HomeMy Public PortalAbout08 August 27, 2012 Budget & ImplementationTIME:
DATE:
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
MEETING AGENDA
9:30a.m.
Monday, August 27, 2012
BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor, Riverside
'§>-COMMITTEE MEMBERS ~
Rick Gibbs, Chair/ Kelly Bennett, City of Murrieta
Ella Zanowic Vice Chair I Jeff Hewitt, City of Calimesa
Roger Berg I Jeff Fox, City of Beaumont
Mary Craton I Barry Talbot, City of Canyon Lake
Greg Pettis I Kathleen DeRosa, City of Cathedral City
Steven Hernandez I Eduardo Garcia, City of Coachella
Scott Matas I Yvonne Parks, City of Desert Hot Springs
Larry Smith I Robert Youssef, City of Hemet
Douglas Hanson I Patrick Mullany, City of Indian Wells
Bob Magee I Melissa Melendez, City of Lake Elsinore
Steve Adams I Andy Melendrez, City of Riverside
Ron Roberts I Jeff Comerchero, City of Temecula
John F. Tavaglione, County of Riverside, District II
Jeff Stone, County of Riverside, District Ill
'§>-STAFF~
Anne Mayer, Executive Director
Theresia Trevino, Chief Financial Officer
'§>-AREAS OF RESPONSIBILITY~
Annual Budget Development and Oversight
Competitive Federal and State Grant Programs
Countywide Communications and Outreach Programs
Countywide Strategic Plan
Legislation
Public Communications and Outreach Programs
Short Range Transit Plans
RECORDS
Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please
complete and submit a Speaker Card to the Clerk of the Board.
Alexandra Rackerby
From:
Sent:
To:
Subject:
Alexandra Rackerby
Thursday, August 23, 2012 11 :08 AM
Alexandra Rackerby
RCTC Budget and Implementation Committee Meeting-I pad users
Good Morning Commissioners,
The Budget and Implementation Committee agenda for Monday August 27, 2012 is posted on our
Website at http:/ /www.rctc.org/uploads/media items/budget-and-implementation-committee-august-
27 -2012.original.pdf Let me know if you have any questions or concerns.
Thank you.
Respectfully,
Allie Rackerby
Riverside County Transportation Commission
(951) 787-7141
1
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
www. rete. org
AGENDA*
*Actions may be taken on any item listed on the agenda
9:30a.m.
Monday, August 27, 2012
BOARDROOM
County Administrative Center
4080 Lemon Street, First Floor
Riverside, California
In compliance with the Brown Act and Government Code Section 54957.5, agenda materials
distributed 72 hours prior to the meeting, which are public records relating to open session
agenda items, will be available for inspection by members of the public prior to the meeting
at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the
Commission's website, www.rctc.org.
In compliance with the Americans with Disabilities Act and Government Code Section
54954.2, if you need special assistance to participate in a Committee meeting, please
contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to
meeting time will assist staff in assuring that reasonable arrangements can be made to
provide accessibility at the meeting.
1 . CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC COMMENTS -Each individual speaker is limited to speak three (3)
continuous minutes or less. The Committee may, either at the direction of the
Chair or by majority vote of the Committee, waive this three minute time
limitation. Depending on the number of items on the Agenda and the number
of speakers, the Chair may, at his/her discretion, reduce the time of each
speaker to two (2) continuous minutes. Also, the Committee may terminate
public comments if such comments become repetitious. In addition, the
maximum time for public comment for any individual item or topic is thirty (30)
minutes. Speakers may not yield their time to others without the consent of
the Chair. Any written documents to be distributed or presented to the
Committee shall be submitted to the Clerk of the Board. This policy applies to
Public Comments and comments on Agenda Items.
Budget and Implementation Committee
August 27, 2012
Page 2
Under the Brown Act, the Board should not take action on or discuss matters
raised during public comment portion of the agenda which are not listed on the
agenda. Board members may refer such matters to staff for factual
information or to be placed on the subsequent agenda for consideration.
5. APPROVAL OF MINUTES-JUNE 25, 2012
6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after
making a finding that there is a need to take immediate action on the item and
that the item came to the attention of the Committee subsequent to the
posting of the agenda. An action adding an item to the agenda requires
2/3 vote of the Committee. If there are less than 2/3 of the Committee
members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
7 · QUARTERLY FINANCIAL STATEMENTS
Overview
This item is for the Committee to:
1) Receive and file the Quarterly Financial Statements for the period ended
June 30, 2012; and
2) Forward to the Commission for final action.
8. QUARTERLY INVESTMENT REPORT
Overview
This item is for the Committee to:
1) Receive and file the Quarterly Investment Report for the quarter ended
June 30, 2012; and
2) Forward to the Commission for final action.
9. SINGLE SIGNATURE AUTHORITY REPORT
Overview
This item is for the Committee to:
1) Receive and file the Single Signature Authority report for the fourth
quarter ended June 30, 2012; and
2) Forward to the Commission for final action.
Budget and Implementation Committee
August 27, 2012
Page 3
1 0. OUARTERL Y SALES TAX ANALYSIS
Overview
This item is for the Committee to:
1) Receive and file the sales tax analysis for Quarter 1 (Q 1) 201 2; and
2) Forward to the Commission for final action.
11. FISCAL YEAR 2012/13 ANNUAL LOCAL TRANSPORTATION FUND PLANNING
ALLOCATIONS TO WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS AND
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Overview
This item is for the Committee to:
1) Approve an allocation of Local Transportation Fund (L TF) Planning funds
in the amount of $503,250 to the Western Riverside Council of
Governments (WRCOG) and $274,500 to the Coachella Valley
Association of Governments (CVAG) to support transportation planning
programs and functions as identified in each agency's FY 2012/13 LTF
Program Objectives/Work Plan (Work Plan); and
2) Forward to the Commission for final action.
12. INTERAGENCY FIXED ROUTE TRANSFER AGREEMENT BETWEEN SUNUNE
TRANSIT AGENCY, THE COMMISSION, AND METROUNK
Overview
This item is for the Committee to:
1) Approve Agreement No. 13-25-009-00 with Sunline Transit Agency
(Sunline) and the Southern California Regional Rail Authority (SCRRA)
for fixed route transfers;
2) Authorize the Chair or Executive Director, pursuant to legal counsel
review, to execute the agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
Budget and Implementation Committee
August 27, 2012
Page 4
13. COMMISSIONERS I STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report
on attended and upcoming meeting/conferences and issues related to
Commission activities.
14. ADJOURNMENT AND NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be
held at 9:30 a.m., Monday, September 24, 2012, Board Chambers, First Floor,
County Administrative Center, 4080 Lemon Street, Riverside.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
ROLL CALL
AUGUST 27, 2012
County of Riverside, DiS1rict II
County of Riverside, District Ill
City of Beaumont
City of Calimesa
City of Canyon lake
City of Cathedral City
City of Coachella
City of Desert Hot Springs
City of Hemet
City of Indian Wells
City of Lake Elsinore
City of Murrieta
City of Riverside
City of Temecula
Present
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE SIGN-IN SHEET
AUGUST 27, 2012
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AGENDA ITEM 5
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
Monday, June 25, 2012
MINUTES
1 . CALL TO ORDER
The meeting of the Budget and Implementation Committee was called to
order by Chair Rick Gibbs at 9:31 a.m., in the Board Room at the
County of Riverside Administrative Center, 4080 Lemon Street, First Floor,
Riverside, California, 92501.
2. PLEDGE OF ALLEGIANCE
At this time, Commissioner Steve Adams led the Budget and Implementation
Committee in a flag salute.
3. ROLL CALL
Members/ Alternates Present
Steve Adams
Roger Berg
Mary Craton
Rick Gibbs
Douglas Hanson
Steven Hernandez
Bob Magee
Scott Matas
Greg Pettis
Ron Roberts
Larry Smith
Jeff Stone
Ella Zanowic
4. PUBLIC COMMENTS
Members Absent
John Tavaglione
There were no requests to speak from the public.
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 2
5. APPROVAL OF MINUTES-MAY 21, 2012
M/S/C (Adams/Craton) to approve the minutes of May 21, 2012
meeting as submitted.
Abstain: Smith
6. ADDITIONS I REVISIONS
There were no additions or revisions to the agenda.
7. CONSENT CALENDAR -All matters on the Consent Calendar will be
approved in a single motion unless a Commissioner(s} requests separate
action on specific item(s}. Items pulled from the Consent Calendar will be
placed for discussion at the end of the agenda.
M/S/C (Adams/Smith) to approve the following Consent Calendar
item(s):
7 A. QUARTERLY FINANCIAL STATEMENTS
1) Receive and file the Quarterly Financial Statements for the
period ended March 31, 2012; and
2) Forward to the Commission for final action.
8. REVISED PROCUREMENT POLICY MANUAL
Matthew Wallace, Procurement Manager, presented the revised Procurement
Policy Manual (Policy Manual) for the procurement and contracting activities
undertaken by the Commission.
In response to Commissioner Roger Berg's question regarding the use of
"should" instead of "shall" in the Policy Manual, Matthew Wallace replied the
use of "should" is recommended by legal counsel to allow flexibility. This
Policy Manual provides the Commission with a comprehensive, formal set of
policies and procedures that provides guidance regarding best procurement
practices.
Theresia Trevino added legal counsel recommended this change to provide
flexibility related to projects funded by the Federal Transit Administration and
the Federal Highway Administration.
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 3
In response to Commissioner Larry Smith's request for justification for
increasing the single signature authority from $500,000 to $1 million,
Matthew Wallace replied the single signature authority is typically used for
the smaller dollar amount contracts, noting all contracts executed under the
single signature authority must follow the same procurement practices. This
allows the executive director to execute a greater number of contracts during
a fiscal year as well as higher contract amounts in an effort to prevent
project delays.
Theresia Trevino added current single signature authority provision has been
in existence since 1998. She stated staff conducted a survey and found
several agencies had limits higher than the Commission.
In response to Chair Gibbs' request for clarification as to how the Policy
Manual addresses the prime contractor and subcontract management, Anne
Mayer explained the Commission requires a list of subcontractors and a
section in the Policy Manual is used to ensure the contractors perform the
work necessary. She stated one main component is complying with the
Disadvantaged Business Enterprise (DBE) program as it gives the Commission
the ability to ensure the primary consultant maintains control of the work
and complies with the DBE program.
M/S/C (Hanson/Adams) to:
1) Approve the revised Riverside County Transportation
Commission Procurement Policy Manual for the procurement
and contracting activities undertaken by the Commission,
subject to final review by legal counsel as to conformance to
state and federal law;
2) Adopt Resolution No. 12-018, "Resolution of the Riverside
County Transportation Commission Regarding the Revised
Procurement Policy Manual"; and
3) Forward to the Commission for final action.
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 4
9. FISCAL YEARS 2013-17 MEASURE A FIVE-YEAR CAPITAL IMPROVEMENT
PLANS FOR LOCAL STREETS AND ROADS
Andrea Zureick, Senior Staff Analyst, provided an overview of the
FYs 2013-17 Measure A Five-Year Capital Improvement Plans (CIPs) for local
streets and roads.
Anne Mayer announced and congratulated Andrea Zureick for accepting a
position at San Bernardino Associated Governments as the Director of
Programming and Fund Administration.
M/S/C (Hanson/Matas) to:
1 ) Approve the FY s 20 13-17 Measure A Five-Year Capital
Improvement Plans (CIPs) for Local Streets and Roads as
submitted; and
2) Forward to the Commission for final action.
10. 2009 MEASURE A MAINTENANCE OF EFFORT BASE YEAR ADJUSTMENT
FOR CITY OF BANNING
Shirley Medina, Programming and Planning Manager, presented the 2009
Measure A maintenance of effort base year adjustment for the city of Banning.
M/S/C (Craton/Adams) to:
1) Approve the adjustment to the city of Banning's (Banning) 2009
Measure A Maintenance of Effort (MOE) base year; and
2) Forward to the Commission for final action.
11. PROPOSITION 1 B STATE-LOCAL PARTNERSHIP PROGRAM FORMULA
PROGRAM -COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS'
PROJECT RECOMMENDATIONS
Shirley Medina provided an overview for the Proposition 1 B State-Local
Partnership Promam (SLPP) formula program and Coachella Valley
Association of Governments (CVAG) project recommendations.
In response to Commissioner Douglas Hanson, Shirley Medina replied all
preconstruction must be completed by April 2013, with funding allocated by
June 30, 2013, which means the projects must be submitted to the
California Transportation Commission (CTC) by April.
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 5
Anne Mayer stated the deadlines imposed by the CTC are based on
Proposition 1 B, therefore the statutory deadline is December 2013 to award
contracts. Anne Mayer explained staff will work closely with all project
sponsors to ensure these projects remain on schedule and are delivered. She
discussed the flexibility in working with CVAG if additional funding becomes
available.
M/S/C (Roberts/Adams) to:
1) Approve programming State-Local Partnership Program (SLPP)
formula funds for the following six Coachella Valley projects as
submitted by the Coachella Valley Association of Governments
(CVAG):
• Monterey Avenue interchange loop ramp;
• Varner Road/Jefferson Street intersection improvements;
• Monroe Street widening and intersection improvements
(Avenue 49 to Avenue 52);
• Fred Waring Drive median widening (Adams Street to Port
Maria Road);
• Highway 111 widening and intersection improvements
(Cook Street to Hospitality Row);
• Highway 111 /Washington Street intersection
improvements;
2) Authorize staff per CVAG direction to submit additional eligible
projects or revise funding amounts to the above projects in the
event additional SLPP funds are available through project
savings or California Transportation Commission (CTC) formula
allocations;
3) Submit the CVAG SLPP formula projects to the CTC for
programming; and
4) Forward to the Commission for final action.
12. RIVERSIDE COUNTY TRANSIT SERVICES FUNDING ALLOCATION FOR
FISCAL YEAR 2012/13
Fina Clemente, Transit Manager, presented the FY 2012/13 funding
allocation for Riverside County Transit Services, highlighting the following:
• Short Range Transit Plans (SRTPs) for FY 2012/13 -FY 2014/15;
• Riverside County FY 2012/13 transit funding request;
• FY 2011/12 and FY 2012/13 operating and capital costs;
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 6
• Riverside County FY 2012/13 expenditures by funding source; and
• FY 2012/13 transit revenue outlook: Local Transportation Fund,
Measure A, and State Transit Assistance fund.
In response to Commissioner Greg Pettis' question, Fina Clemente replied for
the Section 5307 formula funds there are four urbanized areas (UZA) in
Riverside County, namely: Riverside/San Bernardino; Hemet/San Jacinto;
Temecula/Murrieta; and Indio/Cathedral City/Palm Springs and it is
administered by Southern California Association of Governments (SCAG).
In response to Commissioner Pettis' question, Fina Clemente replied all of the
cities go through the Commission's audit.
Theresia Trevino explained the Commission conducts annual audits of the
Transportation Development Act (TDA) and Measure A recipients so if these
type of funds are allocated to the transit operators then the Commission
prepares an audit. She stated the cities are audited from a federal
prospective by its city auditors.
In response to Commissioner Pettis, Theresia Trevino replied Caltrans and
SCAG accepts the Commission's audits of the transit operators.
M/S/C (Berg/Matas) to:
1) Conduct a public hearing at the July Commission meeting on
the proposed Section 5307 Program of Projects (POP);
2) Approve the FY 2012/13 Federal Transit Administration's (FTA)
Section 5307 and 5311 POP for Riverside County;
3) Approve the FY 2012/13 Local Transportation Fund (L TF) and
State Transit Assistance (STA) fund allocations for transit;
4) Direct staff to add projects into the Federal Transportation
Improvement Program (FTIP);
5) Adopt Resolution No. 12-022, "Resolution of the Riverside
County Transportation Commission to Allocate State Transit
Assistance Funds"; and
6) Forward to the Commission for final action.
13. 2012 UPDATE COORDINATED PUBLIC TRANSIT-HUMAN SERVICES
TRANSPORTATION PLAN
Robert Yates, Multimodal Services Director, provided an overview of the
update to the Coordinated Public Transit-Human Services Transportation Plan
(2012 Coordinated Plan).
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 7
Commissioner Mary Craton expressed apprecratron that transportation for
veterans is included in the 2012 Coordinated Plan. She discussed her
meetings with the U.S. Department of Veteran Affairs concerning issues
with transportation for veterans to the VA Hospital in Loma Linda.
Robert Yates replied staff is working with Riverside Transit Agency (RT A) to
resolve this issue.
Anne Mayer explained she and staff visited the local veteran community
center and met with the program director and the job coordinator. This
community center is within biking or shuttle distance from the March Air
Reserve Base and the future Moreno Valley commuter rail station on the
Perris Valley Line. She stated the community center is excited for this
station to open as it will create another transportation option for veterans.
In response to Commissioner Hanson's question if the Alan Seman Bus Pass
program qualifies for these funds, Robert Yates replied unfortunately federal
funding does not allow for the purchase of bus passes. It is a program
criterion that staff has been unsuccessful in changing.
In response to Commissioner Hanson's question about CVAG's van program,
Mr. Yates replied this program is funded and it will continue to be funded.
In response to Commissioner Hanson's clarification about the Sunline Transit
Agency (Sunline) extended services, Robert Yates replied Sunline utilizes
the taxi program and an award for a commuter bus will be implemented in
September 2012. He stated the CVAG project is eligible to receive
$150,000 of Jobs Access Reverse Commute (JARC) and New Freedom
funds.
Robert Yates then added the evaluation criteria are fairly well refined. He
stated staff is asking for the Commission's authority to approve the update
to the coordinated plan in order to move forward, however the Commission
will have final approval on the projects recommended by staff.
In response to Commissioner Steven Hernandez's question regarding a
ridership summary for the transit projects, Robert Yates stated staff works
with the grantees on a final report.
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 8
Commissioner Berg clarified the VA Hospital in Loma Linda has volunteers
that provides transportation for the veterans, however the veterans usually
do not utilize it as it is inconvenient. He stated the veterans are reimbursed
for the travel costs to the VA Hospital. He suggested contacting the public
affairs office at the VA Hospital and expressed concern for duplication of
services.
Commissioner Smith noted the fastest growing subgroup in the 2012
Coordinated Plan is adults 85 + and asked if it is anticipated or can staff
encourage projects to meet this demographic group.
Robert Yates replied that he anticipates the Commission will receive
applications from agencies that can serve this group.
Commissioner Smith expressed appreciation to Mr. Yates for his sens1t1v1ty
on this matter and stated this is a subgroup the Commission needs to focus
on and realize the difficulties this group is burdened with.
Chair Gibbs stated as the Iraq and Afghanistan theatres start winding down,
the Inland Empire is likely to see a spike in the population of returning
veterans seeking employment.
M/S/C (Matas/Smith) to:
1) Approve the update to the 2012 Coordinated Public Transit-
Human Services Transportation Plan (20 12 Coordinated Plan);
2) Authorize staff to prepare the evaluation criteria and application
package to support the 2013 Specialized Transit Universal Call
for Projects (2013 Call for Projects);
3) Authorize staff to conduct the 2013 Call for Projects; and
4) Forward to the Commission for final action.
At this time, Commissioners Steven Hernandez and Bob Magee left the
meeting.
14. AGREEMENT WITH SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT
TO FUND THE DEVELOPMENT AND DEPLOYMENT OF AN INLAND EMPIRE
511 MOBILE APPLICATION
Brian Cunanan, Commuter and Motorist Assistance Manager, presented an
overview for the agreement with the South Coast Air Quality Management
District (AQMD) to fund the development and deployment of an Inland.
Empire 511 (IE511) mobile application.
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 9
Commissioner Pettis asked when Caltrans or the appropriate agency will
expand IE511 to the Pass Area and the Coachella Valley.
Brian Cunanan replied by Spring 2013, the Commission will have changeable
message signs that plug into the IE511 system. By late 2013, there will be
additional detection through the Coachella Valley.
Anne Mayer explained a working group consisting of California Highway
Patrol, Caltrans, county of Riverside, CVAG, and the Commission was
created due to an incident on 1-10 that caused serious traffic congestion.
Staff anticipates a presentation from the county in the fall to provide
information about the various opportunities to improve communication,
improve access to information to the Coachella Valley, and discuss the short
and long term projects that can be developed to address this issue.
M/S/C (Smith/Pettis) to:
1) Approve Agreement No. 12-45-089-00 with the South Coast
Air Quality Management District (AQMD) for the Commission to
receive $100,000 in grant funding for the development and
deployment costs of an Inland Empire 511 (IE511) mobile
application;
2) Authorize the Chair, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
15. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA
There were no items pulled from the Consent Calendar.
16. COMMISSIONERS I EXECUTIVE DIRECTOR REPORT
16A. Chair Gibbs expressed appreciation to Anne Mayer and staff as this
was a heavy Budget and Implementation Committee agenda and it
was done in a reasonably expeditious amount of time and it is due to
the quality of the staff reports.
RCTC Budget and Implementation Committee Minutes
June 25, 2012
Page 10
17. ADJOURNMENT AND NEXT MEETING
There being no further business for consideration by the Budget and
Implementation Committee, the meeting was adjourned at 10:26 a.m.
The next meeting of the Budget and Implementation Committee is scheduled
for July 23, 2012 at 9:30a.m.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
AGENDA ITEM 7
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: August 27, 2012
TO: Budget and Implementation Committee
FROM: Michele Cisneros, Accounting and Human Resources Manager
THROUGH: Theresia Trevino, Chief Financial Officer
SUBJECT: Quarterly Financial Statements
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Receive and file the Quarterly Financial Statements for the period ended
June 30, 2012; and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
During the past fiscal year, staff monitored the revenues and expenditures of the
Commission. The attached financial statements present the revenues and
expenditures for the 12 months of FY 2011/12. Substantially all accrual
adjustments for revenues and expenditures have been made for June 30, 2012,
and are reflected in these financial statements; however, staff will continue to
make year-end accrual adjustments depending upon materiality through the
completion of the audit in October.
The operating statement shows the sales tax revenues for the fourth quarter at
97 percent of the budget. This is a result of the Governmental Accounting
Standards Board (GASB) Statement No. 33. GASB 33 requires sales tax revenue
to be accrued for the period in which it is collected at the point of sale. The State
Board of Equalization collects the Measure A funds and remits these funds to the
Commission after the reporting period for the business. This creates a two-month
lag in the receipt of revenues by the Commission. Accordingly, these financial
statements reflect the revenues related to collections through May 2012.
On a cash basis, the Measure A and Local Transportation Fund (LTF) sales tax
revenues are 9.52 percent and 9.69 percent higher, respectively, than the same
period last fiscal year. This continued increase is an encouraging sign that the
economic recovery in the region is occurring. Staff will continue to monitor the
trends in the sales tax receipts and report back to the Commission any necessary
adjustments to the FY 2011/12 budget for sales tax revenues.
Agenda Item 7
1
Federal, state, and local revenues are on a reimbursement basis, except for the
2010 Build America Bonds (BABs) subsidy payments related to the semi-annual
interest payments to the bondholders. In the FY 2011/12 budget, the BABs
subsidy payments were reflected as a reduction of interest payments; however,
generally accepted accounting principles require such payments to be accounted
for as revenues and the Commission has reflected the BABs subsidy payments and
federal revenues. During FY 2011/12, the Commission received $3 million in BABs
subsidy payments. The Commission will receive reimbursement revenues as
eligible project costs are incurred and invoiced to the respective agencies. Staff
will continue to prepare year-end reimbursement revenue accrual adjustments in
connection with the year-en"d closing and audit process.
During the FY 2011/12 budget process, the Commission took a conservative
approach in estimating the Transportation Uniform Mitigation Fee (TUMF) receipts
passed through Western Riverside Council of Governments as a result of the
housing crisis and significant impact this has had on the Inland Empire's local
economy. These budgeted TUMF revenues of $4 million were exceeded as a result
of actual revenues of $5.5 million. TUMF reimbursements related to the 74/215
Interchange project were budgeted at $2.8 million; however, there have been no
reimbursements recorded due to available federal revenues being drawn down first.
Overall the operating statement shows the TUMF revenues at 81 percent of the
budget.
Other revenues include $440,325 from the proceeds related to the sale of land at
the West Corona Station and an easement on the San Jacinto Branch Line
property.
The Commission took a conservative approach in estimating the interest income for
FY 2011/12, due to flat interest yields on invested balances, Interest income is
224 percent of the budget and includes interest earned of $1 .9 million on
outstanding advances of 2009 Measure A funds to the Coachella Valley
Association of Governments (CVAG) and the cities of Blythe and Indio.
Other than the capital project expenditures that are discussed separately, the other
expenditures are in line overall with the expectations of the budget with the
following exceptions:
• Professional services are under budget due to ongoing contract negotiations
with Burlington Northern Santa Fe regarding the 4 1h main track and
significant legal and advisory services related to the State Route 91 Corridor
Improvement Project (SR-91 CIP) design-build procurement being delayed
until a full project funding commitment from the Transportation Infrastructure
Finance and Innovation Act (TIFIA) loan program has been secured;
Agenda Item 7
2
" S u p p o r t c o s t s a r e u n d e r b u d g e t d u e t o u n u s e d b u d g e t a u t h o r i t y f o r s t a t i o n
m a i n t e n a n c e a n d r e p a i r , a n d u t i l i t i e s ;
" P r o g r a m o p e r a t i o n s e x p e n d i t u r e s a r e u n d e r b u d g e t a n d r e f l e c t e s t i m a t e d
a c c r u a l s t h r o u g h J u n e 3 0 , 2 0 1 2 ;
" O p e r a t i n g a n d c a p i t a l d i s b u r s e m e n t s a r e m a d e a s c l a i m s a n d a r e s u b m i t t e d
t o t h e C o m m i s s i o n b y t r a n s i t o p e r a t o r s ;
" S p e c i a l s t u d i e s a r e u n d e r b u d g e t d u e t o t h e u n u s e d b u d g e t a u t h o r i t y f o r
C a l t r a n s p r o j e c t i n i t i a t i o n d o c u m e n t s ( P I D s ) . D u e t o t h e s t a t e '