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HomeMy Public PortalAbout07-14-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JULY 14, 2011 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, July 14, 2011, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Don Benedict, David Mears, Don Benney and Gerald Showah. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the July 7, 2011 meeting. Lawson made a motion to amend the minutes to remove the name and address of the person that was listed under the Non - renewal of a Handicapped Parking Sign with a second by Foster. The motion was unanimously passed. Foster moved to approve the amended minutes with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for July 15, 2011 in the amount of $106,047.66. She explained of that total $15,901.04 was paid to Milestone for Hot and Cold Mix. Lawson moved to approve with a second by Foster. The motion was unanimously passed. ROAD CLOSURES A. Robinson brought to the board a request that was presented by Lieutenant Don Benedict and submitted by Pastor Cassandra Brown from New Beginnings of Life Ministries for the closure of 56 NW "H" Street, blocked at both ends, and Vine Street on Jul? 31, 2011 from 7:00 AM to 8:00 PM for a carnival. Foster moved to approve with a second by Lawson. The motion was unanimously passed. B. The closure that was on the agenda for the closure of Rich Road between Flatley Road and NW 11th Street from July 18, 2011 through July 22, 2011 for a storm sewer replacement was removed from the agenda and will be submitted at a later date. Board of Works Minutes July 14, 2011 Page 2 of 3 C. Robinson brought to the board a request that was presented by Lieutenant Don Benedict and submitted by A Plus Signs for the closure of East Main Street between Stn and 9th Streets including the sidewalks on Monday, July 18, 2011 all day with a rain date on Tuesday, July 19, 2011 to place a new sign on the US Bank building. Foster moved to approve with a second by Lawson. The motion was unanimously passed. DISPLAY OF AN ANTIQUE AUTOMOBILE A. Robinson brought to the board a request that was presented by Lieutenant Don Benedict and submitted by Karen Chasteen, President of the Starr Gennett Foundation for permission to display a Model T Automobile on the sidewalk in front of the Civic Theatre on July 23, 2011 as a prop for the concert that will be Featuring the Music of Louis Armstrong leaving, a 48" unobstructed pathway. Lawson moved to approve with a second by Foster. The motion was unanimously passed. HANDICAPPED PARKING SIGN RENEWALS A. Robinson brought to the board a request that was presented by Lieutenant Don Benedict for the approval of a Handicapped Parking sign renewal at 326 South 15th Street for Rosalee C. O'Conner. Foster moved to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was submitted by Community Development Specialist Sharon Palmer for the approval of Change Order No. 1 for Contract No. 115 -2010 with Thor Construction for the NSP Grant. Lawson moved to approve with a second by Foster. The motion was unanimously passed. B. Robinson told the board that Change Order No. 1 to Contract No. 129 -2011 with Thor Electric for Construction Rehab was tabled at this time. AMENDMENTS A. Robinson brought to the board a request that was presented by Assistant City Attorney Kim Vessels for the approval of Amendment No. 1 to Contract No. 80 -2010 with Bureau Veritas North America, Inc for groundwater sampling and consulting services for the former Carpenter Plant in the increased amount of $5,400.00. Foster moved to approve with a second by Lawson. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board a bid opening for Dump Trucks for the Street Department. Those bids are as follows: 1. Shirk's International - $205,696.50 for two dump trucks 2. Selking International - $101,533.00 each Board of Works Minutes July 14, 2011 Page 3 of 3 B. Robinson brought to the board a bid opening for Street Milling / Paving for 2011 — Phase 1. There was one bid submitted by Milestone with a total of $183,021.85. In addition to the bid was $285.00 for each manhole that needs to be adjusted and $475.00 each to replace manhole castings and adjust to grade. C. Robinson brought to the board a bid opening for Washer / Extractor and Dryer for the Fire Department. Those bids are as follows: 1. Haiges Machinery Co - $13,127.66 2. H -M Company - $15,888.00 D. Robinson brought to the board a bid opening for Bus Stop Shelters. Those bids are as follows: 1. Tolar Manufacturing Co. - $119,115.00 2. Brasco International - $93,840.00 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk