HomeMy Public PortalAbout11 November 26, 2012 Budget & Implementation"
T I M E :
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l O C A T I O N :
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
M E E T I N G A G E N D A
9 : 3 0 a . m .
M o n d a y , N o v e m b e r 2 6 , 2 0 1 2
B O A R D R O O M
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r
4 0 8 0 l e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e
~ C O M M I T T E E M E M B E R S ~
R i c k G i b b s , C h a i r / K e l l y B e n n e t t , C i t y o f M u r r i e t a
E l l a Z a n o w i c V i c e C h a i r I J e f f H e w i t t , C i t y o f C a l i m e s a
R o g e r B e r g I J e f f F o x , C i t y o f B e a u m o n t
M a r y C r a t o n I B a r r y T a l b o t , C i t y o f C a n y o n L a k e
G r e g P e t t i s I K a t h l e e n D e R o s a , C i t y o f C a t h e d r a l C i t y
S t e v e n H e r n a n d e z I E d u a r d o G a r c i a , C i t y o f C o a c h e l l a
S c o t t M a t a s I Y v o n n e P a r k s , C i t y o f D e s e r t H o t S p r i n g s
L a r r y S m i t h I R o b e r t Y o u s s e f , C i t y o f H e m e t
D o u g l a s H a n s o n I P a t r i c k M u l l a n y , C i t y o f I n d i a n W e l l s
B o b M a g e e I M e l i s s a M e l e n d e z , C i t y o f L a k e E l s i n o r e
S t e v e A d a m s I A n d y M e l e n d r e z , C i t y o f R i v e r s i d e
R o n R o b e r t s I J e f f C o m e r c h e r o , C i t y o f T e m e c u l a
J o h n F . T a v a g l i o n e , C o u n t y o f R i v e r s i d e , D i s t r i c t I I
J e f f S t o n e , C o u n t y o f R i v e r s i d e , D i s t r i c t I l l
~ S T A F F ~
A n n e M a y e r , E x e c u t i v e D i r e c t o r
T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
~ A R E A S O F R E S P O N S I B I L I T Y ~
A n n u a l B u d g e t D e v e l o p m e n t a n d O v e r s i g h t
C o m p e t i t i v e F e d e r a l a n d S t a t e G r a n t P r o g r a m s
C o u n t y w i d e C o m m u n i c a t i o n s a n d O u t r e a c h P r o g r a m s
C o u n t y w i d e S t r a t e g i c P l a n
L e g i s l a t i o n
P u b l i c C o m m u n i c a t i o n s a n d O u t r e a c h P r o g r a m s
S h o r t R a n g e T r a n s i t P l a n s
R E C O R D S
C o m m e n t s a r e w e l c o m e d b y t h e C o m m i t t e e . I f y o u w i s h t o p r o v i d e c o m m e n t s t o t h e C o m m i t t e e , p l e a s e
c o m p l e t e a n d s u b m i t a S p e a k e r C a r d t o t h e C l e r k o f t h e B o a r d .
Tara Byerly
From:
Sent:
To:
Cc:
Subject:
Importance:
Tara Byerly
Tuesday, November 20, 2012 8:42AM
Tara Byerly
Jennifer Harmon
RCTC-Budget and Implementation Committee Agenda 11.26.2012
High
Good Morning Budget and Implementation Committee Members:
Attached below is the link to the Budget and Implementation Committee agenda for the meeting
scheduled @ 9:30 a.m. on Monday, November 26.
http://www.rctc.org/uploads/media items/budget-and-implementation-committee-november-26-2012.original.pdf
Please let me know if you have any questions.
Respectfully,
TaraS. Byerly
Senior Adrrlinistrative Assistant
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
w w w . r c t c . o r g
A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
9 : 3 0 a . m .
M o n d a y , N o v e m b e r 2 6 , 2 0 1 2
B O A R D R O O M
C o u n t y A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r
R i v e r s i d e , C a l i f o r n i a
I n c o m p l i a n c e w i t h t h e B r o w n A c t a n d G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 7 . 5 , a g e n d a m a t e r i a l s
d i s t r i b u t e d 7 2 h o u r s p r i o r t o t h e m e e t i n g , w h i c h a r e p u b l i c r e c o r d s r e l a t i n g t o o p e n s e s s i o n
a g e n d a i t e m s , w i l l b e a v a i l a b l e f o r i n s p e c t i o n b y m e m b e r s o f t h e p u b l i c p r i o r t o t h e m e e t i n g
a t t h e C o m m i s s i o n o f f i c e , 4 0 8 0 L e m o n S t r e e t , T h i r d F l o o r , R i v e r s i d e , C A , a n d o n t h e
C o m m i s s i o n ' s w e b s i t e , w w w . r c t c . o r g .
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d G o v e r n m e n t C o d e S e c t i o n
5 4 9 5 4 . 2 , i f y o u n e e d s p e c i a l a s s i s t a n c e t o p a r t i c i p a t e i n a C o m m i t t e e m e e t i n g , p l e a s e
c o n t a c t t h e C l e r k o f t h e B o a r d a t ( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s p r i o r t o
m e e t i n g t i m e w i l l a s s i s t s t a f f i n a s s u r i n g t h a t r e a s o n a b l e a r r a n g e m e n t s c a n b e m a d e t o
p r o v i d e a c c e s s i b i l i t y a t t h e m e e t i n g .
1 . C A L L T O O R D E R
2 . P L E D G E O F A L L E G I A N C E
3 . R O L L C A L L
4 . P U B L I C C O M M E N T S - E a c h i n d i v i d u a l s p e a k e r i s l i m i t e d t o s p e a k t h r e e ( 3 )
c o n t i n u o u s m i n u t e s o r J e s s . T h e C o m m i t t e e m a y , e i t h e r a t t h e d i r e c t i o n o f t h e
C h a i r o r b y m a j o r i t y v o t e o f t h e C o m m i t t e e , w a i v e t h i s t h r e e m i n u t e t i m e
l i m i t a t i o n . D e p e n d i n g o n t h e n u m b e r o f i t e m s o n t h e A g e n d a a n d t h e n u m b e r
o f s p e a k e r s , t h e C h a i r m a y , a t h i s / h e r d i s c r e t i o n , r e d u c e t h e t i m e o f e a c h
s p e a k e r t o t w o ( 2 ) c o n t i n u o u s m i n u t e s . A l s o , t h e C o m m i t t e e m a y t e r m i n a t e
p u b l i c c o m m e n t s i f s u c h c o m m e n t s b e c o m e r e p e t i t i o u s . I n a d d i t i o n , t h e
m a x i m u m t i m e f o r p u b l i c c o m m e n t f o r a n y i n d i v i d u a l i t e m o r t o p i c i s t h i r t y ( 3 0 )
m i n u t e s . S p e a k e r s m a y n o t y i e l d t h e i r t i m e t o o t h e r s w i t h o u t t h e c o n s e n t o f
t h e C h a i r . A n y w r i t t e n d o c u m e n t s t o b e d i s t r i b u t e d o r p r e s e n t e d t o t h e
C o m m i t t e e s h a l l b e s u b m i t t e d t o t h e C l e r k o f t h e B o a r d . T h i s p o l i c y a p p l i e s t o
P u b l i c C o m m e n t s a n d c o m m e n t s o n A g e n d a I t e m s .
Budget and Implementation Committee
November 26, 2012
Page 2
Under the Brown Act, the Board should not take action on or discuss matters •
raised during public comment portion of the agenda which are not listed on the
agenda. Board members may refer such matters to staff for factual
information or to be placed on the subsequent agenda for consideration.
5. APPROVAL OF MINUTES -AUGUST 27, 2012
6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after
making a finding that there is a need to take immediate action on the item and
that the item came to the attention of the Committee subsequent to the
posting of the agenda. An action adding an item to the agenda requires
2/3 vote of the Committee. If there are less than 2/3 of the Committee
members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
7 · CONSENT CALENDAR -All matters on the Consent Calendar will be approved
in a single motion unless a Commissioner(s) requests separate action on
specific item(s). Items pulled from the Consent Calendar will be placed for
discussion at the end of the agenda.
7A. QUARTERLY FINANCIAL STATEMENTS
Page 1
Overview
This item is for the Committee to:
1 ) Receive and file the Quarterly Financial Statements for the period
ending September 30, 2012; and
2) Forward to the Commission for final action.
78. OUARTERL Y INVESTMENT REPORT
Page5
Overview
This item is for the Committee to:
1) Receive and file the Quarterly Investment Report for the quarter
ended September 30, 2012; and
2) Forward to the Commission for final action.
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B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
N o v e m b e r 2 6 , 2 0 1 2
P a g e 3
8 . Q U A R T E R L Y S A L E S T A X A N A L Y S I S
P a g e 2 1
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e s a l e s t a x a n a l y s i s f o r Q u a r t e r 2 ( Q 2 ) 2 0 1 2 ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
9 . R E V I S I O N S T O P R O C U R E M E N T P O L I C Y M A N U A L
P a g e 2 9
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e t h e r e v i s e d R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
P r o c u r e m e n t P o l i c y M a n u a l f o r t h e p r o c u r e m e n t a n d c o n t r a c t i n g a c t i v i t i e s
u n d e r t a k e n b y t h e C o m m i s s i o n , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , a s t o
c o n f o r m a n c e t o s t a t e a n d f e d e r a l l a w ;
2 ) A d o p t R e s o l u t i o n N o . 1 2 - 0 3 1 , # R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n R e g a r d i n g t h e R e v i s e d P r o c u r e m e n t P o l i c y
M a n u a l " ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 0 . S U N S E T A V E N U E G R A D E S E P A R A T I O N P R O J E C T S
P a g e 8 6
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A l l o c a t e $ 1 0 m i l l i o n i n f e d e r a l C o n g e s t i o n M i t i g a t i o n A i r Q u a l i t y ( C M A Q )
f u n d s t o t h e c i t y o f B a n n i n g ( B a n n i n g ) i n s u p p o r t o f t h e S u n s e t A v e n u e
g r a d e s e p a r a t i o n p r o j e c t ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 1 . C O M M I S S I O N E R S I S T A F F R E P O R T
O v e r v i e w
T h i s i t e m p r o v i d e s t h e o p p o r t u n i t y f o r t h e C o m m i s s i o n e r s a n d s t a f f t o r e p o r t
o n a t t e n d e d a n d u p c o m i n g m e e t i n g / c o n f e r e n c e s a n d i s s u e s r e l a t e d t o
C o m m i s s i o n a c t i v i t i e s .
Budget and Implementation Committee
November 26, 2012
Page 4
12. ADJOURNMENT AND NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be
held at 9:30 a.m., Monday, January 28, 2013, Board Chambers, First Floor,
County Administrative Center, 4080 Lemon Street, Riverside.
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE SIGN-IN SHEET
NOVEMBER 26, 2012
NAME AGENCY E MAIL ADDRESS
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
ROLL CALL
NOVEMBER 26, 2012
County of Riverside, District II
County of Riverside, District Ill
City of Beaumont
City of Calimesa
City of Canyon Lake
City of Cathedral City
City of Coachella
City of Desert Hot Springs
City of Hemet
City of Indian Wells
City of Lake Elsinore
City of Murrieta
City of Riverside
City of Temecula
Present
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A G E N D A I T E M 5
M I N U T E S
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
M o n d a y , A u g u s t 2 7 , 2 0 1 2
M I N U T E S
1 . C A l l T O O R D E R
T h e m e e t i n g o f t h e B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e w a s c a l l e d t o
o r d e r b y C h a i r R i c k G i b b s a t 9 : 3 1 a . m . , i n t h e B o a r d R o o m a t t h e
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r ,
R i v e r s i d e , C a l i f o r n i a , 9 2 5 0 1 .
2 . P l E D G E O F A l L E G I A N C E
3 .
A t t h i s t i m e , C o m m i s s i o n e r R o n R o b e r t s l e d t h e B u d g e t a n d I m p l e m e n t a t i o n
C o m m i t t e e i n a f l a g s a l u t e .
R O l l C A l l
M e m b e r s / A l t e r n a t e s P r e s e n t
S t e v e A d a m s
R o g e r B e r g
M a r y C r a t o n
R i c k G i b b s
D o u g l a s H a n s o n
S t e v e n H e r n a n d e z *
B o b M a g e e
R o n R o b e r t s
L a r r y S m i t h
J o h n T a v a g l i o n e
E l l a Z a n o w i c
M e m b e r s A b s e n t
S c o t t M a t a s
G r e g P e t t i s
J e f f S t o n e
* A r r i v e d a f t e r t h e m e e t i n g w a s c a l l e d t o o r d e r
4 . P U B L I C C O M M E N T S
T h e r e w e r e n o r e q u e s t s t o s p e a k f r o m t h e p u b l i c .
RCTC Budget and Implementation Committee Minutes
August 27, 2012
Page 2
5. APPROVAL OF MINUTES-JUNE 25, 2012
M/S/C (Adams/Smith) to approve the minutes of June 25, 2012
meeting as revised.
6. ADDITIONS I REVISIONS
There were no additions or revisions to the agenda.
7. QUARTERLY FINANCIAL STATEMENTS
Theresia Trevino, Chief Financial Officer, requested to present Agenda Items
7-10 concurrently. She then provided an update on the quarterly financial
statements for the period ended June 30, 2012, the quarterly investment
report, the single signature authority report, and the quarterly sales tax
analysis for Quarter 1 (Q 1) 2012.
M/S/C (Adams/Craton) to:
1)
2)
Receive and file the Quarterly Financial Statements for the
period ended June 30, 2012; and
Forward to the Commission for final action.
8. QUARTERLY INVESTMENT REPORT
M/S/C (Adams/Craton) to:
1) Receive and file the Quarterly Investment Report for the quarter
ended June 30, 20 12; and
2) Forward to the Commission for final action.
9. SINGLE SIGNATURE AUTHORITY REPORT
M/S/C (Adams/Craton) to:
1 ) Receive and file the Single Signature Authority report for the
fourth quarter ended June 30, 20 12; and
2) Forward to the Commission for final action.
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R C T C B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i n u t e s
A u g u s t 2 7 , 2 0 1 2
P a g e 3
1 0 . Q U A R T E R L Y S A L E S T A X A N A L Y S I S
M / S / C ( A d a m s / C r a t o n ) t o :
1 ) R e c e i v e a n d f i l e t h e s a l e s t a x a n a l y s i s f o r Q u a r t e r 1 ( Q 1 ) 2 0 1 2 ;
a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
A t t h i s t i m e , C o m m i s s i o n e r S t e v e n H e r n a n d e z a r r i v e d a t t h e m e e t i n g .
1 1 . F I S C A L Y E A R 2 0 1 2 / 1 3 A N N U A L L O C A L T R A N S P O R T A T I O N F U N D
P L A N N I N G A L L O C A T I O N S T O W E S T E R N R I V E R S I D E C O U N C I L O F
G O V E R N M E N T S A N D C O A C H E L L A V A L L E Y A S S O C I A T I O N O F
G O V E R N M E N T S
S h i r l e y M e d i n a , P r o g r a m m i n g a n d P l a n n i n g M a n a g e r , p r o v i d e d a b r i e f
o v e r v i e w f o r t h e F Y 2 0 1 2 / 1 3 L o c a l T r a n s p o r t a t i o n F u n d p l a n n i n g a l l o c a t i o n s
t o W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s a n d C o a c h e l l a V a l l e y
A s s o c i a t i o n o f G o v e r n m e n t s .
M / S / C ( A d a m s / Z a n o w i c ) t o :
1 ) A p p r o v e a n a l l o c a t i o n o f L o c a l T r a n s p o r t a t i o n F u n d ( L T F )
P l a n n i n g f u n d s i n t h e a m o u n t o f $ 5 0 3 , 2 5 0 t o t h e W e s t e r n
R i v e r s i d e C o u n c i l o f G o v e r n m e n t s ( W R C O G ) a n d $ 2 7 4 , 5 0 0 t o
t h e C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e r n m e n t s ( C V A G ) t o
s u p p o r t t r a n s p o r t a t i o n p l a n n i n g p r o g r a m s a n d f u n c t i o n s a s
i d e n t i f i e d i n e a c h a g e n c y ' s F Y 2 0 1 2 / 1 3 L T F P r o g r a m
O b j e c t i v e s / W o r k P l a n ( W o r k P l a n ) ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 2 . I N T E R A G E N C Y F I X E D R O U T E T R A N S F E R A G R E E M E N T B E T W E E N S U N L I N E
T R A N S I T A G E N C Y , T H E C O M M I S S I O N , A N D M E T R O L I N K
H e n r y N i c k e l , S t a f f A n a l y s t , p r o v i d e d a d e t a i l e d o v e r v i e w o f t h e i n t e r a g e n c y
f i x e d r o u t e t r a n s f e r a g r e e m e n t b e t w e e n S u n l i n e T r a n s i t A g e n c y , t h e
C o m m i s s i o n , a n d M e t r o l i n k .
M / S / C ( C r a t o n / Z a n o w i c ) t o :
1 ) A p p r o v e A g r e e m e n t N o . 1 3 - 2 5 - 0 0 9 - 0 0 w i t h S u n l i n e T r a n s i t
A g e n c y ( S u n l i n e ) a n d t h e S o u t h e r n C a l i f o r n i a R e g i o n a l R a i l
A u t h o r i t y ( S C R R A ) f o r f i x e d r o u t e t r a n s f e r s ;
RCTC Budget and Implementation Committee Minutes
August 27,2012
Page 4
2) Authorize the Chair or Executive Director, pursuant to legal
counsel review, to execute the agreement on behalf of the
Commission; and
3) Forward to the Commission for final action.
13. COMMISSIONERS I EXECUTIVE DIRECTOR REPORT
13A. John Standiford, Deputy Executive Director, announced:
• The Interstate 215 Central widening project procurement
process continues; and
• There is no legislative update since it was the last week of the
Legislature. He noted there will be a detailed staff report of the
happenings in Sacramento next month.
14. ADJOURNMENT AND NEXT MEETING
There being no further business for consideration by the Budget and
Implementation Committee, the meeting was adjourned at 9:46 a.m.
The next meeting of the Budget and Implementation Committee is scheduled
for September 24, 2012 at 9:30 a.m.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
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A G E N D A I T E M 7 A
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : N o v e m b e r 2 6 , 2 0 1 2
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : M i c h e l e C i s n e r o s , A c c o u n t i n g a n d H u m a n R e s o u r c e s M a n a g e r
T H R O U G H : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T : Q u a r t e r l y F i n a n c i a l S t a t e m e n t s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e Q u a r t e r l y F i n a n c i a l S t a t e m e n t s f o r t h e p e r i o d e n d i n g
S e p t e m b e r 3 0 , 2 0 1 2 ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
D u r i n g t h e . f i r s t t h r e e m o n t h s o f t h e f i s c a l y e a r , s t a f f m o n i t o r e d t h e r e v e n u e s a n d
e x p e n d i t u r e s o f t h e C o m m i s s i o n . T h e f i r s t q u a r t e r o f t h e y e a r i s p r i m a r i l y d i r e c t e d
t o w a r d c o m p l e t i n g f i s c a l y e a r e n d c l o s i n g a c t i v i t i e s . S t a f f e x p e c t s m o s t o f t h e
c a t e g o r i e s t o p r e s e n t a m o r e r e a l i s t i c o u t l o o k b e g i n n i n g i n t h e s e c o n d q u a r t e r .
T h e o p e r a t i n g s t a t e m e n t s h o w s t h e s a l e s t a x r e v e n u e s f o r t h e f i r s t q u a r t e r a t 7
p e r c e n t o f t h e b u d g e t . T h i s i s a r e s u l t o f G o v e r n m e n t a l A c c o u n t i n g S t a n d a r d s
B o a r d ( G A S B ) S t a t e m e n t N o . 3 3 . G A S B 3 3 r e q u i r e s s a l e s t a x r e v e n u e t o b e
a c c r u e d f o r t h e p e r i o d i n w h i c h i t i s c o l l e c t e d a t t h e p o i n t o f s a l e . T h e S t a t e B o a r d
o f E q u a l i z a t i o n c o l l e c t s t h e M e a s u r e A f u n d s a n d l o c a l T r a n s p o r t a t i o n F u n d ( L T F )
f u n d s a n d r e m i t s t h e m t o t h e C o m m i s s i o n a f t e r t h e r e p o r t i n g p e r i o d f o r t h e
b u s i n e s s e s . T h i s c r e a t e s a t w o - m o n t h l a g i n t h e r e c e i p t o f r e v e n u e s b y t h e
C o m m i s s i o n . A c c o r d i n g l y , t h e s e f i n a n c i a l s t a t e m e n t s r e f l e c t t h e r e v e n u e s r e l a t e d
t o c o l l e c t i o n s f o r J u l y 2 0 1 1 .
O n a c a s h b a s i s , t h e M e a s u r e A a n d L T F s a l e s t a x r e v e n u e s a r e 5 . 7 5 p e r c e n t a n d
4 . 6 9 p e r c e n t h i g h e r , r e s p e c t i v e l y t h a n t h e s a m e p e r i o d l a s t f i s c a l y e a r . S t a f f w i l l
c o n t i n u e t o m o n i t o r t h e t r e n d s i n t h e s a l e s t a x r e c e i p t s a n d r e p o r t t o t h e
C o m m i s s i o n a n y n e c e s s a r y a d j u s t m e n t s t o t h e F Y 2 0 1 2 / 1 3 b u d g e t f o r s a l e s t a x
r e v e n u e s .
A g e n d a I t e m 7 A
1
Federal, state, and local revenues are on a reimbursement basis. The Commission
will receive these revenues as eligible project costs are incurred and invoiced to the
respective agencies. Invoices related to first quarter expenditures will be prepared
and submitted in the second quarter.
During the FY 2012/13 budget process, the Commission took a conservative
approach in estimating the Transportation Uniform Mitigation Fee (TUMF) revenues
of $4 million passed through from the Western Riverside Council of Governments
(WRCOG) as a result of the housing sector. The budgeted balance of $1,25 7,000
relates to TUMF Zone reimbursements from WRCOG for the 74/215 interchange
project. Staff will invoice WRCOG for TUMF zone reimbursements as eligible
expenditures are incurred in the second quarter.
The Commission took a conservative approach in estimating interest income for
FY 2012/13 as a result of flat interest yields on invested balances. A significant
portion of interest income related to the first quarter was recorded in the second
quarter.
The expenditure categories are in line overall with the expectations of the budget
with the following exceptions:
•
•
Salaries and benefits are slightly over as a result of a prepayment for the
FY 2012/13 employer retirement contribution, which provides a discount of
half a year's interest; and
Regional arterials reports a negative actual amount as a result of the
accounting reversal for estimated expenditure accruals for regional arterial
act1v1t1es as of June 30, 2012, but not yet invoiced through
September 30, 2012.
Debt service interest expenditures on the 2010 Bonds are made in December and
June, while interest expenditures on the 2009 Bonds are made monthly due to the
variable rate nature of the bonds. Principal payments on the 2009 Bonds and 2010
Bonds are made in June. Debt proceeds consist of commercial paper and bond
issuances. The Commission issued $20 million in commercial paper notes during
the first quarter. A significant portion of the debt proceeds are expected to occur
in the fourth quarter in connection with the State Route 91 Corridor Improvement
Project financing. ·
Staff will continue to monitor the revenues and expenditures and will notify the
Commission of any unusual events.
Attachment: Quarterly Financial Statements -September 2012
Agenda Item 7 A
2
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RIVERSIDE COUNTY TRANPORTATION COMMISSION
QUARTERLY BUDGET VS ACTUAL
1ST QUARTER • FOR THREE MONTHS ENDED 9/30/2012
FY 2012/13 1ST QUARTER REMAINING PERCENT
BUDGET ACTUAL BALANCE UTILIZATION
Revenues
Sales tax $ 211,212,500 $ 14,314,100 $ (196,898,400) 7%
Federal reimbursements 73,151,900 (73,151,900) N/A
State reimbursements 17,917,800 247,896 (17,669,904} 1%
Local reimbursements 2,688,700 28,014 (2,660,686) 1%
Transportation Uniform Mitigation Fee 5,257,300 (5,257,300) N/A
Other revenues 882,800 122,159 (760,641) 14%
Interest 7,265,900 462,786 (6,803, 114) 6%
Total revenues 318,376,900 15,174,955 (303,201 ,945) 5%
Expenditures
Salaries and benefits 6,971,100 2,061,271 4,909,829 30%
Professional and support
Professional services 14,474,800 828,123 13,646,677 6%
Support costs 5,323 240 1 203,531 4,119,709 23%
Total Professional and support costs 19,798,040 2,031,654 17,766,386 10%
Projects and operations
Program operations -general 16,576,500 927,792 15,648,708 6%
Engineering 27,912,060 1,308,562 26,603,498 5%
Construction 125,464,800 3,284,582 122,180,218 3%
Design Build 29,050,000 2,668,100 26,381,900 9%
Right of way/land 110,312,095 3,854,774 106,457,321 3%
Operating and capital disbursements 97,710,490 21,603,245 76,107,245 22%
Special studies 800,000 5,844 794,156 1%
Local streets and roads 39,357,000 2,648,435 36,708,565 7%
Regional arterials 20,400,400 (548,454) 20,948 854 -3% • Total projects and operations 467,583,345 35,752,880 431 ,830,465 8%
Debt service
Principal 126,800,000 126,800,000 N/A
Interest 16,613,000 1,471,669 15,141,331 9%
Total debt service 143,413,000 1,471,669 141,941,331 1%
Capital outlay 447,700 5,452 442,248 1%
Total Expenditures 638 213 185 41 322 926 596 890 259 So/o
Excess revenues over (under) expenditures (319,836,285) (26,147,971) 623,493,757 8%
Other financing sources/( uses)
Operating transfer in 327,567,190 8,000,148 (319,567 ,042) 2%
Operating transfer out· (327,567,190) (8,000,148) 319,567,042 2%
Debt proceeds 1,220172,000 20 000 000 (1 ,200 172,000} 2%
Total financing sources/(uses) 1,220,172,000 20,000,000 1 ,200,172,000 2%
Net change in fund balances 900,335,715 (6,147,971) 1,823,665,757 -1%
Fund balance July 1, 2012 556,693,300 575,578,619 18,885,319 103%
Fund balance September 30, 2012 $ 1,457,029,015 $ 569,430,648 $ 1,842,551,076 39%
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3
" R e v e n u e s S a l e s t a x S t a t e r e i m b u r s e m e n t s L o c a l r e i m b u r s e m e n t s O t h e r r e v e n u e s I n t e r e s t T a t a l r e v e n u e s E x p e n d i t u r e s S a l a r i e s a n d b e n e f i t s P r o f e s s i o n a l a n d s u p p o r t P r o f e s s i o n a l s e r v i c e s S u p p o r t c o s t s T o t a l P r o f e s s i o n a l a n d s u p p o r t c o s t s P r o j e c t s a n d o p e r a t i o n s P r o g r a m o p e r a t i o n s - g e n e r a l E n g i n e e r m g C o n s t r u c t i o n D e s i g n B u i l d R i g h t o f w a y / l a n d O p e r a t i n g a n d c a p i t a l d i s b u r s e m e n t s S p e c i a l s t u d i e s L o c a l s t r e e t s a n d r o a d s R e g i o n a l a r t e r i a l s T o t a l p r o j e c t s a n d o p e r a t i o n s D e b t s e r v i c e I n t e r e s t T o t a l d e b t s e r v i c e C a p i t a l o u t l a y T o t a l E x p e n d i t u r e s E x c e s s r e v e n u e s o v e r ( u n d e r ) e x p e n d i t u r e s O t h e r f i n a n c i n g s o u r c e s / ( u s e s ) O p e r a t i n g t r a n s f e r i n O p e r a t i n g t r a n s f e r o u t D e b t p r o c e e d s T o t a l f i n a n c i n g s o u r c e s / { u s e s ) N e t c h a n g e i n f u n d b a l a n c e s F u n d b a l a n c e J u l y 1 , 2 0 1 2 F u n d b a l a n c e S e p t e m b e r 3 0 , 2 0 1 2 F S P / G E N E R A L F U N D S A F E 2 7 0 , 0 0 0 $ $ 5 9 4 4 , 1 0 0 2 9 8 2 7 4 , 6 9 4 2 9 8 1 , 4 2 5 . 9 9 7 2 3 , 0 2 8 ( 1 5 2 , 0 7 4 ) ( 3 8 , 8 8 4 ) 1 , 0 1 6 , 4 9 7 4 3 , 8 3 7 8 6 4 . 4 2 3 4 , 9 5 3 2 1 6 , 9 9 5 3 6 5 , 9 8 7 9 , 3 5 4 5 , 0 1 4 . 4 8 7 5 , 2 4 0 , 8 3 6 3 6 5 , 9 8 7 4 . 7 9 3 " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N Q U A R T E R L Y B U D G E T V S A C T U A L S B Y F U N D 1 S T Q U A R T E R F O R T H R E E M O N T H S E N D E D 9 1 3 0 / 2 0 1 2 M E A S U R E A S A L E S T A X W E S T E R N P A L O C O A C H E L L A L O C A L S T A T E T R A N S I T C O U N T Y V E R D E V A L L E Y T R A N S P O R T A T I O N A S S I S T A N C E V A L L E Y F U N D 6 , 5 5 0 , 6 5 1 $ 6 1 , 5 1 0 $ 2 , 1 0 1 , 8 3 9 $ 4 , 4 1 4 , 3 0 0 $ 2 4 ( , 8 9 6 2 7 , 4 2 0 1 1 7 , 7 6 1 6 , 9 4 3 , 7 2 8 6 1 , 5 1 0 2 . 1 0 1 , 8 3 9 4 , 4 1 4 , 3 0 0 5 8 9 , 3 0 4 6 7 1 9 6 9 , 0 7 5 1 4 3 , 1 3 9 1 . 1 1 2 , 2 1 4 3 2 5 , 4 1 6 1 , 0 1 8 , 0 8 4 2 , 0 9 9 , 0 5 8 2 . 6 6 8 , 1 0 0 4 , 0 8 0 , 2 8 5 9 8 8 , 6 7 4 1 . 1 2 5 , 0 0 0 1 4 . 4 2 8 . 1 3 4 4 6 , 9 5 0 5 , 8 4 4 1 , 8 5 1 , 2 8 1 6 1 , 5 1 0 7 3 5 , 6 4 4 5 4 8 , 4 5 4 1 3 . 0 3 6 , 7 4 2 6 1 , 5 1 0 1 . 3 1 2 , 1 9 0 1 4 . 4 2 8 , 1 3 4 4 6 , 9 5 0 6 5 9 T R A N S P O R T A T I O N C O M M E R C I A L S A L E S T A X U N I F O R M M I T I G A T I O N P A P E R B O N D S D E B T S E R V I C E F E E ( T U M F ) $ 9 1 5 , 8 0 0 $ $ $ 4 5 7 , 2 8 9 5 , 3 1 6 1 8 1 9 1 5 , 8 0 0 4 5 7 , 2 8 9 5 , 3 1 6 1 8 1 2 2 , 2 7 1 5 0 , 0 0 6 5 8 5 0 , 0 6 4 1 9 , 3 9 4 2 8 1 , 1 2 4 1 , 1 8 5 , 5 2 4 ( 9 9 9 , 2 1 4 ) 5 7 8 , 0 8 0 1 9 5 , 6 2 3 ( 6 9 8 , 6 9 6 ) 5 7 8 , 0 8 0 1 , 3 8 1 . 1 4 7 1 , 4 7 1 , 6 6 9 1 , 4 7 1 , 6 6 9 7 , 5 3 6 , 0 4 9 3 9 3 , 9 � ! _ _ _ _ _ 1 4 . 7 3 8 , 9 1 9 6 1 , 5 1 0 1 , 3 1 2 , 8 6 1 1 4 , 4 2 8 , 1 3 ~ . . - 4 6 . 1 ~ - - ~ J ) _ _ _ S I ~ . o _ 8 0 _ _ _ 1 , 3 8 1 , 1 4 7 _ _ _ _ L ~ 7 1 , 6 6 9 ( 7 , 2 6 1 . 3 5 5 ) ( 3 9 3 , 6 7 0 ) ( 7 , 7 9 5 , 1 9 1 ) 7 8 8 , 9 7 8 ( 1 0 , 0 1 3 , 8 3 4 ) ( 4 6 , 9 5 0 ) 1 , 5 4 2 , 1 6 1 ( 1 2 0 , 7 9 1 ) ( 1 , 3 7 5 , 8 3 1 ) 5 , 7 9 9 . 8 1 4 1 , 5 7 6 , 0 6 0 ( 6 6 4 , 1 0 4 ) ( 5 , 7 9 9 , 8 1 4 ) ( 1 8 6 , 5 1 4 ) ( 1 , 3 4 9 . 7 1 6 ) 2 0 , 0 0 0 , 0 0 0 5 , 7 9 9 , 8 1 4 9 1 1 , 9 5 6 ( 5 , 7 9 9 , 8 1 4 ) _ _ _ j 9 , 8 1 3 , 4 8 6 ( 1 , 3 4 9 , 7 1 6 ) ( 1 . 4 6 1 . 5 4 1 ) ( 3 9 3 , 6 7 0 ) ( 6 , 8 8 3 , 2 3 5 ) 7 8 8 , 9 7 8 ( 1 5 , 8 1 3 , 6 4 8 ) ( 4 6 , 9 5 0 ) 1 3 , 6 8 5 , 2 2 7 7 2 5 5 , 4 1 9 2 4 0 , 2 3 7 8 2 4 5 5 6 1 7 3 4 6 , 5 9 4 9 2 , 0 8 8 , 9 6 9 4 3 8 5 4 , 5 3 3 1 2 , 2 2 3 , 6 8 6 $ 6 , 8 6 1 , 7 4 9 $ 2 3 3 , 3 5 4 , 5 8 9 $ 5 5 6 $ 1 8 , 1 3 5 , 5 7 2 $ 7 6 , 2 7 5 , 3 2 1 $ 4 3 , 8 0 7 , 5 8 3 4 1 , 5 4 2 , 1 6 1 7 3 , 2 2 4 , 0 7 1 7 4 . 7 6 6 , 2 3 2 1 9 , 6 9 2 , 6 9 5 3 1 , 1 4 3 , 5 9 4 5 0 , 8 3 6 , 2 8 9 ( 2 , 7 2 5 , 5 4 7 ) 5 , 6 5 1 , 8 8 4 2 , 9 2 6 , 3 3 7 ( 1 , 4 7 1 . 4 8 8 ) 6 2 4 . 2 7 4 6 2 4 , 2 7 4 ( 8 4 7 . 2 1 4 ) 5 1 , 0 8 9 , 9 4 8 5 0 , 2 4 2 . 7 3 4 $ " C O M B I N E D T O T A L 1 4 , 3 1 4 , 1 0 0 2 4 7 , 8 9 6 2 8 , 0 1 4 1 2 2 , 1 5 9 4 6 2 , 7 8 6 1 5 , 1 7 4 , 9 5 5 2 . 0 6 1 , 2 7 1 8 2 8 , 1 2 3 1 . 2 0 3 , 5 3 1 2 . 0 3 1 , 6 5 4 9 2 7 , 7 9 2 1 , 3 0 8 , 5 6 2 3 , 2 8 4 , 5 8 2 2 . 6 6 8 , 1 0 0 3 . 8 5 4 , 7 7 4 2 1 , 6 0 3 , 2 4 5 5 , 8 4 4 2 , 6 4 8 , 4 3 5 5 4 8 , 4 5 4 ) 3 5 . 7 5 2 , 8 8 0 1 . 4 7 1 , 6 6 9 1 , 4 7 1 , 6 6 9 5 . 4 5 2 4 1 , 3 2 2 , 9 2 6 ( 2 6 , 1 4 7 , 9 7 1 ) 8 , 0 0 0 , 1 4 8 ( 8 , 0 0 0 , 1 4 8 ) 2 0 , 0 0 0 , 0 0 0 2 0 , 0 0 0 , 0 0 0 ( 6 , 1 4 7 , 9 7 1 ) 5 7 5 , 5 7 8 , 6 1 9 5 6 9 , 4 3 0 , 6 4 8
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A G E N D A I T E M 7 8
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"
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : N o v e m b e r 2 6 , 2 0 1 2
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : A n n e H a l l b e r g , A c c o u n t i n g S u p e r v i s o r
T H R O U G H : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T : Q u a r t e r l y I n v e s t m e n t R e p o r t
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e Q u a r t e r l y I n v e s t m e n t R e p o r t f o r t h e q u a r t e r e n d e d
S e p t e m b e r 3 0 , 2 0 1 2 ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
A t t a c h e d a r e t h e q u a r t e r l y i n v e s t m e n t a n d c a s h f l o w r e p o r t s a s r e q u i r e d b y s t a t e
l a w a n d C o m m i s s i o n p o l i c y . T h e c o u n t y o f R i v e r s i d e ' s I n v e s t m e n t R e p o r t f o r t h e
m o n t h e n d e d S e p t e m b e r 3 0 , 2 0 1 2 , i s a l s o a t t a c h e d f o r r e v i e w .
A t t a c h m e n t s :
1 ) Q u a r t e r l y I n v e s t m e n t R e p o r t f o r t h e q u a r t e r e n d e d S e p t e m b e r 3 0 , 2 0 1 2
2 ) . C o u n t y o f R i v e r s i d e I n v e s t m e n t R e p o r t f o r t h e m o n t h e n d e d
S e p t e m b e r 3 0 , 2 0 1 2
A g e n d a I t e m 7 B
5
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O p e r a t i n g F u n d s
8 0 . 3 0 %
S t a t e m e n t o f C o m p l i a n c e
N a t u r e o f I n v e s t m e n t s
D e b t R e s e r v e
. 9 4 %
P o r t f o l i o _ M _ a _ t _ u _ r i _ t y _ _ _ o t o 9 0 D a y s
1 0 0 %
P o r t f o l i o I n v e s t m e n t T y p e
L A I F
A l l o f t h e a b o v e i n v e s t m e n t s a n d a n y i n v e s t m e n t d e c i s i o n s m a d e f o r t h e q u a r t e r e n d e d
S e p t e m b e r 3 0 , 2 0 1 2 w e r e i n f u l l c o m p l i a n c e w i t h t h e C o m m i s s i o n ' s i n v e s t m e n t p o l i c y a s
a d o p t e d o n J u n e 7 , 2 0 1 2 .
T h e C o m m i s s i o n h a s a d e q u a t e c a s h f l o w s f o r s i x m o n t h s o f o p e r a t i o n s .
S i g n e d b y : ~ ~
C h i e f F i n a n c i a l O f f i c e r
6
" R 1 v e r s 1 d e C o u n t y T r a n s p o r t a t i o n C o m m 1 s s i o n I n v e s t m e n t P o r t f o l i o R e p o r t P e r i o d E n d e d � S e p t e m b e r 3 0 . 2 0 1 2 O P E R A T I N G F U N D S C t t y N a t 1 o n a l B a n k D e p o s i t s C o u n t y T r e a s u r e r ' s P o o l e d I n v e s t m e n t F u n d L o c a l A g e n c y I n v e s t m e n t F u n d ( L A / F ) A g e n c y f T r e a s u r y S e c u r i t i e s : S u b t o t a l O p e r a t i n g F u n d s F U N D S H E L D I N T R U S T C o u n t y T r e a s u r e r ' s P o o l e d I n v e s t m e n t F u n d L o c a l T r a n s p o r t a t i o n F u n d S u b t o t a l F u n d s H e l d I n T r u s t C O M M I S S I O N B O N D P R O J E C T F U N D S / D E B T R E S E R V E U S B a n k M o n e y M a r k e t I n v e s t m e n t A g r e e m e n t s C o u n t y o f R i v e r s i d e P o o l i n v o s t m e n t F i r s t A m e r i c a n G o v e r n m e n t O b l i g a t i o n F u n d S u b t o t a l B o n d P r o j e c t F u n d s / O e b t R e s e r v e T O T A L A l l C a s h a n d I n v e s t m e n t s I n v e s t m e n t T r a n s a c t i o n s f o r t h e Q u a r t e r E n d e d S e p t e m b e r 3 0 , 2 0 1 2 P u r c h a s e s : N o n e M a t u r i t i e s : N o n e $ R A T I N G C O U P O N F A I R V A L U E M O O D Y S / F I T C H S & P R A T E 3 , 9 8 0 , 4 3 2 A 3 / B B B " N / A 4 0 7 , 8 9 4 , 1 9 9 A a a / M R 1 / A A A N 1 N / A 3 , 6 0 9 , 6 4 9 N o t R a t e d N / A N / A N / A 4 1 5 , ' 4 8 4 . ' 2 8 0 7 6 , 1 8 5 , 9 6 1 A a a � M R 1 / A A A I V 1 N / A 7 6 , 1 8 5 , 9 6 1 2 2 A a a / A A A m N / A 1 , 7 6 3 A a a / M R 1 / A A A N 1 N / A 2 5 , 7 2 7 , 5 3 3 A a a / A A A m N / A 2 5 , 7 2 9 , 3 1 8 5 1 7 , 3 9 9 , 5 5 9 P a r V a l u e a t M a t u n t y M a t u n t y D a t e C o u p o n R a t e P A R V A L U E " P U R C H A S E M A T U R I T Y D A T E D A T E N / A N / A N / A N / A Y I E L D T O M A T U R I T Y N I A 0 . 4 2 % N / A 0 4 2 % 0 4 2 % N / A P U R C H A S E C O S T S U M M A R I Z E D I N V E S T M E N T T Y P E B a n k s C o u n t y P o o l C o u n t y P o o l I n v e s t m e n t L A I F M u t u a l F u n d s C N I C h a r t e r U S B a n k M o n o y M a r k e t F i r s t A m e r i c a n G o v e r n m e n t O b l i g a t i o n F u n d S u b � T o t a l M u t u a l F u n d s F e d e r a l A g e n c y s e c u n t i e s C e r t i f i c a t e s o f D e p o s i t U . S T r e a s u r y s e c u r i t 1 e s C o r p o r a t e N o t e / C o m m e r c i a l P a p e r I n v e s t m e n t A g r e e m e n t s 7 T O T A L M A R K E T V A L U E 2 2 ~ U N R E A L I Z E D G A I N ( L O S S ) 3 , 9 8 0 . 4 3 2 4 8 4 , 0 8 0 , 1 5 9 1 , 7 6 3 3 , 6 0 9 . 6 4 9 2 5 , 7 2 7 , 5 5 5 5 1 7 , 3 9 9 , 5 5 9 "
"
"
2 0 1 2
C o u n t y o f R i v e r s i d e S e p t e n 1 b e r
T r e a s u r e r ' s P o o l e d I n v e s t 1 n e n t F u n d
' ' Q E 3 t o I n f i n i t y a n d B e y o n d "
F o r t h e b e t t e r p a r t o f t h i s y e a r , t h e
c a p i t a l m a r k e t s h a v e b e e n e x p e c t i n g q u a n t i t a t i v e
e a s i n g , p a r t t h r e e ( Q E 3 ) f r o m t h e F E D , f r o m o n e
m e e t i n g t o t h e n e x t , d e p e n d i n g o n t h e m o s t c u r -
r e n t e c o n o m i c i n d i c a t o r s . A s w e m o v e d i n t o
A u g u s t , o u r s t o c k m a r k e t s w e r e r a l l y i n g s t r o n g l y
o n t h e h o p e o f f u r t h e r b a l a n c e s h e e t e x p a n s i o n
p r o g r a m s b a s e d o n t h e i r c o m m e n t s .
A t i t s r e g u l a r l y s c h e d u l e d m e e t i n g o n
A u g u s t 1 ' 1 " t h e F E D s t a t e d , " E c o n o m i c a c t i v i t y
d e c e l e r a t e d s o m e w h a t o v e r t h e f i r s t h a l f o f t h i s
y e a r . D e s p i t e s o m e f u r t h e r s i g n s o f i m p r o v e -
m e n t , t h e h o u s i n g s e c t o r r e m a i n s d e p r e s s e d . "
T h e b i g g e s t s u r p r i s e w a s t h e s t a t e m e n t " T h e
C o m m i t t e e w i l l c l o s e l y m o n i t o r i n c o m i n g i n f o r -
m a t i o n o n e c o n o m i c a n d f i n a n c i a l d e v e l o p m e n t s
a n d w i l l p r o v i d e a d d i t i o n a l a c c o n m 1 o d a t i o n a s
n e e d e d " . T h i s w a s t h e w i n d u p b e f o r e t h e p i t c h .
S o m e t h o u g h t B e m a n k e & C o . w o u l d
w a i t a b i t l o n g e r r e a s o n i n g t h a t t h e y s h o u l d k e e p
t h e p o w d e r d r y a n d f o r t h e d u s t t o c l e a r f r o m t h e
u p c o m i n g a n d c o n t e n t i o u s p r e s i d e n t i a l e l e c t i o n .
C l e a r l y , t h e F E D f e l t d i f f e r e n t l y a n d o n S e p t e m -
b e r 1 3 1 h a t i t s r e g u l a r l y s c h e d u l e d m e e t i n g
l a u n c h e d Q E 3 , a $ 4 0 b i l l i o n a m o n t h o p e n - e n d e d
m o r t g a g e b a c k e d s e c u r i t i e s ( M B S ) b o n d b u y i n g
p r o g r a m " t o i n f i n i t y a n d b e y o n d . "
T h e F E D s t a t e d , " T h e C o n m u t t e e i s
c o n c e r n e d t h a t , w i t h o u t f u r t h e r p o l i c y a c c o n m 1 0 -
d a t i o n , e c o n o m i c g r o w t h n l i g h t n o t b e s t r o n g
e n o u g h t o g e n e r a t e s u s t a i n e d i m p r o v e m e n t i n
l a b o r m a r k e t c o n d i t i o n s . " I n o t h e r w o r d s , u n t i l
e m p l o y m e n t b e g i n s t o s h o w s i g n s o f r e c o v e r y .
F u r t h e r m o r e , " T o s u p p o r t c o n t i n u e d p r o g r e s s
t o w a r d m a x i m u m e m p l o y m e n t a n d p r i c e s t a b i l -
i t y , t h e C o m n u t t e e e x p e c t s t h a t a h i g h l y a c c o m -
m o d a t i v e s t a n c e o f m o n e t a r y p o l i c y w i l l r e m a i n
a p p r o p r i a t e f o r a c o n s i d e r a b l e t i m e a f t e r t h e
e c o n o n u c r e c o v e r y s t r e n g t h e n s . " T h e y ' v e s u g -
g e s t e d t h r o u g h 2 0 1 5 .
T h e F E D s ' s t a t e m e n t a l s o s u g g e s t s
t h a t w i t h t h e Q E 3 l a u n c h , t h e y h a v e c l e a r l y s h i f t -
e d a w a y f r o m c o n c e r n a b o u t i n f l a t i o n t o a n o -
h o l d s b a r r e d s l u g f e s t o n m a x i n u z i n g e m p l o y -
m e n t . H o w e v e r , m a n y c a p i t a l m a r k e t s o b s e r v e r s
w o n d e r , w i l l b u y i n g M B S b o n d s p r o m o t e r e a l
e m p l o y m e n t a n d e c o n o n u c g r o w t h ? M o r e o v e r ,
w i l l t h i s p r o g r a m c o n t i n u e t o s u p p o r t t h e e m e r g -
i n g h o u s i n g r e c o v e r y t h a t w e s o d e s p e r a t e l y
n e e d , o r w a s t h i s p o l i t i c s a t i t s f i n e s t a c o u p l e o f
m o n t h s b e f o r e a v e r y i m p o r t a n t e l e c t i o n ? O n l y
t i m e w i l l t e l l a s t h e c o n c e r n i s t h a t m a r k e t s a r e
t o o r e l i a n t a n d a c c u s t o m e d t o F O M C i n t e r v e n -
t i o n .
N e x t u p , c o o l e r t e m p e r a t u r e s a s w e
w e l c o m e t h e f a l l s e a s o n t h a t i s u p o n u s , t h e e l e c -
t i o n s , a n d , t h e l o o n u n g d e b a t e o f t h e f i s c a l c l i f f
p r i o r t o y e a r - e n d . S t a y t u n e d t o y o u r b u s i n e s s
n e w s ; y o u c a n b e a s s u r e d t h a t w e w i l l i n m a n a g -
i n g t h e a s s e t s o f t h e P o o l o n b e h a l f o f o u r d e p o s i -
t o r s .
D o n K e n t
T r e a s u r e r - T a x C o l l e c t o r
C a p i t a l M a r k e t s T e a m
T r e a s u r e r - T a x C o l l e c t o r
D o n K e n t
A s s t . T r e a s u r e r - T a x C o l l e c t o r
J o n C h r i s t e n s e n
I n v e s t m e n t M a n a g e r
G i o v a n e P i z a n o
A s s t . I n v e s t m e n t M a n a g e r
A n g e l a T r e s s l e r
I n v e s t m e n t O b j e c t i v e s
T h e p r i m a r y o b j e c t i v e
o f t h e t r e a s u r e r s h a l l b e t o s t ~ f e �
g u a r d t l w p r i n c i p a l o f t h e f u n d s
u n d e r t h e
t r e a s u r e r ' s c o n t r o l , m e e t t h e l i -
q u i d i t y n e e d s o f t h e d e p o s i t o r ,
a n d a c h i e v e a r e t u r n o n t h e
f u u d s u n d e r h i s o r h e r c o n t r o l .
R I V E R S I D E C O U N T Y T R E A S U R E R ' S P O O L E D I N V E S T M E N T F U N D I S C U R R E N T L Y R A T E D :
A a a - b f B Y M O O D Y ' S I N V E S T O R ' S S E R V I C E A N D A A A f V 1 B Y H T C H R A T I N G S
5 , 9 2 6 , 5 6 8 , 2 5 8 . 8 7 5 , 9 2 0 , 2 3 6 , 9 6 4 . 1 3 6 , 3 3 1 , 2 9 4 . 7 4 0 . 1 1 0 . 4 4 1 . 1 0
T h e T r e a s u r e r ' s P o o l e d I n v e s t m e n t F u n d i s c o m p r i s e d o f t h e C o u n t y , S c h o o l s , S p e c i a l D i s t r i c t s ,
a n d o t h e r D i s c r e t i o n a r y D e p o s i t o r s .
8
1 . 0 8
Current Market Date
Economic Indicators
Released on: Indicator Definition Consensus Actual
10/5/2012
10/5/2012
9/27/2012
9/27/2012
Stock Indices
Nonfarm Payrolls-
M/M change
Unemployment Rate
Counts the number of paid employees working.
part-time or full-time in the nation's business and
government establishments.
Measures the number of unemployed as a
percentage of the labor force.
Durable Goods Orders-Reflects the new orders placed with domestic
MjM change manufacturers for immediate and future delivery
of factory hard goods.
Real Gross Domestic The broadest measure of aggregate economic
Product-Q/Q change activity and en com passes every sector of the
economy. GDP is the country's most
Value Chan e
P9~iJ:O~~(DJlii}~i>::,, :.J~ul3,.437f~l;,~, .. p4\6 .. Z9 ..
S&P 500 Index 1,440.67 34.09
NASDAQ·,,. 2,799.~19 . . .
Commodities
Nyi!nexCtude:Z •.
Gold (USD/OZ)
~~·>
$
Value Chan e
92.19 $£. (4.28)
1,772.10 $ 80.09
RIVERSIDE COUNTY TREASURER-TAX COLLECTOR
9
113~0'0'
8.1%
~5.0%
0.23
. .:(};g;"
, ~\ ~"':L:' ._,.:j·,--'• O:Cc'+"'' •. ·
114,0!)0.
7.8°li,
0.63 0.04
2
•
•
•
" T I M M I
A A A R a t e d P r i m e I n s t i t u t i o n a l
M o n e y - M a r k e t F u n d s
d ~ ~ ~ ~ ~ ~ ' S . : f & ' t ~ ' \ ~ " ' ' : : f h 1 : ] b ~ ' " z ; ~ z K @ j 7 i $ . : ] ; g = Y � ' ~ ' ' * ' \ " ' w " " � & ~ % " i ~ ' \ : o J ~ " > " 1 f u ' % ~ ~ ~ ~ ~ J ~ \ - ~ ~ ! & ~ \ \ j \ ~ ' f ~ ' M w ~ ~ i B x N ~ ~ - ~ m \ ~ I
F i d e l i t y P r i m e I n s t i t u t i o n a l M M F
F e d e r a t e d P r i m e O b l i g a t i o n s F u n d
W e l l s F a r g o A d v a n t a g e H e r i t a g e
M o r g a n S t a n l e y I n s t i t u t i o n a l P r i m e
L i q u i d i t y F u n d
B l a c k R o c k P r i m e C a s h F u n d
1 . 0 0 % -
0 . 8 0 %
0 . 6 0 %
0 . 4 0 % -
0 . 2 0 %
0 . 0 0 %
F I P : X X 0 . 1 6 %
P O I X X 0 . 1 5 %
W F J X X . 0 ; 1 5 %
M P F X X 0 . 1 6 %
B P I X X 0 . 2 1 %
T h e T r e a s u r e r ' s I n s t i t u t i o n a l M o n e y M a r k e t I n d e x
( T I M M I ) i s c o m p i l e d a n d r e p o r t e d b y t h e R i v e r s i d e
C o u n t y T r e a s u r e r ' s C a p i t a l M a r k e t s d i v i s i o n . I t i s a
c o m p o s i t e i n d e x d e r i v e d f r o m f i v e A A A r a t e d p r i m e
i n s t i t u t i o n a l m o n e y m a r k e t f u n d s . S i m i l a r t o t h e
T r e a s u r e r ' s O f f i c e , p r i m e m o n e y m a r k e t f u n d s i n v e s t
i n a d i v e r s i f i e d p o r t f o l i o o f U . S . d o l l a r d e n o m i n a t e d
m o n e y m a r k e t i n s t r u m e n t s i n c l u d i n g U . S . T r e a s u r i e s ,
g o v e r n m e n t a g e n c i e s , c o m m e r c i a l p a p e r , c e r t i f i c a t e s
o f d e p o s i t s , r e p u r c h a s e a g r e e m e n t s , e t c . T I M M I i s
c u r r e n t l y c o m p r i s e d o f t h e f i v e m u l t i b i l l i o n d o l l a r
f u n d s l i s t e d t o t h e l e f t .
I
- P o o l Y i e l d
T I M M I
I
S e p - 1 1 N o v - 1 1 J a n - 1 2 M a r - 1 2 M a y - 1 2 J u l - 1 2 S e p - 1 2
� ~ - - - - - - - - - - - - - - - - - - ~
"
C a s h F l o w s
R e q u i r e d A c t u a l A v a i l a b l e t o
M o n t h l y M o n t h l y M a t u r e d I n v e s t m e n t s I n v e s t > 1
M o n t h R e c e i p t s D i s b u r s e m e n t s D i f f e r e n c e I n v e s t m e n t s B a l a n c e M a t u r i n g Y e a r
1 0 / 2 0 1 2 2 3 7 . 4 7
1 0 / 2 0 1 2 6 9 7 . 0 0 : 8 1 2 . . 5 8 " � : ( 1 ~ 1 5 , 5 8 ~ ; ; : 1 2 ) . ~ 9 ' ; ' , f / ' l ~ ~ : . s o ' : : \ '
1 1 / 2 0 1 2 7 7 5 . 0 0 7 0 6 . 1 9 6 8 . 8 1 1 9 0 . 7 0 1 6 4 . 1 2
1 2 / 2 0 1 2 1 , 4 5 9 . 0 0 : s o 9 : S 2 ~ 6 4 9 . l 8 8 3 9 : 8 ' 8 ' 9 o : o o
0 1 / 2 0 1 3 6 9 5 . 0 0 1 , 2 5 9 . 5 2 ( 5 6 4 . 5 2 ) 2 7 5 . 3 6 4 3 3 . 1 1
2 0 1 3 6 3 8 . 0 0 9 0 0 . 4 5 . � . ( 2 6 2 . 4 5 ) 1 2 . 9 1 ' 2 7 4 . 4 0
8 4 1 . 0 0 8 5 1 . 7 5 ( 1 0 . 7 5 ) 2 . 1 6 1 2 5 . 0 0
1 , 3 7 ? ; ! 5 , 0 8 2 1 . 9 2 � � 5 5 7 : 6 8 5 5 9 . 8 4 ; . . . . . 1 0 8 . ; 3 , 0
6 6 3 . 2 9 1 , 1 9 9 . 5 9 ( 5 3 6 . 3 0 ) 2 3 . 5 4 4 7 7 . 9 9
5 8 ? ~ 5 ' ! . ; , . . 1 2 : ' 1 1 4 . 1 9 . : . ; ~ " f � T ( 5 2 4 . 6 5 ) 5 0 1 : 1 1 3 6 4 . 6 3
8 6 8 . 0 6 9 1 3 . 4 0 ( 4 5 . 3 4 ) 4 5 . 3 4 1 7 5 . 0 9
. ~ b 8 . 6 ~ : . .
7 ~ 7 : ; 2 9 ' ! 8 . 6 7 2 1 2 . 1 : 5 6 .
~ ' - ~ ; , . ' ' � ' ( 4 8 . 6 7 )
T h e P o o l e d I n v e s t m e n t F u n d c a s h f l o w r e q u i r e m e n t s a r e b a s e d u p o n a 1 2 m o n t h h i s t o r i c a l c a s h f l o w m o d e l . B a s e d
u p o n p r o j e c t e d c a s h r e c e i p t s a n d m a t u r i n g i n v e s t m e n t s , t h e r e a r e s u f f i c i e n t f u n d s t o m e e t f u t u r e c a s h f l o w d i s b u r s e -
m e n t s o v e r t h e n e x t 1 2 m o n t h s .
R I V E R S I D E C O U N T Y T R E A S U R E R - T A X C O L L E C T O R 3
1 0
Asset Allocation
180,000.00 180,000.00
MMKT 10,000.00 10,000.00
CAL TRUST FND 54,000.00 54,000.00
LOCAL AGCY INVST 50,000.00 50,000.00
DDA/PASSBK 170,000.00 170,000.00
LOCALAGCY 535.00 535.00
US TREAS BILLS 50,000.00 49,915.47
US TREAS BONDS 255,000.00 255,415.62
FHLMC DISC NOTES 125,000.00 124,819.35
FHLMCBONDS 653,871.00 653,703.34
FNMA DISC NOTES 150,000.00. 149,787.15
FNMABONDS 804,420.00 804,860.41
''"'~A '•"~N 'NN' '
FHLB DISC NOTES 302,000.00 301,478.18
1,480,140.00 1,480,423.46
285,000.00 284,534.61
196,000.00 196,099.16
52,500.00: 52,491.38
45,515.00 45,635.78
1,500,000.00
1,000,000.00
500,000.00
o.oo I n • ! D . n I
Scheduled Book Market
----------··
RIVERSIDE COUNTY TREASURER-TAX COLLECTOR
180,000.00 100.00% 0.13% .003
10,000.00 100.00% 0.03% .003
54,000.00 100.00% 0.41% .003
50,000.00 100.00% 0.36% .003
170,000.00 100.00% 0.08% .003
535.00 100.00% 0.92% 7.712
49,981.78 100.13% 0.19% .356
255,241.35 99.93% 0.21% .840
124,928.25 100.09% 0.18% .473
655,626.74 100.29% 0.63% 1.390
149,937.50 100.10% 0.15% .374
806,837.88 100.25% 0.80% .862
..
301,785.34 100.10% 0.18% .526
. ·~ .•
1,481,860.62 100.10% 0.34% .657
284,903.45 100.13% 0.19% .401
196,479.72 100.19%. 0.51% .948
P'V 0
52,586.90 100.18% 0.61% .987
45,635.78 100.00% 0.47%
~~ II I
SCHEDULED PAR Ofo
11
-REPOS • 4°/o
-MMKT·O%
-CALTRUST RID -1%
..., LOCAL AGCV INVST RIO-1 o/o
-ODA/PASSBK • 3%
-LoCAL AGCY 08UG • 0% = US TREAS BillS-lo/o
mo US TREAS BONOS-5%
t= FlllMC D15C MOTES • 2°/o
-FlllMC BONOS-13o/o
-FNMA DISC NOTES· 3%
-FNMA BONOS· l6o/o aa FHlB DISC NOTES -6o/o
t:::> Flll8 BONOS-30o/o
""' FFCB DISC NOTES • 6o/o
c:1 FFC8 BONDS-4o/o
-FARMERMAC·lo/o
.. MUNIBONDS-1°/o
-COMM PAPER-3%
• .oo3·
.003
.003
.003
.003
7.712
.356
.840
.473
2.033
.374
2.681
:526
.798
.401
1.145-
1.321
.813
•
•
4
Maturity Distribution •
REPOS 180,000.00
MMKT 10,000.00
CAL TRUST FND 54,000.00
LOCAL AGCY INVST 50,000.00
FND
DDAjPASSBK 170,000.00
LOCAL AGCY OBLIG
US TREAS BILLS 50,000.00
US TREAS BONDS 130,000.00
FHLMC DISC NOTES 25,000.00 100,000.00
FHLMCBONDS 24,121.00
FNMA DISC NOTES 50,000.00
FNMABONDS 55,000.00
FHLB DISC NOTES 37,000.00 50,000.00 215,000.00
FHLBBONDS 37,800.00 65,000.00 1,122,590.00
FFCB DISC NOTES 285,000.00
FFCB BONDS 30,000.00 80,000.00
FARMER MAC 37,500.00 • MUNIBONDS
YEAR IN MATURITY
•
RIVERSIDE COUNTY TREASURER-TAX COLLEQOR
12
125,000.00
248,000.00 •
90,000.00 '
162,000.00
51,000.00 ;
180,000.00
10,000.00
54,000.00
50,000.00
170,000.00
535.00 535.00
50,000.00
255,000.00
125,000.00
356,750.00 10,000.00 653,871.00
314,740.00 259,680.00
72,750.00 20,000.00
10,000.00
5,000.00
-RfPOS ·Scheduled Par
-MMKT" Scheduled Par
-CAL TRUST FNO ·Scheduled Pat
LOCAL AGCY INVST FND • Scheduled Par
-DDA/PASSBK ·Scheduled Par
· LOCAl AGCY OBUG ·Scheduled Par
-US TR£AS BillS· Scheduled Par
-US TREAS BONDS· Scheduled Par
-Fl-ILMC DISC NOTES · Scheduled Par
-Fl-ILMC BONDS • Scl!edulod Par
FNMA DISC NOTES· Scheduled PlOt
-fNMA BONOS· Scheduled Par
fHLB DISC NOTES • Scheduled Par
-Fl-ILB BONDS· Scheduled Par
-fFCB DISC NOT€S • Scheduled Par
-fFCB BONDS· Scheduled Par
-FARMER MAC· Scheduled Par
-MUNI BONDS ·Scheduled Par
-COMM PAPER· Scheduled Pat
5
Credit Quality
4,370,591.00
10,000.00
7,140.00
15,915.00
162,300.00
MOODY'S
BOOK%
IIIIIAaa-87% IIIIIAat-o•!o IIIIIAa3·3%
IIIIIAa-0% -Aa2-0% IIIIIINR-9%
4,370,197.40
9,999.35
7,140.00
16,038.52
162,171.59
7,140.00 100.00%
16,038.52 100.00%
162,261.74 100.06%
S&P
BOOK Ofo
llllliiiiAAA·ll% II!IIIIIIAA··O%
lllllilll AA+ -79'!/o lllllilll NR-9%
llllliiiiAA-0%
""~~----~~""~-~----~w·"'~--ili..·.·_~'Bl\«Jt:~£s •;'·---¥~~!<~~-:_1MK
AA+
571,621.00
3,966,110.00
572,593.40 574,899.78, 100.40%
3,964,617.67 3,968,955.19 100.11%
0.40%
0.23%
0.80%
0.38%
AA 23,930.00 24,050.78 24,050.78, 100.00% 0.38%
AA-4,285.00 4,285.00 4,285.00 100.00% 0.23%
NR 448,035.00 448,026.38 448,114.05 100.02% 0.19%
'l'f1"'t··· ·t*"·'f-nntttTJ' -·· · '*"'£~~11·3· · ·9-ct'"'''Hii·:"·· ·····--·--"·''1:1···0·· 1--,BI!\73· ~3 ---·-.~±~--nJ:1''fiWt&ii!JtVo>i'ii'*'wrr(.c~'1P'~'o'··n"4>~1t-.illi'i' tf\;P--~ :~~\'!~~, ~t:f~~ii~~~lfi-V:L_~<:,~-v~~~~~;rliiil~:l)i~?a~ ,.-_," __ ;FlW''l--h;t~;,,)fJJ#Y~~~-~~vi~~~~q~:?§"t '-~-<~/;~~ .L ~f~~,~~ny:}1~~~~¥!i~
RIVERSIDE COUNTY TREASURER-TAX COLLECTOR
13
•
•
•
6
Month End Portfolio Holdings
Maturity Maturity Par Book .Market I\Iarket Unrealized Modified Years To
CUSIP Description Date Coupon ToMat Value Value Price Value Gain/Loss Duration Matunty
REPOS
GO lXX
MVRXX
FEDERATEDGOV 10/01/2012
MORGAN STANLEY GOV 10/01/2012
c<.c: ,~,,·:~·· ; ,:. ::Y '· ,:~ti; .:~~\WT~';;, £~~~;·-'":.:>''
CALTRUST FND
CLTR CALTRUSTSHTTERM FUND 10/01/2012
LOCAL AGCY JNVST FND
LAIF LAIF 10/01/2012
DDA/PASSBK
.017 .017
.050 .050
.410 410
.357 .357
CASH UBOC MANAGED RATE 10/01/2012 .083 .083
LOCALAGCY OBUG
LAO US DIST COURTHOUS 06/15/2020 .917 .917
US TREAS BILLS
5,000,000 00
5,000,000.00
. • . 10,000;000.00
54,000,000.00
• .. 54,000,000.00
50,000,000 00
5,000,000.00
5,000,000.00
10,llO(I,OOO.oo
54))00,000;00
50,000,000.00
50,000,000.00 .·
100.000000 5,000,000.00
100.000000 5,000,000.00
100000000 54,000,000.00
100.000000 50,000,00000
~00.000000
170,000,000.00 170,000,000.00 100000000 170,000,000.00
535,000.00 535,000.00 100.000000 535,000.00
.003 .003
.003 .003
.003 .003
.003 .003
.003 .003
3.956 7.712
912795520 U.S. TREASURY BILL 02/07/2013 .185 .185 50,000,000.00 49,915.465.28 99.963565 49,98].782.44 66,317.16 .355 .356
US TREAS BONDS
912828PR5 U.S. TREASURY BOND
912828QZ6 U.S. TREASURY BOND
912828QK9 U.S. TREASURY BOND
912828PR5 U.S. TREASURY BOND
912828QZ6 U.S. TREASURY BOND
912828QZ6 U.S. TREASURY BOND
912828QW3 U.S. TREASURY BOND
912828RK8 U.S. TREASURY BOND
912828RK8 U.S. TREASURY BOND
912828RK8 U.S. TREASURY BOND
912828SB7 U.S. TREASURY BOND
912828SB7
313397DU2 FHLMC DISC NOTE
313396K85 FHLMC DISC NOTE
313397GE5 FHLMC DISC NOTE
ei~~r·~f~~~
3134G1SCO FHLMC 3.5YrNc6Mo
3134G1 WT7 FH LMC
3137EACR8 FHLMC 3Yr
3137EACR8 FH LMC 3Yr
3134G1VG6 FHLMC 2Yr
3134G2CL4 FHLMC 3Yr
3137EACP2 FHLMC 2Yr
3137EACLJ FHLMC 3Yr
3134G2FT 4 FH LMC 2.25Y r
3134G2U42 FHLMC 2Yr
3134G2W73 FHLMC2YrNc1YrE
3134G2Y89 FHLMC 3.5YrNclYrB
3137EACZO FH LMC 2Yr
3134G3BQ2 FH LMC 5YrNcl YrB
3134G3BF6 FHLMC 2Yr
3134G3BS8 FHLMC2YrNc1YrE
3134G3BS8 FHLMC 2YrNc1YrE
3134G3BL3 FHLMC 3YrNc1YrB
3134G3BL3 FHLMC 3YrNc1 YrB
3134G3BL3 FHLMC 3YrNc1YrB
3134G3BL3 FHLMC 3YrNc1YrB
3134G3BL3 FHLMC 3YrNc1YrB
3134G3BA7 FHLMC 2YrNc1YrB
3134G3BL3 FH LMC 3YrNcl YrB
3134G3CVO FHLMC 3YrNc1YrB
3134G3DP2 FHLMC 3.5YrNclYrB
3134G3EB2 FHLMC 3.5YrNc2YrE
3134G3DY3 FHLMC 3YrNc1 YrB
3134G3EN6 FHLMC 3.5YrNc2YrE
3134G2U42 FHLMC 1.5Yr
3134G3GG9 FHLMC 3YrNc1YrB
3134G3GZ7 FHLMC 2YrNc1YrE
3134G3HD5 FHLMC 2YrNc1 YrB
3134G3HD5 FHLMC 2YrNclYrB
3134G3HD5 FHLMC 2YrNclYrB
3134G3HA1 FHLMC 3YrNc1YrB
3134G3HA1 FHLMC 3YrNc1 YrB
3134G3HA1 FHLMC 3YrNc1YrB
3134G3HA1 FH LMC 3YrNc1 YrB
•
G3MM9 FHLMC2YrNc1YrE
G3MM9 FHLMC 2YrNc1YrE
G3LA6 FHLMC 2Yr
3134G3LZ1 FHLMC 2YrNc1 YrB
01/31/2013
05/31/2013
02/28/2013
01/31/2013
05/31/2013
05/31/2013
07/31/2013
09/30/2013
09/30/2013
09/30/2013
01/31/2014
01/31/2014
10 31 2013
01/09/2013
10/28/2013
03/03/2014
11/26/2012
02/25/2014
02/25/2014
10/30/2012
04/29/2014
ll/30/2012
10/28/2013
08/13/2013
10/15/2013
10/18/2013
04/24/2015
11/27/2013
ll/28/2016
12/23/2013
12/06/2013
12/06/2013
12/05/2014
12/05/2014
12/05/2014
12/05/2014
12/05/2014
12/05/2013
12/05/2014
12/19/2014
06/19/2015
06/30/2015
12/19/2014
06/30/2015
10/15/2013
01/09/2015
01/03/2014
01/24/2014
01/24/2014
01/24/2014
01/23/2015
01/23/2015
01/23/2015
01/23/2015
02/27/2014
02/27/2014
02/27/2014
02/21/2014
.625
.500
.625
.625
.500
.500
.375
.125
.125
.125
.250
.250
.250
.210
.135
1.375
.875
1.250
.515
1.375
1.375
.625
1.350
.375
.875
.875
.375
.500
1.000
.375
1.375
.625
.700
.700
1.000
1.000
1.000
1.000
1.000
.700
1.000
1.000
1.020
1.000
.875
1.000
.375
.850
.500
.600
.600
.600
.875
.875
.875
.875
.400
.400
.375
.500
RIVERISIDE COUNTY TREASURER-TAX COLLECTOR
.151
.181
.176
.199
.243
.249
.251
.1%
.196
.189
.225
.222
.211
.210
.135
1.407
.937
1.250
.470
1.375
1.465
.650
1.160
.385
.790
.6JJ
.483
.516
1.007
.580
1.375
.626
.700
700
1.000
1.000
1.000
1.000
1.000
.700
1.000
1.000
1.020
1.000
.875
1.000
.400
.850
.500
.600
.600
.600
.875
.875
.875
.875
.400
.400
.394
.500
10,000,000.00
10,000,000.00
10,000,000.00
45,000,000.00
15,000,000.00
15,000,000.00
25,000,000.00
20.000,00000
20,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
14,121,000.00
11,000,000.00
5,000,000.00
15,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000 00
10,000,000.00
5,000,000.00
10,000,000 00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,00000
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
6,500,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
14
10,047,265.63
10,042,187.50
10,047,265.63
45,168,750.00
15,044.531.25
15,043,359.38
25,033,200.00
19,983,593.75
19,983,593.75
9,992,578.13
100.164000
100.215000
100199000
100.164000
100.215000
100.215000
100.164000
99.934000
99.934000
99.934000
100.047000
100.047000
49.894,416.67 99.944000
24,990,812.50 99.999000
49 934 125.00
9,990,300.00 100.330000
4,990,300.00 100.705000
5,000,000.00 101.200000
5,004.700.00 100.054000
5,000,000.00 101.570000
9,973,100.00 101.570000
4,998,000.00 100.037000
5,027,800.00 101.699000
14,118,881.85 100.045000
11,022,330.00 100.705000
5,028,775.00 100.506000
14,967,300.00 100.166000
4,998.437.50 100.DJ 1000
4,998.750.00 100.037000
9,958,700.00 100.171000
5,000,000.00 99.732000
9,999,800.00 100.449000
5,000,000.00 100.044000
5,000,000.00 100.044000
5,000,000 00 100.097000
5,000,000.00 100.097000
5,000,000.00 100.097000
5,000,000.00 100.097000
5,000,000.00 100.097000
5,000,000.00 100 052000
10,000,000.00 100.097000
5,000,000.00 100.109000
10,000,000.00 100.139000
5,000,000.00 100658000
5,000.000.00 100.155000
5,000,000.00 100.798000
4,997,700.00 100.166000
10,000,000.00 100.146000
5,000,000.00 100.008000
5,000,000.00 100097000
5,000,000.00 100.097000
5,000,000.00 100.097000
5,000,000.00 100.152000
5,000,000.00 100.152000
5,000,00000 100.152000
6,500,000.00 100.152000
5,000,000.00 100.089000
5,000,000.00 100.089000
9,996,000.00 100.185000
5,000,000.00 100.091000
10,016,400.00
10,021,500.00
10,019,900.00
45,073,800.00
15.002,250.00
15,032,250.00
25,041,000.00
19,986,800.00
19,986,800.00
9,993,400.00
(30,865.63)
(20,687.50)
(27,365.63)
(94,950.00)
(12.281.25)
(11 '1 09.38)
7,800.00
3,206.25
3,206.25
821.87
25,011,750.00 2,960.94
25,011,750.00 1,984.37
25 013 750.00 3 007.81
j~1l;(l;iijl~-'2ll.
10,033,000.00
5,035,250.00
5,060,000.00
5,002,700.00
5,078,500.00
10,157,000.00
5,001,850.00
5,084,950.00
14,127,354.45
11,077,550.00
5,025,300.00
15,024,900 00
5,000,550 00
5,001,850.00
10,017,100.00
4,986,600.00
10,044,900.00
5,002,200.00
5,002,200.00
5,004,850 00
5,004,850.00
5,004,850.00
5,004,850.00
5,004,850.00
5,002,600.00
10,009,700.00
5,005.450.00
10,013,900.00
5,032,900.00
5,007,750.00
5,039,900.00
5,008,300.00
10,014,600.00
5,000.400.00
5,004,850.00
5,004,850.00
5,004,850.00
5,007,600.00
5,007,600.00
5,007,600.00
6,509,880.00
5,004,450.00
5,004,450.00
10,018.500.00
5,004,550.00
42,700.00
44,950.00
60,000.00
(2,000.00)
78,500.00
183,900.00
3,850.00
57,150.00
8,472.60
55,220.00
(3,475.00)
57,600.00
2,11250
3,100.00
58,400.00
(13.400.00)
45,100.00
2,200.00
2,200.00
4,850.00
4,850.00
4,850.00
4,850.00
4,850.00
2,600.00
9,700.00
5,450.00
13,900.00
32,900.00
7,750.00
39,900.00
10,600.00
14,600.00
400.00
4,850.00
4,850.00
4,850.00
7,600.00
7,600.00
7,600.00
9.880.00
4,450.00
4,450.00
22,500.00
4,550.00
.337
.665
.413
.336
.665
.665
.831
.999
.999
.999
1.330
1.330
1.080
.500
.044
.659
.275
1.066
1.407
.156
1.383
1.382·
.082
1.552
.167
1.067
.865
1.036
1.044
2.517
1.152
4.013
1.222
1.174
1.174
2.145
2.145
2.145
2.145
2.145
1.171
2.145
2.184
2.668
2.699
2.188
2.699
1.037
2.244
1.251
1.308
1.308
1.308
2.282
2.282
2.282
2.282
1.403
1.403
1.403
1.384
.337
.666
.414
.337
.666
.666
.833
1.000
1.000
1.000
1.337
1.337
1.085
.501
.044
.660
.277
1.077
1.422
.156
1.405
1.405
.082
1.578
.167
1.077
.868
1.041
1.049
2564
1.159
4.164
1.230
1.184
1.184
2.181
2.181
2.181
2.181
2.181
1.181
2.181
2.219
2.718
2.748
2.219
2.748
1.041
2.277
1.260
1.318
1.318
1.318
2315
2.315
2.315
2.315
1.411
1.411
1.411
1.395
7
Month End Portfolio Holdings
Maturity Maturity Par Book Market I\farket Unreahzed Modified Years To
CUSIP Description Date Coupon To Mat Value Value Price Value Gain/Loss Duration Matunty
3134G3MY3 FHLMC 3 5YrNc2YrE
3134G3IYIY3 FHLMC 3.5YrNc2YrE
3134G3NCO FHLMC 3YrNc1YrB
3134G3NLO FHLMC 3YrNc2YrE
3134G3PD6 FHLMC 3YrNc2YrE
3134G3NS5 FHLMC 2Yr
3134G3QW3 FHLMC 3YrNc2YrE
3134G3QW3 FHLMC 3YrNc2YrE
3134G3RP7 FH LIYIC 3YrNc2YrE
3134G3SH4 FHLMC 5YrNc1YrB
3134G3SSO FHLMC 2.5YrNc1YrE
3134G3QW3 FHLMC 3YrNc2YrE
3134G3SB7 FHLMC 2Yr
3134G2U42 FHLMC 19Mo
3137EADD8 FH LMC 3Yr
3137EADD8 FHLMC 3Yr
3134G3SB7 FHLMC 2.16Yr
3134G3JX9 FHLMC3Yr
3134G3TL4 FHLMC 3 5YrNc2YrB
3134G3SB7 FHLMC 2Yr
3134G3SB7 FHLMC 2Yr
3134G3SB7 FHLMC 2Yr
3134G3SB7 FHLMC 2Yr
3134G3UU2 FHLMC 3YrNrlYrE
3134G3NS5 FHLMC 2Yr
3137EACX5 FHLMC2Yr
3137EACX5 FHLMC 2Yr
3134G3LA6
3134G3ZA1
3134G3ZA1
3134G3ZA1
3134G3H78
3134G3L24
3134G3)76
3134G3)76
3134G3)76
3134G3L24
3134G3)76
3134G3)76
3134G3ZA1
3134G3ZA1
3134G3 76
FHLMC2YrNc
FH LMC 3.25YrNc
FHLMC 3.25YrNc
FHLMC 3.25Yr
FH LMC 2.25Yr
FHLMC 3YrNrJYrE
FHLMC3Yr
FHLMC3Yr
FHLMC3Yr
FHLMC 3YrNc1YrE
FHLMC3Yr
FHLMC3Yr
FHLMC3Yr
FHLMC3Yr
FHLMC 3Yr
FNMA DISC NOTES
313588M85 FNMA DISC NOTE
313589AC7 FNMA DISC NOTE
313589HP1 FNMA DISC NOTE
31398A3A8 FNMA
3136FPEL7 FNMA 3YrNc6Mo
3136FPEL7 FNMA 3YrNc6Mo
3136FPEL7 FNMA 3YrNc6Mo
3136FPEL7 FNMA 3YrNc6Mo
3136FPEL7 FNMA 3YrNc6Mo
31398A3L4 FNMA 3YrNc6Mo
31398A3L4 FNMA 3YrNc6Mo
31398A3L4 FNMA 3YrNc6Mo
31398A3L4 FNMA 3YrNc6Mo
31398A3L4 FNMA 3YrNc6Mo
3136FPEX1 FNMA 3.25YrNc6Mo
31398A3R1 FNMA 3.5YrNc6Mo
31398A4H2 FNMA 3YrNc6Mo
31398A4H2 FNMA 3YrNc6Mo
31398A4H2 FNMA 3YrNc6Mo
31398A5Z1 FNMA 3YrNc6Mo
31398A5Z1 FNMA 3YrNc6Mo
3136FPXXO FNMA 4Yr
3136FPZD2 FNMA 4YrNc2Mo
3136FP6XO FNMA 5Yr
3136FPUC9 FNMA 2Yr
3136FPUC9 FNMA 2Yr
31398A3K6 FNMA 4Yr
31398A5W8 FNMA 3Yr
3136FPUC9 FNMA 2Yr
31398AVZ2 FNMA 5Yr
31398A5ZI FNMA 3Yr
31398A6F4 FNMA 1.75 Yr
3135GOBR3 FNMA 2.25Yr
3135GOBR3 FNMA 2Yr
31398A5W8 FNMA 3Yr
3135GOCU5 FNMA 3YrNc2YrE
3135GOCU5 FNMA 3YrNc2YrE
31398A4T6 FNMA 2Yr
3136FTCX5 FNMA 5YrNciYrB
3136FTD)5 FNMA 5YrNciYrB
3136FTFT1 FNMA 5YrNc1YrB
3135GOEMI FNMA 3YrNciYrB
3135GOEQ2 FNMA 3YrNc3MoB
08/28/2015
08/28/2015
02/27/2015
()2/24/2015
02/27/2015
03/21/2014
03/06/2015
03/06/2015
03/12/2015
03/28/2017
()9/22/2014
03/06/2015
04/28/2014
10/15/2013
04/17/2015
04/17/2015
04/28/2014
01/30/2015
()9j28/2015
04/28/2014
04/28/2014
04/28/2014
04/28/2014
05/22/2015
03/21/2014
10/30/2013
10/30/2013
02/27/2014
08/28/2015
08/28/2015
08/28/2015
12/05/2014
()9/25/2015
()9/04/2015
()9/04/2015
()9/04/2015
()9/25/2015
()9/04/2015
()9/04/2015
08/28/2015
08/28/2015
()9 04 2015
()9/03/2013
()9j09/2013
()9/09/2013
()9/09/2013
()9/09/2013
()9/09/2013
()9/17/2013
09/17/2013
()9/17/2013
()9/17/2013
09/17/2013
12/17/2013
03/21/2014
10/08/2013
10/08/2013
10/08/2013
11/19/2013
]] /19/2013
11/26/2014
12/03/2014
02/04/2016
10/30/2012
10/30/2012
03/14/2014
12/18/2013
10/30/2012
03/13/2014
11/19/2013
12/28/2012
08/09/2013
08/09/2013
12/18/2013
()9/12/2014
09/12/2014
10/30/2012
10/26/2016
10/26/2016
ll/09/2016
11/07/2014
11/07/2014
650
.650
.550
.500
550
.300
.625
.625
.650
1.050
.540
.625
.375
375
.500
.500
.375
650
.900
.375
.375
.375
.375
600
.300
.375
.375
.375
.500
.500
.500
.350
.500
.450
.450
.450
.500
.450
.450
.500
.500
.450
.140
.140
.180
1.050
1.050
1.050
1.050
1.050
1.050
1.125
1.125
1.125
1.125
1.125
1.125
1.350
1.125
1.125
1.125
800
.800
1.050
1.125
.472
.500
.500
1.250
.750
.500
2.750
.800
.375
.500
.500
.750
.625
.625
.500
1.250
1.000
1.500
1.000
1.000
RIVERISIDE COUNTY TREASURER-TAX COLLECTOR
650
650
.567
.581
.594
.378
.625
.625
650
1.050
.540
.628
.427
.323
.611
.700
.460
.662
.900
.5()9
.440
.452
.437
.600
.345
.318
.320
.303
.500
.506
.519
.350
.500
.428
.420
.420
.500
.424
.440
.430
.425
.140
.140
.180
1.058
1.050
1.050
1.050
1.084
1.050
1132
1.125
1.125
1.125
1.125
1141
1.350
1.125
1.125
1.125
.800
.800
1.050
1.125
.501
.550
.557
1.278
1.194
.473
1.128
.870
.349
.580
.600
.480
.625
.625
.228
1.250
1.006
1.500
1.000
1.000
5,000,00000 5,000,00000
5,000,000 00 5,000,000.00
5,000,000.00 4,997,500.00
5,000,000.00 4,988,000.00
5,000,000.00 4,993,50000
10,000,000.00 9,984,000.00
5,000,000 00 5,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
5,000,000 00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 4,999,500.00
5,000,000.00 4,994,400.00
5,000,000.00 5,004,183.00
10,000,000.00 9,966,500.00
10,000,000.00 9,939,900.00
5,000,000.00 4,991,050.00
5,000,000.00 4,998,250.00
5,000,000.00 5,000,000.00
10,000,000.00 9,972,500.00
5,000,000.00 4,993,250.00
5,000,000.00 4,992,015.05
12,000,000.00 .11 ,984,880.00
5,000,000.00 5,000,000.00
10,000,000.00 9,992,000.00
10,000,000.00 10,007,600.00
10,000,000.00 10,007,200.00
10,000,000.00 10,011,600.00
15,000,000.00 15,000,000.00
15,000,000.00 14,997,150.00
15,000,000.00 14,991,300.00
10,000,000.00 10,000,000.00
10,000,000.00 10,000,000.00
10,000,000.00 10,006,520.00
10,000,000.00 10,008,800.00
15,000,000.00 15,013,200.00
10,000,000.00 10,000,000.00
15,000,000.00 15,011,481.90
25,000,000.00 25,007,250.00
5,000,000.00 5,010,265.00
5,250,000.00 5,261,412.50
10 000 000.00 10 007 260.00
<," ':,,.qs3~871))00.~ ,:,~ ~ ,;,P$~;7P~~Jl0, ~,;·t;
100533000
100.533000
100.140000
100.148000
100.376000
100.135000
100.497000
100.497000
100.540000
100.478000
100.176000
100.497000
100.189000
100.166000
100.344000
100.344000
100.189000
100.494000
100.883000
100.189000
100.189000
100.189000
100.189000
100.189000
100.135000
100.158000
100.158000
100.185000
100.290000
100.290000
100.290000
100.()96000
100.128000
100.140000
100.140000
100.140000
100.128000
100.140000
100.140000
100.290000
100.290000
5,026,650.00 26,650.00
5,026,650.00 26,650_00
5,007,000.00 9,500.00
5,007,400.00 19,400.00
5,018,800.00 25,300.00
10,013,500.00 29,500.00
5,024,850.00 24,850.00
5,024,850.00 24,850.00
10,054,000.00 54,000.00
5,023,900.00 23,900.00
5,008,800.00 8,800.00
5,024,850.00 25,350.00
5,009,450.00 15,050.00
5,008,300.00 4,117.00
10,034,400.00 67,900.00
10,034,400.00 94,500.00
5,009,450.00 18,400.00
5,024,700.00 26,450.00
5,044,150.00 44,150.00
10,018,900.00 46,400.00
5,009,450.00 16,200.00
5,009,450.00 17,434.95
12,022,680.00 37,800.00
5,009,450.00 9,450.00
10,013,500.00 21,500.00
10,015,800.00 8,200.00
10,015,800.00 8,600.00
10,018,500.00 6,900.00
15,043,500.00 43,500.00
15,ll43,500.00 46,350.00
15,043,500.00 52,200.00
10,009,600.00 9,600.00
10,012,800.00 12,800.00
10,014,000.00 7,480.00
10,014,000.00 5,200.00
15,021,000.00 7,800.00
10,012,800.00 12,800.00
15,021,000.00 9,518.10
25,035,000.00 27,750.00
5,014,500.00 4,235.00
5,265,225.00 3,812.50
10 ()14 000.00 6 740.00
.• .,11li;li5.~Z6R~i'f i!%1!\i&~,$~7L.:
50,000,000.00 49,935,444.44 99.997000 49,998,500.00 63,055.56
50,000,000.00 49,930,583.33 99.987000 49,993,500.00 62,916.67
25,000,000.00 24,961,500.00 99.894000 24,973,500.00 12,000.00
25 000 000.00 24 959 625.00 99.888000 24 972 000.00 12 375.00
1Sll,QOO.Jl.W&or·i <:h\l.l4!/',781i1&1,'11~'99:9Sl!:)'MtJf/it4f:1!m1'Jill!l~'i{' ,S,;,·~·. ,,
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
15,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
20,000,000.00
10,000,000.00
5,000,000.00
12,685,000.00
10,000,000.00
10,000,000.00
15
4, 998,750.00
5,000,000.00
5,000,000.00
5,000,000.00
4,995,000.00
5,000,000.00
4,999,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
4,997,500.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
10,000,000.00
10,000,000.00
9,990,000.00
14,988,000.00
9,991,000.00
4,996,000.00
4,941,950.00
5,002,000.00
10,454,500.00
4,991,250.00
5,002,000.00
9,983,000.00
9,979,200.00
10,063,305.58
5,000,000.00
5,000,000.00
20,059,800.00
10,000,000.00
4,998,500.00
12,685,000.00
10,000,000.00
10,000,000.00
100.662000
100.637000
100.637000
100.637000
100.637000
100.637000
100.801000
100.801000
100.801000
100.801000
100.801000
100.256000
101.323000
100.929000
100.929000
100.929000
100.515000
100.515000
100.136000
100.154000
100.102000
100.019000
100.019000
101.441000
100.664000
100.019000
103.608000
100.515000
100.069000
100.248000
100.248000
100.664000
100.322000
100.322000
100.027000
100.073000
100.050000
100.150000
100.061000
100.059000
5,033,100.00
5,031,850.00
5,031,850.00
5,031,850.00
5,031,850.00
5,031,850.00
5,040,050.00
10,080,100.00
5,040,050.00
5,040,050.00
5,040,050.00
5,012,800.00
5,066,150.00
5,046,450.00
5,046,450.00
5,046,450.00
10,051,500.00
5,025,750.00
10,013,600.00
10,015,400.00
10,010,200.00
15,002,850.00
10,001,900.00
5,072,050.00
5,033,200.00
5,000,950.00
10,360,800.00
5,025,75().00
5,003,450.00
10,024,800.00
10,024,800.00
10,066,400.00
5,016, I 00.00
5,016,100.00
20,005,400.00
10,007,300.00
5,002,500.00
12,704,027.50
I 0,006,100.00
10,005,900.00
34,350.00
31,850.00
31,850.00
31,850.00
36,850.00
31,850.00
41,050.00
80,100.00
40,050.00
40,050.00
40,050.00
15,300.00
66,150.00
46,450.00
46,450.00
46,450.00
51,500.00
25,750.00
13,600.00
15,400.00
20,200.00
14,850.00
10,900.00
76,050.00
91,250.00
(1,050.00)
(93,700.00)
34,500.00
1,450.00
41,800.00
45,600.00
3,094.42
16,100.00
16,100.00
(54,400.00)
7,300.00
4,000.00
19,027.50
6,100.00
5,900.00
2.883
2.883
2.388
2.381
2.388
1.470
2.410
2.410
2.426
4.379
1.964
2.410
1.567
1.037
2.521
2.520
1.567
2.310
2.948
1.566
1.567
1.567
1.567
2.614
1.470
1.079
1.079
1.403
2.891
2.891
2.891
2.172
2.960
2.904
2.905
2.905
2.960
2.904
2.904
2.892
2892
2.904
. 087
.260
.749
.793
"~%4llll!Z ;
.918
.934
.934
.934
.934
.934
.956
.956
.956
.956
.956
1.199
1.455
1.008
1.008
1.008
1.126
1.126
2.118
2.135
3.321
.082
.082
1.437
1.2ll4
.082
1.425
1.125
.243
.855
.855
1.208
1.935
1.935
.082
3.937
3.964
3.947
2.068
2.068
2910 • 2.411
1.471
2.43()
2.430
2.447
4.493
1.978
2.430
1.575
1.041
2.545
2.545
1.575
2.334
2.995
1.575
1.575
1.575
1.575
2.641
1.471
1.082
1.082
1.411
2.910
2.910
2.910
2.181
2.986
2.929
2.929
2.929
2986
2.929
2.929
2.910
2.910
2.929
.~~ • .795
.i [t~i
.926
.942
.942
.942
.942
.942
.964
.964
.964
.964
.964
1.214
1.471
1.022
1.022
1.022
1.137
1.137
2.156
2.175
3.348
.082
.082
1.452
1.216
.082
1.449
1.137
.244
.858
.858
1.216
1.951
1.951
.082 • 2.104
8
Month End Portfolio Holdings
l\fatunty Maturity Par Book Market I\farket Unrealized Modified Years To
CUSIP Description Dafe Coupon Tol\Iat Value Value Price Value Gain/Loss Duration Maturity
3135COET6
•
COFFS
COFFS
COF57
3136FTQJ1
3136FTMT3
3136FTMP1
FNtvlA 3YrNc-1YrE
FNtvlA 3YrNdYr6
FNMA 3YrNc1YrB
FNr\lA 2YrNc1YrB
FN~vlA 5YrNc1YrB
FNMA 5YrNc1YrB
FNMA 5YrNc1YrB
3135COCC1 FNMA 3YrNc2YrE
3136FTSB6 FNMA SYrNclYrB
3136FTSH3 FNMA5YrNc1YrB
3136FTTQ2 FNMA 5YrNc1YrB
3135COCM9 FNMA 3YrNc2YrE
3135COCM9 FN~IA 3YrNc2YrE
3136FTVW6 FNMA 5YrNc1YrB
3136FTZP7 FNMA 5YrNc1YrB
3136FTB65 FNMA 5YrNc1YrB
3136FTL23 FNMA 3YrNc1YrE
3136FTW62 FNMA 5YrNc1YrB
3136FT2DO FNMA 5YrNc1 YrB
3136FT2K4 FNMA 5YrNc1YrB
3136FT2K4 FNMA 5YrNc1YrB
3136FT2K4 FNMA 5YrNc1YrB
3135CO)BO FNMA 3YrNc1 YrB
3135COHC1 FNMA 3Yr
3135COBR3 FNMA 1.4Yr
3135C0))3 FNMA 3YrNc1YrB
3136COAV3 FNMA 3YrNc6MoB
3135GO)U8 FNMA 3YrNc1YrB
3135COKD4 FNMA 3YrNc1YrE
3135GOJT1 FNMA 3YrNc6MoB
3135GOJYO FNMA 3YrNc1YrE
3135GOKL6 FNMA 2.5YrNc1YrE
3135COKS1 FNMA 2.75YrNcl YrB
3135GOKM4 FNMA 3Yr
3135GOLG6
3135GOLX9
3135GOLX9
3136GOMZ1
3135GOLX9
3135GOLX9
3135GOLX9
3135GOLX9
3135GOLN1
•
CORPS
GOPU9
GOML4
5GOMQ3
3136CORTO
FNMA 3YrNc1YrE
FNMA 3YrNc6MoB
FNMA 3YrNc6MoB
FNMA 5YrNc1YrB
FNMA 3YrNc6MoB
FNMA 3YrNc6MoB
FNMA 3YrNc6MoB
FNMA 3YrNc6MoB
FNMA 3Yr
FNMA 5YrNc1YrB
FNMA 5YrNc1YrB
FNMA 3YrNc6MoB
FNMA 2YrNc1YrB
FNMA 5YrNc1YrB
3136CORW3 FNMA 5YrNc2YrB
3136GORP8 FNMA 5YrNc1YrB
3136GORP8 FNMA 5YrNc1YrB
3135GOML4 FNMA 3YrNc6MoB
3135GOML4 FNMA 3YrNc6MoB
3135GOML4 FNMA 3YrNc6MoB
3135COMP5 FNMA 3YrNcJYrE
3136GOUC3 FNMA 4YrNc1YrB
3136GOTZ4 FNMA 5YrNclYrB
3136GOVZ1 FNMA 5YrNc1YrB
313380863 FNMA 5YrNc3MoB
3J36GOUX7 FNMA 5YrNc1YrB
3J36GOVA6 FNMA 5YrNc1YrB
3135GOLN1 FNMA 2Yr
3135GOLN1 FNMA 3Yr
3135GONQ2 FNMA 3YcNc6Mo
3135GON)8 FNMA 4YrNc6MoB
3136GOUC3 FNMA 4YrNc1YrB
3135GONV1 FNMA 3Yr
3136COYU9 FNMA 5YrNc1YrB
3136GOA27 FNMA 5YrNc1YrB
3136GOA27 FNMA 5YrNc1YrB
3136GOB59 FNMA 5YrNc1YrB
3136GOE64 FNMA 5YrNc1YrB
3136GOE64 FNMA 5YrNc1YrB
3136COB59 FNMA 5YrNc1YrB
3135GONV1 FNMA 3Yr
"' y:,, _:c->.t,:.J.',\;J'%h\:
FHLB DISC NOTES
313384M71 FHLB DISC NOTE
313385BD7 FHLB DISC NOTE
313385CP5 FH LB DISC NOTE
313385HA7 FHLB DISC NOTE
313385H K5 FH LB DISC NOTE
313384L64 FHLB DISC NOTE
313384K24 FHLB DISC NOTE
313385LQ7 FHLB 1Yr
11/07/2014
11/14/2014
11/14/2014
11/21/2013
11/21/2016
11/21/2016
11/23/2016
12/05/2014
12/07/2016
12/20/2016
12/28/2016
12/23/2014
12/23/2014
12/28/2016
01/30/2017
01/30/2017
02/13/2015
03/08/2017
03/22/2017
03/20/2017
03/20/2017
03/20/2017
03/13/2015
03/16/2015
08/09/2013
03/26/2015
07/17/2015
04/17/2015
04/24/2015
04/23/2015
04/23/2015
10/30/2014
02/10/2015
05/27/2015
05/29/2015
06/26/2015
06/26/2015
06/28/2017
06/26/2015
06/26/2015
06/26/2015
06/26/2015
07/02/2015
07/26/2017
07/10/2017
07/16/2015
01/26/2015
07/26/2017
07/25/2017
07/26/2017
07/26/2017
07/16/2015
07/16/2015
07/16/2015
07/17/2015
08/16/2016
08/15/2017
08/14/2017
08/16/2017
08/16/2017
08/14/2017
07/02/2015
07/02/2015
08/20/2015
02/22/2016
08/16/2016
09/28/2015
08/28/2017
09/20/2017
09/20/2017
09/20/2017
09/27/2017
09/27/2017
09/20/2017
09 28 2015
.900
1.000.
1.000
.600
1.625
1.125
1.125
.850
1.000
1.250
1.500
.825
.825
1.125
1.000
1.000
.300
1.000
1.000
1.100
1.100
1.100
.700
.375
.500
.700
.850
.750
.750
.760
.700
.500
.560
.500
.650
.700
.700
.750
.700
.700
.700
.700
.500
.875
.850
.650
.500
1.150
.750
.875
.875
.650
.650
.650
.600
.500
.750
.625
.625
.750
.625
.500
.500
.600
.600
.500
.500
.750
.750
.750
.700
.700
.700
.700
.500
900
1000
1.000
.600
1.625
1.125
1.125
.850
1.000
1.250
1.500
825
.825
1.125
1.000
1.000
.300
1.000
1.000
1.100
1.104
1.100
.700
.550
.330
.725
.850
.750
.750
.777
.700
.500
.560
.533
.660
.700
.700
.750
.700
.700
.700
.703
.540
.875
.850
.650
.500
1.150
.750
.875
.875
.650
.650
650
.600
.500
750
.625
.625
.750
.635
.420
.449
600
.600
.500
.528
.750
.750
.750
.700
.700
.700
.700
.440
10,000,00000 10,000,000 00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
12,000,000.00 12,000,000.00
5,000,000 00 5,000,000.00
5,000,000 00 5,000,000.00
10,000,000.00 10,000,000.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
4,740,000.00 4,740,000.00
5,425,000.00 5,425,000.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,600,000.00 5,600,000.00
5,000,000.00 4,999,000.00
4,400,000.00 4,400,000.00
5,000,000.00 5,000,000.00
5,000,000.00 4,973,800.00
5,000,000.00 5,01 1,850.00
5,000,000.00 4,996,250.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 4,997,500.00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,00000 4,995,000.00
5,000,000.00 4,998,500.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
10,000,00000 10,000,000.00
15,000,000.00 14,998,500.00
10,000,000.00 9,988,000.00
5,000,000.00 5,000,000.00
4,980,000.00 4,980,000.00
5,000,000.00 5,000,000.00
20,000,000.00 20,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
10,000,000.00 10;000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
4,740,000.00 4,740,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
4,850,000.00 4,850,000.00
5,000,000.00 5,000,000.00
10,000,000.00 9,995,000.00
10,000,000.00 10,023,000.00
10,000,000.00 10,014,700.00
5,000,000.00 5,000,000.00
5,000,000 00 5,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 9,991,400.00
10,000,00000 10,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000 00 5,000,000.00
15000000.00 15027150.00
10/31/2012 .170 .170 50,000,000.00 49,914,291.67
01/28/2013 .140 .140 25,000,000.00 24,964,805.56
06/07/2013 .200 .200 50,000,000.00 49,898,888.89
06/18/2013 .200 .200 50,000,000.00 49,898,888.89
06/27/2013 .220 .220 50,000,000.00 49,890,000.00
10/22/2012 .135 .135 12,000,000.00 11,995,005.00
10/10/2012 .130 .130 25,000,000.00 24,991,875.00
09/12/2013 .190 .190 40,000,000.00 39,924,422.40
12/14/2012
06/14/2013
08/28/2013
1.750 1.612
1.625 1.198
.875 .851
5,000,000.00
15,000,000.00
5,000,000.00
5,020,050.00
15,185,100.00
5,003,500.00
RIVERJSIDE COUNTY TREASURER-TAX COLLECTOR 16
100.056000
100.069000
100.069000
100.030000
100.181000
100.118000
10,005,600.00
5,003,450.00
10,006,900.00
5,001,500.00
5,009,050.00
5,005,900.00
5,600.00
3,450.00
6,900.00
1,500.00
9,050.00
5,900.00
100.126000 12,015,120.00 15,120.00
100.471000 5,023,550.00 23,550 00
100.104000 5,005,200.00 5,200.00
100.222000 10,022,200.00 22,200.00
100.287000 10,028,700.00 28,700.00
100.445000 5,022,250.00 22,250.00
100.445000 5,022,250.00 22,250.00
100.233000 5,011,650.00 11,650.00
100.345000 4,756:353.00 16,353.00
100.116000 5,431,293.00 6,293.00
100.037000 10,003,700.00 3,700.00
100.287000 5,014,350.00 14,350.00
100.392000 5,019,600.00 19,600.00
100.214000 5,611,984.00 11,984.00
100.214000 5,010,700.00 11,700.00
100.214000 4,409,416.00 9,416.00
100.139000 5,006,950.00 6,950.00
100.050000 5,002,500.00 28,700.00
100.248000 5,012,400.00 550.00
100.291000 5,014,550.00 18,300.00
100.029000 10,002,900.00 2,900.00
100.231000 5,011,550.00 11,550.00
100.139000 5,006,950.00 6,950.00
100.029000 5,001,450.00 3,950.00
100.197000 5,009,850.00 9,850.00
100.056000 10,005,600.00 5,600.00
100.116000 5,005,800.00 5,800.00
100.310000 5,015,500.00 20,500.00
100.140000 5,007,000.00 8,500.00
100.105000 10,010,500.00 10,500.00
100.105000 5,005,250.00 5,250.00
100.299000 5,014,950.00 14,950.00
100.105000 5,005,250.00 5,250.00
100.105000 5,005,250.00 5,250.00
100.105000 10,010,500.00 10,500.00
100.105000 15,015,750.00 17,250.00
100.299000 10,029,900.00 41,900.00
100.410000 5,020,500.00 20,500.00
100.414000 5,000,617.20 20,617.20
100.067000 5,003,350.00 3,350.00
99.951000 19,990,200.00 (9,800.00)
100.407000 5,020,350.00 20,350.00
100.484000 10,048,400.00 48,400.00
100.410000 10,041,000.00 41,000.00
100.410000 5,020,500.00 20,500.00
100.067000 5,003,350.00 3,350.00
100.067000 5,003,350.00 3,350.00
100.067000 4,743,175.80 3,175.80
100.171000 5,008,550.00 8,550.00
100.109000 5,005,450.00 5,450.00
100.137000 5,006,850.00 6,850.00
100.182000 5,009,100.00 9,100.00
100.036000 4,851,746.00 1,746.00
100.083000 5,004,150.00 4,150.00
100.115000 10,011,500.00 16,500.00
100.299000 10,029,900.00 6,900.00
100.299000 10,029,90000 15,200.00
100 061000 5,003,050.00 3,050.00
100.059000 5,002,950.00 2,950.00
100.109000 5,005,450.00 5,450.00
100.268000 10,026,800.00 35,400.00
100.567000 10,056,700.00 56,700.00
100.241000 5,012,050.00 12,050.00
100.241000 10,024,100.00 24,100.00
100.152000 5,007,600.00 7,600.00
100.106000 5,005,300.00 5,300.00
100.106000 5,005,300.00 5,300.00
100.152000 5,007,600.00 7,600.00
100.268000 15 040 200.00 13 050.00
99.997500 49,998,750.00 84,458.33
99.983472 24,995,868.06 31,062.50
99.903167 49,951,583.33 52,694.44
99.898889 49,949,444.44 50,555.55
99.895389 49,947,694.44 57,694.44
99.998250 11,999,790.00 4,785.00
99.999250 24,999,812.50 7,937.50
99.856000 39,942,400.00 17,977.60
100.308000
101.000000
100.615000
5,015,400.00
15,150,000.00
5,030,750.00
(4,650.00)
(35,100.00)
27,250.00
2.071
2.087
2.087
1134
3.%7
4.020
4.025
2.150
4.077
4.086
4.082
2.201
2.201
4.122
4.224
4 224
2.358
4.329
4.367
4.351
4.351
4.351
2427
2.445
.856
2.463
2.754
2.510
2.529
2.526
2.529
2.066
2.343
2.633
2.631
2.703
2.703
4.644
2.703
2.703
2.703
2.703
2.730
4.705
4.664
2.761
2.304
4.669
4.719
4.705
4.705
2.761
2.761
2.761
2.767
3.833
4.774
4.788
4.793
4.777
4.787
2.731
2.731
2858
3.353
3.833
2.968
4.815
4.871
4.871
4.877
4.897
4.897
4.877
2.%9
2104
2.123
2123
1.142
4.145
4.145
4.151
2.181
4.189
4.225
4_247
2.230
2230
4.247
4.337
4.337
2.373
4.438
4.477
4.471
4.471
4.471
2.449
2.458
~858
2.485
2.795
2.545
2.564
2.562
2.562
2.082
2.364
2.655
2.660
2.737
2.737
4.745
2.737
2.737
2.737
2.737
2.753
4.822
4.778
2.792
2.323
4.822
4.819
4.822
4.822
2.792
2.792
2.792
2.795
3.879
4877
4.874
4.879
4.879
4.874
2.753
2.753
2.888
3397
3879
2.995
4.912
4.975
4.975
4.975
4.995
4.995
4.975
2.995
.085 .085
.328 .329
.683 .685
.713 .715
.738 .740
.060 .060
.027 .027
.948 .951
.204 .205
.697 .704
.911 .910
9
Month End Portfolio Holdings
Maturity Maturitv Par Book Market 1\tlarket Unrealized Modified Years To
CUSIP Description Date Coupon To Mai Value Value Price Value Gain/loss Duration l\faturity
313370TB4 FHL8 3Yr
313371 PM2 FHL8 2.6Yr
31337JUC8 FH L8 3.2Yr
313372KE3 FHL8 4Yr
3133XYVC6 FHL8 5Yr
3133XWKVO FHL8 3Yr
3133736HO FHL8 2.5Yr
313373CZ3 FHL8 3Yr
313373F98 FHLB 2.25Yr
313373537 FHLB 2.25Yr
313374FU9 FHLB 3Yr
313374N63 FHLB 2Yr
313374Y61 FHLB 2Yr
313374YY3 FHL8 1.5Yr
313374VY3 FHLB 1.2Yr
313374VY3 FHL8 1.2Yr
313375XH5 FHLB 1Yr
313374YY3 FHLB 1.2Yr
313375X51 FHL8 lYr
313375R33 FHL8 1YrNc3MoE
31337670 FHL8 1Yr
313376A47 FHL8 2Yr
3133768U8 FHLB 1Yr
313376CW3 FHL8 1.5Yr
313376CW3 FHL8 1.5Yr
313376CW3 FHL8 1.5Yr
3133760W2 FHLB 1Yr
313376CW3 FHLB 1.5Yr
313376CW3 FHLB 1.5Yr
313376CW3 FHLB 1.5Yr
3133760E2 FHLB 1.5Yr
313376085 FHLB 18Mo
313376GK5 FHLB 1.5Yr
313376C86 FH LB 1.5Yr
313376)E6 FHLB 1.5Yr
313376)08 FHLB 1Yr
313376)55 FHLB L5Yr
313376)Y2 FHLB 1.5Yr
313376)55 FHLB 1.5Yr
313376)08 FHLB 1Yr
313376K)3 FH LB 18Mo
313376)08 FHL8 1Yr
313376)08 FHLB 1Yr
313376K)3 FH LB 18Mo
313376GT6 FHLB 1.5Yr
313376GT6 FHLB 1.5Yr
313376)08 FHL8 1Yr
313376)08 FHL8 1Yr
313376K)3 FHLB 1.5Yr
313376)08 FHLB 1Yr
313376K)3 FHLB 1.5Yr
313376LR4 FHLB 1Yr
313376G5B FHLB 1Yr
313376G66 FHLB 13Mo
313374VY3 FHLB 13Mo
313376GT6 FH LB 1.5Yr
313376LW3 FHLB 1Yr
313376KL8 FHLB 1.5Yr
313376MP7 FHLB 1Yr
313376036 FH LB 1.5Yr
313376MP7 FHLB 1Yr
313376MP7 FHLB 1Yr
313376P58 FHLB 1.5Yr
313376MZ5 FHLB 1Yr
313376)55 FHLB 1.5Yr
313376A96 FHLB 1.5Yr
313376QN8 FHLB 1YrNc9MoE
313376QN8 FHLB 1YrNc9MoE
313376RHO FHLB L25Yr
313376UFO FHLB 2Yr
313376V88 FHLB 2Yr
313376UY9 FHL8 1.5Yr
313376V51 FHL8 13MoNc9MoE
313376U78 FHL8 1Yr
313376TQ8 FHL8 1Yr
313376WM3 FHL8 1Yr
313376V88 FHLB 1.5Yr
313376WM3 FHL8 1Yr
313376550 FHL81.75YrNc9Mo8
313376XA8 FHL8 1Yr
313376UY9 FH LB 1.5Yr
313378484 FHL8 1Yr
313376UY9 FHLB 1.5Yr
3133784T5 FHL8 1.5Yr
313376VB8 FHL8 1.5Yr
313378457 FHLB 1Yr
313378AC5 FHL8 3Yr
313378CE9 FHLB 1.2Yr
313378859 FHL8 1Yr
3133788T7 FHL8 1Yr
07/29/2013
06/26/2013
12/27/2013
02/04/2015
06/18/2015
03/14/2014
09/26/2013
05/27/2014
08/15/2013
08/28/2013
07/07/2014
05/30/2013
08/28/2013
01/29/2013
01/29/2013
01/29/2013
10/24/2012
01/29/2013
10/24/2012
10/03/2012
11/07/2012
11/29/2013
11/15/2012
05/21/2013
05/21/2013
05/21/2013
11/29/2012
05/21/2013
05/21/2013
05/21/2013
05/28/2013
05/16/2013
06/03/2013
05/07/2013
05/30/2013
01/11/2013
07/09/2013
06/19/2013
07/09/2013
01/11/2013
06/21/2013
01/11/2013
01/11/2013
06/21/2013
05/30/2013
05/30/2013
01/11/2013
01/11/2013
06/21/2013
01/11/2013
06/21/2013
12/13/2012
12/28/2012
12/21/2012
01/29/2013
05/30/2013
01/04/2013
06/21/2013
01/03/2013
05/16/2013
01/03/2013
01/03/2013
06/28/2013
01/18/2013
07/09/2013
05/03/2013
01/18/2013
01/18/2013
04/12/2013
01/29/2014
07/30/2013
08/05/2013
02/20/2013
02/01/2013
02/06/2013
02/08/2013
07/30/2013
02/08/2013
10/25/2013
02/15/2013
08/05/2013
02/08/2013
08/05/2013
08/09/2013
07/30/2013
02/11/2013
05/22/2015
05/07/2013
02/28/2013
02/15/2013
.850
.500
.875
.382
.885
2.375
1.000
1.500
1.000
.750
.910
.500
.500
.375
.375
.375
.230
.375
.220
.350
.200
.450
.200
.340
.340
.340
.200
.340
.340
.340
.310
.340
.320
.300
.375
.210
.375
.400
.375
.210
.400
.210
.210
.400
.350
.350
.210
.210
.400
.210
.400
.200
.200
.190
.375
.350
.200
.400
.210
.300
.210
.210
.350
.200
.375
.370
.300
.300
.240
.375
.250
.250
.200
.180
.170
.170
.250
.170
.550
.170
.250
.170
.250
.250
.250
.170
.500
.260
.190
.190
RIVERISIDE COUNlY TREASURER-TAX COLLECTOR
840
.590
.934
.382
.219
1.404
1.000
1.500
1.000
.671
.910
.500
.567
.250
.315
.310
.259
.315
.220
.350
.203
.470
.213
.343
.343
.340
.203
.340
.340
.340
.310
.340
.320
.340
.375
.249
.375
.400
.375
.244
.400
.239
.214
.380
.344
.344
.229
.210
.348
.215
.371
.208
.203
.198
.203
.330
.200
.361
.210
.290
.204
.204
.350
.203
.350
.293
.300
.300
243
.375
.268
.250
.200
.180
.183
.183
.288
.165
.508
.173
.285
.170
.250
.250
.266
.170
.500
.260
.219
.219
5,000,000.00
10,000,000.00
10,000,000.00
15,000,000.00
5,000,000.00
5,000,000.00
5,000,000,00
5,000,000.00
7,500,000.00
5,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
20,000,000.00
7,750,000.00
20,000,000.00
10,000,000.00
15,000,000.00
2,800,000.00
5,000,000.00
5,000,000.00
20,000,000.00
10,000,000.00
10,000,000.00
15,000,000.00
5,000,000.00
15,000,000.00
10,000,000.00
5,000,000.00
15,000,000.00
15,000,000.00
15,000,000.00
10,000,000.00
15,000,000.00
25,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
10,000,000.00
15,000,000.00
15,000,000.00
10,000,000.00
10,000,000.00
15,000,000.00
15,000,000.00
8,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,355,000.00
5,000,000.00
25,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
10,000,000.00
10,085,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
2,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
15,000,000.00
5,000,000.00
5,000,000.00
17
5,001,442.61
9,976,500.00
9,982,000.00
15,000,000.00
5,091,325.00
5.]40,20000
5,000,000 00
5,000,000.00
7,500,000 00
5,008,850.00
10,000,000.00
10,000,000.00
9,986,100 00
5,008,800.00
20,015,866.20
7.756,634.00
19,994,200.00
10,007,870.00
15,000,000.00
2,800,000.00
4, 999,830.00
4,997,944.55
19,997,400.00
9,999,500.00
9,999,500.00
15,000,000.00
4,999,850.00
15,000,000.00
10,000,000.00
5,000,000.00
15,000,000.00
15,000,000.00
15,000,000.00
9,994,300.00
15,000,000.00
24,989,425.00
10,000,000.00
10,000,000.00
10,000,000.00
9,996,359.34
10,000,000.00
9,996,900.00
4,999,800.00
10,002,988.60
15,001,381.80
15,001,350.00
9,998,000.00
10,000,000.00
15,011,550.00
14,999,250.00
8,003,520.00
9,999,200.00
9,999,700.00
9,999,168.10
10,375,399.35
5,001,450.00
25,000,000.00
10,005,900.00
10,000,000.00
10,001,400.00
5,000,330.00
5,000,330.00
10,000,000.00
9,999,670.00
10,088,810.82
10,010,200 00
10,000,000.00
10,000,000.00
9,999,629.90
5,000,000.00
4,998,690.00
5,000,000.00
5,000,000.00
5,000,000.00
4,999,350.00
4,999,355.00
4,997,191.10
5,000,250.00
2,001,460.00
9,999,700.00
4, 997,372.7 4
5,000,000.00
5,000,000 00
5,000,000.00
4,998,800.00
5,000,000.00
5,000,000.00
15,000,000.00
4,998,550.00
4,998,550.00
100.537000
100.220000
100.798000
100.016000
101.512000
103.085000
100.778000
102.048000
100.697000
100.499000
101.134000
100.199000
100.273000
100.064000
100.064000
100.064000
100.003000
100.064000
100.002000
100.001000
100.002000
100.262000
100.002000
100.089000
100.089000
100.089000
100.003000
100.089000
100.089000
100.089000
100.072000
100.087000
100.081000
100.060000
100.116000
100.008000
100.135000
100.107000
100.135000
100.008000
100.123000
100.008000
100.008000
100.123000
100.099000
100.099000
100.008000
100.008000
100.123000
100.008000
100.123000
100.004000
100.005000
100.002000
100.064000
100.099000
100.005000
100.144000
100.008000
100.062000
100.008000
100.008000
100.111000
100.006000
100.135000
100.100000
100.006000
100.006000
100.030000
100.183000
100041000
100.042000
100.002000
100.000000
99.996000
99.9%000
100.041000
99.9%000
100.019000
99.9%000
100.042000
99.996000
100.042000
100.043000
100.041000
99.996000
100.348000
100.036000
100.004000
100.004000
5,026,850 00
10,022,000.00
10,079,800.00
15,002,400 00
5,075,600.00
5,154,250.00
5,038,900.00
5,102,400.00
7,552,275.00
5,024,950.00
10,113,400.00
10,019,900.00
10,027,300.00
5,003,200 00
20,012,800.00
7,754,960.00
20,000,600.00
10,006,400.00
15,000,300.00
2,800,028.00
5,000,1 00.00
5,013,100.00
20,000,400.00
10,008,900.00
10,008,900.00
15,013,350.00
5,000,150.00
15,013,350.00
10,008,900.00
5,004,450.00
15,010,800.00
15,013,050.00
15,012,150.00
10,006,000.00
15,017,400.00
25,002,000.00
10,013,500.00
10,010,700.00
10,013,500.00
10,000,800.00
10,012,300.00
10,000,800.00
5,000,400.00
10,012,300.00
15,014,850.00
15,014,850.00
10,000,800.00
10,000,800.00
15,018,450.00
15,001,200.00
8,009,840.00
10,000,400.00
10,000,500.00
10,000,200.00
10,361,627.20
5,()()4,950.00
25,001,250.00
10,014,400.00
10,000,800.00
10,006,200.00
5,000,400.00
5,000,400.00
10,011,100.00
10,000,600.00
10,098,614.75
10,010,000.00
10,000,600.00
10,000,600.00
10,003,000.00
5,009,150.00
5,002,050.00
5,002,100.00
5,000,100.00
5,000,000.00
4,999,800.00
4,999,800.00
5,002,050.00
4,999,800.00
2,000,380.00
9,999,600.00
5,002,100.00
4,999,800.00
5,002,100.00
5,002,150.00
5,002,050.00
4,999,800.00
5,017,400.00
15,005,400.00
5,000,200.00
5,000,200.00
25,407.39
45,500.00
97,800.00
2,400.00
(15,725.00)
14,050.00
38,900.00
102,400.00
52,275.00
16,100.00
113,400.00
19,900.00
41,200.00
(5,600.00)
(3,066.20)
(1,674.00)
6,400.00
(1,470.00)
300.00
28.00
270.00
15,155.45
3,000.00
9,400.00
9,400.00
13,350.00
300.00
13,350.00
8,900.00
4,450.00
10,800.00
13,050.00
12,150.00
11,700.00
17,400.00
12,575.00
13,500.00
10,700.00
13,500.00
4,440.66
12,300.00
3,900.00
600.00
9,311.40
13,468.20
13,500.00
2,800.00
800.00
6,900.00
1,950.00
6.320.00
1,200.00
800.00
1,031.90
(13,772.15)
3,500.00
1,250.00
8,500.00
800.00
4,800.00
70.00
70.00
11,100.00
930.00
9,803.93
(200.00)
600.00
600.00
3,370.10
9,150.00
3,360.00
2,100.00
100.00
450.00
445.00
4,858.90
(450.00)
(1,080.00)
(100.00)
4,727.26
(200.00)
2,100.00
2,150.00
3,250.00
(200.00)
17,400.00
5,400.00
1,650.00
1,650.00
.825
.735
1.229
2.335
2.688
1.428
.981
1.624
.868
.912
1.748
.664
.913
.331
.331
331
.066
.331
.066
.008
.104
1.158
126
.640
.640
.640
.164
.640
.640
.640
.659
.626
.673
.601
.664
.282
.773
.717
.773
.282
.723
.282
.282
. 723
.665
.665
.282
.282
.723
.282
.723
.202
.243
.224
.331
.665
.263
.723
.260
.626
.260
.260
.742
.301
773
.590
.301
.301
.532
1.325
.832
.846
.391
.339
.353
.358
.832
.358
1.063
.377
.845
.358
.846
.857
.832
.367
2.619
.601
.413
.377
.827 • 1.452
.989
1.655
.874
.910
1.767
.663
.910
.332
.332
332
.066
.332
.066
.008
.104
1.164
.126
.638
.638
.638
.164
.638
.638
.638
.658
.625
.674
.600
.663
.282
.773
.718
.773
.282
.723
.282
.282 • .282
.723
.282
.723
.203
.244
.225
.332
.663
.263
.723
260
.625
.260
.260
.742
.301
773
.589
.301
.301
.532
1.332
.830
.847
.392
.340
.353
.359
.830
.359
1.068
.378
.847
.359
847
858
.830 • .378
10
Month End Portfolio Holdings
Maturity Maturity Par Book 1\larket 1\farket Unrealized Modified Years To
CUSIP Description Date Coupon ToMat Value Value Price Value Gain/Loss Duration Matunty
313378ED9
•
783D1
78H79
76ZQ1
313378ED9
313378JN2
3133781N2
313376ZQ1
313376YC3
313378LW9
313378FY2
313376 TZS
313378BF7
3133781N2
313378TF8
313378TT8
313378U58
313376XWO
313376DE2
313378Kj9
313378X30
313378YL9
313378YN5
313378YX3
313378LH2
313378ZU8
313378X55
313376TZ8
313379A90
313379A66
313379A66
313379A82
3J3379A82
313379A82
313379A82
313379AK5
3133796U8
313376D36
313378F71
313378BT7
3133796L8
313379BZ1
313379BZ1
•
79GB9
79FU8
79FKO
379G37
313379FLB
313379JJ9
313379)02
313379PX1
313379QW2
313379Q85
313379VF3
3135GOLX9
3135GOLX9
313379YQ6
313379YR4
313379YZ6
313379YZ6
3133803M7
3133803E5
3133803E5
313380JU2
313380L54
313380HF7
313380F)1
313380648
313380F44
313380HU4
313378LH2
3J3380QX8
FHLB 1.5Yr
FHLB 2YrNr
FHLB1.5Yr
FHLB 3Yr
FHLB 1.5Yr
FHLB 1Yr
FHLB 1Yr
FHLB 3Yr
FHLB 1Yr
FHLB1.5Yr
FH LB 2 25Yr
FHLB 1Yr
FHLB1Yr
FHLB 1Yr
FHL61Yr
FHLB1.5Yr
FHLB 3Yr
FH LB 1.3Yr
FHLB 1.5Yr
FHLB 1Yr
FHLB 1Yr
FHLB 1.5Yr
FHLB 1YrNc9MoE
FHLB 1.5Yr
FHLB 1.5Yr
FHLB 1Yr
FHLB 3YrNc2YrE
FHLB 1Yr
FHLB 1Yr
FHLB 1Yr
FHLB 1Yr
FH LB 1 YrNc9MoE
FHLB 1YrNc9MoE
FHLB 1YrNc9MoE
FHLB 1YrNc9MoE
FHLB 2Yr
FHLB 1.5Yr
FHLB 1Yr
FHLB9Mo
FHLB9Mo
FHLB 18Mo
FHLB 1Yr
FHLB 12Mo
FHLB 1.5YrNc6MoB
FHLB 2Yr
FHLB 18Mo
FHLB 1Yr
FHLB 2Yr
FHLB 1 YrNc6MoE
FHLB 1YrNc9MoE
FHLB 1Yr
FHLB 1Yr
FHLB 1Yr
FHLB 5YrNc3MoB
FHLB 3YrNc6MoB
FHLB 3YrNc6MoB
FHLB 1Yr
FHLB 1Yr
FHLB 1Yr
FHLB 1Yr
FHLB 1.5YrNc
FHLB 1Yr
FHLB 1Yr
FHLB 5YrNr3MoB
FHLB 1Yr
FHLB 2YrNr6MoB
FHLB 1 75YrNc9MoB
FHLB 1Yr
FHLB 2.5YrNc6MoB
FHLB1Yr
FHLB 1Yr
FHLB9Mo
:r:,:
FFCB DISC NOTES
313313BD9 FFCB DlSC NOTE
313313BA5 FFCB DISC NOTE
313313BX5 FFCB DlSC NOTE
313313BX5 FFCB DISC NOTE
313313CQ9 FFCB DISC NOTE
313313CQ9 FFCB DlSC NOTE
313313CH9 FFCB DlSC NOTE
313313CQ9 FFCB DISC NOTE
313313LA4 FFCB DISC NOTE
":ii&'li:·' .•. , ..
FFCii'BONDS
31331JQUO FFCB 3Yr
•
1jY56 FFCB 2Yr
1)6A6 FFCB 3Yr
31j6A6 FFCB 3Yr
31331)6A6 FFCB 3Yr
09/09/2013
02/13/2014
09/09/2013
03/13/2015
09/09/2013
03/05/2013
03/05/2013
03/13/2015
02/06/2013
09/12/2013
05/30/2014
02/27/2013
02/28/2013
03/05/2013
03/l7/2013
10/09/2013
05/04/2015
05/10/2013
05/28/2013
04/05/2013
04/16/2013
10/11/2013
05/07/2013
10/15/2013
09/16/2013
04/18/2013
04/30/2015
02/27/2013
05/03/2013
05/03/2013
05/03/2013
05/22/2013
05/22/2013
05/22/2013
05/22/2013
04/30/2014
12/03/2013
05/16/2013
02/22/2013
02/15/2013
12/03/2013
05/17/2013
05/17/2013
11/26/2013
05/19/2014
11/15/2013
05/17/2013
05/19/2014
06/14/2013
06/13/2013
05/29/-2013
06/14/2013
06/04/2013
07/05/2017
06/26/2015
06/26/2015
07/01/2013
07/02/2013
07/03/2013
07/03/2013
01/23/2014
07/17/2013
07/17/2013
09/12/2017
08/28/2013
OB/28/2014
05/28/2014
07/25/2013
02/27/2015
08/20/2013
09/16/2013
06(17/2013
01/28/2013
01/25/2013
02/15/2013
02/15/2013
03/04/2013
03/04/2013
02/25/2013
03/04/2013
08/29/2013
06/03/2013
11/02/2012
12/23/2013
12/23/2013
12/23/2013
.310 310
300 .379
.300 .300
.375 551
.310 .291
.125 .228
.125 .213
.375 .689
.150 250
280 .348
375 .468
170 .240
180 .240
125 .254
.250 258
.400 .400
.700 .700
.200 .268
.310 .262
.230 .243
.250 250
.350 .350
.280 .280
350 .350
.280 .310
.230 .253
.650 .650
.170 .204
.230 .230
.220 .233
.220 .233
.250 .250
.250 .250
.250 .250
.250 .250
.340 .340
.290 .290
.300 .233
.190 .190
.190 .204
.290 .300
.220 .233
.220 .233
.330 .330
.350 .350
.300 .302
.230 .235
.350 .350
.290 .290
.280 .280
.240 .240
.240 .240
.230 .233
.850 .850
.700 .700
.700 .700
.250 .284
.250 .258
.270 .270
.270 .270
.300 .316
.250 .250
.250 .250
750 .750
.230 .230
.380 .385
300 .300
.125 .202
.400 .404
.125 .197
.280 .213
.180 .182
.140 .140
.200 .200
.180 180
.190 .190
.190 .190
.190 .190
.180 .180
.190 .190
.190 .190
1.600
.400
1.300
1.300
1.300
.752
.540
1.300
1.300
1.184
RIVERISIDE COUNTY TREASURER-TAX COLLECTOR
10,000,000.00 10,000,000.00
5,000,000.00 4,992,300.00
5,000,000.00 5,000,000.00
5,000,000.00 4,973,550.00
5,000,000.00 5,001,450.00
5,000,000.00 4,994,955.00
5,000,000.00 4,995,700.00
5,000,000.00 4, 953,525.00
10,000,000.00 9,991,100.00
5,000,000.00 4,994,950.00
5,000,000.00 4,990,014.15
9,900,000.00 9,893,565.00
10,000,000.00 9,994,400.00
5,000,000.00 4,993,850.00
10,000,000.00 9,999,164.00
15,000,000.00 15,000,000.00
15,000,000.00 15,000,000.00
20,000,000.00 19,985,000.00
14,500,000.00 14,507,830.00
5,000,000.00 4,999,350.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 4,997,850.00
5,000,000.00 4,998,850.00
5,000,000.00 5,000,000.00
7,000,000.00 6,997,970.00'
5,000,000.00 5,000,000.00
10,000,000.00 9,998,680.00
5,000,000.00 4,999,340.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
10,000,000.00 10,006,980.00
15,000,000.00 15,000,000.00
7,500,000.00 7,499,158.95
5,000,000.00 4,999,250.00
20,000,000.00 19,997,400.00
5,000,000.00 4,999,345.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 4,999,850.00
15,000,000.00 14,999,250.00
5,000,000.00 5,000,000.00
30,000,000.00 30,000,000.00
20,000,000.00 20,000,000.00
10,000,000.00 10,000,000.00
10,000,000.00 10,000,000.00
5,000,000.00 4,999,850.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 9, 996,620.00
5,000,000.00 4,999,580.00
10,000,000.00 10,000,000.00
5,000,000.00 5,000,000.00
25,000,000.00 24,994,000.00
5,000,000.00 5,000,000.00
5,000,000.00 5,000,000.00
10,000,000.00 10,000,000.00
10,000,000.00 10,000,000.00
10,000,000.00 9,999,000.00
10,000,000.00 10,000,000.00
10,000,000.00 9,992,980.00
7,750,000.00 7,749,225.00
10,000,000.00 9,993,130.00
10,000,000.00 10,006,780.00
5,000,000.00 4,999,925 00
25,000,000.00
50,000,000.00
25,000,000.00
50,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
50,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
18
24,964,805.56
49,913,611 11
24,960,500.00
49,917,930.56
24,956,854.17
24,956,854.17
24,960,000.00
49,922,944.44
9,981,105.56
10,2ll,890.00
9,972,900.00
5,000,000.00
5,000,000.00
5,015,550.00
100.100000
100.082000
100.090000
100.077000
100.100000
99.977000
99.977000
100 077000
99.990000
100.071000
100.191000
99 996000
100.000000
99.977000
100.039000
100.191000
100.872000
100.000000
100.072000
100.027000
100.034000
100.141000
100.017000
100.141000
100.071000
100.022000
100.552000
99.996000
100.018000
100.012000
100.012000
100.028000
100.028000
100.028000
100.028000
100.134000
100.077000
100.062000
100.004000
100.004000
100.077000
100.012000
100.012000
100.019000
100.149000
100.089000
100.019000
100.149000
100.013000
100.026000
100.026000
100.028000
100.020000
100.007000
100.105000
100.105000
100.037000
100.038000
100.053000
100.053000
100.058000
100.040000
100.040000
99.886000
100.027000
100.045000
100.048000
99.939000
99.974000
99.934000
100.071000
99.986000
99.983000
99.984000
99.973000
99.973000
99.957000
99.957000
99.971000
99.957000
99.862000
100.933000
100.021000
101.294000
101.294000
101.294000
10,010,000 00
5,004,100.00
5,004,500.00
5,003,850.00
5,005,000.00
4,998,850.00
4,998,850.00
5,003,850.00
9,999,000.00
5,003,550.00
5,009,550.00
9,899,604 00
10,000,000.00
4,998,850.00
10,003,900.00
15,028,650.00
15,130,800.00
20,000,000.00
14,510,440.00
5,001,350.00
5,001,700.00
5,007,050.00
10,001,700.00
5,007,050.00
5,003,550.00
5,001,100.00
5,027,600.00
6,999,720.00
5,000,900.00
10,001,200.00
5,000,600.00
5,001,400.00
5,001,400.00
I 0,002,800.00
5,001,400.00
5,006,700.00
10,007,700.00
10,006,200.00
15,000,600.00
7,500,300.00
5,003,850.00
20,002,400.00
5,000,600.00
5,000,950.00
5,007,450.00
5,004,450.00
15,002,850.00
5,007,450.00
30,003,900.00
20,005,200.00
10,002,600.00
10,002,800.00
5,001,000.00
10,000,700.00
5,005,250.00
5,005,250.00
10,003,700.00
5,001,900.00
10,005,300.00
5,002,650.00
25,014,500.00
5,002,000.00
5,002,000.00
9, 988,600.00
10,002,700.00
10,004,500.00
10,004,800 00
9,993,900.00
7,747,985.00
9,993,400.00
10,00000
11,800.00
4,500.00
30,30000
3,550.00
3,895.00
3,150.00
50,325.00
7,900.00
8,600.00
19,535.85
6,039.00
5,600.00
5,000.00
4,736.00
28,650.00
130,800.00
15,000.00
2,610.00
2,000.00
1,700.00
7,050.00
1,70000
7,050.00
5,700.00
2,250.00
27,600.00
1,750.00
900.00
2,520.00
1,260.00
1,400.00
1,400.00
2,800.00
1,400.00
6,700.00
7,700.00
(780.00)
600.00
1,141.05
4,600.00
5,000.00
1,255.00
950.00
7,450.00
4,600.00
3,600.00
7,450.00
3,900.00
5,200.00
2,600.00
2,800.00
1,150.00
700.00
5,250.00
5,250.00
7,080.00
2,320.00
5,300.00
2,650.00
20,500.00
2,000.00
2,000.00
(11,400.00)
2,700.00
5,500.00
4,800.00
920.00
(1,240.00)
270.00
.939
1.365
.940
2.437
.940
.427
.427
2.435
.353
.948
1.657
.410
.413
.427
.487
1.020
2.559
.610
.659
.513
.543
1.026
.601
1.037
959
.549
2.551
.410
.590
.590
.590
.643
.643
.643
.643
1.576
1.172
.626
.397
.377
1.172
.629
.629
1.153
1.628
1.121
.629
1.628
.704
.701
.662
.704
.676
4.650
2.703
2.703
.751
.754
.757
.757
1.310
.796
796
4.849
.915
1.907
1.655
818
2.394
.888
.942
1.373
.942
2.449
.942
.427
.427
2.449
.353
951
1.663
.411
. .414
.427
.488
1.025
2.592
.608
.658
.512
.542
1.030
.600
1.041
.962
.548
2.581
.411
.589
.589
.589
.641
.641
.641
.641
1.581
1.175
.625
.397
.378
1.175
.627
.627
1.156
1.633
1.126
.627
1.633
.704
.701
.660
.704
.677
4.764
2.737
2.737
.751
.753
.756
.756
1.315
.795
.795
4.953
.910
1.910
1.658
.816
2.411
.888
10,007,100.00 320.00 .959 .962
4,999,300 00 (625.00) .713 .712
24,995,750.00 30,944.44
49,992,000.00 78,388.89
24,993,250.00 32,7s0.00
49,986,500.00 68,569.44
24,989,250.00 32,395.83
24,989,250.00 32,395.83
24,992,750.00 32,750.00
49,978,500.00 55,555.56
9,986,200.00 5,094.44
10,093,300.00
10,002,100.00
5,064,700.00
5,064,700.00
5,064,700.00
(1 1 8,590.00)
29,200.00
64,700.00
64,700.00
49,150.00
.328 .329
.320 .321
.377 .378
.377 .378
.424 .425
.424 .425
.404 .405
.424 .425
.910 .912
.669
.090
1.213
1.213
1.214
.674
.090
1.230
1.230
1.230
11
Month End Portfolio Holdings
Maturity Maturity Par Book Market Market Unreahzed 1\lodified Years To
CUSIP Description Date Coupon To Mat Value Value Price Value Gain/Loss Duration Maturity
31331 KET3 FFCB 2.5Yr
31331KHV5 FFCB5Yr
31331KQU7 FFCB1.5Yr
31331KPD6 FFCB2.5Yr
31331KMM9 FFCB 1.5Yr
31331KMM9 FFCB 1.5Yr
31331 KZ)2 FFCB 2Yr
31331 KB82 FFCB 2Yr
31331 KZK9 FFCB 1.25Yr
31331KK74 FFCB3YrNc1YrA
31331 KK74 FFCB 3YrNc1YrA
31331 K5K2 FFCB 2Yr
3133EAC)5 FFCB 1.5YrNc3MoE
3133EADY1 FFCB2YrNc1YrA
3133EAHP6 FFCB3Yr
3133EALT3 FFCB 1.5Yr
3J33EALN6 FFCB 1Yr
3133EALN6 FFCB 1Yr
3133EAC)5 FFCB 1 .5YrNc3MoA
3133EAC)5 FFCB 1 .5YrNc3MoA
3133EAKT4 FFCB J.75Yr
3133EAN)3 FFCB3Yr
3J33EAPK8 FFCB 16MoNc3MoA
3133EASH2 FFCB 1Yr
3133EATQ1 FFCB 1 Yr
3133EA2K3 FFCB 3YrNc3MoA
FARMER MAC
31315PVUO
3J315PVUO
31315PVUO
313.15PSH3
FARMER MAC GTD
FARMER MAC GTD
FARMER MAC GTD
FARMER MAC GTD
FARMER MAC GTD
677521 LG9 OHIO STATE GO
677521LH7 OHIO STATE GO
68608UNXO OREGON STATE
68608UNZ5 OREGON STATE
56052AXC5
5946107P6
20772)EDO
20772)EE8
20772)EC2
56052AXC5
56052AXE1
MAINSTGO
MICHIGAN STGO
CONNECTICUT ST
CONNECTICUT ST
CONNECTICUTST
MAINSTGO
MAINSTGO
36959HLE5 GECAPITALCORP
36959HK30 GECAPITALCORP
36959HKH9 GE CAPITAL CORP
09/23/2013
04/20/2016
01/07/2013
11/20/2013
12/03/2012
12/03/2012
09/23/2013
10/03/2013
ll/23/2012
11/07/2014
11/07/2014
01/03/2014
. 08/07/2013
02/21/2014
03/16/2015
]] /18/2013
04/16/2013
04/16/2013
08/07/2013
08/07/2013
12/23/2013
05/01/2015
09/09/2013
06/04/2013
06/11/2013
09 28 2015
980 1.029
.289 .303
.400 .400
.625 .700
.350 .376
.350 .340
.350 .400
.350 .400
.240 254
.850 .850
.850 .850
400 .420
.180 .240
.330 .380
.520 .598
.300 300
220 .228
.220 .253
.180 .302
.180 .271
.300 .302
.500 .520
.270 .270
.220 .233
.220 .228
.450 .484
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
6,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5000000.00
9,988,000.00.
9,995,000.00
5,000,000.00
4,991,100.00
9,996,600.00
5,000,650.00
9,990,100.00
4,995,050.00
4,999,200.00
5,000,000.00
5,000,000.00
5, 997,600.00
4,995,500.00
4,995,000.00
4,988,430.00
5,000,000.00
4,999,600.00
4,998,337.45
9,984,000.00
4,994,100.00
9,999,600.00
4,997,000.00
5,000,000.00
4,999,350.00
4,999,600.00
4 995000.00
100.744000
100.016000
100.064000
100.443000
100033000
100.033000
100.129000
100.129000
100.012000
100.063000
100.063000
100192000
99.973000
100.047000
100.378000
100.075000
100.012000
100.012000
99.973000
99.973000
100.069000
100.316000
100.001000
100.007000
100.007000
100.038000
10,074.400.00
10,001,600.00
5,003,200.00
5,022,150.00
10,003,300.00
5,001,650.00
10,012,900.00
5,006,450.00
5,000,600.00
5,003,150.00
5,003,150.00
6,011,520.00
4,998,650.00
5,002,350.00
5,018,900.00
5,003,750.00
5,000,600.00
5,000,600.00
9,997.300.00
4,998,650.00
10,006,900.00
5,015,800.00
5,000,050.00
5,000,350.00
5,000,350.00
5 001900.00
86,400.00
6,600.00
3,200.00
31,050.00
6,700.00
1,000.00
22,800.00
]],400.00
1,400.00
3,150.00
3,150.00
13,920.00
3,150.00
7,350.00
30.470.00
3,750.00
1,000.00
2,262.55
13,300.00
4,550.00
7,300.00
18,800.00
50.00
1,000.00
750.00
6900.00
,. . .. , -~<:t+¥vi,4-lt~t;;? 1.9G~Jllllt~ ~96~?;1~"'~~~~;,~ qp_100~1~: <=-:~~fl.%,.47,?;-?~l!lSfu'~;.: <±.~--
05/10/2013 .760 .760
05/10/2013 .760 .760
05/10/2013 .760 .750
04/25/2013 .400 .400
07/02/2015 .550 587
09 01 2016 .600 .600
5,000,000.00
5,000,000.00
12,500,000.00
15,000,000.00
10,000,000.00
5 000000.00
5,000,000.00 100.206000 5,010,300.00
5,000,000.00 100.206000 5,010,300.00
12,502,375.00 100.206000 12,525,750.00
15,000,000.00 100.110000 15,016,500.00
9,989,000.00 100.162000 10,016,200.00
5 000 000.00 100.157000 5 007 850.00
05/01/2013 .740 .740 5,140,000.00 5,140,000.00 100.000000 5,140,000.00
05/01/2014 1.190 1.190 2,000,000.00 2,000,000.00 100.000000 2,000,000.00
11/01/2013 .480 .480 3,595,000.00 3,595,000.00 100.000000 3,595,000.00
05/01/2013 .380 .380 6,565,000.00 6,565,000.00 100.000000 6,565,000.00
06/01/2013 2.000 .401 1,500,000.00 1,526,895.00 101.793000 1,526,895.00
05/15/2013 .450 .450 4,285,000.00 4,285,000.00 100.000000 4,285,000.00
04/15/2014 .448 .448 2,000,000.00 2,000,000.00 100.000000 2,000,000.00
04/15/2015 .672 .672 2,000,000.00 2,000,000.00 100.000000 2,000,000.00
04/15/2013 .250 .284 8,300,000.00 8,297,261.00 99.967000 8,297,261.00
06/01/2013 2.000 .370 3,500,000.00 3,556,980.00 101.628000 3.556,980.00
06 OJ 2013 1.000 .390 6630000.00 6669647.40 100.598000 6669647.40
10,300.00
10,300.00
23,375.00
16,500.00
27,200.00
7850.00
r.·
eN:;kK!IiZ}'{~;,: ,,,L. A10f-)4i;i(;~gl5,'fiMIJIJ<j';i£iJ\?Jii>~J90~~':\ftF'iV;4$}>31;;78314p't'ti4PJY.jl , .•
ll/14/2012
10/03/2012
10/17/2012
.320
.170
.170
.321
.170
.170
50,000,000.00
50.000.000.00
15,000,000.00
49,918,666.67
49,978,041.67
14,992,491.67
99.971889
99.998722
99.989778
49,985,944.44
49,999,361.11
14,998,466.67
67,277.77
21,319.44
5,975.00
RIVERISIDE COUNTY TREASURER-TAX COLLECTOR 19
.973
3.536
.271
1.130
.175
.175
.978
1.004
.148
2.073
2.073
1.253
.851
1.387
2.441
1.131
.543
.543
.851
.851
1.227
2.561
.940
.676
.6%
.981 • .175
.175
.981
1.008
.148
2.104
2.104
1.260
.852
1.395
2.458
1.134
.542
.542
.852
.852
1.230
2.584
.942
.677
.696
2.970 2.995
' '~JltJ;~;~~t-; :~<~;!~
.607 .608
.607 .608
.607 .608
.567 .567
2.727 2.753
3.866 3.923
'Jch'l~~~
.582
1.559
1.082
.584
.663
.622
1.532
2.509
.540
.663
.666
.123
.008
.046
.584
1.584
1.088
.584
.668
.622
1.540 • z,
.123
.008
.047
•
12
"
"
"
F u l l C o m p l i a n c e
T h e T r e a s u r e r ' s P o o l e d I n v e s t m e n t F u n d w a s m F U L L
C O M P L I A N C E w i t h t h e T r e a s u r e r ' s S t a t e m e n t o f I n v e s t m e n t P o l i c y .
T h e C o u n t y ' s I n v e s t m e n t P o l i c y i s m o r e r e s t r i c t i v e t h a n t h e C a l i f o r n i a
G o v e r n m e n t C o d e . T h i s p o l i c y i s r e v i e w e d a n n u a l l y b y t h e C o u n t y ' s
I n v e s t m e n t O v e r s i g h t C o m m i t t e e a n d a p p r o v e d b y t h e C o u n t y B o a r d
o f S u p e r v i s o r s .
4 0 % A l / P l 2 7 0 D A Y S ' 4 0 %
" v '
~ : � :
3 0 % N A 1 Y E A R 2 5 %
C o m b i n e d
, � . . " ' t t l r ~ 4 , r i t a x , � � �
2 5 % ~ : { i l t t e t l n
r ~ p ~ ' h v e r 7
1 0 %
� 3 ~ % ' 3 Y E A R S 2 0 %
N A N A N A D A I L Y 1 . 0 %
L I Q U I D I T Y
6 0 D A Y S ( I J 2 0 % A A A / A a a D A I L Y 2 0 %
( 2 ) L I Q U I D I T Y
N A N A N A D A I L Y M a x $ 5 0
L I Q U I D I T Y m i l l i o n
. N A
1 M u h w l F u n d s m a t u r i h J m a y b e i n t e r p r e t e d a s w e i g h t e d a v e r a g e m a t u r i h J n o t e x c e e d i n g 6 0 d a y s .
A l / P l { F l
~
"
A 1 / P 1 / F 1
A A j A a 2 J .
A A
N A
M A b y 2
O f 3
1 \ A T I N G S
N A
2 O r m u s t h a v e a n i n v e s h n e n t a d v i s o r w i t h n o t l e s s t h a n 5 y e a r s e x p e r i e n c e a n d w i t h a s s e t s u n d e r m a n a g e m e n t o f $ 5 0 0 , 0 0 0 , 0 0 0 .
. 0 : 0 6 % ; ,
1 . 0 8 %
0 . 2 0 %
0 . 0 1 %
T H I S C O M P L E T E S T H E R E P O R T R E Q U I R E M E N T S O F C A L I F O R N I A G O V E R N M E N T C O D E 5 3 6 4 6
- - - � - � - � - - - - - � � � - - � - - � - � � - � - � � � � � - � - - - - R I V E R S I D E C O U N T Y T R E A S U R E R - T A X C O L L E C T O R 1 3
2 0
"
A G E N D A I T E M 8
"
"
"
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : N o v e m b e r 2 6 , 2 0 1 2
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
T H R O U G H : J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T : Q u a r t e r l y S a l e s T a x A n a l y s i s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e s a l e s t a x a n a l y s i s f o r Q u a r t e r 2 ( Q 2 ) 2 0 1 2 ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T / O N :
A t i t s D e c e m b e r 2 0 0 7 m e e t i n g , t h e C o m m i s s i o n a w a r d e d a n a g r e e m e n t t o
M u n i S e r v i c e s , L L C ( M u n i S e r v i c e s ) f o r q u a r t e r l y s a l e s t a x r e p o r t i n g s e r v i c e s p l u s
a d d i t i o n a l f e e s c o n t i n g e n t o n a d d i t i o n a l s a l e s t a x r e v e n u e g e n e r a t e d f r o m t h e
t r a n s a c t i o n s a n d u s e t a x ( s a l e s t a x ) a u d i t s e r v i c e s . T h e s e r v i c e s p e r f o r m e d u n d e r
t h i s a g r e e m e n t p e r t a i n t o o n l y t h e M e a s u r e A s a l e s t a x r e v e n u e s .
S i n c e t h e c o m m e n c e m e n t o f t h e s e s e r v i c e s , M u n i S e r v i c e s s u b m i t t e d a n a u d i t
u p d a t e , w h i c h r e p o r t e d f i n d i n g s t h a t h a v e b e e n g e n e r a t e d a n d s u b m i t t e d t o t h e
S t a t e B o a r d o f E q u a l i z a t i o n ( S B O E ) f o r r e v i e w a n d d e t e r m i n a t i o n o f e r r o r s i n s a l e s
t a x r e p o r t i n g r e l a t e d t o 2 4 0 b u s i n e s s e s . T h r o u g h Q 2 2 0 1 2 f o r A p r i l t h r o u g h J u n e
2 0 1 2 ( Q 2 2 0 1 2 ) , t h e S B O E a p p r o v e d c o r r e c t i o n s f o r 1 6 8 o f t h e s e a c c o u n t s f o r a
t o t a l s a l e s t a x r e v e n u e r e c o v e r y o f $ 2 , 3 9 1 , 8 8 6 . I f t h e S B O E c o n c u r s w i t h t h e
e r r o r ( s ) f o r t h e r e m a i n i n g c l a i m s , t h e C o m m i s s i o n w o u l d r e c e i v e a d d i t i o n a l
r e v e n u e s ; h o w e v e r , t h e m a g n i t u d e o f t h e v a l u e o f t h e r e m a i n i n g f i n d i n g s w a s n o t
a v a i l a b l e . I t i s i m p o r t a n t t o n o t e t h a t w h i l e t h e r e c o v e r i e s o f a d d i t i o n a l r e v e n u e s
w i l l b e t a n g i b l e , i t w i l l n o t b e s u f f i c i e n t t o a l t e r t h e o v e r a l l t r e n d o f s a l e s t a x
r e v e n u e s .
A d d i t i o n a l l y , M u n i S e r v i c e s p r o v i d e d t h e C o m m i s s i o n w i t h t h e q u a r t e r l y s a l e s t a x
s u m m a r y r e p o r t f o r t h e s e c o n d q u a r t e r o f c a l e n d a r y e a r 2 0 1 2 f o r Q 2 2 0 1 2 . M o s t
o f t h e Q 2 2 0 1 2 M e a s u r e A s a l e s t a x r e v e n u e s w e r e r e c e i v e d b y t h e C o m m i s s i o n i n
t h e t h i r d q u a r t e r o f c a l e n d a r 2 0 1 2 , d u r i n g J u l y t h r o u g h S e p t e m b e r 2 0 1 2 , d u e t o a
l a g i n t h e s a l e s t a x c a l e n d a r . T h e s u m m a r y s e c t i o n o f t h e Q 2 2 0 1 2 r e p o r t i s
a t t a c h e d a n d i n c l u d e s a n o v e r v i e w o f C a l i f o r n i a s a l e s t a x r e c e i p t s , l o c a l r e s u l t s ,
A g e n d a I t e m 8
2 1
historical cash collections analysis, summary of the top 25 sales tax contributors,
historical sales tax amounts, sales tax by business category, economic trends for
significant business category (business to business), and results. The following
observations were noted in the 02 2012 report:
• Sales tax receipts for Riverside County were 9.5 percent higher compared to
the 02 2011, and higher compared to the state's rate of 6.8 percent. This
supports the previous quarterly reports' analyses that an economic recovery
statewide and locally is occurring; however, the Commission should continue
to be cautious as service stations is one of the top three economic segments
throughout the state leading this recovery. A significant portion of this
growth in this segment is attributable to the high fuel prices.
• Taxable transactions for the top 25 tax contributors in Riverside County,
which generated 23 percent of the taxable sales for the year ended
02 2012, were slightly higher than the year ended 02 2011. The top 100
tax contributors generated 37 percent of the taxable sales in 02 2012 and
022011.
• Five of the six economic categories experienced increases in the 02 2012
benchmark year comparison to 02 2011. Transportation had the largest
increase at 13.0 percent, which was primarily related to increases in the
auto sales-new, auto parts/repair, and auto-sales-used segments. The other
top five economic categories had increases ranging from 5.1 percent to 10.8
percent.
General Retail: Apparel Stores, Department Stores, Furniture/ Appliances, Drug Stores, Recreation Products, Florist/Nursery, and Misc. Retail
Food Products: Restaurants, Food Markets, Liquor Stores, and Food Processing Equipment
Construction: Building Materials Retail and Building Materials Wholesale
Transportation: Auto Parts/Repair, Auto Sales-New, Auto Sales-Used, Service Stations, and Misc. Vehicle Sales
Business to Business: Office Equip., Electronic Equip., Business Services, Energy Sales, Chemical Products, Heavy Industry, Light Industry, and Leasing
Miscellaneous: Health & Government, Miscellaneous Other, and Closed Account Adjustments
Agenda Item 8
22
•
•
•
"
"
"
" N i n e o f t h e t o p t e n s e g m e n t s ( s e r v i c e s t a t i o n s , d e p a r t m e n t s t o r e s ,
r e s t a u r a n t s , a u t o s a l e s - n e w , m i s c e l l a n e o u s r e t a i l , a p p a r e l s t o r e s , f o o d
m a r k e t s , l i g h t i n d u s t r y , a n d b u i l d i n g m a t e r i a l - r e t a i l ) s a l e s t a x e s r e a c h e d a
n e w h i g h p o i n t d u r i n g 0 2 2 0 1 2 . T h e s e n i n e s e g m e n t s r e p r e s e n t 7 1 p e r c e n t
o f t h e t o t a l s a l e s t a x r e c e i p t s .
" S e r v i c e s t a t i o n s , d e p a r t m e n t s t o r e s , a n d r e s t a u r a n t s c o n t i n u e t o r e p r e s e n t
t h e t h r e e l a r g e s t e c o n o m i c s e g m e n t s f o r R i v e r s i d e C o u n t y , o r 3 4 p e r c e n t o f
t o t a l s a l e s t a x e s , w h i c h i s c o m p a r a b l e t o t h e 0 1 2 0 1 2 b e n c h m a r k y e a r .
A u t o s a l e s - n e w r e p r e s e n t s t h e f o u r t h l a r g e s t e c o n o m i c s e g m e n t a t
9 . 7 p e r c e n t o f t o t a l s a l e s t a x e s , w h i c h i s a l s o c o m p a r a b l e t o t h e 0 1 2 0 1 2
b e n c h m a r k y e a r .
D u r i n g t h e r e v i e w o f t h e 0 2 2 0 1 2 d e t a i l e d r e p o r t w i t h M u n i S e r v i c e s , i n f o r m a t i o n
r e g a r d i n g s a l e s t a x c o m p a r i s o n s b y c i t y a n d c h a n g e b y e c o n o m i c c a t e g o r y f r o m
0 2 2 0 1 1 t o 0 2 2 0 1 2 w a s p r o v i d e d , a n d i s a t t a c h e d . N e w l y i n c o r p o r a t e d c i t i e s
s u c h a s E a s t v a l e a n d J u r u p a V a l l e y w i l l b e l i s t e d w h e n s u f f i c i e n t c o m p a r a t i v e
i n f o r m a t i o n i s a v a i l a b l e .
S t a f f c o n t i n u e s t o m o n i t o r m o n t h l y s a l e s t a x r e c e i p t s a n d o t h e r a v a i l a b l e e c o n o m i c
d a t a t o d e t e r m i n e t h e n e e d f o r a n y a d j u s t m e n t t o t h e r e v e n u e p r o j e c t i o n s . S t a f f
w i l l u t i l i z e t h e f o r e c a s t s c e n a r i o s i n c l u d e d w i t h t h e c o m p l e t e r e p o r t a n d r e c e n t
t r e n d s i n a s s e s s i n g s u c h p r o j e c t i o n s .
A t t a c h m e n t s :
1 ) S a l e s T a x A n a l y s i s 0 2 2 0 1 2
2 ) S a l e s T a x C o m p a r i s o n b y C i t y f o r 0 2 2 0 1 1 t o 0 2 2 0 1 2
A g e n d a I t e m 8
2 3
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"
A T T A C H M E N T 1 F I N - R P T - 0 0 0 0 7
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
S a l e s T a x D i g e s t S u m m a r y
C o l l e c t i o n s t h r o u g h S e p t e m b e r 2 0 1 2
S a l e s t h r o u g h J u n e 2 0 1 2 ( 2 0 1 2 Q 2 )
C A L I F O R N I A ' S E C O N O M I C O U T L O O K
C a l i f o r n i a s a l e s t a x r e c e i p t s i n c r e a s e d b y 6 . 8 % o v e r t h e s a m e q u a r t e r f r o m t h e p r e v i o u s y e a r , w i t h
N o r t h e r n C a l i f o r n i a r e p o r t i n g a 7 . 1 % i n c r e a s e c o m p a r e d t o 6 . 6 % f o r S o u t h e r n C a l i f o r n i a . R e c e i p t s f o r t h e
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n c h a n g e d b y 9 . 5 % o v e r t h e s a m e p e r i o d s .
A s t a t e w i d e l o o k a t e c o n o m i c p e r f o r m a n c e c o n t i n u e s t o i n d i c a t e u p w a r d m o v e m e n t . C o n s t r u c t i o n a n d
B u s i n e s s t o B u s i n e s s s h o w e d i n c r e a s e s i n e m p l o y m e n t o f 5 % o v e r t h e p r i o r y e a r . T r a n s p o r t a t i o n s h o w s
c o n t i n u e d g r o w t h . S a l e s o f n e w v e h i c l e s a r e u p 2 7 . 4 % o v e r t h e p r i o r y e a r , f u e l e d b y ' b a b y b o o m e r s '
p u r c h a s i n g c a r s a s t h e y e n t e r r e t i r e m e n t . G a s o l i n e p r i c e s a l s o c o n t i n u e t o c l i m b . T h e r e s i d e n t i a l r e a l
e s t a t e m a r k e t s h o w s s i g n s o f b e g i n n i n g t o c o m e b a c k . T h e n u m b e r o f s i n g l e f a m i l y h o m e s s o l d w a s u p
8 . 5 % f r o m l a s t y e a r . T h e m e d i a n p r i c e r o s e 8 . 1 % . W h i l e i m p r o v e m e n t s s h o w p o s i t i v e s i g n s , C a l i f o r n i a i s
s t i l l y e a r s a w a y f r o m a c o m p l e t e r e c o v e r y . O v e r a l l s t a t e w i d e j o b g r o w t h w a s o n l y 2 % a n d t h e r e r e m a i n s
a t r o u b l i n g g a p b e t w e e n t h e n u m b e r o f j o b s b e i n g c r e a t e d a n d t h e n u m b e r o f p e o p l e e n t e r i n g a n d
r e m a i n i n g i n t h e w o r k f o r c e .
L O C A L R E S U L T S
N e t C a s h R e c e i p t s A n a l y s i s
L o c a l C o l l e c t i o n s
S h a r e o f C o u n t y P o o l 0 . 0 %
S h a r e o f S t a t e P o o l 0 . 0 %
S B E N e t C o l l e c t i o n s
L e s s : A m o u n t D u e C o u n t y 0 . 0 %
L e s s : C o s t o f A d m i n i s t r a t i o n
N e t 2 Q 2 0 1 2 R e c e i p t s
N e t 2 Q 2 0 1 1 R e c e i p t s
A c t u a l P e r c e n t a g e C h a n g e
B u s i n e s s A c t i v i t y P e r f o r m a n c e A n a l y s i s
L o c a l C o l l e c t i o n s
L e s s : P a y m e n t s f o r P r i o r P e r i o d s
P r e l i m i n a r y 2 Q 2 0 1 2 C o l l e c t i o n s
P r o j e c t e d 2 Q 2 0 1 2 L a t e P a y m e n t s
P r o j e c t e d 2 Q 2 0 1 2 F i n a l R e s u l t s
A c t u a l 2 Q 2 0 1 1 R e s u l t s
P r o j e c t e d P e r c e n t a g e C h a n g e
w w w . M u n i S e r v i c e s . c o m ( 8 0 0 ] 8 0 0 - 8 1 8 1
2 4
$ 3 6 , 0 2 5 , 9 2 5
0
0
3 6 , 0 2 5 , 9 2 5
. 0 0
( 3 4 7 , 7 1 0 )
3 5 , 6 7 8 , 2 1 5
3 2 , 5 8 4 , 2 5 2
9 . 5 %
$ 3 6 , 0 2 5 , 9 2 5
( 2 , 1 9 7 , 8 4 1 )
3 3 , 8 2 8 , 0 8 5
1 , 1 2 0 , 4 3 0
3 4 , 9 4 8 , 5 1 5
3 2 , 2 1 2 , 0 6 8
8 . 5 %
P a g e l
Riverside County Transportation Commission
HISTORICAl CASH COLLECTIONS ANAlYSIS BY QUARTER
______ , __________ .............. ---·-···-···· .. ----------
(In thouunds ofS)
$40,000 r-----------------------------.-$400
TOP 25 SAlES/USE TAX CONTRIBUlQRJ
SHO
$300
.. S250 .. ..
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The following listidentifr~s ·RCTC'; fop''25' Sales/Use Tax contributors: The IJSt is· in alphabetical order
and represents sales from Juty: .4Ull to June 2012. The Top 25 Sales/Use Tax contrib+!tprs generate
22.5% of RCTC's total salesar1t!Ailsetaxrevenue.
J:'EST .llUY.S!OR~-·····M··-·P·······•·•··'•"'····-~~··*'···*"·' ... '"'"'"'' '"''··-~·~"-~,!S~:(l\r1.§l)tT ST.ORE., .•• <."··•·-·•·•·.•· ··~.o•·• •·>• ..
CARMAX THE AUTO SUPERSTORE RALPH'S GROCERY
CHEVRON SERVICE STATIONS
CIRCLE K FOOD STORES
COSTCO WHOLESALE
DEPT OF MOTOR VEHICLES
DESERT SUNLIGHT
EDISON MATERIAL SUPPLY
GE PACKAGED POWER
HOME DEPOT
K MART STORES
KOHL'S DEPARTMENT STORES
LOWE'S HOME IMPROVEMENT
www.MuniServices.corn
RITE ~IDDRUGSTOR'ES
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SHELL SERVtCE.STAiiONS
STATERBRCSMARKETS
TARGETSTORI::S
VERlZON WIRELESS
VONSSERVICE STATIONS
WAL MART STOllE$
WALGREEN'S IJRUG STORES
(800) 800-81.$1.
25
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
H I S T O R I C A l S A L E S T A X A M O U N T S
T h e f o l l o w i n g c h a r t s h o w s t h e s a l e s . t a x l e v e l f r o m s a l e s t h r o u g h J u n e 2 0 1 2 , t h e h i g h s , a n d t h e l o w s f o r
e a c h s e g m e n t o v e r t h e l a s t t w o y e a r s .
( i n t h o u s a n d s o f S ) i i i 2 Q 2 o n
: " t l l g l l '
j " L o ~ _ _ j
S l 8 , 0 0 0 � - ~ ~ - - - - - - - - ~ - - - - - - - - ~ - - - - - - - - ~ - - - - ~ ~ - - ~ - - ~ ~ - - - - ~ - - - - - - - - - - - - - - - - - - ,
$ 1 6 , 0 0 0
$ 1 4 , 0 0 6
S l 2 , 0 0 0
$ 1 0 , 0 0 0
$ 8 , 0 0 0
$ 6 , 0 0 0
$ 4 , 0 0 0
s 2 , 0 0 0
$ 0
A N N U A l S A L E S T A X B Y B U S J N E $ S . C A m E G O l l t f
l Q l 0 l 1
! Q 2 0 ! Z
4 Q 2 0 I I
J Q 2 0 1 1
Z Q 2 0 l l
l Q l 0 I I
" Q 2 1 ) l 0
3 Q 2 0 1 0
2 Q 2 0 1 0
l Q l O l O
$ 0 $ 2 0 , 0 1 1 ' 0
w w w . M u n i S e r v i c e s . c o m
$ 4 0 , 0 0 0
- - ' ' c ; . , ; � ' ' ' " " " ' ~ � . ~ ~ - - � - - � - - � � � - � � - - - . . - � . . � � � � ~ " ~ � . . . ; . . . . . _ _ _ _ _ _ _ � - - - - - ' l
$ , 0 , 0 0 0 $ 8 0 , 0 0 0
( 8 0 0 ) 8 0 0 ~ 8 1 8 1
2 6
S I O O , O O O $ l l l l , O O O $ 1 4 0 , 0 0 0 $ 1 6 0 , 0 0 0
P a g e 3
Riverside County Transportation Commission
FIVE-YEAR ECONOMIC TREND: Business To Business
(lo lbousands oCS)
57,000 .-------------------------------------------------------------------~
$6 ,oo 0
55,00 0
S4 ,00 0
$3,00 0
Sl ,00 0
SJ,OOO
so
s ..... s !!! .. .. !!! C> 8 :;: 0 8 8 :;: ... s ... s ... 0' ~ go ~ ~ ... ... ...
FINAL RESULTS: January-March 2012 Sales
local Net Cash Collections
less: Pool Amounts
less: Prior Quarter Payments
Add: Late Payments
"' "' ~ "' ~ 8 8 0 8 C>
~ s ... s s ~ ... ...
local Net Economic Collections after Adjustments
Percent Change from January-March 2011 Sales
MUNISERVICES' ON-GOING AUDIT RESULTS
This Quarter $201,516
Total to Date $1,761,818
www.MuniServices.com {800) 800-8181
27
~ ~ C>
C> C> s ... ... s ~ ~ ...
$33,087,093
($-299,350)
($1,504,195)
$1,708,775
$33,591,023
UP B¥7.6%
..
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C> s :;: s s ... s ~ go ... ...
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ATTACHMENT 2 28 MuniServices, LLC
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A G E N D A I T E M 9
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : N o v e m b e r 2 6 , 2 0 1 2
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
M a t t h e w W a l l a c e , P r o c u r e m e n t M a n a g e r
T H R O U G H : J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T : R e v i s i o n s t o P r o c u r e m e n t P o l i c y M a n u a l
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 )
2 )
3 )
A p p r o v e t h e r e v i s e d R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
P r o c u r e m e n t P o l i c y M a n u a l f o r t h e p r o c u r e m e n t a n d c o n t r a c t i n g a c t i v i t i e s
u n d e r t a k e n b y t h e C o m m i s s i o n , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , a s t o
c o n f o r m a n c e t o s t a t e a n d f e d e r a l l a w ;
A d o p t R e s o l u t i o n N o . 1 2 - 0 3 1 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n R e g a r d i n g t h e R e v i s e d P r o c u r e m e n t P o l i c y
M a n u a l " ; a n d
F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D / N F O R M A T I O N :
T h e C o m m i s s i o n ' s i n i t i a l P r o c u r e m e n t P o l i c y M a n u a l w a s a d o p t e d i n A p r i l 2 0 0 7 , i n
r e s p o n s e t o t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n ' s ( F T A ) 2 0 0 6 T r i e n n i a l R e v i e w . A t
i t s J u l y 2 0 1 2 m e e t i n g , t h e C o m m i s s i o n a d o p t e d a r e v i s e d P r o c u r e m e n t P o l i c y
M a n u a l t h a t w a s c o m p r e h e n s i v e a n d i n c o r p o r a t e d k e y e l e m e n t s t o c o m p l y w i t h
F T A , F e d e r a l H i g h w a y A d m i n i s t r a t i o n , C a l t r a n s , o t h e r s t a t e a n d f e d e r a l , a n d
C o m m i s s i o n r e g u l a t i o n s . A s a r e s u l t o f t h e F T A ' s P r o c u r e m e n t S y s t e m s R e v i e w o f
t h e C o m m i s s i o n c o m p l e t e d i n O c t o b e r 2 0 1 2 , F T A a n d i t s c o n t r a c t o r i d e n t i f i e d 1 4
a r e a s w i t h c o r r e c t i v e a c t i o n r e c o m m e n d a t i o n s c o n s i s t i n g p r i m a r i l y o f r e v i s i o n s t o
p r o c u r e m e n t p o l i c i e s a n d p r o c e d u r e s .
P r o c u r e m e n t P o l i c i e s M a n u a l H i g h l i g h t s
T h e p r i m a r y r e v i s i o n s t o t h e P r o c u r e m e n t P o l i c y M a n u a l i n c l u d e t h e f o l l o w i n g
a r e a s :
1 ) P r o c u r e m e n t S t a n d a r d s :
a . C o n t r a c t A d m i n i s t r a t i o n S y s t e m ;
A g e n d a I t e m 9
2 9
b. Procurement Records;
c. Specifications;
d. Brand Name or Equal; and
e. Violations or Breach of Contract.
2) Types of Contracts:
a. Time-and-Materials Contracts.
3) Independent Cost Estimate.
4) Duties of Commission Staff Regarding Procurements:
a. Construction Change Orders.
5) Determination of Fair and Reasonable Price:
a. Single Offer/Lack of Adequate Competition.
6) Protest Procedures.
7) Simplified Purchase Procedures:
a. Requirements for Micropurchases; and
b. Use of Small Purchases.
8) Geographical Preferences.
9) Revenue Contracts.
1 0) Statutory and Regulatory Requirements.
11) Disputes, Claims and Changes -General.
12) Termination.
13) Bonds, Other Securities and Insurance.
14) Progress Payments.
The revised Procurement Policy Manual continues to provide the Commission with
a comprehensive, formal set of policies and procedures that assists all aspects of
the organization with guidance regarding best procurement practices. With the
increasing number of projects using federal funding sources, the Procurement
Policy Manual provides a framework to ensure compliance with federal regulations.
Staff is reviewing and assessing existing forms and detailed procedures to
determine any changes that could improve procurement processes and compliance
with the revised Procurement Policy Manual.
Attachments:
1 ) Procurement Policy Manual
2) Resolution No. 1 2-031
Agenda Item 9
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A T T A C H M E N T 1
C H A P T E R 1 - P R O C U R E M E N T P R O C E S S
1 . 0 P U R P O S E A N D S C O P E
2 . 0
A . T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( h e r e i n a f t e r " R C T C " o r
" C o m m i s s i o n " ) p r o c u r e s g o o d s a n d s e r v i c e s u s i n g p u b l i c f u n d s . I t h a s a
r e s p o n s i b i l i t y t o u p h o l d t h e p u b l i c t r u s t a n d m a x i m i z e t h e v a l u e o f p u b l i c f u n d s
b y u s i n g t h e m a s e f f i c i e n t l y a n d c o s t - e f f e c t i v e l y a s p o s s i b l e .
B . T h i s P r o c u r e m e n t P o l i c y M a n u a l ( M a n u a l ) s e t s f o r t h a g e n e r a l p r o c u r e m e n t
p o l i c y a n d s e t o f s t a n d a r d s t h a t w i l l g o v e r n t h e c o n d u c t o f C o m m i s s i o n
p r o c u r e m e n t a c t i v i t i e s a n d o f C o m m i s s i o n p e r s o n n e l e n g a g e d i n t h o s e a c t i v i t i e s .
T h e p o l i c i e s c o n t a i n e d h e r e i n a r e a d v i s o r y , n o t m a n d a t o r y , a n d a n y d e v i a t i o n
t h e r e f r o m s h a l l n o t r e n d e r a n y c o n t r a c t o f t h e C o m m i s s i o n v o i d o r v o i d a b l e . T h i s
m a n u a l i s f o r C o m m i s s i o n i n t e r n a l p u r p o s e s o n l y a n d s h a l l n o t c r e a t e a n y r i g h t s i n
a n y t h i r d p a r t i e s .
C . T h i s M a n u a l i s i n t e n d e d t o s u p e r s e d e , i n i t s e n t i r e t y , t h e C o m m i s s i o n ' s
P r o c u r e m e n t P o l i c i e s M a n u a l w h i c h w a s a d o p t e d o n A p r i l 1 1 , 2 0 0 7 , a n d
R e s o l u t i o n N o . 9 8 - 0 1 3 , a d o p t e d D e c e m b e r 9 , 1 9 9 8 , e n t i t l e d R e s o l u t i o n o f t h e
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A u t h o r i z i n g t h e E x e c u t i v e D i r e c t o r
t o S i g n C e r t a i n C o m m i s s i o n C o n t r a c t s .
P R O C U R E M E N T P O L I C Y S T A T E M E N T
A . T h e C o m m i s s i o n p r o c u r e m e n t p o l i c i e s e s t a b l i s h t h e g u i d e l i n e s a n d p o l i c i e s f o r
p r o c u r i n g t h e g o o d s a n d s e r v i c e s n e c e s s a r y f o r t h e C o m m i s s i o n t o c a r r y o u t i t s
r e s p o n s i b i l i t i e s a n d d u t i e s . T h e p o l i c i e s a r e i n t e n d e d t o m a i n t a i n t h e i n t e g r i t y o f
t h e C o m m i s s i o n ' s p r o c u r e m e n t p r o c e s s , w h i l e e n s u r i n g t h a t p u r c h a s e s a r e m a d e
i n a c o s t e f f e c t i v e , t i m e l y m a n n e r ; w i t h f a i r a n d o p e n c o m p e t i t i o n ; a n d i n
a c c o r d a n c e w i t h a l l a p p l i c a b l e l a w s a n d r e g u l a t i o n s .
B . T h e o b j e c t i v e s o f t h e C o m m i s s i o n ' s P r o c u r e m e n t P o l i c y M a n u a l a r e t o :
1 . M a x i m i z e t h e v a l u e r e c e i v e d f o r t h e C o m m i s s i o n ' s e x p e n d i t u r e o f p u b l i c
f u n d s .
2 . P r o t e c t a s s e t s a n d / o r s e r v i c e s p u r c h a s e d w i t h p u b l i c f u n d s a n d e n s u r e t h e i r
a p p l i c a t i o n i n t h e C o m m i s s i o n ' s i n t e r e s t s .
3 . P r o v i d e a l l v e n d o r s a n e q u a l o p p o r t u n i t y t o p r o v i d e n e e d e d g o o d s a n d / o r
s e r v i c e s .
4 . P r o t e c t t h e i n t e g r i t y a n d r e p u t a t i o n o f t h e C o m m i s s i o n , i t s o f f i c e r s , a n d i t s
e m p l o y e e s .
3 . 0 P R O C U R E M E N T S T A N D A R D S
A . G E N E R A L
1 . C o n t r a c t A d m i n i s t r a t i o n S y s t e m . T h e C o m m i s s i o n w i l l m a i n t a i n a
c o n t r a c t a d m i n i s t r a t i o n s y s t e m t h a t h e l p s e n s u r e t h a t c o n t r a c t o r s p e r f o r m
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in accordance with the terms, conditions, and specifications of their
respective contracts.
a. Contract administration activities mav include the following:
1. Receive. evaluate, and act on value engineering and other
change proposals.
11. Negotiate cost and s~hedule impact related to change orders
and other contract modifications.
111. Process disputes under the Disputes Clause.
JV. Review and approve pavmcnts under the Pro2:ress Pavments
Clause.
v. Monitor progress and ensure timely notification of anticipated
overrun.
VL Monitor financial status and advise if contract performance is
jeopardized.
VII. Issue task orders.
viii. Perform property administration.
IX. Ensure contractor compliance with quality assurance
reg uirements.
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x. r:.:valuate, fix adequacy, the contractor's engineering efl{xts and •
management svstems that relate to design, development,
production and testing.
XL Evaluate and make recommendations on contractor requests for
waivers and deviations.
xii. Monitor contractor's small and disadvantaged business
subcontractin2.
Xlll. Ensure timelv submission of required reports.
XIV. Administer special clauses such as drug and alcohol testing.
xv. Receive. inspect and accept or reject partial deliveries and
final deliveries of all contract deliverables.
xv1. Assist in contract close out.
b. ·rhe administration of construction contracts may be further
supplemented bv the Caltrans Construction Manual or other manual
developed for a specific project. as required.
2. A void Duplicative Purchases. Commission staff should regularly review
proposed and planned procurements to avoid purchase of unnecessary or
duplicative items.
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3 .
4 .
5 .
~ 6 .
L e a s e v s . P u r c h a s e A n a l y s i s . W h e r e a p p r o p r i a t e , a n a n a l y s i s s h o u l d b e
m a d e o f l e a s e v e r s u s p u r c h a s e a l t e r n a t i v e s a n d a n y o t h e r a p p r o p r i a t e
a n a l y s i s t o d e t e r m i n e t h e m o s t e c o n o m i c a l p r o c u r e m e n t a p p r o a c h .
V a l u e E n g i n e e r i n g . W h e n a p p r o p r i a t e a n d i n t h e C o m m i s s i o n ' s b e s t
i n t e r e s t s , t h e C o m m i s s i o n w i l l e n c o u r a g e t h e u s e o f v a l u e e n g i n e e r i n g b y
i n c l u d i n g a p p l i c a b l e c l a u s e s i n c o n t r a c t s f o r a p p r o p r i a t e e q u i p m e n t
p u r c h a s e s a n d c o n s t r u c t i o n p r o j e c t s .
A w a r d t o R e s p o n s i v e a n d R e s p o n s i b l e C o n t r a c t o r s . T h e C o m m i s s i o n w i l l
m a k e a w a r d s o n l y t o r e s p o n s i v e a n d r e s p o n s i b l e c o n t r a c t o r s , a s
d e t e r m i n e d b y t h e C o m m i s s i o n , p o s s e s s i n g t h e a b i l i t y t o p e r f o r m
s u c c e s s f u l l y u n d e r t h e t e r m s a n d c o n d i t i o n s o f a p r o p o s e d c o n t r a c t .
C o n s i d e r a t i o n w i l l b e g i v e n t o s u c h m a t t e r s a s c o n t r a c t o r i n t e g r i t y ,
c o m p l i a n c e w i t h p u b l i c p o l i c y a s i m p l e m e n t e d b y a p p l i c a b l e l a w s a n d
r e g u l a t i o n s , r e c o r d o f p a s t p e r f o r m a n c e , a n d f i n a n c i a l a n d t e c h n i c a l
r e s o u r c e s .
a . T n c o n n e c t i o n w i t h t h e r e s p o n s i b i l i t v d e t e r m i n a t i o n t o r f e d e r a l l y
t l m d e d p r o c u r e m e n t s . a c h e c k o f d e b a r m e n t a n d s u s p e n s i o n m u s t b e
p e r f o r m e d a n d d o c u m e n t e d i n t h e p r o c u r e m e n t r e c o r d s .
C o m m i s s i o n R e j e c t i o n o f B i d s , Q u o t e s , a n d / o r P r o p o s a l s . T h e
C o m m i s s i o n , t o t h e e x t e n t p e r m i t t e d b y a p p l i c a b l e l a w s , m a y r e j e c t a n y
a n d a l l b i d s , q u o t e s a n d / o r p r o p o s a l s a n d r e - a d v e r t i s e a t i t s s o l e d i s c r e t i o n .
T h e C o m m i s s i o n s h o u l d e n s u r e t h a t s u c h r i g h t s a r e c l e a r l y s t a t e d i n a l l
C o m m i s s i o n b i d d o c u m e n t s .
6 - : ] . P r o c u r e m e n t R e c o r d s . R e c o r d s s u f f i c i e n t t o d o c u m e n t t h e s i g n i f i c a n t
h i s t o r y o f e a c h p r o c u r e m e n t a c t i v i t y s h o u l d b e m a i n t a i n e d a n d r e t a i n e d b y
t h e C o m m i s s i o n i n a c c o r d a n c e w i t h t h e C o m m i s s i o n ' s r e c o r d s r e t e n t i o n
p o l i c y . A t a m i n i m u m , t h e s e r e c o r d s s h o u l d i n c l u d e :
a . T h e r a t i o n a l e f i J r t h e m e t h o d o f p r o c u r e m e n t ;
b . S e l e c t i o n o f c o n t r a c t t v p e :
c . R e a s o n s t o r c o n t r a c t o r s e l e c t i o n o r r e j e c t i o n : a n d
d . � r h e b a s i s f o r t h e c o n t r a c t p r i c e .
+ - : : 8 . S p e c i f i c a t i o n s . T h e C o m m i s s i o n w i l l h a v e c l e a r a n d a c c u r a t e c o n t r a c t
s p e c i f i c a t i o n s o r s t a t e m e n t s o f w o r k t h a t i d e n t i f y a l l r e q u i r e m e n t s t h a t
o f f e r o r s m u s t f u l f i l l . A d d i t i o n a l l v . w r i t t e n s e l e c t i o n p r o c e d u r e s f o r f o r m a l
p r o c u r e m e n t s t f ! : . a t s h a l l b e p r e p a r e d t o h e l p e n s u r e f a i r , u n b i a s e d e v a l u a t i o n
o f c o m p e t i n g p r o p o s a l s .
a . F o r F ' T ' A - f u n d e d p r o c u r e m e n t s . t h e C o m m i s s i o n i s p r o h i b i t e d ! r o m
u n d u l v r e s t r i c t i n g c o m p e t i t i o n o r p l a c i n g u n r e a s o n a b l e r e q u i r e m e n t s
o n f i r m s i n o r d e r f o r t h e m t o q u a l i f y t o d o b u s i n e s s ( e . g . . u n n e c e s s a r y
e x p e r i e n c e a n d e x c e s s i v e b o n d i n g r e q u i r e m e n t s ) .
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9. Brand Name or Equal. The usc of''brand name or equal'' purchase
descriptions mav be permitted:
a. Only when an adequate specification cannot be provided without
performing an inspection and analvsis in time for the acquisition under
consideration: and
b. When minimum needs are carefullv identified and those salient
phvsical and functional characteristics of the brand name product are
clearlv set forth in the solicitation.
c. For non-federally funded procurements. as otherwise permitted bv
state lavv.
This section is not intended to impose limitations on the Commission's
abilitv to require a brand name when the procurement is not Jederallv
funded and is not a "public work"' subject to the requirements contained in
the California Public Utilities Code.
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-8; I 0. Conflicts oflnterest. All Commission Members, employees and other
agents must conduct the procurement process so as to avoid conflicts of
interest, real or apparent. To maintain full and open competition, no
Commission member, employee or other agent is permitted to give
preferential treatment to any contractor, nor to influence or participate in
any Commission transaction in which such person has a financial interest.
All procurements must be conducted in accordance with the
Commission's Resolution No. 10-038, "Resolution of the Riverside •
County Transportation Commission Amending the Appendix of the
Conflict oflnterest Code Pursuant to the Political Reform Act of 1974 (as
amended)," as may be amended.
-9-;-JJ_, _____ Lobbying and Gifts. Commission officers, employees, agents and
Commission members must comply with applicable state and federal law
regarding acceptance of gifts, gratuities, or favors from contractors,
potential contractors, or parties to subcontractor agreements.
-l4L:;, __ Audit Provisions. Every Commission contract wherein contractor or other
entity is receiving Commission funds in excess of $10,000 should include
a provision allowing examination and audit of records related to the
contract by the Commission's auditor for a period of three years after final
payment under the terms of the contract.
13. Violations or Breach of Contract. All contracts exceeding $100.000
should include administrative. contractual, or legal remedies for violations
or breach of the contract bv the contractor.
+-h-_Lt __ Termination Clause. All contracts in excess of $25,000, and public works
contracts in excess of$2,000, should provide for the termination of the
contract for the Commission's convenience, and all contracts should
provide for the termination of the contract for default in cases of
contractor breach or non-performance.
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5 . I s s u e s n o t I n c l u d e d i n t h e P r o c u r e m e n t P o l i c y M a n u a l . I f a p o l i c y ,
p r o c e d u r e o r p a r t i c u l a r s t r a t e g y o r p r a c t i c e i s i n t h e b e s t i n t e r e s t o f t h e
C o m m i s s i o n a n d i s n o t s p e c i f i c a l l y a d d r e s s e d , n o r p r o h i b i t e d b y s t a t u t e o r
c a s e l a w , u s e r s o f t h i s M a n u a l s h o u l d n o t a s s u m e i t i s p r o h i b i t e d . R a t h e r ,
t h e a b s e n c e o f d i r e c t i o n s h o u l d b e i n t e r p r e t e d a s p e r m i t t i n g t h e E x e c u t i v e
D i r e c t o r t o i n n o v a t e a n d u s e s o u n d b u s i n e s s j u d g m e n t t h a t i s o t h e r w i s e
c o n s i s t e n t w i t h l a w a n d w i t h i n t h e l i m i t s o f h i s o r h e r a u t h o r i t y .
T Y P E S O F C O N T R A C T S
A . G e n e r a l P r o v i s i o n s
1 . T h e P r o c u r e m e n t O f f i c e r s h o u l d u s e t h e t y p e s o f c o n t r a c t s d e s c r i b e d i n
t h i s C h a p t e r f o r m o s t t y p e s o f p r o c u r e m e n t , e x c e p t a s o t h e r w i s e p r o v i d e d
f o r c e r t a i n s m a l l p u r c h a s e s d e s c r i b e d h e r e u n d e r i n C h a p t e r 6 . I n n o v a t i v e
c o n t r a c t i n g a r r a n g e m e n t s a r e n o t p r o h i b i t e d , b u t r e q u i r e t h e a d v a n c e
a p p r o v a l o f t h e E x e c u t i v e D i r e c t o r o r t h e C o m m i s s i o n , a s s p e c i f i e d h e r e i n .
2 . T h e " c o s t - p l u s - p e r c e n t a g e - o f - c o s t " m e t h o d o f c o n t r a c t i n g s h a l l n o t b e
u s e d f o r s t a t e o r f e d e r a l l y f u n d e d c o n t r a c t s .
3 . T h e P r o c u r ~ m e n t O f f i c e r , i n c o n s u l t a t i o n w i t h t h e P r o j e c t M a n a g e r ,
s h o u l d s e l e c t t h e t y p e o f c o n t r a c t t h a t i s m o s t a p p r o p r i a t e t o t h e
c i r c u m s t a n c e s o f e a c h p r o c u r e m e n t , i n a c c o r d a n c e w i t h t h e p r o v i s i o n s o f
t h i s C h a p t e r .
4 . I n p r o c u r e m e n t s b y o t h e r t h a n c o m p e t i t i v e s e a l e d b i d d i n g , t h e
P r o c u r e m e n t O f f i c e r m a y n e g o t i a t e a c o n t r a c t t y p e a n d p r i c e ( o r e s t i m a t e d
c o s t a n d f e e ) t h a t w i l l r e s u l t i n r e a s o n a b l e c o n t r a c t o r r i s k a n d p r o v i d e t h e
c o n t r a c t o r w i t h t h e g r e a t e s t i n c e n t i v e f o r e f f i c i e n t a n d e c o n o m i c a l
p e r f o r m a n c e .
B . S e l e c t i n g C o n t r a c t T y p e s
1 . T h e t y p e o f c o n t r a c t t o b e u s e d s h o u l d b e d e t e r m i n e d p r i o r t o t h e
s o l i c i t a t i o n , a n d t h e s o l i c i t a t i o n s h o u l d i n f o r m b i d d e r s o f t h e t y p e o f
c o n t r a c t t h a t w i l l b e u s e d .
2 . W h e n p r o c u r e m e n t i s b y c o m p e t i t i v e s e a l e d b i d d i n g , t h e P r o c u r e m e n t
O f f i c e r m u s t u s e a f i r m f i x e d - p r i c e c o n t r a c t .
3 . E x c e p t w h e n p r o c u r e m e n t i s b y c o m p e t i t i v e s e a l e d b i d d i n g a s r e q u i r e d b y
l a w , t h e P r o c u r e m e n t O f f i c e r s h o u l d s e l e c t t h e m o s t e f f e c t i v e c o n t r a c t t y p e
a n d s h o u l d c o n s i d e r c o n t r a c t t y p e t o g e t h e r w i t h t h e i s s u e s o f p r i c e , r i s k ,
u n c e r t a i n t y , a n d r e s p o n s i b i l i t y f o r c o s t s . T h e t y p e o f c o n t r a c t u s e d s h o u l d
r e f l e c t t h e c o s t r i s k a n d r e s p o n s i b i l i t y a s s u m e d b y t h e c o n t r a c t o r o r
s u p p l i e r .
4 . T h e P r o c u r e m e n t O f f i c e r s h o u l d a v o i d t h e c o n t i n u e d u s e o f a c o s t
r e i m b u r s e m e n t o r t i m e - a n d - m a t e r i a l s c o n t r a c t a f t e r e x p e r i e n c e p r o v i d e s a
b a s i s f o r f i r m e r p r i c i n g .
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5. The Procurement Officer should include documentation in each oontract
file to show why the particular contract type was selected, except for
purchase orders under the small purchase threshold.
C. Fixed-Price Contracts
1. Fixed-price contracts may provide for a firm price or, in appropriate cases,
an adjustable price.
2. Fixed-price contracts providing for an adjustable price may include a
ceiling price, a target price (including target cost), or both. Unless
otherwise specified in the contract, the ceiling price or target price will be
subject to adjustment only by operation of contract clauses providing for
equitable adjustment or other revision of the contract price under stated
circumstances.
3. A firm-fixed-price contract should provide for a price that is not subject to
any adjustment on the basis of the contractor's cost experience in
performing the contract.
4. A firm-fixed-price contract should be used for acquiring commercial
products or commercial-type products, or for acquiring other supplies or
services, on the basis of reasonably definite functional or detailed
specifications if the Procurement Officer can establish fair and reasonable
prices at the outset, including the following circumstances:
a. When there is adequate price competition;
b. When there are reasonable price comparisons with prior purchases of
the same or similar supplies or services made on a competitive basis;
c. When available cost or pricing information permits realistic estimates
of the probable costs of performance;
d. When performance uncertainties can be identified and reasonable
estimates of their cost impact can be made, and the contractor is
willing to accept a firm-fixed-price contract; or
e. When required by law unless a sole source exception applies.
D. Cost Reimbursement/Cost Plus Fixed Fee Contracts
1. Cost reimbursement contracts provide for payment of the contractor's
reasonable, allocable and allowable incurred costs plus a negotiated fixed
fee, to the extent prescribed in the underlying contract and Federal
Acquisition Regulation Part 31.
2. A cost reimbursement contract establishes an estimate of total cost for the
purpose of obligating funds and establishing a ceiling on expenditures that
the contractor may not exceed without the approval of the Commission.
3. Cost reimbursement contracts are suitable for use when the uncertainties
of performance do not permit costs to be estimated with sufficient
accuracy to use a fixed-price contract.
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4 . T h e C o m m i s s i o n m u s t d e t e r m i n e t h e a d e q u a c y o f t h e c o n t r a c t o r ' s
a c c o u n t i n g s y s t e m f o r c o s t - t y p e c o n t r a c t s b e f o r e a w a r d i n g s u c h a c o n t r a c t .
E . T i m e - A n d - M a t e r i a l s C o n t r a c t s
I . A t i m e - a n d - m a t e r i a l s c o n t r a c t s h o u l d b e u s e d o n l y a f t e r t h e P r o c u r e m e n t
O f f i c e r d e t e r m i n e s ; _
a . I n w r i t i n g . t h a t n o o t h e r t v p e o f c o n t r a c t i s s u i t a b l e : a n d
b . A c e i l i n g p r i c e t o b e i n c l u d e d i n t h e c o n t r a c t t h a t t h e c o n t r a c t o r s h a l l
n o t e x c e e d e x c e p t a t i t s o w n r i s k .
2 . A t i m e - a n d - m a t e r i a l s c o n t r a c t s h o u l d b e u s e d o n l y w h e n i t i s n o t p o s s i b l e
a t t h e t i m e o f e x e c u t i n g t h e c o n t r a c t t o e s t i m a t e a c c u r a t e l y t h e e x t e n t o r
d u r a t i o n o f t h e w o r k o r t o a n t i c i p a t e c o s t s w i t h a n y r e a s o n a b l e d e g r e e o f
c e r t a i n t y o r c o n f i d e n c e .
3 . A t i m e - a n d - m a t e r i a l s c o n t r a c t s h o u l d i n c l u d e d i r e c t l a b o r h o u r s a t
s p e c i f i e d f i x e d h o u r l y r a t e s t h a t i n c l u d e w a g e s , o v e r h e a d , g e n e r a l a n d
a d m i n i s t r a t i v e e x p e n s e s , p r o f i t , a n d m a t e r i a l s r e q u i r e d a t c o s t .
4 . T h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r s h o u l d e n s u r e t h a t t h e r e i s a d e q u a t e
s u r v e i l l a n c e o f c o n t r a c t o r p e r f o r m a n c e w h e n a t i m e - a n d - m a t e r i a l s t y p e
c o n t r a c t i s u s e d .
F . L a b o r - H o u r C o n t r a c t s
1 . W h e n m a t e r i a l s a r e n o t r e q u i r e d , t h e P r o c u r e m e n t O f f i c e r m a y u s e a l a b o r -
h o u r c o n t r a c t , a v a r i a t i o n o f t h e t i m e - a n d - m a t e r i a l s c o n t r a c t .
2 . T h e u s e o f a l a b o r - h o u r c o n t r a c t s h o u l d b e i n a c c o r d a n c e w i t h t h e a b o v e -
r e f e r e n c e d p r o v i s i o n s r e l a t e d t o t i m e - a n d - m a t e r i a l s c o n t r a c t s .
G . L e t t e r C o n t r a c t s ( L e t t e r O f I n t e n t C o n t r a c t s )
I . A l e t t e r c o n t r a c t i s a n i n t e r i m t y p e o f c o n t r a c t u a l a g r e e m e n t t h a t g i v e s t h e
c o n t r a c t o r a l i m i t e d N o t i c e o f A w a r d f o r t h e d e l i v e r y o f t h e r e q u i r e d
g o o d s / s u p p l i e s o r t h e p e r f o r m a n c e o f s e r v i c e s .
2 . T h e P r o c u r e m e n t O f f i c e r m a y u s e a l e t t e r c o n t r a c t w h e n t h e C o m m i s s i o n ' s
i n t e r e s t s d e m a n d t h a t t h e c o n t r a c t o r b e g i v e n a b i n d i n g c o m m i t m e n t s o
t h a t w o r k c a n s t a r t i m m e d i a t e l y a n d e x e c u t i n g a d e f i n i t i v e c o n t r a c t i s n o t
p o s s i b l e i n s u f f i c i e n t t i m e t o m e e t t h e r e q u i r e m e n t . E a c h l e t t e r c o n t r a c t
s h o u l d b e a s c o m p l e t e a n d d e f i n i t i v e a s p o s s i b l e u n d e r t h e c i r c u m s t a n c e s
a n d s h o u l d i n c l u d e c l a u s e s a p p r o v e d a n d r e q u i r e d b y t h e P r o c u r e m e n t
O f f i c e r .
3 . T h e e s t i m a t e d c o s t o f t h e d e f i n i t i v e c o n t r a c t s h o u l d d e t e r m i n e t h e t y p e a n d
l e v e l o f r e v i e w a n d a p p r o v a l r e q u i r e d f o r a p p r o v a l o f a l e t t e r c o n t r a c t .
4 . A l e t t e r c o n t r a c t m a y n o t b e e n t e r e d i n t o w i t h o u t c o m p e t i t i o n e x c e p t a s
p r o v i d e d f o r u n d e r N o n - C o m p e t i t i v e a n d / o r E m e r g e n c y P r o c u r e m e n t s
p r o v i s i o n s o f t h i s M a n u a l .
7
3 7
H.
5. A letter contract may not be amended to satisfy a new requirement unless
the new requirement is inseparable from the existing contract. Any
amendment should be subject to the same requirements as a new letter
contract.
6. The total value of the letter contract should be the estimated sum
necessary to cover the contractor's requirement for funds before execution
ofthe definitive contract. However, the total value of a letter contract
should not, under any circumstances, exceed fifty percent (50%) <;>fthe
overall price ceiling for the term of the final negotiated (i.e., definitive)
contract.
7. A letter contract should contain a negotiated schedule for execution ofthe
definitive contract, including dates for submission of the contractor's price
proposal, cost or pricing data (if required), a date for start of negotiations,
and a target for execution of the definitive contract.
8. The letter contract should provide that if the Procurement Officer and the
contractor cannot negotiate a definitive contract because of failure to reach
agreement regarding price or fee: 1) the Procurement Officer may
terminate the letter contract; or 2) if a "contract definitization" clause is
included in the letter contract, the Commission may unilaterally require
the contractor to continue the work and the Procurement Officer may, with
the approval of the Executive Director, determine a reasonable price or
fee.
Multiple Year Contracts
Multiple year contracts may be used with competitive sealed bids, competitive
proposals, or by non-competitive procurement. Multiple year contracting is a
method by which the Commission awards a contract for a base period of one or
more years, with option provisions for future years' requirements. The option
provision in the contract should provide for unilateral exercise at the discretion of
the user department/project manager, as additional requirements and funding
become available. See below under Section 5.0 of this Chapter for further
information regarding Options.
I. Indefinite Delivery/Indefinite Quantity (ID/IQ) Contracts
1. The Procurement Officer may use an ID/IQ type of contract when the
Commission anticipates a recurring requirement, but cannot predetermine
the precise quantities of supplies or services at the time of contract award.
2. ID/IQ contracts should specify maximum or minimum estimated
quantities that the Commission may require during the term of the
agreement. An IDIIQ contract should make no promise of exclusivity and
may in fact be one of several (multiple) contracts awarded for the same
item or service.
3. There are several types ofiDIIQ contracts, including:
a. Definite-quantity contracts
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•
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b . R e q u i r e m e n t s c o n t r a c t s
c . I n d e f i n i t e q u a n t i t y ( I Q ) c o n t r a c t s ( c o m m o d i t i e s )
d . T a s k o r d e r c o n t r a c t s ( s e r v i c e s )
4 . I f p o s s i b l e u n d e r t h e c i r c u m s t a n c e s , t h e P r o c u r e m e n t O f f i c e r s h o u l d
e n s u r e t h a t o r i g i n a l s o l i c i t a t i o n a n d r e s u l t a n t I D / I Q c o n t r a c t c o n t a i n b o t h a
m i n i m u m a n d a m a x i m u m q u a n t i t i e s , w h i c h r e p r e s e n t t h e r e a s o n a b l y
f o r e s e e a b l e n e e d s o f t h e p a r t i e s t o t h e s o l i c i t a t i o n , a n d a c l a u s e s t a t i n g t h a t
t h e e s t i m a t e i s n o t a r e p r e s e n t a t i o n t o a b i d d e r , o f f e r o r , o r c o n s u l t a n t t h a t
t h e e s t i m a t e d q u a n t i t y o r d o l l a r a m o u n t a b o v e t h e e s t i m a t e d m i n i m u m w i l l
a c t u a l l y b e r e q u i r e d o r o r d e r e d b y t h e C o m m i s s i o n .
5 . 0 O P T I O N S
A . G e n e r a l
I . W h e n i t i s i n t h e b e s t i n t e r e s t o f t h e C o m m i s s i o n , a c o n t r a c t o p t i o n m a y b e
i n c l u d e d p r o v i d i n g t h e C o m m i s s i o n t h e u n i l a t e r a l r i g h t t o e x t e n d t h e t e r m
o f t h e c o n t r a c t a n d / o r t o p u r c h a s e a d d i t i o n a l s u p p l i e s o r s e r v i c e s c a l l e d f o r
b y t h e c o n t r a c t .
2 . A n y w r i t t e n f i n d i n g s r e q u i r e d f o r a c o n t r a c t o p t i o n s h a l l s p e c i f y b o t h t h e
b a s e r e q u i r e m e n t ( s ) a n d t h e i n c r e a s e p e r m i t t e d b y s u b s e q u e n t o p t i o n s .
C o n t r a c t p r o v i s i o n s s e t t i n g f o r t h t h e c o s t o f t h e o p t i o n m a y i n c l u d e , b u t
a r e n o t l i m i t e d t o , t h e f o l l o w i n g :
a . A s p e c i f i c d o l l a r a m o u n t ;
b . A n a m o u n t t o b e d e t e r m i n e d b y a p p l y i n g p r o v i s i o n s ( o r a f o r m u l a )
p r o v i d e d i n t h e b a s i c c o n t r a c t , b u t n o t i n c l u d i n g r e n e g o t i a t i o n o f t h e
p r i c e f o r w o r k i n a f i x e d - p r i c e t y p e c o n t r a c t ;
c . I n a c o s t - t y p e c o n t r a c t , a s t a t e d f i x e d o r m a x i m u m f e e , o r a f i x e d o r
m a x i m u m f e e a m o u n t d e t e r m i n a b l e b y a p p l y i n g a f o r m u l a c o n t a i n e d
i n t h e b a s i c c o n t r a c t ;
d . A s p e c i f i c p r i c e t h a t i s s u b j e c t t o a n e c o n o m i c p r i c e a d j u s t m e n t
p r o v i s i o n ; o r
e . A s p e c i f i c p r i c e t h a t i s s u b j e c t t o c h a n g e a s a r e s u l t o f c h a n g e s t o t h e
p r e v a i l i n g l a b o r r a t e s p r o v i d e d b y t h e U . S . D e p a r t m e n t o f L a b o r
( D O L ) o r t h e C a l i f o r n i a D e p a r t m e n t o f l n d u s t r i a l R e l a t i o n s ( D I R )
p r e v a i l i n g r a t e s , w h i c h e v e r i s a p p l i c a b l e .
B . S o l i c i t a t i o n o f C o n t r a c t s w i t h O p t i o n s
I . I f a c o n t r a c t p r o v i d e s f o r a n o p t i o n , t h e s o l i c i t a t i o n s h o u l d i n c l u d e
a p p r o p r i a t e o p t i o n c l a u s e s .
2 , E a c h c o n t r a c t s h o u l d s t a t e t h e p e r i o d w i t h i n w h i c h a n o p t i o n m a y b e
e x e r c i s e d .
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3. In order to meet the requirements of this Manual for full and open
competition, the option should be evaluated as part of the initial
competition and be exercisable at an amount specified from the terms of
the basic contract. When options have not been evaluated as part of the
award, the exercise of such options will be considered a non-competitive
procurement and must comply with the non-competitive procurement
policies in described in this Manual.
C. Exercise of Options
1. The user department/project manager, in cooperation with the
Procurement Officer, should initiate the exercise of an option only after
determining the following:
a. That sufficient budget authority is available;
b. That the requirement covered by the option fulfills an existing
Commission need; and
c. That the exercise of the option will be the most advantageous method
of fulfi11ing the Commission's needs, when price and other factors are
considered.
2. The Procurement Officer, after considering price and other factors, should
make the determination whether to recommend exercising the option on
the basis of one of the following:
•
a. A new solicitation fails to produce a better price or a more •
advantageous offer than that offered by the option; provided, that if it
is anticipated that the best price available is the option price (or that
the option provides the more advantageous offer), the Procurement
Officer should not use this method to test the market;
b. An informal analysis of prices or an examination of the market
indicates that the option price is better than prices available in the
market or that the option is the most advantageous offer; or
c. The short time between the award of the contract containing the option
and the exercise of the option indicates that the option price is the
lowest price obtainable or the most advantageous.
3. The contract modification or other written document, which notifies the
contractor of the exercise of the option, shall cite the option provision as
authority for the action and should be issued within the time period
specified in the contract.
6.0 COOPERATIVE AGREEMENTS
A. Memorandum of Understanding
A memorandum of understanding (MOU) is a contract document describing a
bilateral or multilateral agreement outlining the terms and details of an
arrangement between the parties to the MOU, including each party's requirements
and responsibilities. An MOU is used when substantial involvement is expected
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7 . 0
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B .
c .
b e t w e e n t h e C o m m i s s i o n a n d a n o t h e r a g e n c y o r e n t i t y w h e n c a r r y i n g o u t t h e
a c t i v i t y c o n t e m p l a t e d i n t h e M O U , a n d t h e r e e x i s t s s o m e p u b l i c o r m u t u a l l y
b e n e f i c i a l p u r p o s e i n c a r r y i n g o u t t h i s a c t i v i t y .
P i g g y b a c k i n g
1 . P i g g y b a c k i n g i s t h e p o s t - a w a r d u s e o f a n a c c e p t a b l e c o n t r a c t / s o l i c i t a t i o n
p r o c e s s t h a t a l l o w s a n e n t i t y n o t c o n t e m p l a t e d i n t h e o r i g i n a l p r o c u r e m e n t
t o p u r c h a s e t h e s a m e s u p p l i e s o r e q u i p m e n t u n d e r t h e o r i g i n a l
c o n t r a c t / s o l i c i t a t i o n p r o c e s s .
2 . P i g g y b a c k i n g i s p e r m i s s i b l e w h e n :
a . T h e u n d e r l y i n g s o l i c i t a t i o n d o c u m e n t a n d t h e r e s u l t a n t c o n t r a c t
c o n t a i n a n a s s i g n a b i l i t y c l a u s e t h a t p r o v i d e s f o r t h e a s s i g n m e n t o f a l l
o r p a r t o f t h e s p e c i f i e d d e l i v e r a b l e s a s o r i g i n a l l y a d v e r t i s e d , c o m p e t e d ,
e v a l u a t e d , a n d a w a r d e d ; a n d
b . F o r f e d e r a l l y f u n d e d a g r e e m e n t s , t h e o r i g i n a l s o l i c i t a t i o n a n d r e s u l t a n t
c o n t r a c t c o n t a i n a m i n i m u m a n d a m a x i m u m q u a n t i t y , w h i c h r e p r e s e n t
t h e r e a s o n a b l y f o r e s e e a b l e n e e d s o f t h e p a r t i e s t o t h e s o l i c i t a t i o n .
C a l i f o r n i a M u l t i p l e A w a r d S c h e d u l e a n d S t a t e M a s t e r A g r e e m e n t s
1 . A C a l i f o r n i a M u l t i p l e A w a r d S c h e d u l e ( C M A S ) a n d S t a t e M a s t e r
A g r e e m e n t s a r e a g r e e m e n t s e s t a b l i s h e d b e t w e e n t h e C a l i f o r n i a
D e p a r t m e n t o f G e n e r a l S e r v i c e s ( D G S ) a n d m u l t i p l e v e n d o r s w h o a g r e e t o
t h e S t a t e o f C a l i f o r n i a t e r m s a n d c o n d i t i o n s , a n d m a y b e u s e d b y t h e
C o m m i s s i o n .
2 . A c q u i s i t i o n s b a s e d o n C M A S o r S t a t e M a s t e r A g r e e m e n t s s h a l l b e
c o m p e t i t i v e l y b i d s o a s t o r e s u l t i n o f f e r s f r o m t h r e e o r m o r e v e n d o r s
i n c l u d i n g o n e s m a l l b u s i n e s s , i f a v a i l a b l e . I f l e s s t h a n t h r e e o f f e r s a r e
r e c e i v e d , d o c u m e n t a t i o n o f s o l i c i t a t i o n m e t h o d s m u s t b e i n c l u d e d w i t h t h e
c o n t r a c t d o c u m e n t a t i o n .
3 . T h r e e o f f e r s a r e n o t r e q u i r e d f o r C M A S a n d S t a t e M a s t e r A g r e e m e n t s
b a s e d o n c o m p e t i t i o n , s u c h a s C a l - S t o r e , t h e M a s t e r R e n t a l A g r e e m e n t ,
W e s t e r n S t a t e s C o n t r a c t i n g A l l i a n c e ( W S C A ) , e t c . I n f o r m a t i o n o n s p e c i f i c
C M A S a n d S t a t e M a s t e r A g r e e m e n t s a r e a v a i l a b l e o n D G S - P D ' s w e b s i t e
a t : w w w . d g s . c a . g o v / p d .
R E C U R R I N G C O N T R A C T S
T h e C o m m i s s i o n m a y , o n a n a n n u a l b a s i s , e v a l u a t e e x i s t i n g c o n t r a c t s f o r p r o f e s s i o n a l
s e r v i c e s t h a t a r e d u e t o e x p i r e w i t h i n t h e n e x t f i s c a l y e a r . W h i l e s o m e o f t h e s e c o n t r a c t s
m a y b e p l a c e d o n t h e c a l e n d a r f o r a n e w p r o c u r e m e n t s o l i c i t a t i o n o r a l l o w e d t o e x p i r e
b e c a u s e t h e y a r e n o l o n g e r r e q u i r e d , n o t w i t h s t a n d i n g a n y o t h e r p r o v i s i o n h e r e i n , s o m e
c o n t r a c t s m a y b e i n c l u d e d i n a n a n n u a l r e c u r r i n g c o n t r a c t s l i s t t h a t m u s t b e a p p r o v e d b y
t h e C o m m i s s i o n . M o s t c o n t r a c t s f o r p r o f e s s i o n a l s e r v i c e s s h o u l d b e s u b j e c t t o a
c o m p e t i t i v e p r o c e s s ; h o w e v e r , t h e r e m a y b e l i m i t e d c i r c u m s t a n c e s i n w h i c h s t a f f b e l i e v e s
i t i s m o r e e f f i c i e n t a n d c o s t e f f e c t i v e t o r e t a i n s u c h c o n s u l t a n t s o n t h e r e c u r r i n g c o n t r a c t s
l i s t r a t h e r t h a n r e b i d d i n g t h e s e r v i c e s . T h o s e c i r c u m s t a n c e s g e n e r a l l y a r e d u e t o t h e
1 1
4 1
consultant's historical knowledge, unique experience, and understanding of the
Commission and/or specific Commission projects. Approval ofthe recurring contracts
list allows the Commission to continue work on existing projects without interruptions
and maintain consistency.
A. FTA-fundcd contracts mav not be included in the annual recurring contracts Jist.
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C H A P T E R 2 - P R O C U R E M E N T G E N E R A L L Y
1 . 0 I M P L E M E N T A T I O N B Y E X E C U T I V E D I R E C T O R ; C O M M I S S I O N
C O N T R O L S A N D L I M I T A T I O N S
A . F i n a l a u t h o r i t y f o r p u r c h a s i n g a c t i o n s a n d d e c i s i o n s r e s t s w i t h t h e C o m m i s s i o n ,
e x c e p t a s d e l e g a t e d b y t h e C o m m i s s i o n t o t h e E x e c u t i v e D i r e c t o r .
B . T h e C o m m i s s i o n a u t h o r i z e s t h e E x e c u t i v e D i r e c t o r t o e x e c u t e c o n t r a c t s a p p r o v e d
b y t h e C o m m i s s i o n . T h e E x e c u t i v e D i r e c t o r m a y d e s i g n a t e t h e D e p u t y E x e c u t i v e
D i r e c t o r , C h i e f F i n a n c i a l O f f i c e r o r D i r e c t o r s t o e x e c u t e c o n t r a c t s u n d e r h i s o r h e r
s i g n a t u r e a u t h o r i t y o n h i s / h e r b e h a l f .
C . T h e p o l i c i e s s e t f o r t h h e r e i n w i l l b e i m p l e m e n t e d b y t h e C h i e f F i n a n c i a l O f f i c e r .
T h e C h i e f F i n a n c i a l O f f i c e r h a s p r i m a r y r e s p o n s i b i l i t y f o r e n s u r i n g t h a t t h e
C o m m i s s i o n ' s p r o c u r e m e n t p r o c e s s i s i n a c c o r d a n c e w i t h a p p l i c a b l e l a w s a n d
r e g u l a t i o n s , a s i n t e r p r e t e d b y t h e G e n e r a l C o u n s e l a n d C o m m i s s i o n p o l i c y .
D . T h e E x e c u t i v e D i r e c t o r i s a u t h o r i z e d t o a p p r o v e a n d e n t e r i n t o c o n t r a c t s o n b e h a l f
o f t h e C o m m i s s i o n u n d e r h i s / h e r s i n g l e s i g n a t u r e a u t h o r i t y a s f o l l o w s :
I . W h e n t h e e x p e n d i t u r e i s l e s s t h a n f i f t y t h o u s a n d d o l l a r s ( $ 5 0 , 0 0 0 ) f o r t h e
p u r c h a s e o f a l l s u p p l i e s , e q u i p m e n t , m a t e r i a l s a n d f o r t h e c o n s t r u c t i o n o f
a l l f a c i l i t i e s a n d w o r k s i n a c c o r d a n c e w i t h C a l i f o r n i a P U C � 1 3 0 2 3 2 ; a n d
2 . W h e r i t h e e x p e n d i t u r e i s l e s s t h a n o n e h u n d r e d t h o u s a n d d o l l a r s
( $ 1 0 0 , 0 0 0 ) f o r t h e p u r c h a s e o f s e r v i c e s ; h o w e v e r , ( i ) t h e a g g r e g a t e
a m o u n t o f c o n t r a c t s e x e c u t e d u n d e r t h e s i n g l e s i g n a t u r e a u t h o r i t y s h a l l n o t
e x c e e d $ 1 , 0 0 0 , 0 0 0 i n a n y g i v e n f i s c a l y e a r ; ( i i ) t h e a g g r e g a t e v a l u e o f a l l
c o n t r a c t s a w a r d e d t o a n y o n e e n t i t y u n d e r t h e E x e c u t i v e D i r e c t o r ' s s i n g l e
s i g n a t u r e a u t h o r i t y s h a l l n o t e x c e e d $ 1 5 0 , 0 0 0 i n a n y f i s c a l y e a r ; a n d ( i i i )
t h e E x e c u t i v e D i r e c t o r m a y e x e c u t e c o n t r a c t a m e n d m e n t s f o r e x i s t i n g
c o n t r a c t s t h a t d o n o t e x c e e d $ 1 0 0 , 0 0 0 . S u c h a u t h o r i t y h o w e v e r , m a y n o t
b e e x e r c i s e d m o r e t h a n o n c e d u r i n g t h e l i f e o f a n y c o n t r a c t a n d m a y n o t b e
u s e d t o a m e n d c o n t r a c t s o r i g i n a l l y e x e c u t e d u n d e r t h e E x e c u t i v e
D i r e c t o r ' s s i n g l e s i g n a t u r e a u t h o r i t y .
T h e C o m m i s s i o n ' s f i s c a l y e a r i s f r o m J u l y 1 t o J u n e 3 0 .
E . T h e p o w e r s o f t h e E x e c u t i v e D i r e c t o r p u r s u a n t t o P a r a g r a p h " D " a b o v e a r e
s u b j e c t t o : ( i ) t h e e x i s t e n c e a n d p r o v i s i o n s o f a C o m m i s s i o n a p p r o v e d b u d g e t ; a n d
( i i ) a p p l i c a b l e l a w s a n d r e g u l a t i o n s .
F . T h e E x e c u t i v e D i r e c t o r m u s t p r o v i d e t h e C o m m i s s i o n w i t h a r e g u l a r r e p o r t o f a l l
c o n t r a c t s e n t e r e d i n t o p u r s u a n t t o t h e s i n g l e s i g n a t u r e a u t h o r i t y p r o v i d e d i n
P a r a g r a p h " D " a b o v e , a n d m u s t r e p o r t t o t h e C o m m i s s i o n a t i t s n e x t r e g u l a r l y
s c h e d u l e d m e e t i n g e a c h n e w c o n t r a c t a w a r d e d o n a n e m e r g e n c y b a s i s o r o t h e r
c o n t r a c t s i n e x c e s s o f t h e E x e c u t i v e D i r e c t o r ' s s i n g l e s i g n a t u r e a u t h o r i t y .
1 3
4 3
"
G . A P P R O V A L L I M I T S A N D S O L I C I T A T I O N T Y P E S
1 . S u p p l i e s , E q u i p m e n t , a n d M a t e r i a l s ( C a l i f o r n i a P U C � 1 3 0 2 3 2 )
P U R C H A S E S O L I C I T A T I O N S O L I C I T A T I O N P R O C E S S A P P R O V E R A M O U N T T Y P E
L e s s t h a n $ 1 , 0 0 0 M i c r o - p u r c h a s e I n f o r m a l : C o m m e r c i a l a v a i l a b i l i t y , P r o c u r e m e n t
R o t a t e V e n d o r s O f f i c e r *
$ 1 , 0 0 0 t o $ 2 5 , 0 0 0 S m a l l P u r c h a s e I n f o r m a l : T h r e e ( 3 ) Q u o t e s P r o c u r e m e n t
O f f i c e r *
$ 2 5 , 0 0 1 t o $ 5 0 , 0 0 0 F o r m a l P r o c u r e m e n t F o r m a l : A d v e r t i s e m e n t , C l a u s e s , E x e c u t i v e
C o m p e t i t i v e S e a l e d B i d s D i r e c t o r
G r e a t e r t h a n $ 5 0 , 0 0 0 F o r m a l P r o c u r e m e n t F o r m a l : A d v e r t i s e m e n t , C l a u s e s , C o m m i s s i o n
C o m p e t i t i v e S e a l e d B i d s
2 . P u b l i c W o r k s ( C a l i f o r n i a P U C � 1 3 0 2 3 2 )
P U R C H A S E S O L I C I T A T I O N S O L I C I T A T I O N P R O C E S S A P P R O V E R A M O U N T T Y P E
L e s s t h a n $ 1 , 0 0 0 M i c r o - p u r c h a s e I n f o r m a l : C o m m e r c i a l a v a i l a b i l i t y , P r o c u r e m e n t
R o t a t e V e n d o r s , N o n - C o l l u s i o n O f f i c e r *
D e c l a r a t i o n , I n s u r a n c e
$ 1 , 0 0 0 t o $ 2 5 , 0 0 0 S m a l l P u r c h a s e I n f o r m a l : T h r e e ( 3 ) Q u o t e s , P r o c u r e m e n t " P r e v a i l i n g W a g e , C l a u s e s , I n s u r a n c e , O f f i c e r *
L i c e n s e , N o n - C o l l u s i o n D e c l a r a t i o n
$ 2 5 , 0 0 1 t o $ 5 0 , 0 0 0 F o r m a l P r o c u r e m e n t F o r m a l : A d v e r t i s e m e n t , C l a u s e s , E x e c u t i v e
P r e v a i l i n g W a g e , I n s u r a n c e , L i c e n s e , D i r e c t o r
C o m p e t i t i v e S e a l e d B i d s , P a y m e n t
B o n d , N o n - C o l l u s i o n D e c l a r a t i o n
G r e a t e r t h a n $ 5 0 , 0 0 0 F o r m a l P r o c u r e m e n t F o r m a l : A d v e r t i s e m e n t , C l a u s e s , C o m m i s s i o n
P r e v a i l i n g W a g e , I n s u r a n c e , L i c e n s e ,
C o m p e t i t i v e S e a l e d B i d s , P a y m e n t
B o n d , N o n - C o l l u s i o n D e c l a r a t i o n
* A s d e l e g a t e d b y t h e E x e c u t i v e D i r e c t o r
" 1 4
4 4
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H .
3 . S e r v i c e s
P U R C H A S E S O L I C I T A T I O N S O L I C I T A T I O N P R O C E S S A P P R O V E R A M O U N T T Y P E
L e s s t h a n $ 3 , 0 0 0 M i c r o - p u r c h a s e I n f o r m a l : C o m m e r c i a l a v a i l a b i l i t y , P r o c u r e m e n t
R o t a t e V e n d o r s , I n s u r a n c e O f f i c e r
$ 3 , 0 0 0 t o $ 5 0 , 0 0 0 S m a l l P u r c h a s e I n f o r m a l : T h r e e ( 3 ) Q u o t e s , C l a u s e s , P r o c u r e m e n t
I n s u r a n c e O f f i c e r
$ 5 0 , 0 0 1 t o $ 1 0 0 , 0 0 0 S m a l l P u r c h a s e I n f o r m a l : T h r e e ( 3 ) Q u o t e s , C l a u s e s , E x e c u t i v e
I n s u r a n c e ; o r D i r e c t o r
F o r m a l : A d v e r t i s e m e n t , C l a u s e s ,
I n s u r a n c e , a n d N e g o t i a t e d
A g r e e m e n t , o r C o m p e t i t i v e S e a l e d
B i d s , o r A l E C o n t r a c t p r o c e d u r e s
G r e a t e r t h a n F o r m a l P r o c u r e m e n t F o r m a l : A d v e r t i s e m e n t , C l a u s e s , C o m m i s s i o n
$ 1 0 0 , 0 0 0 I n s u r a n c e , C e r t i f i c a t i o n s , a n d
N e g o t i a t e d A g r e e m e n t , o r
C o m p e t i t i v e S e a l e d B i d s , o r A l E
C o n t r a c t p r o c e d u r e s
I n a d d i t i o n t o t h e a u t h o r i t y g r a n t e d a b o v e , a n d e x c e p t a s o t h e r w i s e p r o h i b i t e d b y
a p p l i c a b l e s t a t e o r f e d e r a l l a w , t h e E x e c u t i v e D i r e c t o r i s a u t h o r i z e d t o a p p r o v e
a n d e n t e r i n t o c o n t r a c t s o n b e h a l f o f t h e C o m m i s s i o n , u n d e r h i s / h e r s i n g l e
s i g n a t u r e a u t h o r i t y , w h e r e t h e r e l e v a n t c o n t r a c t i s d i r e c t l y r e l a t e d t o a n d n e c e s s a r y
t o i m p l e m e n t a p r o j e c t t h a t h a s b e e n a p p r o v e d b y t h e C o m m i s s i o n , t h e c o n t r a c t i s
w i t h i n t h e a p p r o v e d p r o j e c t b u d g e t a n d , b a s e d o n t h e c i r c u m s t a n c e s , e x e r c i s e o f
t h i s a u t h o r i t y i s i n t h e b e s t i n t e r e s t o f t h e C o m m i s s i o n .
2 . 0 P R O C U R E M E N T O F F I C E R - D E S I G N A T I O N A N D D E L E G A T I O N
T h e C h i e f F i n a n c i a l O f f i c e r i s t h e d e s i g n a t e d " P r o c u r e m e n t O f f i c e r " f o r t h e C o m m i s s i o n .
T h e C h i e f F i n a n c i a l O f f i c e r m a y d e l e g a t e a l l o r p a r t o f t h e P r o c u r e m e n t O f f i c e r d u t i e s
d e s c r i b e d i n t h i s M a n u a l .
3 . 0 P R O C U R E M E N T O F F I C E R - D U T I E S
A . T h e P r o c u r e m e n t O f f i c e r h a s t h e d u t y t o o v e r s e e a l l p r o c u r e m e n t a c t i v i t i e s o f t h e
C o m m i s s i o n , a n d t o i m p l e m e n t t h e p o l i c i e s a n d s t a n d a r d s s e t f o r t h i n t h i s M a n u a l ,
s u b j e c t t o t h e l i m i t a t i o n s o f t h e a u t h o r i t y t h a t h a s b e e n d e l e g a t e d t o t h e
P r o c u r e m e n t O f f i c e r b y t h e C o m m i s s i o n o r t h e E x e c u t i v e D i r e c t o r .
B . T h e P r o c u r e m e n t O f f i c e r m a y i s s u e i n s t r u c t i o n s f o r t h e i m p l e m e n t a t i o n o f
C o m m i s s i o n p r o c u r e m e n t p o l i c i e s .
C . T h e P r o c u r e m e n t O f f i c e r h a s t h e d u t y t o e n s u r e C o m m i s s i o n c o n t r a c t s , p u r c h a s e
o r d e r s , m o d i f i c a t i o n s , a n d s u p p l e m e n t a l a g r e e m e n t s a r e e x e c u t e d i n a c c o r d a n c e
w i t h e s t a b l i s h e d t h r e s h o l d s a n d d e l e g a t e d a u t h o r i t y .
1 5
4 5
4.0
D.
E.
The Procurement Officer, subject to the review of the Commission's General
Counsel, has the authority to draft and determine the final form of the contract to
be used for each procurement.
The Procurement Officer should ensure that a complete record of each
procurement action is maintained in accordance with the Commission's records
retention policy by establishing files containing the records of all major
procurements and contractual actions pertinent to that office's responsibilities.
I. The Procurement Officer is responsible for maintaining the original
contract file pursuant to applicable state and/or federal records retention
policies.
2. The documentation in each contract file maintained by the Procurement
Officer should be sufficient to constitute a complete history of the
transaction for the following purposes:
a. Providing a complete background as a basis for informed decisions at
each step of the procurement process;
b. Supporting actions taken;
c. Providing information for reviews, audits, and investigations; and
d. Furnishing essential facts in the event oflitigation.
IMPLEMENTATION OF PROCUREMENT PROCEDURES AND
GUIDELINES
The Procurement Officer, in his or her discretion and subject to the review and
concurrence of the Commission's General Counsel, may adopt procurement and
materials management procedures and guidelines needed to implement and supplement
the policies and standards set forth in this Manual. Any such procedures and guidelines
should provide for timely review and processing of all procurement actions, and should
ensure that procurements proceed timely, efficiently and economically, while adhering to
principles of good public policy practices and sound business judgment.
5.0 AUTHORIZED METHODS OF PROCUREMENT; SELECTION
A. Selection. As part of the procurement initiation process, the Procurement Officer
will determine which method of procurement is appropriate.
B. Authorized Methods. The following methods of procurement may be used, as
appropriate, in accordance with the policies and procedures included in the
Procurement Manual:
1. Competitive Sealed Bid ("Low Bid"), pursuant to Chapter 3 of this
Manual;
2. Design-build, pursuant to Chapter 4 of this Manual;
3. Competitively Negotiated Procurement, pursuant to Chapter 5 of this
Manual;
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4 . S m a l l P u r c h a s e P r o c e d u r e s , p u r s u a n t t o C h a p t e r 6 o f t h i s M a n u a l ; a n d
5 . N o n - C o m p e t i t i v e a n d E m e r g e n c y P r o c u r e m e n t , p u r s u a n t t o C h a p t e r 7 o f
t h i s M a n u a l .
6 . 0 I N D E P E N D E N T C O S T E S T I M A T E
A . A A n i n d e p e n d e n t c o s t e s t i m a t e i s a d e t e r m i n a t i o n o f p r i c e r e a s o n a b l e n e s s . T h e -
� B - 5 t e s t i m a t e s h o u l d b e c o m p l e t e d p r i o r t o t h e r e c e i p t o f b i d s o r p r o p o s a l s .
B . T h e m e t h o d a n d m e a n s o f e s t a b l i s h i n g t h e e s t i m a t e m a y v a r y b a s e d o n t h e
c i r c u m s t a n c e s a n d c a n r a n g e f r o m c h e c k i n g h i s t o r i c a l r e c o r d s o r p u b l i s h e d p r i c e
g u i d e s t o a d e t a i l e d e s t i m a t e i n t h e s a m e l e v e l o f d e t a i l t h a t i s r e q u i r e d f o r
c o n t r a c t o r s s u b m i t t i n g p r o p o s a l s . E s t i m a t e s c a n b e o b t a i n e d f r o m a d e s i g n f i r m
o r i n - h o u s e t e c h n i c a l p e r s o n n e l f o r c o n s t r u c t i o n w o r k o r f r o m i n d e p e n d e n t t h i r d -
p a r t v s t a f f ( n o t i m p a c t e d b y f i n a l p r o c u r e m e n t ) .
C . T h e e s t i m a t e p r o v i d e s t h e P r o c u r e m e n t O f f i c e r w i t h e s s e n t i a l i n p u t d u r i n g t h e
s o l i c i t a t i o n p r o c e s s . G e - s t l n d e p e n d e n t c o s t e s t i m a t e s m a y b e u s e d b y t h e
C o m m i s s i o n t o :
I .
2 .
3 .
4 .
5 .
6 .
7 .
8 .
P r o v i d e a d e t e r m i n a t i o n o f v a l u e ( i . e . , d o b e n e f i t s w a r r a n t t h e c o s t ) ;
S u p p o r t p r o c u r e m e n t p l a n n i n g ;
D e t e r m i n e t h e a p p r o p r i a t e s o l i c i t a t i o n t y p e a n d p r o c e s s b a s e d o n t h e
a p p r o v a l l i m i t s s e t f o r t h i n C h a p t e r 2 , l . O ( G ) ;
E s t a b l i s h t h e c o m p e t i t i v e r a n g e a n d s u p p l e m e n t t h e e v a l u a t i o n p r o c e s s ;
P r o v i d e a b a s i s f o r a p r i c e a n a l y s i s , w h i c h m a y e l i m i n a t e t h e n e e d f o r a
m o r e b u r d e n s o m e c o s t a n a l y s i s ;
P r o v i d e a b a s i s f o r d e v e l o p m e n t o f a p r e - n e g o t i a t i o n o b j e c t i v e ;
S u p p o r t t h e C o m m i s s i o n ' s n e g o t i a t i o n p o s i t i o n w i t h c o n t r a c t o r ; a n d / o r
A f t e r c o n t r a c t a w a r d , p r o v i d e e s s e n t i a l i n p u t w i t h r e s p e c t t o c o n t r a c t
a m e n d m e n t s , c h a n g e o r d e r s a n d c l a i m s .
7 . 0 C O S T / P R I C E A N A L Y S I S
A . T h e P r o c u r e m e n t O f f i c e r s h o u l d p e r f o r m a c o s t / p r i c e a n a l y s i s i n c o n n e c t i o n w i t h
e v e r y p r o c u r e m e n t a c t i o n , i n c l u d i n g c o n t r a c t m o d i f i c a t i o n s . T h e m e t h o d a n d
d e g r e e o f a n a l y s i s i s d e p e n d e n t o n t h e f a c t s s u r r o u n d i n g t h e p a r t i c u l a r
p r o c u r e m e n t s i t u a t i o n .
B . I f t h e c o n t r a c t b e i n g a w a r d e d i s a c o s t - r e i m b u r s e m e n t t y p e , t h e c o s t / p r i c e a n a l y s i s
s h o u l d a d d r e s s t h e r e a l i s m o f t h e v a r i o u s c o s t e l e m e n t s p r o p o s e d , a n d w h e r e t h e
c o s t s a r e u n r e a l i s t i c a l l y l o w , a n a d j u s t m e n t s h o u l d b e m a d e t o r e f l e c t w h a t t h e
C o m m i s s i o n b e l i e v e s t h e e f f o r t w i l l a c t u a l l y c o s t g i v e n t h a t o f f e r o r ' s s p e c i f i c
t e c h n i c a l a p p r o a c h a s w e l l a s i t s d i r e c t a n d i n d i r e c t c o s t r a t e s .
1 7
4 7
I. The Commission should, when applicable, or must, if required by law,
utilize the guidelines provided in the Federal Acquisition Regulations Part
31 to determine whether of the contractor's proposed costs are reasonable,
allowable and allocable.
8.0 VENDOR CONTACTS PRIOR TO ISSUANCE OF A SOLICITATION
Informational and market research contacts with prospective contractors/vendors should
be circumscribed based upon legitimate, identifiable business purposes and guided by the
exercise of sound judgment. The primary pitfalls to be avoided are promises or
implications from Commission staff of a future contract, development by a vendor of a
specification or scope of services to be used as part of a Commission solicitation that
vendor intends to participate in, requests from Commission staff for complimentary
services or supplies, and other activities that may create a real or apparent conflict of
interest or the impression of an obligation on the part of the Commission.
9.0 ADVERTISING I PUBLICIZING PROCUREMENTS
A. The Procurement Officer should use the most efficient and effective means to
publicize contract actions to increase competition in accordance with the
requirements of the specific procurement.
B. California PUC § 130232, applicable to the purchase of all supplies, equipment,
materials and for the construction of all facilities and works when the expenditure
exceeds twenty-five thousand dollars ($25,000), requires that notice requesting
bids shall be published at least once in a newspaper of general circulation. The
publication must be made at least 10 days before the date for the receipt of the
bids. The Commission, at its discretion, may reject any and all bids andre-
advertise.
C. California PUC § 130238 for the purchase of computers, telecommunications
equipment, microwave equipment, and other related electronic equipment and
apparatus that is not available in substantial quantities to the general public
requires (i) the procurement be conducted through competitive negotiation, after a
finding by the Commission by a two-thirds vote that this particular procurement
qualifies under California PUC § 130238, and (ii) notice of the request for
proposals be published at least twice in a newspaper of general circulation, at least
1 0 days before the date for receipt of the proposals.
D. Federal Transit Administration (FTA). Section 9.c ofFTA Circular 4220.IF
requires that invitations for bids are to be "publicly'; advertised, and Section 9.d of
FT A Circular 4220.1 F requires that requests for proposals are to be publicized.
E. Caltrans and Federal Highway Administration (FHW A). Chapter 15, paragraph
15.3 Project Advertisement, of the Caltrans Local Assistance Procedures Manual
provides detailed guidance regarding advertising ofFHWA-and/or Caltrans-
funded projects.
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F . P r e - s o l i c i t a t i o n a d v e r t i s i n g p r e s c r i b e d i n t h i s s e c t i o n i s n o t r e q u i r e d f o r n o n -
c o m p e t i t i v e , s o l e s o u r c e , o r e m e r g e n c y p r o c u r e m e n t s p r o c e s s e d i n a c c o r d a n c e
w i t h t h i s M a n u a l .
1 0 . 0 N O N - D I S C R I M I N A T I O N I N P R O C U R E M E N T
A l l f o r m a l c o n t r a c t s e n t e r e d i n t o b y t h e C o m m i s s i o n s h o u l d c o n t a i n a p p r o p r i a t e c l a u s e s
p r o h i b i t i n g d i s c r i m i n a t i o n b y t h e c o n t r a c t o r a g a i n s t a n y p e r s o n o r g r o u p o f p e r s o n s o n
a c c o u n t o f r a c e , c o l o r , r e l i g i o n , c r e e d , n a t i o n a l o r i g i n , a n c e s t r y , p h y s i c a l h a n d i c a p ,
m e d i c a l c o n d i t i o n , a g e , m a r i t a l s t a t u s , s e x o r s e x u a l o r i e n t a t i o n i n t h e p e r f o r m a n c e o f t h e
c o n t r a c t .
1 1 . 0 O R G A N I Z A T I O N A L C O N F L I C T S O F I N T E R E S T
1 2 . 0
A n u n f a i r c o m p e t i t i v e a d v a n t a g e c o u l d r e s u l t i f a c o n t r a c t o r w e r e a l l o w e d t o s u b m i t a b i d
o r p r o p o s a l f o r w o r k d e s c r i b e d i n a s p e c i f i c a t i o n o r s t a t e m e n t o f w o r k t h a t t h e c o n t r a c t o r
i t s e l f d e v e l o p e d . F o r t h e p u r p o s e o f e l i m i n a t i n g a p o t e n t i a l u n f a i r c o m p e t i t i v e a d v a n t a g e ,
a n d i n c o m p l i a n c e w i t h a p p l i c a b l e s t a t e a n d f e d e r a l l a w s a n d r e g u l a t i o n s , a c o n t r a c t o r t h a t
d e v e l o p s o r a s s i s t s i n d e v e l o p i n g s p e c i f i c a t i o n s , r e q u i r e m e n t s , s t a t e m e n t s o f w o r k ,
i n v i t a t i o n f o r b i d s , a n d / o r r e q u e s t f o r p r o p o s a l s f o r a C o m m i s s i o n p r o c u r e m e n t i s
e x c l u d e d f r o m c o m p e t i n g f o r t h e r e s u l t a n t p r o c u r e m e n t , u n l e s s a n a p p r o p r i a t e w a i v e r i s
i s s u e d b y t h e C o m m i s s i o n . A l l w a i v e r s w i l l b e a s s e s s e d b y t h e C o m m i s s i o n o n a c a s e -
b y - c a s e b a s i s .
D U T I E S O F C O M M I S S I O N S T A F F R E G A R D I N G P R O C U R E M E N T S
A . G e n e r a l
P r o c u r i n g g o o d s , s e r v i c e s , a n d c o n t r a c t s f o r t h e C o m m i s s i o n m u s t b e a
c o o p e r a t i v e e f f o r t , a n d i t w i l l b e t h e r e s p o n s i b i l i t y o f a l l C o m m i s s i o n s t a f f
i n v o l v e d i n p r o c u r e m e n t t o e m p l o y s o u n d b u s i n e s s j u d g m e n t a n d a p p r o p r i a t e
s t a n d a r d s o f e t h i c s a n d f a i r n e s s t o p r o c u r e g o o d s a n d s e r v i c e s i n a m a n n e r m o s t
a d v a n t a g e o u s t o t h e C o m m i s s i o n . A l l e m p l o y e e s a n d d e p a r t m e n t s a r e i n s t r u c t e d
t o f o l l o w t h e p r o c e d u r e s s e t f o r t h i n t h e P r o c u r e m e n t P o l i c y M a n u a l , a s w e l l a s
a n y i n s t r u c t i o n s i s s u e d b y t h e P r o c u r e m e n t O f f i c e r r e g a r d i n g p r o c u r e m e n t s .
B . I n o r d e r t o i n i t i a t e a p r o c u r e m e n t a c t i o n ( i n c l u d i n g a m e n d m e n t s , p r o c u r e m e n t s ,
e x e r c i s i n g o f a v a i l a b l e o p t i o n s , e t c . ) , t h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r s h o u l d ,
a t a m i n i m u m , p r o v i d e t h e P r o c u r e m e n t O f f i c e r w i t h t h e f o l l o w i n g i t e m s , a s
a p p l i c a b l e :
1 . S p e c i f i c a t i o n , S c o p e o f S e r v i c e s , o r S t a t e m e n t o f W o r k
F o r a n e w p r o c u r e m e n t , a c o m p l e t e a n d c l e a r l y w r i t t e n s p e c i f i c a t i o n ,
p u r c h a s e d e s c r i p t i o n , o r s t a t e m e n t o f w o r k s u i t a b l e f o r e i t h e r c o m p e t i t i o n
o r f o r n e g o t i a t i o n w i t h a s o l e s o u r c e c o n t r a c t o r , i f j u s t i f i e d .
a . A m e n d m e n t s
I f a c o n t r a c t a m e n d m e n t h a s b e e n n e g o t i a t e d b a s e d u p o n a n e x i s t i n g
a d v a n c e d p r i c i n g a r r a n g e m e n t o r l a b o r r a t e s / c a t e g o r i e s i n c l u d e d i n t h e
u n d e r l y i n g a g r e e m e n t , t h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r s h o u l d
1 9
4 9
provide the Procurement Officer with a copy ofthe final negotiated
scope of services for the extra work, associated pricing terms, and/or
schedule.
b. Construction Change Orders
Construction change orders should follovv the procedures established
bv the Capital Projects Department and contract specifications. If a
construction change order has been negotiated based upon an existing
advanced pricing arrangement or labor rates/categories included in the
underlying agreement, the user department/project manager should
maintain a record of the change order and supporting documentation in
the eroject files includin£ an independent cost estimate and cost and/or
price analvsis. as applicable.
l. All change orders must be signed by a Commission employee who
is a registered Civil Engineer.
11. Anv change order in excess of $100,000 also requires approval bv
the Executive Director.
iii. Anv change order that will increase the total contract value to an
amount that exceeds the contractual authoritv approved by the
Commission mav not be executed until additional contractual
authority has been obtained through the Commission.
1v. The Capital Projects Director is responsible for determining that
change orders are processed and approved in accordance with
departmental and contractual requirements.
2. Agreement Summary Sheet
The user department/project manager must provide a complete and
executed Agreement Summary Sheet for all procurement actions,
including applicable small purchases, formal procurements, MOUs,
agreements, change order modifications and the like. The Agreement
Summary Sheet identifies the nature of funding for the subject
goods/services, provides a record that the requirement was budgeted and
properly approved before the procurement process began, and ensures that
the procurement action is assigned a unique agreement number for
purposes of contract administration, payment, and recordkeeping.
3. Cost Estimate
The user department/project manager should provide the Procurement
Officer with a cost estimate for the anticipated procurement of
goods/services. See paragraph 6.0 above for additional guidance
regarding the development of a cost estimate.
4. Justification for Sole Source/Non-competitive Procurement (if applicable)
The user department/project manager must prepare and submit to the
Procurement Officer a written statement recording all the facts that
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p r o v i d e j u s t i f i c a t i o n f o r a v o i d i n g m a n d a t e d c o m p e t i t i v e p r o c u r e m e n t
p r a c t i c e s e x p l i c i t l y d e f i n e d i n t h i s M a n u a l a n d / o r r e q u i r e d b y r e l e v a n t
s t a t e a n d f e d e r a l l a w i n f a v o r o f a n o n - c o m p e t i t i v e / s o l e s o u r c e a w a r d . T h e
P r o c u r e m e n t O f f i c e r m u s t a p p r o v e t h e s o l e s o u r c e p r o c u r e m e n t
m e t h o d o l o g y b e f o r e t h e p r o c u r e m e n t c a n p r o c e e d .
I N S U R A N C E
A . C o n t r a c t o r s p r o v i d i n g g o o d s a n d s e r v i c e s s h o u l d b e r e q u i r e d t o c a r r y s u f f i c i e n t
i n s u r a n c e t o p r o t e c t t h e C o m m i s s i o n f r o m t h i r d p a r t y l a w s u i t s f o r p e r s o n a l i n j u r y
( i n c l u d i n g d e a t h ) a n d p r o p e r t y d a m a g e . I n s u r a n c e m a y a l s o b e r e q u i r e d f o r
d a m a g e t o C o m m i s s i o n p r o p e r t y a n d f o r e r r o r s a n d o m i s s i o n s i n t h e p r o v i s i o n o f
p r o f e s s i o n a l s e r v i c e s .
B . T h e f o l l o w i n g t y p e s o f p r o c u r e m e n t a c t i o n s s h o u l d b e r e v i e w e d b y t h e
P r o c u r e m e n t O f f i c e r f o r a p p r o p r i a t e l e v e l s , t y p e s a n d l i m i t s o f c o v e r a g e o n a
c a s e - b y - c a s e b a s i s :
1 .
2 .
3 .
4 .
5 .
6 .
A l l O p e r a t i o n s a n d N o n - O p e r a t i o n a l C o n s t r u c t i o n C o n t r a c t s .
A l l P r o f e s s i o n a l S e r v i c e s C o n t r a c t s .
A l l c o n t r a c t s w h e r e w o r k w i l l b e p e r f o r m e d w i t h i n " 5 0 f e e t " o f r a i l r o a d .
A l l E n v i r o n m e n t a l C o n t r a c t s , i n c l u d i n g e n g i n e e r i n g s e r v i c e s .
A l l p r o c u r e m e n t c o n t r a c t s a n d / o r p u r c h a s e a g r e e m e n t s w h e r e o u t s i d e
v e n d o r s w i l l b e c o n d u c t i n g w o r k o r p e r f o r m i n g i n s t a l l a t i o n s e r v i c e s o n
C o m m i s s i o n p r e m i s e s .
A l l p r o c u r e m e n t c o n t r a c t s a n d / o r p u r c h a s e a g r e e m e n t s w h e r e o u t s i d e
v e n d o r s w i l l b e d e l i v e r i n g p r o d u c t s t o a C o m m i s s i o n f a c i l i t y .
C . T h e c o n t r a c t d o c u m e n t s s h o u l d e n s u r e t h a t C o m m i s s i o n c o n t r a c t o r s w i l l b e
r e q u i r e d t o c o m p l y w i t h i n s u r a n c e r e q u i r e m e n t s i m p o s e d b y s t a t e a n d l o c a l
g o v e r n m e n t s .
D . A t a m i n i m u m , t h e c o n t r a c t d o c u m e n t s s h o u l d r e q u i r e t h e c o n t r a c t o r a n d
s u b c o n t r a c t o r t o c a r r y g e n e r a l l i a b i l i t y , w o r k m e n ' s c o m p e n s a t i o n , a n d a u t o m o b i l e
i n s u r a n c e c o v e r a g e s f o r p u b l i c w o r k s c o n t r a c t s .
E . I n c e r t a i n l i m i t e d c a s e s , t h e P r o c u r e m e n t O f f i c e r m a y p e r m i t t h e c o n t r a c t o r t o
s u b s t i t u t e a n a p p r o v e d p r o g r a m o f s e l f - i n s u r a n c e i n o r d e r t o o b t a i n s u c h a p p r o v a l .
T h e c o n t r a c t o r w i l l h a v e t o d e m o n s t r a t e t h a t i t c a n s u s t a i n t h e p o t e n t i a l l o s s e s
b e i n g s e l f - i n s u r e d .
F . T h e P r o c u r e m e n t O f f i c e r s h o u l d i n c l u d e i n s u r a n c e a n d i n d e m n i f i c a t i o n p r o v i s i o n s
i n e q u i p m e n t , s u p p l y , a n d s e r v i c e s c o n t r a c t s i n a c c o r d a n c e w i t h C o m m i s s i o n
p o l i c i e s d e s c r i b e d h e r e i n .
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5 1
14.0 SUBCONTRACTING
A. The Commission may consider requiring a prime contractor to perform certain
tasks or a minimum percentage of the work, in order to ensure that the prime
contractor maintains a specified degree of control over the project.
B. Approval of contractor proposed subcontractors usually involves an evaluation of
three primary areas:
I. Assurance that the prime contractor has included the required "flow-
down" provisions (clauses) from the prime contract in the subcontract.
2. The prime contractor's compliance with the Disadvantaged Business
Enterprise (DBE) requirements in its prime contract.
3. Assurance that the prime contractor has selected its critical subcontractors
in a prudent fashion, so as to protect the Commission's interests.
15.0. DETERMINATION OF FAIR AND REASONABLE PRICE
A. The Procurement Officer should determine, in writing, that the price to be paid to
the successful offeror is fair and reasonable. Typically, adequate price
competition is sufficient to establish price reasonableness; however, price
reasonableness may also be established through:
1. Prices established by law or regulation;
2. Published catalog or market price for commercial product sold to the
public in substantial quantities;
3. Previous or relevant historical pricing for same or similar terms;
4. Valid cost estimate;
5. Value analysis; or
6. Cost/price analysis.
B. Single Offer/Lack of Adequate Competition
1. Upon receiving a single bid or single proposal in response to a solicitation,_
the Procurement Officer should determine if competition was adequate.
a.. Such determination should include a review ofthe specifications
for offers orundue restrictiveness and may include a survey of
potential sources that chose not to submit a bid or proposal.
b. If the results of the revie\v arc that the scope of work was so
restrictive that only one tirm could have responded. then there is a
lack of competition. The Procurement Ofticer should (1) cancel
and re-procure the solicitation or {2) treat the solicitation as a sole
source procurement if it meets the requirements of Chapter 7 of
this Manual. .
c. If the results ofthe review are that the scope ohvork was not
restrictive and more than one firm could have responded. then
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t h e r e i s a d e q u a t e c o m p e t i t i o n . T h e P r o c u r e m e n t O f f i c e r m a v
r e c o m m e n d a n a w a r d o f t h e a g r e e m e n t t o t h e s i n g l e o t l e r o r . a s
d e t e r m i n e d b v t h e C o m m i s s i o n . i n a c c o r d a n c e w i t h t h i s M a n u a l
a n d i n a c c o r d a n c e w i t h a p p l i c a b l e l e ! z : a l r e q u i r e m e n t s .
2 . W h e n t h e p r i c e v a r i a n c e b e t w e e n m u l t i p l e r e s p o n s e s r e f l e c t s a l a c k o f
a d e q u a t e c o m p e t i t i o n , t h e P r o c u r e m e n t O f f i c e r m a y r e : - ; o l i c i t r e - s o l i c i t
q u o t e s o r , i f a p p r o p r i a t e , r e c o m m e n d a n a w a r d o f t h e a g r e e m e n t t o t h e
s i n g l e o f f e r o r , o r t o t h e l o w e s t o r b e s t o f f e r o r , a s d e t e r m i n e d b y t h e
C o m m i s s i o n , i n a c c o r d a n c e w i t h t h i s M a n u a l a n d i n a c c o r d a n c e w i t h
a p p l i c a b l e l e g a l r e q u i r e m e n t s .
C l 7 - 3 . A r e c o m m e n d a t i o n f o r a w a r d u n d e r e i t h e r o f t h e a b o v e c i r c u m s t a n c e s
s h o u l d i n c l u d e a s t a t e m e n t i n t h e c o n t r a c t f i l e g i v i n g t h e b a s i s f o r t h e
d e t e r m i n a t i o n ( e . 2 : . . t h a t t h e r e w a s a d e q u a t e c o m p e t i t i o n a n d / o r t h e p r i c i n g
t e r m s a r e f a i r a n d r e a s o n a b l e . , . 1
1 6 . 0 C O N T R A C T A P P R O V A L , A W A R D A N D E X E C U T I O N
A . F o l l o w i n g a u t h o r i z a t i o n f o r c o n t r a c t a w a r d b y t h e C o m m i s s i o n , t h e f o l l o w i n g
a c t i o n s s h o u l d b e t a k e n :
1 . T h e P r o c u r e m e n t O f f i c e r r e q u e s t s a l l C o m m i s s i o n r e q u i r e d d o c u m e n t s a n d
c o n t r a c t c o n t i n g e n c y r e q u i r e m e n t ( e . g . , b o n d s , p r o o f o f i n s u r a n c e ) f r o m
t h e s u c c e s s f u l c o n t r a c t o r .
2 .
3 .
T h e P r o c u r e m e n t O f f i c e r c o n f o r m s a n d s e n d s c o p i e s o f t h e f i n a l c o n t r a c t
o r a m e n d m e n t t o t h e c o n t r a c t o r f o r s i g n a t u r e , a n d o b t a i n s t h e a p p r o p r i a t e
C o m m i s s i o n a u t h o r i z a t i o n b y e n s u r i n g f u l l e x e c u t i o n o f t h e c o n t r a c t .
A f t e r f u l l e x e c u t i o n o f t h e c o n t r a c t a n d t h e c o n t r a c t o r ' s s u b m i t t a l o f t h e
r e q u i r e d c o n t r a c t c o n t i n g e n c y i t e m s , u n l e s s o t h e r w i s e a g r e e d , t h e
P r o c u r e m e n t O f f i c e r c o o r d i n a t e s w i t h t h e u s e r d e p a r t m e n t / p r o j e c t
m a n a g e r t o p r e p a r e a " N o t i c e t o P r o c e e d " l e t t e r , i f r e q u i r e d .
4 . T h e P r o c u r e m e n t O f f i c e r t r a n s m i t s a f u l l y e x e c u t e d o r i g i n a l c o p y o f t h e
c o n t r a c t t o t h e c o n t r a c t o r . C o n f o r m e d c o p i e s s h o u l d b e s e n t t o t h e p r o j e c t
m a n a g e r f o r u s e i n t h e a d m i n i s t r a t i o n o f t h e c o n t r a c t .
5 . C o n t r a c t A d m i n i s t r a t i o n R e s p o n s i b i l i t i e s
a . T h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r c o n d u c t s a l l f u r t h e r c o o r d i n a t i o n
o n t e c h n i c a l i s s u e s b e t w e e n t h e c o n t r a c t o r a n d t h e C o m m i s s i o n ,
s u b s e q u e n t t o t h e i s s u a n c e o f t h e " N o t i c e t o P r o c e e d " l e t t e r .
b . I s s u e s a f f e c t i n g t h e b u s i n e s s o r l e g a l t e r m s i n t h e c o n t r a c t a n d / o r
r e q u e s t s f o r m o d i f i c a t i o n o r s u p p l e m e n t a l a g r e e m e n t s t o t h e c o n t r a c t
s h o u l d i m m e d i a t e l y b e b r o u g h t t o t h e a t t e n t i o n o f t h e P r o c u r e m e n t
O f f i c e r .
c . T h e c o n t r a c t a n d a l l d o c u m e n t s p e r t a i n i n g t h e r e t o s h o u l d b e
m a i n t a i n e d b y t h e P r o c u r e m e n t O f f i c e r , e x c e p t f o r c o n s t r u c t i o n c h a n g e
o r d e r s w h i c h w i l l b e m a i n t a i n e d b y t h e p r o j e c t m a n a g e m e n t t e a m .
2 3
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17.0 PROTEST PROCEDURES
A. Under formal procurement processes described under this Manual, an interested
party that has timely submitted a bid or proposal in response to any procurement
ofthe Commission may file a protest objecting to the award of a contract.
B. In order for a protest to be considered properly and timely filed, the protest must:
1. Be filed in writing with the Executive Director of the Commission, within
seven (7) calendar days after (i) all requests for clarifications and requests
for approved equals have been answered by the Commission or, if no
requests for clarification or approved equals are received, after the period
for requests for clarifications or approved equals has closed; (ii) after the
Commission takes action, or such other time period as may be specified in
the solicitation document; or (iii) the date certain contained in the
solicitation for any solicitation for which a contract award is not made by
the Commission.
2. Be filed by an actual bidder or proposer responding to the procurement
and signed by a properly authorized representative. No other party has
standing to protest or is considered an interested party.
3. Identify the specific procurement number involved.
4.
5.
Identify the specific recommended action or decision being protested.
Specify in detail the grounds for the protest, the facts supporting the
protest and the status of the protester.
6. Include all relevant supporting documentation with the protest at the time
of submittal.
7. Describe the resolution to the protest desired by the protesting party.
If a protest does not comply with each of the seven (7) requirements listed above,
the protest will not be considered and will be returned to the protester.
C. The Procurement Officer will attempt to resolve a properly filed protest or
perform additional fact-finding, including establishing a protest evaluation team
to evaluate the merits of the protest. The Procurement Officer, in consultation
with the Commission's General Counsel, will prepare a recommended resolution
of the protest for consideration by the Executive Director. The Executive
Director will review the r~commendation of the evaluation team and will render a
determination to uphold or deny the protest.
D. If the Executive Director's decision is to deny the protest, the solicitation may be
continued without further delay or the contract will be recommended to the
Commission for award, or executed, if previously awarded by the Commission
subject to resolution ofthe protest. If the Executive Director's decision is to
uphold the protest, a recommendation will be made to the Commission to amend
the solicitation and the date for receipt of proposals or bids, reject all proposals or
bids, cancel the Request for Proposals or Invitation for Bids and solicit new
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E .
F .
p r o p o s a l s o r b i d s , a w a r d t h e c o n t r a c t t o a n o t h e r p r o p o s e r , o r o t h e r s u c h a c t i o n s a s
h e / s h e d e e m s a p p r o p r i a t e .
T h e E x e c u t i v e D i r e c t o r ' s d e c i s i o n s h a l l b e f i n a l , a n d t h e r e s h a l l b e n o f u r t h e r
a d m i n i s t r a t i v e r e c o u r s e a t t h e l o c a l l e v e l , e x c e p t f o r p r o t e s t s r e l a t e d t o f e d e r a l l y
' f u n d e d p r o c u r e m e n t s .
T h e p r o c e d u r e s s e t f o r t h i n t h i s C h a p t e r 2 , S e c t i o n 1 7 . 0 a r e n o t i n t e n d e d t o r e d u c e
o r r e s t r i c t p r o t e s t r i g h t s s p e c i f i c a l l y p r o v i d e d u n d e r a p p l i c a b l e f u n d i n g
a g r e e m e n t s , o r s t a t e o r f e d e r a l l a w s a u t h o r i z i n g t h e u s e o f m o n e y f u n d i n g
a p p l i c a b l e c o n t r a c t s .
1 . I n a n y p r o c u r e m e n t i n v o l v i n a F T A f u n d s , t h e P r o c u r . : : m e n t O f f i c e r s h a l l
d i s c l o s e i n f o r m a t i o n r e g a r d i n g t h e p r o t e s t t o F T A a n d s h a l l k e e p F T A
i n f o r m e d a b o u t t h e s t a t u s o f t h e p r o t e s t .
2 . A n i n t e r e s t e d p a r t y t h a t h a s f i l e d a p r o t e s t m u s t e x h a u s t a l l a d m i n i s t r a t i v e
r e m e d i e s w i t h t h e C o m m i s s i o n b e f o r e p u r s u i n g a p r o t e s t w i t h F T A .
P U B L I C R E C O R D S R E Q U E S T S
A l l r e q u e s t s f o r p r o c u r e m e n t r e l a t e d r e c o r d s a n d / o r i n f o r m a t i o n m u s t b e s u b m i t t e d t o t h e
C o m m i s s i o n ' s O f f i c e a n d B o a r d S e r v i c e s M a n a g e r f o r a p p r o p r i a t e a c t i o n . P r o c u r e m e n t
r e l a t e d r e c o r d s s h o u l d n o t b e d i s c l o s e d a s p u b l i c i n f o r m a t i o n u n t i l s t a f f r e c o m m e n d a t i o n
f o r a w a r d h a s b e e n f o r w a r d e d t o a l l i n t e r e s t e d p a r t i e s o r a s o t h e r w i s e a p p r o p r i a t e u n d e r
t h e C a l i f o r n i a P u b l i c R e c o r d s A c t a n d a p p l i c a b l e s t a t e a n d f e d e r a l l a w s , g u i d e l i n e s a n d
r e q u i r e m e n t s .
2 5
5 5
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C H A P T E R 3 - C O M P E T I T I V E S E A L E D B I D S ( " L O W B I D " )
A . P u b l i c U t i l i t i e s C o d e S e c t i o n I 3 0 2 3 2 r e q u i r e s t h a t t h e p u r c h a s e o f a l l s u p p l i e s ,
e q u i p m e n t , a n d m a t e r i a l s , a n d t h e c o n s t r u c t i o n o f a l l f a c i l i t i e s a n d w o r k s , w h e n
t h e e x p e n d i t u r e r e q u i r e d e x c e e d s t w e n t y - f i v e t h o u s a n d d o l l a r s ( $ 2 5 , 0 0 0 ) , m u s t b e
b y c o m p e t i t i v e s e a l e d b i d d i n g , a l s o k n o w n a s " l o w b i d " , c o n t r a c t i n g , w i t h t h e
c o n t r a c t l e t t o t h e l o w e s t r e s p o n s i v e , r e s p o n s i b l e b i d d e r . N o t i c e r e q u e s t i n g b i d s
m u s t b e p u b l i s h e d i n a t l e a s t o n e n e w s p a p e r o f g e n e r a l c i r c u l a t i o n . T h e
p u b l i c a t i o n m u s t b e m a d e a t l e a s t t e n ( I 0 ) d a y s b e f o r e t h e d a t e f o r r e c e i p t o f b i d s .
T h e r e s u l t i n g c o n t r a c t w i l l b e a f i x e d p r i c e c o n t r a c t .
B . I n o r d e r f o r c o m p e t i t i v e s e a l e d b i d d i n g t o b e m o s t e f f e c t i v e , t h e f o l l o w i n g
c o n d i t i o n s s h o u l d b e p r e s e n t i n t h e d e v e l o p m e n t o f a n I n v i t a t i o n f o r B i d s ( I F B ) :
1 . A c o m p l e t e , a d e q u a t e a n d s u f f i c i e n t l y g e n e r i c s p e c i f i c a t i o n i s d e v e l o p e d ;
2 . A d e q u a t e c o m p e t i t i o n i s a v a i l a b l e i n t h e m a r k e t p l a c e ( t w o o r m o r e
r e s p o n s i v e a n d r e s p o n s i b l e b i d d e r s w i l l c o m p e t e ) ; a n d
3 . T h e p r o c u r e m e n t l e n d s i t s e l f t o a f i r m - f i x e d p r i c e c o n t r a c t .
C . D i s c u s s i o n s a n d C o m m u n i c a t i o n s
I . B i d s s h a l l b e e v a l u a t e d w i t h o u t d i s c u s s i o n s w i t h b i d d e r s .
2 . I n f o r m a t i o n c o n c e r n i n g p r o p o s e d p r o c u r e m e n t s s h o u l d n o t b e r e l e a s e d
o u t s i d e t h e C o m m i s s i o n b e f o r e a n I n v i t a t i o n f o r B i d s i s r e l e a s e d , e x c e p t
f o r p r e - s o l i c i t a t i o n n o t i c e s a n d p u b l i c l y a v a i l a b l e g e n e r a l p r o j e c t
i n f o r m a t i o n .
D . P r e - B i d C o n f e r e n c e s
1 . T h e C o n t r a c t i n g O f f i c e r m a y u s e p r e - b i d c o n f e r e n c e s t o e x p l a i n
p r o c u r e m e n t r e q u i r e m e n t s .
2 . I f t h e C o m m i s s i o n r e q u i r e s a n y t y p e o f m a n d a t o r y p r e - b i d c o n f e r e n c e , s i t e
v i s i t , o r m e e t i n g , t h e I F B s h o u l d i n c l u d e t h e t i m e , d a t e , a n d l o c a t i o n o f t h e
m a n d a t o r y p r e - b i d s i t e v i s i t , c o n f e r e n c e o r m e e t i n g , a n d w h e n a n d w h e r e
p r o j e c t d o c u m e n t s , i n c l u d i n g f i n a l p l a n s a n d s p e c i f i c a t i o n s a r e a v a i l a b l e .
A n y m a n d a t o r y p r e - b i d s i t e v i s i t , c o n f e r e n c e o r m e e t i n g s h o u l d b e n o
s o o n e r t h a n a m i n i m u m o f f i v e ( 5 ) c a l e n d a r d a y s f o l l o w i n g t h e p u b l i c a t i o n
o f t h e I F B .
E . B i d A d d e n d a
I . I f i t b e c o m e s n e c e s s a r y t o m a k e c h a n g e s i n q u a n t i t y , s p e c i f i c a t i o n s ,
d e l i v e r y s c h e d u l e s , o p e n i n g d a t e s , o r o t h e r i t e m s , o r t o c o r r e c t a d e f e c t i v e
o r a m b i g u o u s I F B , t h e c h a n g e s h o u l d b e a c c o m p l i s h e d b y a d d e n d u m o f
t h e I F B .
2 . A d d e n d a t o a n I F B s h o u l d b e i d e n t i f i e d a s s u c h a n d s h o u l d r e q u i r e t h e
b i d d e r t o a c k n o w l e d g e r e c e i p t o f a l l a d d e n d a i s s u e d .
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5 6
F. Time OfBid Receipt
The IFB should specify a time for receipt of bids. Bids must be received in the
office designated in the IFB not later than the time identified in the IFB.
G. Late Bids
Unless otherwise specified in a particular bid solicitation, bids are considered late
based on the time clock at the 3rd floor Commission Receptionist Desk, located at
4080 Lemon Street, Riverside, CA 92501. Bids are considered late ifthe time
stamped by the Commission upon receipt ofthe bid is later than the deadline/time
identified in the IFB. Late bids will not be accepted by the Commission, unless a
bid is late owing solely to Commission mishandling or some other legitimate
extenuating factor, as determined in the Commission's sole discretion.
H. Receipt Of Bids
As bids are received, the Procurement Officer should secure and safeguard the
bids until the established time for bid opening.
I. Opening Of Bids
The Procurement Officer will coordinate the bid opening. All bids over $25,000
for construction received prior to the bid opening will be publicly opened, read
aloud to the persons present, and recorded. Bid opening documentation should
include the date. time, and place of bid opening and a tabulation of bidder names
and related bid amount. Such bid opening documentation should include the
signature of at least one witness.
J. Recording OfBids
Construction bids over the small purchase threshold of$25,000 that are publicly
opened will be recorded on a Bid Summary or Bid Tabulation sheet. The
Procurement Officer should certify the accuracy of the Bid Summary Sheet by
placing his/her signature thereon. The Commission's Procurement Officer should
ensure that these results are posted on the Commission internet site within a
reasonable time after bid opening.
K. Tie Bids
If two or more responsible and responsive bids are received for the same total or
unit price, quality and service being equal, the Commission may, at its discretion,
do any of the following:
1. Accept the one it chooses;
2. Accept the lowest bid made by negotiation with the tied bidders; ~r.
3. Establish a date and time to draw lots, which may be accomplished by
tossing a coin or pulling bidder names out of a hat, to determine the
winner. If this process is selected, the Commission should:
a. Advise the tied bidders in writing that a tie has occurred, advise them a
winner will be determined by drawing lots, and invite them to attend
the drawing.
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b . C o n d u c t t h e d r a w i n g o f l o t s o n t h e d a t e a n d t i m e p r e v i o u s l y
e s t a b l i s h e d w i t h a t l e a s t t w o i n d i v i d u a l s a s w i t n e s s e s . T h e
p r o c u r e m e n t f i l e s h o u l d r e f l e c t t h e n a m e s , t i t l e s , a n d d e p a r t m e n t s o f
t h e w i t n e s s e s . I f t h e w i t n e s s e s a r e n o t C o m m i s s i o n s t a f f , t h e n a m e ,
o r g a n i z a t i o n , a d d r e s s , a n d t e l e p h o n e n u m b e r o f t h e i n d i v i d u a l s s h o u l d
b e l i s t e d .
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5 8
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C H A P T E R 4 - D E S I G N - B U I L D C O N T R A C T S
1 . 0 P U R P O S E
A . A s s e t f o r t h i n P u b l i c C o n t r a c t C o d e ( P C C ) S e c t i o n 6 8 0 0 e t s e q . , t h e l e g i s l a t u r e
h a s d e t e r m i n e d t h a t t h e d e s i g n - b u i l d m e t h o d o f p r o c u r e m e n t s h o u l d b e e v a l u a t e d
f o r t h e p u r p o s e s o f e x p l o r i n g w h e t h e r t h e p o t e n t i a l e x i s t s f o r r e d u c e d p r o j e c t
c o s t s , e x p e d i t e d p r o j e c t c o m p l e t i o n , o r d e s i g n f e a t u r e s t h a t a r e n o t a c h i e v a b l e
t h r o u g h t h e t r a d i t i o n a l d e s i g n - b i d - b u i l d m e t h o d . T h e C o m m i s s i o n h a s b e e n
s e l e c t e d , a s o n e o f a l i m i t e d n u m b e r o f p a r t i c i p a n t s , t o p a r t i c i p a t e i n t h e D e s i g n -
B u i l d d e m o n s t r a t i o n p r o g r a m w i t h t h e S R - 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ( S R -
9 1 C I P ) .
B . F o r t h e p u r p o s e s o f t h i s C h a p t e r , " D e s i g n - B u i l d " m e a n s a m e t h o d o f p r o c u r i n g
d e s i g n a n d c o n s t r u c t i o n f r o m a s i n g l e s o u r c e . T h e s e l e c t i o n o f t h e s i n g l e s o u r c e
o c c u r s b e f o r e t h e d e v e l o p m e n t o f c o m p l e t e p l a n s a n d s p e c i f i c a t i o n s .
2 . 0 P R O C E D U R E S F O R D E S I G N - B U I L D C O N T R A C T S
A . T h e E x e c u t i v e D i r e c t o r m a y a d o p t a n y l a w f u l m e t h o d s , p r o c e d u r e s a n d c r i t e r i a
t h a t h e o r s h e d e t e r m i n e s a r e i n t h e b e s t i n t e r e s t o f t h e C o m m i s s i o n .
B .
c .
T h e T o l l P r o g r a m D i r e c t o r , t h r o u g h c o o r d i n a t i o n w i t h t h e P r o c u r e m e n t O f f i c e r ,
w i l l p r e p a r e d o c u m e n t s f o r t h e s o l i c i t a t i o n o f p r o p o s a l s f o r t h e S R - 9 1 C I P d e s i g n -
b u i l d p r o c u r e m e n t .
T h e d o c u m e n t s p r e p a r e d f o r t h e S R - 9 1 C I P d e s i g n - b u i l d p r o c u r e m e n t s h a l l
c o n t r o l o v e r a n y c o n f l i c t i n g p r o v i s i o n s c o n t a i n e d h e r e i n .
2 9
5 9
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C H A P T E R 5 - C O M P E T I T I V E L Y N E G O T I A T E D P R O C U R E M E N T S
1 . 0 N E G O T I A T E D P R O C U R E M E N T S - G E N E R A L
A . T h i s C h a p t e r o u t l i n e s t h e C o m m i s s i o n ' s p r o c e d u r e s f o r c o m p e t i t i v e l y n e g o t i a t e d
p r o c u r e m e n t s f o r c o n t r a c t s :
1 . N o t l e g a l l y r e q u i r e d t o b e p r o c u r e d t h r o u g h t h e l o w - b i d c o m p e t i t i v e
p r o c u r e m e n t m e t h o d p u r s u a n t t o P u b l i c U t i l i t i e s C o d e S e c t i o n 1 3 0 2 3 2 ;
a n d
2 . I n t e n d e d t o b e a w a r d e d o n t h e b a s i s o f b o t h p r i c e a n d n o n - p r i c e f a c t o r s .
B . A p r o c u r e m e n t i s " n e g o t i a t e d " i f d i s c u s s i o n s , n e g o t i a t i o n s , o r o t h e r e x c h a n g e s
b e t w e e n t h e C o m m i s s i o n a n d t h e o f f e r o r s a r e a n t i c i p a t e d a n d p l a n n e d i n o r d e r t o
m a x i m i z e t h e C o m m i s s i o n ' s a b i l i t y t o c o m m u n i c a t e , u n d e r s t a n d , a n d o b t a i n t h e
b e s t v a l u e f o r c o n t r a c t a w a r d .
c .
I . T h e e x c h a n g e s i n v o l v e b a r g a i n i n g , p e r s u a s i o n , a l t e r a t i o n o f a s s u m p t i o n s
a n d p o s i t i o n s , a n d g i v e - a n d - t a k e a p p l i e d t o p r i c e , s c h e d u l e , t e c h n i c a l
r e q u i r e m e n t s , t y p e o f c o n t r a c t , a n d o t h e r p r o p o s e d t e r m s .
2 . T h e e x c h a n g e s a f t e r e s t a b l i s h m e n t o f t h e c o m p e t i t i v e r a n g e o f p r i c e a n d
t e r m s a r e d o n e w i t h t h e i n t e n t o f a l l o w i n g t h e o f f e r o r t o r e v i s e i t s
p r o p o s a l , o n c e a n d p o t e n t i a l l y s e v e r a l t i m e s .
T h o u g h n o t a n a l l - i n c l u s i v e l i s t i n g , c o m p e t i t i v e l y n e g o t i a t e d p r o c u r e m e n t s c a n b e
u s e d f o r t h e f o l l o w i n g t y p e s o f p r o c u r e m e n t s :
1 . P r o f e s s i o n a l s e r v i c e s c o n t r a c t s f o r n o n - a r c h i t e c t - e n g i n e e r r e l a t e d s e r v i c e s ;
. m i s c e l l a n e o u s s e r v i c e c o n t r a c t s ;
2 . A r c h i t e c t - E n g i n e e r a n d r e l a t e d s e r v i c e s c o n t r a c t s a s f u r t h e r d e f i n e d a n d
s u b j e c t t o t h e l i m i t a t i o n s s p e c i f i e d i n S e c t i o n 6 . 0 o f t h i s C h a p t e r ;
3 . S p e c i a l i z e d e q u i p m e n t , c o m p u t e r s , t e l e c o m m u n i c a t i o n s e q u i p m e n t ,
m i c r o w a v e e q u i p m e n t a n d o t h e r r e l a t e d e l e c t r o n i c e q u i p m e n t a n d
a p p a r a t u s ; o r
4 . B e s t V a l u e , D e s i g n - b u i l d c o n t r a c t s d e s c r i b e d i n C h a p t e r 4 .
2 . 0 S O U R C E S E L E C T I O N T E C H N I Q U E S
A . T h e P r o c u r e m e n t O f f i c e r c a n c h o o s e f r o m a r a n g e o f s o u r c e s e l e c t i o n t e c h n i q u e s
f o r t h e c o m p e t i t i v e l y n e g o t i a t e d p r o c e s s b a s e d o n :
1 . W h a t i s s u i t a b l e f o r t h e s p e c i f i c c i r c u m s t a n c e s o f a r e q u i r e m e n t , a n d
2 . W h i c h t e c h n i q u e p r o v i d e s t h e b e s t o p p o r t u n i t y t o t r a d e o f f p r i c e / c o s t a n d
q u a l i t a t i v e b e n e f i t s i n o r d e r t o g a i n t h e b e s t v a l u e f o r t h e C o m m i s s i o n .
B . I n a c q u i s i t i o n s w h e r e t h e r e q u i r e m e n t i s c l e a r l y d e f i n a b l e a n d t h e r i s k o f
u n s u c c e s s f u l c o n t r a c t p e r f o r m a n c e i s m i n i m a l , a n d e x c l u d i n g c o n t r a c t s f o r
3 0
6 0
Architect-Engineer and related services, cost or price may play a dominant role as
a significantly important evaluation factor for award.
C. On the other hand, the less definitive the requirement, a requirement for technical
superiority, more development work required, or the greater the performance risk,
then the technical or past performance considerations play a more dominant role
as significantly important evaluation factors for award.
D. The Commission obtains best value in negotiated acquisitions by using any one or
a combination of selection approaches wherein the relative importance of cost or
price may vary with other non-cost or price factor(s). The Procurement Officer
and user department/project manager should select an approach that will provide
the Commission with the best offer based on the requirements, and on applicable
legal requirements.
E. All evaluation factors associated with a particular proposal should be identified
along with their relative importance. The Procurement Officer, in cooperation
with the user department/project manager, may utilize explicit factors, price
performance trade off, technically qualified/lowest price or other reasonable and
appropriate means of evaluating proposers.
F. Proposals will be solicited from an adequate number of qualified sources. In
determining sources to solicit, the Procurement Officer should use all reasonable
means available to ensure that an adequate number of potential qualified
proposers receive the solicitation in order to obtain maximum fair and open
competition.
3.0 PROPOSAL EVALUATION
A. The evaluation factors that will be considered in evaluating proposals should be
tailored to each procurement and should include only those factors that will have
an impact on the source selection decision. The evaluation factors that apply to a
particular procurement and the relative importance of those factors are within the
broad discretion of the Procurement Officer and/or the user department/project
manager.
B. The Procurement Officer may establish a formal evaluation committee, referred to
as the "Evaluation Committee," which will be charged with responsibility for
evaluating proposals, short listing firms, establishing a competitive range, and/or
recommending a firm or firms for contract award.
c.
1. Personnel engaged in the evaluation process should not discuss or reveal
information concerning the evaluations except to those individuals
participating in the same proceedings and only to the extent that
information is required in connection with such proceedings.
2. Divulging information during the evaluation, selection, and negotiation
phases to offerors or to personnel not having a need to know is prohibited
as it could jeopardize the evaluation process and resultant award.
The Evaluation Committee will evaluate each proposal in accordance with the
evaluation criteria in the solicitation. The Evaluation Committee's selection
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5 . 0
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d e c i s i o n i s s u b j e c t t o t h e f i n a l a p p r o v a l o f t h e C o m m i s s i o n o r t h e E x e c u t i v e
D i r e c t o r , a s r e q u i r e d u n d e r t h i s M a n u a l .
R E J E C T I O N O F P R O P O S A L S
A . T h e E v a l u a t i o n C o m m i t t e e m a y r e j e c t a l l p r o p o s a l s r e c e i v e d t h a t a r e d e t e r m i n e d
n o t t o b e i n t h e c o m p e t i t i v e r a n g e , i n c l u d i n g t h o s e p r o p o s a l s m a d e b y o f f e r o r s
w h o r e f u s e t o e x e c u t e a n y r e a s o n a b l y r e q u i r e d r e p r e s e n t a t i o n s a n d / o r
c e r t i f i c a t i o n s .
B . T h e C o m m i s s i o n , b a s e d u p o n t h e r e c o m m e n d a t i o n o f t h e E v a l u a t i o n C o m m i t t e e
o r t h e E x e c u t i v e D i r e c t o r , m a y r e j e c t a n y o r a l l p r o p o s a l s r e c e i v e d . T h e
E v a l u a t i o n C o m m i t t e e o r E x e c u t i v e D i r e c t o r m a y r e c o m m e n d r e j e c t i o n b y t h e
C o m m i s s i o n b e c a u s e :
1 . A l l o t h e r w i s e a c c e p t a b l e p r o p o s a l s r e c e i v e d a r e a t u n r e a s o n a b l e p r i c e s ;
2 . T h e p r o p o s a l s w e r e n o t i n d e p e n d e n t l y a r r i v e d a t i n o p e n c o m p e t i t i o n ,
w e r e c o l l u s i v e o r w e r e s u b m i t t e d i n b a d f a i t h ; o r
3 . F o r o t h e r r e a s o n s , r e j e c t i o n i s c l e a r l y i n t h e C o m m i s s i o n ' s b e s t i n t e r e s t .
N E G O T I A T I O N ; S E L E C T I O N
T h e m e t h o d s a n d p r o c e d u r e s f o r s e l e c t i o n a n d n e g o t i a t i o n w i l l b e d e t e r m i n e d b y t h e
P r o c u r e m e n t O f f i c e r , i n c o o r d i n a t i o n w i t h t h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r , a n d s e t
f o r t h i n t h e r e q u e s t f o r p r o p o s a l s .
S P E C I A L P R O V I S I O N S A P P L I C A B L E T O A R C H I T E C T - E N G I N E E R A N D
R E L A T E D S E R V I C E S
A . T h i s S e c t i o n p r e s c r i b e s g u i d e l i n e s a n d r e q u i r e m e n t s f o r t h e p r o c u r e m e n t o f
A r c h i t e c t u r a l - E n g i n e e r i n g ( " A - E " ) a n d r e l a t e d s e r v i c e s . A - E S e r v i c e s a r e d e f i n e d
a s p r o f e s s i o n a l s e r v i c e s o f a n a r c h i t e c t u r a l o r e n g i n e e r i n g n a t u r e t h a t a r e r e q u i r e d
b y l a w t o b e p e r f o r m e d b y a r e g i s t e r e d o r l i c e n s e d a r c h i t e c t o r e n g i n e e r . R e l a t e d
s e r v i c e s i n c l u d e : l a n d s u r v e y i n g a n d c o n s t r u c t i o n p r o j e c t m a n a g e m e n t . F o r t h e
p r o c u r e m e n t o f A - E a n d r e l a t e d s e r v i c e s , t h e P r o c u r e m e n t O f f i c e r s h o u l d f o l l o w
t h e p r o c e d u r e s s e t f o r t h i n t h i s S e c t i o n 6 . 0 , i n a d d i t i o n t o t h e p e r t i n e n t p r o c e d u r e s
s e t f o r t h e l s e w h e r e i n t h i s C h a p t e r .
B . I f t h e p r o c u r e m e n t i s f o r A - E a n d r e l a t e d s e r v i c e s , t h e s e l e c t i o n m u s t b e b a s e d o n
t h e d e m o n s t r a t e d c o m p e t e n c e a n d q u a l i f i c a t i o n s o f p r o s p e c t i v e c o n t r a c t o r s , a n d
s h o u l d f o l l o w t h e p r o c e d u r e s s e t f o r t h i n G o v e r n m e n t C o d e 4 5 2 5 , e t s e q . , a n d ,
w h e n a p p l i c a b l e , t h e l a w s a n d r e g u l a t i o n s t h a t g o v e r n t h e p r o c u r e m e n t o f d e s i g n -
r e l a t e d s e r v i c e s w i t h f e d e r a l f u n d s ( s e e e . g . , T i t l e 2 3 U . S . C . 1 1 2 , L e t t i n g o f
C o n t r a c t s a n d 2 3 C F R 1 7 2 , A d m i n i s t r a t i o n o f E n g i n e e r i n g a n d D e s i g n R e l a t e d
S e r v i c e C o n t r a c t s ) . T h e s e s e r v i c e s s h o u l d b e a c q u i r e d b a s e d o n a t w o - s t e p , s e a l e d
b i d d i n g p r o c e d u r e , w h e r e b y q u a l i f i c a t i o n s a r e p r e s e n t e d i n a s e p a r a t e s e a l e d
e n v e l o p e f r o m a f i r m ' s p r i c e p r o p o s a l . T h e p r o p o s a l s s h o u l d b e i n i t i a l l y
e v a l u a t e d b a s e d o n q u a l i f i c a t i o n s o n l y , a n d p r i c e n e g o t i a t i o n s s h o u l d b e
c o m m e n c e d w i t h t h e p r o p o s e r d e t e r m i n e d b y t h e C o m m i s s i o n t o b e m o s t
3 2
6 2
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q u a l i f i e d . I f t h e C o m m i s s i o n i s u n a b l e t o n e g o t i a t e s a t i s f a c t o r y t e r m s , a t a f a i r
a n d r e a s o n a b l e p r i c e , w i t h t h e p r o p o s e r c o n s i d e r e d t o b e m o s t q u a l i f i e d , t h e n
n e g o t i a t i o n s s h o u l d b e t e r m i n a t e d w i t h t h a t p r o p o s e r a n d c o m m e n c e d w i t h t h e
n e x t m o s t q u a l i f i e d p r o p o s e r .
3 3
6 3
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C H A P T E R 6 - S I M P L I F I E D P U R C H A S E P R O C E D U R E S
1 . 0 G E N E R A L
A . P r o c u r e m e n t o f m a t e r i a l s , s u p p l i e s , o r s e r v i c e s b y t h e C o m m i s s i o n s h o u l d a d h e r e
t o t h e p r o c e d u r e s i n t h i s M a n u a l , a s d e s c r i b e d i n C h a p t e r 2 , S e c t i o n l . G . T h e
p r o c e d u r e s e n s u r e t h a t t h e a p p r o p r i a t e a u t h o r i z a t i o n s a r e s e c u r e d f o r t h e t y p e o f
p r o c u r e m e n t m a d e , a n d t h a t t h e m i n i m u m r e q u i r e m e n t s a s s o c i a t e d w i t h t h e
m a t e r i a l s , e q u i p m e n t , s u p p l i e s o r s e r v i c e s r e q u e s t e d a r e p r o c u r e d i n a f a i r a n d
o p e n m a n n e r .
B . T h i s C h a p t e r s e t s f o r t h t h e p r o c e d u r e s f o r s m a l l p u r c h a s e s a n d o t h e r s i m p l i f i e d
p u r c h a s e p r o c e d u r e s . T h e s e p u r c h a s e s s h o u l d b e m a d e c o m p e t i t i v e l y e x c e p t
w h e r e i t i s i n t h e b e s t i n t e r e s t s o f t h e C o m m i s s i o n t o a c c o m p l i s h s u c h p u r c h a s e s
n o n - c o m p e t i t i v e l y . J u s t i f i c a t i o n f o r s u c h n o n - c o m p e t i t i v e p r o c u r e m e n t s h o u l d b e
m a d e , i n w r i t i n g , a n d m a i n t a i n e d i n t h e p r o c u r e m e n t r e c o r d .
2 . 0 R E Q U I R E M E N T S F O R M I C R O P U R C H A S E S
A .
B .
I f t h e p u r c h a s e p r i c e f o r r e q u i r e d s u p p l i e s , e q u i p m e n t , s e r v i c e s a n d / o r m a t e r i a l s i s
c o n s i d e r e d a m i c r o p u r c h a s e a s d e f i n e d i n C h a p t e r 2 , S e c t i o n l . G , t h e n m u l t i p l e
q u o t e s a r e n o t r e q u i r e d ; h o w e v e r , s u c h p u r c h a s e s s h o u l d b e f a i r l y p r i c e d u s i n g a
p u r c h a s e t e c h n i q u e t h a t b e s t s e r v e s t h e n e e d s o f t h e C o m m i s s i o n , a n d r o t a t e d
a m o n g c o m m e r c i a l v e n d o r s o f f e r i n g c o m p e t i t i v e p r i c i n g .
M i c r o p u r c h a s e s m a y b e a c c o m p l i s h e d b y s e c u r i n g o n e p r o p o s a l o r q u o t a t i o n f r o m
a c o m m e r c i a l v e n d o r o f f e r i n g s u p p l i e s , e q u i p m e n t o r m a t e r i a l s t o t h e p u b l i c i n
s u b s t a n t i a l q u a n t i t i e s a n d t h e p r i c e i s d e e m e d t o b e f a i r a n d r e a s o n a b l e .
a . F o r F T A - f u n d e d p r o c u r e m e n t s , t h e d e t e r m i n a t i o n t h a t t h e p r i c e i s f a i r a n d
r e a s o n a b l e a n d h o w t h e d e t e r m i n a t i o n w a s d e r i v e d m u s t b e i n c l u d e d a s
d o c u m e n t a t i o n i n t h e p r o c u r e m e n t f i l e .
C . I f o r a l q u o t e s a r e o b t a i n e d , w r i t t e n r e c o r d o f t h e q u o t e s s h o u l d b e r e t a i n e d . T h e
r e c o r d s h o u l d i n c l u d e , a t a m i n i m u m , v e n d o r n a m e , t e l e p h o n e n u m b e r a n d
a d d r e s s , n a m e o f p e r s o n p r o v i d i n g t h e q u o t e , a n d t e r m s .
3 . 0 U S E O F S M A L L P U R C H A S E P R O C E D U R E S
A . F o r s m a l l p u r c h a s e s a s d e f i n e d i n C h a p t e r 2 , S e c t i o n l . G , s t a f f s h o u l d o b t a i n a
m i n i m u m o f t h r e e ( 3 ) w r i t t e n q u o t a t i o n s w i t h r e a s o n a b l e e f f o r t s t o i n c l u d e a t l e a s t
o n e D i s a d v a n t a g e d B u s i n e s s E n t e r p r i s e ( D B E ) v e n d o r a n d , w h e n p r a c t i c a b l e a n d
a p p r o p r i a t e , a n a w a r d s h o u l d b e m a d e o n t h e b a s i s o f l o w e s t p r i c e .
B . F o r p u b l i c w o r k s p r o j e c t s ( i . e . , m a i n t e n a n c e , r e p a i r o r c o n s t r u c t i o n w o r k ) a n d
p l a n n e d s o l i c i t a t i o n s f o r s e r v i c e s d e f i n e d a s s m a l l p u r c h a s e s i n a c c o r d a n c e w i t h
C h a p t e r 2 , S e c t i o n I . G , r e v i e w b y t h e P r o c u r e m e n t O f f i c e r p r i o r t o t h e s o l i c i t a t i o n
o f q u o t e s i s r e q u i r e d i n o r d e r t o e n s u r e c o m p l i a n c e w i t h r e l e v a n t i n s u r a n c e
r e q u i r e m e n t s , a p p l i c a b l e l e g a l m a n d a t e s , e . g . , i n s u r a n c e , b o n d i n g , p r e v a i l i n g
w a g e , a n d p a y r o l l r e c o r d s .
3 4
6 4
c. The Procurement Officer should use and/or authorize the Small Purchase
Procedures that are most suitable, efficient, and economical based on the
circumstances of each procurement and determine that the price is fair and
reasonable.
4.0 PROHIBITED USE OF SMALL PURCHASE PROCEDURES
The Procurement Officer and or Commission staff may not divide, split or fragment a
procurement totaling more than the Commission's small purchase limitation into several
purchases that are less than the limit in order to use the Small Purchase Procedures.
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C H A P T E R 7 - N O N - C O M P E T I T I V E A N D E M E R G E N C Y
P R O C U R E M E N T S A N D R E M E D I A L M E A S U R E S
1 . 0 N O N - C O M P E T I T I V E P R O C U R E M E N T S
A . T h e n o n - c o m p e t i t i v e p r o c u r e m e n t o f g o o d s a n d s e r v i c e s , w h i c h o t h e r w i s e r e q u i r e
c o m p e t i t i v e p r o c u r e m e n t m a y b e a u t h o r i z e d u n d e r o n e o r m o r e o f t h e f o l l o w i n g
c i r c u m s t a n c e s , s u b j e c t t o a n y m i n i m u m C o m m i s s i o n v o t e r e q u i r e d b y a p p l i c a b l e
l a w :
1 . T h e C o m m i s s i o n h a s a d v e r t i s e d t h e c o n t r a c t a s r e q u i r e d b y t h i s M a n u a l
a n d h a s u n d e r t a k e n r e a s o n a b l e e f f o r t s t o s o l i c i t p o t e n t i a l c o n t r a c t o r s , b u t
h a s d e t e r m i n e d t h a t c o m p e t i t i o n i s i n a d e q u a t e ;
2 . T h e r e i s o n l y a s i n g l e s o u r c e o f s u p p l y a v a i l a b l e , o r o n l y o n e c o n t r a c t o r i s
q u a l i f i e d t o p r o v i d e t h e s e r v i c e o r p r o d u c t ;
3 . T h e g o o d s o r s e r v i c e s a r e t o b e p r o v i d e d b y a g o v e r n m e n t o r o t h e r p u b l i c
e n t i t y ;
4 . T h e g o o d s o r s e r v i c e s a r e t o b e p r o v i d e d p u r s u a n t t o a n a m e n d m e n t o f a n
e x i s t i n g c o n t r a c t t h a t d o e s n o t m a t e r i a l l y a l t e r t h e t e r m s a n d c o n d i t i o n s o f
t h e c o n t r a c t ( o t h e r t h a n t o e x t e n d t h e t e r m a n d / o r i n c r e a s e c o m p e n s a t i o n t o
p r o v i d e f o r t h e e x t e n d e d t e r m o r f o r a d d i t i o n a l g o o d s / s e r v i c e s t o b e
p r o v i d e d u n d e r s u b s t a n t i a l l y t h e s a m e t e r m s o f t h e o r i g i n a l c o n t r a c t ) ,
p r o v i d e d t h a t s u c h r e n e w a l , e x t e n s i o n o r a m e n d m e n t i s a u t h o r i z e d o r
p e r m i t t e d b y t h e c o n t r a c t ;
5 . T h e e q u i p m e n t t o b e p u r c h a s e d i s o f a t e c h n i c a l n a t u r e a n d t h e
p r o c u r e m e n t t h e r e o f w i t h o u t a d v e r t i s i n g i s n e c e s s a r y i n o r d e r t o a s s u r e
s t a n d a r d i z a t i o n o f e q u i p m e n t a n d i n t e r c h a n g e a b i l i t y o f p a r t s ;
6 . T h e i t e m t o b e p u r c h a s e d i s a c a p i t a l m a i n t e n a n c e i t e m t h a t i s a v a i l a b l e
o n l y f r o m t h e o r i g i n a l m a n u f a c t u r e r o r s u p p l i e r o r i s r e q u i r e d t o m a i n t a i n
s y s t e m o p e r a t i o n a l c o m p a t i b i l i t y a n d c o n n e c t i v i t y w i t h t h e e x i s t i n g
s y s t e m ( s ) ; �
7 . T h e c o n t r a c t i s f o r e m p l o y m e n t s e r v i c e s ;
8 . T h e c o n t r a c t i s o n e f o r w h i c h o n l y p e r d i e m a n d t r a v e l e x p e n s e s a r e p a i d
a n d t h e r e i s n o p a y m e n t f o r s e r v i c e s r e n d e r e d ; a n d
9 . T h e C o m m i s s i o n i s p i g g y b a c k i n g o n a n e x i s t i n g a g r e e m e n t b e t w e e n a
c o n t r a c t o r a n d a n y p u b l i c a g e n c y o r e n t i t y w i t h i n t h e C o u n t y o f R i v e r s i d e
a n d / o r t h e C o u n t y o f S a n B e r n a r d i n o , o r o t h e r p u b l i c e n t i t i e s i f : ( a ) t h e
p r o p o s e d C o m m i s s i o n c o n t r a c t i s f o r t h e s a m e m a t e r i a l s c o p e o f w o r k a s
t h e o t h e r c o n t r a c t ; ( b ) t h e p r o p o s e d C o m m i s s i o n c o n t r a c t c o n t a i n s
s u b s t a n t i a l l y t h e s a m e t e r m s a s t h e o t h e r c o n t r a c t ; a n d ( c ) t h e o t h e r
c o n t r a c t w a s c o m p e t i t i v e l y p r o c u r e d i n a c c o r d a n c e w i t h r e q u i r e m e n t s
a p p l i c a b l e t o s u c h o t h e r a g e n c y ' s p r o c u r e m e n t s ; o r
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6 6
10. The provisions listed under Chapter 8, Section 3.0 regarding federally
funded sole source, non-competitive, sole source procurements are
applicable.
11. Except as may otherwise be limited by applicable law, the Commission
determines that a non-competitive procurement is in the public interest and
in the best interest of the Commission.
C. Except as limited by applicable law, the Executive Director shall have authority to
determine that non-competitive procurements are permitted under paragraph A,
subparagraphs ( 1) through ( 11) for contracts for amounts less than or equal to
$100,000. Commission approval is required for contracts over $100,000. Each
decision to proceed with a non-competitive procurement must be supported by a
written justification that is approved by the Executive Director or Procurement
Officer, as required under this Manual.
D. The Procurement Officer will take action, whenever possible and in coordination
with the user department/project manager, to avoid the need to continue to
procure the same ·supply, service, or construction without competition.
E. A non-competitive or sole source procurement, where competition is legally
required, should not be justified on the basis of any of the following
circumstances:
1.
2.
The lack of adequate advance planning for the procurement of the required
commodities, services, or other items;
Delays in the procurement caused by administrative delays, lack of
sufficient procurement personnel, or improper handling of procurement
requests or competitive procedures; or
3. Pending expiration of budget authority.
F. The Procurement Officer should ensure that each non-competitive contract
contains all of the required clauses, representations, and certifications, in
accordance with the applicable laws, regulations, or Commission adopted policy.
G. The Procurement Officer should ensure that proper records of each non-
competitive procurement are maintained.
2.0 EMERGENCY PROCUREMENTS; REMEDIAL MEASURES
A. The Commission may award a contract on an emergency basis if the requirement
is essential to deal with an existing emergency condition, as defined below in
Paragraph "B", and the Executive Director may award a contract when necessary
as a remedial measure as defined below in Paragraph "C". The emergency
procurement of supplies or services and procurements as a remedial measure
should be limited to quantities and time periods sufficient to meet the immediate
threat and should not be used to meet long-term requirements.
B. For purposes of an emergency procurement under this Chapter, an "emergency
condition" is a situation (such as a flood, epidemic, riot, equipment failure, or any
other reason declared by the Commission) which creates an immediate threat to
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t h e p u b l i c h e a l t h , w e l f a r e , o r s a f e t y . T h e e x i s t e n c e o f a n e m e r g e n c y c o n d i t i o n
c r e a t e s a n i m m e d i a t e n e e d f o r s u p p l i e s , s e r v i c e s , o r c o n s t r u c t i o n w h i c h c a n n o t b e
m e t t h r o u g h n o r m a l p r o c u r e m e n t m e t h o d s , a n d t h e l a c k o f w h i c h w o u l d s e r i o u s l y
t h r e a t e n o n e ( 1 ) o r m o r e o f t h e f o l l o w i n g :
I . T h e h e a l t h o r s a f e t y o f a n y p e r s o n ;
2 . T h e p r e s e r v a t i o n o r p r o t e c t i o n o f p r o p e r t y ;
3 . T h e c o n t i n u a t i o n o f n e c e s s a r y C o m m i s s i o n f u n c t i o n s ; o r
4 . C o n t r a c t d e l a y s t h a t c o u l d r e s u l t i n a n i n c r e a s e t o t h e c o s t o f t h e p r o j e c t .
I n t h e c a s e o f c o n t r a c t s f o r s e r v i c e s , t h e E x e c u t i v e D i r e c t o r m a y d e c l a r e t h e
e m e r g e n c y c o n d i t i o n .
C . T h e E x e c u t i v e D i r e c t o r m a y a u t h o r i z e t h e x p e n d i t u r e o f f u n d s p r e v i o u s l y
a p p r o p r i a t e d b y t h e C o m m i s s i o n f o r t h e d i r e c t p u r c h a s e s o f g o o d s a n d s e r v i c e s ,
w i t h o u t f o l l o w i n g b i d r e q u i r e m e n t s ( i ) w h e n a f i n d i n g i s m a d e t h a t i m m e d i a t e
r e m e d i a l m e a s u r e s a r e n e c e s s a r y t o a v e r t o r a l l e v i a t e d a m a g e t o p r o p e r t y , o r t o
r e p l a c e , r e p a i r , o r r e s t o r e d a m a g e d o r d e s t r o y e d p r o p e r t y , o f t h e C o m m i s s i o n a n d
a r e n e c e s s a r y i n o r d e r t o e n s u r e t h a t t h e f a c i l i t i e s o f t h e C o m m i s s i o n a r e a v a i l a b l e
t o s e r v e t h e t r a n s p o r t a t i o n n e e d s o f t h e g e n e r a l p u b l i c , a n d u p o n d e t e r m i n i n g t h a t
a v a i l a b l e r e m e d i a l m e a s u r e s , i n c l u d i n g p r o c u r e m e n t o r c o n s t r u c t i o n i n
c o m p l i a n c e w i t h P u b l i c U t i l i t i e s C o d e S e c t i o n s 1 3 0 2 3 2 , 1 3 0 2 3 3 , a n d 1 3 0 2 3 4 , a r e
i n a d e q u a t e .
D . A c o n t r a c t p r o c u r e d o n a n e m e r g e n c y b a s i s o r a s a r e m e d i a l m e a s u r e s h o u l d n o t
b e m o d i f i e d t o e x p a n d t h e s c o p e o r e x t e n d t h e t i m e o f t h e p r o c u r e m e n t u n l e s s a
l i m i t e d n u m b e r o f a d d i t i o n a l c o m m o d i t i e s , s e r v i c e s , o r o t h e r i t e m s a r e n e e d e d t o
f i l l a n o n g o i n g e m e r g e n c y r e q u i r e m e n t u n t i l r e g u l a r p r o c u r e m e n t a c t i o n
p r o c e d u r e s i n i t i a t e d u n d e r o t h e r C h a p t e r s i n t h i s M a n u a l c a n b e c o m p l e t e d .
E . T h e E x e c u t i v e D i r e c t o r m u s t , a f t e r a n e m e r g e n c y e x p e n d i t u r e i n e x c e s s o f h i s / h e r
d e l e g a t e d s i g n a t u r e a u t h o r i t y , a n d a f t e r a n e x p e n d i t u r e n e c e s s a r y a s a r e m e d i a l
m e a s u r e , s u b m i t t o t h e C o m m i s s i o n a p r o c u r e m e n t s u m m a r y e x p l a i n i n g t h e
n e c e s s i t y f o r t h e e x p e n d i t u r e .
F . T h e P r o c u r e m e n t O f f i c e r s h o u l d e n s u r e t h a t e a c h e m e r g e n c y p r o c u r e m e n t
c o n t r a c t a n d / o r c o n t r a c t e n t e r e d i n t o a s a r e m e d i a l m e a s u r e c o n t a i n s t h e r e q u i r e d
c l a u s e s , r e p r e s e n t a t i o n s , a n d c e r t i f i c a t i o n s , i n a c c o r d a n c e w i t h t h e r e q u i r e m e n t s o f
t h i s M a n u a l .
G . T h e P r o c u r e m e n t O f f i c e r s h o u l d e n s u r e t h a t p r o p e r r e c o r d s o f e a c h n o n -
c o m p e t i t i v e p r o c u r e m e n t a r e m a i n t a i n e d i n a c c o r d a n c e w i t h t h e r e q u i r e m e n t s o f
t h i s M a n u a l .
3 . 0 W R I T T E N J U S T I F I C A T I O N F O R E M E R G E N C Y A N D O T H E R N O N -
C O M P E T I T I V E P R O C U R E M E N T S
A . I n e a c h i n s t a n c e w h e r e t h e n o n - c o m p e t i t i v e p r o c u r e m e n t p r o c e d u r e s s e t f o r t h i n
t h i s C h a p t e r a r e u s e d , t h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r i s r e q u i r e d t o p r e p a r e
3 8
6 8
B.
a written statement recording all of the facts that provide justification for
proceeding with the non-competitive or emergency procurement.
The Procurement Officer must approve the justification for all non-competitive
procurements described under this chapter before such a procurement can
proceed.
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C H A P T E R 8 - R E F E R E N C E S T O A P P L I C A B L E L A W S ! R E G U L A T I O N S
1 . 0 G E N E R A L
A . T h i s M a n u a l l i s t s r e f e r e n c e s t o t h e v a r i o u s f e d e r a l , s t a t e , a n d l o c a l r e g u l a t i o n s , t o
w h i c h t h e M a n u a l w a s w r i t t e n t o c o n f o r m a n d / o r c o m p l y .
B . T h e P r o c u r e m e n t O f f i c e r w i l l b e r e s p o n s i b l e , i n c o o p e r a t i o n w i t h t h e
C o m m i s s i o n ' s G e n e r a l C o u n s e l , f o r r e v i e w i n g t h e s e r e f e r e n c e s f r o m t i m e t o t i m e
i n o r d e r t o r e v i e w n e w r e q u i r e m e n t s a n d t o n o t e u p d a t e s t o t h e e x i s t i n g
r e g u l a t i o n s .
2 . 0 R E F E R E N C E S
A .
B .
F o r t h e C o m m i s s i o n ' s c a p i t a l p r o j e c t s a n d c o n t r a c t s f o r g o o d s a n d s e r v i c e s
u t i l i z i n g F e d e r a l T r a n s i t A d m i n i s t r a t i o n ' s ( F T A ) o r F e d e r a l H i g h w a y
A d m i n i s t r a t i o n ( F H W A ) f u n d s , t h e p r o v i s i o n s i n c l u d e d i n t h e M a n u a l w i l l a p p l y
o n l y t o t h e e x t e n t t h a t t h e y d o n o t c o n f l i c t w i t h F T A o r F H W A r e q u i r e m e n t s ,
i n c l u d i n g t h e s t a n d a r d s o f F T A C i r c u l a r 4 2 2 0 . 1 F , o r t h e m o s t c u r r e n t v e r s i o n
t h e r e o f , e n t i t l e d " T h i r d P a r t y C o n t r a c t i n g R e q u i r e m e n t s " o r F H W A F o r m
F H W A - 1 2 7 3 e n t i t l e d " R e q u i r e d C o n t r a c t P r o v i s i o n s F e d e r a l - A i d C o n s t r u c t i o n
C o n t r a c t s . " I n c a s e o f a n y c o n f l i c t , t h e a p p l i c a b l e f e d e r a l s t a n d a r d s s h a l l g o v e r n .
T h e f o r e g o i n g d o c u m e n t s , t h o u g h n o t a l l - i n c l u s i v e , s e t f o r t h r e q u i r e m e n t s t h a t t h e
C o m m i s s i o n m u s t c o m p l y w i t h i n t h e s o l i c i t a t i o n , s e l e c t i o n a n d a d m i n i s t r a t i o n o f
c o n t r a c t s f u n d e d b y t h e F T A a n d F H W A , r e s p e c t i v e l y .
F o r p r o j e c t s f u n d e d b y C a l t r a n s a n d / o r F H W A , t h e s e l e c t i o n p r o c e s s s h a l l b e i n
a c c o r d a n c e w i t h C h a p t e r 1 0 o f C a l t r a n s ' L o c a l A s s i s t a n c e P r o c e d u r e s M a n u a l .
h t t p : / / w w w . d o t . c a . g o v / h g / L o c a i P r o g r a m s / l a m / p r o g p / p 1 O c o n s l . p d f .
C . F T A C i r c u l a r 4 2 2 0 . 1 F ( o r t h e m o s t c u r r e n t v e r s i o n t h e r e o f ) s e t s f o r t h t h e
r e q u i r e m e n t s t h e C o m m i s s i o n m u s t a d h e r e t o i n t h e s o l i c i t a t i o n , a w a r d , a n d
a d m i n i s t r a t i o n o f i t s t h i r d p a r t y c o n t r a c t s . F T A C i r c u l a r 4 2 2 0 . 1 F a p p l i e s t o a l l
F T A g r a n t e e s a n d s u b g r a n t e e s t h a t c o n t r a c t w i t h t h i r d p a r t i e s u n d e r F T A
a s s i s t a n c e p r o g r a m s .
a . I n a d d i t i o n t o t h e r e q u i r e m e n t s s e t f o r t h i n t h i s C h a p t e r 8 , t h e F T A s t a n d a r d s
f o r c o m p e t i t i o n a r e s e t f o r t h g e n e r a l l y i n C h a p t e r 1 h e r e o f a n d t h e F T A
p r o c e d u r e s f o r c o m p e t i t i v e s e a l e d b i d ( " l o w b i d " ) p r o c u r e m e n t s a n d
c o m p e t i t i v e l y n e g o t i a t e d p r o c u r e m e n t s a r e s e t f o r t h i n C h a p t e r s 3 a n d 5
h e r e o f , r e s p e c t i v e l y .
D . S o m e o f t h e r e q u i r e m e n t s i n c l u d e t h e f o l l o w i n g :
1 . P r e - A w a r d A u d i t s . A p r e - a w a r d ( p r e - n e g o t i a t i o n ) a u d i t s h a l l b e
c o m p l e t e d , a s r e q u i r e d b a s e d o n t h e p a r t i c i p a t i n g s t a t e o r f e d e r a l f u n d s , f o r
e a c h c o n s u l t a n t c o n t r a c t , i n c l u d i n g t h o s e c o n t r a c t s w h e r e t h e c o n s u l t a n t
w a s p r e v i o u s l y i d e n t i f i e d a s a " h i g h - r i s k " r e c i p i e n t a s d e s c r i b e d i n 4 9 C F R
P a r t 1 8 . 1 2 .
4 0
7 0
2. Brooks Act Provisions. The provisions ofthe Brooks Act (40 USC 544)
require local agencies to award federally funded engineering and design
contracts on the basis of fair and open competitive negotiations,
demonstrated competence, and professional qualifications (23 CFR,
Section 172).
3. Required Contract Provisions/Forms include:
a. Disadvantaged Business Enterprise
• Notice to Proposers Disadvantaged Business Enterprise
Information
• Standard Agreement for Subcontractor/DEE Participation
• Local Agency Proposer UDBE Commitment (Consultant
Contracts)
• Local Agency Proposer DBE Information (Consultant Contract)
• Final Report-Utilization of Disadvantaged Business Enterprises
(DBE), First-Tier
• Subcontractor Listing
b. Federal Lobbying Restrictions, Title 31 U.S.C. Section 1352
• Non-lobbying Certification for Federal-aid Contracts
• Disclosure of Lobbying
4. Caltrans/FWHA Authorization to Proceed. FHW A or Caltrans acting in
FHWA's behalf must give the local agency an "Authorization to Proceed"
with a project prior to the performance of any work for which federal
reimbursement is to be requested, including the pre-award audit. Copies of
the "Authorization to Proceed" and the consultant contract must be
retained in the project files for future audit purposes.
5. Certification of Consultant and Local Agency. The Procurement Officer
will be responsible for ensuring that, when required, the certifications
shown in Exhibits I 0-F, "Certification of Consultant," and I 0-G,
"Certification of Local Agency" of the Caltrans Local Assistance
Procedures Manual are incorporated into the solicitation and executed by
the appropriate signatories.
a. The certifications must be executed by a principal or authorized
corporate official of the consultant, and by a principal administrative
officer of the governmental agency responsible for the selection of the
consultant. It is essential that these certifications be preserved in the
project files.
9_£. Though not an all-inclusive listing, the following laws, regulations and code
sections are applicable to Commission contracts:
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F e d e r a l S t a t u t e , R e g u l a t i o n s ,
P o l i c i e s , a n d A g r e e m e n t s
S u b j e c t
4 9 C F R P a r t 1 8
4 9 C F R P a r t 2 6
F T A C i r c u l a r 4 2 2 0 . 1 x
F T A C i r c u l a r 5 0 1 0 . 1 x
M a s t e r A g r e e m e n t
T F e d e r a l A c q u i s i t i o n R e g u l a t i o n
2 3 U . S . C . 1 1 4 / 2 3 C F R 6 3 3
2 3 U . S . C . 3 1 5 / 4 9 C F R 1 . 4 8
A d m i n i s t r a t i v e R e q u i r e m e n t s f o r G r a n t s & C o o p e r a t i v e
A g r e e m e n t s
P a r t i c i p a t i o n b y M i n o r i t y B u s i n e s s E n t e r p r i s e s ;
D i s a d v a n t a g e B u s i n e s s E n t e r p r i s e ( D B E ) P r o g r a m
T h i r d P a r t y C o n t r a c t i n g R e q u i r e m e n t s
G r a n t M a n a g e m e n t G u i d e l i n e s
T e r m s & C o n d i t i o n s o f G r a n t e e A d m i n i s t r a t i o n o f P r o j e c t s
S u p p o r t e d & F u n d e d b y t h e F T A
F e d e r a l A c q u i s i t i o n R e g u l a t i o n ( F A R ) P a r t 3 1 C o n t r a c t
C o s t P r i n c i p l e s a n d P r o c e d u r e s
F o r m F H W A - 1 2 7 3 e n t i t l e d " R e q u i r e d C o n t r a c t P r o v i s i o n s
F e d e r a l - A i d C o n s t r u c t i o n C o n t r a c t s . "
C A S t a t e C o d e s S e c t i o n ( s ) I
C i v i l C o d e
C i v i l C o d e _
S u b j e c t
C o d e o f C i v i l
P r o c e d u r e
G o v e r n m e n t C o d e 4 5 2 5 e t s e q .
G o v e r n m e n t C o d e i 6 2 5 0 - 6 2 7 0
G o v e r n m e n t C o d e
L a b o r C o d e
L a b o r C o d e - - -
3 2 4 7 - 3 2 4 8 ���� P a y m e n t B o n d
3 3 2 0 P a y m e n t s t o P r i m e D e s i g n P r o f e s s i o n a l s
9 9 5 . 3 1 1 4 B o n d I s s u e r R e q u i r e m e n t s
A r c h i t e c t & E n g i n e e r i n g S e r v i c e s
P u b l i c R e c o r d s D i s c l o s u r e
5 9 5 6 e t s e q _ I n f r a s t r u c t u r e . P r o j e c t s
i
I
4
1 7 7 7 . 1 _ _ D e b a r m _ e n t b y C a l i f o r n i a L a b o r C o m m i s s i o n e r I
1 7 7 0 - 1 7 8 0 - P r e v a i l i n g W a g e , W o r k H o u r s , C e r t i f i e d P a y r o l l
R e c o r d s , A p p r e n t i c e s
P u b l i c C o n t r a c t C o d e 1 1 0 3
P u b l i c C o n t r a c t C o d e
1 1 0 4
P u b l i c C o n t r a c t C o d e 3 3 0 0
P u b l i c . C o n t r a c t C o d e 3 4 0 0
P u b l i c C o n t r a c t C o d e 4 1 0 0 - 4 1 1 4
P u b l i c C o n t r a c t C o d e 5 1 0 0 - 5 1 0 7
R e s p o n s i b i l i t y o n P u b l i c W o r k s C o n t r a c t s I
P l a n s a n d S p e c i f i c a t i o n s
C o n t r a c t o r ' s L i c e n s e
B r a n d N a m e O R E q u a l ; R e s t r i c t i v e C l a u s e s _
S u b c o n t r a c t i n g
R e l i e f o f B i d d e r s
P u b l i c C o n t r a c t C o d e 6 1 0 0 - 6 6 1 0 A w a r d i n g o f C o n t r a c t s
P u b l i c C o n t r a c t C o d e 6 8 0 0 - 6 8 1 3 D e s i g n / B u i l d D e m o n s t r a t i o n P r o g r a m
P u b l i c C o n t r a c t C o d e 7 1 0 0 - 7 2 0 0 C o n t r a c t C l a u s e s , N o n - C o l l u s i o n A f f i d a v i t
P u b l i c C o n t r a c t C o d e
P u b l i c C o n t r a c t C o d e
P u b l i c C o n t r a c t C o d e
7 1 0 3
P a y m e n t B o n d f o r P u b l i c W o r k s > $ 2 5 , 0 0 0
9 2 0 1 - 9 2 0 3 C l a i m s a n d D i s p u t e s _ -
1 0 3 3 5 e t s e q . S e r v i c e C o n t r a c t s
P u b l i c C o n t r a c t C o d e 2 0 l O l P r e q u a l i f i c a t i o n - - - - _ - - -
P u b l i c C o n t r a c t C o d e 2 0 1 0 3 . 6 L i m i t a t i o n o n A r c h i t e c t ' s I n d e m n i t y O b l i g a t i o n
P u b l i c C o n t r a c t C o d e 2 0 1 0 3 . 8 A l t e r n a t i v e B i d s
P u b l i c C o n t r a c t C o d e 2 0 1 0 4 R e s o l u t i o n o f C o n s t r u c t i o n C l a i m s
P u b l i c C o n t r a c t C o d e
2 0 1 0 4 . 5 0
P r o g r e s s P a y m e n t s o n P u b l i c W o r k s
4 2
7 2
I CA State Codes I Section(s) I Subject ,.
i Public Contract Code ! 22300 l Substitution of Securities i
~--J>~t;-ii~--uiifi1·i·~-~--c~d~·-·····t··T3o22·i································t···c:~~i;~~ii~g-··v;·;·i·h··oih·e;···6~~-~;~;;·~;;i··A:g~~c-;-e·~-·~~-d-··"!
i ' t Other Persons i
r·r~t;ii"c .. uiiii"tf~·;··c:~d~---····r-~~~-~-~--~·-···············-······---~-;:~a~~~~~~i~~-;~~~~;~~~~t!-~j;~~~~;·;~~--a·~·d······-···1
l , t Procurements; Advertising; Immediate Remedial .
I I I Measures; Rejecting Bids I
r·r~t;"ii-~uiiiTt·i~~-c~d~·-····:···"i"3o2"3.2("~)·······················1···A-~th~~i~~ii~;;··~r-·E:·;ze~-~1-i~e-·nf~e~t~~-i~i-·i3"fd·-····················l
i i i Expenditures <$50,000. i
Lf~~_!.i_~:Q!Iil!:t~~~~~~:~::II~.O.~I~I~Y:::::::.:.::.::::::~I:~.i_4:::$..~~~~di~I~i::~~~~!i.~~f{~~::~~i.~::~~?.~$.~2:~Q::~:~.:::.~.J
3.0 FTA/FHWA-FUNDED PROCUREMENT BY NON-COMPETITIVE (SOLE
SOURCE) PROPOSALS
A. Notwithstanding any other provision herein, federally funded contracts must
comply with the federal requirements for non-competitive or sole source
procurements. Non-competitive or sole source procurements are accomplished
through solicitation of a proposal from only one source, or after solicitation of a
number of sources, competition is determined inadequate. A contract change that
amounts to a "cardinal change" as defined in FTA Circular 4220.lfthat involves a
major deviation from the original purpose is considered a sole source procurement
on a federally funded contract that must comply with this paragraph.
1. Procurement by noncompetitive proposals may be used only when the
award of a contract is infeasible under small purchase procedures,
competitive sealed bids, or competitive proposals and at least one of the
following circumstances applies:
a. The item is available only from a single source;
b. The public exigency or emergency for the requirement will not permit
a delay resulting from competitive solicitation;
c. FTA/FHW A, as applicable, authorizes noncompetitive negotiations-
e.g., if FT A/FHW A, as applicable, provides a joint procurement grant
or a research project grant with a particular firm or combination of
firms, the grant agreement is the sole source approval;
d. After solicitation of a number of sources, competition is determined
inadequate;
e. The item is an associated capital maintenance item as defined in 49
U.S.C. §5307(a)(l) that is procured directly from the original
manufacturer or supplier of the item to be replaced. The grantee must
first certify in writing to FT A:
1. that such manufacturer or supplier is the only source for such item;
and
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i i . t h a t t h e p r i c e o f s u c h i t e m i s n o h i g h e r t h a n t h e p r i c e p a i d f o r s u c h
i t e m b y l i k e c u s t o m e r s ; o r
f . A n y o t h e r c i r c u m s t a n c e j u s t i f y i n g s o l e s o u r c e p r o c u r e m e n t s e t f o r t h i n
t h e a p p l i c a b l e f e d e r a l r u l e s a n d r e g u l a t i o n s .
2 . A c o s t a n a l y s i s , i . e . , v e r i f y i n g t h e p r o p o s e d c o s t d a t a , t h e p r o j e c t i o n s o f
t h e d a t a , a n d t h e e v a l u a t i o n o f t h e s p e c i f i c e l e m e n t s o f c o s t s a n d p r o f i t , i s
r e q u i r e d .
4 . 0 D I S A D V A N T A G E D B U S I N E S S E N T E R P R I S E
A . I n o r d e r t o e n s u r e t h e C o m m i s s i o n ' s c o m p l i a n c e w i t h t h e f e d e r a l D i s a d v a n t a g e d
B u s i n e s s E n t e r p r i s e ( D B E ) P r o g r a m o n a l l a p p l i c a b l e p r o c u r e m e n t s f u n d e d w i t h
U n i t e d S t a t e s D e p a r t m e n t o f T r a n s p o r t a t i o n ( D O T ) d o l l a r s , t h e C o m m i s s i o n w i l l
m a k e r e a s o n a b l e e f f o r t s t o u t i l i z e d i s a d v a n t a g e d b u s i n e s s e n t e r p r i s e s i n
c o m p l i a n c e w i t h a p p l i c a b l e f e d e r a l r e g u l a t i o n s .
B . T h e C o m m i s s i o n ' s p r o c u r e m e n t p r o c e s s i s s t r u c t u r e d t o e n s u r e t h a t i t s D B E
P r o g r a m s u p p o r t s t h e C o m m i s s i o n ' s c o m m i t m e n t t o p r o m o t e , f o s t e r a n d u t i l i z e
d i s a d v a n t a g e d b u s i n e s s e n t e r p r i s e s a s r e q u i r e d a n d d e f i n e d b y a p p l i c a b l e f e d e r a l
r e g u l a t i o n s .
c . A s a c o n d i t i o n o f f u n d i n g a s s i s t a n c e , a n d i n a c c o r d a n c e w i t h D O T D i s a d v a n t a g e d
B u s i n e s s E n t e r p r i s e r e g u l a t i o n s p u b l i s h e d i n a p p l i c a b l e f e d e r a l r e g u l a t i o n s , t h e
C o m m i s s i o n i s r e q u i r e d t o s u b m i t f o r a p p r o v a l a D i s a d v a n t a g e d B u s i n e s s
E n t e r p r i s e P r o g r a m a n d r e g u l a r D B E g o a l s , w h i c h i t w i l l m a k e g o o d f a i t h e f f o r t s
t o a c h i e v e t h r o u g h p r o c u r e m e n t a c t i o n s c a r r i e d o u t u n d e r t h i s M a n u a l .
~ 5 . 0 G E O G R A P H I C A L P R E F E R E N C E S
A . F o r a n v F f A - f u n d e d c o n t r a c t s . e x c e p t w h e n p r o c u r i n g A - E s e r v i c e s . t h e
C o m m i s s i o n i s p r o h i b i t e d f r o m u s i n g s t a t u t o r i l y o r a d m i n i s t r a t i v e l y i m p o s e d i n -
s t a t e o r l o c a l g e o g r a p h i c a l p r e f e r e n c e s i n t h e e v a l u a t i o n o f b i d s o r p r o p o s a l s
u n l e s s f e d e r a l s t a t u t e s e x p r e s s l y m a n d a t e o r e n c o u r a g e g e o g r a p h i c p r e f e r e n c e .
6 . 0 R E V E N U E C O N T R A C T S
1 . 0
A . T h e C o m m i s s i o n m a y e n t e r i n t o r e v e n u e c o n t r a c t s w i t h a t h i r d p a r t v w h e r e b y t h e
p r i m a r v p u r p o s e i s t o e i t h e r g e n e r a t e r e v e n u e s i n c o n n e c t i o n w i t h a t r a n s i t - r e l a t e d
a c t i v i t v o r c r e a t e b u s i n e s s o p p o r t u n i t i e s u t i l i z i m ~ a n F T A - f u n d c d a s s e t . T h e F f A
r e q u i r e s s u c h t h i r d p a r t v r e v e n u e c o n t r a c t s t o b e a w a r d e d u t i l i z i n g c o m p e t i t i v e
s e l e c t i o n p r o c e d u r e s a n d p r i n c i p l e s . � r h c e x t e n t o f a n d t y p e o f c o m p e t i t i o n
r e q u i r e d i s w i t h i n t h e d i s c r e t i o n a r y j u d g m e n t o f t h e C o m m i s s i o n .
S T A T U T O R Y A N D R E G U L A T O R Y R E Q U I R E M E N T S
T h e C o m m i s s i o n s h a l l c o m p l y w i t h a p p l i c a b l e f e d e r a l s t a t u t o r y a n d r e g u l a t o r y
r e q u i r e m e n t s ( s u c h a s D a v i s - B a c o n A c t , D i s a d v a n t a g e d B u s i n e s s E n t e r p r i s e , D e b a r m e n t
a n d S u s p e n s i o n , C l e a n A i r , E n v i r o n m e n t a l a n d C o n s e r v a t i o n R e q u i r e m e n t s , B u y
A m e r i c a a n d C a r g o P r e f e r e n c e ) i n c a r r y i n g o u t f e d e r a l l y - f u n d e d p r o c u r e m e n t a c t i o n s
4 4
7 4
under this Manual. Below is a contract clause matrix that is applicable to third-partv
contract provisions for tederal!v funded contracts, excluding micropurchases and except
for Davis-Bacon requirements which applv to contracts exceeding $2.000. The matrix
should be revieYved at least annuallv f(w anv rce.ulaton-' changes.
TYPE OF PROCUREMENT
Professional Ol!erations/ Ro.lling Materials& PROVISION Stock Construction Services/A&E Management Suru!fies ,, ,,'': Purchase '~-: ·: ;";,
No Federal Government
Obligations to Third Parties All :\11 All All /\II
lbv Use of a Disclaimer)
False Statements or Claims Civil
and Criminal Fraud All All All All All
<\ccess to Third Partv Contract All All All All All
!Records
Changes to Federal Reauirements All All All All All
Termination >$10.000 if >SHLOOO if >$10,000 if >$10,000 if >$10.000 if
49 CF,R Part 18 49 CFR Part 18 49 CFR Part 18 49 CFR Part 18 49 CFR Part
applies. applies. applies. applies. 18 applies.
Civil Rights !Title VI. 1\D/\. EEO /\H Ml All>$1 0.000 /\ll All
except Special DOL EEO clause
j'<._,r construction oroiccts)
Special DOL EEO clause f(,r >$10,000
construction oroiccts
Disadvantaged Business All All All All All
Ent~mris.~s._(J)J}I~'J
Incorporation ofFTA Terms All All All All All
Debarment and Suspension >$25.000 >$75.000 >$25.000 >$25.000 >$25.000
Buv America >$100.000 >$100.000 >SJOO.OOO
A> of Feb. 2iJ 1 1. As of Feb. 2011 As of Feb. 2011.
FTA bas nl.'t FTA has not FTA has not
adooted ;he I A R adogtcd the FAR adogted the FAR
2.101 $!50 (I(J(J ;;Jjl.UJ 50. ()(l(J 2.101 $150_()00
standard standard. standard.
Resolution <)fDisputes. Breaches. >$1on.nnn >$100.000 >$100.000 >SJOO.OOO >$100.000
or Other I ,itigntion
Lobbving >$1 00.000 >$100.000 >$100.000 >$1 00.000 >$100,000
Clean Air >$100.000 >S 100.000 >SlOO.OOO >SJOOJJOO >SJOO 000
Clean Water >$ J 00.000 >S 100.000 >S l 00.000 >S l no.ooo >$100.000
Cargo Preference Transport hv Transport bv TranSQOrt bv
ocean vessel. ocean vessel. ocean vesseL
Flv America Foreign air Foreign air Foreign air Foreign air Foreign air
ti~.ll2l2.!\IH.Y_t:L t.I£.1.1~P-J.iE!.Y5e.\, U:£m:?M!E.Y..t:L tf<\.!:1?.P_,.1rav~L-tramr)travel~
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P R O V I S I O N
D J v i s - B a c o n A c t
C ( ' l l l r a c t W o r k H o u r s a n d S a l ( : t v
S t a n d a r d ~ A c t
C o p e l a n d A n t i - K i c k b a c k A c t
S e l ' i i o n I
S e c t i o n 2
B o n d i n g
S e i s m i c S a f e t v
T r a n s i t E m p l o y e e P r o t e c t i v e
A r r m w . e m e n t s
S c h o o l B u s O p e r a t i o n s
D r u g U s e a n d T e s t i n g
A l c o h o l l ' v l i s u s e < l n d T e s t i n g
P a t e n t R i g h t s
R i g h t s i n D a t a a n d C o p v r i e h t s
E n e r g v C o n s e r v a t i o n
R e c v c l c d P r o d u c t s
C o n J ( ) r m a n c e w i t h J T S N a t i o n a l
A r c h i t e c t u r e
A D A A c c e s s
N o t i f i c a t i u n o f F e d e r a l
P a r t i c i p a t i o n k ! l � S t a t e s
T Y P E O F . P R O C l J R E M E N T
P r o f e s s i o n a l
S c r v i c e s / A & E
A & E f o r n e w
! : ? . t J l l < i i n g s _ l t _
a d d i t i o n s .
R & D
R & D
i \ 1 1
r r s p r o j e c t s .
A & E
. L i i n i i e d t o
S t a t e s .
O p e r a t i o n s / R o l l i n g S t o c k
M a n a g e m e n t P u r c h a s e
> $ 1 0 0 . 0 0 0
( t r a n s p o r t a t i o n
2 ~ . f . Y J ~ g ~ . .
e x c e p t e d ) .
r r a n s i t
o p e r a t i o n s .
A l l
� r r a n s i t
o p e r a t i o m .
T r a n s i t '
o p e r a t i o n s .
A l l
E P A - s e l e c t e d
i t e m s $ 1 0 . 0 0 0
P r m o r e
a n n u a l l v .
I T S p r o j e c t s .
/ \ I ]
L i m i t e d t o
S t a t e s .
4 6
7 6
> $ 1 0 0 . 0 0 0
A l l
I T S p r o j e c t s .
A l l
I . i m i t e d t o
S t a t e s .
C o n s t r u c t i o n
> S ' . 0 0 0 ( J l s o
t e r r i e s l .
> $ ! 0 0 . 0 0 0
( a l s o f e r r i e s ) .
A l l
> $ 2 . 0 U O ( a l s o
t e r r i e s ) .
$ 1 0 0 . 0 0 0
N e w
l : ) y j I d t n g : ' L ~ i ; : _
a d d i t i o n s .
A l l
E P A - s e l e c t e d
i t e m s $ ] ( ) . ( ) ( ) ( )
o r m o r e
a n n u a l l v .
r r s p r o j e c t s .
A l l
l . i m i t c d t o
S t a t e s .
. M a t e r i a l s &
S u p p l i e s �
A l l
E P A - s e l e c t e d
i t e m s $ 1 0 . 0 0 0
o r m o r e
a n n u a l l Y .
I T S p r o j e c t s .
A l l
. L i m i t e d t o
S t a t e s .
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C H A P T E R 9 - D I S P O S A L O F S U R P L U S P R O P E R T Y
1 . 0 D E F I N I T I O N S
" S u r p l u s p e r s o n a l p r o p e r t y " s h a l l m e a n p e r s o n a l p r o p e r t y o f t h e C o m m i s s i o n w h i c h i s n o
l o n g e r n e e d e d o r f i t f o r i t s i n t e n d e d p u r p o s e o r h a s e x c e e d e d i t s u s e f u l l i f e .
" S u r p l u s r e a l p r o p e r t y " s h a l l m e a n r e a l p r o p e r t y o f t h e C o m m i s s i o n w h i c h i s n o l o n g e r
n e e d e d f o r a s p e c i f i e d p r o j e c t .
2 . 0 D I S P O S A L O F S U R P L U S R E A L P R O P E R T Y
A . U p o n r e c o m m e n d a t i o n b y t h e E x e c u t i v e D i r e c t o r , d e s i g n a t e d C o m m i s s i o n s t a f f
m a y d i s p o s e o f s u r p l u s r e a l p r o p e r t y i n a c c o r d a n c e w i t h t h e R C T C R i g h t o f W a y
P o l i c i e s a n d P r o c e d u r e s M a n u a l , S e c t i o n 8 . 5 , D i s p o s a l o f S u r p l u s P r o p e r t i e s .
3 . 0 D I S P O S A L O F P E R S O N A L P R O P E R T Y
A . U p o n r e c o m m e n d a t i o n b y t h e E x e c u t i v e D i r e c t o r a n d i n a c c o r d a n c e w i t h
a p p l i c a b l e s t a t e o r f e d e r a l f u n d i n g r e q u i r e m e n t s , d e s i g n a t e d C o m m i s s i o n s t a f f
m a y d i s p o s e o f a l l s u r p l u s a n d o b s o l e t e p e r s o n a l p r o p e r t y b y d o n a t i o n , b i d ,
a u c t i o n , n e g o t i a t e d s a l e o r e x c h a n g e . I f t h e d i s p o s a l o f s u c h i t e m s i s c o n d u c t e d
b y b i d , t h e s a l e s h a l l b e c o n d u c t e d i n a c c o r d a n c e w i t h g e n e r a l l y a c c e p t e d b e s t
p r a c t i c e s a n d a p p l i c a b l e l a w s a n d r e g u l a t i o n s . T h e C o m m i s s i o n s t a f f s h a l l
a t t e m p t t o o b t a i n t h e b e s t v a l u e f o r t h e p r o p e r t y t h a t c a n r e a s o n a b l y b e o b t a i n e d .
4 7
7 7
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C H A P T E R 1 0 - O T H E R P R O C U R E M E N T M A T T E R S
1 . 0 D I S P U T E S , C L A I M S A N D C H A N G E S - D E F I N I T I O N S
A . C h a n g e O r d e r s - t h e c o m m e r c i a l a n d t e c h n i c a l r e s o l u t i o n o f a c o n t r a c t
m o d i f i c a t i o n . T h e c h a n g e o r d e r d o c u m e n t c a n b e u n i l a t e r a l o r b i l a t e r a l i n
e x e c u t i o n .
B . P o t e n t i a l C l a i m - w r i t t e n n o t i c e p r o v i d e d t o t h e C o m m i s s i o n b y t h e c o n t r a c t o r
w h e n t h e :
1 . P a r t i e s a r e u n a b l e t o r e a c h b i l a t e r a l a g r e e m e n t o n a c h a n g e a n d t h e
c o n t r a c t o r i s p r o v i d e d a u n i l a t e r a l c h a n g e o r d e r ( " p r o t e s t " ) ; o r ,
2 . C o n t r a c t o r p e r c e i v e s t h a t i t i s e n t i t l e d t o a d d i t i o n a l c o m p e n s a t i o n ( t i m e o r
m o n e y ) f o r s o m e t h i n g i t b e l i e v e s t o c o n s t i t u t e e x t r a w o r k p e r f o r m e d o r t o
b e p e r f o r m e d .
C . C l a i m - d i f f e r e n c e s t h a t h a v e d e v e l o p e d d u r i n g t h e c o n t r a c t , u n d e r p r o t e s t o r
u n d e r n o t i c e o f p o t e n t i a l c l a i m , w h i c h a r e n o t r e s o l v e d a t t h e t i m e t h e c o n t r a c t o r
r e t u r n s t h e p r o p o s e d f i n a l p a y e s t i m a t e .
D . D i s p u t e - a d i s a g r e e m e n t b e t w e e n t h e p a r t i e s a s t o t h e m e r i t s , a m o u n t o r r e m e d y
a r i s i n g o u t o f a n i s s u e i n c o n t r o v e r s y , i n c l u d i n g a d i s a g r e e m e n t r e g a r d i n g a C l a i m
o r a s s e r t e d d e f a u l t .
E . A m e n d m e n t - a m o d i f i c a t i o n c o n s i d e r e d o u t s i d e t h e o r i g i n a l c o n t r a c t s c o p e o r
t e r m s a n d f o r m a l i z e d w i t h a w r i t t e n a g r e e m e n t s i g n e d b y b o t h p a r t i e s .
2 . 0 D I S P U T E S , C L A I M S A N D C H A N G E S - G E N E R A L
A . T h e P r o c u r e m e n t O f f i c e r i s r e s p o n s i b l e f o r d o c u m e n t i n g n e g o t i a t i o n a c t i v i t i e s f o r
t h e r e c o r d , a n d s h o u l d b e p r e s e n t a t a l l p r o f e s s i o n a l s e r v i c e s a n d c o n s t r u c t i o n
c o n t r a c t n e g o t i a t i o n s .
B . T h e P r o c u r e m e n t O f f i c e r o r p r o j e c t m a n a g e r , a s r e q u i r e d , p r e p a r e s t h e a p p r o p r i a t e
d o c u m e n t a t i o n ( e . g . , C h a n g e O r d e r F o r m s ) f o r r e v i e w a n d a p p r o v a l b y t h e
C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r o r C o m m i s s i o n , p r i o r t o i s s u a n c e t o t h e
c o n s u l t a n t / c o n t r a c t o r f o r s i g n a t u r e . T h i s d o c u m e n t i n c l u d e s f u l l d e f i n i t i o n o f
w o r k s c o p e , i m p a c t o n D B E g o a l s , d e f i n i t i o n o f t i m e a n d s c h e d u l e i m p a c t s , a n d
p r i c e . T h e c h a n g e o r d e r l a n g u a g e s t i p u l a t e s t h a t t h e a g r e e d - u p o n t e r m s a r e a l l
i n c l u s i v e , a n d n o o t h e r r e l i e f w i l l b e a v a i l a b l e r e g a r d i n g t h i s w o r k .
1 . F o r F T A - f \ m d c d c o n t r a c t s . a n y d a m a g e s r e c o v e r e d m u s t b e c r e d i t e d t o t h e
p r o j e c t i n v o l v e d u n l e s s t h e F T A p e r m i t s o t h e r w i s e .
3 . 0 T E R M I N A T I O N
A . A l l C o m m i s s i o n c o n t r a c t s e x c e e d i n g $ 2 5 , 0 0 0 s h o u l d c o n t a i n p r o v i s i o n s e n a b l i n g
t h e C o m m i s s i o n t o t e r m i n a t e s u c h c o n t r a c t s f o r t h e c o n v e n i e n c e o f t h e
C o m m i s s i o n , a n d a l l f e d e r a l l y f u n d e d c o n t r a c t s m u s t c o n t a i n s u c h p r o v i s i o n s .
T h e s e p r o v i s i o n s s h o u l d s p e c i f y t h e m a n n e r i n w h i c h s u c h t e r m i n a t i o n w i l l b e
e f f e c t e d a n d t h e b a s i s f o r s e t t l e m e n t . T h e r e s h o u l d a l s o b e i n c l u d e d i n s u c h
4 8
7 8
contracts appropriate provisions specifying causes for which the contracts may be
terminated for default.
B. Terminations for Convenience of the Commission
1. Commission contracts will be terminated for convenience only when this
is determined to be in the best interests of the Commission. In lieu of
issuing a notice of termination for convenience, the Procurement Officer
will effect a no-cost settlement agreement where possible and appropriate.
2. Formal written notice to the contractor is necessary to terminate a contract
for convenience. Such notice will state that the contract is being
terminated pursuant to the termination for convenience provision of the
contract, the effective date, the extent of termination and instructions to
the contractor to cease performance under the contract.
3. The Procurement Officer will negotiate a no-cost settlement with the
contractor if possible. Otherwise, the Procurement Officer will negotiate
an appropriate settlement agreement with the contractor pursuant to the
provisions ofthe termination for convenience clause of the contract.
C. Terminations For Default
1. If a contractor's right to proceed is terminated for default, the Commission
may take over and complete the work or cause it to be completed, and the
contractor and his sureties, if any, shall be liable to the Commission for
any increased costs caused thereby. The contractor and his sureties
should, in addition to increased costs in completing the work, be liable for
liquidated damages, if liquidated damages are provided in the contract, or
for actual damages, if liquidated damages are not soprovided.
2. If the Procurement Officer determines that the contractor's failure to
perform arises from causes which are excusable under the terms of the
contract, the Procurement Officer shall not terminate the contractor's right
to proceed, nor shall he/she charge the contractor with liquidated damages
(or if no liquidated damages, then actual damages) because of any delays
occasioned by such causes.
3. Where the surety does not complete performance ofthe contract, the
Procurement Officer normally will complete the performance of work by
awarding a new contract based on the same plans and specifications. Such
award may be the result of competitive bidding or negotiation; whichever
procedure is most appropriate under the circumstances. The Procurement
Officer must use reasonable diligence to obtain the lowest price available
for completion.
4. If, after due consideration, the Procurement Officer determines that
termination is not in the best interest ofthe Commission although the
contractor is in default, the Procurement Officer may permit the contractor
to continue the work, and the contractor and his sureties shall be liable to
the Commission for liquidated damages, as specified in the contract, or if
liquidated damages are not so specified, for any actual damages
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5 .
o c c a s i o n e d b y t h e f a i l u r e o f t h e c o n t r a c t o r t o c o m p l e t e t h e w o r k i n
a c c o r d a n c e w i t h t h e t e r m s o f t h e c o n t r a c t .
A n v p r o v i s i o n f o r a l i q u i d a t e d d a m a g e s a s s e s s m e n t m u s t b e a t a s p e c i f i c
r a t e p e r d a v t o r e a c h d a v o f o v e r r u n a n d m u s t b e s p e c i f i e d i n t h e c o n t r a c t .
a . F o r F T A - f u n d e d c o n t r a c t s . a n v d a m a ~ e s r e c o v e r e d m u s t b e c r e d i t e d t o
t h e p r o j e c t i n v o l v e d u n l e s s t h e F T A p e r m i t s o t h e r w i s e .
4 . 0 B O N D S , O T H E R S E C U R I T I E S A N D I N S U R A N C E
A . T h e C o m m i s s i o n s h o u l d s p e c i f y b o n d i n g , i n c o m p l i a n c e w i t h a p p l i c a b l e f e d e r a l
a n d s t a t e r e q u i r e m e n t s f o r a l l p u b l i c w o r k s c o n t r a c t s .
B .
1 . l n g e n e r a L a l l c o n s t r u c t i o n c o n t . r a c t s o v e r $ 2 5 . 0 0 0 r e q u i r e a p a v m e n t b o n d
i n t h e a m o u n t o f I 0 0 % o f t h e c o n t r a c t v a l u e .
2 . A l l F T A - f u n d e d c o n s t r u c t i o n c o n t r a c t s o v e r $ 1 0 0 . 0 0 0 r e q u i r e a
p e r f o r m a n c e b o n d i n t h e a m o u n t o f 1 0 0 % 1 o f t h e c o n t r a c t v a l u e a n d a b i d
g u a r a n t e e i n t h e a m o u n t o f n o l e s s t h a n 5 % o f t h e c o n t r a c t v a l u e .
3 . B i d s t o r c o n s t r u c t i o n o f f a c i l i t i e s w h e r e t h e w o r k i s a n t i c i p a t e d t o e x c e e d
$ 2 5 . 0 0 0 r e q u i r e b i d s e c u r i t y a s s e t f o r t h i n C a l i f o r n i a P u b l i c U t i l i t i e s C o d e
� 1 3 0 2 3 2 .
T h e P r o c u r e m e n t O f f i c e r m a y r e q u i r e a n y o f t h e f o l l o w i n g t y p e s o f s e c u r i t y f o r
a n y s o l i c i t a t i o n o r c o n t r a c t s u b j e c t t o t h i s M a n u a l , o t h e r t h a n a s m a l l p u r c h a s e ,
r e g a r d l e s s o f t h e e s t i m a t e d a m o u n t o f t h e c o n t r a c t :
1 . B i d b o n d s ;
2 . O t h e r b i d o r p r o p o s a l s e c u r i t y ;
3 . C o n s t r u c t i o n p e r f o r m a n c e a n d p a y m e n t b o n d s ; a n d
4 . P e r f o r m a n c e o r p a y m e n t b o n d s o r o t h e r s e c u r i t y o n n o n - c o n s t r u c t i o n
c o n t r a c t s .
C . R e q u i r e m e n t f o r B o n d s T o B e E x e c u t e d B y A n A d m i t t e d S u r e t y I n s u r e r
1 . C a l i f o r n i a C o d e o f C i v i l P r o c e d u r e � 9 9 5 . 3 1 1 c a l l s f o r a n y b o n d r e q u i r e d
o n a p u b l i c w o r k s c o n t r a c t t o b e e x e c u t e d b y a n a d m i t t e d s u r e t y i n s u r e r .
2 . T h e C o m m i s s i o n h a s a d u t y t o v e r i f y t h a t a n a d m i t t e d s u r e t y i n s u r e r
e x e c u t e s t h e b o n d . T h e P r o c u r e m e n t O f f i c e r s h o u l d p r i n t o u t i n f o r m a t i o n
f r o m t h e w e b s i t e o f t h e C a l i f o r n i a D e p a r t m e n t o f l n s u r a n c e
( h t t p : / / w w w . i n s u r a n c e . c a . g o v / d o c s / F S - C o m p a n y P r o f i l e s . h t m ) c o n f i r m i n g
t h a t t h e s u r e t y i s a n a d m i t t e d s u r e t y i n s u r e r a n d a t t a c h i t t o t h e b o n d .
5 . 0 C O N T R A C T C L O S E O U T
A . A c o m p l e t e d c o n t r a c t i s o n e w h i c h i s b o t h p h y s i c a l l y a n d a d m i n i s t r a t i v e l y
c o m p l e t e a n d i n w h i c h a l l a s p e c t s o f c o n t r a c t u a l p e r f o r m a n c e h a v e b e e n
a c c o m p l i s h e d , t e r m i n a t e d , o r o t h e r w i s e d i s p o s e d o f b y c o n t r a c t m o d i f i c a t i o n . A
c o n t r a c t i s p h y s i c a l l y c o m p l e t e o n l y a f t e r a l l a r t i c l e s a n d s e r v i c e s c a l l e d f o r u n d e r
5 0
8 0
B.
the contract, including such related items as reports, spare parts, and exhibits,
have been delivered to and accepted by the Commission, including those articles
and services for which no specific compensation may have been stipulated. A
contract is administratively complete when all payments have been made and
administrative actions accomplished.
The project manager, in cooperation with the Procurement Officer, is responsible
for review of the contract file and obtaining all necessary documentation to ensure
that: (1) all deliverables and/or services (including any reports) required under the
contract have been received and accepted; (2) the terms and conditions of the
contract have been complied with; (3) disposition of accountable property under
the contract has been accomplished; all necessary actions including final payment
and releases required to close the contract are completed and documented.
C. Small purchase files should be considered closed when the Procurement Officer
receives evidence of receipt of property and final payment.
D. A contract file should not be closed in any of the following situations:
1. If the contract is the subject of a claim or dispute;
2. If the contract is in litigation or under appeal; or
3. In the case of a termination, if all termination actions have not been
completed.
4. If state or federal approval is required and has not been received.
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C H A P T E R l l - P A Y M E N T
1 . 0 C O M M I S S I O N P A Y M E N T P R O C E S S
A . T h e C o m m i s s i o n w i l l p r o m p t l y p r o c e s s a l l c o n t r a c t p a y m e n t s w i t h n e c e s s a r y
c o n t r o l s t o a s s u r e c o m p l i a n c e w i t h a l l c o n t r a c t t e r m s a n d c o n d i t i o n s i n a c c o r d a n c e
w i t h i n t e r n a l p r o c e d u r e s r e c o m m e n d e d b y t h e C h i e f F i n a n c i a l O f f i c e r a n d
a u t h o r i z e d b y t h e E x e c u t i v e D i r e c t o r .
B . T h e P r o c u r e m e n t O f f i c e r s h o u l d c l e a r l y s p e c i f y i n s o l i c i t a t i o n s a n d c o n t r a c t s t h e
f o r m a n d c o n t e n t o f a n a c c e p t a b l e i n v o i c e , i n c l u d i n g a r e q u i r e m e n t t h a t i n v o i c e s
b e s e q u e n t i a l l y n u m b e r e d , t h a t t h e y c o n t a i n a d a t e a n d c o n t r a c t n u m b e r a n d t h e
s e r v i c e s f o r w h i c h t h e y a r e i n v o i c i n g , t h e p e r i o d o f p e r f o r m a n c e b e i n g i n v o i c e d ,
a n d t o w h o m i n v o i c e s a r e t o b e s e n t .
2 . 0 P R O G R E S S P A Y M E N T S
A . T h e C o m m i s s i o n m a y p r o v i d e f o r p r o g r e s s p a y m e n t s u n d e r c o n t r a c t s t h a t r e q u i r e
l o n g t i m e p e r i o d s t o c o m p l e t e c o n t r a c t p e r f o r m a n c e o r i f t h e u s e o f p r o g r e s s
p a y m e n t s c o n t r i b u t e s t o t h e e f f e c t i v e a n d e f f i c i e n t a d m i n i s t r a t i o n o f
c o n s u l t a n t / c o n t r a c t o r w o r k . P r o g r e s s p a y m e n t s w i l l b e m a d e o n t h e b a s i s o f
a l l o w a b l e c o s t s i n c u r r e d b y t h e c o n s u l t a n t / c o n t r a c t o r , a n d t h e s t a g e o f c o m p l e t i o n
o f t h e c o n t r a c t .
1 . C r i t e r i a - C o n t r a c t c l a u s e s p r o v i d i n g f o r p r o g r e s s p a y m e n t s s h o u l d b e
u s e d w h e n t h e i n v e s t m e n t i n w o r k a n d p r o g r e s s i s e x p e c t e d t o b e g r e a t
e n o u g h t o a d d s u b s t a n t i a l c o s t s t o t h e c o n t r a c t o r s t r a i n t h e
c o n s u l t a n t / c o n t r a c t o r ' s c a s h f l o w o r a b i l i t y t o o b t a i n f i n a n c i n g . U n d e r n o
c i r c u m s t a n c e s s h o u l d p a y m e n t s e x c e e d t h e c o n s u l t a n t / c o n t r a c t o r ' s
p h y s i c a l c o m p l e t i o n o f t h e W o r k , n o r s h o u l d t h e y a m o u n t t o a d v a n c e
p a y m e n t s . P r o g r e s s p a y m e n t s c a n b e b a s e d o n a p e r i o d i c v o u c h e r f o r
e x p e n d i t u r e s , a m i l e s t o n e , o r t h e C o m m i s s i o n ' s e s t i m a t e o f w o r k
a c c o m p l i s h e d a s d e f i n e d i n t h e c o n t r a c t .
2 . F o r F e d e r a l l y f u n d e d p r o c u r e m e n t s , t h e C o m m i s s i o n m u s t o b t a i n a d e q u a t e
s e c u r i t y ( i . e . , t i t l e t o w o r k i n p r o g r e s s ; l e t t e r o f c r e d i t ) f o r a n y p r o g r e s s
p a y m e n t s m a d e .
. 3 . F ' o r ! � " f A - f u n d e d p r o c u r e m e n t s . a d v a n c e p a v m e n t s a r e p r o h i b i t e d u n l e s s
p r i o r w r i t t e n c o n c u r r e n c e i s o b t a i n e d f i � o m t h e F T A .
B . P r o g r e s s P a y m e n t s o n P u b l i c W o r k s
I n a c c o r d a n c e w i t h C a l i f o r n i a P u b l i c C o n t r a c t C o d e � 2 0 1 0 4 . 5 0 , t h e C o m m i s s i o n
m u s t m a k e p r o g r e s s p a y m e n t s w i t h i n 3 0 d a y s a f t e r r e c e i p t o f a n u n d i s p u t e d a n d
p r o p e r l y s u b m i t t e d p a y m e n t r e q u e s t f r o m a c o n t r a c t o r o n a c o n s t r u c t i o n c o n t r a c t .
I f t h e C o m m i s s i o n f a i l s t o m a k e t i m e l y p a y m e n t , t h e C o m m i s s i o n m a y b e
r e q u i r e d t o p a y i n t e r e s t t o t h e c o n t r a c t o r e q u i v a l e n t t o t h e l e g a l r a t e s e t f o r t h i n
s u b d i v i s i o n ( s ) o f S e c t i o n 6 8 5 . 0 1 0 o f t h e C o d e o f C i v i l P r o c e d u r e .
5 2
8 2
C. Progress Payments and Retentions on Architect, Engineer, and Land Surveyor
Contracts
Pursuant to California Civil Code §3320, for any contract for public works or
improvement, the Commission shall pay to the prime design professional any
progress payment within 30 days of receipt of a written demand for payment in
accordance with the contract, and the final retention payment, if applicable, within
45 days of receipt of a written demand for payment in accordance with the
contract. If any amount is wrongfully withheld or is not timely paid, the prime
design professional should be entitled to a penalty of 1 ~ percent for the
improperly withheld amount, in lieu of any interest otherwise due, per month for
every month that payment is not made.
3.0 PROMPT PAYMENT TO SUBCONTRACTORS-FEDERALLY FUNDED
AGREEMENTS
A. In accordance with 49 CFR part 26, Commission contracts above the small
purchase threshold must require that the prime contractor or subcontractor shall
pay to any subcontractor, not later than 7 days of receipt of each progress
payment from the Commission, unless otherwise agreed to in writing, the
respective amounts paid to the contractor on account for the work performed by
the subcontractors, to the extent of each subcontractor's interest therein. The
Commission contract may provide that, in the event that there is a good faith
dispute over all or any portion of the amount due on a progress payment from the
prime contractor or subcontractor to a subcontractor, then the prime contractor or
subcontractor may withhold no more than 150 percent of the disputed amount.
B. The Commission must also require the prompt return of retainage payments from
the prime contractor to the subcontractor within 7 days after the subcontractor's
work is satisfactorily completed.
4.0 PAYMENT OF RETENTION ON PUBLIC WORKS CONTRACTS
Pursuant to California Public Contract Code§ 7107, within 60 days after the date of
completion of the work of improvement, the Commission must release any retention
withheld except funds withheld to satisfy outstanding stop notices or otherwise properly
withheld. In the event of a dispute between the Commission and the original contractor,
the Commission may withhold from the final payment an amount not to exceed 1 50
percent of the disputed amount.
5.0 REQUEST FOR PAYMENT CERTIFICATION
A. All contracts above the small purchase threshold may contain a clause, which
requires the contractor to submit with each request for payment, a certification
that the claim for payment is true, correct, and for services rendered and/or
supplies delivered in accordance with the contract.
B. The user department/project manager will disapprove and Accounts Payable will
return unpaid any request for payment which does not contain the certification
when required.
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" R E V I S I O N H I S T O R Y :
R e v i s i o n R e v i s i o n s A d o p t e d
N o .
0 A d o p t e d b y t h e C o m m i s s i o n 7 1 1 1 1 1 2
I 1 A d o ( l t e d b v t h e C o m m i s s i o n T B D ( 1 2 / 1 2 / 1 2 )
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" 5 4
8 4
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A T T A C H M E N T 2
R E S O L U T I O N N O . 1 2 - 0 3 1
R E S O L U T I O N O F T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
R E G A R D I N G T H E
R E V I S E D P R O C U R E M E N T P O L I C Y M A N U A L
W H E R E A S , t h e C o m m i s s i o n p r e v i o u s l y a d o p t e d R e s o l u t i o n N o .
1 2 - 0 1 8 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
R e g a r d i n g t h e R e v i s e d P r o c u r e m e n t P o l i c y M a n u a l " ; a n d
W H E R E A S , t h e C o m m i s s i o n r e c e i v e d c o r r e c t i v e a c t i o n
r e c o m m e n d a t i o n s f r o m t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n a s a r e s u l t o f a
p r o c u r e m e n t s y s t e m s r e v i e w c o m p l e t e d i n O c t o b e r 2 0 1 2 ; a n d
W H E R E A S , t h e C o m m i s s i o n w i s h e s t o u p d a t e i t s p r o c u r e m e n t p o l i c i e s
a n d p r o c e d u r e s t o c o n t i n u e t o b e a c o m p r e h e n s i v e , u s e f u l f r a m e w o r k f o r t h e
C o m m i s s i o n ' s p r o c u r e m e n t s .
N O W , T H E R E F O R E , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
d o e s h e r e b y r e s o l v e a s f o l l o w s :
S e c t i o n 1 . T h e P r o c u r e m e n t P o l i c i e s M a n u a l p r e v i o u s l y a d o p t e d o n J u l y
1 1 , 2 0 1 2 i s h e r e b y r e p l a c e d 1 n i t s e n t i r e t y b y t h e r e v i s e d
P r o c u r e m e n t P o l i c i e s M a n u a l , s e t f o r t h i n A t t a c h m e n t A ,
a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n .
S e c t i o n 3 . T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n h e r e b y
a p p r o v e s a n d a d o p t s t h e P r o c u r e m e n t P o l i c i e s M a n u a l , a s
r e v i s e d , t o b e e f f e c t i v e i m m e d i a t e l y .
A P P R O V E D A N D A D O P T E D t h i s 1 2 ' h d a y o f D e c e m b e r , 2 0 1 2 .
A T T E S T :
J e n n i f e r H a , r m o n
C l e r k o f t h e B o a r d
J o h n J . B e n o i t , C h a i r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
8 5
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A G E N D A I T E M 1 0
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : N o v e m b e r 2 6 , 2 0 1 2
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : T a n y a L o v e , G o o d s M o v e m e n t M a n a g e r
T H R O U G H : J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T : S u n s e t A v e n u e G r a d e S e p a r a t i o n P r o j e c t s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A l l o c a t e $ 1 0 m i l l i o n i n f e d e r a l C o n g e s t i o n M i t i g a t i o n A i r Q u a l i t y ( C M A Q )
f u n d s t o t h e c i t y o f B a n n i n g ( B a n n i n g ) i n s u p p o r t o f t h e S u n s e t A v e n u e g r a d e
s e p a r a t i o n p r o j e c t ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
I n A p r i l 2 0 0 8 , t h e C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n ( C T C ) a l l o c a t e d
$ 1 0 m i l l i o n i n P r o p o s i t i o n 1 B T r a d e C o r r i d o r I m p r o v e m e n t F u n d s ( T C I F ) t o t h e
S u n s e t A v e n u e g r a d e s e p a r a t i o n p r o j e c t . U n d e r t h e t e r m s o f t h e T C I F p r o g r a m , t h e
p r o j e c t m u s t s t a r t c o n s t r u c t i o n n o l a t e r t h a n D e c e m b e r 3 1 , 2 0 1 3 , i n o r d e r t o
q u a l i f y f o r t h e P r o p o s i t i o n 1 B f u n d i n g .
T h e p r o j e c t i s l o c a t e d o n S u n s e t A v e n u e a n d t h e U n i o n P a c i f i c R a i l r o a d ( U P R R )
a d j a c e n t t o I n t e r s t a t e 1 0 i n B a n n i n g . T h e p r o j e c t h a s b e e n o n t h e t r a n s p o r t a t i o n
p l a n n i n g n e t w o r k f o r m a n y y e a r s a n d r e c e n t l y B a n n i n g p a r t n e r e d w i t h t h e c o u n t y
o f R i v e r s i d e t o e x p e d i t e t h e p r o j e c t t h r o u g h t h e S t a t e D e p a r t m e n t o f T r a n s p o r t a t i o n
a n d U P R R ' s d e v e l o p m e n t p r o c e s s e s . D e s i g n f o r t h e S u n s e t A v e n u e a t - g r a d e
c r o s s i n g i s 9 5 p e r c e n t c o m p l e t e , a n d t h e p r o j e c t i s c u r r e n t l y i n t h e f i n a l r e v i e w
p h a s e w i t h C a l t r a n s . T h e p r o j e c t o b t a i n e d e n v i r o n m e n t a l c l e a r a n c e a n d r i g h t o f
w a y a g r e e m e n t s h a v e b e e n m a d e w i t h i m p a c t e d p r o p e r t y o w n e r s .
T h e S u n s e t A v e n u e r a i l r o a d c r o s s i n g i s c u r r e n t l y a t s t r e e t l e v e l a n d c a u s e s
s i g n i f i c a n t t r a f f i c d e l a y s . T h e g r a d e s e p a r a t i o n i s b e i n g p r o p o s e d t o e n h a n c e s a f e t y
a n d i m p r o v e b o t h t r a f f i c c i r c u l a t i o n a n d e m e r g e n c y a c c e s s n o r t h a n d s o u t h o f 1 - 1 0
a n d t h e U P R R t r a c k s . T h e p r o j e c t c o s t i s e s t i m a t e d a t $ 3 6 m i l l i o n ; a p p r o x i m a t e l y
$ 2 6 m i l l i o n i s s e c u r e d f r o m v a r i o u s l o c a l , s t a t e , a n d f e d e r a l f u n d i n g s o u r c e s .
A g e n d a I t e m 1 0
8 6
Banning is requesting $1 0 million to cover the funding shortfall in order to move
the project forward. If approved, the project is scheduled to start construction in
the summer of 2013.
In April 2007, the Commission approved an off the top allocation of 25 percent of
CMAQ federal funds for grade separation projects. As shown on the following
table, staff projects that approximately $3.7 million in CMAQ funding will be
available for additional grade separation projects after approval of the $1 0 million
CMAQ allocation for the Sunset Avenue project:
CMAQ ESTIMATED
BEGINNING BALANCE
$48,070,041
Grade
Separation/ Date
Goods Approved by
Movement Amount Commission Estimated
Projects Allocated Action Balance
Magnolia
Avenue $15,000,000 12/2007 $33,070,041
Iowa Avenue. 3,550,000 6/2011 29,520,041
Clay Street 7,500,000 6/2011 22,020,041
Avenue 66 350,000 9/2011 21,670,041
Iowa Avenue 500,000 6/2012 21,170,041
Clay Street 5,328,510 9/2012 15,841,531
Iowa Avenue 2,126,968 10/2012 13,714,563
Sunset Avenue 10,000,000 Pending 3,714,563
There is no impact to the Commission's budget as CMAQ funding does not flow
through the Commission.
Attachment: City of Banning's Letter Dated November 1, 2012
Agenda Item 1 0
87
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•
•
"
"
"
C i 1 y o f B a n n i n g
S T A G E C O A C H T O W N U S A
E S T A B L I S H E D 1 9 1 3
O f f i c e o f t h e C i t y M a n a g e r
N o v e m b e r 1 , 2 0 1 2
A n n e M a y e r
E x e c u t i v e D i r e c t o r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
4 0 8 0 L e m o n S t r e e t
R i v e r s i d e , C A 9 2 5 0 1
R E : R e q u e s t f o r A d d i t i o n a l F u n d i n g f o r S u n s e t A v e n u e U n d e r p a s s P r o j e c t
D e m - A n n e :
A s y o u m a y k n o w t h e d e s i g n f o r t h e S u n s e t A v e n u e G r a d e U n d e r p a s s P r o j e c t i n B a n n i n g i s 9 5 %
c o m p l e t e , a n d i s c u r r e n t l y i n i t s f i n a l r e v i e w w i t h C a l t r a n s . T h i s p r o j e c t h a s b e e n o n t h e
t r a n s p m t a t i o n n e t w o r k f o r m a n y y e a r s a n d r e c e n t l y t h e C o u n t y o f R i v e r s i d e h a s t e a m e d u p t o b e
t h e l e a d p m t n e r t o m o v e t h i s p r o j e c t f o r w a r d a n d h e l p m a k e i t a r e a l i t y .
C u n e n t e n g i n e e r i n g c o s t e s t i m a t e f o r t h e p r o j e c t i s $ 3 6 , 0 0 0 , 0 0 0 . 0 0 . T h e c i t y h a s s e c u r e d
a p p r o x i m a t e l y $ 2 6 , 0 0 0 , 0 0 0 . 0 0 f r o m v a r i o u s f u n d i n g s o u r c e s s u c h a s T U M F , D e m o S A F E T E A -
L U , H R 4 8 1 8 a n d T C I F l B . U n f 0 1 i u n a t e l y , b a s e d o n t h e s e c u r r e n t f u n d i n g s o u r c e s t h e r e i s a
p r o j e c t e d s h o r t f a l l o f a v a i l a b l e f u n d i n g . T h e r e f o r e , a t t h i s t i m e t h e c i t y i s s e e k i n g y o u r s u p p o r t
i n s e c u r i n g a d d i t i o n a l f u n d i n g f o r t h i s p r o j e c t i n t h e a m o u n t o f a p p r o x i m a t e l y $ 1 0 , 0 0 0 , 0 0 0 . 0 0 .
B a s e d o n t h e c u r r e n t s c h e d u l e , i t i s a n t i c i p a t e d t h e p r o j e c t s h o u l d s t a r t o n o r b e f o r e J u n e 2 0 1 3 .
T h a n k y o u f o r a l l y o u r s u p p o r t . I f y o u h a v e a n y q u e s t i o n s o r r e q u i r e a d d i t i o n a l i n f o r m a t i o n ,
p l e a s e c o n t a c t m e o r D u a n e B u r k a t 9 5 1 - 9 2 2 - 3 1 3 0 .
m : o u ~ ,
A n d y ~ : a C i t y ~ ~ g e r
C c : D u a n e B u r k , D i r e c t o r P u b l i c W o r k s
K a h o n o O e i , C i t y E n g i n e e r
D o n R o b i n s o n , M a y o r
D e b b i e F r a n k l i n , M a y o r P r o - T e r n
B a r b a r a H a n n a , C o u n c i l M e m b e r
B o b B o t t s , C o u n c i l M e m b e r
J o h n M a c h i s i c , C o u n c i l M e m b e r
9 9 E . R a m s e y S t . " P . O . B o x 9 9 8 " B a n n i n g , C A 9 2 2 2 0 - 0 9 9 8 " { 9 5 1 ) 9 2 2 - 3 1 0 1 " F a x ( 9 5 1 ) 9 2 2 - 3 1 2 8
8 8