insurance, in an amount of not less than$1,000,000.00. Prior to commencing services under this Agreement, Southeast shall furnish to the Court a Certificate of Insurance or other evidence that the required insurance is in effect,and shall provide the Court with Certificates of Insurance for all new or renewal policies. The Court shall be named as an additional insured on all policies other than the errors and omissions,worker's compensation, contractual portions issued to satisfy the above requirements. Certificates shall be mailed to the Court. Further, Southeast shall maintain surety bonding for all employees in the amount of $25,000.00. Indemnification. Neither the Court nor the City of Tybee Island shall be liable to Contractor nor to anyone who may claim a right resulting from any relationship with Contractor, for any acts of Contractor,its employees,agents or participants in the performance of services conducted on the property of the City of Tybee Island as provided in Appendix A. Contractor agrees that Appendix A is expressly made a part of this agreement. Contractor shall indemnify and hold harmless the Court and the City of Tybee Island from any claims,demands,actions,proceedings, expenses,damages,liabilities or losses(including but not limited to attorney's fees and courts costs) and any causes of action arising from any acts or omissions arising out of or in connection with the services performed by Contractor or its employees and agents under the terms of this Agreement. DEFAULT Deficiency in Service by Contractor In the event that the court determines that there are deficiencies in the services provided by Contractor hereunder,the Court may terminate this Agreement in accordance with the provisions hereof or notify the Contractor in writing as to the exact nature of such deficiency. Within ten(10) days of receipt of such notice,the Contractor shall cure or take reasonable steps to cure the deficiencies.In the event the company fails to cure or take reasonable steps to cure the deficiencies to the Court's satisfaction,the Court may declare the Contractor in default and the Court may terminate this Agreement. • MISCELLANEOUS Time is of the Essence of this Agreement. Compliance with the Law. The Contractor shall comply with all federal,state and local laws statutes,regulations and ordinances arising out of or in connection with the performance of its services pursuant to '. this Agreement. Independent Contractor Contractor is an independent contractor and is not an agent,joint venturer or other affiliate of the City of Tybee Island or Court in any way. Contractor shall use its own employees and agents to perform this Contract. It is agreed that Contractor is solely responsible for payment of all federal, state,and local income taxes, self-employed Social Security taxes, and any other similar obligations arising from the performance of this Agreement or receipt of compensation therefore. The Contractor agrees to indemnify and hold harmless the Court and the City of Tybee Island from and against any and all federal, state,or local tax liability or penalties that may arise from the payments made to the Contractor pursuant to this Agreement.The Contractor acknowledges that neither it nor its employees are eligible for any benefits provided by the Court or the City of f Tybee Island to their respective employees. Special Provisions. The Exhibits A,B and C attached hereto are incorporated herein and are made a part hereof • Entire Agreement. This Agreement,including all exhibits attached hereto and incorporated herein by reference, constitutes the entire agreement between the parties hereto and supersedes any and all agreements,whether written or oral,that may exist between the parties regarding the same.No representations,inducements,promises, or agreements between the parties not embodied herein shall be of any force and effect.No amendment or modification to this Agreement or any waiver of any provision hereto shall be effective unless in writing and signed by both parties. Binding Agreement. This Agreement shall not be binding upon any successor to the undersigned Judge of the Municipal Court of the City of Tybee Island, Georgia unless ratified by the successor in office. If a successor attains the position of undersigned judge,and this Agreement is not ratified by such successor,then Contractor shall be permitted a reasonable time period,no less than ninety (90) days,in which to wind up its activities.The Court will be deemed not to have ratified the Agreement unless Court gives written notice of ratification within 30 days of taking the oath of office. Assignment. The Court has entered into this Agreement in part on the basis of personal reliance in the integrity and qualifications of the staff of Contractor. Contractor may not delegate,assign or subcontract any obligation of Contractors performance under the Contract and may not assign any right under this Contract,in either case without Court's written approval. The Court's discretion in this regard shall be absolute. Notice. Any notices made in accordance with this Agreement except as otherwise set out in Item J, shall be in writing and shall be made by registered or certified mail,return receipt requested,to: Notification for Southeast Corrections is: Roy Harrell CEO/President 771 Mill Road McDonough, GA 30253 Phone: (678)575-8751 Fax: (770) 957-7333 Notification for the Court is: The Honorable Steven Scheer Chief Judge P.O.Box 1340 Tybee Island, GA 31328 Phone: (912)472-5081 Fax: (912) 786-5737 With a copy to: Edward M. Hughes, Esq. P.O. Box 9150 Savannah, GA 31412 Phone: (912)238-2750 Fax: (912)238-2767 IN WITNESS WBEREOF,the parties have executed this Agreement as of the day and year first above written. SERVICE PROVIDER: SOUTHEAS •)'. CTIONS L z TYBEE ISLAND,GEORGIA TYBEE ISLAND, GEORGIA dir I 'F A `1 J A: IN BUELTERMAN,MAYOR STEVE SOWER,JUDGE TYBEE ISLAND,GEORGIA ATTEST: f , EDWARD M.HUGH CLERK CITY ATTORNEY TYBEE ISLAND, GEORGIA } EXHIBIT A: ELECTRONIC MONITORING SERVICES CORRECTIONAL SERVICES AGREEMENT BETWEEN SOUTHEAST CORRECTIONS, LLC.(SOUTHEAST CORRECTIONS)AND THE MUNICIPAL COURT OF TYBEE ISLAND,GEORGIA 1 In addition to the terms and provisions set forth in the above referenced Agreement, the following terms shall apply to all electronic monitoring services provided under the Agreement. SERVICES AND RESPONSIBILITIES OF SOUTHEAST CORRECTIONS Monitoring Services. Southeast Corrections will provide the following monitoring services to the Court for the Courts'operation of an electronic monitoring program. The monitoring services provided hereunder are specifically designed to determine by electronic means the presence of a person at a specified location(typically that person's place of residence). Southeast Corrections will perform the functions of data entry and data storage for all properly enrolled Probationers. The data entry function consists of the input of all required demographic, curfew, and system configuration information on each case into the central host computer system. - • Southeast Corrections will maintain twenty-four(24)hour, seven (7)days per week management of Probationer data enrolled hereunder. Southeast Corrections will provide notification of Alert conditions to authorized and identified Courts'staff. Alert notification will be in accordance with Section (Standard Monitoring Program Level) herein or as agreed upon in writing by the Court and Southeast Corrections. Alert Condition and Equipment status information for each Probationer will be documented and maintained by Southeast Corrections. • Notification Options. Standard Monitoring Program Level. The Standard Monitoring Program has as its primary intent the non-immediate monitoring of compliance to ordered conditions. This program does NOT provide 24-hour - enforcement of conditions. This program is NOT recommended for high-risk probation cases. At this level of monitoring, the Court determines that next business day(or later as determined by the Court) notification is acceptable on any and all violations incurred during the monitoring period. Other Notification Levels. Because certain electronic monitoring equipment provides round-the-clock monitoring, it is possible to increase the notification frequency for higher-risk cases. In such cases the Court may desire more immediate notification; Southeast Corrections will increase the level of notification provided appropriate Court personnel can be made available for response. In the absence of written notification procedures to the contrary,the Standard Monitoring Level will apply. Maintenance. Southeast Corrections shall maintain the Equipment at its expense. The Probationer shall be responsible for lost or missing Equipment and/or the cost of required repairs necessitated by the Probationer's negligence or the damage or destruction of.the Equipment.by parties other than Southeast Corrections. The Court will assist Southeast Corrections in enforcement of this policy. Southeast Corrections LLC 7216 Skiataway Road,Suite A,Savannah,GA,31406 Office: 912-388-2470 Fax: 912-777-4661 Version:Southeast Corrections April,2013 _,-'1,011:1:kliti7f.n8 EQUIPMENT. Southeast Corrections shall supply a sufficient quantity of Units to meet the Courts' need subject to forty-eight(48) hour notice prior to shipment. MONITORING SYSTEM Description. The monitoring system utilized hereunder is an active monitoring system consisting of a Transmitter, an FMD and a central computer system. The Units communicate with the host computer system through the Probationer's standard telephone service. System Maintenance. Tlie Court acknowledges that periodic maintenance on the host computer system is required. During the performance of this maintenance, the system may be required to be temporarily "off-line". The Court will be notified in advance of any such situation. SOUTHEAST CORRECTIONS expressly disclaims any warranty that any equipment provided hereunder is impervious to tampering. THE COURTS'OBLIGATIONS. The Court shall have the responsibility to: Refer appropriate cases to Southeast Corrections for supervision. identify authorized personnel to which Southeast Corrections may report violations. Provide to Southeast Corrections required Probationer case and curfew information and Court Order. Identify and make available the Courts'staff and/or Equipment(fax, pager)for the purposes of notification by Southeast Corrections to the Court of alerts and equipment status problems. Southeast Corrections LLC 7216 Skidaway Road,Suite A,Savannah,GA,31406 Office: 912-388-2470 Fax:9I2-777-4661 Version:Southeast Corrections—April,2013 cJ jj!t .1 tfff r fF'is '.. �,. psi - EXHIBIT B: PROGRAM SERVICES CORRECTIONAL SERVICES AGREEMENT BETWEEN SOUTHEAST CORRECTIONS, LLC.(SOUTHEAST CORRECTIONS)AND THE MUNICIPAL.COURT OF TYBEE ISLAND, GEORGIA r;', _-ry«.`.1< 7 N j1.t "��'-$..+s.r* st z'�w::��+`Lt WK— :f,: y. - ' .. If.-. yC-L,:... 'A l 6- T, e -' 11,-. -s^r.-.- -t ry g ; >`-� �. .Ei.* " '�- r tf-1. zT c ti i zt.-V.k!'� ^�4y�y �s �y} {6 1 �-lF_ y/�+�i g;�1■. �{�' ��..�- ,x S'`�" ��!� �kJlTec �yx r �� >�*t� �Te �. S Kr.S' j:)roigra a- tle'-¢hYCK 'zFardetk Ofati ',-�/._-. �'' x` YrI RLO�i i gram ;-AP +S VCSW' p-'f I :y«1 € »,J "_,, a tia- is s. `5 = A=w a° °^�. try-,r',: 3+ v �4 til ,s, � �z �'--clTi' a '- xw� '!"..s", � .r` 3✓'s r x g� ..d: w err-: -.�-;A I��- .u ''��_ ..v.�'� Z:._=ua� �.4. �.ua„�,F�.z.x�e:..-:�r��.�-3-sxi:.sc�_ ��-'�'"�s. .., '� + �?_k:..s., rn'_W '°�.K�.��.=utrcC;�..���,sE Anger Designed for use with adults A cognitive-behavioral program that helps (Non-domestic I Management who have been involved in the client to understand and manage violence) j assault or violence in non- feelings and behaviors that triggers anger. $22.00 per group 8 modules domestic situations and/or session I anyone who has exhibited $30.00 workbook I anger control l problems. I Standard Developed for chronic, as A cognitive-behavioral program designed $22.00 per group ' .Cognitive Program well as multiple alcohol/drug to enhance social, moral and positive session j offenders, particularly those behavioral growth in a progressive, ladder $30.00 workbook I 12 steps who have been resistant and manner.This program addresses criminal 26 modules unsuccessful in various thinking patterns, relationship issues,. other treatment programs. values, attitudes and cognitive processes. . New Directions First time shoplifting The course forces offenders.to make an $100 includes the Theft/Shoplifting offenders or shoplifting honest assessment of the cost of their cost of workbook I Lifeskills Course offenders who have not crime both personally and for society, been ordered to complete while challenging the moral ethos of the programming for prior offense in a cognitive environment. shoplifting offenses. New Directions First time offenders or The course forces offenders to,challenge $100 includes the i Offender 'offenders who have not ' themselves and the thought processes cost of workbook Correction been ordered to complete that have lead them to their present l . Lifeskills Course programming for prior situation. The course uses cognitive criminal offenses. rehabilitative principles to incorporate English and right-thinking into the offender's normal 1 1 Spanish versions decision-making process. available. Southeast Corrections LLC - - 7216 Skidaway Road,Suite A,Savannah,GA,31406 Office: 912-388-2470 Fax:912-777-4661 . Version:Southeast Corrections—April,2013 r�Ff1f,�ns Under The Program designed for / Evidence based program to reduce $85,00 Influence minors in possession of harmful drinking behavior-Course provided (Course can be alcohol-education about by 3'd Millennium Classrooms-proctored repeated at no cost 9 modules-4 hour effects and decision making exam given in office by Probation Officer —parents have online course to verify completion FREE access) Marijuana 101 Program designed for first Personalized feedback through self- $85.00 time offenders-on-going assessment. Specific info to each State- (Course can be 7 modules-3 hours updates as usage trends Course provided by 3rd Millennium repeated at no cost online course change Classrooms-proctored exam given in —parents have office by Probation Officer to verify FREE completion access) Thinking Outside Appropriate for first-time A cognitive program which draws from a $100.00 The Box offenders. number of resources to establish a broad. Includes workbook introduction into appropriate thinking and moral-based decision-making. • Southeast Corrections LLC 7216 Skidaway Road,Suite A,Savannah,GA,31406 Office: 912-388-2470 Fax:912-777-4661 Version:Southeast Corrections—April,2013 EXHIBIT,. z FF ! y �' w;rl 44:kr HS PAYMENT/PRICING Payment from Probationers. Any payments for specified services herein will be the sole responsibility of Probationer unless otherwise agreed by the Court. Further, there may be additional amounts that the Court may instruct Southeast Corrections to collect(such as restitution, Court fines and fees). As used in the Agreement, the term 'Probationer"shall mean the person actually receiving the services or meaning the person actually being supervised, or participating in a Program or directly receiving or using any other Southeast Corrections service or equipment. Southeast Corrections shall collect such probation fee for each month or portion of a month a probationer is under Southeast Corrections' supervision. PRICING TABLE Service - Period/Unit Rate Note Supervision Fee Monthly $40.00 Digital Photo Fee - As required for warrants $ 4.00 Drug Testing-5-panel lab test Per Test $25.00 Drug Testing -7-panel lab test Per Test $30.00 • At request of GC/MS Confirmation Testing Per drug confirmed $25.00 probationer On-Site Urine Analysis 5-panel Per Test $15.00 Group Program or Educational Services Per Session or Class As shown Detailed Table Exhibit B Electronic Monitoring RF Per Day $10.00 • Hook-up fee for disposable components EM One time $50.00 Alcohol breath testing-on-site Per Test $ 5.00 Electronic Monitoring–GPS Per Day $12.00 •— Discounted when Electronic Remote Alcohol Monitoring Per Day $ 5.00 coupled with RF/GPS Electronic Remote Alcohol Monitoring Per Day $12.00 No RF/GPS Monies collected $100.00-or' by SEG and paid Warrant Processing Administrative Cost . Per Warrant Served as prescribed to City of Tybee Island- • A DRUG FREE WORKPLACE CERTIFICATION The undersigned that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official • Code of Georgia Annotated related to the drug free workplace have been complied with in full, The undersigned further certifies that: 1. A drug free workplace will be provided for employees during the performance of the contract; and 2. Each subcontractor under the direction of contractor shall secure the following written certification: Southeast Correction, LLC certifies to the Municipal Court of the City of Tybee Island that a drug free workplace will be provided for the employees during the perfoimance of the contract known as Probation Services for Municipal Court("Project")pursuant to O.C.G.A. §50- 24-3(7)(b). • Also,the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution,possession, or use of a controlled substance or marijuana during the performance of the contract. it !r` • • • • • G.G.G.A. §50-36-1(e)(2)Affidavit By executing this affidavit under oath, as an applicant for a Probation Services contract for a public benefit as referenced in O.C.G.A. § 50-36-1, from the City of Tybee Island, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit: 1) X I am a United States citizen. 2) I am a legal permanent resident of the United States. 3) I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e)(I), with this affidavit. The secure and verifiable document provided with this affidavit can best be classified as: In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute. . Executed in 4t,vai,, (city), 6-22.4. (state). ign..r - • • • can .--- • 7 /1.-,41-/4. -- : ..• Printed Nae off Applicant SUBSCRIBED AND SWORN BEFORE ME O. THIS T} .i,: tAY OF & - � ;r NOT 'Y PUBLIC GEt ■;i a My Commission pi'deRnL _ .13 1 BLl.0 i.re;,C;!1:1`111\' ! / 7 -_ /z 22 y«/ - . . »_;04210759 E\S 06-11-2019 � % )\ ) • R2Ek ROY NELSON y, 1 MILL n t . « • o • 80'153-6466 r> wx« © i e _ _ _ .2<% 0652«1 39 o ^ \\ + . mRl 3w • ! G / CLASS .Q. «_ / CM EG : | ,_ , • \ } % _ _ y y®®''z. j v� ) •�� � � :» [ 2, P \ ��� \t \2:1 w{ \® « « ,, 2 r « ; „ : «& \ .£?T } (R LC) 22 April 2013 City of Tybee Island Attn: Ms. Diane Schleicher 403 Butler Avenue Tybee Island,GA 31328 RE: Proposal to Conduct Environmental Services Salt Meadows Road Improvements Tybee Island,Chatham County,Georgia Dear Ms.Schleicher: At your request, Resource & Land Consultants provides this letter agreement to complete environmental consulting services in association with the subject project located in Chatham County,Georgia. This letter agreement is hereby offered between City of Tybee Island c/o Ms. Diane Schleicher (CLIENT) and Resource & Land Consultants (CONSULTANT) in accordance with the provisions contained herein. Our services are detailed in Section 1 of this document. Terms and conditions for services rendered will be executed in accordance with Section 2 of this document. The Standard Terms and Conditions of the City of Tybee Island, attached hereto and incorporated herein, are made a part of this Agreement and will control in the event of any inconsistency. SECTION 1: SCOPE OF SERVICES A. Permit Coordination: CONSULTANT will complete the following tasks in association with Salt Meadows Road Improvements. Response to Public Notice Comments: CONSULTANT will finalize a response to public notice comments, coordinate with CLIENT on any additional revisions, and provide any additional information requested by the USACE. 401 Certification Coordination: CONSULTANT will coordinate with the GADNR-EPD as necessary to obtain the 401 certification for the project. Coastal Marshlands Protection Meeting: CONSULTANT will coordinate with the GADNR, provide any additional information requested by the GADNR, attend the CMPC meeting and present the project to the CMPC committee USACE Permit Coordination: Following receipt of the CMPC permit, CONSULTANT will provide additional services as requested by the USACE prior to issuance of the USACE permit. CONSULTANT proposes to provide services on a time and expense basis not to exceed Three thousand five hundred dollars($3,500.00)in accordance with the attached Fee schedule. RESOURCE +LAND 41 Park of Commerce Way, Ste.303 f Savannah,Georgia 31405 C O N S U L T A N T S t 912.443.5896 F 912.443.5898 www.rlandc.com SECTION 2:TERMS&CONDITIONS A. Commencement of Work: Upon written notice to proceed via approval of this letter agreement by CLIENT, CONSULTANT will begin work within fourteen (14) calendar days of receipt of executed letter agreement. CONSULTANT will complete work in a timely and customary manner. However, federal and state agencies and their review practices vary greatly, and no guarantees on final completion dates of authorized tasks can be given by CONSULTANT. B. Payment Schedule: Invoices for services rendered will be sent monthly for hourly contracts for work completed within the previous thirty days in accordance with the attached fee schedule. Invoices for fee- based contracts will be billed at the completion of the specified task or at other intervals as specified in Section 1. Payment will be considered due upon receipt. Payments received after thirty(30) days of the invoice date will be considered overdue,and interest charges will be added on unpaid balances at the rate of eighteen percent (18%) per annum. Work will automatically cease on any projects where unpaid balances exceed sixty(60) days. Special billing and payment schedules may be arranged at the request of the CLIENT. CLIENT agrees to pay any and all costs incurred by CONSULTANT in the collection of any amount due and unpaid by CLIENT, including reasonable attorney's fees. C. CLIENT's Responsibilities: Execution of this letter agreement serves as authorization for right of entry to subject property. CLIENT insures that CONSULTANT has permission to enter subject properties to perform duties associated with the completion of the scope of work specified in Section 1. CLIENT hereby indemnifies CONSULTANT and agrees to assume all liability associated with any disputes or legal actions that may result from CONSULTANT performing authorized work at the designated project site. D. CONSULTANT's Responsibilities: The professional services performed in association with this letter agreement shall be conducted in accordance with sound customary environmental consulting practices and will incorporate federal, state, and local regulations and standards that are applicable at the time the CONSULTANT rendered those services. CONSULTANT will strive to perform services authorized by this letter agreement in a manner consistent with the level of skill ordinarily exercised by members of the profession currently practicing in the area under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended as part of this letter agreement, or in any report,opinion, document, or otherwise. E. Choice of Law/Jurisdiction: CLIENT and CONSULTANT hereby agree that this agreement and their respective rights and obligations arising hereunder is to be governed by the laws of the State of Georgia, without reference to the choice of law principles thereof. CLIENT and CONSULTANT hereby further agree that the state or federal courts sitting in Chatham County,Georgia shall have exclusive jurisdiction to hear any dispute arising under this agreement, and CLIENT hereby submits itself to personal jurisdiction of such courts. F. Cancellation or Suspension of Agreement: Either CLIENT or CONSULTANT may cancel this letter agreement by notification in writing at least seven (7) days prior to termination. CLIENT may suspend work by notifying CONSULTANT in writing at which time all services provided by CONSULTANT will cease. Within (10) days of cancellation of letter agreement or suspension of services, all outstanding fees and reimbursable expenses will be paid in full. Page 12 SECTION 3: EXECUTION This letter agreement in its entirety, including Section 1, Section 2, Section 3, and attached Fee Schedule dated January 1, 2013, represent the entire understanding between CLIENT and CONSULTANT with respect to the project and may only be modified by written agreement signed by both parties. If the terms and conditions of this letter agreement are acceptable, please sign and date in the spaces provided and return the original to CONSULTANT. Please retain a copy for your records. The services and fees specified in this proposal can be relied upon for a period of ninety(90) days from the date of the letter, unless changed by CONSULTANT in writing. We are pleased that you have inquired about our services and we look forward to helping you with your project. Sincerely, / _ .r_r Alton Brow ,Jr. Principal Resource&Land Consultants ACCEPTED: THIS DAY OF ,2013 BY: TITLE: Page 13 • SUMMARY: Salt Meadows Road Improvement Proposed Task Company Amount Time&Expense/Lump Sum A. Permit Coordination RLC $3,500.00 Time&Expense TOTAL PROPOSED CONTRACT: $3,500.00 • RLC RATES: All time,including travel hours,spent on the project by professional,technical,and clerical personnel will be billed.The following approximate ranges of hourly rates for various categories of personnel are in effect from January 1, 2013 to December 31,2013: Category Hourly Rate Principal $155 Project Manager $105 Project Biologist $95 Field Technician $70 Clerical $55 Hourly rates will be adjusted annually to reflect changes in the cost-of-living index as published. Any contracts or work in progress at such time will be billed at the new effective rate for all work yet to be performed. Unless otherwise stated,any cost estimate presented in a proposal is for budgetary purposes only,and is not a fixed price. If it appears that due to factors beyond the control of the CONSULTANT that the specified budget will be exceeded, the CLIENT will be notified prior to conducting further work. Representation by CONSULTANT employees for judicial proceedings will be billed at 1.5 times standard published rate. • EXPENSES: Travel expenses necessary for the execution of the project, including highway mileage in company or personal vehicles,will be charged at the published IRS standard allowable rate. Additionally, it may at times become necessary for the execution of this agreement for CONSULTANT to hire certain third party subcontractors because of a need for special expertise or skills they may possess. CLIENT hereby acknowledges that this may become necessary and agrees to pay CONSULTANT, in addition to other fees and costs outlined herein, any fees associated with the hiring and retention of such subcontractors deemed necessary in the sole judgment of CONSULTANT. The following expenses will be billed at direct cost: • Accommodations,meals. • Postage and shipping/courier services. • In-house printing and reproduction. • Out-sourced printing,copying,reproductions. • Equipment and supplies necessary to complete specific project,including rental fees. Page 14 City of Tybee Island TERMS AND CONDITIONS DEFINITIONS. As used herein, the following terms shall have the meanings set forth below, whether or not capitalized. (a)"Purchase Order" or "Order" means this purchase order, (b)"Buyer" means The City of Tybee Island. (c) "Seller" or "Vendor" means the party furnishing the supplies under this order. (d)"Supplies" means what the Seller furnishes the Buyer under this order and includes with limitation, the following; (1) the work; materials; articles; deliverable items, items, data and services, whether tangible or intangible or any combination thereof; and (2) what is leased or licensed, pursuant to the lease(s) or license(s) signed by both the Buyer and the lessor or licensor if attached to and made a part of this order. (e)"Loss" means any or all the following: claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees and expenses and other legal costs). ACCEPTANCE. This order constitutes an offer which shall become a binding contract upon the terms and conditions herein set forth upon acceptance by Seller either by acknowledgement of this order or commencement of performance. Buyer objects to any difference, conflicting or additional terms proposed by Seller in the acceptance of this order, and no such terms shall be effective unless expressly accepted by Buyer in writing. Each shipment received by Buyer from Seller shall be deemed to be only upon the terms and conditions contained in this order, except by such written instrument modifying the order, signed by Buyer, notwithstanding any terms and conditions that may be contained in any acknowledgment, invoice, or other form issued by Seller and notwithstanding Buyer's act of accepting or paying for any shipment, or similar act by Buyer. PRICES. Seller represents that the prices, terms, warranties, and benefits contained in this order are comparable to or better than those offered to any other customer of Seller for items which are the same or substantially similar. Buyer shall receive the benefit prospectively or retrospectively if Seller offers any item or service included in this order to any other customer at a lower price, more favorable terms, more favorable warranties, or more favorable benefits up to one year after completion of this order. PACKING AND SHIPPING. All items shall be suitable packed and prepared for shipment to insure their safe transportation, to secure the lowest transportation cost, and to comply with the requirements of carriers. Buyer's order number shall appear on all documents and correspondence relating to these items. Packing lists shall accompany the items and shall include the order number, Buyer's part number, Seller model number, description of items shipped and any other information called for in the order. Buyer's count or weight shall be final and conclusive on shipments not accompanied by a packing list. Seller shall be liable for all excess transportation Page 1 of 4 or other charges resulting from Seller's failure to comply with Buyer's packing, shipping, routing and delivery instructions. DELIVERY. Any delivery schedule made a part of this order is an important, material condition; time is of the essence of the order. Unless otherwise agreed to in writing. Seller shall not make material commitments or production arrangements in excess of the amount or in advance of the time necessary to meet Buyer's delivery schedule. It is Seller's responsibility to comply with this schedule, but not to anticipate Buyer's requirements. In addition to any other rights or remedies, Buyer may cancel all or any part of this order for Seller's failure to deliver in strict accordance with the delivery terms set forth herein. Seller shall promptly notify Buyer of any anticipated delay in the delivery date and Buyer may require Seller to ship by alternate means in order to expedite delivery. Any additional costs shall be paid by Seller and Seller shall be liable for all resulting damages to Buyer occasioned by the delay. Delivery shall not be deemed to be complete until the items have been received and accepted by Buyer. Advance and excess shipments may at Buyer's option be rejected and returned to Seller at Seller's expense. TRANSPORTATION. Except as otherwise provided on the face of this order, transportation charges on Supplies shall be f.o.b. destination, at Seller's sole cost and expense. Risk of loss from any casualty to supplies ordered hereunder, regardless of cause, shall be Seller's responsibility until goods have been delivered to Buyer's designated delivery post. No insurance or premium transportation costs beyond the price listed in this order will be allowed unless authorized by Buyer in writing. If Seller does not comply with Buyer's delivery schedule, Buyer may, in addition to any other rights that Buyer may have under this order, require delivery by fastest way, and charges resulting from the premium transportation must be fully prepaid and absorbed by Seller. WARRANTY. Seller warrants that all supplies delivered pursuant to this order shall strictly conform to the applicable specifications (including without limitation information or functional performance, material content, size, appearance, response time, etc.), shall be free from all defects and workmanship in materials including latent defects, shall be free from defects in design and suitable for their intended purpose, and shall be free from all claims, encumbrances, and liens. This warranty shall survive inspection, delivery and payments shall run to Buyer, its successors, assigns and the users of the items and shall not be deemed to be exclusive. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent, harmless from all damages, including consequential and incidental damages, incurred or sustained by Buyer by reason of any breach of any warranty with respect to the supplies purchased. Buyer shall be promptly reimbursed for all expenses incurred in the handling, inspection and return of defective items, and Seller shall bear the risk of loss on all such items. If any of the supplies are found at any time prior to acceptance to be defective in material or workmanship, or otherwise not in conformity with the requirements of this order, Buyer (in addition to any other rights which it may have under warranties or otherwise) may at its option (1) correct or have corrected the nonconformity at Seller's expense, or (2) reject and return such supplies or other deliverable items at Page 2 of 4 Seller's expense, such supplies or other deliverable items not to be replaced without suitable written authorization from Buyer. CHANGES. Buyer may at any time request in writing changes to this order in the specifications, packing, shipment, quantities, delivery schedules, and other matters. If any such change causes an increase or decrease in the costs of or the time required for performance, Seller shall immediately notify Buyer. Any request for an equitable adjustment must be made in writing with 30 days from the date of the written request for the change. No additional charge or change in the specifications, packing, shipment, quantities, delivery schedules, and other matters will be allowed unless authorized by Buyer in writing. TAXES. The Buyer, a municipality in the State of Georgia, is exempt from Georgia Sales Tax under the Sales and Use Tax ID # 302 526 178. All sales and use tax due on materials purchased by the city for installation by the seller under this contract are the responsibility of the contractor. ASSIGNMENT. Neither this order nor any interest herein may be assigned, in whole or in part, by Seller without the prior written consent of Buyer. Notwithstanding the above, Seller may assign any monies due or to become due to him hereunder, provided that such assignment shall not be binding upon Buyer until receipt of a copy of the assignment agreement is acknowledged and approved by Buyer in writing. SUBCONTRACTING. Seller shall not enter into a subcontract for any part of this order, including completed or substantially completed items or major components thereof, with Buyer's written consent. Nothing in this order shall be seen as prohibiting Seller's purchase of standard commercial articles, raw materials, or other supplies specified in this order if these are typically purchased by Seller in the normal course of business. TERMINATION. Buyer may terminate or suspend performance under this order in whole or in part from time to time by sending written notice to Seller. Upon receiving notice of such action by Buyer, Seller shall immediately comply with its terms and take all reasonable steps to avoid incurring any additional costs under this order. Buyer's sole liability to Seller shall be for items completed and delivered to Buyer in accordance with this order and for Seller's reasonable costs to the date of termination, such costs being solely attributable to this order and not being recoverable from other sources. INDEMNIFICATION. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless from (1) any and all claims and liabilities for injuries or death of persons or damages to or destruction of property; (2) any other Loss caused by or resulting from the acts or omissions of Seller, its agents, subcontractors, suppliers or employees in the performance of this order; (3) any Loss caused by or resulting from the supplies purchased under this order, (4) any intended use of products or materials provided by Seller; (5) any defective products or materials provided by Seller, including without limitation the use or disposal of hazardous and/or toxic materials, such materials to include at Page 3 of 4 minimum all materials recognized by the Environmental Protection Agency as hazardous; or (6) any breach by Seller of any express or implied warranties. If Seller's work hereunder involves operations by Seller's agents, subcontractors, suppliers or employees on Buyer's premises or any place where Buyer conducts operations, Seller shall take all necessary precautions to prevent the occurrence of any injury or damage to persons or property during the progress of such work. Further, Seller shall indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless for any injuries occurring to Seller's agents, subcontractors, suppliers or employees and Seller shall maintain public liability, property damage and employee's liability and compensation insurance sufficient to protect Buyer from any claims under any applicable law, statute, or regulation. MODIFICATION; WAIVER. No waiver or modification of this order shall be effective unless in writing and signed by both of the parties hereto. Failure of either party to enforce its rights under this order shall not constitute a waiver of such rights or any other rights. ENTIRE AGREEMENT. This order is intended by the parties as a final expression of their agreement and also as a complete and exclusive statement of the terms thereof, any prior or contemporaneous oral or written agreements as to the same subject matter notwithstanding. INVALIDITY. In the event that any provision of this order is declared invalid, illegal, or otherwise unenforceable by any tribunal or law, the remainder of the provisions shall not be affected thereby, and each term and provision not declared invalid, illegal or unenforceable shall be valid and shall be enforced to the fullest extent permitted by law. DRUG FREE WORKPLACE. By accepting this order, the Seller certifies that he shall provide a drug free workplace for his employees in accordance with the laws of the State of Georgia. SPECIFICATIONS, PROPOSALS, BID DOCUMENTS. The documents which form the basis for this order shall include the plans and specifications and proposal documents as attached hereto, together with any other documents so listed and enumerated, if any, and it is expressly understood that any special conditions listed and attached hereto are specifically made a part of this contract. APPLICABLE LAW. The provisions and performance of this purchase order shall be governed by the laws of the State of Georgia and applicable federal law. Seller agrees to bring any and all actions relating to this purchase order only in the state and federal courts located within Chatham County in the State of Georgia. APPROPRIATION. Notwithstanding, any other provision hereof , this agreement shall terminate at the end of each calendar year without liability or obligation on the part of the city in any calendar year where the City has not appropriated funds for the obligations hereunder for the next calendar year. Page 4 of 4 SHORT TERM WORK PROGRAM - CITY OF TYBEE ISLAND Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source POPULATION Develop a tourism marketing campaign that focuses on drawing identified Tourism Council, tourist groups to the Island. X X X X X BHT $100,000 Tourism Council As part of carrying capacity study determine sufficiency of services and X X City,BHT $45,000 DNR,ACOE, facilities for the aging population. General Fund Develop an education packet to be distributed to visitors about available City,Tourism General Fund, DCA, activities/services/resources(include information about natural resources X X X X X $25,000 Council,BHT $25, H/M Tax protection, local ordinances,etc. Work with various rental agencies,realtors, hotels/bed and breakfast X X X X X Tourism Council Staff Time H/M Tax,General establishments to distribute the packet to island visitors. Fund ECONOMIC DEVELOPMENT Reactivate the DDA upon completion of the Market Study. X City,BHT $50,000 DNR, General Fund Prepare economic development plan for business district. Consider identified X X City,BHT $75,000 City, DCA issues and opportunities for economic development. Evaluate potential for an Urban Redevelopment plan and creation of an X X X City Staff Time General Fund enterprise zone. Support the development of heritage tourism. X X X X X City,Tourism Staff Time,Grants National Parks Council,BHT Service, DCA Provide assistance to new businesses developing on the Island. X X X X X City,BHT $10,000/year General Fund Develop a strong working relationship with Savannah Development&Renewal X X X X X City,BHT Staff Time General Fund Authority. Work with the Tourism Council and local business groups to encourage X X X X X City, BHT,Tourism Staff Time General Fund revitalization of business district. Council Encourage the development of"off season"events and activities. X X X X X City,BHT,Tourism Staff Time General Fund Council Develop and promote eco-tourism businesses and resources. X X X X X City,BHT,Tourism Staff Time General Fund Council Investigate potential for developing a convention center on the Island. X X City, BHT,Tourism Staff Time General Fund Council Encourage small conventions to locate on the Island during off-season. X X X X X City, BHT,Tourism Staff Time General Fund Council Implement beautification/facade improvements in business districts through a X X X X X City,BHT $10,000 DCA revolving loan program. HOUSING Develop recommendations for new development,redevelopment,and X X City $65,000 DCA,City restoration that address mass,scale and density of development. Ensure that new development is consistent with the character of the X X X X X City Staff Time General Fund neighborhood as defined in the Master Plan. Consider adopting a standard for maximum lot coverage. X X City Staff Time General Fund Consider allowing upstairs residential development in commercial areas, if the X X City Staff Time General Fund use is primarily commercial. Page 1 of 5 05/09/2013 SHORT TERM WORK PROGRAM - CITY OF TYBEE ISLAND Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Consider the need for variances for rooflines where floodplains restrict first X X City Staff Time General Fund floor development,but do not allow fourth floor development. LAND USE Update Land Development Code in accordance with recommendation of the X X X X X City $65,000 DCA,City Task Force and vision of this Plan. As part of the update, restrict residential down-zoning in commercial areas. X X City $65,000 DCA,City As part of the update,ensure zoning regulations are consistent with the Master X X X X X City $65,000 DCA,City Plan. Improve the level of code enforcement. X X X X X City Staff Time General Fund Educate residents about zoning,allowable land uses,and the rezoning X X X X X City Staff Time General Fund process. Develop and adopt a Catastrophic Disaster Rebuild Plan for the Island. X X City $80,000 DCA General Fund,ESRI, Develop a comprehensive GIS database for the City. X X X X X City $45,000 SPLOST,ACOE, CRC TRANSPORTATION Conduct transportation engineering study in accordance with issues& X X X X X City,CUTS $75,000 General Fund,DCA opportunities identified in this Plan. As part of this study,explore possibility of taking control of Butler/Highway 80. X X X City,CUTS $125,000 General Fund, DCA, GDOT As part of the study,explore potential to offer subsidized open-air trolley General Fund, DCA, services around the Island to reduce traffic. X X X City,CUTS $125,000 GDOT As part of this study,explore charging additional"hotel tax"to help fund a city X X X City,CUTS $125,000 General Fund, DCA, subsidized on and off Island transportation system. GDOT As part of this study, General Fund, DCA, p y, investigate potential to make Highway 80 a toll road. X X X City,CUTS $125,000 GDOT As part of this study, investigate need and potential to locate a parking garage General Fund, DCA, on the Island. X X X City,CUTS $125,000 GDOT As part of this study,investigate feasibility of using commercial parking lots for X X X City,CUTS $125,000 General Fund, DCA, public parking. GDOT As part of this study,develop"peak use"contingency for parking. X X X City,CUTS $125,000 General Fund, DCA, GDOT Coordinate with GDOT to ensure that any widening of the Lazaretto Creek X X X X X City Staff Time General Fund bridge includes a separate bike lane Encourage development of the bikeway to connect Tybee Island with X X X X X City Staff Time General Fund Wilmington Island As part of Land Code Update,develop zoning overlay to require easements from property owners along Highway80 to complete the Tybee/Wilmington X X City $65,000 DCA,City Island bikeway. General Fund, DCA, Develop multi-use paths throughout the City. X X X X X City $150,000 DNR,State,GDOT Support and Implement beautification and streetscaping along Butler X X X X X City $250,000 GDOT Avenue/Highway 80 Page 2 of 5 05/09/2013 SHORT TERM WORK PROGRAM - CITY OF TYBEE ISLAND Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source SPLOST,General Bring level of service up to streets designated use. X X X X X City $1 million/year Fund, GDOT Clearly define parking requirements for seasonal rentals and educate visitors City,Tourism about requirements. X X X X X Council,BHT Staff Time General Fund Educate residents and visitors about transportation related ordinances, X X X X X City,Tourism Staff Time General Fund alternative transit,and alternative transportation routes. Council,BHT CULTURAL & HISTORIC RESOURCES Revisit the potential for establishing"Local Historic Districts"on the Island. X X City Staff Time I General Fund As part of Land Code Update, review and update section 14 of Tybee's Land X X City $65,000 DCA,City Development Code. Use Historic Review Committee to determine appropriate design guidelines X X X X X City Staff Time General Fund Pursue Certified Local Government Status. X X City Staff Time General Fund General Fund,ESRI, Establish a GIS inventory of historic structures. X X City $45,000 SPLOST,SAGIS, CRC - Educate residents and developers with regard to cost effective materials, X X X X X City Staff Time General Fund treatments Work with historic preservation groups to seek funding to assist with X X X X X City Staff Time General Fund restoration projects Educate owners of historic structures about economic benefits such as tax X X X X X City Staff Time General Fund credits,conservation easements,tax freezes,etc. Support the City's Arts Commission and the development of additional cultural X X X X X City Staff Time General Fund resources. Continue to support the renovation of Guard Houk Tybee Post Theatre. X X X X X City $50,000 SPLOST Consider the development of a public arts center/artist incubator center. X X X X City Staff Time General Fund Continue to support Lighthouse Museum. X X X X X City $25,000/year General Fund NATURAL RESOURCES Develop complete GIS inventory of City's natural resources. X X City $45,000 General Fund,ESRI, SPLOST Prioritize acquisition and preservation of greenspace,parks and conservation X X X X X City Staff Time General Fund easements. Create linkages between green space, parks,cultural,and historic interest General Fund, points. X X X X X City $150,000 GDOT, DCA, County, DNR,State Identify various tools that support preservation efforts such as grants, X X X X X City Staff Time General Fund conservation easements,etc. Continue to implement the NPDES Phase I MS4 Permit SWMP. X X X X X City, MPC,County $25,000 General Fund Implement a citywide bacteria monitoring program to identify the source of X X X X X City $25,000 DNR, General Fund bacteria contamination on the beaches. Implement a sanitary sewer inspection and rehabilitation program in X X X X X City $440,000 SPLOST compliance with NPDES requirements. Page 3 of 5 05/09/2013 SHORT TERM WORK PROGRAM - CITY OF TYBEE ISLAND Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Provide education to visitors on natural resource protection efforts including: City,Tourism recycling,water conservation,stormwater pollution,and respect of marine and X X X X X Council,BHT $25,000 General Fund, DCA marsh life. Develop a targeted education program from developers that cover topics such X X X X X City $5,000/yr Permit Fees, DCA, as E&S control,buffers,tree protection and stormwater management. NCRS As part of the Land Code Update,allow for and encourage Low Impact Development practices such as rain barrels,green roofs and rain gardens in X X X X X City $65,000 DCA,City public and private projects. As part of the Wayfinding Project,place interpretive signage on dune crossings and along trails to educate residents and visitors about the fragile coastal X X X X X City $50,000 DNR, General Fund environment. Continue to work with DNR for wetlands/marsh protection X X X X X City Staff Time General Fund As part of the Land Code Update,review Tree Ordinance;develop incentives X X City $65,000 DCA,City to promote the retention of trees as opposed to removal and replacement. Support Marine Science Center Relocation. X X X X X City Staff Time SPLOST Continue to support work of Marine Science Center. X X X X X City $50,000/year General Fund General Fund, Continue urban reforestation program. X X X X X City Varies "Palms Up"user fees Continue to monitor drainage issues in dunes. X X X X X City Staff Time General Fund SPLOST,ACOE- Federal Continue to seek funding and implement beach re-nourishment. X X X X X City $12 million Government,State of Georgia,Chatham County Promote the use of native plants/xeriscape through the development of X X X X X City Staff Time General Fund landscaping guidelines. FACILITIES & SERVICES Conduct a study to determine the carrying capacity of the Island as it relates to X X City $45,000 DNR,ACOE, infrastructure and natural resources. General Fund Develop a capital improvement plan to be implemented in conjunction with X X X X X City $100,000 SPLOST,General road rehabilitation Fund, GDOT As part of carrying capacity study,develop a water supply contingency plan X X City $45,000 DNR,ACOE, that evaluates and plans for alternative sources. General Fund Conduct a GIS inventory of the number of shallow wells and septic tanks on DNR,General Fund, the Island. X X City $10,000 Water Systems Council,CRC Work with YMCA to develop programs at the gym. X X X X X City Staff Time General Fund Support continued planning and program development for the Rivers End Campground to attract visitors in the off season. X X X X X City,Tourism Council $30,000 General Fund, DNR General Fund, DCA, Continue to upgrade sidewalks/public facilities to be ADA compliant X X X X X City $50,000 SPLOST Page 4 of 5 05/09/2013 SHORT TERM WORK PROGRAM - CITY OF TYBEE ISLAND Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Continue upgrade of sewer collection system;improve efficiency,reduce storm water intrusion and explore feasibility of connecting existing septic systems X X X X X City $2,225,000 SPLOST users to the treatment facility. Make improvements to the public works complex. X X X X X City $300,000 SPLOST General Fund, Continue to maintain/replace as necessary all public works equipment. X X X X X City $100,000 SPLOST After completion of master plan,make recommended improvements to Storm X X X X X City $750,000 SPLOST Drainage System. Develop conceptual design&architectural drawings for project to construction X X City $156,180 SPLOST of new Public Safety Facility. Construct new Public Safety Facility X X City 2.5 M—3 M SPLOST,General Fund Update dune crossovers. X X X X X City $35,000 per crossing General Fund, DNR Develop a plan for the construction and maintenance of a swimming pool. X X X X X City $300,000-$500,000 grants INTERGOVERNMENTAL COORDINATION Work with Chatham Area Transit and other local governments to identify X X X City,BHT Staff Time General Fund remote park and ride sites. Continue to participate in regional transportation efforts. X X X X X City Staff Time General Fund Coordinate with CEMA,Chatham County and other local and regional planning X X X X X City Staff Time General Fund agencies to implement Tybee Island's Hurricane Disaster Management Plan. Page 5 of 5 05/09/2013 CITY COUNCIL ACTION ITEM LIST w 1— z IIII O W 1- cC p c 4C U 1 Beach Business Ongoing Bubba 2 Commerical Recycle Ongoing Jason Single Stream Recycling Implemented on south end 4 Communication through quarterly newsletter Ongoing Wanda Workshop discussion S Noise Ordinance Ongoing Paul Draft Ordinance given to C.C. on 6.14.12 for consideration 6 Public Communications Ongoing Tom Workshop discussion 6 TE Grant-Historic Bicycle/Pedestrian Greenway 3/22/12 Diane Concept Report accepted by GDOT/environmental started 7 Public Safety Building 8/1/12 City Council Programing Completed 8 Review of Article 5 City Council Workshop discussion 9 Tiers of Water George Reese Workshop discussion 10 Proposal for purchase of roll off truck 11/5/12 Joe Wilson Possible Budget Discussion 11 Tiered water rates on agenda for next workshop 11/5/12 George Reese Workshop discussion 12 Public Safety Committee to look at Florida beaches re: operations 11/5/12 Wanda Workshop discussion 13 Ga Trade Center Agreement-review contract 11/5/12 Bubba Workshop discussion 14 Additional lights to the bicycle path 11/5/12 Diane&Joe Wilson Workshop discussion 15 Reflective paint be used on areas such as 6th Street and possibly in Memorial Park at the bike path 11/5/12 Diane&Joe Wilson Workshop discussion 16 Jones Avenue, new water lines,widening and repaving 11/5/12 Joe Wilson/George Engineering contract on 5.23.13 city council agenda INFRASTRUCTURE COMMITTEE MINUTES CITY OF TYBEE ISLAND April 11, 2013 5:00 P.M. ATTENDEES: Paul Wolff, Angela Hudson, Diane Schleicher, Wanda Doyle, Joe Wilson, Torn Groover, Barry Brown, George Reese and John Giordano. Approve the minutes of the previous meetings—Paul Wolff called the meeting to order; asked for a motion to approve the minutes from 3.14.13 meeting. Barry Brown moved to approve; Tom Groover seconded. New Business: I. Review 4.2.13 EPD Letter Requesting for additional Reductions in Upper Floridan Aquifer, Red Zone, Coastal Georgia—Paul Wolff states, let me hit the highlights of the letter; they were pretty adamant about everybody doing this, regardless if we have a reliable alternative; we are tasked with doing everything we can to reduce water withdrawals, further; what they're looking for primarily is ideas to reduce the use of the Upper Floridian aquifer; for us to provide the costs associated with making additional reductions in our water system and the timeframe for putting them into effect. a. Proposed Draft Outline for Response from City of Tybee—Paul states that he recommends we say we will do our best not to increase our usage; I think we need to be working property management companies to help educate visitors on how to conserve water; also encourage or require vacation rentals to install low flow fixtures; Diane Schleicher states,what if we say the City Council could require short term rentals to install low flow fixtures, subject to legal restrictions. Old Business: I. Public Safety Building Update—Mayor Pro Tem Doyle—Wanda Doyle states that when we met with Greenline, they had made visitation to the Police Department; they have talked to different departments within the TIPD; checked about the number of staff; administrative, courts,judge, etc.; if they haven't visited the 911 system yet, they will be; they have communicated with the TIFD via email; they're moving things along; making some progress; we went to Richmond Hill and walked through their building; their Police Chief was very helpful; I think Greenline got a lot of information out of that, which helped them to move towards the design; everybody should have received a schedule; tonight on our agenda is the contract; we went through the contract at the called Public Safety Meeting on Monday; we only made one change, which had to do with the square footage of the Fire Bay; it was 420; we bumped it up to 520 because Skip Sasser didn't think the square footage was quite enough for the Fire Bay; the contract looks really good; the Public Safety Committee recommends that we approve the contract; there's an addendum that you should have gotten via email; because we decided to go with the construction manager at risk, we felt like after talking to Greenline, Diane S. and everybody that we needed to let them help us with that, they will help write the qualifications; you should have received a sheet that has everything they're going to do; there's 39 hours that they are going to put into that; they are going to charge us, not to exceed $7000; so that is an addendum to the contract; II. Tiered Water Rate Review—Proposed High Consumption Change—Diane discusses the handout with the Water Tiered Rate Comparison (2012)with the Consumption Only Rate Change Proposal; discussed the revenue from the proposal rates on the handouts; these handouts are in Excel, so you can play with the numbers on the proposal side (the green)to see what the revenue will be with different scenarios; then maybe you can come up with a proposal; what we need to do is come up with a consumption amount that will hopefully change behavior patterns. Paul Wolff states that we all need to take it upon ourselves, between now and the next meeting, to play with that green side; and look at maybe jacking that 10-20,000 residential from $3.50 to $5.00; the next tier to $6.00. III.Update on Ally 3 Project—Drainage improvements scheduled for May 2013 —Joe Wilson states he has the LOP's from DNR; I'm doing improvements to existing structures so I don't have to do a permit; we'll go 90 days for public input; they're in the hands of them; I'm hoping to hear back from them any day now; I'd like to start on this in May but it depends of the LOP's. IV.Update on Jaycee Park Fields—Scheduled for May 2013 —Paul Wolff states this quote seems a little high; does it really have to be laser graded. Joe Wilson states, there's a lot of undulation out there, in and out; the biggest thing I need is irrigation and the laser grading to fill it in; we'll take care of the bags of seed, the straw and the Mil organite. Diane Schleicher asked if the irrigation is coming from a shallow well. Joe states, no, it's coming off of 2 inch line; George Reese states, I don't think that's going to happen; you don't allow anyone else to do it; are you going to bend the rules for the City. Paul asked about re-use water. George states it's too expense; it would cost me a fortune. Joe states, the problem you run into with the shallow well is, you never know when you're going to hit into the clay under that ground out there; Barry Brown states, I can't see putting in a$7000 sprinkler system into a ball diamond field, when your trying to cut back water usage from residents. Paul states, I wonder if we have to put in 3-4 shallow wells that would be a better long term solution, I think. George states, you can go down 100 ft., as long as you don't pull more than 100,000 gallons/day, then after that, it's permitted; I've already talked to the State. Joe states, if you don't want to put the irrigation in, I would like to get it laser leveled,just to fill in the holes; I will lay out the lines I have; I've ran it out there before; I can set it up, to where when you turn it on, we run one station at a time; we can keep water on there from what I've got, if that's what you guys want to do; I'm running off of City water right now. Paul asked if we can get in touch with Jim McClain that does shallow wells; let's get him out here to look at it and to see what he thinks the possibility is for irrigating with shallow well water; then we can go forward with the whole thing. V. Update on Solomon Avenue Improvements between Byers and McKenzie— Submitting Cost in FY 14 DPW CIP Budget - $23,750 VI.Jones Avenue: a. RFP for Engineering Services—Rating will be on April 25, 2013 City Council Agenda for FY14 W& S Budget b. Paving Estimate Cost for FY14 DPW CIP Budget - $178,000 VII. New AMR System: a. RFP—Rating will be on the April 25, 2013 City Council Agenda for FY14 W& S Budget or for GEFA Loan—Paul Wolff states,between now and the next meeting,we go ahead and approve this loan for the AMR equipment; we see how we need to generate revenue, through the Water Department, to make the payments on that loan specifically; during the Budget Workshops,we look at doing the whole Jones Ave. project, (water lines) and coming right back and do the paving. VIII. TRAILS PROJECT: a. Project update - The Concept Report submitted by Thomas and Hutton to GDOT—John Giordano states that the concept report has moved out of Moreland Altobelli's hands; it is now circulating up in Atlanta for final signatures; it is up there to be approved; we do not foresee any issues at this point; we have gone ahead and started the environmental assessment studies; so we are working on the environmental process; yesterday, Diane Schleicher and I met with some residents from North Waves and Sandy Shores; they had some concerns about the project; they had the impression that it was going to be running through their neighborhood; Diane and I met with them and walked the sight, starting at Byers, up to where we cross off of Hwy 80, over to the actual rail bed; I think it was a good meeting; we answered a lot of questions; everyone seemed to have a good feeling about the project; I sent some minutes over to Diane, today. Diane states she will send the minutes out on the next Infrastructure Committee Meeting. IX.Update on Beach Rake & Tractor Replacement a. Submitting Budget Cost in FY 14 DPW CIP Budget b. Beach Rake - $54,000 c. Larger Tractor- $40,000 With no further business to discuss, Paul Wolff asked for a motion to adjourn; Tom Groover motioned to adjourn; Paul Wolff seconded. A quorum of city council members may be present which would constitute a meeting. Respectfully submitted by Karen Reese on 05/08/2013 BETTER HOMETOWN BOARD OF DIRECTORS Meeting Minutes: February 20, 2013 Directors Present: Katie Addis, Bill Garbett, Vicki Hammons,Ted Lynch, Monty Parks, Kelly Partridge, Peggy Stone Directors Absent: Jim Glass,Amy Kagan,John Yarbrough Guest(s): N/A CALL TO ORDER Monty called the meeting to order at 6:06pm. BETTER HOMETOWN BOARD OF DIRECTORS MINUTES: JANUARY 16, 2013 Katie made a motion to approve the Better Hometown Board of Directors January 16, 2013 minutes. Vicki seconded the motion. Chantel confirmed Jim approved the minutes via email. The minutes were approved unanimously. WELCOME DIRECTORS APPOINTED FOR THE 2013—15 TERM Chantel confirmed at the February 14 City Council meeting Jim,John and Katie were re-appointed and Kelly Partridge with the Tybee Island Marine Science Center was appointed to serve on the Better Hometown Board of Directors. Monty welcomed Kelly to the Better Hometown Board of Directors. Kellie expressed her pleasure of being on the board and desire to be more involved. Her Executive Director is encouraging staff to be more involved with organizations on the Island. COMMITTEE REVIEWS Design Chantel reported that the Butler Avenue Sidewalk Improvement Project between 14th Street and Tybrisa Street went well. The signage the Board funded was a benefit and the progress pictures she posted throughout the project were helpful. Chantel confirmed that the commercial recycling compactor downtown is now in operation. Economic Restructuring Ted reported that the Financial Workshop in February went well. Tony O'Reilly with the SBAC, Alfie and he were able to share information with attendees about accounting,taxes and loan programs. Katie expressed that the information was helpful. Organization Chantel reviewed the 2012—13 budget for the BHT Program and asked Directors if any changes were recommended prior to her submitting the program's 2013-14 budget. Directors expressed that additional money for staging would help if possible. Bill commented that monies need to be well spent. Chantel reminded the Directors that the pre-season business meeting is February 27 at 6pm at the Guard House. She has forwarded topics she has received to the City Manager. The topics thus far deal with rental trash pickup, H/M taxes, and parking concerns. Peggy expressed interest in hearing from the Police Department regarding ticketing for speeders. Approved: 3/20/13 Page 1 of 2 Directors reviewed the Tybee Island Information Providers program,which is starting again Memorial Day weekend. Kelly made a motion that community service hours be offered for residents that are college freshmen age and that they train with Jim. Peggy seconded the motion. The motion passed unanimously. Discussion among Directors ensued regarding having the Annual Community Visioning Workshop versus a Board Retreat/Work Planning Session. Attendance over the last three years has tapered off and more focus is needed specific to work plans for the corridor in accordance with the mission of the program. Vicki made a motion to have a retreat from 5:30pm—7pm in place of the May 15 Better Hometown Board of Directors meeting with a planning session to follow from 7pm—8pm. Ted seconded the motion. The motion passed unanimously. Chantel will contact a local facilitator that works with Main Street/BHT Communities to check her availability. Peggy offered to have Doc's cater. Directors will reach out to stakeholders to participate in the planning session from 7pm—8pm. Chantel reported that October weekends at Memorial Park are not available for Community Day. Directors requested Chantel reserve Memorial Park one weekend in mid to late September. Promotions Chantel reviewed the lineup for the 2013 Third Thursdays on Tybee series. The judges reviewed submissions February 14. There were sixteen submissions this year. The judges based their selection on originality, diversity, quality, experience, and first time performers. Following is the lineup: March—Ogeechee River Rounders,April—Cecilia Witt, May—Alice and Albert, September -Jamison Murphy, October—Roy Swindelle, November—Roger Moss and Eric Jones. Ted confirmed he is working with Wet Willies regarding sponsorship. Monty requested that Chantel resend the sponsorship package information to Directors. OTHER BUSINESS N/A ADJOURN The meeting adjourned at 7:14pm. Approved: 3/20/13 Page 2 of 2 ..„ ,. „, ,,_ , . . .,,,, 31sR 8 ,,,„ „im,„Iskind 05040. 1©. BETTER HOMETOWN BOARD OF DIRECTORS Meeting Minutes: March 20, 2013 Vision: To improve the quality of life for those that live, work and visit Tybee Island through a healthy business corridor and enhance the cultural experience while preserving the community's barrier island heritage. Directors Present: Katie Addis, Bill Garbett,Jim Glass, Vicki Hammons,Amy Kagan, Monty Parks, Kelly Partridge, Peggy Stone,John Yarbrough Directors Absent: Ted Lynch Guest(s): Sean and Wen McNally CALL TO ORDER Monty called the meeting to order at 6:05pm. BETTER HOMETOWN BOARD OF DIRECTORS MINUTES: FEBRUARY 20,2013 Amy made a motion to approve the Better Hometown Board of Directors February 20, 2013 minutes. Katie seconded the motion. The minutes were approved unanimously. COMMITTEE REVIEWS Design Chantel reported that a Savannah College of Art and Design graduate student has been in communication with the Historic Preservation Commission (HPC) Advisor, Cullen Chambers, regarding doing a template for Design Guidelines for the Design Committee and HPC to use. The guidelines would assist the committee/ program with having one concise document detailing such items as: historic background, economic benefits of historic preservation, historic fabric of downtown, and good design practices. Currently, Chantel works with businesses/property owners in the corridor that express interest in façade improvements by providing color samples and/or design elements applicable to downtown and/or conceptual drawings from Georgia Trust design partners. The guidelines would assist the HPC with a concise document detailing the above noted, as well as, good design practices for the island. Vicki commented that the guidelines should not be so restrictive to the point of Tybee losing its character. Chantel confirmed the guidelines would take into account the character of the island and be "Tybee-fied" accordingly. Bill reported that the HPC has proposed a text amendment to review building permits submitted for building 50 years of age or older in order to ensure the existing historic fabric/ character of Tybee remains intact. Years ago,there was an attempt to establish local historic districts, but it was denied. This may be a necessary option in light of recent activity on Tybrisa. Economic Restructuring Chantel reminded Directors of the ribbon cutting ceremony at Tybrisa at the Beach April 22 at 5:30pm. Tybrisa at the Beach is a timeshare condo property. Their association has invested heavily in making improvements to their property which has a positive impact on the downtown area. Approved: 5/15/13 Page 1 of 3 Organization Chantel reviewed the Organization action plan item of having a presentation video for the Better Hometown Program. John and Peggy confirmed that the video project has been on the work plan for a couple of years. Chantel introduced Sean and Wen McNally with Island Photo and Video. She met with them a few weeks ago to discuss the video project outline. Sean expressed his willingness to do five videos because he understands the benefits of explaining the program visually and verbally while highlighting accomplishments of the program. The videos will consist of the following: a two to three minute overview of the program, a three- four minutes about the focus and accomplishments of the Design Committee, a three -four minutes about the focus and accomplishments of Economic Restructuring Committee, a three -four minutes about the focus and accomplishments of Organizational elements, and a three- four minutes about the focus and accomplishments of the Promotions Committee. These videos will be used to highlight why Tybee is a BHT and provide overall information about and highlight successes of the program. The committee vignettes will be used for people to better understand how and why the four points are used locally for economic development within the context of historic preservation. The videos will be posted on the BHT webpage, Channel 7, and distributed through BHT Social Media outlets. Monty expressed the need for City Council to be shown the videos. Bill agreed that now is the time. Sean expressed his enthusiasm to help "sell" the program to those that still do not understand or know about it. Directors reviewed the list of items for the videos. Chantel will email the list of items to Directors for comments. Sean explained to Directors that a project like this one would normally be costly, but upon talking with Chantel and because of their passion for Tybee,they are discounting the overall cost to $400. Any revisions/changes will need to be additional charges. Bill suggested capping the total at$500. John made a motion to do the Better Hometown Video Project as discussed and spend no more than $500. Katie seconded the motion. The motion passed unanimously, Chantel reported that the pre-season business meeting on February 27 was well attended. Main discussion topics were regarding trash containers, pressure washing and police presence. The Tybee Island Information Providers program begins Memorial Day weekend. Amy will forward the contact information of an individual from Savannah Law School that contacted her regarding volunteering at the Tybee Wine Festival. Chantel confirmed that the need for college aged and older adults was included in the Better Hometown article submitted for this month's Tybee Breeze. Directors reviewed September dates for Community Day in Memorial Park. Vicki made a motion to for BHT to host Tybee Community Day Sunday, September 29. John seconded the motion. The motion passed unanimously. All agreed that 1pm until 5pm will be the time of the event. Chantel reminded Directors of the Better Hometown Board of Directors Organizational Workshop/2013—14 Planning Session on April 17 from 5:30pm until 8:00pm. Peggy confirmed Doc's will provide refreshments. Directors were emailed the facilitator's (Peggy Jolley) bio information. Chantel asked that Directors confirm RSVPs they receive from stakeholders prior to April 15. Promotions Third Thursdays on Tybee is tomorrow with the Ogeechee River Rounders beginning at 5:30pm. She has received highlights from a few businesses which she has posted on facebook and will announce tomorrow. Monty will post the signs in the morning. Chantel confirmed Ted has been in contact with Wet Willies, but she has not received any more information. NEWS FROM DIRECTORS Directors discussed weekend sales the weekend of St. Patrick's Day. Sunday was better than other days. OTHER BUSINESS N/A ADJOURN The meeting adjourned at 7:16pm. Approved: 5/15/13 Page 3 of 3 TYBEE ISLAND HISTORIC PRESERVATION COMMISSION Minutes of the Meeting of March 18, 2013 Members Present: Sue Bentley; Monti Parks; Dottie Kluttz; Chantel Morton; Bill Garbett; Cullen Chambers. Members Absent: Necca Stoller; Lea Prestenbach. Meeting was called to order by Chairperson Bentley at 6:io pm. Motion to approve minutes from January 21st; February 22nd; and March 5th was made by Monti and seconded by Sue. All in favor. Cullen discussed issues with Diane Otto's recommendations to Planning Commission regarding HPC's recommendation for changes to Article 14 of the Land Development Code (such as using the County Office to verify dates of construction on Tybee buildings). Members discussed recommendations for presentation to Planning Commission. Meeting adjourned at 7:1o. Submitted by: Cullen Chambers Historic Preservation Advisor. Ownership Summary - 5 Year Ownership Cost Breakdown 2013 Dodge Charger SE Sedan Price: $25,995 I MPG: 14 city/31 hwy Over 5 years this car costs 4.49% more to own than similar vehicles. Year 1 Year 2 Year 3 Year 4 Year 5 Ratin Maintenance $97 $321 $466 $1,044 $362 $2,290 Repairs $0 $0 $114 $247 $273 $634 Fuel $2,246 $2,311 $2,378 $2,447 $2,518 $11,900 Depreciation $9,042 $2,436 $2,312 $2,129 $1,701 $17,620 Financing $1,019 $807 $587 $367 $131 $2,911 Insurance $1,872 $1,872 $1,872 $1,872 $1,872 $9,360 State Fees $128 $86 $85 $79 $79 $457 Yearly Totals $14,404 $7,833 $7,814 $8,185 $6,936 $45,172 5-Year Cost of Similar Vehicles $43,146 Difference $2,026 Value Rating Poor 1 Read more: http://www.motortrend.com/cars/2013/dodge/charger/cost of ownership/#ixzz2TxvOkBMg 2013 Volkswagen Passat TDI SE Sedan Price Range: $26,225 I MPG: 31 city/43 hwy Over 5 years this car costs 6 3 less to own than similar vehicles. _ Year 1 Year 2 Year 3 Year 4 Year 5 _MI Rating: Maintenance $0 $58 $386 $1,168 $520 $2,132 Repairs $0 $0 $117 $254 $515 $886 Fuel $1,567 $1,612 $1,659 $1,707 $1,757 $8,302 Depreciation $7,174 $2,338 $2,214 $2,026 $1,566 $15,318 Financing $1,007 $798 $580 $363 $130 $2,878 Insurance $1,448 $1,448 $1,448 $1,448 $1,448 $7,240 State Fees $126 $86 $85 $79 $79 $455 Yearly Totals $11,322 $6,340 $6,489 $7,045 $6,015 $37,211 5-Year Cost of Similar Vehicles $39,698 Difference ($2,487) Value Rating Average iu http://www.motortrend.com/cars/2013/volkswagen/passat/tdi se sedan/3405/cost of ownership/ 2013 Toyota Prius Two Price Range: $24,200 MPG: 51 city/48 hwy Over 5 years this car costs 25.25% less to own than similar vehicles. IYear 1 Year 2 Year 3 Year 4 Year 5 llllllf Maintenance $0 $18 $299 $635 $299 $1,251 Rating Repairs $0 $0 $75 $162 $328 $565 Fuel $1,028 $1,058 $1,089 $1,120 $1,153 $5,448 Depreciation $3,574 $2,139 $2,060 $1,929 $1,543 $11,245 Financing $822 $651 $473 $296 $106 $2,348 Insurance $1,323 $1,323 $1,323 $1,323 $1,323 $6,615 State Fees $117 $81 $80 $75 $74 $427 Yearly Totals $6,864 $5,270 $5,399 $5,540 $4,826 $27,899 5-Year Cost of Similar Vehicles $34,944 Difference ($7,045) L_ _ Value Rating Excellent Read more: http://www.motortrend.com/cars/2013/toyota/prius/cost of ownership/#ixzz2TrgoxWur ®-- g: Poor ®IMF Excellent Excellent Case Study–Police Department of White Bluff, TN - Contact: Chief Mike Holman 615-797- 3131 or 615-425-8238 cell Vehicle: Toyota Prius Type: Hybrid Drive Fuel: Gasoline, 87 Background White Bluff, TN, a suburb of Nashville which has 3,219 residents and is very similar to Tybee in terms of area, converted its entire fleet of 4 police vehicles to the Toyota Prius Hybrid over 2 years ago, and they are now looking to add more. In conversations with Police Chief Mike Holman,the Chief emphasized that they have been very pleased with the selection of the Prius: the changeover has gone smoothly on all fronts and has slashed the department's fuel budget by almost 75%.Although there was some initial reticence on the part of officers to move to a non-traditional vehicle,most are now very happy with the Prius and agree that nothing else even comes close to its combination of versatility,room and low operating costs, not even taking into account its environmental benefits. Specific comparison data provided by White Bluff PD, Tennessee • Top speed in their district 45MPH(same as Tybee) • Vehicles in Use: 4 Toyota Prius Hybrids (2 more being requested this year) • Average Fuel Economy: 50-52 mpg(compared to 51/48 City/Hwy on Cars.com) • Maintenance: Included for 5 years, except for oil changes. Hybrid drive fully warrantied for 8 years/100k miles) Rationale/Advantages • Toyota has consistently ranked as one of the top car manufacturers for initial quality, performance,reliability and vehicle safety. The Prius has been manufactured since 2004, so its hybrid technology has been thoroughly tested and road-proven over a long period. Has won numerous awards,including the NHTSA 5-Star Overall Safety Rating. • Interior space is only 3/4"shorter and 3"narrower than the Crown Victoria. Chief Holman also reports interior and cargo space are more than adequate for their needs and more flexible than other traditional police vehicles. • Fuel performance is optimum at speeds averaging less than 35 mph—which fits perfectly within the profile of use on Tybee Island. White Bluff PD reduced their fuel costs from over $30,000/year to approximately$8,000. • Superior off-the-line acceleration and maneuverability. Before making their purchase decision, Chief Holman and his officers test-drove the Prius to a top speed of 116 mph and took it to the EVOC (Emergency Vehicle Obstacle Course)training where it"blew away"the competition. • Hybrid Synergy Drive engine automatically cycles on and off when the vehicle is stopped while allowing all systems to function fully(draws from large battery supply), saving on fuel and carbon output. Challenges • Perception/Acceptance—"Doesn't look like a police car!"But Chief Holman and other police departments report that this actually works to their advantage, giving officers an element of surprise. • Outfitting–Local vendor may not be able/willing to do,however there are plenty of other vendors who can. Additional Resources White Bluff PD, TN, converts to Prius: Boca Raton PD uses Prius for unmarked police cars NYC uses Prius as police cars Situation: The Tybee Police Department is faced with a growing demand for services, but has an aging and very inefficient vehicle fleet. The cost of fleet maintenance will continue to increase until older vehicles are rotated out of service. Rising fuel costs and ever-increasing overhead could cause serious financial strain on Government departments and Taxpayer's wallets. Actions: The CRC (Committee Resource Committee) has researched several potential solutions for the aging fleet of police vehicles and has two case studies to present: VW Passat Diesel Toyota Prius Hybrid Both vehicles are currently being used in other police departments around the country with good success (so neither would mean breaking new ground) and we have been able to speak in depth to the Chiefs of Police in two of those municipalities—which both happen to be in the state of Tennessee—to learn more about feasibility, costs, retrofitting and their overall satisfaction with their different choices. Case Study—Police Department of Belle Meade, TN Vehicle: VW Passat Type: Turbo Charged Diesel Fuel: Diesel Background Belle Meade has approximately 4000 permanent residents and is approximately the same geography as Tybee Island in terms of square mileage and layout. Tim Eads,the Police Chief of Belle Meade,has described through emails and conversations with David Turner the complete 2- year changeover to the VW Passat TDI Clean Diesel Sedan. The changeover has been problem- free with a huge reduction in fuel expenditure even though the diesel fuel is typically$0.60 more than 87 grade gasoline. Police officers appreciate the size,power and comfort of the vehicle, while taxpayers enjoy the financial benefits of fuel efficiency reliability of the vehicle. Specific comparison data provided by Belle Meade PD,Tennessee • Top speed in their district 45MPH(same as Tybee) • Vehicles in Use: 16 VW Passat TDI Clean Diesel(2 more being added this year) • Average Fuel Economy: 34mpg(compared to 31/43 City/Hwy on Cars.com) • Maintenance: Included for 3 years,except for oil changes (done by Police Dept.) Rationale/Advantages • Low maintenance engine; oil and air filter are directly accessible; no spark plugs or leads as diesel combustion is based on compression. • "Low-end torque" allows quick acceleration from 0 to 45-50 MPH(necessary in pursuit or intent to stop situations) and electronic stability control(required for high-speed or cornering high-speed control situations) • Largest trunk space of any vehicle being considered; lockable and capable of handling equipment slides for modern communication equipment and most rear and front legroom combined and the most rear legroom in its class, allowing for more space for prisoner transport • VW has had superb reputation for high quality high performance vehicles since 1937. The Jetta,Jetta Sportwagon and Passat Sedan are built by American workers in Tennessee(a target audience for tourists coming to Tybee);the majority of parts are sourced in the USA, engine and transmission manufactured in Germany. • Outfitting can be performed Belle Meade's preferred vendor for$10,500 excluding Police Radio(which would be removed from one of Tybee's old Cruisers) and includes two way radar, light bar etc., and all other requirements to meet Georgia Police Cruiser code. The Department of Public Works can maintain the outfitting of these vehicles and will not require special maintenance training as it would with a hybrid vehicle. • Exceeds CAFE requirements and has proven very low emissions. While it does not provide, on paper,the best fuel economy, the Passat is an ATTRACTIVE COMPROMISE based on all the criteria that our Police Chief has stated is required and delivers fuel economy that is 2+times better than the Dodge Charger or Ford Crown Victoria. Challenges • Diesel costs $0.60-0.80/gallon more than 87 grade gasoline,however the efficiency of diesel engines gives double or more fuel economy to the same size and class of vehicle. • Diesel is still perceived as"dirty",however modern ultra-low sulphur diesel fuels actually pollute less than their petroleum-based counterparts. Applied Energy 88(2011)4343-4357 Contents lists available at ScienceDirect Energy Applied Energy ELSEVIER journal homepage: www.elsevier.com/locate/apenergy .-.-. Potential benefits of solar reflective car shells: Cooler cabins, fuel savings and emission reductions Ronnen Levinson*, Heng Pan, George Ban-Weiss, Pablo Rosado, Riccardo Paolini 1, Hashem Akbari 2 Heat Island Group,Environmental Energy Technologies Division,Lawrence Berkeley National Laboratory, 1 Cyclotron Road,Berkeley,CA 94720,USA A R T I C L E I N F O A B S T R A C T Article history: Vehicle thermal loads and air conditioning ancillary loads are strongly influenced by the absorption of Received 15 February 2011 solar energy.The adoption of solar reflective coatings for opaque surfaces of the vehicle shell can decrease Received in revised form 29 April 2011 the"soak"temperature of the air in the cabin of a vehicle parked in the sun,potentially reducing the vehi- Accepted 2 May 2011 de's ancillary load and improving its fuel economy by permitting the use of a smaller air conditioner.An Available online 29 July 2011 experimental comparison of otherwise identical black and silver compact sedans indicated that increas- ing the solar reflectance(p)of the car's shell by about 0.5 lowered the soak temperature of breath-level Keywords: air by about 5-6°C.Thermal analysis predicts that the air conditioning capacity required to cool the cabin Cool colored car air in the silver car to 25°C within 30 min is 13%less than that required in the black car.Assuming that Solar reflective shell Vehicle air conditioning potential reductions in AC capacity and engine ancillary load scale linearly with increase in shell solar Vehicle fuel economy reflectance,ADVISOR simulations of the SCO3 driving cycle indicate that substituting a typical cool-col- Vehicle emission reduction ored shell (p=0.35) for a black shell (p=0.05)would reduce fuel consumption by 0.12 L per 100 km ADVISOR (1.1%),increasing fuel economy by 0.10 km L-1 [0.24 mpg](1.1%).It would also decrease carbon dioxide (CO2)emissions by 2.7 g km-1 (1.1%), nitrogen oxide(NOx) emissions by 5.4 mg km-1 (0.44%), carbon monoxide (CO) emissions by 17 mg km-1 (0.43%), and hydrocarbon (HC) emissions by 4.1 mg km-1 (0.37%).Selecting a typical white or silver shell(p=0.60)instead of a black shell would lower fuel con- sumption by 0.21 L per 100 km(1.9%),raising fuel economy by 0.19 km L-1 [0.44 mpg](2.0%).It would also decrease CO2 emissions by 4.9 g km-1(1.9%),NOx emissions by 9.9 mg km-1(0.80%),CO emissions by 31 mg km-1 (0.79%),and HC emissions by 7.4 mg km-1(0.67%).Our simulations may underestimate emission reductions because emissions in standardized driving cycles are typically lower than those in real-world driving. ©2011 Elsevier Ltd.All rights reserved. 1.Introduction cooling load lowers the required cooling capacity, reducing ancillary load, improving fuel economy, and decreasing tailpipe Over 95% of the cars and small trucks sold in California have emissions. air conditioning [1,2]. Use of air conditioning (AC) in cars has The current study focuses on the decrease in soak temperature, been estimated to increase carbon monoxide (CO) emissions reduction in AC capacity,and improvement in fuel economy attain- by 0.99 g km-1 (71%), increase nitrogen oxide (NO„) emissions able through the use of solar reflective shells.Here"shell"refers to by 0.12 g km-1 (81%), and reduce fuel economy by 2.0 km L-1 the opaque elements of the car's envelope, such as its roof and [4.6 mpg] (22%) [3]. Air conditioning is the major ancillary load doors. First,we experimentally characterize component tempera- for a light-duty vehicle. The AC is sized to cool the cabin air tures and cooling demands in a pair of otherwise identical dark from its "hot soak" condition (i.e., vehicle parked in the sun, and light colored vehicles, the former with low solar reflectance facing the equator, on a summer afternoon) to a comfortable and the latter with high solar reflectance. Second, we employ a quasi-steady temperature, such as 25°C. Reducing the peak thermal model to predict the AC capacity required to cool each vehicle to a comfortable final cabin air temperature. Third, we use the AVL ADVISOR vehicle simulation tool to estimate the * Corresponding author.Tel.:+1 510 486 7494. dependence on ancillary load of the fuel consumption and pollu- E-mail address:RML27 @cornell.edu(R.Levinson). tant emissions of a comparable prototype vehicle in various Stan- Present address: Department of Building Environment Science &Technology, dard drive cycles. Finally, we calculate the fuel savings and Politecnico di Milano,Milano,Italy. 2 Present address: Department of Building,Civil,and Environmental Engineering, emission reductions attainable by using a cool shell to reduce Concordia University,Montreal,Canada. ancillary load. 0306-2619/$-see front matter©2011 Elsevier Ltd.All rights reserved. doi:10.1016/j.apenergy.2011.05.006 4344 R Levinson et al./Applied Energy 88(2011)4343-4357 2.Literature review Energy Laboratory (NREL) concluded that transient CFD tools are best suited for this task[19]. Extensive research over the past two decades has focused on Bharathan et al.[20]provide a definitive overview of the models reducing air conditioner ancillary loads.Most studies consider ca- that have been adopted or developed by NREL to simulate environ- bin air temperature,AC cooling load,and/or occupant comfort. mental loads, thermal comfort, and AC fuel use. We summarize some findings below. 2.1. Technology performance 2.2.1.Environmental forcing Technologies to reduce AC load include solar reflective glazing, The GUI-driven MATLAB application Vehicle Solar Load Estima- solar reflective shells,ventilation,insulation and window shading tor(VSOLE),developed by NREL[21],calculates the solar radiation [4-8].Past research has identified the use of solar reflective glazing transmitted, absorbed, and reflected by glazing as a function of as an especially effective strategy for reducing cooling loads,since glazing properties and location,vehicle geometry and orientation, sunlight transmitted through glazing accounts for 70% of cabin time,and radiation source. heat gain in hot soak conditions [9]. For example, Rugh et al. [4] 2.2.2. Thermal modeling measured that solar reflective glazing in a Ford Explorer decreased The commercial CFD tool RadTherm can be used to simulate so- cabin air("breath")temperature by 2.7°C,lowered instrument pa lar heat load, interior and exterior convection, and conduction nel temperatures by 7.6°C,and reduced windshield temperatures through the envelope, while the commercial CFD tool Fluent can by 10.5°C.They also reported that this decrease in cabin air soak be used to simulate convective heat transfer and fluid flow in the temperature would permit an 11% reduction in AC compressor cabin. power. More generally,they estimated that AC compressor power could be decreased by about 4.1%per 1°C reduction in cabin soak 2.2.3.AC performance temperature. An NREL model uses transient analysis to optimize vehicle AC Akabane et al.[10]experimentally determined that in a vehicle traveling 40 km h-1 (25 mph)on a hot day(outdoor air tempera- performance [22]. ture 38°C,horizontal solar irradiance 0.81 kW m-2),about 42%of the vehicle heat load resulted from transmission through the glaz 2.2.4.Fuel economy ing,with about 48%from conduction through the shell and about The AVL ADVISOR vehicle simulator originally developed by 10% from engine heat and air leaks. We note that load fractions NREL [23,24] can simulate the effect of vehicle ancillary load on may vary with window opacity and with the ratio of window area fuel consumption and pollutant emissions. to shell area. Rugh and Farrington [7] found that ventilation and window 2.2.5. Thermal comfort shading during soak can be effective in reducing AC loads. They NREL has applied two models from the University of California concluded that natural ventilation (achieved using appropriately at Berkeley-the Human Thermal Physiological Model and the Hu- placed inlets to allow for natural convection) can be almost as man Thermal Comfort Empirical Model-to evaluate thermal em effective as forced ventilation. fort in vehicles. Solar reflective shells have also been reported to reduce soak temperatures. Hoke and Greiner [6] used the RadTherm and 3.Theory UH3D modeling tools to simulate soak conditions for a sport utility vehicle (SUV) parked on a hot summer day in Phoenix,AZ. They 3.1. Cabin air temperature model concluded that each 0.1 increase in the solar reflectance p of the shell reduces the cabin air soak temperature by about 1 °C. For The cabin air heating rate,or rate at which the internal energy example,cabin air soak temperature in a vehicle with a white shell of the cabin air U(t)increases with time t,is (p=0.50)was predicted to be 4.6°C lower than that in a compara- dU dT ble vehicle with a black shell (p=0.05). Rugh and Farrington [7] d=mace dt (1) measured for several vehicles the reduction in cabin air(breath) soak temperature versus increase in shell solar reflectance. where ma is the cabin air mass,cv is the specific heat of air at con- Increasing the shell solar reflectance of a Ford Explorer mid-size stant volume,and Ta(t)is the cabin air temperature.The cabin air is SUV by 0.44 lowered cabin air soak temperature by 2.1 °C assumed to be transparent to both sunlight and thermal radiation, (0.47°C reduction per 0.1 gain in shell solar reflectance), while but exchanges heat with the air conditioner and the cabin surface. increasing that of a Lincoln Navigator full-size SUV by 0.45 lowered If the air is well mixed, a simple model for the variation of cabin cabin air soak temperature by 5.6°C(1.2°C reduction per 0.1 gain air temperature with time is in shell solar reflectance). Increasing the solar reflectance of only dTa the roof of a Cadillac STS full-size sedan by 0.76 lowered cabin d=a[Tv(t)-Ta(t)] Q[Ts(t)-Ta(t)], (2) air temperature by 1.2°C(0.15°C reduction per 0.1 gain in roof so- lar reflectance). where Tv(t)is the temperature of the air flowing into the cabin from A 3-D computational fluid dynamics (CFD) simulation by Han the AC vent, Ts(t) is the mean temperature of the cabin's surface, and Chen [8] estimated that increasing body insulation reduces and aand/1 are fitted constants. steady state thermal load,but raises air cabin temperature during As the cabin air is mechanically cooled, it may reach a quasi soaking and cooling. steady state in which Ta(t)asymptotically approaches a final value. In this condition, denoted by the superscript *, (dTaldt)* 0 and thus 2.2.Modeling tools Ta Tv*+a(TS-Ta)*. (3) Simulations of thermal load and thermal comfort in vehicles typically use either lumped-parameter models [5,11-13] or tran- We may need to lower the vent air temperature if the final cabin air sient CFD models [14-18]. A study by the National Renewable temperature Ta exceeds some design target Ta,such as 25°C.If the R.Levinson et al./Applied Energy 88(2011)4343-4357 4345 difference between the cabin surface temperature and the cabin air pollutant per unit distance traveled). If reductions in F and E are temperature (T5—Ta) is insensitive to the vent air temperature Tv, each linearly proportional to reduction in P,then then AF H =yp 4 QH/C0P (11) dTa 1. (4) dTv* That is,reducing Tv*by AT will lower Ta by approximately AT.Resiz- Table 1 General properties of test vehicles. ing the AC to yield a new vent air temperature Tv'(t)-Tv(t)—AT re- sults in a new cabin air temperature Ta(t)that can be computed by Make and model 2009 Honda Civic 4DR GX numerically integrating Cabin volume(m ) 2.57 Engine idle speed(RPM) 700 AC air flow rate(m3 s-1) 0.1 dra dt =a[Tv'(t)—Ta(t)]+f[T5(t)—Ta(t)] (5) Black Silver Odometer distance(mi)[km] 4300[6900] 6200[10,000] subject to the initial condition Ta(0)=Ta(0). Note that the second AC line high pressure(psi)[MPa] 165[1.13] 175[1.20] term on the right hand side of Eq. (5) is the same as that in Eq. AC line low pressure(psi)[MPa] 35[0.24] 40[0.28] (2)because we have assumed that TS(t)—Ta(t)=T5(t)—Ta(t). 3.2.AC capacity model Table 2 Vehicle surface properties. In recirculation mode, the rates at which the original and re- sized air conditioners remove heat from the cabin air are Surface Area(m2) Solar reflectance Thermal emittance Roof 2.0 0.05(black) 0.83(black) gnc(t) =mcp[Ta(t)—Tv(t)] (6) 0.58(silver) 0.79(silver) Ceiling 2.0 0.41 n/a and Dashboard 0.6 0.06 n/a gAC(t) =m (7) n cp[Ta(t)—Tv(t)], 7 Windshield 0.9 0.06 /a Seat 2.4 0.38 n/a respectively,where rit is the AC air mass flow rate and cp is the spe Door 3.0 0.11 n/a cific heat of air at constant pressure.To meet peak cooling load,the capacity of the resized AC must be at least Q-max[gAc(t)] =mcp max[Ta(t)—Tv(t)]. (8) (a) 4 3 6 1 5 7 8 2 3.3.Fuel saving and emission reduction model --� ..�;, .rte 1.cabin air � � �[ �js 1 2. roof Consider two vehicles that differ only in shell solar reflectance p Ij1 irIlli i j� and required AC capacity Q The reduction in AC capacity attainable ■■II 3.windshield by substituting the high-reflectance shell (subscript "H") for the t �I 4.dashboard low-reflectance shell(subscript"L")is (b) 2 —�—_ `5 5.door 1 3 r fr;1 -A 6.door AQH =QL—QH (9) 4,8 _yam: in+ ,,+'!,�� 7.seat r�_,� r and the reduction in vehicle ancillary power load P is ;�', �'�� � f _ ��i 8.vent air ter!�_.�_ lir APH =AQH/COP (10) 6 j 7 where COP is the coefficient of performance of the AC system. Let F denote fuel consumption rate(volume of fuel per unit dis- Fig.2. Locations of the eight cabin temperature sensors(thermistors),shown in(a) tance traveled) and E represent pollutant emission rate (mass of top view and(b)side view. iiiiillikg. ei,„ 1,r1.11,_ ii,. 'I - . .- r..:._ .• ft ! oar- • { fr _# .. . ,. Fig.1. Experimental vehicles parked facing south in Sacramento,CA on July 17,2010.Tower between vehicles(black car,solar reflectance 0.05,left; silver car, solar reflectance 0.58,right)supports a Davis Instruments Vantage Pro weather station(upper mount)and an Eppley Laboratory Precision Spectral Pyranometer(lower mount). 4346 R.Levinson et al./Applied Energy 88(2011)4343-4357 and and AEH =YEAQH/COP (12) where yE-dF/dP and yE-dEldP are constant coefficients. AEc=yEAQC/COP (15) (We will show that for the drive cycles simulated in this study, yE and yE are indeed nearly constant within the ancillary power load ranges considered. However, past studies have raised doubt respectively. about the degree to which standardized driving cycles represent vehicle emissions from real-world driving[25].Specifically,a dis- proportionate fraction of emissions occur from"off-cycle"driving Table 3 characterized by high speed and/or acceleration. Bevilacqua [3] Input parameters for the two vehicle prototypes simulated with ADVISOR.Simulation Honda Civics has shown that NO„ and CO emissions are almost doubled with results from these two used in our cars wexperiments.ere interpolated to match the 84 kW power rating of the the operation of AC. Here the linearity assumption offers a very conservative estimate of pollutant reductions.) Prototype 1 Prototype 2 Finally,consider a cool colored vehicle(subscript"C")that dif- Vehicle type Compact Compact fers from the first two vehicles only in shell solar reflectance and Vehicle power rating(kW) 63 102 required AC capacity.Since DOE-2 simulations indicate that reduc Vehicle mass(kg) 1466 1601 Drivetrain configuration Conventional Conventional tion in a building's annual peak demand for cooling power is line- Fuel converter FC_S163_emis FC_S1102_emis arly proportional to gain in roof solar reflectance[26],we assume that reduction in required AC capacity scales with increase in shell solar reflectance,such that Pc—PL Table 4 AQc=Q.—Qc= x AQH• (13) US EPA[31]and ADVISOR fuel economy(mpg)estimates for the 2009 Honda Civic GX. PH—PL EPA sticker ADVISOR(0-4 kW ancillary load) It then follows that the rates of fuel savings and emission reduction attainable by substituting the cool colored shell for the low-reflec- City 31-27 tance shell are Highway 36 31-39 Combined city/highway 28 24-32 AFc=YFAQc/COP (14) (a) 50— - 100 (a) 100- 20 45 —outside air temperature 90 90 black —outside air relative humidity —silver- — 40= 80 v 80 —black-silver = 15 v 35 �� J .' 70 T ,- 70 ° U 2 30__-- - =- 60 ;a 2 60 1 = 10 •�- L - _. U 25= 50 s E 50 _ c Q- 20- ■ 40 > 40 5 w E F 15- J --30 .� 30 cc 10- 20 m 20 _= 0 5- 10 v 10 0 i i I i t . - 0 0 , , , i ; i i i i , -5 08:00 10:00 12:00 14:00 16:00 18:30 18:40 18:50 19:00 19:10 19:20 Local standard time(17 Jul 2010) Local standard time(16 Jul 2010) (b) 1200 ____ 3.0 (b) 100— a 20 —solar irradiance ===== --black ===== 90 1 —silver 1000 —wind speed ==== 2.5 - == = of 80 H black silver= 15 �£ ` 70 , ■ 800 ---------� 2.0 3 & m ========= is 60 10 2-- ) v 600 Ma =MX ' 1.5 a E 50 a �� ��� co -a L 40 5 '' 400 4 1.0 m 30 ,•_ p o mi y ■�- N m� > 20 1 a 0 200 mm == 0.5 ---- 10 1m ---- _ 0 — ====== 0.0 0 5 08:00 10:00 12:00 14:00 16:00 18:30 18:40 18:50 19:00 19:10 19:20 Local standard time(17 Jul 2010) Local standard time(16 Jul 2010) Fig. 3. Weather during soaking and cooling trials, including (a) outdoor air Fig.4. Comparisons of(a)cabin air temperature and(b)vent air temperature in temperature and humidity and(b)global horizontal solar irradiance and wind speed. each car during indoor HVAC calibration. R.Levinson et al./Applied Energy 88(2011)4343-4357 4347 4.Experiment(thermal study) (a) 100 90 _ =black cabin surface_ 4.1. Overview 90 - -cabin air 80 vent air 80 _ _ - cabin air-vent air— 70 A pair of otherwise identical light duty vehicles, one with a r. 70 _ - cabin surface-cabin air 60 v black shell and the other with a silver shell, were instru- 2 60 - T 50 `— mented with surface and air temperature sensors. AC perfor- = —'/ / a mance was calibrated with an indoor heating and cooling 50 - / 40 d trial. The vehicles were then parked outdoors on a sunny sum- E 40 = ` 30 g met day and subjected to a series of five soaking and cooling w 30 \ tilli 20 trials. ,^•I- 20 E 10 10 = j12--- -t 0 4.2. 0 , , , 1 , —, , , , , ,-, , -10 Two 2009 Honda Civic 4DR GX compact sedans,one black and 08:00 10:00 12:00 14:00 16:00 one silver,were loaned by California's Department of General Ser- standard time(17 Jul 2010) vices(Fig. 1).Apart from shell color,the vehicles were essentially identical, with only minor differences in odometer distance and (b) 100 _silver cabin surface 90 AC line pressures(Table 1). 90 cabin air - 80 The air mass one global horizontal solar reflectance [27,28] of 80 - vent air 70 each exterior surface(roof)and interior surface(ceiling,dashboard, cabin surface-cabin air U 70 - cahir.Lair-vent.air . 60 windshield, seat and door) was measured with a solar spectrum v reflectometer (Devices & Services SSR-ER, version 6; Dallas, TX). 60 \ 50 m The hemispherical thermal emittance of each roof and windshield L 50 -i�e , 40 c was measured with an emissometer(Devices&Services AE1; Dal- w 40 = / i 30 `m las, TX). The solar reflectances of the black and silver roofs were E - I 0.05 and 0.58, respectively, while their thermal emittances were 30 _ 1, L.\...,7 20 0.83 and 0.79(Table 2). 20 = \ �I I. r ! 10 10 = �� 0 0 -10 (a) 90 = black 08:00 10:00 12:00 14:00 16:00 80 _ Local standard time(17 Jul 2010) 70 - Fig.6. Cabin surface,cabin air and vent air temperatures measured during soaking U 60 and cooling trials in (a) the black car and (b) the silver car. Also shown are 50 _ ®� i- differences between cabin surface and cabin air temperature and between cabin air 3 ∎mw-�s��s�i��iuWW� l �nrr w���ai�u��r� ��� + _T' and vent air temperature. r0 - wii cg memr �liwlr \\tl'tl� \\ t40 v�∎lnv�e∎∎wvoi∎∎∎.∎ _ 0.ct 30 _ I `' �' roof - 4.3.Instrumentation —dashboard 20 - windshield The roof,ceiling,dashboard,windshield,seat,door,vent air and 10 = —door cabin air temperatures in each car were measured with thermis- _ cabinair tors (Omega SA1-TH-44006-40-T [surfaces], Omega SA1-TH- 0 08:00 10:00 12:00 14:00 16:00 44006-120-T[air]; Stamford,CT)and recorded at 1 Hz with a por- Local standard time(17 Jul 2010) table data logger (Omega OM-DAQPRO-5300; Stamford, CT). The vent air thermistor was suspended in front of a central HVAC out- (b) 90 let,while the cabin air thermistor was suspended at breath level silver = midway between the front seat headrests. Top and side views of 80 _ the eight temperature measurement points in each vehicle are 70 shown in Fig.2. - Each vent air and cabin air thermistor was wrapped in alumi- 60 num foil(low solar absorptance; low thermal emittance)to mini- 50 _ 1 _ mize both solar absorptance and radiative coupling to the cabin.3 m / \ Interior surface thermistors (ceiling, dashboard, windshield, seat, a40 AV \ iv r and door)were wrapped in foil and secured with clear adhesive tape. E 30 'F��;\ \ rr0000t \ Clear tape over foil yields high solar reflectance and high thermal dashboard emittance, minimizing solar absorptance while retaining radiative 20 ' ceiling windshield 10 seat —door 3 Increasing the thermal emittance of the sensor by replacing the foil with white — cabin air 0 i I paint(low solar absorptance,high thermal emittance)would tend to increase,rather 08:00 10:00 12:00 14:00 16:00 than decrease,the apparent cabin air temperature by radiatively coupling the sensor to warm cabin surfaces.To illustrate,we note that the windshield in the black car has Local standard time(17 Jul 2010) low solar absorptance and high thermal emittance(as would a white-coated sensor), but runs about 4°C warmer than the cabin air during the soak and about 13°C Fig.5. Roof,dashboard,ceiling,windshield,seat,door and cabin air temperatures warmer than the cabin air during cooldown.These elevated windshield temperatures measured during soaking and cooling trials in(a)the black car and(b)the silver car. result from radiative coupling to the hot dashboard and ceiling. 4348 R.Levinson et al./Applied Energy 88(2011)4343-4357 coupling to the cabin. Roof thermistors were affixed with reflec- 0.05 was used on the black roof(p=0.05),and a light-colored tape of tance-matched opaque adhesive tape.Black tape of solar reflectance solar reflectance 0.62 was used on the silver roof(p=0.58). (a) 100 black _H L I� —black 50 (b) 100 50 90 —silver I 45 90 —silver 45 ci 80 —black-silver 40 v 80 —black-silver 40 70 _ 111 ,1,kli,ve,, 35 1' c 70 35 0 ' 60 = 30 d m 60 r 30 w a 50 �- -- 25 d o. 50 / 25 acct £ 40 20 40 \ 20 c 30 15 t7 E• 30 15 o 0 20 10 j 20 10 10 5 10 \' 5 08:00 10:00 12:00 14:00 16:00 08:00 10:00 12:00 14:00 16:00 Local standard time(17 Jul 2010) Local standard time(17 Jul 2010) (c) 100 -, _ 20 (d) 100— 20 —black ) bladk v 90 —silver- - 18 c 90 silver _ 18 80 —black-silver 16 80 black-silver 16 iii 03- 70 ! 14i , 70 _ — L= 14ci(Ill d 50 ',' 10 d 50 / / 10 v - 2 v 40 �- � 8 ,� -o 40 ... : , , , _ 8 0 30 — 6 3 30 _ • 6 c 201- 4 � 20 — 4 co c 10 2 10 h"" " 2 0 b , , , , , , , : , : 0 0 0 08:00 10:00 12:00 14:00 16:00 08:00 10:00 12:00 14:00 16:00 Local standard time(17 Jul 2010) Local standard time(17 Jul 2010) (e) 100 black ! - : 50 (f) 100 -_black 90 —silver 45 90 —silver ( - 45 cj 80 black-silver 40 v 80 black-silver - 40 - 70 35 " 70 - 35 Y 60 —' ' - —= 30 v ' 60 : 30 U o L d a 50 25 c a 50 =25 c d 40 20 w m 40 = 20 2 is 30 � isid -- 15 0 0 30 / _ 15 0 m c 20 E, . ,,76E—s. _ 10 20 10 10 ——`— / I Nr'�Jh 5 10 1v 5 08:00 10:00 12:00 14:00 16:00 08:00 10:00 12:00 14:00 16:00 Local standard time(17 Jul 2010) Local standard time(17 Jul 2010) (g) 100 black —��—����— 50 (h) 100 20 black 1 I—90 --silver 45 90 silver 18— ;-� 80 —black-silver - 40 0 80 —black-silver — 16 2 70 35v • 70 ,. —. _14U 60 — 30 4110 `""itn 10 �! N\5 _ 2 P..0 Nr 0 0 08:00 10:00 12:00 14:00 16:00 08:00 10:00 12:00 14:00 16:00 Local standard time(17 Jul 2010) Local standard time(17 Jul 2010) Fig.7. Comparisons of(a)roof,(b)ceiling,(c)dashboard,(d)windshield,(e)seat,(f)door,(g)vent air and(h)cabin air temperatures measured during soaking and cooling trials. R.Levinson et al./Applied Energy 88(2011)4343-4357 4349 (a) 0.3 -black 0.25 (a) 50 cabin air(black) •U 45 •. cabin air(silver) = cabin air: 0.2 -silver I I 0.20 -- =y=0.70x-10.8 Y -black •silver 1 I I rn 40 •• vent air(black) R2>0.99 I c vent air(silver) cu mmi=�=■I== 0 35 - ", R 0.1 - _ 0.15 o -cabin air(fit)__- _ a) u 30 vent air(fit)" _ C a> L - _ 0.0 0.10 c 25 vs = E 3 20 ■■■ MMMI 0 0.1 0.05 w •■p w 15 . m vent air: U -0.2 L4 m I .. ,1L. 0.00 10 y=0.56x 15.8 5 R2=0.95 ■-0.3 , , , , -0.05 0 - 08:00 10:00 12:00 14:00 16:00 40 45 50 55 60 65 70 Local standard time(17 Jul 2010) Cabin air temperature after soaking(°C) (b) 4.0 _ _ 1.8 (b) 100 - . after soaking lack black i � • after soaking( ) after soaking: 3.5 = -silver _� 1.6 v 90 soaking(silver) =0.90x+4.8 -black-silver - 1.4 d 80 •• after cooling(black) R2=0.87 3.0 _ _ r after cooling(silver) - 1.2 5%. R 70 m 2.5 - v u -after soaking(fit) ' ∎p = 1.0 £ 60 after cooling(fit); pE� °�° rs c 2.0 0.8 E . 50 �_ a) 1.5 0.6 40 r V - 0.4 0 30 _ -_�z C a 1.0 ` = c after cooling: ill 0.2 = 20 = 9: 0.5 )___ m 10 y=0.72x-5.1 0.0 v R2=0.93 0.0 . , , , , ! , , , , -0.2 08:00 10:00 12:00 14:00 16:00 40 45 50 55 60 65 70 Local standard time(17 Jul 2010) Cabin air temperature after soaking(°C) Fig.S. Comparisons of(a)cabin air heating rates measured during soaking and Fig.9.Variations with cabin air final soak temperature of(a)cabin air and vent air cooling trials and(b)AC cooling rates measured during cooling trials. final cooldown temperatures and(b)cabin surface final soak and final cooldown temperatures. Soak and cooldown intervals were approximately 60 and 30 min, respectively. A weather station (Davis Instruments VantagePro2; Hayward, CA) mounted between the vehicles at a height of 2 m recorded (Eppley Laboratory Precision Spectral Pyranometer; Newport, RI) 1 min averages of outside air temperature, relative humidity, to check the solar irradiance reported by the weather station's global horizontal solar irradiance, and wind speed (Fig. 1). Solar silicon radiometer.The first class pyranometer shared a datalogger irradiance was also measured with a first class pyranometer channel with the black car's vent air thermistor. During daytime Table 5 Cooling trial measurements.Temperature differences are black car-silver car. Cycle Cooll Cool2 Cool3 Cool4 Cool5 Start(LST) 09:32 11:02 12:33 14:02 15:32 End(LST) 09:59 11:32 13:01 14:32 16:00 Duration(min) 28 30 28 30 28 Mean outdoor air temperature(CC) 25.0 28.8 32.9 35.8 37.5 Mean solar irradiance(kW m-2) 0.83 0.98 1.00 0.86 0.64 Black cabin air temperature after soaking(°C) 47.7 55.9 61.8 64.4 63.6 Silver cabin air temperature after soaking(°C) 43.3 50.7 56.1 58.0 57.3 Cabin air temperature difference after soaking(°C) 4.4 5.2 5.7 6.4 6.4 Black cabin air temperature after cooling(CC) 22.1 27.7 32.0 343 33.7 Silver cabin air temperature after cooling(°C) 19.6 24.9 28.2 29.9 29.5 Cabin air temperature difference after cooling(CC) 2.5 2.8 3.8 4.4 4.2 Black cabin surface temperature after soaking(SC) 48.5 533 58.0 62.2 66.0 Silver cabin surface temperature after soaking(°C) 45.3 48.4 52.5 56.4 59.9 Cabin surface temperature difference after soaking(CC) 3.2 4.9 5.5 5.8 6.1 Black cabin surface temperature after cooling(SC) 28.7 33.7 383 40.9 42.7 Silver cabin surface temperature after cooling(SC) 27.4 30.5 34.2 36.5 38.3 Cabin surface temperature difference after cooling(°C) 1.3 3.2 4.1 4.4 4.4 Black vent air temperature after cooling(°C) 9.6 14.2 17.4 20.5 20.2 Silver vent air temperature after cooling(CC) 9.1 13.0 15.4 16.8 17.0 Vent air temperature difference after cooling(°C) 0.5 1.2 2.0 3.7 3.2 4350 R.Levinson et al./Applied Energy 88(2011)4343-4357 trials,the shared channel recorded vent air temperature while the temperature in each vehicle to about 60°C in 16 min.Each cabin's vehicle was being cooled,and solar irradiance at other times. air temperature was then reduced to about 20°C after 20 min of maximum cooling (lowest HVAC temperature setting, top fan 4.4.AC calibration(16 July 2010) speed,recirculation mode).The cabin air and vent air temperatures during the cooling cycle in the black car were compared to those in On the evening of 16 July 2010,each vehicle was parked under a the silver car to verify that the AC systems performed similarly. carport to shield it from sunlight. All windows were closed. At 18:38 LST, maximum heating(highest HVAC temperature setting, top fan speed,recirculation mode)was used to raise the cabin air 4.5.Soaking and cooling(17 July 2010) At 08:00 LST on the following day(17 July 2010),the vehicles Table 6 were removed from the carport and parked outdoors,side by side, Characteristics of each cooling trial,including fit parameters a and/3;coefficient of facing due south(Fig. 1).All windows were closed. determination R2;measured final cabin air temperature T';and AC cooling capacity Q The weather was warm and sunny,with the outside air temper- needed to attain a final cabin air temperature of 25°C. ature rising steadily from 21 °C at 08:00 LST to 38°C at 16:00 LST. Trial a(s--5) /1(s-1) R2 Ta(°C) Q(kW) Global horizontal solar irradiance reached about 1.0 kW m-2 black_cooil 0.017 0.030 0.86 22.1 2.60 shortly after noon, and wind speed ranged from about 0.5 to black_coo12 0.012 0.024 0.90 27.7 3.05 1.3 m s-1(Fig.3).Solar irradiances measured with the silicon radi- black_cool3 0.010 0.023 0.88 32.0 3.66 ometer closely matched those measured with the first class black_coo14 0.012 0.024 0.93 34.3 3.83 black_coo15 0.015 0.022 0.93 33.7 3.64 pyranometer. silver_cooll 0.018 0.025 0.95 19.6 2.35 From 08:30 to 16:00 LST,each parked car was run through five silver_cool2 0.012 0.024 0.86 24.9 2.61 rounds of soaking and cooling in which an approximately 60 min silver_cool3 0.011 0.023 0.90 28.2 3.03 soak(HVAC off)was followed by about 30 min of maximum cool- silver_cool4 0.011 0.023 0.89 29.9 3.34 ing.The soaking and cooling intervals were closely synchronized silver cools 0.015 0.022 0.90 29.5 3.25 car-to-car. (a) 0.2 c i ! L!black -measured (a) U black a v 0.1 f 0 25 -- 2 0.0 v ro 1 ♦i _ L zt c -0.1 - I 15 7 a , C L i d • Fs 0.2 _ E 10_ _ -black-cooll(09:32-09:59 LST,28 min,25°C,0.83 kW/m')- c -- black_cool2(11:02-11:32 LST,30 min,29°C,0.98 kW/m')- Q -0.3 m 5 - -black-cool3(12:33-13:01 LST,28 min,33°C,1.00 kW/m')- c.? I ----I---- ----- - Q - black_cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m')- -0 -black_cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m') @ 0 - -black-cool5(15:32-16:00 LST,28 min,37°C,0.64 kW/m') 0 5 10 15 20 25 30 0 5 10 15 20 25 30 Cooling time(min) Cooling time(min) (b) 0.2 silver -measured (b) U 30 _silver •lm II 1 11I__ 1 1 1I , ! w mw :M- r U fi o 25 ∎ii0.1 mom. v 3 1mm . - 1 Elm 0.) 20 -- - ---5 3 a -0.1 15 _ ■ •■ ii■- ii ;; I c. __ r.•r_•• 'L -0'2 a) 10 R cooll(09:32-09:58 LST,27 min,25 C 0.83,kW/m')- C I - -- -silver_cool2(11:02-11:32 LST,30 min,29°C,0.98 kW/m')- -0.3 - = 5 -silver-cool3(12:33-13:00 LST,28 min,33°C,1.00 kW/mz)- o .- :Si silver_cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m')- MI silver_cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m') v -silver-cool5(15:32-15:59 LST,28 min,37°C,0.64 kW/m2) 0.4 0 p 0 5 10 15 20 25 30 0 5 10 15 20 25 30 Cooling time(min) Cooling time(min) Fig. 10. Measured and fitted rates of change of cabin air temperature Fig.11. Reduction in cabin air temperature versus cooling time in each of five trials, versus cooling time in Trial 4, shown for (a) the black car and (b) the shown for(a)the black car and(b)the silver car.Cooling trial interval,duration, silver car. mean outside air temperature and mean solar irradiance are listed in parentheses. R Levinson et al./Applied Energy 88(2011)4343-4357 4351 5.Simulations(fuel savings and emission reductions) Civic GX(84 kW).Note that while the Honda Civic GX is fueled by natural gas, our ADVISOR simulations represent an equal-power We used the vehicle simulation tool AVL ADVISOR (version vehicle fueled by gasoline. Table 3 presents additional details of 2004.04.09 SP1)to relate rates of fuel consumption,nitrogen oxide the ADVISOR simulations. (NO„)emission,carbon monoxide(CO)emission,and hydrocarbon We estimate CO2 emission reduction from fuel savings at the (HC) emission to ancillary power load. ADVISOR was first devel- rate of 2321 g CO2 per L of gasoline[30]. oped in November 1994 by the National Renewable Energy Labora- We compared ADVISOR fuel economy predictions to EPA gaso- tory.It was designed as an analysis tool to help the US Department line gallon equivalent estimates for the 2009 Honda Civic GX[31]. of Energy (DOE) quantify the potential of hybrid vehicles to save EPA estimates are derived from a formula that weights results from fuel and reduce emissions.ADVISOR simulates vehicle powertrains five different drive cycles[32].ADVISOR simulations of the EPA Ur- and power flows among its components [23,24]. Fuel use and ban Dynamometer Driving Schedule(UDDS)and the EPA Highway tailpipe emissions can be simulated in a variety of standard driving Fuel Economy Test(HWFET)were used to estimate city and high- cycles. In ADVISOR, AC power load is added as an accessory way fuel economies,respectively.A"combined"fuel economy was mechanical load. computed as a weighted average(55%UDDS,45%HWFET). In this study we focus on ADVISOR simulations of the EPA Speed Table 4 presents results for ancillary loads ranging from 0 to Correction (SC03) driving cycle, a transient test cycle with an 4 kW. The EPA city, highway, and combined fuel economies lie average speed of 34.8 km h-1 (21.6 mph) and a maximum speed within the range of our simulation results.We also note that ADVI- of 88.2 km h-1 (54.8 mph). We also show results for the EPA SOR predicts an SCO3 drive cycle fuel economy of 19-26 mpg,sim- Urban Dynamometer Driving Schedule (UDDS) (average speed= ilar to that of the UDDS urban drive cycle. 31.5 km h-1=19.6 mph),and the EPA Highway Fuel Economy Test (HWFET) driving cycle (average speed=77.7 km h-1=48.3 mph) [29].Simulations were performed with ancillary power load rang- 6.Results ing from 0 to 4kW at a resolution of 0.2 kW.Since we did not have access to an ADVISOR vehicle prototype for the Honda Civic,each 6.1.AC calibration(16 July 2010) ADVISOR simulation was run for two available prototypes:one with a 63 kW engine,and the other with a 102 kW engine.Results were The heater in the silver car was slightly more powerful than that then interpolated to match the engine power rating of the Honda in the black car, yielding 2-3°C higher peak values of vent air (a) U 12 (a) 70 black • —measured a 11 black �— 65 ---- —fit E 10 i- P 60 IMPAIMEM� —after resizing AC g �' 55 ..0∎∎• �= cooldown target(25°C) CCCC c• 8 r... LL 1_L ill . I 50 \ CC CCCC m 7 C•45 E 5 1 1 X 40 d co at 4 —black cooll(09:32-09:59 LST,28 min,25°C,0.83 kW/m') c 35 4 3 —black_cool2(11:02-11:32 LST,30 min,29°C,0.98 kW/m')— R 30 __. y 2 —black_cool3(12:33-13:01 LST,28 min,33°C,1.00 kW/m�)L U I 1 L la 1 black_cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m�)L 25 black_cool4(14:02 14:32 LST,30 min,36°C,0.86 kW/m2) co —black_cool5(15:32-16:00 LST,28 min,37°C,0.64 kW/mil 0 5 10 15 20 25 30 0 5 10 15 20 25 30 Cooling time(min) Cooling time(min) b 70 (b) v 12 silver I I I I ( ) 65 silver measured -ry ∎∎ 11 1 .— - C'=- ■—fit 2. 10 U 60 —after resizing AC g m 55 -C =ma cooldown target(25°C) m 3 c 8 :c i--- , _ m 50 \ — m 7 1 cv v .�w E 45 I i a 6 �! .�....1 °tea' CCCCCCCCCCCCCCC E 5 L 40 - 1_ o• 4 —silver_cooll(09:32-09:58 LST,27 min,25°C,0.83 kW/m') c 35 - al ▪ 3 —silver_cool2(11:02-11:32 LST,30 min,29°C,0.98 kW/m') m 30 _la w 2 —silver_cool3(12:33-13:00 LST,28 min,33°C,1.00 kW/m') U C���� MI∎ Et 1 silver_cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m') 25 silver cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m2) co —silver_cool5(15:32-15:59 LST,28 min,37°C,0.64 kW/m') 20 • . 0 0 5 10 15 20 25 30 0 5 10 15 20 25 30 Cooling time(min) Cooling time(min) Fig.13. Measured and fitted cabin air temperatures versus cooling time in Trial 4, Fig. 12. Difference between cabin surface and cabin air temperatures versus shown for(a)the black car and(b)the silver car.Each graph also shows the cabin air cooling time in each of five trials,shown for(a)the black car and(b)the silver temperature time series predicted after the AC is resized to attain a target final car. cabin air temperature of 25°C. 4352 R.Levinson et al./Applied Energy 88(2011)4343-4357 temperature and cabin air temperature.However,the AC systems Fig.8 compares the cabin air heating rate dUldt and AC cooling performed comparably: after just 2 min of cooling, the vent air rate qAC in the black car to those in the silver car.While cooling,the temperatures matched to within I °C,and the cabin air tempera- difference in dUldt is roughly centered about zero and less than tures agreed to within 0.5°C(Fig.4). 0.03 kW in magnitude.The difference in qAc is much larger,peak- ing around 0.3 kW.During the cooling cycle,qAc is one to two or- 6.2.Soaking and cooling(17 July 2010) ders of magnitude larger than dUldt, suggesting that most of the heat removed by the AC comes from the cabin surface,rather than 6.2.1. Temperatures profiles within each car the cabin air. Fig. 5 shows the evolution of the exterior surface, interior sur- face,and cabin air temperatures in each car over the course of its 6.2.3. Cooldown temperature versus soak temperature five soaking and cooling cycles.The following remarks will focus The five cooling cycles are denoted"cooll"through"cools".Ta- on the middle three soaking and cooling cycles, which span ble 5 summarizes the properties of each cooling cycle,including its 10:00-14:30 LST and are centered about solar noon(12:15 LST). start and end time,duration,primary weather conditions,cabin air While soaking,the warmest surfaces of the black car are usually and surfaces temperatures after soaking and after cooling,and vent its black roof(solar absorptance A=1 -p=0.95)and black dash- board (also A=0.95), both of which are directly heated by the sun.Its next warmest surfaces are the ceiling(conductively heated (a) 4.5 by the roof and radiatively heated by the dashboard and wind- black measured _! shield), followed very closely by the windshield (radiatively and 4'0 after resizing AC convectively heated by the dashboard).The seat,which is heated ^ 3.5 primarily by radiative exchange with the ceiling,is markedly cool- er.The coolest interior surface in the black car is the door,which 3.0 ca d from geometric considerations can be expected to receive less than •- 2.5 half its thermal radiation from the ceiling. �' 2.0 `�. e —I_T The warmest surfaces of the silver car while soaking are its o ✓'~ '^',,,.ri/'" 'av0 ---, black dashboard (A=0.95), which is directly heated by the sun, 8 1.5 C. and its windshield, which is radiatively and convectively heated ¢ III 1 0 by the dashboard.The next warmest surfaces are its silver roof(di- a______ rectly heated by the sun,but absorbing only 42%of sunlight)and 0.5 its ceiling(conductively heated by the roof and radiatively heated black_cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m2) by the dashboard and windshield).As in the black car,the seat is 0.0 markedly cooler,and the door is coolest. 0 5 10 15 20 25 30 We note that in each car, abnormally high door temperatures Cooling time(min) are observed during the first and last soaking cycles, and abnor- mally high seat temperatures are seen in the last soaking cycle. (b) 4.5 measured MM ■ This is simply due to direct solar illumination of the door exterior 4.0 after resizing AC and seat surface,which does not occur at other times. Air conditioning rapidly cools the cabin air and all interior sur- 5-. 3.5 - faces in each vehicle.Dashboard and windshield temperatures re- d 3.0 (44,1h..... main well above the cabin air temperature because the dashboard R is still heated by the sun and the windshield is radiatively coupled cn 2.5 to the dashboard.Air conditioning has little effect on roof surface - 2.0 temperature, indicating that the conductive heat flow through oo .... ... the lined ceiling is small compared to the roof's solar heat gain. 1.5 U __._ , —' '— — We approximate each car's cabin surface temperature Ts as the Q 1.0 • area-weighted average of its ceiling, dashboard, windshield, seat 0.5 — - and door surface temperatures.This estimate of mean interior sur- silver_cool4(14:02-14:32 LST,30 min,36°C,0.86 kW/m2) face temperature neglects unmonitored surfaces, including the 0.0 ' floor, rear window and side windows. Fig. 6 shows the evolution 0 5 10 15 20 25 30 of T5, Ta and Tv in each car, as well as that of Ta-T„and T5-Ta. Cooling time(min) (Since the vent air temperature is relevant only when the AC is on, zero values drawn for Tv and Ta—Tv during the soak cycles Fig.14. Measured AC cooling rate in Trial 4 shown for(a)the black car and(b)the should be ignored.) silver car.Each graph also shows the cooling rate predicted after the AC is resized to attain a target final cabin air temperature of 25°C. 6.2.2.Black car versus silver car Fig. 7 compares the roof, ceiling, dashboard, windshield, seat, door,vent air and cabin air temperatures in the black car to those Table 7 Coefficients of proportionality y relating changes in rates of fuel consumption F,NOx in the silver car.As expected,the greatest temperature difference is emission ENO„CO emission Eco and HC emission EHC in each of three drive cycles to observed at the roof,where the black car was up to 25°C warmer change in ancillary power load. than the silver car.While soaking, the ceiling temperature differ coefficient UDDS sco3 HWFET ence(black-silver)peaked at 11 °C,while the dashboard tempera- ture difference was less than 5°C and the windshield temperature Ye(L per 100 km per kW) 0.884 0.830 0.403 difference was less than 2°C.The seat and door temperature differ- Ye,NO,(mg km kw� ) 33 39 24 YE,co(mg km kW-1) 60 123 29 ences reached 7°C and 5°C,respectively.The vent air and cabin air YE,Hc(mg km-1 kw ') 22 29 10 temperature differences each peaked around 5-6°C. R.Levinson et al./Applied Energy 88(2011)4343-4357 4353 air temperatures after cooling. Each temperature is reported first at the start of each 30 min cycle and slow near its end.For example, for the black car,then for the silver car,followed by the black-sil- during the fourth cooling cycle, the cabin air temperature in the ver temperature difference. black car falls 16°C in the first two minutes(8°C min-1),another The cabin air and vent air temperatures attained after—30 min 11 °C in the next 18 min(0.6°C min-1), and just 2°C in the final of cooling each strongly and linearly correlate to the cabin air tem- 10 min (0.2°C min-1). This indicates that Ta asymptotically ap- perature reached after —60 min of soaking, with coefficient of proaches a quasi-steady value Ta toward the end of the cooling determination R2>0.99 for the former and R2=0.95 for the latter cycle. (Fig.9a).The(area weighted mean)cabin surface temperatures at- Fig. 12 shows the variation with cooling time of Ts—Ta in each tained after soaking and after cooling also linearly correlate to the car.In the three middle cooling cycles(coo12,cool3 and cool4),this cabin air soak temperature, with R2=0.87 and R2=0.93, respec- temperature difference varies little after the first two minutes of tively (Fig. 9b). The same linear relationships work equally well cooling.For example,during the final 28 min of the fourth cooling for both cars.This indicates that under the strictly controlled con- cycle,Ts—Ta decreases by 1.2°C in the black car and 0.5°C in the ditions of these experiments,cabin air soak temperature captures silver car,while the vent air temperatures each fall by about 7°C. the thermal history of the soaking interval sufficiently well to pre- This indicates that T5—Ta depends only weakly on Tv. dict cabin air and cabin surface temperatures after cooling. 6.2.5.Resizing AC to attain 25°C final cabin air temperature 6.2.4.Applicability of cabin air temperature model The black car attained a final cabin air temperature below 25°C The validity of the cabin air temperature model in Eq. (2)was in the first cooling cycle,and the silver car did so in the first and tested by regressing the rate of change of the cabin air temperature, second cooling cycles. Otherwise, neither vehicle's cabin air tem- dTaldt, to the temperature differences Tv—Ta and TS—Ta. Regres- perature was reduced to 25°C or lower after approximately sion coefficients a and/3 for each car and cooling cycle are presented 30 min of maximum cooling.For example,at the end of the fourth in Table 6,along with each fit's coefficient of determination R2.Val- cooling cycle, the cabin air temperatures in the black and silver ues of R2 were fairly high,ranging from 0.86 to 0.93 for the black car cars were 34.3°C and 29.9°C,respectively(Table 6). and 0.86 to 0.95 for the silver car.Fig.10 shows the measured and To attain a lower final cabin air temperature Ta,Eq.(4)indicates fitted values of dTaldt for the fourth cooling cycle in each car. that the vent air temperature Tv(t)must be decreased by the differ- Fig. 11 shows the variation with cooling time of the cabin air ence AT between the cabin air final temperature Ta(approximated temperature reduction Ta(0)—Ta(t)in each vehicle.Cooling is rapid by the cabin air temperature measured at the end of the cooling (a) 30 - f;' (b) 14 f ‘t:/ • 25 - ev '6 12 c• 20 a' •� 10 9r;. co co a 8 ISIN °'• 15 x To Z 6 0 10 - ,ry 0 4 ry al Li 5 'o LL 2 h / 0 ' _ 0 1 2 3 4 0 0 1 2 3 4 Ancillary load of cool car(kW) Ancillary load of cool car(kW) (c) 14 (d) 14 12 // e 12 od c ` a °_ 10 - // ° 10 V c,P' = $ U $ 1:C./ 2 ' O v 6 = 6 To To O• 4 0 4 o U co Li_ 2 ;yam 1 2 0 0 0 1 2 3 4 0 1 2 3 4 Ancillary load of cool car(kW) Ancillary load of cool car(kW) Fig.15. Fractional reductions in rates of(a)fuel consumption,(b)NOx emission,(c)CO emission and(d)HC emission as a function of ancillary loads of the standard(black) and cool(nonblack)cars for the SCO3 driving cycle.Each curve represents a different value for ancillary load of the standard car.Results represent a vehicle with a power rating of 84 kW. 4354 R.Levinson et al./Applied Energy 88(2011)4343-4357 cycle)and Ta T .For example,in the fourth cooling cycle AT would be Table 8 9.3°C for the black car and 4.9°C for the silver car if Ta=25°C. Variations with shell solar reflectance of rates of fuel consumption, fuel savings, New vent air temperature profiles T�(t)=Tv(t)-AT were COm pollutant emission and emission reduction for a compact sedan (engine power 84 kW). Results are presented for three different drive cycles simulated using puted for each car and cooling cycle based on the value of AT re- ADVISOR.Parenthetical results indicate percent reductions in fuel consumption and quired to cool the cabin air to 25°C.Eq.(5)was then numerically emission rates relative to the black car. integrated to compute the new cabin air temperature profile Driving Black car Cool colored Silver or Hypothetical super- Ta(t). Fig. 13 compares the measured and fitted values of Ta(t) in cycle (p=0.05) car(p=035) white car white car(p=0.80) the fourth cooling cycle to the values of Ta(t) computed after (p=0.60) decreasing the black and silver cars' vent air temperatures by Fuel consumption(L per 100 km) AT=9.3°C and AT=4.9°C, respectively.Also drawn for reference SCO3' 10.95 10.84 10.74 10.67 is the cooldown target temperature(25°C). UDDSb 10.59 10.46 10.36 10.28 AC cooling rates before and after vent temperature reduction HWFET` 6.86 6.80 6.76 6.72 were computed from Eqs.(6)and(7).Fig. 14 shows for the fourth Fuel savings(L per 100 km) cooling cycle in each car the measured AC cooling rate and the AC SCO3 NA 0.12(1.1%) 0.21(1.9%) 0.29(2.6%) cooling rate after lowering the vent air temperature to attain a final UDDS NA 0.12 (0.82%) 0.23(2.1%) 0.31(2.9%) g g p HWFET NA 0.056(0.82%) 0.]0(1.5%) 0.14(2.0%) cabin air temperature of 25°C. SCO3 AC cooling capacity Q(peak AC cooling rate)required to at- emission reduction(g km-1)d CO3 NA 2.7 4.9 6.7 tain Ta=25°C was computed from Eq.(8)for each car and cooling UDDS NA 2.9 5.2 7.1 cycle (Table 6). For example, in the fourth cooling cycle Q was HWFET NA 1.3 2.4 3.3 3.83 kW in the black car, and 3.34 kW in the silver car.The ratio NO emission(g km-1) of Qsiiver to Qblack ranged from 0.83 to 0.87 over the three middle SCO3 1.22 1.22 1.22 1.21 cooling cycles. UDDS 0.70 0.69 0.69 0.69 HWFET 0.53 0.53 0.53 0.52 NO„emission reduction(mg km-') 6.3.Fuel savings and emission reductions SCO3 NA 5.4(0.44%) 9.9(0.80%) 13(1.1%) UDDS NA 4.7(0.67%) 8.5(1.2%) 12(1.7%) 6.3.1.Fuel consumption and pollutant emission versus ancillary power HWFET NA 3.3(0.62%) 6.1(1.1%) 8.3(1.6%) load CO emission(g km-') Table 7 shows values of y obtained by linearly regressing ADVI- SCO3 3.99 3.98 3.96 3.95 SOR simulations of fuel consumption, NO),emission, CO emission HWFET 1.69 UDDS 2.69 2.69 2.69 2.68 1.69 1.69 1.68 and HC emission rates to ancillary power load. The variations of fuel consumption and emissions with ancillary load were highly CO emission reduction(mg km-1) SCO3 NA 17(0.43%) 31(0.79%) 43(1.07%) linear within the simulated range (0-4 kW) and the minimum UDDS NA 8.4(0.41%) 15(0.74%) 21(1.01%) coefficient of determination (R2) was 0.96. Fig. 15 relates reduc- HWFET NA 4.0(0.24%) 73(0.43%) 10(0.59%) tions in fuel consumption and emission to the ancillary loads of HC emission(g km-1) the standard (black) and cool (nonblack) cars. Each curve repre- SCO3 1.12 1.11 1.11 1.11 sents a different value for ancillary load of the standard car. For UDDS 0.61 0.61 0.61 0.60 brevity,we present charts only for the SCO3 driving cycle. HWFET 0.46 0.46 0.46 0.46 HC emission reduction(mg km-1) SCO3 NA 4.1(0.37%) 7.4(0.67%) 10(0.91%) 6.3.2.Fuel savings and emission reductions versus cool car solar UDDS NA 3.1(0.50%) 5.6(0.92%) 7.6(13%) reflectance HWFET NA 1.4(0.30%) 2.5(0.55%) 3.4(0.75%) Since roof and cabin air soak temperatures peaked in the fourth a SCO3 simulates transient driving(average speed=34.8 km h-1,21.6 mph). cycle(Table 5),AC capacity requirements QL(black car)and QH(sil- b UDDS simulates urban driving(average speed=31.5 km h-1=19.6 mph). ver car)were based on values computed for the fourth cooling cy- ` HWFET simulates highway driving(average speed=77.7 km h-1=48.3 mph). cle.The following analysis assumes AC capacities Q.=3.83 kW and ° CO2 emission reduction calculated at the rate of 2321 g CO2 per L gasoline[30]. QH=3.34 kW and shell solar reflectances pi_=0.05 and pH=0.58, for a capacity reduction of 92.5 W per 0.1 increase in shell solar economy by 0.10 km L-1 [0.24 mpg](1.1%).It would also decrease reflectance. CO2 emissions by 2.7 g km-1(1.1%),NO),emissions by 5.4 mg km-1 Hendricks [33]obtained a maximum COP of 1.6 when optimiz- (0.44%),CO emissions by 17 mg km-1(0.43%),and HC emissions by ing the COP of a mechanically driven compressor for the SCO3 cy- 4.1 mg km-1 (0.37%). Selecting a typical white or silver shell cle.Here we select a COP of 2 to conservatively estimate reduction (p=0.60) instead of a black shell would lower fuel consumption in ancillary power load,which is inversely proportional to COP. by 0.21 L per 100 km(1.9%), raising fuel economy by 0.19 km L-1 Table 8, Fig. 16 and Fig. 17 present fuel savings and emissions [0.44 mpg] (2.0%). It would also decrease CO2 emissions by reductions attained when a cool (solar reflective) car shell is 4.9 g km-1(1.9%),NO),emissions by 9.9 mg km-1(0.80%),CO emis- substituted for a standard(black)car shell(p=0.05).Dashed ver- sions by 31 mg km-1 (0.79%), and HC emissions by 7.4 mg km-1 tical lines in Figs. 16 and 17 mark the shell solar reflectances of a (0.67%).A hypothetical super-white car shell(p=0.80)could save typical cool colored car (p=0.35), a typical white or silver car 0.29 L per 100 km(2.6%),increasing fuel economy by 0.25 km L-1 (p=0.60), and a hypothetical super-white car (p=0.80)4. Fig. 16 [0.59 mpg] (2.7%) and decreasing CO2, NO„, CO and HC emissions shows fractional fuel savings and emission reductions and Fig. 17 by 6.7 g km-1 (2.6%), 13 mg km-1 (1.1%), 43 mg km-1 (1.1%), and shows absolute fuel savings and emission reductions. 10 mg km-1 (0.91%),respectively. Results from our model with y values from the SCO3 drive cycle As discussed previously, emissions in standardized driving cy- indicate selecting a typical cool colored shell(p=0.35)would re- des are typically lower than those in real-world(off-cycle)driving. duce fuel consumption by 0.12 L per 100 km(1.1%),increasing fuel Hence, our simulation results may underestimate emission reductions. n Many white metal roofing products have initial solar reflectances in the range of We can compare fuel and emission reductions of urban versus 0.7-0.8[34].We present the super-white shell(p=0.80)as a limiting case. highway driving by observing results for the UDDS and HWFET R Levinson et al./Applied Energy 88(2011)4343-4357 4355 (a) 5.0 (b) 3.0 4.5 -UDDS -UDDS `6 m` m 4.0 a�i Q.� 0 2.5 0 `- 'a3 a) SCO3 `o .N N 3 c -HWFET 0 > j r 0 3.5 o a� c o - co 3 c -HWFET " t 2.0 - -SCO3 _° �_ L es 3.0 - °0 3 = ° r 0 0 5) c°) 3 L w 2.5 - 0 1.5 - 2.0 - Z , °21.5 - 0 1.0 - ti .45 u_ 1. 0 LL 0.5 - 0.5 0.0 , I , 1 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 Solar reflectance of cool car Solar reflectance of cool car (c) 3.0 - (d) 3.0 SCO3 v -UDDS v 2.5 - - o m 0 v 2.5 ° c -UDDS o > a-- -SCO3 �' > °L ° .N o, 3 c ° 'w C3 0 2.0 - -HWFET ° ? 2.0 - -HWFET ° 19 TD t ° o t CL) 0 3 d o o 1.5 - �j 1.5 - U = a Ta 0 1.0 - 0 1.0 - 0 LL 0.5 - ii 0.5 - 0.0 0.0 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 Solar reflectance of cool car Solar reflectance of cool car Fig.16. Fractional reductions in rates of(a)fuel consumption,(b)NOx emission,(c)CO emission and(d)HC emission versus solar reflectance of the cool car shell,assuming a vehicle power rating of 84 kW.Reference values of solar reflectance for a typical cool colored car,a typical white or silver car,and a hypothetical super-white car are shown as dashed vertical lines. driving cycles (Fig. 16). Relative to the SCO3 drive cycle, fuel say- and emission reductions attainable by using a cool shell to reduce ings are larger for the UDDS cycle(urban driving)and smaller for ancillary load. the HWFET cycle (highway driving). Further, relative to the SCO3 The air conditioners in the experimental vehicles were in most cycle, emissions reductions for NOR, CO, and HC are smaller for trials too small to lower cabin air temperature to 25°C within both the UDDS cycle and HWFET cycle. Emissions reductions are 30 min.We estimate that if the vehicle ACs were resized to meet larger for UDDS than HWFET for NOR, CO, and HC. This may be this target,the AC cooling capacity would be 3.83 kW for the car due to the fact that emissions are more sensitive to transients with low solar reflectance and 3.34 kW for the car with high solar (e.g., simulated vehicle accelerations)in driving cycles [31]. reflectance(Table 6). Assuming that potential reductions in AC capacity and engine ancillary load scale linearly with increase in shell solar reflectance, 7.Summary ADVISOR simulations of the SCO3 driving cycle indicate that substi- tuting a typical cool-colored shell (p=0.35) for a black shell In this study we estimated the decrease in soak temperature, (p=0.05) would reduce fuel consumption by 0.12 L per 100 km potential reduction in AC capacity,and potential fuel savings and (1.1%),increasing fuel economy by 0.10 km L-1 [0.24 mpg] (1.1%). emission reductions attainable through the use of solar reflective It would also decrease CO2 emissions by 2.7 g km-1 (1.1%), NOR car shells.First,we experimentally characterized component tem- emissions by 5.4 mg km-1 (0.44%), CO emissions by 17 mg km-1 peratures and cooling demands in a pair of otherwise identical (0.43%),and HC emissions by 4.1 mg km-1(0.37%).Selecting a typ- dark and light colored vehicles,the former with low solar reflec- ical white or silver shell (p=0.60) instead of a black shell would tance (p=0.05) and the latter with high solar reflectance lower fuel consumption by 0.21 L per 100 km (1.9%), raising fuel (p=0.58). Second, we developed a thermal model that predicted economy by 0.19 km L-1 [0.44 mpg] (2.0%).It would also decrease the AC capacity required to cool each vehicle to a comfortable final CO2 emissions by 4.9 g km-1(1.9%),NOR emissions by 9.9 mg km-1 temperature of 25°C within 30 min.Third,we used the ADVISOR (0.80%),CO emissions by 31 mg km-1(0.79%),and HC emissions by vehicle simulation tool to estimate the fuel consumption and pol- 7.4 mg km-1(0.67%).A hypothetical super-white car shell(p=0.80) lutant emissions of each vehicle in various standard drive cycles could save 0.29 L per 100 km (2.6%), increasing fuel economy by (SC03,UDDS, and HWFET). Finally,we calculated the fuel savings 0.25 km L-1 [0.59 mpg] (2.7%) and decreasing CO2, NOR, CO and 4356 R.Levinson et al./Applied Energy 88(2011)4343-4357 (a) 0.50 (b) 25 E 0.45 -UDDS 0 0 ` 0 E --SC03 c0 ki 0 0 ° 0.40 -SC03 m a m x 20 - m a, a) a•c a`, o •u, ai c E _-UDDS o N =cn 3 a 0.35 -HWFET ° m c i-HWFET ' N 0.30 $ 15 0 3 0) 0 0.25 - m ca 2 0 0.20 - O 10 _ �' z a 0.15 - 5, CD 0 0.10 - , i 3 5 _ s 0.05 Q _ ■Q 0.00 1 , I , 1 i 1 , 1 , I , 1 r I , 1 . 0 . 1 . 1 I , 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 Solar reflectance of cool car Solar reflectance of cool car (c) 70 (d) 20 - -SC03 0 U [3 18 -SCO3 0 [3 0 E 60 -UDDS > °L Y 16 - -UDDS 2 > °-c E 50 T ( w3 E 14 _ o u, v'i3 c -HWFET w -HWFET m c o 40 0 3 .o. 12 _ 0 3 3 = 10 - d 30 2 8 O U t) 2 - 0 20 a) 6 - = 3 0 4 - 0 a 10 cn 2 _ Q Q _ ' 0 0 . 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 Solar reflectance of cool car Solar reflectance of cool car Fig.17.Absolute reductions in rates of(a)fuel consumption,(b)N0,emission,(c)CO emission and(d)HC emission versus solar reflectance of the cool car shell.Reference values of solar reflectance for a typical cool colored car,a typical white or silver car,and a hypothetical super-white car are shown as dashed vertical lines. HC emissions by 6.7 g km-1(2.6%),13 mg km-1(1.1%),43 mg km-1 Transportation and Air Quality, US Environmental Protection Agency. EPA- t 0 420-D-09-003,September 2009. (1.1%), and 10 mg km (0.91%), respectively. These results may [3] Bevilacqua OM.Effect of air conditioning on regulated emissions for in-use underestimate emission reductions in real-world driving. vehicles.Clean Air Vehicle Technology Center,Oakland,CA.Phase I final Report Prepared for Coordinating Research Council,Inc.Atlanta,GA,CRC Project E-37; Acknowledgments October 1999. [4] Rugh JP, Hendricks TJ, Koram K. Effect of solar reflective glazing on Ford Explorer climate control, fuel economy, and emissions. Paper presented at This work was supported by the California Energy Commission International Body Engineering Conference&Exposition,October,Detroit,MI, through its Public Interest Energy Research Program. It was also USA;2001.doll 0.4271/2001-01-3077. supported by the Assistant Secretary for Energy Efficiency and [5]Turley D, Hopkins D, Goudey H. Reducing vehicle ancillary loads using advanced thermal insulation and window technologies. Paper presented at Renewable Energy,Office of Building Technology,State,and Com- SAE World Congress,Detroit,MI,USA;2003.doi:10.4271/2003-01-1076. munity Programs,of the US Department of Energy under Contract [6] Hoke PB,Greiner C.Vehicle paint radiation properties and affect on vehicle No.DE-ACO2-05CH11231.We wish to thank the California Depart- soak temperature, climate control system load, and fuel economy. Paper ment of General Services for use of their vehicles and facility,with presented at SAE World Congress,April,Detroit,MI,USA;2005.doi:10.4271/ ty 2005-01-1880. special appreciation to Kimberly Harbison for her assistance;John [7] Rugh J,Farrington R.Vehicle ancillary load reduction project close-out report: Rugh of the National Renewable Energy Laboratory, for technical an overview of the task and a compilation of the research results.Golden,CO: National Renewable Energy Laboratory (NREL), NREL/TP-540-42454; 2008. advice; former California Energy Commissioner Arthur Rosenfeld, <http://www.nrel.gov/vehiclesandfuel s/ancillary_loads/pdfs/42454.pdf>. for his support; and Philip Misemer of the California Energy Com- [8] Han T, Chen KH. Assessment of various environmental thermal loads on mission,for guiding our project. passenger compartment soak and cool-down analyses.Paper presented at SAE World Congress&Exhibition,April,Detroit,MI,USA;2009.doi:10.4271/2009- 01-1148. 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Police Car Options 2013 Dodge Charger SE 2013 Volkswagen Passat 2013 Toyota Prius Two 2.0L TDI SE(Diesel) Model 4dr Rear-wheel Drive Sedan 4dr Sedan 5dr Hatchback TMV $25,950 $25,446 $24,027 MSRP 25995 26225 24200 Destination Charge 995 795 795 Invoice Price 25016 25150 22748 Total List Price 26990 27020 24995 292-hp,3.6-liter V-6(regular Available Engines 140-h p,2.0-liter 1-4(diesel) 98-hp,1.8-liter 1-4(regular gas) gas) 5-speed automatic w/OD Available Transmissions and auto-manual8-speed 6-speed automatic w/OD 2-speed CVT w/OD automatic w/OD Fuel Economy City 18 mpg 31 mpg 51 mpg Fuel Economy Highway 27 mpg 43 mpg 48 mpg IIHS Crash Test Da.- Ad= aill. Side,Driver Torso Driver Torso Side,Driver Torso Driver Torso Side,Driver Pelvis/Leg Driver Pelvis/Leg Side,Driver Pelvis/Leg Driver Pelvis/Leg Front,Front Small Overlap - Acceptable - Rear,Dynamic Rating Good Good Good Side,Rear Passenger Pelvis/Leg Rear Passenger Pelvis/Leg Rear Passenger Pelvis/Leg Rear Passenger Pelvis/Leg Frontal Offset Crash Test Performance,Right Leg/Foot Right Leg/Foot Right Leg/Foot Right Leg/Foot Side,Driver Head and Neck Driver Head and Neck Driver Head and Neck Driver Head and Neck Side,Rear Passenger Head Rear Passenger Head Rear Passenger Head Rear Passenger Head Protection Protection Protection Protection Frontal Offset Crash Test Restraints Restraints Restraints Performance,Restraints Side,Rear Passenger Head and Rear Passenger Head and Rear Passenger Head and Neck Neck Neck Rear Passenger Head and Neck Side,Rear Passenger Torso Rear Passenger Torso Rear Passenger Torso Rear Passenger Torso Frontal Offset Crash Test Performance,Structure/safety 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airbags,rear center 3 impact airbags,rear center 3 impact airbags,rear center 3 Safety Overview point seatbelt,ABS brakes, point seatbelt,ABS brakes, point seatbelt,ABS brakes, immobilizer immobilizer immobilizer Drive-Type Overview rear wheel drive front wheel drive front wheel drive AM/FM/Satellite-prep,clock, AM/FM/HD/Satellite, seek- AM/FM/Satellite-prep, AM/FM stereo,seek-scan,in- scan,in-dash mounted 6-disc seek-scan,in-dash mounted dash mounted single CD,MP3 CD changer,MP3 decoder,8, Audio Overview single CD,MP3 decoder,6, theft deterrent,window grid decoder,6,window grid window grid antenna,radio diversity antenna,radio antenna,radio steering wheel steering wheel controls controls steering wheel controls Interio' NM Illir 1111 Air conditioning,front dual zone front manual Air conditioning,front automatic _ Air filter Standard Standard Standard Underseat ducts Standard Standard Standard Auxiliary visors dual N/A N/A Cargo concealed storage N/A N/A Standard Cargo net Standard Standard Available Cargo tie downs N/A Available Standard Clock in-radio display analog in-dash Compass N/A Standard N/A Cruise control Standard Standard Standard Adaptive cruise control N/A N/A N/A Cup holders front and rear front and rear front and rear Gear shift knob trim urethane leather metal-look - 12V DC power outlet 3 3 2 Ashtray N/A N/A Available _ Overhead console mini with storage mini with storage mini with storage Floor console full full full Floor mats carpeted front&rear carpeted front&rear Front windows power power power Rear windows power power power 1-Touch Window Up driver and passenger driver and passenger front and rear 1-Touch Window Down driver and passenger driver and passenger front and rear Programmable garage door N/A N/A Available opener Instrumentation analog analog digital Oil pressure gauge Standard N/A N/A Driver information center Standard N/A Standard Tachometer Standard Standard N/A Trip computer Standard Standard Standard Water temp gauge Standard Standard N/A Drive battery level gauge N/A N/A Standard Power/regeneration gauge N/A N/A Standard Low fuel warning Standard Standard Standard Service interval warning Standard Standard Standard Exterior temperature display Standard Standard Standard Lighting-glovebox Standard Standard Standard Lighting-map lights front&rear front&rear front Lighting-dome light fade fade fade Lighting-cargo light Standard Standard Standard Illuminated vanity mirrors driver and passenger driver and passenger driver and passenger Rear window defogger Standard Standard Standard Rearview mirror day-night auto-dimming day-night day-night Mirrors-visor vanity mirrors driver and passenger driver and passenger driver and passenger Fuel door release power N/A mechanical Remote trunk release power power N/A Retained accessory power Standard Standard Standard Seatback storage pockets 2 2 1 Tilt-Wheel adjustable steering Standard Standard Standard column Steering wheel material urethane leather urethane Voice recorder Available N/A N/A Air compressor N/A N/A N/A Seat Front seat type bucket bucket bucket Seating capacity 5 passengers 5 passengers 5 passengers Front seat driver direction 6-way power 8-way power 6-way controls Police Car Options 2013 Dodge Charger SE 2013 Volkswagen Passat 2013 Toyota Prius Two 2.0L TDI SE(Diesel) Front passenger seat direction 4-way 4-way 4-way controls Lumbar support driver driver and passenger N/A Front armrests center center center Front head restraints adjustable adjustable adjustable driver and front passenger driver and front passenger driver and front passenger Heated front seats heated-cushion,heated- heated-cushion,heated- heated-cushion,heated- seatback seatback seatback Memory N/A N/A Rear seats 60-40 bench 60-40 bench 60-40 bench Rear armrest Standard Standard Standard Rear head restraints 3-fixed 3-adjustable 3-adjustable Heated rear seats Available N/A Seat trim cloth leatherette cloth Police Car Options 1•13 Dodge Charger SE 2013 Volkswagen Passat 2013 Toyota Prius Two 2.0L TDI SE(Diesel) Entertainmen AM/FM/Satellite-prep,seek- AM/FM/HD/Satellite,seek- Radio AM/FM stereo,seek-scan scan scan CD player in-dash mounted single in-dash mounted 6-disc in-dash mounted single MP3 capability Standard Standard Standard Auxiliary audio input Standard Standard Standard Steering wheel audio controls Standard Standard Standard Voice recognition Available N/A Speakers 6 8 6 Speed-Sensitive Volume Standard Standard Standard Bluetooth Compatibility Available Standard Standard Safety and Security Airbags,frontal driver and front passenger driver and front passenger driver and front passenger Airbags,side impact seat mounted,driver and seat mounted,driver and seat mounted,driver and passenger passenger passenger Airbags,side curtain curtain 1st and 2nd row curtain 1st and 2nd row curtain 1st and 2nd row Airbags,knee protection driver driver Occupant sensor Standard Standard Standard Traction control ABS and driveline ABS and driveline ABS and driveline Height adjustable safety belts front front front Seatbelt pretensioners front front front Headlights halogen halogen halogen Exterior light control fully automatic fully automatic auto off Delay off headlamps Standard Standard Standard Headlight washer Standard Standard Standard Daytime running lights Standard Standard Standard LED brakelights Standard Standard Door curb lights 4 4 2 Illuminated entry Standard Standard Standard _ Parking assist Available N/A Remote keyless entry keyfob(all doors) keyfob(all doors) keyfob(all doors) Keyless access system Standard Standard Panic alarm Standard Standard Standard Door locks power with 2 stage unlock power with 2 stage unlock power with 2 stage unlock Rear child safety door locks Standard Standard Standard Content theft-deterrent alarm Available Available Available system Ignition disable Standard Standard Standard Lane departure N/A N/A First aid kit N/A Available Available Theft deterrent radio N/A Standard N/A Blind spot sensor Available N/A Low tire pressure warning Standard Standard Standard Warranty Warranty-Basic(mths/miles) 36/36,000 36/36,000 _ 60/60,000 Warranty-Power Train 60/100,000 96/100,000 96/100,000 (mths/miles) _ Warranty-Maintenance N/A 36/36,000 24/25,000 (mths/miles) Exterior Antenna window grid window grid window grid Body material galvanized steel/aluminum fully galvanized steel galvanized steel/aluminum Paint clearcoat monotone clearcoat monotone clearcoat monotone Bodyside moldings N/A body-colored N/A Grille trim chrome black Fog/driving lights N/A N/A Door count 4 doors 4 doors 4 doors Rear cargo door trunk trunk liftgate Tinted windows light light light Rear window type fixed fixed fixed Mirrors dual power remote dual power remote dual power remote Heated side mirrors Available Standard Standard Sunroof N/A N/A Tires P215/65TR17.0 BSW AS P215/55HR17.0 BSW AS P195/65SR15.0 BSW AS Wheels 17"silver aluminum 17"silver aluminum 15"aluminum Spare tire and wheel compact steel compact steel compact steel Windshield wipers-front variable intermittent variable intermittent variable intermittent Rear window wipers N/A fixed interval Mud flaps N/A Available Available Police Car Options 2013 Volkswagen Passat: I 2013 Dodge Charger 2013 Toyota Prius Two 2.0L TDI SE(Diesel) Met Engine 3.6L V-6 2.OL 1-4 1.8L 1-4 Engine-valvetrain DOHC DOHC(intercooled turbo) DOHC Brakes 4-wheel disc 4-wheel disc 4-wheel disc Antilock braking system(ABS) 4-wheel 4-wheel 4-wheel Brake assist Standard Standard Standard Regenerative brakes N/A Standard Drive type rear-wheel front-wheel front-wheel Engine block heater Available Standard N/A Exhaust stainless steel stainless steel stainless steel Steering rack&pinion rack&pinion rack&pinion Speed sensitive steering N/A Standard N/A Suspension tuning touring regular regular Front suspension type short and long arm strut strut Front anti-roll bar Standard Standard Standard Front shocks gas-pressurized gas-pressurized gas-pressurized Front springs coil coil coil Rear suspension type multi-link multi-link torsion beam Rear anti-roll bar Standard Standard Available Rear shocks gas-pressurized gas-pressurized gas-pressurized Rear springs coil coil coil Electronic stability system Standard Standard Tiptronic automatic Standard Standard N/A Transmission 5-spd auto w/OD 6-spd man w/OD 2-spd CVT w/OD Axle ratio 2.65 3.68 4.11 Remote vehicle starting system Available Available Police Car Options 2013 Dodge Charger SE 2013 Volkswagen Passat 2013 Toyota Prius Two 2.0L TDI SE(Diesel) Specifications Exterior length 199.9" 191.6" 176.4" Exterior body width 75.0" 72.2" 68.7" Exterior height 58.4" 58.5" 58.7" Engine 3.6L V-6 2.0L 1-4 1.8L I-4 Horsepower 292 @ 6,350 rpm 140 @ 4,000 rpm 98 @ 5,200 rpm Torque 260 @ 4,800 rpm 236 @ 1,750 rpm 105 @ 4,000 rpm SAEJ1349 AUG2004 compliant Standard N/A Hybrid system net power N/A N/A 134 @ rpm Hybrid electric motor 1 N/A N/A 80 @ rpm horsepower Hybrid electric motor 1 torque N/A N/A 153 Fuel economy-city 18 mpg 31 mpg 51 mpg Fuel economy-highway 27 mpg 43 mpg 48 mpg Bore-and-Stroke 3.78/3.27" 3.19/3.76" 3.17/3.48" Curb weight 3,961 lbs. 3,393 lbs. 3,042 lbs. Gross vehicle weight rating 5,100 lbs. 4,630 lbs. 3,979 lbs. (GVWR) Payload N/A 1,237 lbs. 825 lbs. Maximum Trailer Weight 1,000 lbs. 1,000 lbs. N/A Wheelbase 120.2" _ 110.4" 106.3" Front track 63.4" 62.1" 60.0" Rear track 63.8" 61.0" 59.8" Turning radius 18.8' 18.2' 17.1' Drag coefficient 0.3 0.29 0.25 Front legroom 41.8" 42.4" 42.5" Rear legroom 40.1" 39.1" 36.0" Front headroom 38.6" 38.3" 38.6" Rear headroom 36.6" 37.8" 37.6" Front hiproom 56.2" _ 52.7" Rear hiproom 56.1" _ 51.2" Front shoulder room 59.5" 56.9" 54.9" Rear shoulder room 57.9" 57.0" 53.1" Luggage volume 15.4 cu.ft. 21.6 cu.ft. Luggage volume(max) 15.4 cu.ft. 15.9 cu.ft. N/A Passenger volume 105 cu.ft. 102 cu.ft. 94 cu.ft. Fuel tank 19.1 gal. 18.5 gal. 11.9 gal.