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HomeMy Public PortalAbout04.19.2023 Park Commission Meeting Packet POSTED AT CITY HALL: April 14, 2023 PARK COMMISSION AGENDA WEDNESDAY, APRIL 19, 2023 7:00 P.M. CITY HALL (2052 County Road 24) 1. Call to Order 2. Changes to Agenda 3. Approval of Draft Park Commission Minutes a. Minutes of the January 18, 2023 Regular Park Commission Meeting b. Minutes of the March 15, 2023 Regular Park Commission Meeting 4. Update from City Council Proceedings 5. Representative at next City Council Meeting 6. Staff Report 7. Adjourn CITY OF MEDINA PARK COMMISSION DRAFT Meeting Minutes January 18, 2023 Page 1 of 5 The Park Commission of Medina, Minnesota met in regular session on January 18, 2023 at 7:00 1 p.m. 2 3 2022 Chairperson Mary Morrison presided. 4 5 1. CALL TO ORDER 6 7 2022 Chairperson Mary Morrison called the meeting to order at 7:00 p.m. 8 9 Present: Park Commissioners Terry Sharp, Steve Webster, Will Gunter and Tom Mayer. Youth 10 Park Commissioners Katya Cavanaugh and June Ney. 11 12 Absent: Park Commissioners Troy Hutchinson, Nila Norman. 13 14 Also Present: Public Works Director Steve Scherer, Public Works Administrative Assistant Lisa 15 DeMars, and Park Commission Liaison to City Council Councilmember Joe Cavanaugh. 16 17 2. INTRODUCTION OF NEW PARK COMMISSION MEMBER 18 19 Morrison welcomed Park Commissioner Mayer and although Hutchinson was absent, thanked 20 him for volunteering to serve another term. The members of the commission introduced 21 themselves. 22 23 3. APPOINTMENTS OF OFFICERS 24 25 Morrison opened the floor for nominations for the position of Chair, Vice Chair, and Secretary. 26 27 Sharp nominated Morrison for Chair. 28 29 Morrison nominated Sharp for Vice Chair. 30 31 Morrison nominated Norman for Secretary. 32 33 Motion by Sharp, seconded by Webster, to elect Morrison as Chair. Motion carries 34 unanimously. 35 36 Motion by Morrison, seconded by Gunter, to elect Sharp as Vice Chair. Motion carries 37 unanimously. 38 39 CITY OF MEDINA PARK COMMISSION DRAFT Meeting Minutes January 18, 2023 Page 2 of 5 Motion by Morrison, seconded by Webster, to elect Norman as Secretary. Motion carries 1 unanimously. 2 3 4. ADDITIONS TO THE AGENDA 4 5 K.Cavanaugh requested time to discuss emergency telephone stations at Hamel Legion Park. 6 Morrison invited K.Cavanaugh to present after the City Council update. 7 8 5. APPROVAL OF MINUTES 9 10 A. Approval of the November 16, 2022 Park Commission Meeting Minutes 11 Morrison noted prior to the meeting page numbering corrections are to be incorporated. 12 13 Motion by Sharp, seconded by Gunter, to approve the November 16, 2022 Park Commission 14 minutes as amended. Motion carries unanimously. 15 16 6. CITY COUNCIL UPDATE 17 18 J.Cavanaugh provided an update on recent City Council Actions. 19 20 Scherer noted contract with HAC will be negotiated in the upcoming months, and that the group 21 100% supports modifying their process to include a pre-registration period for Medina kids. 22 23 Gunter asked if the City has thought about negotiating depreciation and maintenance into the 24 contract. He also asked if the City has statistics, by organization, based on usage of the park. 25 26 Sharp suggested seeking out a college intern to assist with the creation of a building/building 27 asset inventory list for reference when calculating depreciation and maintenance. 28 29 J.Cavanaugh and the Park Commission agree the City should look into reduced rates for 30 residents of the City. 31 32 Sharp offered to inquire with the Maple Grove Park system to find out how they handle resident 33 rates and building inventories. 34 35 Scherer took notes to discuss with City Staff. 36 37 4. ADDITIONS TO THE AGENDA – BLUE LIGHT EMERGENCY PHONES 38 39 CITY OF MEDINA PARK COMMISSION DRAFT Meeting Minutes January 18, 2023 Page 3 of 5 K.Cavanaugh presented a handout for Blue Light Emergency Phones which is a solar powered 1 emergency call box that anyone could utilize if in a dangerous situation. Upon picking up the 2 phone a strobe light is activated, and immediately dispatched to emergency personnel. The 3 phones are common on college campuses. K.Cavanaugh expressed interest in installing a unit at 4 Hamel Legion Park; one of our most frequented parks with expected attendance growth after the 5 grandstand is built. 6 7 Sharp commented the phones are a great amenity and asked for the cost associated with 8 installation and maintenance, and whether grant money is available. 9 10 K.Cavanaugh didn’t have cost at the moment but noted the unit is powered by solar; which 11 would minimize maintenance costs. 12 13 Mayer frequents the park and observes a high percentage of individuals using cellphones thus 14 questioned if the phones are necessary. K.Cavanaugh stated her research indicated crime rates 15 go down when these phones are available and envisions the phones being utilized by young 16 children or older adults who might not carry cellphones. 17 18 Webster asked where the call is dispatched, Hennepin County or directly to the Medina Police 19 Department. After some discussion, the Park Commission concluded calls would likely go to a 20 dispatch center. 21 22 The Park Commission had positive feedback and asked K.Cavanaugh to do a little more 23 research, speak with the Medina Police Chief, and research grant opportunities, and present 24 options and costs. K.Cavanaugh agreed to do more research. 25 26 7. 2023 PARK COMMISSION GOALS 27 28 The Park Commission discussed annual events and goals for the year. The following 29 goals/actions were created: 30 31 April 29, 2023 Clean up day. The Park Commission expressed interest in participating at Clean 32 up day and instructed DeMars to add an agenda item in February or March, to finalize display 33 ideas and participation commitment. 34 35 May 17, 2023 Park Tour. The Park Commission noted their preference to keep the tour limited to 36 one evening, and for the park tour only. 37 38 June 21, 2023 Capital Improvement Plan Review. The Park Commission is more comfortable 39 participating in maintenance of the asset inventory, now that DeMars has shared the existing list. 40 CITY OF MEDINA PARK COMMISSION DRAFT Meeting Minutes January 18, 2023 Page 4 of 5 August 1, 2023 Night to Unite Neighborhood Celebrations. This event is hosted by the Police, 1 and added to the Park Commission event list for awareness as some events last year took place in 2 parks. DeMars agreed to share scheduled events, when they become available, so Park 3 Commissioners have the option to attend. 4 5 September 16, 2023 Medina Celebration Day. The Park Commission expressed interest in 6 participating at Celebration Day with a tent and display located next to the Public Works and 7 Police area and instructed DeMars to add an agenda item in August to finalize display ideas and 8 participation commitment. 9 10 Grant Research. Seek grant opportunities for playground equipment, backstops, trails, buckthorn 11 removal, etc. Subcommittee: Webster, K.Cavanaugh, DeMars. 12 13 Clydesdale Trail. Repave failing sections of trail from CR116 to CR101 (Tolomatic to Holiday). 14 15 Hackamore Trail. Trail will be on Corcoran (North) side of street and is still in planning stage. 16 17 Medina Road Trail. Pave shoulder from corner of Hunter & Medina Road heading West. 18 19 Townline Road Trail. Pave trail. 20 21 Deer Hill Preserve Trail. Finalize securement of the trail easement. 22 23 Hunter Lions Park. Continue implementing phased park improvements. Subcommittee: Mayer, 24 Scherer, Webster. 25 26 Lakeshore Park. Install canoe / kayak racks. Install seating areas. 27 28 Medina Morningside Park. Replace baseball backstop and benches. 29 30 Medina Lake Preserve. Begin clean-up / development (woods). Trail head and pavilion (this item 31 will likely push to 2024 & beyond). 32 33 Hamel Legion Park. Grandstand at Paul Fortin Field. Privacy fencing and planting trees on 34 property line. Scoreboard completion (all are HAC projects). 35 36 Chippewa Road park land. Name the park. Begin the plan / design concept process. Plant 37 nursery stock. Subcommittee: Gunter, Ney, Webster, Scherer, DeMars, Finke. 38 39 Shawnee Woods. Trail entrance sign. 40 41 Walnut Park. Update signage (stormwater education opportunity). 42 43 Potential Land Acquisition. City Council is always on the lookout for opportunities. 44 CITY OF MEDINA PARK COMMISSION DRAFT Meeting Minutes January 18, 2023 Page 5 of 5 Park Commissioner Park Assignments for 2023 – Park Commissioners should review their 1 assigned park(s), update the asset inventory for their park(s), and recommend any changes to the 2 Capital Improvement Plan for their park(s). 3 4 Holy Name Park - Gunter 5 Hunter Lions Park - Mayer 6 Rainwater Nature Area - Morrison 7 Hamel Legion Park - Webster, K.Cavanaugh 8 Medina Morningside Park - Norman 9 Lakeshore Park - Hutchinson 10 Walnut Park - Hutchinson 11 Maple Park - Hutchinson 12 Tomann Preserve - Norman 13 Medina Lake Preserve - Sharp 14 The Park at Fields of Medina - Sharp 15 Shawnee Woods - Sharp 16 Land on Chippewa Road - Webster, Ney 17 City Hall - Morrison 18 19 8. STAFF REPORT 20 21 DeMars asked if any Park Commissioner had questions regarding the staff report. 22 23 Morrison directed attention to the roster for Park Commission representation at City Council 24 meetings and instructed the Park Commission to add dates to their calendar, or trade with another 25 Park Commissioner if unable to attend. 26 27 Sharp and Morrison instructed DeMars to provide bullet points from meetings to aid the Park 28 Commissioners in providing useful updates to the City Council. DeMars agreed to provide 29 bullet points. 30 31 9. ADJOURN 32 33 A motion was made by Mayer, seconded by Sharp, to adjourn the meeting. 34 35 The meeting was adjourned at 8:40 p.m. Minutes prepared by Lisa De Mars. 36 CITY OF MEDINA PARK COMMISSION DRAFT Informal Meeting Minutes March 15, 2023 Page 1 of 3 The Park Commission of Medina, Minnesota met in regular session on March 15, 2023 at 7:00 1 p.m. 2 3 Vice Chairperson Terry Sharp presided. 4 5 1. CALL TO ORDER 6 7 Vice Chairperson Terry Sharp called the meeting to order at 7:00 p.m. 8 9 Present: Park Commissioners Terry Sharp, Nila Norman and Tom Mayer. Youth Park 10 Commissioners Katya Cavanaugh and June Ney. 11 12 Absent: Park Commissioners Mary Morrison, Troy Hutchinson, Steve Webster and Will Gunter. 13 14 Also Present: Public Works Director Steve Scherer, Public Works Administrative Assistant Lisa 15 DeMars, Planning Director Dusty Finke and Park Commission Liaison to City Council 16 Councilmember Joe Cavanaugh. 17 18 Vice Chairperson Terry Sharp determined that a quorum was not present and recommended that 19 the meeting continue informally. The Commissioners in attendance agreed to continue the 20 meeting informally. 21 22 2. ADDITIONS TO THE AGENDA 23 24 Sharp stated no additions to the agenda would be considered because a quorum was not present. 25 26 3. APPROVAL OF MINUTES 27 28 Sharp noted approval of the January park commission minutes would carry over April, or at the 29 next meeting where a quorum was present. 30 31 4. CITY COUNCIL UPDATE 32 33 Joe Cavanaugh provided an update on recent City Council Actions. 34 35 5. CATES INDUSTRIAL PARK – Oppidan Investments – Preliminary Plat and Site Plan 36 Review 37 38 CITY OF MEDINA PARK COMMISSION DRAFT Informal Meeting Minutes March 15, 2023 Page 2 of 3 Finke began the presentation noting that short of a quorum, the Commissioners may ask 1 questions and make informal comments. 2 3 Finke summarized Oppidan Investments has requested land use approvals for development of 4 approximately 310,000 square feet of warehouse/light industrial/office buildings on 5 approximately 30 acres east of Willow Drive, north of Chippewa Road. 6 7 Finke explained City’s subdivision regulations require up to one of the following amounts to be 8 dedicated for parks, trails, and open space purposes: 2.8 acres of land to be dedicated – 10% of 9 the buildable property or $250,000-$315,000 (estimated) in-lieu of land dedication – 8% of the 10 pre-developed market value or a combination of land and cash. 11 12 Finke further explained the City’s Parks and Trails plan do not identify future park or trail 13 improvements in the vicinity of the subject site, but it is important to reevaluate park and trail 14 needs when an amendment is proposed to the Comprehensive Plan. The Comprehensive Plan 15 identifies a search area for a neighborhood park to the east of the site, but the City has purchased 16 property at 2120 Chippewa Road for this park. 17 18 Finke noted the Park Commission did not previously believe an additional park is likely 19 necessary in the area. Finke reminded the Park Commission that during Comprehensive Plan 20 Amendment and Concept Plan Review they did not recommend requiring park land. The 21 Commission did recommend trail improvements. 22 23 Sharp made an informal recommendation to require dedication of trail easements as described in 24 the staff report, and with cash-in lieu of additional land dedication. Norman and Mayer agreed 25 with the informal recommendation. Youth Park Commissioners did not have any questions. 26 27 6. STAFF REPORT 28 29 DeMars asked if any Park Commissioner had questions regarding the staff report. There were 30 none. 31 32 DeMars reminded the Park Commission that city wide clean-up day is on Saturday April 29. 33 Sharp instructed DeMars to prepare visuals for Hunter Park Renovations, the new parkland 34 property on Chippewa Road, and to have park brochures available to hand out to residents. 35 Norman commented the tabletop display is a great opportunity to capture input from residents. 36 Sharp agreed and mentioned placing the park stand next to the butterfly garden stand seemed to 37 attract the crowds. 38 39 CITY OF MEDINA PARK COMMISSION DRAFT Informal Meeting Minutes March 15, 2023 Page 3 of 3 ADJOURN 1 2 A motion was made by Mayer, seconded by Sharp, to adjourn the meeting. 3 4 The meeting was adjourned at 7:31 p.m. Informal Minutes prepared by Lisa De Mars. 5 1 MEMORANDUM To: Medina Park Commission From: Lisa DeMars, Public Works Assistant Date: April 11, 2023 Meeting: April 19, 2023 Subject: Park Commission Meeting Report 2. Changes to Agenda If any Park Commissioner wishes to add an item to the agenda after the agenda has already been posted, the agenda item must be proposed at this point in the meeting. The Park Commission must agree to add the item by motion. No attachments for this item. 4. Update from City Council Proceedings This is a reoccurring agenda item to have the City Council Liaison to the Park Commission give an update at each meeting on what is happening at the Council level. City Council member Joseph Cavanaugh has been appointed as the Liaison to the Park Commission for 2023. No attachments for this item. 5. Representative at next City Council Meeting Upcoming council meetings will be held on May 2 and 16, and June 6 and 20. Troy Hutchinson is on the roster for May; Steve Webster is on the roster for June. Steve Scherer will continue to provide meeting updates if you are unable to attend or trade dates with another Park Commissioner. No attachments for this item. Staff Report Upcoming Events. City Wide Clean-up Day: Saturday, April 29 from 8:00a.m. to 12:00p.m. at Public Works, 600 Clydesdale Trail. Annual Park Commission Park Tour: Wednesday, May 17 from 5:00p.m. to 8:00p.m. Park Commissioners should arrive at City Hall to board the bus promptly at 5:00p.m. Park Commissioners are welcome to give an update on their park assignments. Boxed lunches will be provided. The bus tour is in lieu of the regular scheduled Park Commission meeting. Park Maintenance Update. Hamel Legion: construction to replace the scoreboard located on Paul Fortin field will begin after road weight restrictions are lifted. Parkland on Chippewa Road: Public Works will plant any trees which are not sold at clean-up day on the parkland for use on City properties. Youth Park Commission. Staff recognizes Youth Park Commissioner Katya Cavanaugh for her contributions over the last two years and wishes her the very best in all future endeavors. Staff will reach out to candidates retained on file from the last application cycle to fill the vacancy. General Items. This is a reoccurring agenda item for Park Commissioners or Staff to give a verbal update on any other general park items. Staff representation at the April 19 Park Commission meeting will be Public Works Director Steve Scherer and Public Works Administrative Assistant Lisa DeMars.