HomeMy Public PortalAbout20110414 CC Packet
3.24.2011 CC Minutes prepared by vow Page 1 of 8 20110324 City Council Minutes Mayor Buelterman called the consent agenda meeting to order at 6:30pm on Thursday, March 24, 2011. Council
members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams and Paul Wolff. Also present were City Attorney Bubba Hughes, City
Manager Diane Schleicher and Vivian Woods, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: 3/10/2011 City Council Minutes Appointment of Shirley
Sessions to serve as ex officio on Friends of Tybee Theater Board GEFA ECBG change order request #02: credit of $674.00 to line item 100-6210-54-1450-total contract amount $200,148.73
Storm Water Management Program Agreement with MPC, budgeted at $15,000 annually to line item 4250-52-1201 Paul Wolff moved to go into executive session, Frank Schuman seconded. The vote
was unanimous. Shirley Sessions moved to go back into regular session, Paul Wolff seconded. The vote vote was unanimous. Mayor Buelterman adjourned the consent agenda meeting. Mayor
Buelterman called the regular meeting of the city council to order at 7:00pm. Those present at the consent agenda also attended the regular meeting. Dick Smith gave the invocation and
everyone recited the Pledge of Allegiance to the Flag. Mayor Buelterman announced and invited everyone to the Bicycle Rodeo on Saturday, March 26th from 1:00 to 4:00 at the Old School
Cafeteria. Wanda Doyle gave an update on the Beach Bum Parade. She stated one of the things the organizers are doing is putting publicity out with guidelines and rules for the parade.
The organizers are utilizing the Tybee Breeze, Savannah Morning News, WTOC, and WSAV for getting the word out. Organizers, Police, Fire Officials and City Staff have been meeting since
October. A lot of good has come from the publicity in the form of businesses and individuals offering money, etc. to offset the cost of the event. She intends to present a list to council
containing the rules for the parade, how many police officers are needed and locations, how many barricades are needed, all thing pertaining to public safety. The police department has
been very cooperative as well as the organizers and this has been a good learning experience for everyone involved. Doyle said before the parade the rules will be handed to all participants
and they will be required to sign a document stating they understand those rules and accept the repercussions if the rules are broken by their group which will result in the group being
asked to leave the parade. Recognition for Planning Commissioners Jay Burke, Randi Bryan and John Major was postponed. 20110414 CC Packet/vow/Page 1 of 44
3.24.2011 CC Minutes prepared by vow Page 2 of 8 Mayor Buelterman recognized and expressed appreciation to Judy Thompson on her retirement with Eighteen years of service to the City
of Tybee Island. She served as Chief Deputy Clerk for the Tybee Island Police Department. Appointment of additional members to the Ethics Commission.: Wanda Doyle asked how many appointments
were needed. Bubba Hughes responded and said this is one commission that was reduced to seven members. Mayor Buelterman stated this commission is required to hold an annual meeting but
has had to postpone it due to not having a quorum. Doyle asked what they would do if they cannot get enough people to apply to serve. Would they dissolve the commission? Hughes said
they would change its size or they could abolish the commission; although in order to be a certified city of ethics there is a requirement for a separate commission. Doyle asked would
we change the number to five in the ethics ordinance. Hughes answered yes. Mayor asked for the will of council. Shirley Sessions stated the people who have stepped up and agreed to serve
are to be commended. Kathryn Williams said we need to increase our efforts to get the word out to people in the community, expressing that this is an area in which we need volunteers.
Shirley Sessions moved to approve the reappointment of Frances Strickland to the Ethics Commission, Kathryn Williams seconded. The vote was unanimous. Mayor Buelterman stated they have
one citizen vacancy on the shore protection review ad hoc committee and Frances Strickland and Dale Williams have submitted applications. Paul Wolff moved to appoint Dale Williams to
the Shore Protection Ad Hoc Committee, Kathryn Williams seconded. The vote was unanimous. Paul Wolff gave a report on the East Coast Wind Symposium held in Boston. It was a long two
days in which he never left the hotel but it was very productive. There were fifteen people invited representing twenty coastal states. Among the people participating were the Regional
Energy Director Director for the State of Massachusetts and the lady that lead the support movement for Cape Wind, which is the only fully permitted offshore wind farm in the country.
There were representatives from the Great Lakes, where there are two wind farms about to complete the application process. Wolff said he learned a lot and the participants agreed towards
the end of the workshop to continue to act as sort of a semi formal committee, sharing resources and setting up a website open to the public to help educate and provide resources for
citizens and stakeholders to learn more about offshore wind and its positive and negative effects. One of the best things that came out of this was, the United Kingdom has enacted legislation
requiring the installation of thirty three gig watts of offshore wind by 2030 and they do not have the supply chain to accomplish this themselves. This is an incredible opportunity for
the United States to step in and fill needs for the demand of wind turban components. There are thousands of components in these; there are ball bearings, gears, cogs and blades. They
talked about working through the Atlantic Governors Alliance, formed last year in which we are notably absent. I plan to talk with Ron Stephens and see if we can’t talk to Governor Deal
about signing up to become a member of this alliance, which 20110414 CC Packet/vow/Page 2 of 44
3.24.2011 CC Minutes prepared by vow Page 3 of 8 represents everyone but Georgia on the East Coast in pursuit of developing off shore wind resources. This is an incredible economic development
opportunity that we can participate in and now is the time. Kathryn Williams announced the second meeting to discuss the Memorial Park Master Plan Update. The meeting will be held on
April 4th at 6:00pm at City Hall. She described the meeting as very informal and she encouraged everyone interested to attend. They intend to discuss the original recommendations and
determine which ones they want to move forward on. Their recommendation list is as follows: 1. Comprehensive drainage plan for the park. 2. Seek the services of an environmental biologist
and involve them in developing a drainage plan. They cited a biologist with DNR. 3. The City Attorney needs to address the encroachment issues cited in the final report of the committee.
Bubba has already started working on that. 4. We discussed ADA compliance and we want the city to make sure that we are in compliance or just confirm it. It was brought up that we have
handicap assessable picnic tables but there isn’t a ramp to get up on the slab of the pavilion. 5. At the time of the original park committee, Cullen Chambers agreed to research the
history of the pavilions that were constructed back by the CCC and also apply for any grants to rehabilitate them. Williams stated this is the list the committee wanted to present to
council at the next council meeting. Woody Hemphill, Campground Manager announced the Vintage Trailer Tour coming up on April 9th from 11:00 to 2:00. Tickets can be purchased at Seaside
Sisters and there is a web link on our websites: riversend.com and cityoftybee.org Hemphill gave the campground financial report for February 2011. Revenues were $57,100 up 25% from
the February 2010. We had a good month but unfortunately it is a winter month in which our expenses exceed our revenues. March looks strong and seasonal is just about here, if not already
here. here. We had a strong St. Patrick’s Day and are looking forward to a great April. Diane Schleicher said this information can be found on our website on the finance page, where
we keep all of our financial documents. Wanda Doyle gave a public safety update. She said one of the items on today’s agenda was the stop signs on 2nd Ave. The consensus after a vote
was taken was to make sure that all of the stop signs stay where they are. The recommendation was to do something at 7th and 13th. Mayor Buelterman asked how the stop signs are organized
between Butler and Jones. There are some streets that have them and some do not. Doyle said she doesn’t know but it seems that over time they have been installed according to citizens
requesting them. The committee discussed having a protocol and putting a procedure into place. Buelterman recommended the committee look at installing more stop signs 20110414 CC Packet/vow/Page
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3.24.2011 CC Minutes prepared by vow Page 4 of 8 between Butler and Jones to discourage people from using those streets in order to avoid traffic backups on Butler or Jones. Doyle agreed
to have the committee review this issue. Wanda Doyle explained a proposal coming from the Police Department for a student internship program through Armstrong, Savannah State and South
University. They’ve talked to these three colleges and there is a really big interest in getting interns who are seniors and are getting their Bachelor’s Degree in Criminal Justice,
to come and help with bike, foot, and beach patrols. Schleicher and Hughes will work out the specifics but the students will have to be screened and have a background check. The plan
is for only one student from each college. This program is working well in Virginia Beach. Chief Bryson and Demory Bishop have worked together to get the information for this proposal
in order to bring it to council. Schleicher clarified that the interns will not have arrest powers but will be observers and will be assisting by observation. They will not have a uniform
that looks like a police officer. Kathryn Williams stated for clarification back when council was exchanging e-mails on the stop sign, it was brought up when Diane came to Tybee one
of the questions she asked in trying to establish what she had authority over was signage. If we are going to change the way we handle that process, I think we need to have some dialogue
about it and come up with the protocols so that we are not informally changing it but are doing it through the proper channels and everyone is on the same page. Chantel Morton gave a
brief update about the better hometown program. She said Main Street is Economic Development within the context of Historic Preservation. She recently attended Downtown Development Day
at the Georgia Capital and the following statistics from Main Street and better hometown communities were shared: Net new jobs created 2,600; roughly 900 new businesses opened in 2010;
$130 Million private and public investments in 2010; 3.5 Million people attended events within downtowns of these communities. For the City of Tybee there were 6 new businesses opened;
twenty four new jobs created; $257,843 public/private investments and over 10,000 people have attended events staged in the corridor since July, 2010. She gave updates on the Tybee Shuttle
and the Locals Appreciation Card. Third Thursday’s start up again on April 21st from 5:30 to 6:30 at the South End. The third annual BHT Community Visioning Workshop will be on April
20, 2011 from 5-6:00pm in the City Hall Auditorium. Mayor Buelterman commended Chantel for doing an outstanding job. Wanda Doyle gave the Public Safety Committee’s recommendation to
council to accept the new Special Event Application revision. She explained the revisions are helpful because they tell you who to see for the permits associated with special events.
Diane Schleicher explained that one of the more significant items is standardizing that all the parades on Tybee could start as late as 3:00 with the exception of the Beach Bum. Wanda
Doyle moved to approve the changes to the special event permit application, Frank Schuman seconded. The vote was unanimous. Mike Neil, President, Tybee Island Marine Science Center Foundation
gave updates on programs such as Sidewalk to the Sea, where literally thousands of children will be coming out to Tybee; Turtle Trot on April 30th; Sea Kayak race on June 4th. He requested
city council to look into an ordinance banning the 20110414 CC Packet/vow/Page 4 of 44
3.24.2011 CC Minutes prepared by vow Page 5 of 8 taking of non regulated live shells including sand dollars and hermit crabs. He said we all enjoy walking along the beach and collecting
“dead” shells but the harvesting of live shells threatens this practice. We need to protect the asset of these live animals for the future and visitors. Frank Schuman stated there is
a lot of rental property surrounding his property and he often sees ghost crabs running across his property. People go out at night and collect them along with live sand dollars that
you see lined up on their driveways. People don’t realize that sand dollars are a sand stabilizer. He is in favor of creating an ordinance to protect these valuable assets. Dick Smith
stated that the proceeds from Sisters on the Fly will go to the Tybee Theater. Please buy a ticket because we need the money to get the theater up and running in order to have plays
and movies on Saturday mornings. Mayor Buelterman gave the list of consent agenda items and called for a a motion. Paul Wolff moved to approve the consent agenda, Frank Schuman seconded.
The vote was unanimous. 1st Reading Section 34.85, Business Site Location: Parking Area -removal 13th Street from available sites. Discussion: Mayor Buelterman said this item came out
of the Saturday workshop and the consensus of council was to remove the location from the ordinance. Wanda Doyle moved to approve the removal of 13th Street location from the beach business
ordinance, Kathryn Williams seconded. The vote was unanimous. 1st Reading, Section 3-020, continuance of nonconforming uses/structures. Bubba Hughes said 3-020 has been changed according
to discussions at the workshop and the provisions have been made that basically permit the expansion of non conforming residential uses or structures, if it won’t further encroach and
will otherwise comply with all the other building codes. It’s for structures that are only non-conforming to the extent that they already encroach on the setback. Kathryn Williams moved
to approve 1st reading on section 3-020.Paul Wolff seconded. The vote was unanimous. 2nd Reading, Section 3-070, Permissible Structures per lot/accessory structures-1st Reading was approved
on December 13, 2010. Bubba Hughes said this is a troublesome ordinance but Dianne Otto is anxious to get something on the books regarding this topic because right now we don’t have
anything. Doyle asked for the definition of accessory structure. Hughes said it is a building subordinate to the main building on the same lot and used for purposes customarily incidental
to the use of the main building. It’s just an accessory it can’t be used as a residential or commercial building. It’s intended to address it as a storage shed, green house or detached
garage; anything of that nature. This subject comes up frequently because you can have only one principal structure on a lot. Buelterman asked for definition of principle structure.
Hughes said in residential it would be the main house. 20110414 CC Packet/vow/Page 5 of 44
3.24.2011 CC Minutes prepared by vow Page 6 of 8 Kathryn Williams moved to approve 3-070 on 2nd Reading, Paul Wolff seconded Bill Garbett suggested 3-070 be carried over to the next
meeting. Kathryn Williams said given that two council members did not receive a copy of the ordinance, she would withdraw her motion, Paul Wolff withdrew his second but said the ordinance
contains only the changes suggested during the council meetings and workshop that they all agreed upon. Hughes suggested having all new black and white documents of proposed ordinances
for council’s review at the next meeting. After discussing Buelterman suggested Hughes provide what he thinks is best for council to review. Shirley Sessions moved to continue 3-070
to April 14th, Wanda Doyle seconded. The vote was unanimous. 1st Reading, Section 3-080, Off Street Parking Requirements. Hughes said the changes from the workshop are highlighted, Buelterman
suggested they approve it as 1st reading and come back and amend the table at 2nd reading based on if somebody can find out if there are state or national standards with respect to dimensions
for off-street parking. Kathryn Williams moved to approve section 3-080 on 1st reading, Paul Wolff seconded. The vote was unanimous. 1st Reading , Article 3, Sections 3-010, 3-090, 3-100,
3-110, 3-120, 3-150, 3-160, 3-165, 3-170, 3-180, 3-210, 3-220, 3-230, and 3-240. 3-010-Paul Wolff moved to approve for 1st reading, Kathryn Williams seconded. The vote was unanimous.
3-090-Bill Garbett moved to approve as written, Kathryn Williams seconded. The vote was unanimous. 3-100-Paul Wolff moved to insert requirement for special review before any alteration,
damage or removal of dunes is allowed, Kathryn Williams seconded, Paul Wolff moved to amend his motion to exempt the city from the requirement to have a special review for public projects,
Kathryn Williams seconded. Doyle asked if this would mean the organizers of the Polar Bear Plunge would have to have a special review in order to put that little fence up. Williams said
she didn’t see how that would apply to altering, damaging or removing the dunes. Buelterman said that should be determined as part of the special event permits process. The vote was
Wolff, Williams, Garbett, Schuman and Sessions in favor and Doyle opposed. 20110414 CC Packet/vow/Page 6 of 44
3.24.2011 CC Minutes prepared by vow Page 7 of 8 3-110-Paul Wolff said there is a huge distinction between modular homes and manufactured homes. He recommended changing the wording from
manufactured to modular homes. After discussion it was decided to ask Bubba Hughes to look into those distinctions and get the right wording. 3-120-Council looked at this ordinance and
determined no changes were needed. 3-150 Prohibited uses in Residential Districts. Kathryn Williams moved to approve Section 3-150 with striking of the phrase in open areas, Bill Garbett
seconded. The vote was unanimous. 3-160 Screening between adjacent residential and commercial. Wanda Doyle asked if grass could be used. Paul Wolff said no because this is talking about
screening. Bill Garbett said his notes reflect that grass can be used because it was discussed when Gerald was asking about a vegetative buffer and we said yes that 6 feet of grass was
the vegetative buffer. Bill said if you are in a C-1 or C-2 district you should expect commercial activities next to you and why wouldn’t the residential user have to provide as much
of the buffer as the commercial user. Bubba explained his interpretation; if this ordinance is passed like it is, the burden would be on the commercial establishment. Kathryn asked that
they discuss this more at a later time because it has a lot of implications. Action Items List: Wanda Doyle requested the addition of Salt Meadows/the extension of Polk Street under
zoning to keep it moving forward. Schleicher said they are getting estimates on the cost to present during the budget. Shirley Sessions asked if Jack Kingston had been able to check
out derelict structures at low tide. Buelterman answered no, it was high tide when Jack Kingston visited on St. Patrick’s Day. Mayor Buelterman asked if they could remove #6 -the Coast
Fest from the list because whenever he asks about hosting they say “it isn’t going to happen”. Kathryn agreed. Kathryn Williams asked if # 2, about the restrooms had been completed,
She said we can change ongooin to completed. Mayor Buelterman asked that anyone with additional items to be added or deleted send an e-mail. Paul Wolff asked if anyone had any ideas
about how to use the ceramic building. He said the building has been cleaned out and has a lot of space with new windows and new roof. Diane Schleicher said we would have to do an asbestos
remediation before we could use that building because the floor has asbestos. It would have to be budgeted. Paul asked if anyone had ideas on how to use it once it is remediated. 20110414
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3.24.2011 CC Minutes prepared by vow Page 8 of 8 Kathryn Williams asked about #22 The trash ordinance labels and where we are with getting them on the trash cans with an update on enforcement.
Schleicher said she would have the Chief send a report on how many stickers have been issued. Paul Wolff requested a second sticker for repeatedly overflowing trash receptacles. To be
addressed with vacation rentals or an amendment to Waste Pro contract for extra pickup or extra cans. Kathryn Williams said that #33 the Personnel Ordinance needs to be more extensive
and address accrued time off. Shirley Sessions asked for an update on #21 Occupation Tax Update. Hughes said it has been done. Paul Wolff requested scratching # 28. The Beach Task Force
letter has been done. Kathryn Williams and Paul Wolff commented that we need to keep this list clean in order to avoid going through fifty things every time. Kathryn Williams asked Diane
Schleicher if she wanted to bring anything on the short term work program to council’s attention. Schleicher said she was not prepared to address that at this time. Shirley Sessions
thanked the council committees’ for submitting their minutes and asked if the bicycle committee took minutes. Diane Schleicher said she has received Jonathan Lynn’s CD and has not has
a chance to review its contents. Kathryn Williams asked for council’s response to take back to the Memorial Park Committee concerning the recommendations requested tonight. Mayor Buelterman
asked if they were all budgetary issues. Kathryn answered no; the drainage plan would be and maybe the services of the environmental biologist because she doesn’t know if they would
do that as a service provided by the DNR; Bubba is working on the encroachment issue. She asked Diane if Joe would be the one to insure that we have ADA compliance throughout the park.
Diane responded yes he would. Diane said she looked at the pavilion at the park and there is a ramp going into the pavilion. Kathryn said we could certainly talk to Cullen about doing
some some research and applying for grants if council is in agreement. Bill Garbett said they have budgeted for the Bike Path but they are waiting to get the drainage. Diane Schleicher
explained we have engineering budgeted with Downer through the zoning and planning dept., but, it depends on the cost and she has asked him to do a cost estimate on doing the work on
that floor plan and also a new survey for the project. Paul Wolff moved to go into Executive Session to discuss personnel, Kathryn Williams seconded. The vote was unanimous. City Manager
and Clerk of Council were excused. Paul Wolff moved to return to open session, Frank Schuman seconded. The vote was unanimous. Paul Wolff moved to adjourn, Frank Schuman seconded. The
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MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 14, 2011 Item: Confirmation of Planning and Zoning Manager
Appointment – Ethan Imhoff Explanation: ____________________________________________________________________________________ Budget Line Item Number (if applicable): _________________________________
___________________ Paper Work: __ X_ Attached* Already Distributed _____ To Be Handed Out at at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for
packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed
if necessary information is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: ________________________________________________________________________________
Date given to Clerk of Council: 4.8.11 20110414 CC Packet/vow/Page 26 of 44
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Ethan C. Imhoff, AICP 216 Ella Street Hollidaysburg, PA 16648 (814) 693-0103 ethanimhoff@gmail.com April 7, 2011 Diane Schleicher City Manager City of Tybee Island 403 Butler Avenue
Tybee Island, GA 31328 Re: Planning and Zoning Manager Position Dear Mrs. Schleicher, As a follow up to our conversation today, I am pleased to accept the Planning and Zoning Manager
position, for the stated salary of $57,026, plus benefits. I am very exited to work with you and the City staff to further the best interests of Tybee Island. I understand and acknowledge
my employment is subject to a pre-employment drug screening. If you require additional information before my official start date on May 17th, please do not hesitate to contact me. I
look forward to hearing from you following the Council meeting on April 14th. Sincerely, Ethan Imhoff Ethan Imhoff 20110414 CC Packet/vow/Page 30 of 44
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 14, 2011 Item: Request for Permission for the Tybee Island
Police Department to Apply for Home Depot Grant for Supplies to Renovate Animal Control Shelter: Grant: $4,800, City In-Kind Labor: $1,500 Total Cost of Project, $6,300 Explanation:
____________________________________________________________________________________ Budget Line Item Number (if applicable): 100-00-37-1001 Paper Work: __ n/a__ Attached* Already Distributed
____ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must
be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: D. Schleicher
Phone /Email: dsch@cityoftybee.org Comments: ________________________________________________________________________________ Date given to Clerk of Council: 4.6.11 20110414 CC Packet/vow/Page
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MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane
Schleicher CLERK OF COUNCIL Vivian O. Woods CITY ATTORNEY
Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org To: Mayor and City Council of Tybee Island
From: Chief Robert Bryson The Tybee Island Police Department (TIPD) is pleased to present this proposal for your review. We look forward to partnering with Savannah State, Armstrong
Atlantic and South Universities to provide an educational internship program for college students. TIPD is proposing an internship program be created to provide for a mutually beneficial
relationship between Tybee Island law enforcement professionals and the “Criminal Justice Major” students of the area colleges. The objective of the proposed internship is to provide
a criminal justice learning environment for students while building a relationship with the students. TIPD could observe the students in action and potentially for outstanding students,
create a possibility for employment following the successful completion of the internship. One of the objectives of the internship would be to support the mission of the Georgia Department
of Natural Resources in the prevention and clean up of pollution, stewardship of public lands and natural resources, and wildlife protection. Another objective would be learning and
participating in the mission and goals of the various arenas of the criminal justice system on Tybee Island. For example, students would observe and participate in functions of the police
department, city management and the judicial process in a local perspective. Thank you, Robert Bryson Chief of Police 20110414 CC Packet/vow/Page 32 of 44
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 14, 2011 Item: Geothermal Proposals Explanation: Bid opening
is scheduled for April 7, 2011. A recommendation will be prepared prior to the city council meeting by staff. Budget Line Item Number (if applicable): Paper Work: __ X__ Attached* Already
Distributed _____ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** Presentation** * Thirteen copies for packets must be provided with request. **
Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided.
Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: ________________________________________________________________________________ Date given to Clerk of Council:
4.7.11 20110414 CC Packet/vow/Page 33 of 44
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane
Schleicher CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
Updated: 1/05/2010 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this
form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 04/15/2011 Item: Consideration of Municipal Code Section
2.21 – Quorum; Voting, and Planning Commission Rules of Procedure, item 12 – Voting. Explanation: On March 15, 2011, the Planning Commission voted 5–0 to approve a motion that an abstention
by a City Councilmember or a Planning Commissioner be part of a quorum but be neither a yea nor a nay vote. This would require amendments to: 1. City Council: Section 2.21 – Quorum;
Voting, and, 2. Planning Commission: Rules of Procedures, item 12 -Voting Budget Line Item Number (if applicable): N/A Paper Work: X Attached* Already Distributed ______ To Be Handed
Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to
the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Dianne Otto for Planning
Commission Phone /Email: ext. 136 Comments: This request is seeking direction from City Council to Staff on preparation of the required documents to amend one or both of the items listed
in the Explanation section above. Date given to Clerk of Council: 04/06/2011 20110414 CC Packet/vow/Page 34 of 44
CITY OF TYBEE ISLAND PART I CHARTER* ARTICLE II. GOVERNMENT STRUCTURE LEGISLATIVE BRANCH Sec. 2.21. Quorum; Voting. Three councilmembers shall constitute a quorum and shall be authorized
to transact business of the city council. Voting on the adoption of ordinances shall be by voice vote and the vote shall be recorded in the journal, but any member of the city council
shall have the right to request a roll-call vote and such vote shall be recorded in the journal. Except as otherwise provided in this charter, the affirmative vote of a majority of councilmembers
present, provided a quorum exists, shall be required for the adoption of any ordinance, resolution, or motion or for any action by council. An abstention shall be counted as an affirmative
vote. The mayor may not vote on any matter before the council for determination except, in the event of a tie vote of council, the mayor will be required to vote on the matter then under
consideration in order to break the tie vote of the council, and in such event of a tie, the mayor may not abstain or refrain from voting unless legally disqualified. RULES OF PROCEDURE
PLANNING COMMISSION 12. VOTING – Voting takes place on each petition. Majority vote decides the motion. If a member recuses from voting, the reason for recusing shall be stated and become
a part of the minutes. An abstention shall be counted as an affirmative vote. The Chair shall only vote in the event of a tie vote. Votes shall be recorded and included in the minutes.
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ORDINANCE NO. 08-2011 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO SEC. 34-085, BEACH EQUIPMENT FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing
authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect
and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island
desires to amend Section 34-085 to eliminate Section 34-085(a)(4); and NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island in open meeting that Section
34-085 is hereby amended to eliminate Section 34-085(a)(4). It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and
be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. 20110414 CC Packet/vow/Page
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This Ordinance shall become effective on ________ day of __________________, 2011. ADOPTED THIS DAY OF , 2011. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING:
03/24/2011 SECOND READING: ______ ENACTED: EMH/Tybee/Ordinances/2011/08-2011 – Beach equipment 04/14/11vw 20110414 CC Packet/vow/Page 37 of 44
TYBEE BEAUTIFICATION ASSOCIATION 9 MARCH 2011 MINUTES Members present: Libby Bacon Deb Barreiro Demery Bishop Anna Butler Lisa Callahan Fran Galloway Mary Gilker Paul Gilker Leigh Horne
Sandy McCloud Chantel Morton JR Rosenberry Alisa Salakia Shirley Sessions Neal Wagoner Special Presentation by Police Chief Bill Bryson Came to speak to TBA with Demery Bishop – a new
era of full disclosure: Tasing issue settled – was truly a matter of false representation Crime is ~ same but is now being reported and “publicized” Image change with help of US Attorney:
New shields and patches Different color police car More professional presentation Each policeman has own “thing” – ie. bike safety, etc. Citizen’s Police Academy4/15 – Full time walking
patrols Attention to neighborhoods: Divide community into sectors to create Neighborhood Watches – officer assigned to each sector so resident and police get to know each other Concerns:
Leigh Horne – people getting “stuck” on Tybee if they miss the shuttle Shirley Sessons felt felt that the shuttle will be good for business Deb Barreiro – Litter Police Chief Bryson
assured TBA that citations would be written, but ultimately enforced by the judge Car break-ins No longer will be kept quiet – resident have right to know if crime is in the area Beach
Safety Beach Patrol will receive 8 hr instruction with clearly stated goals and responsibilities 20110414 CC Packet/vow/Page 38 of 44
Priorities of Police: Litter Public drunkenness People on jetties Further Plans and Ideas: Links to Police Department on Facebook’s official city site Information about the department
accessible through the Open Records Act Demery – would like to institute a Crimestoppers internship with local colleges and universities Deb Barreiro
presiding February minutes approved Litter Committee – Deb Barreiro April 16 – Beach Sweep – Volunteers come @9:30, Sweep begins @10. Have limited the number in groups For September:
Thoughts on reviving Cooking Committee? Anybody want to step up? Contact Deb Barreiro At Feb. 26 Adopt-A-Highway, 32+ bags were filled! For the May 14 Adopt-A-Highway it will be time
to target US80 – getting trashy again. GA Highlands College came for a highway/beach clean-up on 3/8 Volunteering – Deb Barreiro On 3/9 there was Memorial Garden site prep for the John
Peney Garden @the 4H Center. ~10 volunteers are needed to complete the job on April 19 for Savannah’s Big Give. Shirley suggested visiting the United Way site after March 21 for more
volunteer opportunities, especially downtown and at Oatland JayCee Park, Guard House and Memorial Park cleanups TBD 20110414 CC Packet/vow/Page 39 of 44
Naz-T-Butt – Deb Barreiro Thanks to Tim Reynolds for being Naz at Mardi Gras ! He will reprise the roll for Irish Festival – 3/12 Mike Davis will be Naz for Sav. St. Pat’s – 3/17 Lisa
Callahan will march with Naz on Tybee; Lisa and Deb will march with Naz in Sav. Bike Brigade – Deb Barreiro Headed by Susan Baizley mapledownsfarm@yahoo.com Other Business – Lisa Callahan
Seafood Festival – can have info/sales table. More info forthcoming We have made $649 0n pine straw sales – more available Be sure to email Chantel all your volunteer hours! Minutes
submitted by Lisa Callahan for approval 20110414 CC Packet/vow/Page 40 of 44
Public Safety Committee Minutes February 24, 2011 17:00 Hours *No Meeting of the PSC in January 2011. Present: City Council: Wanda Doyle, Frank Schuman, Shirley Sessions City Manager
Diane Schleicher, Chief Bryson TIPD, Chief Sasser TIFD, Joe Wilson DPW, Captain Jonathan Hagan TIPD, Demery Bishop Crime Stoppers. Approval of the December 9, 2010 minutes – Unanimous
New Business: l. Assistant Fire Chief for Southside Fire Department, Hugh Futrell-Update on new Emergency Medical Service on Tybee: Assistant Fire Chief Hugh Futrell – Introduction of
EMS Section Chief T. Genest There will be no change in Ambulance service to Tybee Island since Southside Fire/EMS has taken over the ambulance service from Med-Star for all of Chatham
County, some additional sites have been established in other parts of the County. There will still be a 24/7 site at the Old School Building. Doyle-Are there extra resources that will
be available during peak times? Genest – Yes Internship with Armstrong Atlantic State University, Savannah State University and South University: Chief Bryson explained the possible
creation of an intern program for Criminal Justice Majors from the three local Universities whereas students could be used in various positions to assist the Police Department. Some
of the positions included are as extra eyes and ears on the beach for litter control, dogs on the beach, the interns would have no arrest power but have access to portable radios and
could contact a uniform officer when they spotted Federal, State or Local laws being violated. Demery Bishop of Crime stoppers-Good programs same as used in Virginia Beach. The method
of transportation would be bicycles or foot patrol. Shirley Sessions – Job description and who they report to is required. 20110414 CC Packet/vow/Page 41 of 44
Shirley Sessions – Motion to send out invitations to Universities to see if there would be any participation by the student faculty in the meantime job descriptions could be written
and a full presentation made to City Council on March 24, 2011.( Sample invitations were presented to PSC-Copy on File). Frank Schuman – 2nd Wanda Doyle – Yes ll. -Court Fine Ordinance:
Review of Administrative Costs: Chief Bryson – Request to raise court fee from $20.00 to $100.00 imposed on all Court Fines to offset the court expense of Judge, Public Defender, Court
Reporter and other expenses. lll. Technology Fee Ordinance – Review of list of potential Technical Upgrades to Court Room and Police Department with Fee: Chief Bryson – Recommendation
of additional $20.00 Technical Fee to be imposed on all Court Fines, money will be used for purchase of technical equipment such as cameras for patrol units, video camera for the jail.
Chief Bryson states that if the defendant is found not guilty no fee is collected. Both the Court Fee and Technology Fee money stay at Tybee. The Technical Fee money would be placed
into an account and equipment would be bought when the full amount of the of the purchases price has been collected. One of the items considered a priority is a Jail House camera with
a video recorder, this item will be put into the new budget for purchase. Shirley Sessions-the Court Fee seems like a large jump only because we have had no increase in a long time,
would also like to see more video recorders in Police cars. Frank Schuman: Motion to approve increase in Court Fee Shirley Session 2nd Wanda Doyle – Yes Shirley Sessions -Motion to approve
Technical Fee to be imposed on all Court Fines. Frank Schuman -2nd Wanda Doyle -Yes lV – Review Upcoming Beach Patrol Season: 20110414 CC Packet/vow/Page 42 of 44
Captain Jonathan Hagan distributed and reviewed a handout on the Beach patrol. (Copy on File) Personal Costs and Benefits for Week-Day Bicycle Patrol and Weekend Business District Walking
Patrols for Upcoming Season Beach Patrol Uniform – Sample displayed by Captain Hagan Proposed Arctic-Cat as Vehicle for Beach – On display outside City Hall for viewing Chief Bryson
– Presented the benefits of a week-day Beach Patrol and walking patrol. Wanda Doyle – Encourage off duty Police presence at Businesses. Frank Schuman – Will off duty Officers have patrol
cars when working off duty jobs? Chief Bryson -Yes V. Sidewalks on North Campbell (East side) for Public Safety: Cost Estimate for Consideration for Next Year’s Budget -$18,000 including
utility conflicts Diane Schleicher – This is a well walked street used by people coming and going to the Park, Nursing Homes and other locations. Shirley Session – Agree Wanda Doyle
– Local year round residents use this street for walking. Wanda Doyle – Can sidewalks at North Campbell and 18th Street be put in the Budget? Wanda Doyle – These projects can be discussed
in-depth at Budget Meetings. Shirley Sessions – Any statistics’ on Accidents? Chief Bryson – Will check Frank Schuman – Instead of constructing a sidewalk on 18th Street do away with
parking on one side of the street making this a walk – way. Joe Wilson – This would be less that sidewalk approximate cost would be $8,000. 20110414 CC Packet/vow/Page 43 of 44
Further discussion will be conducted at the Budget Hearings. Old Business: l – Sidewalks on 18th Street for Public Safety – See above! Cost Estimate in CIP Budget on Deferred Project
Lists -$30,000. ll – Warning Signage for the Beach Follow-Up: Next Meeting lll – 17th Street and Butler Avenue – Speed Bump Request Follow-Up: Bill Blakly a resident of 17th Street spoke
briefly on petition status, 5 people have not signed the petition he has requested only property owners to sign the petition. Wanda Doyle-Street Survey completed, Met with the City Manager,
Data Collection has been gathered, and the initial process is completed, now to proceed to the next step. Diane Schleicher – Discuss speed bump with people who did not sign the petition
so the speed bump is not placed in front of their residents or in a location that would hamper drainage. Chief Bryson and Joe Wilson will review the area and determine a suitable location.
Shirley Session – Motion to place expenditure of 17th Street Bump in Budget discussion meetings. Frank Schuman – 2nd Wanda Doyle – Yes. Adjourn (JB 2-28-11) 20110414 CC Packet/vow/Page
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