HomeMy Public PortalAbout08 August 24, 2015 Budget & implementation" R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
M E E T I N G A G E N D A
R E C O R D S
T I M E : 9 : 3 0 a . m .
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D A T E :
L O C A T I O N :
M o n d a y , A u g u s t 2 4 , 2 0 1 5
B O A R D R O O M
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e
' 1 9 - C O M M I T T E E M E M B E R S ~
B o b M a g e e , C h a i r I N a t a s h a J o h n s o n , C i t y o f L a k e E l s i n o r e
J a n H a r n i k , V i c e C h a i r I S u s a n M a r i e W e b e r , C i t y o f P a l m D e s e r t
B r e n d a K n i g h t I J e f f F o x , C i t y o f B e a u m o n t
E l l a Z a n o w i c I J i m H y a t t , C i t y o f C a l i m e s a
D a w n H a g g e r t y I J o r d a n E h r e n k r a n z , C i t y o f C a n y o n L a k e
G r e g P e t t i s I S h e l l e y K a p l a n , C i t y o f C a t h e d r a l C i t y
S t e v e n H e r n a n d e z / T o B e A p p o i n t e d , C i t y o f C o a c h e l l a
S c o t t M a t a s I R u s s e l l B e t t s , C i t y o f D e s e r t H o t S p r i n g s
L i n d a K r u p a I P a u l R a v e r , C i t y o f H e m e t
D a n a R e e d I D o u g l a s H a n s o n , C i t y o f I n d i a n W e l l s
R i c k G i b b s I J o n a t h a n I n g r a m , C i t y o f M u r r i e t a
R u s t y B a i l e y I A n d y M e l e n d r e z , C i t y o f R i v e r s i d e
M i c h a e l N a g g a r I M i c h a e l M c C r a c k e n , C i t y o f T e m e c u l a
J o h n F . T a v a g l i o n e , C o u n t y o f R i v e r s i d e , D i s t r i c t I I
C h u c k W a s h i n g t o n , C o u n t y o f R i v e r s i d e , D i s t r i c t I l l
' 1 9 - S T A F F ~
A n n e M a y e r , E x e c u t i v e D i r e c t o r
T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
~ A R E A S O F R E S P O N S I B I L I T Y ~
A n n u a l B u d g e t D e v e l o p m e n t a n d O v e r s i g h t
C o m p e t i t i v e F e d e r a l a n d S t a t e G r a n t P r o g r a m s
C o u n t y w i d e C o m m u n i c a t i o n s a n d O u t r e a c h P r o g r a m s
C o u n t y w i d e S t r a t e g i c P l a n
L e g i s l a t i o n
P u b l i c C o m m u n i c a t i o n s a n d O u t r e a c h P r o g r a m s
S h o r t R a n g e T r a n s i t P l a n s
C o m m e n t s a r e w e l c o m e d b y t h e C o m m i t t e e . I f y o u w i s h t o p r o v i d e c o m m e n t s t o t h e C o m m i t t e e , p l e a s e
c o m p l e t e a n d s u b m i t a S p e a k e r C a r d t o t h e C l e r k o f t h e B o a r d .
C O M M - B I - 0 0 0 2 7
Tara Byerly
From: Tara Byerly
Sent:
To:
Wednesday, August 19, 2015 10:18 AM
Tara Byerly
Cc: Jennifer Harmon
Subject: RCTC: Budget and Implementation Committee Agenda 08.24.2015
Importance: High
Good morning Budget and Implementation Committee Members:
Attached below is the link to the Budget and Implementation Committee Agenda for the meeting scheduled @ 9:30 a.m.
on Monday, August 24.
http://www.rctc.org/uploads/media items/budget-and-implementation-committe-august-24-2015.original.pdf
Also, attached for your review and information is the conflict of interest memo and form. Let me know if you have any
questions. Thank you.
Conflict of Conflict of
Interest Form.pdflnterest Memo.pdf
Respectfully,
Tara S. <Byer[y
Deputy Clerk of the Board
Riverside County Transportation Commission
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
1
Riverside County Transportation Commission
TO:
FROM:
DATE:
SUBJECT:
Riverside County Transportation Commission
Jennifer Harmon, Clerk of the Board
August 19, 2015
Possible Conflicts of Interest Issues -Budget and Implementation Committee
Agenda of August 24, 2015
The August 24, 2015 agenda of the Budget and Implementation Committee includes items
which may raise possible conflicts of interest. A RCTC member may not participate in any
discussion or action concerning a contract or amendment if a campaign contribution of more
than $250 is received in the past 12 months or 3 months following the conclusion from any
entity or individual listed.
Agenda Item No. 11 -Congestion Management Program Monitoring
Consultant(s): VRPA Technologies, Inc.
4630 W. Jennifer, Suite 105
Fresno, CA 93722
Georgiena M. Vivian, President
Agenda Item No. 13 -Authorization to Execute the Funds Transfer Agreement and Approval
of Amendment for Forecasting Services with HDR, Inc. and Bridge Funding for the Coachella
Valley -San Gorgonio Pass Rail Corridor Service Development Plan
Consultant(s): HDR Engineering, Inc.
2280 Market Street, Suite 100
Riverside, CA 92501
Kip Field, Vice President
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
w w w . r c t c . o r g
A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
9 : 3 0 a . m .
M o n d a y , A u g u s t 2 4 , 2 0 1 5
B O A R D R O O M
C o u n t y A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r
R i v e r s i d e , C a l i f o r n i a
I n c o m p l i a n c e w i t h t h e B r o w n A c t a n d G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 7 . 5 , a g e n d a m a t e r i a l s d i s t r i b u t e d
7 2 h o u r s p r i o r t o t h e m e e t i n g , w h i c h a r e p u b l i c r e c o r d s r e l a t i n g t o o p e n s e s s i o n a g e n d a i t e m s , w i l l b e
a v a i l a b l e f o r i n s p e c t i o n b y m e m b e r s o f t h e p u b l i c p r i o r t o t h e m e e t i n g a t t h e C o m m i s s i o n o f f i c e ,
4 0 8 0 L e m o n S t r e e t , T h i r d F l o o r , R i v e r s i d e , C A , a n d o n t h e C o m m i s s i o n ' s w e b s i t e , w w w . r c t c . o r g .
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t , G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 4 . 2 , a n d t h e F e d e r a l
T r a n s i t A d m i n i s t r a t i o n T i t l e V I , p l e a s e c o n t a c t t h e C l e r k o f t h e B o a r d a t ( 9 5 1 } 7 8 7 - 7 1 4 1 i f s p e c i a l a s s i s t a n c e
i s n e e d e d t o p a r t i c i p a t e i n a C o m m i s s i o n m e e t i n g , i n c l u d i n g a c c e s s i b i l i t y a n d t r a n s l a t i o n s e r v i c e s .
A s s i s t a n c e i s p r o v i d e d f r e e o f c h a r g e . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s p r i o r t o t h e m e e t i n g t i m e w i l l a s s i s t
s t a f f i n a s s u r i n g r e a s o n a b l e a r r a n g e m e n t s c a n b e m a d e t o p r o v i d e a s s i s t a n c e a t t h e m e e t i n g .
1 .
2 .
3 .
4 .
C A L L T O O R D E R
P L E D G E O F A L L E G I A N C E
A T T E N D A N C E / R O L L C A L L
P U B L I C C O M M E N T S - E a c h i n d i v i d u a l s p e a k e r i s l i m i t e d t o s p e a k t h r e e ( 3 ) c o n t i n u o u s
m i n u t e s o r J e s s . T h e C o m m i t t e e m a y , e i t h e r a t t h e d i r e c t i o n o f t h e C h a i r o r b y m a j o r i t y
v o t e o f t h e C o m m i t t e e , w a i v e t h i s t h r e e m i n u t e t i m e l i m i t a t i o n . D e p e n d i n g o n t h e n u m b e r
o f i t e m s o n t h e A g e n d a a n d t h e n u m b e r o f s p e a k e r s , t h e C h a i r m a y , a t h i s / h e r d i s c r e t i o n ,
r e d u c e t h e t i m e o f e a c h s p e a k e r t o t w o { 2 } c o n t i n u o u s m i n u t e s . A l s o , t h e C o m m i t t e e m a y
t e r m i n a t e p u b l i c c o m m e n t s i f s u c h c o m m e n t s b e c o m e r e p e t i t i o u s . I n a d d i t i o n , t h e
m a x i m u m t i m e f o r p u b l i c c o m m e n t f o r a n y i n d i v i d u a l i t e m o r t o p i c i s t h i r t y ( 3 0 ) m i n u t e s .
S p e a k e r s m a y n o t y i e l d t h e i r t i m e t o o t h e r s w i t h o u t t h e c o n s e n t o f t h e C h a i r . A n y w r i t t e n
d o c u m e n t s t o b e d i s t r i b u t e d o r p r e s e n t e d t o t h e C o m m i t t e e s h a l l b e s u b m i t t e d t o t h e C l e r k
o f t h e B o a r d . T h i s p o l i c y a p p l i e s t o P u b l i c C o m m e n t s a n d c o m m e n t s o n A g e n d a I t e m s .
U n d e r t h e B r o w n A c t , t h e B o a r d s h o u l d n o t t a k e a c t i o n o n o r d i s c u s s m a t t e r s r a i s e d d u r i n g
p u b l i c c o m m e n t p o r t i o n o f t h e a g e n d a w h i c h a r e n o t l i s t e d o n t h e a g e n d a . B o a r d m e m b e r s
m a y r e f e r s u c h m a t t e r s t o s t a f f f o r f a c t u a l i n f o r m a t i o n o r t o b e p l a c e d o n t h e s u b s e q u e n t
a g e n d a f o r c o n s i d e r a t i o n .
Budget and Implementation Committee
August 24, 2015
Page 2
5. APPROVAL OF MINUTES-JUNE 22, 2015
6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a
finding that there is a need to take immediate action on the item and that the item came
to the attention of the Committee subsequent to the posting of the agenda. An action
adding an item to the agenda requires 2/3 vote of the Committee. If there are less than
2/3 of the Committee members present, adding an item to the agenda requires a
unanimous vote. Added items will be placed for discussion at the end of the agenda.)
7 · CONSENT CALENDAR -All matters on the Consent Calendar will be approved in a single
motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled
from the Consent Calendar will be placed for discussion at the end of the agenda.
7A. QUARTERLY FINANCIAL STATEMENTS
Page1
Overview
This item is for the Committee to:
•
1) Receive and file the Quarterly Financial Statements for the year ended •
June 30, 2015; and
2) Forward to the Commission for final action.
78. SINGLE SIGNATURE AUTHORITY REPORT
Page 10
Overview
This item is for the Committee to:
1) Receive and file the Single Signature Authority report for the fourth quarter
ended June 30, 2015; and
2) Forward to the Commission for final action.
7C. QUARTERLY SALES TAX ANALYSIS
Page 12
Overview
This item is for the Committee to:
1)
2)
Receive and file the sales tax analysis for Quarter 1 2015 (lQ 2015); and
Forward to the Commission for final action. •
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B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
A u g u s t 2 4 , 2 0 1 5
P a g e 3
7 D . Q U A R T E R L Y I N V E S T M E N T R E P O R T
P a g e 2 1
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e Q u a r t e r l y I n v e s t m e n t R e p o r t f o r t h e q u a r t e r e n d e d
J u n e 3 0 , 2 0 1 5 ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
8 . C A L P E R S D E L E G A T I O N O F A U T H O R I T Y T O R E Q U E S T D I S B U R S E M E N T S
P a g e 7 9
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 )
2 )
D e s i g n a t e t h e C h i e f F i n a n c i a l O f f i c e r , D e p u t y E x e c u t i v e D i r e c t o r , a n d D e p u t y
D i r e c t o r o f F i n a n c e t o r e q u e s t d i s b u r s e m e n t s f r o m t h e C a l P E R S p r e - f u n d i n g p l a n ;
A u t h o r i z e t h e C h a i r t o e x e c u t e t h e D e l e g a t i o n o f A u t h o r i t y t o R e q u e s t
D i s b u r s e m e n t s ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
9 . R E V I S I O N S T O P R O C U R E M E N T P O L I C Y M A N U A L
P a g e 8 1
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e t h e r e v i s e d R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n P r o c u r e m e n t
P o l i c y M a n u a l ( P P M ) f o r t h e p r o c u r e m e n t a n d c o n t r a c t i n g a c t i v i t i e s u n d e r t a k e n b y
t h e C o m m i s s i o n , p u r s u a n t t o l e g a l c o u n s e l r e v i e w a s t o c o n f o r m a n c e t o s t a t e a n d
f e d e r a l l a w ;
2 ) A d o p t R e s o l u t i o n N o . 1 5 - 0 1 7 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n R e g a r d i n g t h e R e v i s e d P r o c u r e m e n t P o l i c y M a n u a l " ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 0 . 2 0 1 6 S T A T E T R A N S P O R T A T I O N I M P R O V E M E N T P R O G R A M U P D A T E
P a g e 1 4 5
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e r e p r o g r a m m i n g S t a t e T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( S T I P ) p r o j e c t s
a s r e f l e c t e d i n T a b l e A ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
Budget and Implementation Committee
August 24, 2015
Page 4
11. CONGESTION MANAGEMENT PROGRAM MONITORING
Page 147
Overview
This item is for the Committee to:
1) Approve Agreement No. 10-65-114-04, Amendment No. 4 to Agreement
No. 10-65-114-00, with VRPA Technologies for continued monitoring of the
Congestion Management Program (CMP) system of highways and roads per federal
requirements for an additional amount of $28,167, and a total amount not to
exceed $286,960;
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
12. FISCAL YEAR 2015/16 ANNUAL LOCAL TRANSPORTATION FUND PLANNING ALLOCATIONS
TO WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS AND COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS
Page 153
Overview
This item is for the Committee to:
1) Approve an allocation of Local Transportation Fund (LTF) planning funds in the
amount of $684,750 for Western Riverside Council of Governments (WRCOG) and
$373,500 for the Coachella Valley Association of Governments (CVAG) for efforts
identified in each agency's FY 2015/16 LTF Program Objectives/Work Plan
(Work Plan) that support transportation planning programs and functions
consistent with regional and subregional plans, programs and requirements; and
2) Forward to the Commission for final action.
13. AUTHORIZATION TO EXECUTE THE FUNDS TRANSFER AGREEMENT AND APPROVAL OF
AMENDMENT FOR FORECASTING SERVICES WITH HOR, INC. AND BRIDGE FUNDING FOR
THE COACHELLA VALLEY -SAN GORGONIO PASS RAIL CORRIDOR SERVICE
DEVELOPMENT PLAN
Page 162
Overview
This item is for the Committee to:
1) Authorize the Executive Director to execute the Caltrans Division of Rail (Caltrans)
fund transfer agreement;
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B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
A u g u s t 2 4 , 2 0 1 5
P a g e 5
2 ) A p p r o v e A g r e e m e n t N o . 1 4 - 2 5 - 0 7 2 - 0 1 , A m e n d m e n t N o . 1 t o A g r e e m e n t N o .
1 4 - 2 5 - 0 7 2 - 0 0 , w i t h H D R , I n c . ( H D R ) f o r r a i l f o r e c a s t i n g s e r v i c e s , f o r a n a d d i t i o n a l
a m o u n t o f $ 6 9 , 4 5 0 , a n d a t o t a l a m o u n t n o t t o e x c e e d $ 1 , 9 1 7 , 0 9 5 , w i t h b r i d g e
f u n d i n g f r o m C o a c h e l l a V a l l e y R a i l f u n d r e s e r v e s i n a d v a n c e o f C o m m i s s i o n r e c e i p t
o f F e d e r a l R a i l r o a d A d m i n i s t r a t i o n ( F R A ) g r a n t f u n d s ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 4 . F E D E R A L A N D S T A T E L E G I S L A T I O N U P D A T E
P a g e 1 6 4
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e a n u p d a t e o n f e d e r a l a n d s t a t e l e g i s l a t i o n ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 5 . C O M M I S S I O N E R S / S T A F F R E P O R T
1 6 .
O v e r v i e w
T h i s i t e m p r o v i d e s t h e o p p o r t u n i t y f o r t h e C o m m i s s i o n e r s a n d s t a f f t o r e p o r t o n a t t e n d e d
a n d u p c o m i n g m e e t i n g / c o n f e r e n c e s a n d i s s u e s r e l a t e d t o C o m m i s s i o n a c t i v i t i e s .
A D J O U R N M E N T A N D T H E N E X T M E E T I N G
T h e n e x t B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e m e e t i n g i s s c h e d u l e d t o b e h e l d a t
9 : 3 0 a . m . , M o n d a y , S e p t e m b e r 2 8 , 2 0 1 5 , B o a r d C h a m b e r s , F i r s t F l o o r , C o u n t y
A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , R i v e r s i d e .
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
ROLL CALL
AUGUST 24, 2015
County of Riverside, District II
County of Riverside, District Ill
City of Beaumont
City of Calimesa
City of Canyon Lake
City of Cathedral City
City of Coachella
City of Desert Hot Springs
City of Hemet
City of Indian Wells
City of Lake Elsinore
City of Murrieta
City of Palm Desert
City of Riverside
City of Temecula
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE SIGN-IN SHEET
AUGUST 24, 2015
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A G E N D A I T E M 5
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T I E E
M o n d a y , J u n e 2 2 , 2 0 1 5
M I N U T E S
1 . C A L L T O O R D E R
T h e m e e t i n g o f t h e B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e w a s c a l l e d t o o r d e r b y
C h a i r B o b M a g e e a t 9 : 3 0 a . m . , i n t h e B o a r d R o o m a t t h e C o u n t y o f R i v e r s i d e
A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e , C a l i f o r n i a , 9 2 5 0 1 .
2 . P L E D G E O F A L L E G I A N C E
3 "
A t t h i s t i m e , C o m m i s s i o n e r S t e v e A d a m s l e d t h e B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
i n a f l a g s a l u t e .
R O L L C A L L
M e m b e r s / A l t e r n a t e s P r e s e n t
S t e v e A d a m s
D a w n H a g g e r t y
D o u g l a s H a n s o n
J a n H a r n i k
S t e v e n H e r n a n d e z *
B r e n d a K n i g h t
L i n d a K r u p a
B o b M a g e e
S c o t t M a t a s
M i c h a e l N a g g a r
J o h n T a v a g l i o n e *
E l l a Z a n o w i c
* A r r i v e d a f t e r t h e m e e t i n g w a s c a l l e d t o o r d e r
M e m b e r s A b s e n t
G r e g P e t t i s
R i c k G i b b s
C h u c k W a s h i n g t o n
4 . P U B L I C C O M M E N T S
T h e r e w e r e n o r e q u e s t s t o s p e a k f r o m t h e p u b l i c .
RCTC Budget and Implementation Committee Minutes
June 22, 2015
Page 2
5. APPROVAL OF MINUTES-APRIL 27, 2015
M/S/C (Matas/Harnik) to approve the minutes of April 27, 2015 meeting as
submitted.
6. ADDITIONS / REVISIONS
There were no additions or revisions to the agenda.
7. FEDERAL TRANSIT ADMINISTRATION PROPOSED TRIENNIAL OVERALL
DISADVANTAGED BUSINESS ENTERPRISE PROGRAM GOAL FOR FEDERAL FISCAL YEARS
2016-18
Matt Wallace, Procurement Manager, presented the Federal Transit Administration
proposed triennial overall Disadvantaged Business Enterprise Program goal for Federal
Fiscal Years 2016-18.
At this time, Commissioner John Tavaglione joined the meeting.
M/S/C (Krupa/ Adams) to:
1) Adopt 10.8 percent as the Commission's Federal Transit Administration
(FTA) proposed triennial Overall Disadvantaged Business Enterprise
(DBE) race-neutral goal for Federal Fiscal Years 2016-18 for the period
October 1, 2015 to September 30, 2018;
2) Adopt Resolution No. 15-016, "Resolution of the Riverside County
Transportation Commission Adopting Its Triennial Overall
Disadvantaged Business Enterprise Program Goal (49 CFR Part 26} as it
Applies to Funding Received Directly from the Federal Transit
Administration";
3) Authorize the Executive Director to approve final adjustments to the
DBE race-neutral goal for FFY 2016-18 as a result of comments received
during the public notice and comment period; and
4) Forward to the Commission for final action.
8. 2009 MEASURE A LOCAL STREETS AND ROADS MAINTENANCE OF EFFORT BASE YEAR
REQUIREMENTS FOR EASTVALE AND JURUPA VALLEY
Eric DeHate, Staff Analyst, provided an overview for the 2009 Measure A Local Streets
and Roads maintenance of effort base year requirements for the cities of Eastvale and
Jurupa Valley.
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R C T C B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i n u t e s
J u n e 2 2 , 2 0 1 5
P a g e 3
M / S / C ( M a t a s / H a r n i k ) t o :
1 ) A p p r o v e t h e 2 0 0 9 M e a s u r e A L o c a l S t r e e t s a n d R o a d s ( L S R )
M a i n t e n a n c e o f E f f o r t ( M O E ) b a s e y e a r r e q u i r e m e n t o f $ 3 8 , 9 4 9 f o r t h e
c i t y o f E a s t v a l e ( E a s t v a l e ) ;
2 ) A p p r o v e t h e 2 0 0 9 M e a s u r e A L S R M O E b a s e y e a r r e q u i r e m e n t o f $ 0 f o r
t h e c i t y o f J u r u p a V a l l e y ( J u r u p a V a l l e y ) ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
9 . F I S C A L Y E A R S 2 0 1 6 - 2 0 M E A S U R E A F I V E - Y E A R C A P I T A L I M P R O V E M E N T P L A N S F O R
L O C A L S T R E E T S A N D R O A D S
E r i c D e H a t e p r e s e n t e d t h e F Y s 2 0 1 6 - 2 0 M e a s u r e A F i v e - Y e a r C a p i t a l I m p r o v e m e n t P l a n s
( C I P ) f o r L o c a l S t r e e t s a n d R o a d s . H e e x p r e s s e d a p p r e c i a t i o n t o a l l o f t h e r e s p e c t i v e c i t y
e n g i n e e r s , p u b l i c w o r k s d i r e c t o r s , a n d s t a f f i n v o l v e d f o r t h i s y e a r ' s C I P s u b m i t t a l s .
C h a i r M a g e e e x p r e s s e d c o n c e r n t h e C o m m i s s i o n ' s l e g a l c o u n s e l w a s n o t a v a i l a b l e t o
a d d r e s s t h e i s s u e o f t h e c i t y o f L a k e E l s i n o r e ( L a k e E l s i n o r e ) b e i n g i n n o n - c o m p l i a n c e
b a s e d o n d e v e l o p m e n t a g r e e m e n t s W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s
( W R C O G ) d e t e r m i n e d a r e n o t e x e m p t f r o m T r a n s p o r t a t i o n U n i f o r m M i t i g a t i o n F e e s
( T U M F ) , e v e n t h o u g h s i g n i f i c a n t i n f r a s t r u c t u r e w a s c o n s t r u c t e d . H e e x p l a i n e d i t w i l l b e
a c o n t i n u i n g i t e m i n c l o s e d s e s s i o n f o r L a k e E l s i n o r e a n d e x p r e s s e d L a k e E l s i n o r e h a s
a l w a y s b e e n a g o o d p a r t n e r b o t h i n T U M F a n d t h e M u l t i p l e S p e c i e s H a b i t a t
C o n s e r v a t i o n P l a n .
M / S / C ( A d a m s / M a t a s ) t o :
1 ) A p p r o v e t h e F i s c a l Y e a r s 2 0 1 6 - 2 0 M e a s u r e A F i v e - Y e a r C a p i t a l
I m p r o v e m e n t P l a n s ( C I P s ) f o r L o c a l S t r e e t s a n d R o a d s ( L S R ) a s
s u b m i t t e d ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 0 . 2 0 1 6 S T A T E T R A N S P O R T A T I O N I M P R O V E M E N T P L A N U P D A T E
S h i r l e y M e d i n a , P l a n n i n g a n d P r o g r a m m i n g D i r e c t o r , p r e s e n t e d t h e 2 0 1 6 S t a t e
T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( S T I P ) p l a n u p d a t e , h i g h l i g h t i n g t h e f o l l o w i n g
a r e a s :
" S T I P a n d f u n d e s t i m a t e ;
" P a s t S T I P c y c l e s ;
" 2 0 1 4 S T I P p r o j e c t s ;
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S T I P i n t r a c o u n t y f o r m u l a ;
2 0 1 6 S T I P a n d S T I P p r o j e c t s e l e c t i o n ; a n d
2 0 1 6 S T I P s u b m i t t a l t i m e l i n e .
RCTC Budget and Implementation Committee Minutes
June 22, 2015
Page4
At this time, Commissioner Steven Hernandez joined the meeting.
Commissioner Dawn Haggerty expressed concern for the lack of rail commuting options
along Interstate 15 for residents between Lake Elsinore and Temecula who work in
Los Angeles and Orange Counties and asked if this has been considered.
Anne Mayer discussed the Commission's Commuter Rail Feasibility Study conducted in
2005, including the proposed areas for rail extensions. She explained none of those
corridors are included in Measure A since there is no independent source of funding.
Staff is working on a strategic assessment for discussion at the January 2016
Commission Workshop to look at the suite of projects the Commissioners and members
of the community are interested in. She then highlighted the current rail projects.
Ms. Mayer stated in the short-term for rail, the 1-15 corridor is constrained by a lack of
funding, not by a lack of vision.
In response to Commissioner Haggerty's question about the federal grant funds, Anne
Mayer replied the Coachella Valley-San Gorgonio Pass Rail Corridor Study is different as
this is for Amtrak service to the Coachella Valley on existing Union Pacific Railroad lines.
She discussed the federal grant funds for the planning and environmental work for
Phase I of this study.
Anne Mayer then stated staff will work with the project sponsors for the Commission's
existing STIP projects to ensure the projects are on schedule and ready to be delivered
as committed to in the STIP.
M/S/C (Adams/Harnik) to:
1) Approve the formula percentage distribution among the three
geographic areas in Riverside County (Western County, Coachella
Valley, and Palo Verde Valley) based on taxable sales per the State
Transportation Improvement Program (STIP) lntracounty Memorandum
of Understanding (MOU) for purposes of preparing the 2016 STIP
submittal; and
2) Forward to the Commission for final action.
11. RIVERSIDE COUNTY TRANSIT SERVICES FUNDING ALLOCATION FOR FISCAL YEAR
2015/16
Fina Clemente, Transit Manager, presented the FY 2015/16 funding allocation for
Riverside County transit services, highlighting the following areas:
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Short Range Transit Plans (SRTP) for FY 2015/16-FY 2017/18;
Riverside County FY 2015/16 transit funding request;
FY 2014/15 vs. FY 2015/16 operating and capital costs;
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R C T C B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i n u t e s
J u n e 2 2 , 2 0 1 5
P a g e 5
" F Y 2 0 1 5 / 1 6 t r a n s i t f i n a n c i a l p l a n b y r e v e n u e s o u r c e ; a n d
" F Y 2 0 1 5 / 1 6 t r a n s i t r e v e n u e o u t l o o k : L o c a l T r a n s p o r t a t i o n F u n d ( L T F ) ,
M e a s u r e A , a n d S t a t e T r a n s i t A s s i s t a n c e F u n d ( S T A ) f u n d s .
A n n e M a y e r b r i e f e d t h e C o m m i t t e e o n t h e P u b l i c E m p l o y e e s ' P e n s i o n R e f o r m A c t o f
2 0 1 3 ( P E P R A ) i s s u e a n d d i s c u s s e d i t s i m p a c t o n t h e t r a n s i t a g e n c i e s a n d s h o r t - t e r m
m e a s u r e s t o a s s i s t t h e m . S t a f f w i l l p r o v i d e a n u p d a t e a t t h e J u l y C o m m i s s i o n m e e t i n g .
I n r e s p o n s e t o C o m m i s s i o n e r S t e v e n H e r n a n d e z ' s q u e s t i o n i f t h e t r a n s i t a g e n c i e s a r e
w o r k i n g o n a n a l t e r n a t i v e p l a n i f t h e P E P R A i s s u e i s n o t r e s o l v e d , A n n e M a y e r r e p l i e d
t h e t r a n s i t a g e n c i e s h a v e s t a r t e d p r e l i m i n a r y w o r k o n p o t e n t i a l s e r v i c e c u t s . B y
S e p t e m b e r 2 0 1 5 , t h e C o m m i s s i o n c o u l d b e i n a s i t u a t i o n t o c o m e u p w i t h a p l a n f o r
i m m e d i a t e s e r v i c e c u t s .
I n r e s p o n s e t o C o m m i s s i o n e r H e r n a n d e z ' s q u e s t i o n r e g a r d i n g C o m m i s s i o n e r
p a r t i c i p a t i o n o n t h i s i s s u e , A n n e M a y e r r e p l i e d i n t e r e s t e d C o m m i s s i o n e r s s h o u l d
c o n t a c t A a r o n H a k e . A n n e M a y e r s t a t e d s t a f f h a s b e e n p r o v i d i n g t h e d e l e g a t i o n
m e m b e r s w i t h f a c t s a n d d e t a i l s . S h e a s k e d A a r o n H a k e t o d i s c u s s C o n g r e s s m a n
C a l v e r t ' s c o r r e s p o n d e n c e c i r c u l a t i n g t o g e t s i g n a t u r e s a n d w h o w i l l s i g n t h e l e t t e r .
A a r o n H a k e d i s c u s s e d t h e l e t t e r t h a t w i l l b e s e n t t o t h e D O L s i g n e d b y a p p r o x i m a t e l y 1 2
m e m b e r s o f t h e C a l i f o r n i a C o n g r e s s i o n a l D e l e g a t i o n . T h i s w a s a n e f f o r t l e d b y
C o n g r e s s m a n C a l v e r t a n d h e d i s c u s s e d t h e p o t e n t i a l s i g n a t u r e s f r o m o t h e r c o n g r e s s m e n
a n d a b o u t c o n t a c t i n g a l l o f t h e s t a f f s o f t h e m e m b e r s o f t h e d e l e g a t i o n . H e e x p l a i n e d
t h e r e h a v e b e e n d i s c u s s i o n s w i t h C o n g r e s s m a n C a l v e r t a b o u t p o t e n t i a l l e g i s l a t i v e
o p t i o n s a s t h e a p p r o p r i a t i o n s p r o c e s s g o e s t h r o u g h f o r t h e n e x t f i s c a l y e a r f o r t h e
f e d e r a l g o v e r n m e n t a n d w i l l p r o v i d e a n u p d a t e a t t h e J u l y C o m m i s s i o n m e e t i n g .
M r . H a k e t h e n a d d e d t h e r e p r e s e n t a t i v e l a b o r g r o u p s h a v e s t r o n g l y c o m m u n i c a t e d t o
t h e c o n g r e s s i o n a l o f f i c e s t h e y s h o u l d n o t s i g n C o n g r e s s m a n C a l v e r t ' s l e t t e r . S t a f f h a s
b e e n i n v o l v e d i n m a k i n g s u r e t h e m e m b e r s h a v e t h e f a c t s t o d e c i d e f o r t h e m s e l v e s .
M / S / C ( Z a n o w i c / A d a m s ) t o :
1 )
2 }
3 )
4 )
5 }
C o n d u c t a p u b l i c h e a r i n g a t i t s J u l y C o m m i s s i o n m e e t i n g o n t h e
p r o p o s e d S e c t i o n 5 3 0 7 P r o g r a m o f P r o j e c t s ( P O P } ;
A p p r o v e t h e F i s c a l Y e a r 2 0 1 5 / 1 6 F e d e r a l T r a n s i t A d m i n i s t r a t i o n ' s ( F T A }
S e c t i o n 5 3 0 7 a n d 5 3 1 1 P O P f o r R i v e r s i d e C o u n t y ;
A p p r o v e t h e F Y 2 0 1 5 / 1 6 L o c a l T r a n s p o r t a t i o n F u n d ( L T F } a n d S t a t e
T r a n s i t A s s i s t a n c e ( S T A ) f u n d a l l o c a t i o n s f o r t r a n s i t ;
D i r e c t s t a f f t o a d d p r o j e c t s i n t o t h e F e d e r a l T r a n s p o r t a t i o n
I m p r o v e m e n t P r o g r a m ( F T I P } ;
A d o p t R e s o l u t i o n N o . 1 5 - 0 1 4 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n t o A l l o c a t e S t a t e T r a n s i t A s s i s t a n c e F u n d s " ;
RCTC Budget and Implementation Committee Minutes
June 22, 2015
Page 6
6)
7)
Approve the disbursement of $4,798,000 in LTF funds to Riverside
Transit Agency (RTA) as a bridge loan due to the United States
Department of Labor (DOL) suspension of federal funds due to Public
Employees' Pension Reform Act of 2013 (PEPRA) issues; and
Forward to the Commission for final action.
At this time, Commissioners Douglas Hanson and John Tavaglione left the meeting.
12. RIVERSIDE COUNTY PUBLIC TRANSPORTATION: ANNUAL COUNTYWIDE
PERFORMANCE REPORT FOR FISCAL YEAR 2013/14
Martha Durbin, Staff Analyst, presented the Riverside County Public Transportation
Annual Countywide Performance Report (Countywide Report) for FY 2013/14,
highlighting the following areas:
• Countywide report FY 2013/14;
• Farebox recovery ratio, trips per capita, and resources; and
• Riverside County annual passenger trips by mode, four reporting periods.
M/S/C (Krupa/ Adams) to:
1) Receive and file the Riverside County Public Transportation Annual
Countywide Performance Report (Countywide Report) for Fiscal Year
2013/14;and
2) Forward to the Commission for final action.
At this time, Commissioner Hanson rejoined the meeting.
13. FEDERAL LEGISLATION UPDATE ON NEPA RECIPROCITY ACT (H.R. 2497)
Aaron Hake presented an update on federal legislative activities.
M/S/C (Adams/Harnik) to:
1) Adopt the following billposition -H.R. 2497 -Support; and
2) Forward to the Commission for final action.
14. COMMISSIONERS/ EXECUTIVE DIRECTOR REPORT
14A. Commissioner Adams expressed appreciation for the opportunity to represent
the city of Riverside on the Commission and acknowledged Anne Mayer and staff
for doing an outstanding job.
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R C T C B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i n u t e s
J u n e 2 2 , 2 0 1 5
P a g e 7
C o m m i s s i o n e r M i c h a e l N a g g a r e x p r e s s e d a p p r e c i a t i o n a n d c o m m e n d e d
C o m m i s s i o n e r A d a m s f o r h i s s e r v i c e t o t h e C o m m i s s i o n .
A n n e M a y e r e x p r e s s e d a p p r e c i a t i o n t o C o m m i s s i o n e r A d a m s f o r h i s c o m m e n t s
a n d a l s o e x p r e s s e d g r a t i t u d e o n b e h a l f o f t h e e n t i r e C o m m i s s i o n f o r h i s
c o n t r i b u t i o n s o v e r t h e p a s t s e v e r a l y e a r s .
1 5 . A D J O U R N M E N T A N D N E X T M E E T I N G
T h e r e b e i n g n o f u r t h e r b u s i n e s s f o r c o n s i d e r a t i o n b y t h e B u d g e t a n d I m p l e m e n t a t i o n
C o m m i t t e e , t h e m e e t i n g w a s a d j o u r n e d a t 1 0 : 2 8 a . m . T h e n e x t m e e t i n g o f t h e B u d g e t
a n d I m p l e m e n t a t i o n C o m m i t t e e i s s c h e d u l e d f o r J u l y 2 7 , 2 0 1 5 , a t 9 : 3 0 a . m .
R e s p e c t f u l l y s u b m i t t e d ,
J e n n i f e r H a r m o n
C l e r k o f t h e B o a r d
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A G E N D A I T E M 7 A
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R I V E R S I D E C O U N T Y T R A N S P O R T A T / O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : M i c h e l e C i s n e r o s , D e p u t y D i r e c t o r o f F i n a n c e
T H R O U G H : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T : Q u a r t e r l y F i n a n c i a l S t a t e m e n t s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e Q u a r t e r l y F i n a n c i a l S t a t e m e n t s f o r t h e y e a r e n d e d J u n e 3 0 , 2 0 1 5 ;
a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
D u r i n g t h e p a s t f i s c a l y e a r , s t a f f m o n i t o r e d t h e r e v e n u e s a n d e x p e n d i t u r e s f o r t h e C o m m i s s i o n .
T h e a t t a c h e d f i n a n c i a l s t a t e m e n t s p r e s e n t t h e r e v e n u e s a n d e x p e n d i t u r e s f o r t h e 1 2 m o n t h s o f
F Y 2 0 1 4 / 1 5 . M a n y a c c r u a l a d j u s t m e n t s f o r r e v e n u e s a n d e x p e n d i t u r e s h a v e b e e n m a d e f o r
J u n e 3 0 , 2 0 1 5 , a n d a r e r e f l e c t e d . i n t h e s e f i n a n c i a l s t a t e m e n t s ; h o w e v e r , s t a f f w i H c o n t i n u e t o
m a k e y e a r - e n d a c c r ~ a l a d j u s t m e n t s d e p e n d i n g u p o n m a t e r i a l i t y t h r o u g h t h e c o m p l e t i o n o f t h e
a u d i t i n O c t o b e r .
T h e o p e r a t i n g s t a t e m e n t s h o w s . s a l e s t a x r e v e n u e s t h r o u g h t h e f o u r t h q u a r t e r a t 8 6 p e r c e n t o f
t h e b u d g e t . T h i s i s a r e s u l t o f t h e G o v e r n m e n t a l A c c o u n t i n g S t a n d a r d s B o a r d ( G A S B } S t a t e m e n t
N o . 3 3 . G A S B 3 3 r e q u i r e s s a l e s t a x r e v e n u e t o b e a c c r u e d f o r t h e p e r i o d i n w h i c h i t i s c o l l e c t e d
a t p o i n t o f s a l e . T h e S t a t e B o a r d o f E q u a l i z a t i o n c o l l e c t s t h e M e a s u r e A f u n d s a n d r e m i t s t h e s e
f u n d s t o t h e C o m m i s s i o n a f t e r t h e r e p o r t i n g p e r i o d f o r t h e b u s i n e s s . T h i s c r e a t e s a t w o - m o n t h
l a g i n t h e r e c e i p t o f r e v e n u e s b y t h e C o m m i s s i o n . A c c o r d i n g l y , t h e s e f i n a n c i a l s t a t e m e n t s
r e f l e c t t h e r e v e n u e s r e l a t e d t o c o l l e c t i o n s t h r o u g h M a y 2 0 1 5 .
O n a c a s h b a s i s t h r o u g h J u n e 3 0 , 2 0 1 5 , t h e M e a s u r e A a n d L o c a l T r a n s p o r t a t i o n F u n d ( L T F ) s a l e s
t a x r e c e i p t s a r e 4 . 4 6 p e r c e n t a n d 5 . 9 6 p e r c e n t h i g h e r , r e s p e c t i v e l y , t h a n t h e s a m e p e r i o d l a s t
f i s c a l y e a r . A t t h e J a n u a r y 1 4 m e e t i n g , s t a f f p r e s e n t e d t h e F Y 2 0 1 4 / 1 5 m i d ~ y e a r r e v e n u e
p r o j e c t i o n s a n d r e c o m m e n d e d t h a t t h e C o m m i s s i o n m a i n t a i n t h e c u r r e n t y e a r r e v e n u e
p r o j e c t i o n s f o r M e a s u r e A a n d L T F r e v e n u e s a t $ 1 6 7 m i l l i o n a n d $ 8 1 . 5 m i l l i o n , r e s p e c t i v e l y .
S t a t e T r a n s i t A s s i s t a n c e F u n d r e c e i p t s o f $ 3 . 5 m i l l i o n f o r t h e t h i r d q u a r t e r w e r e r e c e i v e d i n M a y
2 0 1 5 . S t a f f w i l l c o n t i n u e t o m o n i t o r t h e t r e n d s i n s a l e s t a x r e c e i p t s a n d r e p o r t t o t h e
C o m m i s s i o n a n y n e c e s s a r y a d j u s t m e n t s , i f m a t e r i a l .
A g e n d a I t e m 7 A
1
Federal, state, and local revenues are on a reimbursement basis. The Commission will receive
these revenues as eligible project costs are incurred and invoiced to the respective agencies.
Significant federal and state reimbursements are related to the Perris Valley Line, Interstate 215
corridor improvement, and State Route 91 high occupancy vehicle (HOV) lane projects. The
following is an analysis of federal and state reimbursement revenues reflected in this quarterly
financial report:
Federal Reimbursement Revenue~s State Reimbursement Revenues
Budget Actual Budget Actual
Highways
SR-91 HOV Lanes $ 5,543,000 $ 129,677 $ -$
1-215 40,676,000 21,595,692
Other 1,340,000 708,801 68,677
Total 6,883,000 838,478 40,676,000 21,664,369
Rail
Perris Valley Line 69,652,500 44,732,561 45,668,000 8,328,391
Other 2,500,000 1,300,000 3,589,325
Total 72,152,500 44,732,561 46,968,000 11,917,716
Other 4,315,900 2,903,857 4,859,000 3,491,760
Total $ 83~351,400 $ 48,474;896 $ 92,503,000 $ 37,073,845
Staff will continue to prepare year-end reimbursement accrual adjustments in connection with
the year-end closing and audit process; however, actual federal and state reimbursement
revenues, as presented above, are below budgeted amounts primarily due to delays on the
1-215 and Perris Valley Line projects. Local reimbursements are below budgeted amounts
primarily due to delays in traffic signal improvements, lower than anticipated reimbursable
expenditures for the Perris Valley Line improvements in the city of Perris, and delayed closing of
sate of excess Commission-owned rail property.
During the FY 2014/15 budget process, the Commission took a conservative approach in
estimating Transportation Uniform Mitigation Fee (TUMF) revenues of $8 million passed
through Western Riverside Council of Governments (WRCOG)~ At the January 14 meeting, the
Commission approved the revised FY 2014/15 revenue projections and increased the TUMF
revenues to $12 million. Actual TUMF revenues through May are approximately $15.7 million.
The budgeted balance of $154,500 relates to TUMF zone reimbursements from WRCOG for the
74/215 interchange project. Staff will continue to prepare year-end TUMF revenue and
reimbursement revenue accrual adjustments in connection with the year-end closing and audit
process.
Other revenues include property management revenues generated from properties acquired in
connection with the SR-91 Corridor Improvement Project (91 Project) and various rail
properties.
Agenda Item 7 A
2
•
•
•
"
"
"
T h e C o m m i s s i o n t o o k a c o n s e r v a t i v e a p p r o a c h i n e s t i m a t i n g i n v e s t m e n t i n c o m e f o r F Y 2 0 1 4 / 1 5
a s a r e s u l t o f f l a t i n t e r e s t y i e l d s o n i n v e s t m e n t b a l a n c e s . I n v e s t m e n t i n c o m e i s a b o v e b u d g e t e d
a m o u n t s p r i m a r i l y a s a r e s u l t o f t h e i n v e s t m e n t o f s a l e s t a x a n d t o l l r e v e n u e b o n d p r o c e e d s .
S t a f f w i l l c o n t i n u e t o p r e p a r e y e a r - e n d i n v e s t m e n t i n c o m e a c c r u a l a d j u s t m e n t s i n c o n n e c t i o n
w i t h t h e y e a r - e n d c l o s i n g a n d a u d i t p r o c e s s .
T h e e x p e n d i t u r e a n d o t h e r f i n a n c i n g s o u r c e / u s e c a t e g o r i e s a r e i n l i n e o v e r a l l w i t h t h e
e x p e c t a t i o n s o f t h e b u d g e t w i t h t h e f o l l o w i n g e x c e p t i o n s . S t a f f w i l l c o n t i n u e t o p r e p a r e y e a r -
e n d e x p e n d i t u r e a c c r u a l a d j u s t m e n t s i n c o n n e c t i o n w i t h t h e y e a r - e n d c l o s i n g a n d a u d i t
p r o c e s s .
" S a l a r i e s a n d b e n e f i t s e x p e n d i t u r e s a r e u n d e r b u d g e t d u e t o u n u s e d f u l l - t i m e e q u i v a l e n t s
a n d b u d g e t a u t h o r i t y ;
" P r o f e s s i o n a l s e r v i c e s e x p e n d i t u r e s a r e u n d e r b u d g e t d u e t o u n u s e d b u d g e t a u t h o r i t y f o r
r a i l a n d s t a t i o n d e v e l o p m e n t p l a n n i n g , d e b t a n d i n v e s t m e n t m a n a g e m e n t , a n d v a r i o u s
p r o j e c t s ' l e g a l s e r v i c e s ;
" S u p p o r t c o s t s a r e u n d e r b u d g e t d u e t o u n u s e d b u d g e t a u t h o r i t y f o r t h e m a r k e t i n g o f
n e w r a i l s e r v i c e a n d r a i l s a f e t y a d v e r t i s e m e n t s , r a i l o p e r a t i o n s a n d s t a t i o n m a i n t e n a n c e ,
a n d m o t o r i s t a s s i s t a n c e c a l l b o x u p g r a d e s ;
" P r o g r a m o p e r a t i o n s a r e u n d e r b u d g e t d u e t o u n u s e d b u d g e t a u t h o r i t y f o r 9 1 P r o j e c t
p e r m i t a c t i v i t i e s , m o t o r i s t a n d c o m m u t e r a s s i s t a n c e p r o g r a m o p e r a t i o n s , a n d r a i l
p r o g r a m m a n a g e m e n t a n d o p e r a t i o n s r e l a t e d t o t h e P e r r i s V a l l e y L i n e p r o j e c t ;
" E n g i n e e r i n g , c o n s t r u c t i o n , d e s i g n - b u i l d , a n d r i g h t o f w a y / l a n d e x p e n d i t u r e s r e l a t e t o
v a r i o u s c a p i t a l p r o j e c t s . T h e s t a t u s o f s i g n i f i c a n t c a p i t a l p r o j e c t s w i t h b u d g e t s
e x c e e d i n g $ 5 m i l l i o n i s d i s c u s s e d i n t h e a t t a c h e d ;
" O p e r a t i n g a n d c a p i t a l d i s b u r s e m e n t s a r e m a d e a s c l a i m s a r e s u b m i t t e d t o t h e
C o m m i s s i o n b y t r a n s i t o p e r a t o r s ;
" S p e c i a l s t u d i e s a r e u n d e r b u d g e t d u e t o u n u s e d b u d g e t a u t h o r i t y f o r t o l l o p e r a t i o n s a n d
r a i l f e a s i b i l i t y s t u d i e s ;
" L o c a l s t r e e t s a n d r o a d s e x p e n d i t u r e s a r e r e l a t e d t o t h e t i m i n g o f M e a s u r e A s a l e s t a x
r e v e n u e a c c r u a l a d j u s t m e n t s f o r J u n e a n d t h e c l e a n u p , w h i c h w i l l b e d e t e r m i n e d i n l a t e
A u g u s t a n d S e p t e m b e r . T h a t w i l l h a v e a d i r e c t e f f e c t o n t h e l o c a l s t r e e t s a n d r o a d s
t u r n - b a c k e x p e n d i t u r e s t o l o c a l j u r i s d i c t i o n s ;
" R e g i o n a l a r t e r i a l e x p e n d i t u r e s p r i m a r i l y r e p r e s e n t e x p e n d i t u r e s f o r t h e h i g h w a y s a n d
r e g i o n a l a r t e r i a l p r o g r a m a d m i n i s t e r e d b y t h e C o a c h e l l a V a l l e y A s s o c i a t i o n o f
G o v e r n m e n t s ( C V A G ) . C V A G r e q u e s t s r e i m b u r s e m e n t s f r o m t h e C o m m i s s i o n b a s e d o n
a v a i l a b l e f u n d s a n d s u f f i c i e n t b u d g e t a u t h o r i t y ;
" D e b t s e r v i c e i n t e r e s t e x p e n d i t u r e s o n t h e 2 0 1 0 a n d 2 0 1 3 S a l e s T a x B o n d s a n d t h e 2 0 1 3
T o l l B o n d s a r e m a d e a n n u a l l y i n D e c e m b e r a n d J u n e , w h i l e i n t e r e s t e x p e n d i t u r e s o n t h e
2 0 0 9 S a l e s T a x B o n d s a r e m a d e m o n t h l y d u e t o t h e v a r i a b l e r a t e n a t u r e o f t h e b o n d s .
P r i n c i p a l p a y m e n t s o n t h e 2 0 0 9 a n d 2 0 1 0 S a l e s T a x R e v e n u e B o n d s a r e m a d e a n n u a l l y
i n J u n e . P r i n c i p a l p a y m e n t s f o r t h e 2 0 1 3 S a l e s T a x B o n d s a n d t h e 2 0 1 3 T o l l B o n d s a r e
n o t e x p e c t e d t o b e g i n u n t i l J u n e 2 0 1 8 a n d J u n e 2 0 2 2 , r e s p e c t i v e l y ;
A g e n d a I t e m 7 A
3
" T h e T r a n s p o r t a t i o n I n f r a s t r u c t u r e F i n a n c e a n d I n n o v a t i o n A c t ( T I F I A ) l o a n w i t h t h e U . S .
D e p a r t m e n t o f T r a n s p o r t a t i o n i s s u b o r d i n a t e t o t h e 2 0 1 3 T o l l B o n d s . D u r i n g t h e f o u r t h
q u a r t e r , t h e C o m m i s s i o n d r e w d o w n $ 4 8 . 9 m i l l i o n i n T I F I A l o a n p r o c e e d s . D u r i n g
c o n s t r u c t i o n o f t h e 9 1 P r o j e c t a n d f o r a p e r i o d o f u p t o f i v e y e a r s f o l l o w i n g s u b s t a n t i a l
c o m p l e t i o n , i n t e r e s t i s c o m p o u n d e d a n d a d d e d t o t h e i n i t i a l T I F I A l o a n . T I F I A d e b t
s e r v i c e p a y m e n t s a r e e x p e c t e d t o c o m m e n c e o n D e c e m b e r 1 , 2 0 2 1 , w h i c h i s
a p p r o x i m a t e l y f i v e y e a r s a f t e r s u b s t a n t i a l c o m p l e t i o n o f t h e 9 1 P r o j e c t , t h r o u g h J u n e 1 ,
2 0 5 1 ; a n d
" C a p i t a l o u t l a y e x p e n d i t u r e s a r e u n d e r b u d g e t d u e t o u n u s e d b u d g e t a u t h o r i t y f o r
s t a t i o n s e c u r i t y i m p r o v e m e n t s a n d C o m m i s s i o n n e t w o r k , h a r d w a r e , a n d s o f t w a r e
i m p r o v e m e n t s .
A t t a c h m e n t s :
1 ) Q u a r t e r l y F i n a n c i a l S t a t e m e n t s - J u n e 2 0 1 5
2 ) Q u a r t e r l y P r o j e c t S t a t u s - J u n e 2 0 1 5
A g e n d a I t e m 7 A
4
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RIVERSIDE COUNTY TRANPORTATION COMMISSION ATTACHMENT 1
QUARTERLY BUDGET TO ACTUAL
4TH QUARTER • FOR TWELVE MONTHS ENDED 6/30/2015
FY 2014/15 4TH QUARTER REMAINING PERCENT
BUDGET ACTUAL BALANCE UTILIZATION
Revenues
Sales tax $ 261,444,700 $ 225,368,638 $ (36,076,062) 86%
Federal reimbursements 83,351,400 48,474,896 (34,876,504) 58%
State reimbursements 92,503,000 37,073,845 (55,429, 155) 40%
Local reimbursements 6,461,000 1,124,169 (5,336,831) 17%
Transportation Uniform Mitigation Fee 12,154,600 15,717,061 3,562,461 129%
Other revenues 575,000 1,622,531 1,047,531 282%
Investment income 2,450,900 5,349,892 2,898,992 218%
Total revenues 458,940,600 334,731,032 (124,209,568) 73%
Expenditures
Salaries and benefits 8,330,300 7,365,268 965,032 88%
Professional and support
Professional services 17,000,100 11,243,337 5,756,763 66%
Support costs 5,928,400 4,030,519 1,897,881 68%
Total Professional and support costs 22,928,500 15,273,856 7,654,644 67%
Projects and operations
Program operations -general 21,597,200 13,914,687 7,682,513 64%
Engineering 18,079,600 7,762,730 10,316,870 43%
Construction 241,660,180 128,043,062 113,617,118 53%
Design Build 255,303,500 187,496,856 67,806,644 73%
Right of way/land 186,800,400 66,557,384 120,243,016 36%
Operating and capital disbursements 139, 169,289 87,460,977 51,708,312 63%
Special studies 1,220,000 268,642 951,358 22%
Local streets and roads 49,882,000 42,850,143 7,031,857 86% • Regional arterials 30,600,000 17,273,467 13,326,533 56%
Total projects and operations 944,312,169 551,627,948 392,684,221 58%
Debi service
Principal 7,400,000 7,400,000 100%
Interest 47,296,200 45,900,072 1,396,128 97%
Total debt service 54,696,200 53,300,072 1,396,128 97%
Capital outlay 3,782,000 475,334 3,306,666 13%
Total Expenditures 1,034,049, 169 628,042,478 406,006,691 61%
Excess revenues over (under) expenditures (575, 108,569) (293,311,446) 416,323,561 51%
Other financing sources/(uses)
Operating transfer in 526,661,100 218,840,890 (307 ,820,210) 42%
Operating transfer out (526,661,100) (218,840,890) 307,820,210 42%
TIFIA loan proceeds 191,600,000 48,904,095 (142,695,905) 26%.
Total financing sources/(uses) 191,600,000 48,904,095 142,695,905 26%
Net change in fund balances (383,508,569) (244,407,351) 559,019,466 64%
Fund balance July 1, 2014 986,842,300 1,031,476,421 44,634,121 105%
Fund balance June 30, 2015 $ 603,333,731 $ 787,069,070 $ 603,653,587 130%
•
5
Revenues Sales tax • Federal reimbursements State reirnbunements Local reimbursements Transportation Uniform Mitigation Fee other revenues Investment income Total revenues EXPenditures Salaries and benefits Professional and support Professional seivices Support costs Total Professional and support costs Projects and operations Program operations • general Engineering Construction Design Build Right of wayAand Operating and capital disbursements Special studies Local streets and roads Regional arterials Total projecbl. and operations Debt service Principal Interest Total debt service Capital outlay Total Expenditures Excess revenues over (under) expenditures Other financinA sources/{ uses) Operating transfer In Operating transfer out TIFIA loan proceeds Total financing sources/{ uses) Net change in fund balances Fund balance July 1, 2014 Fund balanoe June 30, 2015 GENERAL FUND 2,900,000 $ 13,470 412,152 238,943 FSP/ SAFE 3,209,467 115,913 MEASURE A SALES TAX WESTERN COUNTY COACHELLA VALLEY PALO VERDE VALLEY • RNERSIDE COUNTY TRANSPORTATION COMMISStoN QUARTERLY BUDGET TO ACTUAL BY FUND SPECIAL REVENUE FUNDS TRANSPORTATION DEVELOPMENT ACT LOCAL TRANSPORTATION FUND STATE TRANSIT ASSISTANCE 4TH QUARTER FOR TWELVE MONTHS ENDED 6130/2011 TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) COACHELLA VALLEY RAIL AGENCY FUND CAPITAL PROJECTS FUNDS COMMERCIAL PAPER SALES TAX BONDS TOLL REVENUE BONDS • DEBT SERVICE COMBINED TOTAL 106,812,909 $ 33,199,125 $ 982,844 $ 71,739,896 $ 9,733,864 $ $ $ $ - $ $ - $ - $ 225,368,638 45,697,008 2,764,418 48,474,896 33,452,226 37,073,845 266,222 3,091 500,000 1, 124, 169 (29,884) 15,746,945 15,717,061 1,052,476 848 569,207 1,622,531 29,994 20.560 751.045 97.923 241.371 192.839 195.881 12.205 1.746.669 708.324 1n.831 1.115.250 5,34:M92 4,647,035 3,346,788 187.518.733 33,297,048 -982,844 11,984,358 9,926.703 15,942,826 12,205 soo.ooo 1,746,669 708,324 1n.831 -3,939,668 334,731,032 4,221,664 85,311 2,732,054 3,909 272,664 43.430 6,236 7,365,268 1,672,944 668,460 7.834,378 7,849 320 233,209 826,177 11,243,337 2.954.722_ 385.010 680.948 4.098 5.741 --~~519 4,627,666 1,053,470 8,515.326 7,849 320 237,307 831,918 15,273,856 1,889,794 10,117,232 98,374 12.105,400 367,560 3,069,419 3,069,419 8,469,812 24,035 3,464,073 120,063,223 187,496,856 64,006,639 5,594,5n 5,846,000 170,268 30,191,490 11,675,809 16673 467 419,456,933 34,219.311 107,774 459,544 4.298,657 7,979,839 2.550,745 57,692,043 8.211.130 982,844 600000 982,844 57,692,043 8,211,130 15,888,785 2.083 2,083 7,400,000 45.900.on 53,300,072 13,914,687 7,762,730 128,043,062 187,496,856 66,557,384 87,460,Sn 268,642 42.850,143 17,273,467 551".627,948 7.400.000 45,900,on 53,300,072 475,334 21322290 420§200 430812087 34231 oe0 982844 57992043 8211 :450 16398756 875348 831e 53300072 628042478 (16,675,255) (861,412) (243.293.354) (934,021) 14.292.315 1,715,253 (455,930) (863,143) 491,681 1,746,669 708.324 1IT.831 (49,360,404) (293,311,446) 15.349,533 548,700 147,177,900 6,923 779,531 32,793,399 22,184.904 218,840,890 (2,723) (548,700) (52,115,037) (16,013,064) (466,000) (3.520,140) (138,894,293) (4,516,447) (2,764,486) (218,840,890) 48.904.095 48 904 095 15349s10 14396§958 6923 115013064> <46§009> nas31 (35201401 (106100894> <45164471 1942041a 48904095 (1,328,445) (861,412) {99,326,396) (927,098) (1,720,749) 1,249,253 (455,930) (83,612) 491,681 (1,n3,471) (105,392.570) {4,338,616) (29,939,986) (244,407,351) 10590109 789Q918 33§826290 33433491 556 115877309 555Q2966 57318771 4134185 28409089 199471010 45709443 136312284 1031476421 S 92§1664 S 7Q?850§ S W4Q98JH S 335983Q3 S 55§ S 114156569 $ SBZS2219 S 5§862841 $ 4950573 $ 491681 S ?flB35618 S Q407841Q S 41379827 S 1963P298 $ 787069070 6
" P r o j e c t D e s c r i p t i o n 9 1 P r o j e c t ( D e s i g n - B u i l d ) T h e p r o j e c t w i l l c o n n e c t w i t h O r a n g e C o u n t y T r a n s p o r t a t i o n A u t h o r i t y ' s t o l l e d e x p ~ e s s l a n e s a t t h e O r a n g e C o u n t y / R i v e r s i d e C o u n t y l i n e a n d c o n t i n u e a p p r o x i m a t e l y e i g h t m i l e s t o t h e I n t e r s t a t e ( 1 ) - 1 5 / S t a t e R o u t e ( S R ) - 9 1 i n t e r c h a n g e . T h e p r o j e c t i n v o l v e s w i d e n i n g p a v e m e n t o n t h e o u t s i d e o f t h e e x i s t i n g h i g h w a y t o r e p o s i t i o n g e n e r a l p u r p o s e l a n e s a n d r e p u r p o s i n g t h e e x i s t i n g H i g h O c c u p a n c y V e h i c l e ( H O V ) l a n e s t o a c c o m m o d a t e t w o - t o l l e d e x p r e s s l a n e s i n t h e m e d i a n i n e a c h d i r e c t i o n . T h e S R - 9 1 C I P a l s o i n v o l v e s c o n s t r u c t i n g o n e n e w g e n e r a l p u r p o s e l a n e i n e a c h d i r e c t i o n f r o m S R - 7 1 t o 1 - 1 5 ; u l t i m a t e l y p r o v i d i n g t w o - t o l l e d e x p r e s s l a n e s a n d f i v e g e n e r a l p u r p o s e l a n e s i n e a c h d i r e c t i o n . S R - 9 1 C I P d e v e l o p m e n t a c t i v i t i e s b e g a n i n S e p t e m b e r 2 0 0 7 , c o n s t r u c t i o n w o r k r e l a t e d t o r o a d w a y a n d s t r u c t u r e s b e g a n i n J u l y 2 0 1 4 , a n d t h e t o l l l a n e s a r e e x p e c t e d t o o p e n i n J a n u a r y 2 0 1 7 . T h e t o t a l a c q u i s i t i o n a n d c o n s t r u c t i o n c o s t o f t h e S R - 9 1 C I P i s e s t i m a t e d a t $ 1 . 4 b i l l i o n , i n c l u d i n g c a p i t a l i z e d i n t e r e s t , d e b t s e r v i c e r e s e r v e s , a n d c o s t o f i s s u a n c e . 1 - 1 5 E x p r e s s L a n e s P r o j e c t T h e p r o j e c t i s c u r r e n t l y i n t h e p r e l i m i n a r y e n g i n e e r i n g a n d e n v i r o n m e n t a l p h a s e o f w o r k t o a d d u p t o t w o - t o l l e d e x p r e s s l a n e s i n e a c h d i r e c t i o n f r o m S R - 6 0 t o C a j a l c o R o a d i n C o r o n a . T h e p r o j e c t w i l l u s e t h e d e s i g n - b u i l d m e t h o d o f p r o j e c t d e l i v e r y . P r o j e c t d e v e l o p m e n t a c t i v i t i e s b e g a n i n A p r i l 2 0 0 8 , a n d l a n e s a r e e x p e c t e d t o o p e n t o t r a f f i c i n 2 0 2 0 . T h e e s t i m a t e d p r o j e c t c o s t i s $ 4 1 5 m i l l i o n . " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N Q U A R T E R L Y P R O J E C T S T A T U S 4 T H Q U A R T E R F O R T W E L V E M O N T H S E N D E D 6 / 3 0 / 2 0 1 5 A T T A C H M E N T 2 " F Y 2 0 1 4 / 1 5 B U D G E T 4 T H Q U A R T E R E X P E N D I T U R E S $ 4 2 6 , 4 5 5 , 7 0 0 $ 7 , 1 1 3 , 7 0 0 7 2 2 3 , 2 9 6 , 5 2 0 3 , 5 4 5 , 5 2 9 P r o j e c t S t a t u s T h e D e s i g n - B u i l d c o n t r a c t i s o n s c h e d u l e w i t h a c t u a l r e p o r t e d p r o g r e s s o f 4 6 p e r c e n t a s o f J u n e 3 0 , 2 0 1 5 . T h e C o m m i s s i o n h a s a c q u i r e d a n d d e l i v e r e d a l l 1 9 7 C a l t r a n s P a r c e l N u m b e r s t o t h e D e s i g n - B u i l d e r . C o n s t r u c t i o n h a s b e g u n o n 2 3 b r i d g e s ( o f 3 2 ) a n d 3 3 w a l l s ( o f 9 3 ) , w h i l e 6 3 u t i l i t y r e l o c a t i o n s ( o f 9 0 ) a r e c o m p l e t e . T h e s u b s t a n t i a l c o m p l e t i o n d a t e o f J a n u a r y 2 0 1 7 i s u n c h a n g e d . T h e u n d e r - r u n o f t h e F Y 2 0 1 4 / 1 5 b u d g e t a t f o u r t h q u a r t e r c a n b e a t t r i b u t e d t o t h r e e m a i n c o m p o n e n t s : s l o w e r r a m p - u p o f m a j o r c o n s t r u c t i o n t h a n a n t i c i p a t e d w h i c h r e s u l t e d i n l e s s e x p e n d i t u r e s f o r c o n s t r u c t i o n ( $ 7 5 m i l l i o n ) ; p r o j e c t a n d c o n s t r u c t i o n m a n a g e m e n t , C a l t r a n s s u p p o r t s e r v i c e s , a n d u t i l i t y r e l o c a t i o n c o s t s t h a t h a v e o c c u r r e d b u t h a v e y e t t o b e i n v o i c e d ( $ 3 7 m i f t i o n ) ; a n d l o w e r t h a n p l a n n e d r i g h t o f w a y ( R O W ) a c q u i s i t i o n a n d a s s o c i a t e d g o o d w i l l c o s t s ( $ 6 0 m i l l i o n ) . O t h e r l a r g e c o s t u n d e r - r u n s o c c u r r e d f o r t h e S R - 9 1 e x p r e s s b u s t r a n s i t e n h a n c e m e n t ( $ 5 m i l l i o n ) , r a i l r o a d r e l o c a t i o n ( $ 4 m i l l i o n ) , a n d R O W m i t i g a t i o n ( $ 3 m i l l i o n ) . S t a f f c o n t i n u e s t o a d v a n c e t h e p r o j e c t r e p o r t a n d e n v i r o n m e n t a l d o c u m e n t , w h i c h i s e x p e c t e d t o b e c o m p l e t e d i n F Y 2 0 1 5 / 1 6 . V a r i o u s m e t h o d s o f p r o j e c t d e l i v e r y w e r e a n a l y z e d i n 2 0 1 3 , a n d u l t i m a t e l y s t a f f r e c e i v e d C o m m i s s i o n a p p r o v a l i n J a n u a r y 2 0 1 4 t o u s e t h e d e s i g n - b u i l d m e t h o d o f p r o j e c t d e l i v e r y a n d b e g i n p l a n n i n g f o r t h e d e s i g n - b u i l d p h a s e o f w o r k . T h e p r o j e c t c o n s t r u c t i o n m a n a g e m e n t c o n t r a c t a n d t h e t r a f f i c a n d r e v e n u e s t u d y c o n t r a c t w e r e b o t h a p p r o v e d b y t h e C o m m i s s i o n i n A p r i l 2 0 1 5 . T h e p r o j e c t u n d e r - r u n o f t h e F Y 2 0 1 4 / 1 5 b u d g e t a t f o u r t h q u a r t e r i s p r i m a r i l y r e l a t e d t o p r e l i m i n a r y e n g i n e e r i n g ( $ 1 . 2 m i l H o n ) . O t h e r l a r g e c o s t u n d e r - r u n s o c c u r r e d f o r g e n e r a l l e g a l s u p p o r t ( $ 3 3 4 , 0 0 0 ) , s p e c i a l l e g a l s u p p o r t ( $ 4 3 5 , 0 0 0 ) , a n d f i n a n c i a l a d v i s o r y s e r v i c e s ( $ 2 6 8 , 0 0 0 ) .
Project Description 91n1 Interchange Improvements Project The project is in the final design phase for interchange improvements to the 91/71 interchange. Final design began in March 2012. The estimated project cost is $123 million. SR-91 HOV Lanes/Adams Street to 60/91/215 Interchange Construction is on-going along with utility relocation. Construction of the project should be completed in fall of 2015. The estitnated project cost is $273 million. · ' 1-215 Corri~or lmprovements/Scqtt Road to Nuevo Road The. projec~ will add one mixed flow lane in each direction. Preliminary engineering began in 2007 and was corppleted in 2011. Final design began in 2011 and was completed in December 2012; construction began in 2013 and is expected to be completed in 2016. The estimated project cost is $120 million. • FY 2014/15 BUDGET 5,835,800 8,912,400 42,549,500 4THQUARTER EXPENDITURES 844,228 851,793 26,086,522 • Project Status A contract for the final design consultant was awarded at the February 2012 Commission meeting. A notice to proceed with the final design phase was issued in March 2012. Final design was delayed due to the Army Corps of Engineers (ACOE) requirement for a new environmental assessment on potholing on federal property. The ACOE also required preparation of an additional environmental assessment to cover project construction impacts on federal property resulting from the eastbound SR-91 to northbound SR-71 flyover connector. The ROW acquisition activities began in the third quarter of FY 2014/15. Final design was completed during the third quarter of FY 2014/15. The project under-run of the FY 2014/15 budget at fourth quarter is due to no incurred costs for ROW acquisition and support ($4M). Final design costs have been invoiced through March 2015, and staff will accrue the balance of work performed through June 2015 through the year-end closing process. All other budgeted costs occurred as planned. Construction began in April 2012 and is managed by Caltrans. Caltrans completed design work, and expenditures remain within the budget authority. The majority of utility relocation work is complete, and construction work at the 141h Street interchange is functionally complete wifh the full width of the new overcrossing constructed and all movements open to traffic. Work continues on the soil-nail walls alongside the freeway at Ivy Street overcrossing. A delay in project completion due to Union Pacific railroad issues at Pachappa Drive is probable; however, all freeway lanes and ramps are forecasted to be completed by the second quarter of FY 2015/16. The notice to proceed for construction was issued in December 2012 and construction started in January 2013; construction work continues to be on schedule. A major change dealing with aesthetic treatment will likely prolong the work, but all traffic related work will be completed by the second quarter of FY 2015/16. The under-run of the FY 2014/15 budget through the fourth quarter is related to the lag of construction invoice submittals by the contractor. •
" P r o j e c t D e s c r i p t i o n M i d C o u n t y P a r k w a y A r e c i r c u l a t e d p r o j e c t r e p o r t a n d e n v i r o n m e n t a l d o c u m e n t i s u n d e r d e v e l o p m e n t f o r a n e w c o r r i d o r f r o m 1 - 2 1 5 t o S R - 7 9 . T h e e n v i r o n m e n t a l p h a s e i s a n t i c i p a t e d t o b e c o m p l e t e d i n F Y 2 0 1 4 / 1 5 . C o n s t r u c t i o n o f t h i s n e w f a c i l i t y w i l l b e c o m p l e t e d o v e r m a n y y e a r s a s f u n d i n g b e c o m e s a v a i l a b l e ; t h e p r o j e c t c o s t i s e s t i m a t e d a t $ 1 . 3 t o $ 1 . 6 b i l l i o n . P e r r i s V a l l e y L i n e a n d o t h e r r a i l p r o j e c t s T h e p r o j e c t i s i n t h e c o n s t r u c t i o n p h a s e w i t h t h e e x t e n s i o n o f c o m m u t e r r a i l s e r v i c e s t o t h e c i t y o f P e r r i s . T h e p r o j e c t c o m m e n c e d i n D e c e m b e r 2 0 0 7 w h e n t h e C o m m i s s i o n r e c e i v e d a p p r o v a l f r o m t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n ( F T A ) t o m o v e i n t o p r o j e c t d e v e l o p m e n t . E x p e c t e d c o m p l e t i o n d a t e i s D e c e m b e r 2 0 1 5 f o r a n e s t i m a t e d p r o j e c t c o s t o f $ 2 4 8 . 3 m i l l i o n . O t h e r r a i l p r o j e c t s i n c l u d e a d d i n g a f o u r t h m a i n t r a c k b e t w e e n t h e R i v e r s i d e D o w n t o w n s t a t i o n t o t h e c o n n e c t o r t o t h e S a n J a c i n t o B r a n c h L i n e a t H i g h g r o v e . F Y 2 0 1 4 / 1 5 B U D G E T 1 3 , 8 9 3 , 1 0 0 1 4 0 , 9 8 1 , 3 0 0 " 4 T H Q U A R T E R E X P E N D I T U R E S 3 , 9 0 9 , 5 4 6 7 5 , 4 7 3 , 4 8 7 " P r o j e c t S t a t u s S t a f f c o m p l e t e d t h e w o r k o n t h e E n v i r o n m e n t a l I m p a c t R e p o r t ( E I R ) / E n v i r o n m e n t a l I m p a c t S t u d y ( E I S ) . M a j o r m i l e s t o n e s h a v e b e e n m e t a n d t h e p r o j e c t i s m o v i n g f o r w a r d t o t h e R e c o r d O f D e c i s i o n s c h e d u l e d f o r t h e f i r s t q u a r t e r o f F Y 2 0 1 5 / 1 6 . A b u d g e t a m e n d m e n t w a s a p p r o v e d b y t h e C o m m i s s i o n i n A p r i l 2 0 1 4 t o a l l o c a t e a d d i t i o n a l f u n d i n g f o r t h e c o m p l e t i o n o f P h a s e I I F i n a l E I R / S u p p l e m e n t a l E I S . I n A p r i l 2 0 1 5 t h e C o m m i s s i o n a p p r o v e d t h e E I R . F i n a l d e s i g n i s c o m p l e t e a n d t h e F T A a w a r d e d t h e S m a l l S t a r t s G r a n t A g r e e m e n t f u n d s . R O W a c q u i s i t i o n a c t i v i t i e s f o r t h e s t a t i o n a n d l a y o v e r f a c i l i t y a t s o u t h P e r r i s h a v e b e e n c o m p l e t e d . F o l l o w i n g t h e s e t t l e m e n t o f a l a w s u i t c h a l l e n g i n g e l e m e n t s o f t h e C a l i f o r n i a E n v i r o n m e n t a l Q u a l i t y A c t d o c u m e n t i n J u l y 2 0 1 3 , t h e c o n s t r u c t i o n c o n t r a c t w a s g i v e n f u l l n o t i c e t o p r o c e e d i n O c t o b e r 2 0 1 3 f o l l o w i n g F T A a p p r o v a l o f t h e S m a l l S t a r t s G r a n t A g r e e m e n t . A c t i v e c o n s t r u c t i o n c o m m e n c e d i n J a n u a r y 2 0 1 4 ; s o m e c o n s t r u c t i o n d e l a y s h a v e o c c u r r e d d u e t o v a r i o u s f a c t o r s . T h e s e d e l a y s a r e n o t e x p e c t e d t o i m p a c t t h e s c h e d u l e d c o m p l e t i o n d a t e o f D e c e m b e r 2 0 1 5 . T h i s l i s t d i s c u s s e s t h e s i g n i f i c a n t c a p i t a l p r o j e c t s ( i . e . , t o t a l b u d g e t e d c o s t s i n e x c e s s o f $ 5 m i l l i o n ) a n d r e l a t e d s t a t u s . C a p i t a l p r o j e c t e x p e n d i t u r e s a r e g e n e r a l l y a f f e c t e d b y l a g s i n i n v o i c e s s u b m i t t e d b y c o n t r a c t o r s a n d c o n s u l t a n t s , a s w e l l a s i s s u e s e n c o u n t e r e d d u r i n g c e r t a i n p h a s e s o f t h e p r o j e c t s . T h e c a p i t a l p r o j e c t s b u d g e t s t e n d t o b e b a s e d o n a g g r e s s i v e p r o j e c t s c h e d u l e s . 9
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : M a r l a D y e , P r o c u r e m e n t A n a l y s t
M a t t W a l l a c e , P r o c u r e m e n t M a n a g e r
T H R O U G H : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T : S i n g l e S i g n a t u r e A u t h o r i t y R e p o r t
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e S i n g l e S i g n a t u r e A u t h o r i t y r e p o r t f o r t h e f o u r t h q u a r t e r e n d e d
J u n e 3 0 , 2 0 1 5 ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
C e r t a i n c o n t r a c t s a r e e x e c u t e d u n d e r s i n g l e s i g n a t u r e a u t h o r i t y a s p e r m i t t e d i n t h e
C o m m i s s i o n ' s P r o c u r e m e n t P o l i c y M a n u a l a d o p t e d i n D e c e m b e r 2 0 1 2 . T h e E x e c u t i v e D i r e c t o r
i s a u t h o r i z e d t o s i g n s e r v i c e c o n t r a c t s t h a t a r e l e s s t h a n $ 1 0 0 , 0 0 0 i n d i v i d u a l l y a n d i n a n
a g g r e g a t e a m o u n t n o t t o e x c e e d $ 1 m i l l i o n i n a n y g i v e n f i s c a l y e a r . A d d i t i o n a l l y , i n a c c o r d a n c e
w i t h P u b l i c U t i l i t i e s C o d e S e c t i o n 1 3 0 3 2 3 ( c ) , t h e E x e c u t i v e D i r e c t o r i s a u t h o r i z e d t o s i g n
c o n t r a c t s f o r s u p p l i e s , e q u i p m e n t , m a t e r i a l s , a n d c o n s t r u c t i o n o f a l l f a c i l i t i e s a n d w o r k s u n d e r
$ 5 0 , 0 0 0 i n d i v i d u a l l y .
T h e a t t a c h e d r e p o r t d e t a i l s a l l c o n t r a c t s e x e c u t e d f o r t h e f o u r t h q u a r t e r e n d e d J u n e 3 0 , 2 0 1 5 ,
u n d e r t h e s i n g l e s i g n a t u r e a u t h o r i t y g r a n t e d t o t h e E x e c u t i v e D i r e c t o r . T h e u n u s e d c a p a c i t y o f
s i n g l e s i g n a t u r e a u t h o r i t y f o r s e r v i c e s a t J u n e 3 0 , 2 0 1 5 i s $ 3 2 9 , 2 0 5 .
A t t a c h m e n t : S i n g l e S i g n a t u r e A u t h o r i t y R e p o r t a s o f J u n e 3 0 , 2 0 1 5 .
A g e n d a i t e m 7 B
1 0
" C O N S U L T A N T A M O U N T A V A I L A B L E J u l y 1 , 2 0 1 4 A H S e c u r i t y S e r v i c e s T h o l l a " k a l N e " ' Y a r k l l e l l a A T r w o t H D R , l n c . A l l S e c u r i t y S e r v i c e s M a t h i s C o n s u l t i n g G r o u p C a l i f o r n i a H i g h w a y P a t r o l K o f f & A s s o c i a t e s A l l S e c u r i t y S e r v i c e s K a t h e r i n e P a d i l l a & A s s o c i a t e s E n g i n e e r i n g R e s o u r c e s U S B a n k A & E S h e e p C o . , I n c I n l a n d E m p i r e R e s o u r c e C o n s e r v a t i o n A M O U N T U S E D A M O U N T U S E D A M O U N T R E M A I M N G t h r o u g h J u n e 3 0 , 2 0 1 5 N o n e " S I N G L E S I G N A T U R E A U T H O R I T Y A S O F J u n e 3 0 , 2 0 1 5 D E S C R I P T I O N O F S E R V I C E S S e c u r i t y G u a r d S e r v i c e s f o r C o m m i s s i o n O w n e d P r o p e r t y o n t h e S R . . . 9 1 C I P R a i l r o a d C o o r d i n a t i o n S e r v i c e s o n S R - ~ 1 H O V P r o j e c t S e c u r i t y G u a r d S e r v i c e s f o r C o m m i s s i o n O w n e d P r o p e r t y o n t h e S R - 9 1 C I P M a n a g e m e n t C o n s u l t i n g S e r v i c e s S A F E C a l l B o x C o o r d i n a t o r C o m p e n s a t i o n , C l a s s i f i c a t i o n & B e n e f i t s S t u d y S e c u r i t y G u a r d S e r v i c e s f o r C o m m i s s i o n O w n e d P r o p e r t y o n t h e S R - 9 1 C I P F a c i l i t a t i n g a n I n t e r a c t i v e S e s s i o n f o r t h e C o m m i s s i o n W o r k s h o p D o w n t o w n R i v e r s i d e S t a t i o n T V M R e l o c a t i o n P l a n s a n d S e p e c i f l c a t i o n s U p d a t e C u s t o d i a n S e r v i c e s f o r t h e C o m m i s s i o n F u n d s R e l e a s e a n d S e t t l e m e n t A g r e e m e n t f o r t h e P V L D e p o s i t A g r e e m e n t f o r t h e S R - 9 1 C I P A g r e e m e n t s t h a t f a l l u n d e r P u b f i c U t i l i t i e s C o d e 1 3 0 3 2 3 ( C ) N I A O R I G I N A L C O N T R A C T A M O U N T $ 1 , 0 0 0 , 0 0 0 . 0 0 6 0 , 0 0 0 . 0 0 0 . 0 0 3 5 , 0 0 0 . 0 0 2 0 , 0 0 0 . 0 0 1 0 0 , 0 0 0 . 0 0 7 , 8 0 0 . 0 0 6 5 , 0 0 0 . 0 0 7 0 , 0 0 0 . 0 0 1 0 , 0 0 0 . 0 0 7 7 , 3 2 5 . 0 0 3 5 , 0 0 0 . 0 0 1 0 , 1 7 0 . 0 0 5 , 0 0 0 . 0 0 6 7 0 , 7 9 5 . 0 0 6 7 0 , 7 9 5 . 0 0 $ 3 2 9 , 2 0 5 . 0 0 . M ! d ! . Q y . ! ' _ . _ . _ _ _ _ _ _ _ _ _ _ _ _ . . J h e r e ~ a T r e y i n o P r e p a r e d b y R e v i e " " ' d b y 1 1 P A I D A M O U N T 5 9 , 3 4 0 . 0 0 0 . 0 0 2 , 8 5 5 . 6 0 1 9 , 3 8 0 . 0 0 5 1 , 5 8 9 . 6 6 2 , 8 7 1 . 6 2 2 6 , 9 9 2 . 2 6 6 9 , 3 7 5 . 0 0 1 0 , 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 5 , 0 0 0 . 0 0 $ R E M A I N I N G C O N T R A C T A M O U N T 6 6 0 . 0 0 0 . 0 0 3 2 , 1 4 4 . 4 0 6 2 0 . 0 0 4 8 , 4 1 0 . 3 4 4 , 9 2 8 . 3 8 3 8 , 0 0 7 . 7 4 6 2 5 . 0 0 0 . 0 0 7 7 , 3 2 5 . 0 0 3 5 , 0 0 0 . 0 0 1 0 , 1 7 0 . 0 0 0 . 0 0 "
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i .
I
1•
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AGENDA ITEM 7C
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : M i c h e l e C i s n e r o s , D e p u t y D i r e c t o r o f F i n a n c e
T H R O U G H : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T : Q u a r t e r l y S a l e s T a x A n a l y s i s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e s a l e s t a x a n a l y s i s f o r Q u a r t e r 1 2 0 1 5 ( l Q 2 0 1 5 ) ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
A t i t s D e c e m b e r 2 0 0 7 m e e t i n g , t h e C o m m i s s i o n a w a r d e d a n a g r e e m e n t w i t h M u n i S e r v i c e s , L L C
( M u n i S e r v i c e s ) f o r q u a r t e r l y s a l e s t a x r e p o r t i n g s e r v i c e s p l u s a d d i t i o n a l f e e s c o n t i n g e n t o n
a d d i t i o n a l s a l e s t a x r e v e n u e g e n e r a t e d f r o m t h e t r a n s a c t i o n s a n d u s e t a x ( s a l e s t a x ) a u d i t
s e r v i c e s . A s p a r t o f t h e r e c u r r i n g c o n t r a c t s p r o c e s s , t h e C o m m i s s i o n a p p r o v e d a f i v e - y e a r
e x t e n s i o n t h r o u g h J u n e 3 0 , 2 0 1 8 . T h e s e r v i c e s p e r f o r m e d u n d e r t h i s a g r e e m e n t p e r t a i n t o o n l y
t h e M e a s u r e A s a l e s t a x r e v e n u e s .
S i n c e t h e c o m m e n c e m e n t o f t h e s e s e r v i c e s , M u n i S e r v i c e s s u b m i t t e d a n a u d i t u p d a t e , w h i c h
r e p o r t e d f i n d i n g s g e n e r a t e d a n d s u b m i t t e d t o t h e S t a t e B o a r d E q u a l i z a t i o n ( S B O E ) f o r r e v i e w
a n d d e t e r m i n a t i o n o f e r r o r s i n s a l e s t a x r e p o r t i n g r e l a t e d t o 3 6 3 b u s i n e s s e s . T h r o u g h 4 Q 2 0 1 4 ,
t h e S B O E a p p r o v e d c o r r e c t i o n s f o r 2 6 2 o f t h e s e a c c o u n t s f o r a t o t a l s a l e s t a x r e v e n u e r e c o v e r y
o f $ 5 , 2 6 6 , 5 5 1 . U p d a t e d a m o u n t s f o r l Q 2 0 1 5 w i l l b e p r o v i d e d o n c e r e c e i v e d f r o m
M u n i S e r v i c e s . I f t h e S B O E c o n c u r s w i t h t h e e r r o r ( s ) f o r t h e r e m a i n i n g c l a i m s , t h e C o m m i s s i o n
w i l l r e c e i v e a d d i t i o n a l r e v e n u e s ; h o w e v e r , t h e m a g n i t u d e o f t h e v a l u e o f t h e r e m a i n i n g f i n d i n g s
w a s n o t a v a i l a b l e . I t i s i m p o r t a n t t o n o t e t h a t w h i l e . t h e r e c o v e r i e s o f a d d i t i o n a l r e v e n u e s w i l l
b e t a n g i b l e , i t w i l l n o t b e s u f f i c i e n t t o a l t e r t h e o v e r a l l t r e n d o f s a l e s t a x r e v e n u e s .
A d d i t i o n a l l y , M u n i S e r v i c e s p r o v i d e d t h e C o m m i s s i o n w i t h t h e q u a r t e r l y s a l e s t a x s u m m a r y
r e p o r t f o r l Q 2 0 1 5 . M o s t o f t h e l Q 2 0 1 5 M e a s u r e A s a l e s t a x r e v e n u e s w e r e r e c e i v e d i n t h e
s e c o n d q u a r t e r o f c a l e n d a r y e a r 2 0 1 5 , d u r i n g A p r i l t h r o u g h J u n e 2 0 1 5 , d u e t o a l a g i n t h e s a l e s
t a x c a l e n d a r . T h e s u m m a r y s e c t i o n o f t h e l Q 2 0 1 5 r e p o r t i s a t t a c h e d a n d i n c l u d e s a n o v e r v i e w
o f C a l i f o r n i a ' s e c o n o m i c o u t l o o k , l o c a l r e s u l t s , h i s t o r i c a l c a s h c o l l e c t i o n s a n a l y s i s b y q u a r t e r ,
A g e n d a I t e m 7 C
1 2
summary of the top 25 sales/use tax contributions, historical sales tax amounts, annual sales
tax by business category, five-year economic trend for significant business category
(construction), and final results.
Taxable transactions for the top 25 tax contributors in Riverside County generated 24.7 percent
of taxable sales for the benchmark year ended lQ 2015, slightly lower than the 25.8 percent for
the benchmark year ended lQ 2014. The top 100 tax contributors generated 40 percent of
taxable sales for the benchmark year ended lQ 201S, compared to the 40.7 percent for the
benchmark year ended lQ 2014.
In the Economic Category Analysis below, all categories experienced new highs in the lQ 2015
benchmark year compared to the prior eight benchmark year quarters with the exception of
transportation, which was slightly below the 4Q 2014 benchmark year high point. Construction
and miscellaneous had the largest increases of 9.4 and 7.7 percent, respectively, while general
retail and food products increased 5.8 percent. The other economic categories had increases
ranging from 5.5 to 2.5 percent.
!1.1{6.1' 8.5 I 3.3 11.4 I s.s
17.0 4.5 .21.l/ 7.5 14.t/ 3.3
1:1/ 23 1.2/ 15.8 1.2/3.4
100.0 3.9 100.0 / 5.3 100.0/ 3.B
General Retail: Apparel Store$,0epartmeritSto~, Furniture/Appliances, Drug Stores, Recreation Products, Florist/Nursery, and Misc. RetaH
Food Products: Restaurants, Food Markets, Liq<lor Stores, and Food Processing Equipment
Construction: Building Materials Retail and Building Materials Wholesale
Transportation: Auto Parts/Repair, Auto Sales -New, Auto Sates-Used, Service Stations, and Misc. Vehicle Sales
Business to Business: Office Equip., Electronic Equip., Business Services, Energy Sales, Chemical Products, Heavy Industry, Light Industry, and Leasing
MlsceUaneous: Health & Government, Miscellaneous other, and Closed Account Adjustments
100.0 3.5
An analysis of sales tax performance by quarter through lQ 2015 is attached and illustrates
fairly consistent cycles for sales tax performance for most of the economic categories since the
recent economic recession.
For seven of the top ten segments (auto sales-new, restaurants, department stores,
miscellaneous retail, building materials-wholesale, apparel stores, and building materials-retail)
during the past eight benchmark year quarters, sales tax receipts reached a new high point.
These seven segments represent 55.8 percent of the total sales tax receipts. Service stations,
one of the top ten segments representing 9.8 percent to the total sales tax receipts, decreased
to a new low point in the past two-year period during lQ 2015 due to lower fuel prices. Light
industry remained relatively unchanged, and food markets had a slight decrease from the
previous 3Q 2014 high point. These top ten segments represent 75 percent of the total sales
tax receipts. For the other segments representing 25 percent of the total sales tax receipts, the
eleven segments representing 15.7 percent of the total sales tax receipts reached new high
points in the past two years during lQ 2015.
Agenda Item 7C
13
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I n t h e E c o n o m i c S e g m e n t A n a l y s i s b e l o w , a u t o s a l e s - n e w , r e s t a u r a n t s , a n d d e p a r t m e n t s t o r e s
r e p r e s e n t t h e t h r e e l a r g e s t s e g m e n t s f o r R i v e r s i d e C o u n t y , o r 3 2 . 4 p e r c e n t o f t o t a l s a l e s t a x e s .
T h i s i s t h e t e n t h c o n s e c u t i v e q u a r t e r s i n c e 3 Q 2 0 0 8 t h a t d e p a r t m e n t s t o r e s a n d a u t o s a l e s - n e w
h a v e b e e n i n t h e t o p t h r e e e c o n o m i c s e g m e n t s . G r o w t h s e e n i n p r e v i o u s q u a r t e r s f o r t h e
s e r v i c e s t a t i o n s s e g m e n t h a s b e e n d e c l i n i n g c o n t i n u o u s l y f r o m t h e h i g h i n t h e l a s t f o u r y e a r s
d u e t o l o w e r f u e l p r i c e s , a n d t h i s s e g m e n t r e a c h e d a n e w l o w p o i n t i n l Q 2 0 1 5 . R e s t a u r a n t s
r e p l a c e d s e r v i c e s t a t i o n s i n t h e t o p t h r e e e c o n o m i c s e g m e n t s b e g i n n i n g i n 4 Q 2 0 1 4 a n d
r e s u l t e d f r o m c o n t i n u e d s t e a d y g r o w t h i n r e s t a u r a n t p r i c e s w i t h n o d e c l i n e i n r e s t a u r a n t u s e .
L a r g e s t S e g m e n t A u t o S a l e s � R e s t a u r a n t s R e s t a u r a n t s S e r v i c e S e r v i c e R e s t a u r a n t s A u t o S a l e s � D e p a r t m e n t R e s t a u r a n t s S e r v i c e R e s t a u r a n t s
N e w S t a t i o n s S t a t i o n s N e w S t o r e s S t a t i o n s
% o f T o t a l I % C h a n g e 1 1 . 2 / 8 . 8 1 3 . 9 / 7 . 4 1 2 . 0 / 8 . 4 1 1 . 5 / � 3 . 2 1 1 . 0 / � 3 . 8 1 4 . 9 / 7 . 8 1 2 . 2 / 7 . 5 1 3 . 7 / 2 . 7 1 5 . 1 / 7 . 1 1 3 . 0 / - 5 . 5 2 2 . 0 / 6 . 7
2 n d L a r g e s t S e g m e n t R e s t a u r a n t s A u t o S a l e s � A u t o S a l e s � D e p a r t m e n t R e s t a u r a n t s A u t o S a l e s � D e p a r t m e n t A u t o S a l e s - A u t o S a l e s � D e p a r t m e n t M i s c . R e t a i l
N e w N e w S t o r e s N e w S t o r e s N e w N e w S t o r e s
% o f T o t a l I % C h a n g e 1 0 . 1 I 8 . 3 1 0 . 8 / 8 . 2 1 1 . 8 / 9 . 4 1 0 . 6 / 5 . 3 1 0 . 9 / 8 . 4 1 0 . 4 / 8 . 7 1 1 . 3 / l . 6 1 0 . 5 / 1 2 . 0 1 0 . 9 / 7 . 5 1 1 . 2 / t o 9 . 8 / 3 . 0
3 r d L a r g e s t S e g m e n t D e p a r t m e n t D e p a r t m e n t D e p a r t m e n t R e s t a u r a n t s D e p a r t m e n t D e p a r t m e n t R e s t a u r a n t s S e r v i c e D e p a r t m e n t A u t o S a l e s � S e r v i c e
S t o r e s S t o r e s S t o r e s S t o r e s S t o r e s S t a t i o n s S t o r e s N e w S t a t i o n s
% o f T o t a l I % C h a n g e 1 0 . 5 I 2 . 4 9 . 9 / 1 . 7 1 1 . 2 / 0 . 1 9 . 9 / 8 . 4 1 0 . 9 / 2 . 6 8 . 3 / 1 . 8 1 0 . 8 / 6 . 4 1 0 . 2 / - 6 . S 9 . 6 / 1 . 3 1 0 . 4 / 7 . 8 9 . 3 / 0 . 3
D u r i n g t h e r e v i e w o f t h e l Q 2 0 1 5 d e t a i l e d r e p o r t w i t h M u n i S e r v i c e s , i n f o r m a t i o n r e g a r d i n g
s a l e s t a x c o m p a r i s o n b y c i t y a n d c h a n g e b y e c o n o m i c s e g m e n t s ( t w o h i g h e s t g a i n s a n d t w o
h i g h e s t l o s s e s } f r o m l Q 2 0 1 5 t o l Q 2 0 1 4 w a s p r o v i d e d .
S t a f f c o n t i n u e s t o m o n i t o r m o n t h l y s a l e s t a x r e c e i p t s a n d o t h e r a v a i l a b l e e c o n o m i c d a t a t o
d e t e r m i n e t h e n e e d f o r a n y a d j u s t m e n t t o t h e r e v e n u e p r o j e c t i o n s . S t a f f w i l l u t i l i z e t h e
f o r e c a s t s c e n a r i o s i n c l u d e d w i t h t h e c o m p l e t e r e p o r t a n d r e c e i p t t r e n d s i n a s s e s s i n g s u c h
p r o j e c t i o n s .
A t t a c h m e n t s :
1 } S a l e s T a x D i g e s t S u m m a r y l Q 2 0 1 5
2 ) S a l e s T a x P e r f o r m a n c e A n a l y s i s b y Q u a r t e r
3 ) Q u a r t e r l y S a l e s T a x C h a n g e C o m p a r i s o n b y C i t y f o r l Q 2 0 1 5 t o l Q 2 0 1 4
A g e n d a I t e m 7 C
1 4
"
A T T A C H M E N T 1
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
S a l e s T a x D i g e s t S u m m a r y
C o l l e c t i o n s t h r o u g h J u n e 2 0 1 5
S a l e s t h r o u g h M a r c h 2 0 1 5 ( 2 0 1 5 Q 1 )
C A L I F O R N I A ' S E C O N O M I C O U T L O O K
C a l i f o r n i a s a l e s t a x r e c e i p t s i n c r e a s e d b y 3 . 1 % o v e r t h e s a m e q u a r t e r f r o m t h e p r e v i o u s y e a r , w i t h
N o r t h e r n C a l i f o r n i a r e p o r t i n g a 3 . 4 % i n c r e a s e c o m p a r e d t o 2 . 9 % f o r S o u t h e r n C a l i f o r n i a . R e c e i p t s f o r
R C T C c h a n g e d b y 2 . 1 % o v e r t h e s a m e p e r i o d s .
T h e e f f e c t o f r e c e n t n a t i o n w i d e r e t a i l t r e n d s i s b e i n g f e l t i n C a l i f o r n i a . A m e r i c a n s a r e b u y i n g l e s s " s t u f f "
f r o m t r a d i t i o n a l r e t a i l o u t l e t s a n d i n s t e a d a r e s p e n d i n g m o r e m o n e y o n e x p e r i e n c e s . A i r t r a v e l i s u p
2 . 8 % f o r J a n u a r y a n d F e b r u a r y , a n d t h e g r o w t h i s c o m i n g f r o m c o n s u m e r s , n o t b u s i n e s s t r a v e l e r s . ( U . S .
D e p t . o f T r a n s p o r t a t i o n ) H o t e l o c c u p a n c y r a t e s w e r e u p 3 . 1 % y e a r o v e r y e a r i n t h e f i r s t q u a r t e r o f 2 0 1 5 .
T h e o v e r a l l o c c u p a n c y r a t e o f 6 1 . 1 % w a s t h e h i g h e s t e v e r r e c o r d e d f o r t h e f i r s t q u a r t e r . ( S m i t h T r a v e l
R e s e a r c h ) S a l e s a t r e s t a u r a n t s w e r e u p 9 % f o r t h e f i r s t f o u r m o n t h s o f 2 0 1 5 . ( U . S . C e n s u s B u r e a u )
J e w e l r y s a l e s r o s e f o r 2 5 - s t r a i g h t m o n t h s b e f o r e d i p p i n g s l i g h t l y i n A p r i l . ( M a s t e r C a r d A d v i s o r s ) A l l o f
t h i s t o o k p l a c e d e s p i t e a s t r o n g e r d o l l a r r e d u c i n g f o r e i g n t o u r i s m , w h i c h s u g g e s t s t h a t m u c h o f t h e
g r o w t h i s c o m i n g f r o m A m e r i c a n s s p e n d i n g m o n e y a t h o m e .
C u r r e n t S a l e s a n d U s e T a x l a w s m a y b e b a s e d o n o u t d a t e d b u s i n e s s m o d e l s a n d s p e n d i n g h a b i t s .
" L O C A L R E S U L T S
N e t C a s h R e c e i p t s A n a l y s i s
"
L o c a l C o l l e c t i o n s
L e s s : C o s t o f A d m i n i s t r a t i o n
N e t 1 0 2 0 1 5 R e c e i p t s
N e t 1 0 2 0 1 4 R e c e i p t s
A c t u a l P e r c e n t a g e C h a n g e
B u s i n e s s A c t i v i t y P e r f o r m a n c e A n a l y s i s
L o c a l C o l l e c t i o n s
L e s s : P a y m e n t s f o r P r i o r P e r i o d s
P r e l i m i n a r y 1 0 2 0 1 5 C o l l e c t i o n s
P r o j e c t e d 1 0 2 0 1 5 L a t e P a y m e n t s
P r o j e c t e d 1 0 2 0 1 5 F i n a l R e s u l t s
A c t u a l 1 0 2 0 1 4 R e s u l t s
P r o j e c t e d P e r c e n t a g e C h a n g e
w w w . M u n i S e r v i c e s . c o m ( 8 C 1 _ ( i j 8 0 0 - 8 1 8 1
$ 3 9 , 6 2 0 , 8 6 1
( 5 0 9 , 2 0 0 )
3 9 , 1 1 1 , 6 6 1
3 8 , 3 1 2 , 7 8 7
2 . 1 %
$ 3 9 , 6 2 0 , 8 6 1
( 1 , 5 7 7 , 3 4 2 )
3 8 , 0 4 3 , 5 1 9
1 , 5 3 0 , 2 3 9
3 9 , 5 7 3 , 7 5 8
3 8 , 9 1 9 , 8 5 6
1 . 7 %
P a g e l
Riverside County Transportation Commission
HISTORICAL CASH COLLECTIONS ANALYSIS BY QUARTER
(in thousands of$)
$44,000
$42,000
Ill $40,000 ...
Cl. ·-cu ...
cu $38,000 a:
...
cu
z
$36,000
$34,000
$32,000
4Q2012 102013 202013 3Q2013 4Q2013 102014 202014 3Q2014 4Q2014 1Q2015
llllENet Receipts -+-SBOE Admin Fees Due
TOP 25 SALES/USE TAX CONTRIBUTORS
$600
$400 Ill
cu
cu
$300 .:
$200
$100
$0
E
"O
c:C
The following list identifies RCTC's Top 25 Sales/Use Tax contributors. The list is in alphabetical order
and represents sales from April 2014 to March 2015. The Top 25 Sales/Use Tax contributors generate
24.7% of RCTC's total sales and use tax revenue.
AMAZON.COM
ARCO AM/PM
BEST BUY STOR£S
CARMAX THE AUTO SUPERSTORE
CHEVRON SERVICE STATIONS
CIRCLE K FOOD STORES
COSTCO WHOLESALE
DEPT OF MOTOR VEHICLES
DESERT SUNLIGHT
HOME DEPOT
JACK IN THE BOX RESTAURANTS
KOHL'S DEPARTMENT STORES
LOWE'S HOME CENTERS
www.MuniServices.com (800) 800-8181
16
MACY'S DEPARTMENT STORE
MCDONALD'S RESTAURANTS
RALPH'S GROCERY
ROSS STORES
SAM'S CLUB
SHELL SERVICE STATIONS
STATER BROS MARKETS
TARGET STORES
USA SERVICE STATIONS
VERIZON WIRELESS
WAL MART STORES
WALGREEN'S DRUG STORES
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
H I S T O R I C A L S A L E S T A X A M O U N T S
T h e f o l l o w i n g c h a r t s h o w s t h e s a l e s t a x l e v e l f r o m s a l e s t h r o u g h M a r c h 2 0 1 5 , t h e h i g h s , a n d t h e l o w s f o r
e a c h s e g m e n t o v e r t h e l a s t t w o y e a r s .
$ 2 0 , 0 0 0 . . - - - - - -
$ 1 8 , 0 0 0
$ 1 6 , 0 0 0
$ 1 4 , 0 0 0
$ 1 2 , 0 0 0
$ 1 0 , 0 0 0 - � � � �
$ 8 , 0 0 0 � � - -
$ 6 , 0 0 0
$ 4 , 0 0 0 - � � �
$ 2 , 0 0 0
$ 0
( i n t h o u s a n d s o f $ )
A N N U A L S A L E S T A X B Y B U S I N E S S C A T E G O R Y
( i n t h o u s a n d s o f $ )
1 0 2 0 1 5
4 0 2 0 1 4
3 0 2 0 1 4
2 0 2 0 1 4
1 0 2 0 1 4
4 0 2 0 1 3
3 0 2 0 1 3
2 0 2 0 1 3
1 0 2 0 1 3
4 0 2 0 1 2
" 1 0 2 0 1 5 I l l H i g h & L o w
$ 0 $ 2 0 , 0 0 0 $ 4 0 , 0 0 0 $ 6 0 , 0 0 0 $ 8 0 , 0 0 0 $ 1 0 0 , 0 0 0 $ 1 2 0 , 0 0 0 $ 1 4 0 , 0 0 0 $ 1 6 0 , 0 0 0 $ 1 8 0 , 0 0 0
I l l G e n e r a l R e t a i l I l l F o o d P r o d u c t s I l l T r a n s p o r t a t i o n " C o n s t r u c t i o n I l l B u s i n e s s T o B u s i n e s s I l l M i s c e l l a n e o u s
w w w . M u n i S e r v i c e s . c o m ( 8 0 0 ) 8 0 0 - 8 1 8 1
1 7
P a g e 3
Riverside County Transportation Commission
FIVE-YEAR ECONOMIC TREND: CONSTRUCTION
(in thousands of$)
$5,000 ~---------------·----------------
$4,500
$4,000 +-·······························································-······················································-···--································································································································
$3,500
$3,000
$2,500 '
$2,000
$1,500
$1,000
$500
$0
0 0 ...... ......
0 0
N N 0 0
...... N
FINAL RESULTS: October-December 2014 Sales
Local Net Cash Collections
Less: .Prior Quarter Payments
Add: Late Payments
Local Net Economic Collections af;ter Adjustments
Percent Change from October-December 2013 Sates
MUNISERVICES' ON-GOINGfAUDIT RESULTS
This Quarter $34S,261
Total to Date $ 5,266,551
www.MuniServices.com (800) 800-8181
18
$42,964,292
($1,947,530)
$1,350,459
$42,367,~21
UP BY 4.8%
Page4
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RCTC 1%: Sales Tax Performance Analysis by Quarter • ATTACHMENT 2 • TOTAL Economic TOTAL CATEGORY TOTAL $50,000,000 1 r $16,000,000 2015Ql QoQ%t. QoQ$t. VoV %ti VoV $ti $39,573,758 1.7% $653,903 5.3% $7,992,270 $45,000,000 J I $14,DDD,DDO -GENERAL RETAIL $40,000,000 -j • • • mJ 2015Ql QoQ%t. QoQ$t. VoV %ti VoV $ti & $11,359,678 4.9% $533,837 5.8% $2,557,620 $12,DDD,000 % of 2015Ql Total: 28.7% • a $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 &8d8&8d8&8d8&8do&ado~~d8&8d8&8d8&8do&ado ~~~~~~~~~~~~~~~mmmmOOOOMMMMNNNNMMMM~~~~~ 8888888888888888888888888888888888888888 NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN " "t•' , 19
INLAND E. Quarterly Comparison of 2014Ql and 2015Ql (January thru March Sales ) 'iii ~ BEAUMONT 7.8% BLYTHE -5.7% CORONA 0.7% LAKE ELSINORE 2.6% HEMET 1.2% INDIO 13.7% PERRIS -0.7% SAN JACINTO 5.9% RIVERSIDE 5.7% COACHELLA 10.8% PALM SPRINGS -0.9% DESERT HOT SPRINGS 0.6% NORCO 11.9% IN DIAN WELLS 5.0% RANCHO MIRAGE -2.3% PALM DESERT -0.2% CATHEDRAL CITY 2.4% LA QUINTA -3.4% MORENO VALLEY 5.3% TEMECULA 6.7% CANYON LAKE 29.4% CALIMESA 12.0% MURRIETA 3.0% WILDOMAR 9.6% MENIFEE 10.0% EASTVALE 0.2% JURUPA VALLEY -19.3% RIVERSIDE COUNTY 17.6% Non-Confidential "' t> "' " 2 "'-10.7% 2.5% 2.4% 4.6% 4.2% 4.6% 4.2% 3.1% 10.2% 12.8% 5.8% 5.1% 1.1% 12.4% 10.6% 5.5% 2.2% -4.3% 3.0% 4.3% 9.0% 10.0% 0.7% -2.0% 2.2% 9.2% 3.1% -0.8% -8.2% -1.4% 1.1% 10.1% -10.0% 1.4% -9.3% -11.1% 3.4% -8.0% -14.5% -19.5% 0.3 -100.0% -20.5% -6.5% 13.5% 9.2% -2.5% 10.1% 1.4% -22.8% 1.9% -10.2% -3.9% -32.0% -8.6% -28.7% Jan -Mar -3.3% 17.1% -59.0% 894,222 -3.0% 40.6% -36.1% 411,519 8.3% 9.9% 10.0% 7,813,483 5.1% 3.0% 64.0% 1,782,393 2.6% 4.5% -2.3% 2,451,468 8.0% -1.3% -6.2% 2,369,568 -5.0% 2.4% 20.5% 1,820,789 -17.5% 22.9% -20.9% 509,049 16.8% 8.8% -7.2% 12,641,450 0.0% -47.5% -11.8% 838,126 -6.1% -3.5% -18.4% 2,970,134 -31.6% -14.3% 6.1% 317,902 162.7% 9.6% -0.6% 1,248,336 -47.9% -35.8% 113.9% 391,996 -6.0% 8.8% 14.3% 1,221,014 3.6% 6.9% 34.9% 4,626,308 11.7% 11.6% 0.7% 2,055,281 -2.2% -8.9% 44.5% 2,112,119 -15.0% -15.5% 11.6% 3,527,708 14.S -0.2% 10.9% 6,818,808 -16.9% -13.1% 0.0% 37,918 -20.1% -9.9% -52.1% 149,620 5.0% -18.1% 16.5% 2,921,430 35.3% -8.2 -24.7% 309,180 66.1% 8.1% -11.4% 1,314,413 12.0% 9.4% 13.7% 1,416,865 1.5% 6.4% -5.3% 1,901,412 -50.5% 76.3% -22.0% 5,889,226 • ATTACHMENT 3 • 866,392 3.2% Light Industry Department Stores Service Stations 399,989 2.9% Auto Sales -New Energy Sales Service Stations 7,472,912 4.6% Bldg.Matls-Whsle Auto Sales -New Service Stations Food Markets 1,688,659 5.6% Auto Sales -New Restaurants Service Stations Light Industry 2,542,074 -3.6% Auto Parts/Repair Miscellaneous Retail Auto Sales -New Service Stations 2,252,736 5.2% Department Stores Auto Sales -New Service Stations Heavy Industry 1,843,472 -1.2% Miscellaneous Other Restaurants Service Stations Heavy Industry 509,974 -0.2% Restaurants Light Industry Service Stations Food Markets 11,815,335 7.0% Auto Sales -New Bldg.Matls-Whsle Service Stations Energy Sales 865,066 -3.1% Food Markets Restaurants Service Stations Light Industry 3,042,924 -2.4% Restaurants Leasing Service Stations Energy Sales 348,821 -8.9% Restaurants Food Markets Service Stations Bldg.Matis-Retail 1,163,508 7.3% Bldg.Matls-Whsle Auto Sales -New Service Stations Food Markets 357,312 9.7% Restaurants Recreation Products Light Industry Furniture/Appliance 1,226,974 -0.5% Restaurants Furniture/Appliance Auto Sales -New Misc. Vehicle Sales 4,555,089 1.6% Restaurants Furniture/Appliance Department Stores Service Stations 1,868,756 10.0% Auto Sales -New Restaurants Misc. Vehicle Sales Food Markets 2,160,722 -2.2% Auto Sales -New Auto Parts/Repair Department Stores Food Markets 3,563,364 -1.0% Auto Sales -New Restaurants Service Stations Bldg.Matls-Whsle 6,360,718 7.2% Auto Sales -New Rest aura nts Service Stations Food Markets 35,408 7.1% Restaurants Furniture/Appliance Bldg.Matis-Retail Auto Sales -Used 160,062 -6.5% Restaurants Food Processing Eqp Service Stations Miscellaneous Other 2,930,577 -0.3% Restaurants Auto Sales -New Service Stations Leasing 323,331 -4.4% Restaurants Miscellaneous Retail Service Stations Food Markets 1,205,496 9.0% Bldg.Matis-Retail Restaurants Service Stations Food Markets 1,370,829 3.4% Electronic Equipment Food Processing Eqp Service Stations Miscellaneous Retail 1,976,279 -3.8% Leasing Miscellaneous Retail Department Stores Service Stations 6,468,845 -9.0% Apparel Stores Leasing Bldg.Matls-Whsle Service Stations 20 MuniServices
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A G E N D A I T E M 7 0
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : M e g a n K a v a n d , A c c o u n t a n t
M i c h e l e C i s n e r o s , D e p u t y F i n a n c e D i r e c t o r
T H R O U G H : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T : Q u a r t e r l y I n v e s t m e n t R e p o r t
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e t h e Q u a r t e r l y I n v e s t m e n t R e p o r t f o r t h e q u a r t e r e n d e d J u n e 3 0 , 2 0 1 5 ;
a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
F o r t h e p a s t f e w y e a r s a n d a s a r e s u l t o f a l o w i n t e r e s t r a t e e n v i r o n m e n t , t h e C o m m i s s i o n ' s
i n v e s t m e n t s w e r e p r i m a r i l y c o n c e n t r a t e d i n t h e R i v e r s i d e C o u n t y P o o l e d I n v e s t m e n t F u n d
( R C P I F ) . O t h e r i n v e s t m e n t s i n c l u d e d t h e s t a t e L o c a l A g e n c y I n v e s t m e n t F u n d a n d m u t u a l f u n d s .
I n c o n n e c t i o n w i t h t h e i s s u a n c e o f s a l e s t a x r e v e n u e b o n d s a n d t o l l r e v e n u e b o n d s a n d t h e
e x e c u t i o n o f T r a n s p o r t a t i o n I n f r a s t r u c t u r e F i n a n c e a n d I n n o v a t i o n A c t ( T I F I A ) l o a n f o r t h e S t a t e
R o u t e 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ( S R - 9 1 C I P ) , t h e C o m m i s s i o n a n t i c i p a t e d t h e n e e d t o
e n g a g e a n i n v e s t m e n t m a n a g e r f o r t h e b o n d p r o c e e d s a n d o t h e r r e q u i r e d f u n d s . A d d i t i o n a l l y ,
t h e C o m m i s s i o n d e s i r e d t o e n g a g e a n i n v e s t m e n t m a n a g e r t o p r o v i d e i n v e s t m e n t a d v i s o r y a n d
m a n a g e m e n t s e r v i c e s r e l a t e d t o t h e C o m m i s s i o n ' s o p e r a t i n g f u n d s . A c c o r d i n g l y , a t i t s M a y
2 0 1 3 m e e t i n g , t h e C o m m i s s i o n a w a r d e d t w o i n v e s t m e n t m a n a g e m e n t s e r v i c e s a g r e e m e n t s t o
L o g a n C i r c l e P a r t n e r s , L P . ( L o g a n ) f o r S R - 9 1 C I P f u n d s a n d t o P a y d e n & R y g e l I n v e s t m e n t
M a n a g e m e n t ( P a y d e n & R y g e l ) f o r C o m m i s s i o n o p e r a t i n g f u n d s .
L o g a n i n v e s t e d t h e S R - 9 1 C I P d e b t p r o c e e d s d u r i n g t h e f i r s t q u a r t e r o f F Y 2 0 1 3 / 1 4 i n t h e S h o r t -
T e r m A c t i v e l y M a n a g e d P r o g r a m ( S T A M P ) . P a y d e n & R y g e l w a s a u t h o r i z e d t o m a k e s p e c i f i c
i n v e s t m e n t s f o r t h e C o m m i s s i o n ' s o p e r a t i n g f u n d s b e g i n n i n g w i t h t h e t h i r d q u a r t e r o f F Y
2 0 1 4 / 1 5 . I n J u n e 2 0 1 5 t h e C o m m i s s i o n f u n d e d i t s F Y 2 0 1 4 / 1 5 S R - 9 1 C I P e q u i t y c o n t r i b u t i o n o f
a p p r o x i m a t e l y $ 3 5 m i l l i o n ; t h e f u n d s w e r e i n v e s t e d b y L o g a n i n a s e p a r a t e S T A M P a c c o u n t .
A g e n d a I t e m 7 0
2 1
The quarterly investment report for the .Fourth Quarter of FY 2014/15 as required by state law
and Commission policy reflects the increased investment activities resulting from the SR-91 CIP
and available operating cash. The quarterly investment report includes the following
information:
• Investment Portfolio Report;
• STAMP Portfolio by Investment Category;
• STAMP Portfolio by Account;
• STAMP Portfolio Transaction Report by Account;
•
•
•
•
•
•
•
•
•
•
•
•
STAMP Portfolio Summary of investments by credit rating, industry group, asset class,
security type and market sector;
STAMP Portfolio Toll Revenue Project Senior Lien Fund Summary of investments by
credit rating, industry group, asset class, security type and market sector;
STAMP Portfolio Toll Revenue Project Sales Tax Revenue Fund Summary of investments
by credit rating, industry group, asset class, security type and market sector;
STAMP Portfolio Toll Revenue Series A & Series B Reserve Fund Summary of investments
by credit rating, industry group, asset class, security type and market sector;
STAMP Portfolio Toll Revenue Project Capitalized Interest Fund Summary of investments
by credit rating, industry group, asset class, security type and market sector;
STAMP Portfolio Sales Tax Revenue Capitalized Interest Fund Summary of investment by
credit rating, industry group, asset class, security type and market sector;
STAMP Portfolio Sales Tax Equity Fund Summary of investment by credit rating, industry
group, asset class, security type and market sector;
Payden & Rygel Operating Portfolio by investment category;
Payden & Rygel Operating Portfolio Transaction Report;
Logan Circle Partners, LP. Short Duration Fourth Quarter 2015 Review;
Payden & Rygel Operating Portfolio Fourth Quarter 2015 Review; and
County of Riverside Investment Report for the Quarter Ended June 30, 2015 .
The Commission's investments were in full compliance ·with the Commission's investment
policy adopted on September 10, 2014, and investments securities permitted under the
Indenture for the Commission's Sales Tax Revenue Bonds and the Master Indenture for the
Commission's Toll Revenue Bonds. Additionally, the Commission has adequate cash flows for
the next six months.
Attachments:
1) Investment Portfolio Report
2) STAMP Portfolio by Investment Category
3) STAMP Portfolio by Account
4) STAMP Portfolio Transaction Report by Account
5) STAMP Portfolio Summary of Investments
6) STAMP Portfolio Toll Revenue Project Senior Lien Fund Summary of Investments
7) STAMP Portfolio Toll Revenue Project Sales Tax Revenue Fund Summary of Investments
Agenda Item 70
22
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" 8 ) S T A M P P o r t f o l i o T o l l R e v e n u e S e r i e s A & S e r i e s B R e s e r v e F u n d S u m m a r y o f
I n v e s t m e n t s
9 ) S T A M P P o r t f o l i o T o l l R e v e n u e P r o j e c t C a p i t a l i z e d I n t e r e s t F u n d S u m m a r y o f I n v e s t m e n t s
1 0 ) S T A M P P o r t f o l i o S a l e s T a x R e v e n u e C a p i t a l i z e d I n t e r e s t F u n d S u m m a r y o f I n v e s t m e n t s
1 1 ) S T A M P P o r t f o l i o S a l e s T a x E q u i t y F u n d S u m m a r y o f I n v e s t m e n t s
1 2 ) P a y d e n & R y g e l O p e r a t i n g P o r t f o l i o b y I n v e s t m e n t C a t e g o r y
1 3 ) P a y d e n & R y g e l O p e r a t i n g P o r t f o l i o T r a n s a c t i o n R e p o r t
1 4 ) L o g a n C i r c l e P a r t n e r s , L P . S h o r t D u r a t i o n Q u a r t e r l y R e v i e w
1 5 ) P a y d e n & R y g e l O p e r a t i n g P o r t f o l i o F o u r t h Q u a r t e r 2 0 1 5 R e v i e w
1 6 ) C o u n t y o f R i v e r s i d e I n v e s t m e n t R e p o r t
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" A g e n d a I t e m 7 D
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~---~-----• • STAMP Portfolio by Investment Category for quarter ended June 30, 2015 27 Page 4 of 30
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.................................................................................................................................... ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~-~~~~-------• ST AMP Portfolio Transaction Report by Account Quarter ended June 30, 2015 33 ATTACHMENT 4 • Page 10 of 30
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" A T T A C H M E N T 6 " S T A M P P o r t f o l i o T o l l R e v e n u e P r o j e c t S e n i o r L i e n F u n d S u m m a r y o f I n v e s t m e n t s f o r q u a r t e r e n d e d J u n e 3 0 , 2 0 1 5 4 0 , 0 0 0 , . 0 0 0 ' g J : W ; O O O , i l O O + J i 2 0 , 0 0 0 , . 0 0 0 - - P l p i ! l t - ( 1 4 . 5 0 3 ~ ) J ~ . . . ~ ( 4 . . 8 3 4 " 6 o ) " J l 0 . , 0 0 0 , 0 0 0 N A - � � - � � � - ~ - - - � - ~ - � A � . : 1 + A - 1 A - 2 0 � � - - - - � - - - � - - - - " ' " ' " ' M M I . . e k e d ( O . ~ ) - - - � � - � � � � - . , U t t l l t v ( 4 5 . 7 4 ) , . . ) - - - � � � ; � - � - l n d u s t r t a l ( 5 . 3 . 1 7 ~ ) < ' h f i r t ~ t l < t - : ~ M l l W ' k o t \ t i d w l ~ ~ C l ' 4 i f t ~ t l y : O i t M ! i ~ V " r - . A � - r ~ ~ ~ h U 1 t . M ~ " . > S J . t t < " ' . 1 ! h ' 4 1
" A T T A C H M E N T 7 " S T A M P P o r t f o l i o T o l l R e v e n u e P r o j e c t S a l e s T a x R e v e n u e F u n d S u m m a r y o f I n v e s t m e n t s f o r q u a r t e r e n d e d J u n e 3 0 , 2 0 1 5 6 0 . 0 0 0 , 0 0 0 S 0 . , 0 0 0 , o t J O � u s M u " l d ~ ' - < Z 0 . 9 . ' 4 ~ ) J 4 0 1 0 0 0 , 0 0 0 o t h e r ( J 3 . ~ ) + J ~ J O . O Q 0 , 0 0 0 I 2 0 . 0 0 0 . 0 0 0 ~ ~ - . . . . . . . . ( l 4 . 4 6 ! W a ) J M i s c : . f l l l l m a o u 9 . . . . . . . . . c t & t t ( 4 . 9 2 ~ ) M � � � ~ ~ - - - - . , - - - - - - , A . - 1 _ _ . . " 1 0 . 0 0 0 . 0 0 0 � - � ~ - � � � � - - � � 0 - - � - = - - - o - - " l l J - o - - - 1 1 1 1 - - , N A t l : . U . t i ( 4 . ~ 2 2 ' 4 5 : > ) _ / J . . . ~ , . . . , , ~ ) � E l e e b ' t c ( ' 9 . 5 * 6 ~ . l A � ~ t : t w 1 t < ' 4 ' 1 l , n r t e . i W r ' ~ - l n d v . t r l a l ( 4 7 , 0 5 7 % ) O l e r t ~ ~ = ~ ~ ~ � � � ~ o w n ~ t i v : " " " " ' " M l i r i K . c t : v . . . , . " A , r . : i : t u � t ~ ; ~ e . i t l ; ' . : l f . t t ( ' , : : i l ' : . . $ : ~ f ' 4 2
2(1~000..000 ) J.S,000..0DO + I 10,000,000 I i J 51000,000 n • ATTACHMENT 8 • ST AMP Portfolio Series A & Series B Reserve Fund Summary of Investments for quarter ended June 30, 2015 ....... T" NA PllllNA (9..Y6~) Cbwt.~ b>,r: ~ Mat'ktll: \419.J+. '.Jw:x.t~ •81.:MC Co11.-.1 (O.~) -. -=~ ~-etCV~.~o (3.~9%_,::;:::::::--4..-:v Collat" PACCMO {6.~}·-fl.MA cow.t.r.t (4.67~j c:o-me~ HU {20.102"'°) --US GOV {39.594'tta cad (0.494"'4) ··1 ... enqio (l J..43'!111) -G~ ()9.$94') CN#'t..t..tk.tnatod by; ~ Mmfii'fl \iMlll! ~ A«r'm!<.l 43 ··-~ (.53,024%) -·-Mortw•99 e-.a.d (4-6.4a2 01~(1·11.-r..A(;k?<l!'.l"<"
1.2,.000,00CJ 10,000,000 1 + 1 !: ~ i j .... 000,000 -• ATTACHMENT 9 • STAMP Portfolio Toll Revenue Project Capitalized Interest Fund Summary of Investments for quarter ended June 30, 2015 ...... ...... AA-Chrufcakl~ ,.,,., a... ~jr«". v~ • Atxi»W -.... . ........ (0.1-) ~-(t...JQ~) --. ·-·u·'°'"''~ PWMACMO ($-~~)----....111111 _,.,:m,.). Ftfl.MC CMO (11.341.1') --.... ~~{S,<Wil ... ) Offaoa..(5.Sl.8'ilaJ US .... nlefliM'* (4.J.7$~).--l~(.~7..-.)---COlltP (55.138 ... I :ovcmmeat (16,9$.2<'4) l~t 1·.Ml,~ b>,<. I~ ~rii.st V.Mixe + Aa.nrod 44 ~ks {.3S.05,,_J """' ----PiQJWilal ('40.071%) l Mortgage -.deed (18.01~}
" A T T A C H M E N T 1 0 " S T A M P P o r t f o l i o S a l e s T a x R e v e n u e C a p i t a l i z e d I n t e r e s t F u n d S u m m a r y o f I n v e s t m e n t s f o r q u a r t e r e n d e d J u n e 3 0 , 2 0 1 5 3 5 6 0 0 C , O O O l 0 , 0 0 0 . - 0 0 0 l O U & C b u l ( 5 ; 6 Q ' M o } , _ S o < w e r e f g n { l 2 . 0 " t : z " I ( . ) + I 2 0 , 0 0 0 , 0 0 0 ; : ~ 1 5 ~ 0 0 0 7 � 0 i D M n r f n . d , , , . _ S . r v ( 6 . 8 2 ' } J 5 , 0 0 0 , 0 0 0 n " A A A - - - - - � � . . . . . < M r t : ' W l \ ~ h ' y : U � > k : M M ~ A A t 4 u n l d t m ( 1 0 . 4 ~ ) . " . . G o v . , . 1 < 1 m " ~ { . 1 1 - 0 4 2 % } ' C O R P ( 3 6 , 0 0 1 ' 1 1 1 ) l n d u a t r l a l ( U . . 2 " 4 ) - . . . . _ H U H J f : ' O . - i l ~ l . \ M o r t : o 6 " a . c k a l d p . o . e s % } ~ o . " ~ t l y : ~ ~ t l ' t ~ � � . i t . e t ~ " + M l d ~ ~ ~ b � " ~ ~ \ t ~ . , ~ J . f f l d U w . r t ( . " ' < > < : ; . ; S t , a j t w 4 4 5
" S T A M P P o r t f o l i o S a l e s T a x E q u i t y F u n d S u m m a r y o f I n v e s t m e n t s f o r q u a r t e r e n d e d J u n e 3 0 , 2 0 1 5 8 , 0 0 0 . , 0 0 0 - - � - - - � - - - - - - - � - - � � � - - - - � - - � � � � � � - � � � . . . . . � � � - � � � � � - � - � - � � � - . . � � - - � � � � � � - � � - � - � � - - - � � - - � � � - � - - - - - - - � � - - � - � 1 1 g 0 , ( ) ( J ( l , < ) ( ) ( I . ~ + 1 : : 4 , 0 0 0 , 0 0 0 - . - � - - � - � - � - � . . - � - - � I ! M A A A " � A A , . , . , . . A < � t f b : " l l l n e o m " ( 1 0 6 . 5 5 7 ' M i ) ( , t - . N t r . M Q # 4 l l b l d t w : B I W 4 I ~ - " ' " " . . . . . A l ' . C \ J l l l C ! * N e g a t i v e c a s h r e f l e c t s s e c u r i t i e s i n t r a n s i t a t m o n t h e n d A A . . N A U 9 G O V ( 9 . 1 2 4 - ' M l } M t o ~ ( S . 0 6 l < ' l l J ) A � � 2 . . . . . , _ . . - C O R P ( 4 ! . . 2 1 7 % ) G I D V 9 n 1 - . t . ( 9 . 1 N % } - - A a o M t 9 a c k e d ( S l . 8 l 2 ' V I . ) - � 1 : ' . M . " t ( a k , ' \ 1 * . W ~ b � : 8 M 4 M . a ~ V " ' 1 t M , . . f . . : t . " J t M ! d 4 6 " A T T A C H M E N T 1 1 - � � - s o v c ~ n ( l 4 . l l . l . . . , _ i O f l & G a a ( L 4 . 0 l 9 % ) � � U W l t l t ' ( . : 2 8 . N < t . , _ ) . , ' " ' " " n c t a l ( 2 . 6 . 3 0 4 % ) i ' . : ~ t \ : > i l i . ' t f - b - h V < ! \ ' : y ;
" A T T A C H M E N T 1 2 " P a y d e n & R y g e l O p e r a t i n g P o r t f o l i o b y I n v e s t m e n t C a t e g o r y f o r Q u a r t e r e n d e d J u n e 3 0 , 2 0 1 5 T r e a s u r i e s T r e a s u r i e s
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~--~~---~--~ ,.....,."""-'ts~ • ATTACHMENT 13 • Payden & Rygel Operating Portfolio Transaction Report Page 25 of 30
~ Payden & Rygel Operating Portfolio Transaction Report ..... ,.. ......... ......,,. ""::~ .. -..: 26 of 30
..._ ...... ~. 11~ • • Payden & Rygel Operating Portfolio Transaction Report Page 27 of 30
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d e c a d e l o w s w i l l c o n t i n u e t o t e m p e r e c o n o m i c a c t i v i t y . S u s t a i n e d d o l l a r s t r e n g t h d a m p e n s e x p o r t s w h i l e
h i g h e r s p e n d i n g o n h e a l t h c a r e d r i v e s s e r v i c e s c o n s u m p t i o n . M o d e r a t e t r e n d i n G D P c o n t i n u e s d u e t o s o f t e r
r e t a i l s a l e s a n d n o n - r e s i d e n t i a l f i x e d i n v e s t m e n t , p o i n t i n g t o a n o t h e r y e a r o f 2 % g r o w t h .
~ C o n s u m e r - G a p i n m e d i a n v s . m e a n h o u s e h o l d i n c o m e d a t a h i g h l i g h t s i n c o m e i n e q u a l i t y a n d c o n s t r a i n t s o n
d i s c r e t i o n a r y s p e n d i n g f o r a l l b u t t h e t o p s t r a t a . L o w e r g a s p r i c e s i n c r e a s e s d i s p o s a b l e p e r s o n a l i n c o m e b u t
h a s n o t t r a n s l a t e d i n t o a s i g n i f i c a n t p i c k u p i n c o n s u m e r s p e n d i n g . C o n t i n u e d s t u d e n t a n d a u t o l o a n d e b t
g r o w t h b o d e s i l l f o r f u t u r e h o u s e h o l d f o r m a t i o n , s p e n d i n g a n d s a v i n g s .
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e a r n i n g s o f s e l e c t i n d u s t r i a l s u b - s e c t o r s ( t e c h n o l o g y , c o n s u m e r n o n - c y c l i c a l s , c a p i t a l g o o d s
m a n u f a c t u r e r s ) . I m p a c t o f a s u s t a i n e d d r o p i n e n e r g y p r i c e s c r e a t e s w i n n e r s ( a i r l i n e s , t r u c k i n g , r e t a i l e r s ,
p a p e r c o m p a n i e s ) a n d l o s e r s ( o i l a n d g a s p r o d u c e r s , o i l f i e l d s e r v i c e , o f f s h o r e d r i l l e r s , e n e r g y - d e p e n d e n t
r e g i o n a l e c o n o m i e s ) . F i n a n c i a l s c o n t i n u e t o b u i l d c a p i t a l , m a i n t a i n s u b s t a n t i a l l i q u i d i t y , i m p r o v e b a l a n c e
s h e e t s d u e t o r e g u l a t o r y p r e s s u r e a n d r e s t r i c t i o n s .
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r a t e u n d e r s c o r e s c o n t i n u e d s l a c k i n l a b o r m a r k e t . E m p l o y m e n t g a i n s c o n t i n u e t o b e s u p p o r t e d b y p a r t - t i m e
a n d l o w e r - p a y i n g p o s i t i o n s . C e r t a i n s e r v i c e s e c t o r s ( l e i s u r e , r e t a i l , b u s i n e s s ) a v e r a g e h o u r l y e a r n i n g s
o u t p a c e g o o d s a n d g o v e r n m e n t y e a r o v e r y e a r c h a n g e s . T r e n d t o w a r d s i n c r e a s i n g h o u r l y w a g e s w i l l n o t
i m p a c t o v e r a l l i n c o m e g r o w t h .
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d u e t o t h e s u p p l y l i m i t a t i o n s i n c e r t a i n m a r k e t s . S e a s o n a l f a c t o r s a n d F H A ' s m o r t g a g e i n s u r a n c e p r e m i u m
r e d u c t i o n m a y t e m p o r a r i l y a c c e l e r a t e e x i s t i n g h o m e s a l e s . F i r s t - t i m e h o m e b u y e r d e m a n d r e m a i n s w e a k a n d
r e c e n t l y l a u n c h e d a f f o r d a b i l i t y l o a n p r o g r a m s t o b e n e f i t a l i m i t e d n u m b e r o f n e w b u y e r s . N e w c o n s t r u c t i o n i s
g a i n i n g m o m e n t u m , h o w e v e r n e w h o m e s a l e s a s a p r o p o r t i o n o f t o t a l h o m e s a l e s r e m a i n s b e l o w h i s t o r i c a l
n o r m s . T h e r i s k o f r e g u l a t o r y - i n d u c e d v o l a t i l i t y i n t h e R M B S m a r k e t w i l l c o n t i n u e a s l a w m a k e r s p u s h f o r
i n c r e a s e d a c c e s s t o m o r t g a g e c r e d i t .
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d i s i n f l a t i o n a r y i m p l i c a t i o n s . C o n s i s t e n t w i t h t r e n d s i n o t h e r d e v e l o p e d e c o n o m i e s , d e c l i n e i n c o m m o d i t y a n d
e n e r g y p r i c e s a s w e l l a s l i m i t e d w a g e g r o w t h k e e p s i n f l a t i o n i n c h e c k .
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m e a s u r e s . D e s i r e d i m p a c t o f c o m p e t i t i v e d e v a l u a t i o n p o l i c i e s u n l i k e l y t o b e r e a l i z e d a s g l o b a l g r o w t h r e m a i n s
a n e m i c . E C B Q E s t i m u l u s p r o g r a m c o m p l i c a t e d b y t h e e v o l v i n g G r e e k d e b t c r i s i s . C h i n a ' s s l o w i n g e c o n o m i c
g r o w t h c o n t i n u e s t o b e a h e a d w i n d f o r o t h e r e m e r g i n g a n d c o m m o d i t y - b a s e d e c o n o m i e s .
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a c c o m p a n y i n g f i s c a l m e a s u r e s t o e n g i n e e r s u s t a i n a b l e r e c o v e r i e s . U . S . c o n g r e s s i o n a l c o n s t r u c t s h a p e s t h e
f i s c a l p o l i c y a g e n d a f o r t h e n e x t f e w y e a r s i n c l u d i n g c o r p o r a t e t a x a n d r e g u l a t o r y r e f o r m . F e d e r a l R e s e r v e ' s
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f o r e c a s t f o r g r o w t h , i n f l a t i o n a n d f u n d s r a t e t r a j e c t o r y c o n t i n u e t o m o v e l o w e r .
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PORTFOLIO REVIEW -Construction Fund
Portfolio Characteristics
As of June 30, 2015 Actual Portfolio
Duration 1.62 Years
Asset Allocation
Treasury
9%
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•
•
• Past Performance is not indicative of future results. Performance returns for periods greater than one year are annualized. The performance benchmark shown for the Riverside County Construction Fund is
the Bank of America Merrill Lynch 1-3 Year U.S. Treasury Index, which is a broad-based index consisting of U.S. Treasury securities with an outstanding par greater than or equal to $250 mi/Hon and a
maturity range from one to three years, reflecting total return.
3
57 LOGAN CIRCLE
P A R T N E R ~
" P O R T F O L I O R E V I E W - C a p i t a l i z e d I n t e r e s t F u n d
P o r t f o l i o C h a r a c t e r i s t i c s
A s o f J u l y 1 1 , 2 0 1 3 A c t u a l P o r t f o l i o
D u r a t i o n 2 . 3 9 Y e a r s
" A s o f J u n e 3 0 , 2 0 1 5 . A c t u a l P o r t f o l i o
D u r a t i o n 1 . 9 9 Y e a r s
T o t a l C a p i t a l i z e d I n t e r e s t F u n d ( G r o s s o f F e e s )
B o f A M L U . S . T r e a s u r y I n d e x 0 - 2 Y e a r
9 %
R M B S
5 %
M u n i c i p a l
3 %
0 . 1 9 %
0 . 1 1 %
A s s e t A l l o c a t i o n
A B S
R M B S
0 . 5 8 %
0 . 3 0 %
A B S
1 %
1 . 2 5 %
0 . 3 6 %
. e r f o r m a n c e i s n o t i n d i c a t i v e o f f u t u r e r e s u � s . P e r f o r m a n c e r e t u r n s f o r p e r i o d s g r e a t e r t h a n o n e y e a r a r e a n n u a l i z e d . T h e p e r f o r m a n c e b e n c h m a r k s h o w n f o r t h e R i v e r s i d e C o u n t y C a p i t a H z e d I n t e r e s t
F u n d i s t h e B a n k o f A m e r i c a M e r r i l l L y n c h U . S . 0 . 2 Y e a r T r e a s u r y I n d e x , w h i c h i s a b r o a d b a s e d i n d e x t h a t m e a s u r e s s h o r t - t e r m T r e a s u r y N o t e s a n d B o n d s w i t h a m a t u r i t y r a n g e b e t w e e n z e r o a n d t w o
y e a r s , a n d i s p r e s e n t e d f o r d i s c u s s i o n p u r p o s e s o n l y .
4 5 8 L O G A N C I R C L E
P A R T N E R S
PORTFOLIO REVIEW -Debt Reserve Fund •
Portfolio Characteristics Asset Allocation
CMBS
As of July 11, 2013 Actual Portfolio
Duration 5.04 Years
•
As of June 301 2015 Actual Portfolio
4.41 Years
Total Debt Service Fund (Gross of Fees) -0.61% 0.95% 2.70%
B of A ML U.S. Treasury Index 3-7 Year -0.51% 1.22% 2.14% • Past Performance is not indicative of future results. Performance returns for periods greater than one year are annualized. The performance benchm;irk shown for the Riverside County CapitaDzed Interest
Fund is the Bank of America Merrill Lynch US Treasury 3-7 Year, which is a broad-based index consisting of U.S. Treasury securities with an outstanding par greater or equal to $25 million and a maturity
range from three to seven years, inclusive, reflecting total return.
5
59 LOGAN CIRCLE
P A R T N E R S
" P O R T F O L I O R E V I E W
P o r t f o l i o M a r k e t V a l u e
C o n s t r u c t i o n ( S a l e s T a x ) $ 3 3 2 , 6 8 7 , 5 9 5 $ 2 6 7 , 7 0 6 , 8 0 8 $ 6 7 , 0 3 5 , 3 3 2 + $ 2 , 0 5 4 , 5 4 5
C o n s t r u c t i o n ( T o l l R e v e n u e ) $ 1 2 2 , 1 2 0 , 5 7 1 $ 8 1 , 1 3 0 , 9 6 4 $ 4 1 , 3 6 5 , 1 7 3 + $ 3 7 5 , 5 6 6
T o t a l C o n s t r u c t i o n F u n d s $ 4 5 4 , 8 0 8 , 1 6 7 $ 3 4 8 , 8 3 7 , 7 7 2 $ 1 0 8 , 4 0 0 , 5 0 5 + $ 2 , 4 3 0 , 1 1 0
" P r o j e c t F u n d $ 3 2 , 7 9 3 , 3 9 9 $ 0 $ 3 2 , 8 2 7 , 3 2 5 + $ 3 3 , 9 2 6
C a p i t a l i z e d I n t e r e s t { S a l e s T a x ) $ 1 0 3 , 6 8 3 , 3 5 3 $ 4 5 , 9 4 5 , 2 3 7 $ 5 9 , 9 9 9 , 5 8 2 + $ 2 , 2 6 1 , 4 6 6
f
C a p i t a l i z e d I n t e r e s t ( T o l l R e v e n u e ) $ 3 1 , 4 1 6 , 4 9 8 $ 1 3 , 6 0 6 , 9 9 2 $ 1 8 , 5 4 8 , 8 8 9 + $ 7 3 9 , 3 8 3
T o t a l C a p i t a l i z e d I n t e r e s t F u n d s $ 1 3 5 , 0 9 9 , 8 5 1 $ 5 9 , 5 5 2 , 2 2 9 $ 7 8 , 5 4 8 , 4 7 1 + $ 3 , 0 0 0 , 8 4 9
D e b t S e r v i c e R e s e r v e F u n d $ 1 7 , 6 6 7 , 8 6 9 $ 0 $ 1 8 , 6 3 2 , 3 6 9 + $ 9 6 4 , 5 0 0
"
6 6 0 L o G A N C I R C L E
P A R T N E R S
7
DISCLAIMERS
In general. This disclaimer applies to this document and the verbal or written comments of any person presenting it. This
document, taken together with any such verbal or written comments, is referred to herein as the "Presentation." Logan Circle
Partners, LP., a Fortress Investment Group LLC company, is referred to herein as "Logan Circle".
No offer to purchase or sell securities. This Presentation is being provided to you at your specific request. This Presentation
does not constitute an offer to sell or a solicitation of an offer to buy any security and may not be relied upon in connection with the
purchase or sale of any security.
Projections. Projections contained in this Presentation are based on a variety of estimates and assumptions by Logan Circle,
including, among others, estimates of future operating results, the value of assets and market conditions at the time of disposition,
and the timing and manner of disposition or other realization events. These estimates and assumptions are inherently uncertain
and are subject to numerous business, industry, market, regulatory, competitive and financial risks that are outside of Logan Circle's
control. There can be no assurance that the assumptions made in connection with the projections will prove accurate, and actual
results may differ materially, including the possibility that an investor may lose some or all of its invested capital. The inclusion of
the projections herein should not be regarded as an indication that Logan Circle or any of its affiliates considers the projections to be
a reliable prediction of future events and the projections should not be relied upon as such. Neither Logan Circle nor any of its
affiliates or representatives has made or makes any representation to any person regarding the projections and none of them
intends to update or otherwise revise the projections to reflect circumstances existing after the date when made or to reflect the
occurrence of future events, if any or all of the assumptions underlying the projections are later shown to be in error. For purposes
of this paragraph, the term "projections" includes "targeted returns".
Past performance. Past performance is not a reliable indicator of future results and should not be relied upon as the basis for
making an investment decision. The information presented is only available for institutional client use and is presented for use only
as a one-on-one presentation.
•
No reliance, no update and use ofinformation. You may not rely on this Presentation as the basis upon which to make an •
investment decision. To the extent that you rely on this Presentation in connection with any investment decision, you do so at your
own risk. This Presentation is being provided in summary fashion and does not purport to be complete. The information in the
Presentation is provided to you as of the dates indicated and Logan Circle does not intend to update the information after its
distribution, even in the event that the information becomes materially inaccurate. Certain information contained in this
Presentation, includes performance and characteristics of Logan Circle's strategies and any represented benchmarkS,"Whieh may
derive from calculations or figures that have been provided by independent third partie~. or have been prepared internally and have
not been audited or verified1 Use of different methods for preparing, calculating or presenting information may lead to different
results for the information presented, compared to publicly quoted information, and such differences may be material.
Knowledge and experience. You acknowledge that you are knowledgeable and experienced with respect to the financial, tax and
business aspects of this Presentation and that you will conduct your own independent financial, business, regulatory, accounting,
legal and tax investigations with respect to the accuracy, completeness and suitability of this Presentation should you choose to use
or rely on this Presentation, at your own risk, for any purpose.
Risk of loss. An investment in the strategy will be highly speculative and there can be no assurance that the strategy's investment
objectives will be achieved. Investors must be prepared to bear the risk of a total loss of their investment.
Distribution of this Presentation. Logan Circle expressly prohibits any reproduction, in hard-copy, electronic or any other form, or
any redistribution to any third party of this Presentation without the prior written consent of Logan Circle. This Presentation is not
intended for distribution to, or use by, any person or entity in any jurisdiction or country where such distribution or use is contrary to
local law or regulation.
No tax, legal or accounting advice. This Presentation is not intended to provide, and should not be relied upon for (and you shall
not construe it as) accounting, legal, regulatory, financial or tax advice or investment recommendations. Any statements of U.S.
federal tax consequences contained in this Presentation were not intended to be used and cannot be used to avoid penalties under
the U.S. Internal Revenue Code or to promote, market or recommend to another party any tax-related matters addressed herein.
Confidentiality. By accepting receipt or reading any portion of this Presentation, you agree that you will treat the Presentation
confidentially. This reminder should not be read to limit, in any way, the terms of any confidentiality agreement you or your
organization may have in place with Logan Circle. •
61 LOGAN CIRCLE
P A R T N E R ~
ATTACHMENT 15
Payden&Rygel
Quarterly Portfolio Review
Riverside County
Transportation
Commission
2"d Quarter 2015
PAYDEN.COM
LOS ANGELES I BOSTON I LONDON I PARIS
"
"
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P a y d e n & R y g e l - - - - - - - - - -
J u l y 2 0 1 5
H e r e w e a r e a t m i d - y e a r , l o o k i n g a r o u n d t h e w o r l d t r y i n g t o a s s e s s w h a t t h e i n v e s t m e n t h o r i z o n m i g h t l o o k
l i k e i n a n o t h e r s i x m o n t h s . A t t h i s j u n c t u r e , w e w o u l d l i k e t o s h a r e w i t h y o u f e e d b a c k w e h a v e r e c e i v e d
f r o m o u r c l i e n t s a n d p r o s p e c t s g l o b a l l y . T h e y a r e i n c r e a s i n g l y i n t e r e s t e d i n a b s o l u t e r e t u r n s , r a t h e r t h a n
p e r f o r m a n c e r e l a t i v e t o a b e n c h m a r k . A l t h o u g h c o m p a r i s o n s w i t h i n d i c e s s t i l l m a t t e r , o u r p h i l o s o p h y h a s
a l w a y s b e e n p r e s e r v a t i o n o f c a p i t a l , p a r t i c u l a r l y d u r i n g v o l a t i l e m a r k e t s .
I n t h e l a s t s i x m o n t h s , s t o r i e s a b o u t G r e e c e , a s t r o n g e r U S d o l l a r , a n d t h e F e d ' s f i r s t i n t e r e s t r a t e h i k e h a v e
d o m i n a t e d h e a d l i n e s . B u t o f t e n t i m e s t h e t o p i c s w h i c h a r e p o p u l a r t o f o c u s o n t o d a y , a r e n o t w h a t m a t t e r
i n t h e l o n g e r r u n .
Y o u h a v e h e a r d u s f r e q u e n t l y t a l k a b o u t t h e i m p o r t a n c e o f t a k i n g a g l o b a l a p p r o a c h t o i n v e s t i n g , a s a l l
a s s e t s a r e a f f e c t e d b y c h a n g i n g w o r l d c o n d i t i o n s . A l o n g t h o s e l i n e s , a n i n t e r e s t i n g f a c t i s t h a t w o r l d G D P
i s n o w o v e r $ 1 1 0 t r i l l i o n , w i t h n e a r l y 8 5 p e r c e n t o f t o t a l o u t p u t c o m i n g f r o m o u t s i d e o f t h e U S . T h i s i s a
d r a m a t i c c h a n g e f r o m 1 0 o r 1 5 y e a r s a g o .
W h a t i s t h e m o s t i m p o r t a n t t h i n g y o u s h o u l d f o c u s o n ? C o n s i s t e n t w i t h o u r c l i e n t s ' s h i f t i n f o c u s t o
a b s o l u t e r e t u r n s , w e w i l l c o n t i n u e t o p r o v i d e s t a b i l i t y o f p r i n c i p a l , d i v e r s i f i c a t i o n a n d l i q u i d i t y . T h e a b i l i t y
f o r a n o r g a n i z a t i o n t o p r o v i d e t h i s d e p e n d s a l o t o n i t s c u l t u r e . F o r t h e p a s t 3 2 y e a r s t h a t w e h a v e b e e n
i n b u s i n e s s , w e h a v e h a d t h e s a m e g o v e r n a n c e a n d o w n e r s h i p s t r u c t u r e . O u r c u l t u r e i s b a s e d o n a t e a m
a p p r o a c h w i t h o u r f o c u s o n f i n d i n g s o l u t i o n s , n o t s e l l i n g p r o d u c t s .
I n c l o s i n g , w e b e l i e v e t h e r e a r e m a n y f a v o r a b l e f a c t o r s i n t h e w o r l d t o d a y , e v e n t h o u g h t h e r e a r e m a n y
c h a l l e n g i n g g e o p o l i t i c a l s i t u a t i o n s . W h a t w i l l d o m i n a t e t h e h e a d l i n e s i n t h e s e c o n d h a l f o f t h e y e a r w i l l
i n v a r i a b l y b e d i f f e r e n t f r o m w h a t g r a b b e d a t t e n t i o n i n t h e f i r s t h a l f o f t h e y e a r .
W e w i l l c o n t i n u e t o b e i n c l o s e t o u c h w i t h y o u . M y v e r y b e s t w i s h e s t o y o u a n d y o u r f a m i l y f o r t h e s u m m e r .
J o a n A . P a y d e n
P r e s i d e n t & C E O
6 3
"
6 0 %
5 0 %
4 0 %
3 0 %
2 0 %
1 0 %
0 %
� 0 " ' , y < : : ' r b ~ , , , _ , 0
P o r t f o l i o M a r k e t V a l u e
W e i g h t e d A v e r a g e C r e d i t Q u a l i t y
W e i g h t e d A v e r a g e D u r a t i o n
W e i g h t e d A v e r a g e Y i e l d t o M a t u r i t y
~ 0 0 i : : l - 0 " ' ~ ~ . ,
( j ' l i ( J i ' . i ; } ~ ~ ~ ~ ~ < Q ' 6 0 ~ ~ v ~
~ < I i ~ ~ r t } .
~ o ~
R C T C O p e r a t i n g P o r t f o l i o
B a n k o f A m e r i c a . M e r r i l l L y n c h 1 - 3 T r e a s u r y
P e r i o d s o v e r o n e y e a r a n n u a l i z e d
4 5 %
4 0 %
3 5 %
3 0 %
2 5 %
2 0 %
1 5 %
1 0 %
5 %
0 %
2 n d
Q u a r t e r
0 . 1 3 %
0 . 1 5 %
0 . 1
$ 5 0 . 2 m i l l i o n
A A +
1 . 5 y e a r s
0 . 7 %
Y e a r s
S i n c e
I n c e p t i o n
( 3 / 1 / 1 5 )
0 . 3 4 %
0 . 3 8 %
I H . P a y d e n & R y g e l " 3 3 3 S o u t h G r a n d A v e n u e " L o s A n g e l ~ 4 C a l i f o r n i a 9 0 0 7 1 " ( 2 1 3 ) 6 2 5 - 1 9 0 0 " w w w . p a y d e n . c o m
,.....-----------------------------
Economic Moderate US economic growth
Environment · with interest rates fluctuating
Credit
• primarily on data interpretation
. and ECB action. The Fed would
· not raise short-term rates until
• later in 2015.
The fundamental outlook for
issuers remains favorable and
front-end technical factors are
· positive. Banks would issue debt
• bacoieve reql,(ired capital levels.
• Positioned portfolio with a short
: duration profile and maintained
• long-maturity corporate bonds in
: lieu of Treasuries .
: We continue to participate in new
: issue corporate offerings and
: selectively added 3-year maturity
: fixed-rate bonds.
Positive: The short duration
position contributed to
performance as Treasury yields
rose.
Negative: The income advantage
from investment-grade corporates
was more than offset by credit
spread widening due to the
ongoing Greece crisis.
-------------------~---~·.···--------~~---~-----------------~---------------------------------------------------------------------·---------
Asset-Backed · Asset.:backed'SeCcUrlties provide
Securities : diyersification' · Yield. Perioclic
2.0
1.5
0.5
0.0 r
0
pay downs all . . · reinv .• t,
: a po1>ltive forwtler;[the Fe .· es
: shert~term ratf!S. '· n
--6/30/2015
-3/31/2015
2 3 4
Maturity (years)
Source: Bloomberg
: Added to the portfolio's exposure Positive: The additional yield from
: to high-quality asset-backed debt asset-backed bonds benefited the
: with shorter duration profiles. portfolio.
5
5.0
4.0
~ 3.0
E
:;)
Q) 2.0
0::
cu ;§ 1.0
0.0
4.13
Tsy Agcy MBS ABS Corp High EM
-1.0 'fietd---
Source: BofA Merrill Lynch and JP Morgan
• IH Payden & Rygel • 333 South Grand Avenue• LosAngel~Califomia 90071 • (213) 625-1900 • www.payden.com
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T H E M A I N S T O R Y Q 2 2 0 1 5
T h e J u n e F e d e r a l R e s e r v e m e e t i n g c a m e a n d w e n t w i t h o u t a r a t e h i k e . P o l i c y m a k e r s ' w o r r i e s a b o u t t h e f i r s t
q u a r t e r s l o w d o w n i n U S e c o n o m i c a c t i v i t y d e l a y e d t h e f i r s t c h a n g e t o t h e p o l i c y r a t e i n n e a r l y s e v e n y e a r s .
H o w e v e r , w e t h i n k t h a t t h e U S e c o n o m y r e m a i n s , a n d w i l l r e m a i n i n g o o d h e a l t h .
O u r c o n j e c t u r e i s b a s e d b o t h o n m a r k e t s i g n a l s a n d e c o n o m i c f u n d a m e n t a l s . I n t h e U S , t h e T r e a s u r y y i e l d c u r v e
h a s b e e n t h e b e s t h i s t o r i c a l p r e d i c t o r o f r e c e s s i o n s . W h e n t h e c u r v e i n v e r t s ( f r o n t - e n d r a t e s a r e h i g h e r t h a n
l o n g - e n d r a t e s ) , r e c e s s i o n s h a v e f o l l o w e d r o u g h l y 1 . 5 - 2 . 0 y e a r s l a t e r ( i n a l l b u t o n e c a s e ) . W h i l e t h e y i e l d c u r v e
f l a t t e n e d o v e r t h e p a s t y e a r , a s m e a s u r e d b y 1 0 - y e a r T r e a s u r y y i e l d m i n u s t h e F e d e r a l F u n d s r a t e , i t r e m a i n s
s t e e p b y h i s t o r i c s t a n d a r d s . A s t e e p y i e l d c u r v e i s a g o o d s i g n f o r t h e f u t u r e , a s i t i m p l i e s m a r k e t e x p e c t a t i o n s
o f g r o w t h .
D e s p i t e v o l a t i l e q u a r t e r l y g r o s s d o m e s t i c p r o d u c t d a t a , t h e r e i s e v i d e n c e t h a t t h e U S e c o n o m y i s r e b o u n d i n g ; a
s t r o n g l a b o r m a r k e t , a h o u s i n g m a r k e t r e c o v e r y , i m p r o v i n g r e t a i l s a l e s a n d h i g h e r l e v e l s o f g o v e r n m e n t s p e n d i n g
s h o u l d s u p p o r t U S e c o n o m i c p e r f o r m a n c e i n t h e m e d i u m t e r m . A s a f o r w a r d l o o k i n g m e a s u r e , w e l i k e t h e
C o n f e r e n c e B o a r d ' s L e a d i n g E c o n o m i c I n d e x ( c h a r t b e l o w ) . I n M a y , 9 o f 1 0 c o m p o n e n t s f r o m t h e i n d e x w e r e
p o s i t i v e . B u i l d i n g p e r m i t s , h e a l t h y f i n a n c i a l m a r k e t c o n d i t i o n s , a n d l o w i n i t i a l c l a i m s f o r u n e m p l o y m e n t i n s u r a n c e
h e l p e d k e e p t h e i n d e x s t r o n g a n d r i s i n g .
W i t h e y e s t r a i n e d o n t h e h o r i z o n , . w e c o n t i n u e t o s e e g o o d t h i n g s a h e a d f o r t h e U S a l b e i t , b u f f e t e d b y a n
u n c e r t a i n g l o b a l e c o n o m y .
O u r R e c e s s i o n W a r n i n g S y s t e m : t h e U S E c o n o m y i s W a l k i n g o n S u n s h i n e
� � � � � � � � � � � � � � � � � � � � � � � � � - - � � - � � � � � � - . . . . . . . . . - � - - � - - � . . . - � � � � � � � - - � - � � � � - � � � - � � � � � � � � � � � � � � � � � � � � � � � - � - � - � - � � � � � � � - � - � � � � � � � � � � � � � � � � - � � � � � � � � � � � � � � - � - � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � . . . . . . . . . . . � � � � � � � � � � � � � � � � - � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � - � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � - � � � � - � � � � � . . . . . . . . . . . � - � � � � � � � � � � � � - � - � - � - � � � � � � � � � � - � - � - � - � - � - - � - � - � � � � - � - - � - � � � � � � � � � - � - � - - � � � - - - � �
1 5 o / o . .
. , . . ' . . ' " "
' ' . ,
� � � R e c e s s i o n � �
W a r n i n g
l e v e l
- C o m p o s i t e I n d e x o f 1 0 l e a d i n g I n d i c a t o r s
I i i R e c e s s i o n P e r i o d s - U n i t e d S t a t e s
1 9 5 9 1 9 6 2 1 % 5 1 9 6 8 1 9 7 1 1 9 7 4 1 9 7 7 1 9 8 0 1 9 8 3 1 9 8 6 1 9 8 9 1 9 9 2 1 9 9 5 1 9 9 8 2 0 0 1 2 0 0 4 2 0 0 7 2 0 1 0 2 0 1 3
S o u r c e : C o n f e r e n c e B o a r d *
* T h e C o n f e r e n c e B o a r d ' s L e a d i n g E c o n o m i c I n d e x � i n c o r p o r a t e s t e n d a t a s e r i e s f r o m v a r i o u s s e c t o r s t a d e t e c t t u r n s i n ! P e b u s i n e s s
c y c l e , i n c l u d i n g a v e r a g e w e e k l y h o u r s f o r m a n u f a c t u r i n g w o r k e r s , b u i l d i n g p e r m i t s f o r h o u s e s , s t o c k p r i c e s , a n d c o n s u m e r e x p e c t a t i o n s
f o r t h e f u t u r e .
6 6
E E H
Is it possible to peer into the minds of investors and the general public? No, but using "Google Trends" we can take a peek.
into search trends over the last year. The charts below track search volume based on key search terms. Together and
separately they tell a story of market worries over the past quarter.
II Q2 2015 Search Terms
100 ···---·--·------------··---·----------· -------··----··---···--·--------· --·-· ··--_____ Eu~qre~ce_T~~i~~-~~!1~~6~ii6ttr:i~--,.. "GR EXIT"
Q,I
E
i=
""' Q) > 0 ...
80 . --- --.. -. ----... ----. -... -----. ·-----... -----... -. --. -..... ---.. ------... -----.. ---........ --. -.. ------. -. -----. -. ----... ------... ---..
60 · -· ----· --· · ---------· --------· ----· ------· --- ----- --· ----· -----· · · ----- ---· -- -----· · --·Greeee-Fearstfrt Stocks~------- --· · ----· ---
IMF to Cut Growth Outlook
40 ·-----·---------------·-------·-------------------------·-------·-----·--·--·-··------··------·----·----------cNBC·----------------
20 .. ---. -.... ---.... -----........... ------------ ---.. ------------... -----.. --.... -------.... -
0 ,. ---------<·------,-----------~-----------~----------~----~---.......
~ M ~ ~ ~ b ~ ~ ~ ~ ~ ~ ~
2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015 2015 201 s
California Labor Commision Rules Uber Driver Is An Employee, Not a Contractor -NPR
100 · --------·----------· -----------· · ......... · · uoerEye .. $50BHrii:iriVali.ialioii in.N'eiriFunaing·--wsj
80 ------... ----.. ------.... ------.. ------.. -----------..... ------....
40 -
20 -
0
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015 2015 2015
~ 100 --------------------------------------------------------60J~~~~-~~t!\~i~J~W~~~,f*~~r~----Fed~NaRate-H~e-rn·June,-·
+-' But More Hints For .5 80 -----------------------· ------------------------------· ------------------------------------· --·----·----·septemoeY:·cNN"Mone-Y
.c ::::! 60 ..... -...... --. -... -----... --·-.... ----.... -----.... --....... ---.... ·---.... ----.... -----.. -----... --
tO
OJ
I.I\
0 ~ M ~ ~ ~ b ~ ~ ~ ~ ~-~ ~
2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015 2015 2015
Firms Alter Bond Portfolios as Liquidity Concerns Mount -P&t
100 . -. ----. -----.... -------.. -------... --. ---------... -----... -. ---... ---. --.. --------------. ---.... -. -------------.. ---. ----. ---... --- ---
Bond Market Liquidity Dominates
80 .. ------. ------· --------.... · ............. ------..... -----. ----·... ..... ----. .CnoYers.ati.ao., Hnancialn e.x
60 ---... ------. -------. ------.. ------. ---
40
20
0
~ M ~ ~ ~ b ~ ~ ~ ~ ~ ~ ~
2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015 2015 2015
67
....... ~ .............. ..
Greece's debt crisis
and gridlock in
negotiations with its
creditors create fears
of default and
subsequent exit from
the Eurozone.
"UBER"
Despite legal battles,
the ride-sharing app is
on track to be the most
valuable start-up
backed by venture
capital ever.
"RATE HIKE"
The Fed is on track to
raise rates this year,
but -is still uneasy due
to Q1 weakness.
"BOND LIQUIDITY"
Impending rate hikes
and "grexit" fears
spooked investors
who are worried
about the lack of
liquidity in the bond
market.
•
"
"
"
A T T A C H M E N T 1 6
C o u n t y o f R i v e r s i d e
J u n e
T r e a s u r e r ' s P o o l e d I n v e s t m e n t F u n d
" T h e G r e y S w a n s o f S u m m e r "
W i t h t h e s u m m e r o f 2 0 1 5 n o w i n f u l l s w i n g , a n u m b e r o f s o - c a l l e d
g r e y s w a n s , o r e v e n t s w i t h p o t e n t i a l t o h a v e a s i z a b l e i m p a c t o n t h e
h e a l t h o f t h e f i n a n c i a l m a r k e t s h a v e p r e s e n t e d t h e m s e l v e s . T h e y
r a n g e f r o m t h e G r e x i t , o r t h e G r e e k e x i t f r o m t h e E u r o , a C h i n e s e
s t o c k m a r k e t m e l t d o w n , c o n t i n u e d M i d d l e E a s t t e n s i o n s , c y b e r
t e r r o r i s m a n d a n e m b o l d e n e d R u s s i a .
W h i l e a l l e y e s a t t h e m o m e n t . r e m a i n f i r m l y f i x e d o n G r e e c e , a s w e l l
a s w h e n t h e F E D m a y s t a r t t o r a i s e s h o r t t e r m r a t e s , a p o t e n t i a l l y
m u c h m o r e s i g n i f i c a n t f i n a n c i a l e v e n t i s d e v e l o p i n g t o t h e e a s t . Y e t
t h e t h e a t e r o f t h e G r e e k d e b t t a l k s , t o g e t h e r w i t h w i l l t h e y o r w o n ' t
t h e y l e a v e t h e e u r o h a s r e l e g a t e d t h e C h i n a s t o r y t o l i t t l e m o r e t h a n
a s c r o l l i n g h e a d l i n e . M o r e t h a n a t h i r d o f C h i n e s e l i s t e d c o m p a n i e s
h a v e n o w s u s p e n d e d t r a d i n g o n t h e i r m a i n e q u i t y i n d i c e s d u e t o a
3 0 % l o s s i n v a l u e s i n c e J u n e , l a r g e l y f u e l e d b y b o r r o w e d m o n e y
( m a r g i n i n v e s t i n g ) ; a d d i t i o n a l l y , a r e a l e s t a t e b u b b l e h a s a l s o
p l a y e d a m a j o r r o l e i n t h i s o u t b r e a k o f s p e c u l a t i v e e x c e s s .
C h i n a h a s p a c k e d m o r e d e v e l o p m e n t i n t o a f e w s h o r t d e c a d e s t h a n
a n y c o u n t r y i n r e c o r d e d h i s t o r y b e f o r e i t , t h u s c r e a t i n g w o r l d w i d e
e x c e s s e s i n i n d u s t r t a l c a p a c i t y t h a t e v e n g l o b a l d e m a n d i s s t r u g -
g l i n g t o d e a l w i t h . T h e i r s t o c k m a r k e t b o o m h a s o n l y s u c c e e d e d i n
a d d i n g d e b t . A s w e a l l k n o w , t h e d a m a g e d o n e i n f i n a n c i a l c r i s e s i s
n o t j u s t t h e c r a s h i t s e l f a s f a r a s e q u i t y v a l u a t i o n s a r e c o n c e r n e d ,
b u t a l s o b y a c o l l a p s i n g b a n k i n g s e c t o r . W h e t h e r a n y o f t h i s t u r n s
i n t o c o n t a g i o n d e p e n d s o n t h e g o v e r n m e n t ' s r e s p o n s e , b u t w e c a n
s e e l i t t l e . e v i d e n c e t o r C h i n a ' s p o l t t i c a l l e a d e r s a s h a v i n g t h e s i t u a -
\ i o n l l n d e r . c o n l r o l , a t l e a s t a t t h i s j u n c t u r e .
~ w h i l e , t h e f r o t > t p a g e ' f l l ! w s o f l a t e w a s G r e e k v o t e r s r e j e c t i n g
t h e i r c r e d i t o r s ' p r o p o s e d e c p n o m i c r e f l l r m s . P o l l s a h e a d o f t h e
r e f e r e n d U m s i l g g e s t e d t h a t v o t e r s w o W d a c c e p t a n d s w a l l o w s o m e
m e d i c i n e , b u t . t h e " n o " v o t e p r e v a i l e d . T h e y h a v e b e e n l e f t w i t h
l i t t l e c h o i c e ; d e f a u l t o n i t s J u l y 2 0 " ' $ 3 . 9 b i l l i o n p a y m e n t t o t h e E C B
a n d b e c o m e a f a i l e d s t a t e s u b j e c t t o s o c i a l c h a o s , o r , g o a l o n g w i t h
t h e r e f O f \ l l S t o k e e p G r e e c e I n t h e E u r o p e a n U n i o n ( E U ) . B o t h
p a r t i e s h a v e a s t r o n g i n t e r e s t t o r e m a i n i n t h e E U , a n d n e g o t i a t i o n s
m a y r e s u m e b u t y e t t r u s t b a t w e e n t h e p a r t i e s h a s s o e r o d e d t h a t
c o o p e r a t i o n c o u l d f a i l . T h e f a l l o u t m a y s e e b o n d y i e l d s r i s e f o r t h e
o t h e r b i g d e b t o r n a t i o n s o f E u r o p e i n c l u d i n g P o r t u g a l , I t a l y a n d
S p a i n w h i l e t h e e u r o a n d e q u i t y m a r k e t s w i l l w e a k e n .
U . S . e q u i t y m a r k e t s h a v e s e e n s o m e s e l l i n g a s a s p i n o v e r f r o m t h e
d r a m a a s a r e s u l t . I n t h e l o n g e r t e r m , t h e s t r e n g t h o f t h e U . S .
d o l l a r a n d s a f e t y a p p e a l o f T r e a s u r i e s , a s w e l l a s o t h e r G 7 m a r -
k e t s , w i l l p r o b a b l y c o n t i n u e t o a t t r a c t i n v e s t o r s l o o k i n g f o r p e r c e i v e d
s a f e h a v e n s .
O v e r t h e p a s t s e v e r a l F O M C m e e t i n g s , C h a i r m a n J a n e t Y e l l e n h a s
h i n t e d o n n u m e r o u s o c c ; a s i o n s t h a t t h e F E D w i l l b e g i n i n c r e a s i n g
t h e o v e r n i g h t l e n d i n g r a t e s o m e t i m e i n 2 0 1 5 . T h e y a c t u a l l y s t a r t e d
t h e p r o c e s s o f p r i m i n g t h e m a r k e t s l a s t D c t o b a r b y e n d i n g Q E 3 , o r
t h e t h i r d r e n d i t i o n o f t h e q u a n t i t a t i v e e a s i n g p r o g r a m s w h i c h i n -
d u c e d m a s s i v e a m o u n t s o f l i q u i d i t y i n t o t h e f i n a n c i a l m a r k e t s . T h e
F E D h a s n o w t u r n e d i t s f o c u s t o w a r d s t h e n e a r z e r o l e v e l o f t h e
F E D f u n d s r a t e . Y e l l e n h a s b e e n a d a m a n t t h a t t h e F e d e r a l R e -
s e r v e h a s b e e n w a t c h i n g t h e d a t a c l o s e l y t o d e t e r m i n e t h e a p p r a -
p r i a t e t i m i n g o f s h o r t t e r m r a t e i n c r e a s e s . O n e o f t h e i m p o r t a n t
f a c t o r s f o r c o n t i n u e d e c o n o m i c e x p a n s i o n , a n d r e q u i r e d t o o f f s e t
a n y d r a g c a u s e d b y t i g h t e r m o n e t a r y p o l i c y , i s a n i n c r e a s i n g r a t e o f
w a g e g r o w t h t o s u p p o r t e x p a n s i o n i n s p e n d i n g a s o u r e c o n o m y i s
a l m o s t 7 0 % d r i v e n b y c o n s u m p t i o n .
A c c o r d i n g t o d a t a f r o m t h e B u r e a u o f L a b o r S t a t i s t i c s ( B L S ) , t h e
U . S . l a b o r f o r c e t o t a l s a b o u t 1 5 7 m i l l i o n p e o p l e . T h e J u n e B L S
r e p o r t s t a t e s t h a t 8 . 3 m i l l i o n o f o u r c i t i z e n s w e r e u n e m p l o y e d , 6 . 5
m i l l i o n w e r e w o r k i n g p a r t t i m e b u t w a n t e d a f u l l - l i m e j o b a n d 1 . 9
m i l l i o n w e r e m a r g i n a l l y a t t a c h e d ; m e a n i n g n o t e m p l o y e d b u t w o u l d
l i k e l y t a k e a f u l l - t i m e j o b i f a v a i l a b l e . T h a t m e a n s n e a r l y 1 0 . 6 % o f
t h e l a b o r f o r c e i n t h e U . S . a r e e i t h e r u n e m p l o y e d o r u n d e r -
e m p l o y e d a n d p a r t i a l l y h e l p s t o e x p l a i n w h y w a g e s a r e n o t r i s i n g a s
m u c h a s m a n y d e s i r e .
L a s t w e e k ' s e m p l o y m e n t r e p o r t s h o u l d h e l p s h e d s o m e l i g h t o n t h e
m i n d s e t o f t h e F ! O D a s i i s h e w e d w a g e g r o w t h i s m i n i m a l a n d t h e
s u p p l y o t ' l ~ b o r l s l a r g e r t h a n m o s t r H ! i z e . U n d e r t h e s e c o n d i t i o n s ,
t h e F E D s h o u l d n ' t b e i n a h u r r y t o r a i s e r a t e s b u t b a i n g c a u g h t z e r o
b o u n d l e a v e s f e w o p t i o n s f o r t h e m w h e n e v e r a n o t h e r s l o w d o w n o r
r e c e s s i o n o c c u r s . I n d e e d , Y e l l e n & C o . h a s t h e i r h a n d s f u H a n d
h a s a v e r y d i f f i c u l t c h a l l e n g e a h e a d , k i n d o f l i k e b e i n g c a u g h t
b e t w e e n a r o C k a n d a h a r d p l a c e . W e w m b e p r e p a r e d f o r w h a t e v -
e r e v e n t u a l i t y c o m e s o u r w a y i n t e r m s o f i n t e r e s t r a t e s a n d t h e
T P I F .
D o n K e n t
T r e a s u r e r - T a x C o l l e c t o r
C a p i t a l M a r k e t s T e a m
D o n K e n t
T r e a s u r e r - T a x C o l l e c t o r
J o n C h r i s t e n s e n
A s s t . T r e a s u r e r - T a x C o l l e c t o r
G i o v a n e P i z a n o
I n v e s l : ! n e n t l \ l l a n a g e r
I s e l a L i c e a
A s s t . I n v e s t m e n t l \ l l a n a g e r
I n v e s t m e n t O b j e c t i v e s
T h e p r i m a r y o b j e c t i v e o f t h e t r e a s u r e r
s h a l l b e t o s a f e g u a r d t h e p r i n c i p a l o f
t h e f u n d s u n d e r t h e
t r e a s u r e r ' s c o n t r o l , m e e t t h e l i q u i d i t y
n e e d s o f t h e d e p o s i t o r , a n d a c h i e v e a
� . r e t u n i o n t h e f u n d s u n d e r h i s o r h e r
c o n t r o l .
C O U N T Y O F R I V E R S I D E T R E A S U R E R ' S P O O L E D I N V E S T M E N T F U N D I S C U R R E N T L Y
R A T E D : A a a - b f B Y M O O D Y ' S I N V E S T O R ' S S E R V I C E A N D A A A / V l B Y F I T C H R A T I N G S
0 . 4 8
T h e T r e a s u r e r ' s P o o l e d I n v e s t m e n t F u n d i s c . f J m p r i s e d o f t . h e
C o u n t y , S c h o o l s , S p e c i a l D i s t r i c t s 6 g n d o t h e r D i s c r e t i o n a r y D e p o s i t o r s .
1 . 3 5 1 . 3 2
Current Market Data
Economic Indicators
'OlifoBY:!'f>1!)!01• "'~mll~~·m•~''t~~·~*m'~1&yeeS'Jw6~~rr.i;:'l>'~d~omo~"
1
.1dme b~fuJ1.!titneift the nation's business.and goven~~:r;)~.~lwataJ:>J•~ms':':f'; 1,1!>"
06/05/2015 Employment Situation: Measures the number of unemployed as a percentage of the 5.4 % 5.5%
labor force.
O(i/23/2~~.,'"':' ~.~~~~~ ~~qds Orders,:;~ ~.1,i;~fl-,Q,\~ n~~~~d&f~.~\1(
manufacturers for im.pteJmi;~~:ti}~;l~lfSI:<1f!lrB;\Wrf11?ods. •.
06/24/2015 Real Gross Domestic Product -Q/Q change: The broadest measure of aggregate
economic activity and encompasses every sector of the economy. GDP is the country's
most com rehensive economic scorecard.
-,.-.~~,....,.,,~~--~
06/26/2'1.15 Co.
,--· ',,fr,t~~~~
06/02/2015 Factory Orders MfM change: Represents the dollar level of new orders for both
durable and nondurable goods.
'Go'6Si./ii1~1:t·,2to:.01~·~:::-:.~Ciii51~~
Fed Funds Target Rate
Stock Indices
Increase to 0.25% 54.0%
Increase to 0.75% 0.0%
Commodities
FOMC Meeting Schedule
Gold (USD/OZ) $ 1,172.42 $ (18.13)
US Treasury Curve (M/M)
COUNTY OF RIVERSIDE TREASURER-TAX COLLECT0%9
-0.2% -0.2%
-0.1% -0.4%
52.4%
0.0%
•
•
•
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"
"
T I M M I
T h e T r e a s u r e r ' s I n s t i t u t i o n a l M o n e y M a r k e t I n d e x ( T I M M I ) i s c o m p i l e d a n d r e p o r t e d b y t h e R i v e r s i d e C o u n t y T r e a s u r e r ' s C a p i t a l
M a r k e t s d i v i s i o n . I t i s a c o m p o s i t e i n d e x d e r i v e d f r o m f o u r A A A r a t e d p r i m e i n s t i t u t i o n a l m o n e y m a r k e t f u n d s . S i m i l a r t o t h e
T r e a s u r e r ' s O f f i c e , p r i m e m o n e y m a r k e t f u n d s i n v e s t i n a d i v e r s i f i e d p o r t f o l i o o f U . S . d o l l a r d e n o m i n a t e d m o n e y m a r k e t i n s t r u m e n t s
i n c l u d i n g U . S . T r e a s u r i e s , g o v e r n m e n t a g e n c i e s , c o m m e r c i a l p a p e r , c e r t i f i c a t e s o f d e p o s i t s , r e p u r c h a s e a g r e e m e n t s , e t c . T I M M I i s
c u r r e n t l y c o m p r i s e d o f t h e f i v e m u l t i b i l l i o n d o l l a r f u n d s l i s t e d b e l o w .
F e d e r a t e d P r i m e O b l i g a t i o n s F u n d P O I X X 0 . 0 7 %
1 . 0 0 % - P o o l Y i e l d
_ . _ T I M M I
0 . 4 2 % 0 . 4 1 % 0 . 4 2 % 0 . 4 4 % 0 . 4 4 % 0 . 4 6 % 0 . 4 3 % 0 . 4 4 % 0 . 4 8 % 0 . 4 6 % 0 . 4 2 % 0 . 4 4 % 0 . 4 0 % 0 . 5 0 % " " " " " " " " " " " " "
0 . 0 5 % 0 . 0 5 % 0 . 0 5 % 0 . 0 4 % 0 . 0 5 % 0 . 0 5 % 0 . 0 6 % 0 . 0 6 % 0 . 0 7 % 0 . 0 8 % 0 . 0 9 % 0 . 0 8 % 0 . 0 9 %
0 . 0 0 %
J u n - 1 4 A u g - 1 4 O c t - 1 4 D e c - 1 4 F e b - 1 5 A p r - 1 5 J u n - 1 5
C a s h F l o w s
1 1 / 2 0 1 5 1 , 1 5 0 . 0 0 9 0 0 . 0 0 2 5 0 . 0 0 2 5 0 . 0 0 5 0 . 0 0
0 3 / 2 0 1 6 1 , 1 0 0 . 0 0 9 1 0 . 0 0 1 3 0 . 0 0 4 8 8 . 2 8 4 0 . 0 0
7 1 2 . 4 4 1 , ~ 5 0 . 0 0 ( 6 3 7 . 5 6 ) 4 9 2 . 0 8 6 3 9 . 7 3
" " ! 1 ! " " " " " " " " " " � � � I i } ~ � ~ e 1 W " " . " " & " I : " t t
T O T A L S 1 3 , 0 0 0 . 7 4 1 3 , 3 5 8 . 6 6 ( 3 5 7 . 9 2 ) 3 2 6 . 9 7 4 , 8 1 2 . 7 3 4 , 5 9 7 . 5 3 5 , 7 3 9 . 2 2
5 . 3 9 % 7 5 . 7 9 % 9 4 . 6 1 � ~
* A l l v a l u e s r e p o r t e d i n m i l l i o n s ( $ ) . "
T h e P o o l e d I n v e s t m e n t F u n d c a s h f l o w r e q u i r e m e n t s a r e b a s e d u p o n a 1 2 m o n t h h i s t o r i c a l c a s h f l o w m o d e l . B a s e d u p o n p r o j e c t e d
c a s h r e c e i p t s a n d m a t u r i n g i n v e s b n e n t s , t h e r e a r e s u f f i c i e n t f u n d s t o m e e t f u t u r e c a s h f l o w d i s b u r s e m e n t s o v e r t h e n e x t 1 2 m o n t h s .
C O U N T Y O F R I V E R S I D E T R E A S U R E R - T A X C O L L E C T O f y o 3
Asset Allocation •
.,......--.-+,--~
.350! .350
·-~-~ . .,-,,,,~~---·--
1.934j 2.150 ... -~s3·0~ . ·-"· ....... ~-"~530 I
····+--········-··-··-+··· ................ .,.. ............ ~ ...... ..;.. ....... -..... ~··--l
1.084: 1.392
~-·-~·-"'· iFFCBBONDS 680,589.
jFMAC ms<:: NOTES 49,878.49r······
rFARMER~MAc··w~·····-w·-"-~· ---·-203,850. 203,837.oor~-·~m···"
1.~~~~moc~s·············· ·-··-··-~834~?~C~.:.~=.:~-~i~~?.5oL.~ ...
,MUNI BONDS 33,560.001 33,552.92!
[coMM PAPER 394,000.00 393,817.63. 0.14%
• .....•..•..•.•.. ~9_···-~i -······-······+-··· ........... .
.438' .438
.128 .128 100.02% 393,901.80
800,00UO •
I
........ !3 ..
I ' ~·l .;: : }; .......
~ . ...... ,.J I
I .. 11
. ll •• I 11 I. ...
------• = --
COUNTY OF RIVERSIDE TREASURER-TAX COL-71
"
"
"
M a t u r i t y D i s t r i b u t i o n
M M K T
C ~ ~ l / S T F N D
D D A / P A S S B K
L O ~ A ! ' f ~ ' A ~ ~ ; ( ! > B L t t T : ; � � � ' ' ' j h ' ; : : S , ; f , r : :
U S T R E A S B O N D S
F H L M C B O N D S
F N M A B O N D S
. ; J i ~ ! ~ I $ ~ ; N p 1 1 ! S
F H L B B O N D S
F P C B D I S < ! : : ' N O T F S
' , ; ~ \ : ; ' ' ' - ~ , , " : - . . , ' , > ' < ' , '
F F C B B O N D S
i ~ ~ p ~ . i ~ c N ~ r t s : .
F A R M E R M A C
M U N I B O N D S
I
I
I
4 1 0 , 0 0 0 . 0 0
p - i , 0 0 0 . 0 0
2 6 0 , 0 0 0 . 0 0
4 7 5 , 0 0 0 . 0 0
C O U N T Y O F R I V E R S I D E T R E A S U R E R - T A X C O L L E C T O I J 2
6 5 , 0 0 0 . 0 0 1 0 , 0 0 0 . 0 0
4 1 0 , 0 0 0 . 0 0
5 4 1 ~
2 6 0 , 0 0 0 . 0 0
$ 6 5 . 0 0 ; : ; " ' � � . � . � ' � ~ J a
5 5 0 , 0 0 0 . 0 0
6 9 4 , 5 9 3 . 0 0
4 3 3 , 1 7 9 . 0 0
- ~ , s ~ ; O Q
7 3 8 , 2 9 2 . 1 4
. " - ~ � f j ; _ ~ ; Q P ; .
6 8 0 , 6 1 6 . 0 0
' � ; � - z : l . ~ ~ t o o .
2 0 3 , 8 5 0 . 0 0
3 3 , 5 6 0 . 0 0
5
Credit Quality
AA+
AA-
MOODY'S
...... •Mi·l" • ., .• ••·• •w·• ••·IA
4,377,669.14
209,690.00
4,376,276.46
209,583.51
COUNTY OF RIVERSIDE TREASURER-TAX COLLECT0~3
S&P
...... •...
..... 75 ••• m. •M·.-
4,376,803.68 100.01 %
209,645.99 100,03%
•
•
0.50%
0.15%
•
Month End Portfolio Holdings
Matmitv Yield To rar Book Market !\I<Ukct Umeal1zed i\iodif1fd )Nr~ To
CUSIP Df~tnphon 0dte Coupon M<Itudty \'dfue \alue Pri1e \a.foe G.:tliT/Los~ Dar<1li0tt !'lfah ... n!J
REPC· WFF 07/01/2015
KT
WF)XX
FIPXX
POIXX
MPFXX
CjPXX
CAL TRUST HERITAGE 07 /01/2015
FIDELITY PRIME 07 /01/2015
FEDER A TED PRIME 07 /01/2015
MORGAN STANLEY PRIME 07 /01/2015
JP MORGAN PRIME 07 /01/2015
CAL TRUST FND
CLTR CAL TRUST SHT TERM
DDA/PASSBK
CASH UBMANAGEDRATE
LOCAL AGCY OBUG
LAO JJS DIST COURTHOUSE
USTREASBO S
912828TM2 U.S. TREASURY BOND
912828TB6 U.S. TREASURY BOND
912828UG3 U.S. TREASURY BOND
912828UG3 U.S. TREASURY BOND
912828UG3 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828WH9 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828SC5 U.S. TREASURY BOND
912828882 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828841 U.S. TREASURY BOND
912828UG3 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828UG3 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828VG2 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828WQ9 U.S. TREASURY BOND
912828VC1 U.S. TREASURY BOND
912828VG2 U.S. TREASURY BOND
FHLMC DISC NOTES
313396HY2 FHLMC DISC NOTE
•
KP7 FHLMCDISCNOTE
JV6 FHLMC-DISC NOTE
NE9 FHLMC DISC NOTE
NE9 FHLMC DISC NOTE
313396NE9 FHLMC DISC NOIB
313396NF6 FJ-ILMC DISC NOTE
313396SV6 FHLMC DISC NOTE
313396NE9 FHLMC DISC NOTE
313396TG8 FHLMC DISC NOTE
313396SA2 FHLMC DISC NOTE
313396SA2 FHLMC DISC NOTE
313396SA2 FHLMC DISC NOTE
313396NM1 FHLMC DISC NOTE
313396NM1 FHLMC DISC NOTE
313396TG8 FHLMC DISC NOTE
313396TG8 FHLMC DISC NOTE
313396TG8 FHLMC DISC NOTE
313396TG8 FHLMC DISC NOTE
FHLMCBONDS
3134G3SSO FHLMC 4Yr
3134G33R9
3134G3SSO
3134GSLW3
3137EADQ9
3134GSSR7
3134GSSB2
3134GSSF3
3134GSWA9
3134G511Xl
3134G6AA1
3134G6AQ6
3134G6AA1
3134G6BS1
3134G6BT9
3134G6DA8
3134G6GX5
3134G6)J3
3134G6KV4
3134G6KV4
3134G6KM4
3134G6PB3
3134G6Jql
3137EADQ9
3134GSRF4
3137EADQ9
•3134~~
E
3137EADQ9
FHLMC 3YrNc1YrE
FHLMC4Yr
FHLMC SYrNc3MoB
FHLMClYr
FHLMC SYrNc6MoB
FHLMC 2YrNc3MoB
FHLMC 2.25YrNc3MoB
FHLMC 2YrNc1YrE
FHLMC 5YrNc3MoB
FHLMC 2YrNc6MoE
FHLMC 5YrNc3MoB
FHLMC 2YrNc6MoE
FHLMC 2.5YrNc6MoE
FHLMC 2.75YrNc3MoB
FHLMC 5YrNc3MoB
FHLMC 5YrNc3MoB
FHLMC SYrNc3MoB
FHLMC 5YrNc3MoB
FHLMC 5YrNc3MoB
FHl.MC 5YrNc3MoB
FHLMC 5YrNc6MoB
FHLMC 5YrNc3MoB
FHLMClYr
FHLMClYr
FHLMClYr
FHLMC 5YrNc3MoB
FHLMClYr
FHLMC 5YrNc3MoB
FHLMC 3YrNc3MoB
FHLMC 5YrNc3MoB
FHLMCtYr
07/01/2015
07/01/201S
06/15 2020
08/31/2017
06/30/2017
01/15/2016
01/15/2016
01/lS/2016
05/15/2016
05/15/2017
05/15/2016
05/15/2016
05/15/2016
01/31/2017
02/29/2016
05/15/2016
01/31/2016
01/lS/2016
05/15/2016
01/15/2016
05/15/2016
06/15/2016
05/15/2016
06/30/2016
05/15/2016
06/15/2016
07/10/2015
08/18/2015
07/31/2015
10/20/2015
10/20/2015
10/20/2015
10/21/2015
02/08/2016
10/20/2015
02/19/2016
01/20/2016
01/20/2016
01/20/2016
10/27/201S
10/27/2015
02/19/2016
02/19/2016
02/19/2016
02 19 2016
11/01/2016
01/15/2016
11/01/2016
11/20/2019
05413/2016
12/24/2019
12/19/2016
03/24/2017
12/30/2016
U/30/2019
01/30/2017
02/19/2020
01/30/2017
08/25/2017
11/27/2017
02/27/2020
03/U/2020
03/23/2020
03/25/2020
03/25/2020
03/30/2020
04/20/2020
03/23/2020
05/13/2016
05/27/2016
IY>/13/2016
04/29/2020
IY>/13/2016
04/29/2020
04/20/2018
IY>/11/2020
IY>/13/2016
.140
.114
.111
.072
.079
.09S
.503
.085
.918
.625
.750
.375
.375
.375
.250
.875
.250
.250
.250
.875
.250
.250
.37S
.375
.250
.375
.250
.500
.250
.500
.250
.500
.150
.170
.118
.150
.150
.150
.145
.220
.135
.190
.170
.170
.160
.080
.080
.190
.190
.190
.180
.625
.450
.625
1.500
.500
1.600
.750
.850
.750
1.800
.100
1.600
.700
1.000
1.125
1.600
1.700
1.750
1.625
1.625
1.850
1.500
1.625
.500
Apo
.500
1.550
.500
1.500
1.250
1.500
.soo
.140
.114
.111
.072
.079
.095
.S03
.085
.918
1.013
.932
.225
.237
.184
.324
.752
.335
.335
.324
.641
.238
.292
.278
.267
.418
.320
.329
.321
.273
.345
.281
.364
.150
.170
.118
.150
.150
.150
.145
.220
.135
.190
.170
.170
.160
.080
.080
.190
.190
.190
.180
.647
.450
.600
1.500
.350
1.600
.790
.909
.750
1.800
.700
1.600
.700
1.000
1.125
1.600
1.700
1.750
1.625
1.625
1.850
1.500
1.646
.380
.380
.335
1.550
.345
1.500
1.250
1.500
.345
COUNTY OF RIVERISIDE TREASURER-TAX COLLECTOR
200,000,000.00
115,000,000.00
75,000,000.00
70,000,000.00
70,000,000.00
80,000,000.00
54,000,000.00
260,000,000.00
365,000.00
S,000,000.00
5,000,000.00
25,000,000.00
25;000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
50,000,000.00
25,000,000.00
25,000,000.00
lS,000,000.00
25,000,000.00
25,000,000.00
15,000,000.00
20,000,000.00
32,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
10,000,000.00
25,000,000.00
25,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
18,000,000.00
10,000,000.00
S,000,000.00
4,625,000.00
5,863,000.00
25,000,000.00
20,000,00000
15,000,00000
5,505,00000
25,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
15,000,000.00
10,000,000.00
20,000,000.00
10,000,000.00
15,000,000.00
7,900,000.00
15,000,000.00
7,000,00000
10,000,00000
12,500,000.00
9,500,000.00
25,000,000.00
15,000,00000
6,059,000.00
13,250,000.00
10,000,00000
10,000,00000
27,307,000.00
200,000,000.00
115,000,000.00
75,000,000.00
70,000,000.00
70,000,000.00
80,000,000.00
54,000,000.00
260,000,000.00
365,000.00
4,937,109.38
4,971,875.00
25,047,851.56
25,043,945.31
25,057,617.19
24,971,679.69
'15,ffll,148.44
24,967,773.44
24,967,773.44
24,971,679.69
25,129,8$2.81
25,003,906.25
24, 984,375.00
25,027,343.75
25,029,296.88
24,941,406.25
25,014,648.44
49,947,265.63
25,049,804.69
24,994,140.63
15,026,6n.8o
24,992,187.50
25,034,179.69
14,977,687.50
19,966,377.78
31,981,513.33
24,977,395.83
24,978,957.50.
24,978,958.33
24,979,659.72
24,954,472.22
24,982,937.50
24,960,680.50
24,968,597.+z
24,968,597.22
9,988,222.22
24,991,889.00
24,992,000.00
9,987,280.56
9,987,333.33
9,987,333.33
17,978,850.00
9,991,200.00
5,000,000.00
4,629 ,301.25
5,863,000.00
25,055,500.00
20,000,00000
14,988,00000
S,497,843.50
25,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
15,000,000.00
10,000,000.00
20,000,000.00
10,000,000.00
15,000,000.00
7,900,000.00
15,000,000.00
7,000,000.00
9,990,000.00
12,516,625.00
9,502,185.00
25,1)31,500.00
15,000,000.00
6,()69,239.n
13,250,000.00
10,000,000.00
10,000,000.00
27,352,602.69
74
100.000000
100.000000
100.000000
100.000000
100.000000
100.000000
100.000000
100.000000
100.000000
99.828000
100.195000
100.141000
100.141000
100.141000
99.969000
100.469000
99.969000
99.969000
99.969000
100.SSSOOO
100.055000
99.969000
100.133000
100.141000
99.969000
100.141000
99.969000
100.188000
99.969000
100.164000
99.969000
100.188000
99.999000
99.995000
99.998000
99.969000
99.969000
99.969000
99.969000
99.907000
99.969000
99.903000
99.921000
99.9nOOO
99.9nOOO
99.967000
99.967000
99.903000
99.903000
99.903000
99.903000
100.190000
100.122000
100.190000
100.173000
100.136000
100.222000
100.097000
100.137000
100.145000
99.476000
99.999000
99.505000
99.999000
100.122000
100.130000
99.926000
100.132000
100.093000
100.168000
100.168000
99.900000
100.072000
100.167000
100.136000
99.989000
100.136000
98.985000
100.136000
99.514000
99.800000
99.164000
100.136000
200,000,000.00
lJS,000,000.00
7S,OOO,OOO.OO
70,000,000.00
70,000,000.00
80,000,000.00
54,000,000.00
260,000,000.00
365,000.00
4,991,400.00
5,009,750.00
25,035,250.00
25,035,250.00
25,035,250.00
24,992,250.00
2S,117,250.00
24,992,250.00
24,992,250.00
24,992,250.00
25,138,750.00
25,013,750.00
24,992,250.00
25,033,250.00
25,035,250.00
24,992,250.00
25,035,250.00
49,984,500.00
25,047,000.00
24,992,250.00
15,024,600.00
24,992,250.00
25,047,000.00
14,999,850.00
19,999,000.00
31,999,360.00
24,992,250.00
24,992,250.00
24, 992,250.00
24, 992,250.00
24,976,750.00
24, 992,250.00
24,975,750.00
24,980,250.00
24,980,250.00
9, 992,100.00
24, 991,750.00
24, 991,750.00
9,990,300.00
9,990,300.00
9,990,300.00
17,982,540.00
10,019,000.00
5,006,100.00
4,633,787.50
5,873,142.99
25,034,000.00
20,044,400.00
15,014,550.00
S,512.541.85
25,036,250.00
9,947,600.00
9,999,900.00
9,950,500.00
9,999,900.00
10,012,200.00
15,019,500.00
9,992,600.00
20,026,400.00
10,009,300.00
15,025,200.00
7, 913,272.00
14,985,000.00
7,005,040.00
10,016,700.00
12,S17,000.00
9,498,955.00
25,034,000.00
14,847,7SO.OO
6,067,240.24
13,185,61Y>.OO
9,980,00000
9,916,400.00
27,344,137.52
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
54,290.62
37,875.00
-12,601.56
-8,695.31
-22,367.19
20,S70.31
40,101.56
24,476.56
24,476.56
20,570.31
8,867.19
9,843.75
7,875.00
5,906.25
S,953.12
50,843.75
20,601.56
37,234.37
-2,804.69
-1,890.63
-2,071.80
62.50
12,820.31
22,162.50
32,622.22
17,846.67
14,854.17
13,292.50
13,291.67
12.590.28
22,277:78
9,312.50
15,()69.50
11,652.78
11,652.78
3,877.78
-139.00
-250.00
3,019M
2,966.67
2,966.67
3,690.00
27,800.00
6,100.00
4,486.25
10,142.99
.n,soo.oo
44,400.00
'.16,550.00
14,698.35
36,250.00
-52,400.00
-100.00
-49,500.00
-100.00
12,200.00
19,500.00
-7,400.00
'.16,400.00
9,300.00
25,200.00
13,=oo
-15,000.00
5,040.00
26,700.00
375.00
-3,230.00
2,500.00
-152,250.00
-1,999.47
-64,395.00
-20,000.00
-8S,600.00
-8,465.17
.003
.003
.003
.003
.003
.ll03
.ll03
.003
2.359
2.140
1.980
.540
.540
.540
.873
1.855
.873
.873
.873
1.565
.668
.873
.582
.540
.873
.540
.873
.956
.873
.997
.873
.955
=
.134
.085
.306
.306
.306
.309
.609
.306
.639
.558
.558
.558
.3'.16
.3'.16 -.639 -.640
1.327
.539
1.327
4.226
.867
4.309
J.458
1.n3
1.489
4.304
1.574
4.4'6
1.567
2.117
2.373
4M8
4.477
4.500
4.522
4.522
4.507
vm
4.516
.867
.906
.867
4.625
.867
4.632
2.742
4.665
.867
.003
.003
.003
.003
.003
.003
.003
.003
2.173
2.003
.545
.545
.545
.l!ITl
1.877
.877
.l!ITl
.l!ITl
1.592
.668
.877
.589
.545
.877
.545
.877
.962
.877
1.003
.877
.962
= .134
.085
:!111
:!111
:!111
.310
.611
:!111
.641
.559
.559
.559
.326
.3'.16
.641
.641
.641
.641
1.342
.545
1.342
4.395
.871
4.488
1.474
L734
1.504
4.504
1.589
4.644
1.589
2.156
2.414
4.666
4.704
4.734
4.740
4.740
4.753
4.811
4.734
.871
.910
.871
4.836
.871
4.836
2.808
4.868
.871
7
Month End Portfolio Holdings
M,ttunty Yield To Par Book Market Markel Unreahzed Modified Years Ta
CUSH' D~"rT1phon D<1le Coupon M<1ltnity \'alue V~lue Price Value Gain/Loss Onra.hon Mahni.ty
3134G6X)7 FHLMC 5Y<N<3MoB
3134G61V5 FHLMC 5YrNc3MoB
3134G6YN7 FHLMC 5YrNc3MoB
3134G6YZO FHLMC 5Y<N<3MoB
3134G6YX5 FHLMC 5YrNc3MoB
3134G6ZF3 FHLMC 5YrNc3MoB
3134G6YZO FHLMC 5YrNc3MoB
3134G6B77 FHLMC 5YrN<3MoB
3134G6059 FHLMC 3YrNc3MoB
3134G6CSO FHLMC 5YrNc3MoB
3137EADQ9 FHLMC lYr
3134G6M34 FHLMC 5YrNc3MoB
3134G6WU3 FHLMC 3YrNc3MoB
3134G6P64 FHLMC 5YrN<3MoB
3134G6P64 FHLMC 5YrN<3MoB
3134G6YA5 FHLMC 5YrNc3MoB
3137EADV8 FHLMC 2Yr
3137EADV8 FRI.MC 2Y<
3137EADV8 FHLMC 2Yr
3134G63Q4 FHLMC 5YrNc6MoB
3134G62K8 FHLMC 5YrNc6MoB
3134G62K8 FHLMC 5Y<Nc6MoB
3134G63Q4 FHLMC 5YrNc6MoB
3134G63Q4 FHLMC 5YrNc6MoB
3134G7BH3 FHLMC 5YrNc6MoB
3134G7BD2 FHLMC SYrNc6MoB
3134G7 AEl FHLMC 3YrNcl.5YrE
3134G66MO FHlMC 3YrNc6MoE
3134G63U5 FHLMC 3YrNc3MoB
3134G7BH3 FHLMC 5YrNc6MoB
3134G7BH3 FHLMC 5Y<N<3MoB
3134G66H1 FHLMC 5YrNc3MoB
FNMADlSCN
313588KH7 FNMA DISC NOTE
31358811'0 FNMA DISC NOTE
313588LU7 FNMA DISC NOTE
313588LN3 FNMA DISC NOTE
3133%LE1 FNMA DISC NOTE
313588LE3 FNMA DISC NOTE
313588LE3 FNMA DISC NOTE
31358811<1 FNMA DISC NOTE
31358811<1 FNMA DISC NOTE
313588NN1 FNMA DISC NOTE
31358811<1 FNMA DISC NOTE
313588RZll FNMA 01SC NOTE
313588RZll FNMA D1SC NOTE
FNMA BONDS
3136FP6XO
3135GOQB2
3136G12F5
3136G13S6
3136G12F5
3136G14Q9
3136G16)3
3136G13S6
3136G17B3
3136G1A66
3136G1AQ2
3136G1C56
3136G1A)8
3136G1AY5
3136G1DA4
3136G1DA4
FNMASYr
FNMA 3YrNc1YrE
FNMA SYrNclYtB
FNMA 5YrNc1YrB
FNMA 5YrNc1YrB
FNMA SYrNclYrB
FNMA SYrNclYrB
FNMA SYrNclYrB
FNMA SYrNclYrB
FNMA SYrNclYrB
FNMA 5YrNc6MoB
FNMA SYrNclYrB
FNMA 5YrNc1YrB
FNMA SYrNclYtB
FNMA SYrNclYrB
FNMA SYrNclYrB
3J36G1CW7 FNMA SYrNclYrB
3136G1ET2 FNMA 5YrNc6MoB
3136G1FW4 FNMA 5YrNc6MoB
3136G1FW4 FNMA 5YrNc6MoB
3136G1FW4 FNMA 5YrNc6MoB
3136G1FW4 FNMA 5YrNc6MoB
3136G1HC6 FNMA SYrNclYrB
3136GlHB8 FNMA SYrNclYrB
3136G1HE2 FNMA 5YrNc6MoB
3136G1HP7 FNMA SYrNclYrlJ
3J36Gll<J7 FNMA 5YrNc6MoB
3135GOWS8 FNMA 3.SYrNc6MoB
3136G1)WO FNMA 5YrNc6MoB
3135GOWS8 FNMA 3.SYrNclYrB
3136G1KW8 FNMA 5YrNc6Mo8
3136G14F3 FNMA 3.5YrNc6MoB
3135GOWS8 FNMA 3.SYrNclYrE
3135GOWS8 FNMA 3.SYrNclYrE
3135GOWS8 FNMA 3.SYrNclYrE
3135GOWS8 FNMA 3.5YrNc1YrE
3135GOWS8 FNMA 3.SYrNclYrE
3136G11<)7 FNMA 5YrNc6MoB
3136Gll<W8 FNMA 5YrNc6MoB
3136G1LT4 FNMA 3.SYrNclYrB
3135GOWS8 FNMA 3.SYrNclYrB
313SGOWS8 FNMA 3.SYrNclYrB
3135GOWS8 FNMA 3.SYrNclYrB
3136G1LT4 FNMA 3.SYrNclYrB
3136G1MUO FNMA 5YrNc6MoB
3136G2DQ7 FNMA 5YrNc6MoB
3136G2{)W4 FNMA 5YrNc6MoB
3135GOXP3
3133EJ!SQ4
3135GOYE7
FNMAlYr
FNMA 1.25Yr
PNMA1.25Yr
05/21/2020
04/29/2020
05/21/2020
05/27/2020
05/28/2020
05/26/2020
05/27/2020
05/28/'2020
11/28/'2018
05/28/2020
05/13/2016
05/28/2020
05/21/'2018
06/11/'2020
06/11/2020
05/21/2020
07/14/2017
07/14/2017
07/14/'2017
06/22/2020
06/29/2020
06/29/2020
06/22/20'20
06/22/'20'20
06/25/2020
06/25/2020
06/22/2018
06/22/2018
06/29/2018
06/25/20'20
06/25/2020
06/25/2020
08/12/2015
09/15/2015
09/16/'2015
09/10/'2015
09/02/2015
09/02/2015
09/02/2015
02/22/2016
02/22/2016
10/28/'2015
02/22/'2016
0!/19/'2016
01/19/2016
02/ot/2016
10/22/2015
12/18/'2017
12/U/'2017
12/18/'2017
12/26/2017
12/27/'2017
12/13/'2017
12/26/'2017
12/26/'2017
01/30/2018
01/29/'2018
01/30/2018
01/30/'2018
02/28/'2018
02/28/2018
02/20/2018
03/06/2018
03/19/'2018
03/19/2018
03/19/2018
03/19/2018
03/28/2018
03/28/'2018
03/20/'2018
03/28/'2018
04/30/'2018
11/15/'2016
04/18/'2018
11/15/2016
05/08/'2018
12/27/2016
11/15/2016
11/15/'2016
11/15/'2016
11/15/2016
11/15/2016
ot/30/2018
05/08/'2018
11/28/'2016
11/15/'2016
11/15/2016
11/15/2016
11/28/'2016
06/12/'2018
02/13/'1f120
02/20/2020
07/05/2016
09/06/2016
08/26/'2016
1.500
1.550
1.500
1.500
1.625
1.500
1.500
1.700
1.000
1.750
.500
1.800
1.200
1.800
1.800
1.625
.750
.750
.750
1.850
1.750
1.750
1.850
1.850
2.000
1.950
1.200
1.250
1.430
2.000
2.000
1.800
.115
.110
.170
.130
.130
.130
.130
.240
.245
.120
.180
.175
.145
.309
.500
.850
.800
.850
.750
.800
.800
.700
.750
.700
.800
.800
.750
1.000
1.000.
1.000
1.000
1.120
1.120
1.120
1.120
.850
1.000.
1.000
1.000
.880
.600
1.120
.600
.900
.680
.600
.600
.600
.600
.600
.880
.900
.500
.600
.600
.600
.500
1.000
1.500
1.500
.375
.520
.625
1.500
1.550
1.500
1.500
1.625
1.500
1.500
1.700
1.000
1.750
.330
1.800
1.268
1.800
1.800
1.625
.787
.787
.787
1.850
1.750
1.750
1.850
1.850
2.000
1.950
1.230
1.259
1.437
2.000
2.000
1.800
.115
.110
.170
.130
.130
.130
.130
.246
.246
.1'20
.180
.175
.145
.441
.489
.850
.800
.850
.750
.800
.800
.700
.750
.700
.800
.800
.750
1.000
1.0ll6
1.042
1.000
1.128
1.120
1.120
1.120
.850
1.000
1.022
1.000
.880
.600
1.120
.600
.900
.665
.600
.600
.600
.600
.600
.880
.900
.512
.600
.604
.600
1.009
1.302
1.500
1.500
.405
.479
.477
COUNTY OF RIVERISIDE TREASURER-TAX COLLECTOR
5,000,000.00
6,234,000.00
5,190,()(K).00
5,000,000.00
5,000,000.00
15,000,000.00
5,000,000.00
5,000,000.00
2,275,000.00
6,400,000.00
10,000,000.00
10,000,000.00
7,550,000.00
10,000,000.00
S,300,000.00
6,000,000.00
J0,000,000.00
15,000,000.00
10,000,000.00
10,000,000.00
8,855,000.oo
5,000,000.00
11,750,000.00
3,250,000.00
13,000,000.00
10,000,000.00
15,000,000.00
25,000,000.00
15,000,000.00
15,000,000.00
10,000,000.00
4,280,000.00
31,000,000.00
35,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
20,000,000.00
25,000,000.00
25,000,000.00
26,000,000.00
10,000.,000.00
5,000,000.00
10,000,000.00
5,000,000.00
8,752,000.00
10,000,000.00
5,000,000.00
S,000,000.00
8,750,000.00
10,000,000.00
7,200,000.00
10,000,000.00
10,000,000.00
4,500,000.00
10,000,000..00
S,000,000..00
5,000,000.00
10,000,000.00
5,000,000.00
10,000,000.00
5,000.,000.00
10,000,000.00
5,000,000.00
5,000.,000.00
5,000,000.00
5,000,000.00
10,000,000.00
10,000,000.00
5,610,000.00
10,000,000.00
5,000,000.00
12,000.,000..00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000..00
5,000,000.00
5,000,000.00
21,750,000.00
10,000,000.00
3,635,000.00
10,000.,000.00
10,000,000.00
752,000.00
10;000,000.00
10,000.,000.00
9,975,000..00
25,000,000.00
20,255,000.00
25,000,000.00
5,000,000.00
6,2'.W,000.00
5, 190,000.00
5,000,000.00
5,000,000.00
15,000,000.00
5,000,000.00
5,000,000.00
2,275,000.00
6,400,000.00
10,017,300.00
10,000,000.00
7,534,900.00
10,000,000.00
5,300,000.00
6,000,000.00
9, 992,200.00
14,988,300.00
9,992,200.00
10,000,000.00
8,855,000.00
5,000,000.00
11,750,000.00
3,250,000.00
13,000,000.00
10,000,000.00
14,986,800.00
24,993,750.00
14,997,000.00
15,000,000.00
10,000,000.00
4,280,000.00
30,982,670.14
34,977,862.50
24,978,631.94
24,984,743.06
24,985,555.56
24,985,645.83
24,985,645.83
24,945,215.28
24,945,555.56
19,987,933.40
24,%3,625.00
24,969,4%.53
25,975,285.56
9,990,000.00
5,001,562.50
10,000,000.00
5,000,000.00
8,752,000.00
10,000,000.00
5,000,000.00
5~000,000.00
8,750,000.00
10,000,000.00
7,200,000.00
10,000,000..00
10,000,000.00
4,500,000.00
10,000,000.00
4, 998,500.00
4,993,750,llO
10,000,000..00
4,998,750.00
10,000,000..00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
4,9%,250.00
5,000,000.00
10,000,000.00
10,000,000.00
5,610,000.00
10,000,000.00
5,000,000.00
12,006,600.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
21,750,000.00
9,9%,000.00
3,635,000.00
9,998,500.00
10,000,000.00
739,216.00
9,911,500.00
10,000,000.00
9,975,000.00
24,991,750.00
20,265,390.82
25,044,750.00
75
99.480000
98.985000
99.9..16000
99.236000
99.687000
99.420000
99.236000
99.643000
99.887000
98.914000
100.)360)()
99.571000
99.882000
100.177000
100.177000
99.267000
99.998000
99.998000
99.998000
99.831000
100.199000
100.199000
99.831000
99.831000
100.023000
100.073000
99.798000
100.028000
100.081000
100.023000
100.023000
100.062000
99.995000
99.987000
99.987000
99.988000
99.989000
99.989000
99.989000
99.902000
99.902000
99.%7000
99.902000
99.921000.
99.921000
100.085000
100.092000
99.887000
100.085000
99.887000
'J9.:S13000
99.949000
100.085000
100.001000
100.077000
100.018000
100.006000
99.753000
100.045000
99.975000
99.975000
100.034000
100.077000
100.120000
100.120000
100.120000
100.120000
100.102000
100.129000
100.119000
99.622000
99.959000
99.9%000
99.955000
99.9%000
100.042000
99.%5000
99.996000
99.996000
'99,9%000
99.9%000
99.9%000
99.959000
100.042000
99.882000
99.9%000
99.9%000
99.9%000
99.882000
100.123000
99.438000
99.490000
99.975000
100.169000
100.241000
4,974,000.00
6,170,724.90
5, 186,678.40
4,961,800.00
4,984,350.00
14,913,000.00
4,961,800.00
4,982,150.00
2,272,429.25
6,330,4%.00
10,013,600.00
9,957,100.00
7,541,091.00
10,017,700.00
5,309,381.00
5,956,020.00
9,999,800.00
14,999,700.00
9,999,800.00
9,983, 100.00
8,872,621.45
5,009,950.00
11,730,142.50
3,244,507.50
13,002,990.00
10,007,300.00
14,%9,700.00
25,007,000.00
15,012,150.00
15,003,450.00
10,002,300.00
4,282,653.60
30,998,450.00
34,995,450.00
24,9%,750.00
24,997,000.00
24,997,250.00
24,997,250.00
24,997,250.00
24,975,500.00
24,975,500.00
19,993,400.00
24,975,500.00
24,9&!,250.00
25,979,460.00
10,008,500.00
5,004,600.00
9,988,700.00
5,004,250.00
8,742,110.24
9,981,300.00
4,997,450.00
5,004,250.00
8,750,087.50
10,007,700.00
7,201,2%.00
10,000,600.00
9,975,300.00
4,502,025.00
9,997,500.00
4,998,750.00
5,001,700.00
10,007,700.00
5,006,000.00
10,012,000..00
5,006,000.00
10,012,000.00
5,005,100.00
5,006,450.00
5,005,950.00
4,981,100.00
9,995,900.00
9,999,600.00
5,607,475.50
9,999,600.00
5,002,100.00
11,995,800.00
4,999,800.00
4,999,800.00
4,999,800.00
9,999,600.00
4,999,800.00
4,997,950.00
21,759,ns.oo
9,988,200.00
3,634,854.60
9,999,600.00
9,999,600.00
751,112.64
10,012,300.00
9,943,800.00
9,924,127.50
24,993,750.00
20,289,210.95
25,060,250.00
-26,000.00
-63,275.10
-3,321.60
·-38,200.00
-15,650.00
-87,000.00
,,8,200.00
-17,850.00
-2,570.75
-69,5().1.00
-3,700.00
-42,900.00
6,191.00
17,700.00
9,381.00
-43,980.00
7,600,00
11,400.00
7,600.00
-16,900.00
17,621.45
9,950.00
-19,857.SO
-5,492.50
2,990.00
7,300.00
-17,100.00
13,250.00
15,150.00
3,450.00
2,300.00
2,653,60
15,779.86
17,587.50
18,118.06
12,256.94
11,694.44
11,604.17
11,604.17
30,284.72
29,944.44
5,466,60
11,875,00
10,753.47
4,174.44
18,500.00
3,037.50
-11,300.00
4,250.00
-9,889.76
·18,700.00
-2,550.00
4,250.00
87.50
7,700.00
1,296.00
600.00
-24,700.00
2,025.00
-2,500.00
250.00
7,950,00
7,700.00
7,250.00
12,000.00
6,000.00
12,000.00
5,100.00
6,451l.OO
9,700.00
-18,900.00
-4,100.00
-400.00
-2,524.50
-400.00
2,100.00
-10,800.00
-200.00
-200.00
-:!Oll.00
-400.00
-200.00
-2,050.00
9,135.00
-7,800.00
-145.40
1,100.00
-400.00
11,8%.64
100,800.00
-56,200.00
-50,872.50
2,000.00
23,840.13
15,500.00
4.692
4.625
4.692
4.709
4.695
4.706
4.709
4.686
3.343
4.679
.867
4.673
2.829
4.709
4.709
4.676
2.012
2.012
2.012
4.733
4.765
4.765
4.733
4.733
4.723
4.729
2.915
2.914
2.923
4.723
4.723
4.748
.118
.211
.213
.197
.175
.175
.175
.647
.647
.328
.648
.SSS
.SSS
.593
.311
2.438
2.421
2.438
2.461
2.466
2.423
2.464
2.462
2.548
2.541
2.547
2.546
2.617
2.616
2.5%
2.633
2.667
2.667
2.667
2.667
2.701
2.701
2.681
2.701
2.793
1.366
2.756
1.366
2.813
1.482
1.366
1.366
1366
1.366
1.366
2.793
2.813
1.404
1.366
1.366
1.366
1.400
2.901
4.422
4.441
1.009
1.177
1.148
4.896
4.836
4.8%
4.912
4.915
4.910
4.912
4.915
3.416
4.915
.871
4.915
2.893
4.953
4.953
4.8%
2.041
2.041
2.041
4.984
5.003
5.003
4.984
4.984
4.992
4.992
2.981
2.981
3.000
4.992
4.992
4.992
.118
.211
.214
.197
.175
.175
.175
.649
.649
.329
.649
.556
.556
.600
.312
2.471
2.458
2.471
2.493
2.4%
2.458
2.493
2.493
2.589
2.586
2.589
2.589
2.668
2.668
2.647
2.685
2.721
2.721
2.721
2.721
2.745
2.745
2.723
2.745
2.836
1.381
2.803
1381
2.858
1.4%
1.381
1.381
1.381
1381
1.381
2.836
2.858
1.416
1.381
1.381
1.381
1.416
2.953
4.627
4.647
1.016
1.189
1.159
•
•
•
8
Month End Portfolio Holdings
M.atuuty Yield To Par Book l\Luket Maiket Unreal1ztd Modif1~d )Nh To
CUSIP Dt>:o;cnphon D.th.• Couron l\faturity Value \.i.lue Prfrt> \alue G.un,!Lcs:; D;.ir.lhon \lotu111)
FHLB DISC NdTES
•
KA6 FHLB DISC NOTE
PE3 FHLB DISC NOTE
LE7 FHLB DISC NOTE
SP5 FHLB DISC NOTE
13384MY2 FHLB DISC NOTE
313384TP4 FHLB DISC NOTE
3I3384SWO FHLB DISC NOTE
313384SK6 FHLB DISC NOTE
3133845¥6 FHLB DISC NOTE
313384SP5 FHLB DISC NOTE
3133845¥6 FHLB DISC NOTE
3I3384XQ7 FHLB DISC NOTE
3I3384XR5 FHLB DISC NOTE
3I3384SQ3 FHLB DISC NOTE
3I3384TP4 FHLB DISC NOTE
FHLBBONDS
313380557
3I3382Y3I
3I33833MI
3I33833J8
3I33834MO
3133836N6
3133836N6
313383CP4
313383CP4
313383CP4
313383CP4
313383EM9
313383EN7
3I3383EP2
3I30A3LC6
3130A3N83
3I30A3M1ll
3130A3P81
3130A3P81
3130A3QP2
3130A3QUI
3130A3LC6
3130A3WEO
3I30A3W42
3130A3UB8
3130A3VZA
3130A3ZV9
3I30A3ZV9
3I30A4DE9
3130A34U5 •::'
3CC6
MDI!
313384MH9
3130A5606
3130A57Al
3130A57Al
3I30AS7Al
3133834R9
3130ASC72
3130A5CK3
3130A5C72
3130ASC80
3I30A5CC1
3130A5AE9
3130ASC80
3130A5FW4
3130A5FQ7
3I30A5FQ7
3I30ASGDS
3130ASNJ4
3130ASNJ4
FHLB 4YrNc3MoA
FHLB 5YrNc6MoB
FHLB 5YrNC3MoB
FHLB 5YrNc6MoB
FHLB 5YrNc6MoB
FHLB SYrNclYrB
FHLB SYrNclYrB
FHLB 5YrNc3MoB
FHLB 5YrNc3MoB
FHLB 5YrNc3MoB
FHLB 5YrNc3MoB
FHLB 5YrNc6MoB
FHLB SY.rNc3MoB
FHLB 5YrNc3MOB
FHLB 5YrNc3MoB
FHl83Yr
FHLB 5YrNc6MoB
FHLBlYr
FHLBlYr
FHLB 1YrNc7MoB
FHLB 2YrNc1YrE
FHLB 5YrNc6MoB
FHLBtYr
FHLBlYr
FHLB 5YrNc6MoB
FHLB 5YrNc6MoB
FHLB 1YrNc3MoB
FHLB 1YrNc3MoB
FHLB 1YrNc6MoE
FHLBIYr
FHLB7MO
FHLB 5YrNc3MOB
FHLB7Mo
FHLB6MO
FMLB6Mo
FHLBtOMo
FHLB 1YrNc6MoE
FHLB 1YrNc6MoE
FHLB 1YrNc61\1oll
PHLBI.25Yr
FHLB 1YrNc3MB
FHLB 1YrNc3MoB
FHLB 1YrNc3MoB
FHLB 3YrNc3MOB
FHLB 5YrNc3MOB
FHLlHYr
FHLB 3YrNc3MOB
FHLB IYrNc7MoE
FHLBtYr
Flfl.BlYr
FHLBlYr
FflLB 1YrNc3MoB
FHLB 1YrNc3MoB
FFCB DISC NOTES
313396HY2
313312MT4
3I33I2SA9
313312SA9
3133I2SC5
3I3312SC5
313312SR2
3133USR2
FFCBBONDS
FFCB DISC NOTE
FFCB DISC NOTE
FFCBDISCNOTE
FFCB DISC NOTE
FFCB DISC NOTE
FFCB DISC NOTE
FFCB DISC NOTE
FFCB DISC NOTE
3133tl<HV5 FFCB SYr
3133£CBA1 FFCB 2.5Yr
3133EDAL6 FFCB 1.75Yr
3133EDBK7 FFCB 3YrNC1YrA
3133EDEK4 FFCB IYr
3133EDG63 FFCB 2Yr
3133EDQ10 FFCB I Yr
3133EDRV6 FFCB 1Yr
313.3EDTB8 FFCB 1Yr
3133EDKW1 FFCB 1.25Yr
3133EDWP3 FFCB 1Yr
3I33EDXQO FFCB 5Yr
•
EDXQO FFCBSYr
DN40 FFCB 1.25Yr
DXQO FFCB 5Yr
EDZX3 FFCB 1.25Yr
3133EDZX3 FFCB 1.25Yr
08/05/20I5
11/13/20I5
09/02/20IS
02/02/20I6
10/I4/20I5
02/26/20I6
02/09/2016
OI/29/20I6
02/ll/20I6
02/02/20I6
02/11/2016
06/02/2016
06/03/2016
02/03/20I6
02/26/20I6
10/ll/20I6
05/21/2018
05/23/20I8
05/25/2018
05/29/20I8
06/12/2018
06/I2/2018
06/19/2018
06/19/20I8
06fl9/20I8
06/I9/20I8
06/20/2018
06/20/2018
06/20/2018
I2/I9/2019
12/29/7.0I7
I2/30/20I9
01/29/2016
01/29/2016
01/06/2016
12/30/2016
I2/I9/2019
OI/26/2016
02/29/2016
01/22/2020
01/30/2020
02/26/20I6
02/26/2016
03/18/20I6
10/16/2015
IO/I3/2015
03/30/2020
10/14/2015
09/25/2015
00/'19/2015
fYl/24/2016
05/24/2016
05/24/2016
05/24/2016
06fl4/7.0I6
05/27/7.0I6
05/27/20I6
05/27/20I6
ll/28f20I8
05/28/2020
05/04/20I6
11/28/2018
06/17/7.016
06/17/2016
06/17/2016
06/30/2016
06/30/2016
06/30/2016
07/I0/2015
10/09/2015
01/20/'Nl6
01f20/'11116
OO/'}),/'!fJ16
01/22/2016
02/04/2016
02/04/2016
04/20/2016
07/24/2015
08/25/2015
I2/09/2016
09/10/2015
03/03/2016
07/09/2015
08/04/2015
08/2I/2015
08/05/2015
10/01/2015
IO/I0/2019
IO/I0/2019
01/11/2016
I0/10/20I9
OI/'19/2016
OI/29/20I6
.130
.I60
.135
.240
.150
.215
.200
.200
.210
.I90
.2IO
300
.310
.200
.240
.700
.850
.750
.750
.880
.800
.800
.875
.875
.875
.875
.900
I.ooo
1.250
1.800
1.050
I.500
.250
.250
.310
.750
I.800
300
.350
1.625
I.500
.300
300
.400
.200
.I60
1.850
.190
.ISO
.150
.230
.3SO
.350
.350
.315
.400
.400
.400
I.000
I.500
300·
I.000
.400
.350
.350
.320
.450
.450
.I70
.140
.180
.180
.200
.200
.200
.200·
.257
.227
.280
.680
.250
.375
.I50
.I90
.I80
.IBO
.I90
.255
.255
.270
.255
.230
.230
.130
.I60
.135
.240
.I50
.2I5
.200
.200
.210
.I90
.210
-~01
.311
.200
.240
.700
.850
.750
.750
.880
.800
.800
.875
.875
.875
.875
.908
I.000
1.250
1.800
1.050
I500
.250
.250
.310
.750
1.800
.300
.350
1.625
I.500
300
300
.400
. 158
.183
I.850
.163
.304
.304
.246
.350
.350
. .350
.366
.400
.400
.400
1.000
I.500
.325
1.000
.400
.350
.350
.375
.450
.450
.110
.140
.180
.180
.200
.200
.200
.200
.317
.542
.280
.73I
.270
.310
.163
.190
.180
.172
.198
.255
.255
.218
.26I
.250
.250
COUNTY OF RIVERISIDE TREASURER-TAX COLLECTOR
50,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
4,352,000.00
I4,300,000.00
10,000,000.00
24,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
6,94I,000.00
25,000,000.00
4,285,714.00
12,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
13,000,000.00
10,000,000.00
2,857,142.85
I0,000,000.00
I0,000,000.00
I5,000,000.00
25,000,000.00
25,000,000.00
7,000,000.00
5,714,285.71
25,000,000.00
6,500,000.00
3,360,000.00
9,825,000.00
25,000,000.00
25,000,000.00
15,000,000.00
4,000,000.00 .
25,000,000.00
10,000,000.00
19,000,000.00
25,000,000.00
25,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
15,000,000,00
25,000,000.00
10,000,000.00
25,000,000.00
25,000,000.00
10,000,000.00
$'.000,000.00
15,000,000.00
5,750,000.00
15,llOO,ooo.oo
25,000,000.00
25,000,000.00
25,000,000.00
35,000,000.00
15,000,000.00
15,06I,OOO.OO
20,000,000.00
25,!ro,000.00
25.000.000.00
25,000,000.00
25,000,000.00
1<1,000,000.00
10,000,000.00
10,000,000.00
I5,000,000.00
15,000,000.00
5,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
25,000,000.00
25,000,000.00
4,000,000.00
20,000,000.00
15,000,000.00
25,poo,ooo.oo
25,000,000.00
10,000,000.00
I0,000,000.00
I5,000,000.00
49,%7,138.89
24,968,777.75
24,982,093.75
24,950,000.00
4,348,808.53
14,273,610.54
9,983,777.78
23, 964, 133.33
24,959,020.83
24,964,111.11
24,959,I66.67
24,923,958.33
24,921,423.61
6,93I,59I.09
24,957,666.67
4,285,714.00
I2,000,000.00
10,000,000.00
I0,000,000.00
5,000,000.00
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
I0,000,000.00
4,998,000.00
I3,000,000.00
10,000,000.00
2,857,I42.85
10,000,000.00
10,000,000.00
I5,000,000.00
25,000,000.00
25,000,000.00
7,000,000.00
5,714,285.71
25,000,000.00
6,500,000.00
3,360,000.00
9.825,000.00
25,000,000.00
25,000,000.00
15,000,000.00
4,001,040.00
24,996,587.00
10,000,000.00
I9,0Q3,040.00
24,98I,041.67
24,980,625.00
9,998,700.00
10,000,000.00
10,000,000.00
15,000,000.00
25,002,650.00
10,000,000.00
25,000,000.00
25,000,000.00
I0,000,000.00
5,000,000.00
14,996,250.00
5,750,000.00
I5,000,000.00
25,000,000.00
25,000,000.00
24,985,250.00
35,000,000.00
I5,000,000.00
I5,046,562.36
19,982,888.89
24,967,000.00
24,967,375.00
24,965,555.56
24,965,694.44
9, 986,222.22
9, 986.222.22
9,995,000.00
14,996,061.75
15,000,000.00
4,992,500.00
9,996,800.00
10,001,000.00
9,998,700.00
25,000,000.00
25,000,000.00
4,000,262.00
I9,998,400.00
I5,000,000.00
25,000,000.00
25,0I6,250.00
9,997,500.00
9,997,500.00
14,996,250.00
76
99.998U56
99.977500
99.994750
99.946000
99.9854I7
99.866667
99.944250
99.947000
99.943750
99.946000
99.943750
99.732000
99.731000
99.945750
99.866667
99.914000
I00.003000
99.842000
100.085000
100.043000
I00.078000
100.078000
99.695000
99.695000
99.695000
99.695000
99.828000
100.020000
99.601000
IOO.I96000
I00.142000
99522000
100.017000
100.0I7000
I00.002000
I00.23IOOO
100.196000
I00.025000
I00.062000
99.499000
99.532000
99.982000
99.982000
100.036000
100.014000
100.000000
100.241000
I00.0I6000
99.985000
99.985000
99.967000
99.992000
99.992000
. 99.992000
99.993000
100.Q22000
99.985000
100.022000
100.0I8000
99.657000
99.977000
I00018000
99.949000
99.964000
99.964000
99.96IOOO
100.014000
100.0I4000
99.999000
99.972000
99;921000
99.921000
99-!>lOOOCJ
99.92000()
99,909000
99.909000
I00.116000
I00.008000
100.007000
100006000
100.019000
100.045000
100001000
100.000000
100.Q09000
100.007000
100.010000
I00.103000
100.103000
I00.001000
100.103000
99.983000
99.983000
49,999,028.00
24,994,375.00
24,998,687 50
24,986,500.00
4,351,365.35
I4,280,933.38
9,994,425.00
23, 987, 280.00
24,985,937.50
24,986,500.00
24,985,937.50
24,933,000.00
24,932,750.00
6,937,234.5I
24,966,666.75
4,282,028.29
I2,000,360.00
9,984,200.00
10,008,500.00
5,002,I50.00
10,007,800.00
10,007,800.00
4,984,750.00
4,984,750.00
4,984,750.00
9,969,500.00
4,991,400.00
I3,002,600.00
9,960,I00.00
2,862,742.85
10,014,200.00
9,952,200.00
I5,002,550.00
25,004,250.00
25,000,500.00
7,0I6,I10.00
5,725,435.71
25,006,250.00
6,504,030.00
3,343,166.40
9,779,019.00
24,995,500.00
24,995,500.00
I5,005,400.00
4,000,500.00
25,Q00,000.00
10,024, 100.00
19,0Q3,040.00
24;996,250.00
24,996,250.00
9,996,700:00
9,999,200.00
9,999,200.00
14,998,800.00
24,998,250.00
I0,002,200.00
24,996,250.00
25,005,500.00
10,llOl,800.00
4,~.00
14,996,550.00
5,751,035.00
14,992,350ll0
24,991,000.00
24,991,000.00
24,990,250.00
35,004,900.00
15,002,I00.00
15,060,849.39
I9,994,400.00
24,980,250.00
24,980,250.00
24,980,000.00
24,980,000.00
9,990,ll<Xl.OO
9,990,ll<Xl.OO
10,01I,600.00
15,001,200.00
I5,002,550.00
5,000,300.00
10,001,ll<XJ.OO
10,004,500.00
10,000,100.00
25,000,000.00
25,002,250.00
4,000,280.00
20,002,000.00
15,015,450.00
25,025,750.00
25,000,250.00
10,0I0,300.00
9,998,300.00
I4,997,450.00
31,889.11
25,597.25
16,593.75
36,500.00
2,556.82
7,.~22.84
I0,647.22
23,146.67
26,9I6.67
22,388.89
26,770.83
9,041.67
11,326.39
5,643.42
9,000.08
-3,685.71
360.00
-I5,800.00
8,500.00
2,I50.00
7,800.00
7,800.00
-I5,250.00
-I5,250.00
-IS,250.00
-30,500.00
-6,600.00
2,600.00
-39,900.00
5,600.00
I4,20000
-47,800.00
2,550.00
4,250.00
500.00
16,l?U.OO
11,200.00
6,250.00
4,030.00
-16,833.60
-45,981.00
-4,500.00
-4,500.00
5,400.00
-480.00
3,413.00
24,IOOOO
0.00
15,20!.33
15,625.00
-2,000.00
-ll00.00
-ll00.00
-U00.00
-4AOO.OO
2.200.00
-3,750.00
5,500.00
1,800.00
-17,150,00
300.00
1,035.00
-7,650.00
-9,000.00
-9.000.00
5,000.00
4,900.00
2,100.00
14,287.lll
11,511.lI
13,250.00
I2,875.00
14,444.(4
14,Jai.56
4,677.78
4,677.78
I6,600.00
5,138.25
2,550.00
7,800.00
5,10000
3,500.00
1,400.00
0.00
2,250.00
18.00
3,600.00
I5,450.00
25,750.00
-I6,000.00
12,740.00
soo.oo·
1,200.00
.098
.372
.I75
.593
.290
.658
.612
.582
.6I7
.593
.6I7
.923
.925
596
.658
I.271
2.852
2.859
2.864
2.873
2.909
2.909
2.924
2.924
2.924
2.924
2.926
2.921
2.908
4.274
2.458
4.336
579
.579
.5I5
1.489
4.274
.571
..667
4.348
4.386
.654
.654
.il.4.
.m
:J!lf1
4.507
.290
.238
.249
.649
.898
.898
.898
.981
.906
.906
.906
3.343
4.712
.842
3.343
.961
.961
.96I
.997
.997
.997
.ff¥J
.276
.!151
.!151
563
.563
.598
.598
.804
.066
.I53
1.431
.197
.673
.025
.096
.142
.098
.254
4.256
4.256
529
4.256
,579
579
.099
.373
.I75
.595
.290
.660
.614
.584
.619
.595
.6I9
.926
.929
.597
.660
I.285
2.893
2.899
2.904
2.915
2.953
2.9S.~
2.973
2.973
2.973
2.973
2.975
2.975
2!175
4.474
2.501
4504
.584
.584
.52I
I504
4.474
.575
.668
4.567
4.589
.660
.660
.718
.296
.288
4.753
.290
.238
.249
.655
.WI
.WI
.901
.986
.910
.910
.910
3.416
4.915
.847
3.4I6
.967
.967
.967
l.OOS
1.003
1.003
.fY27
.'Il7
.559
.559
.564
.564
·"°° .600
.808
.066
.153
1.447
.197
.677
.025
.096
.142
.099
.255
4.282
4.282
.534
4.282
.584
.584
9
Month End Portfolio Holdings
i\ti.1..\unty YidJ.T() Pil.r Book M.i.rket Market Unrealized Mo~hfied Years lo
CUSIP Desmphon 0-1.te Cnuron Malunly \'alu~ \'.tlul' Price Value GAin/Loss Duration !\1.tturity
313..'\EDZX.'\ FFCB 1.25Yr
3133EEEC0 FFCB 1Yr
3133EDZ47 FFCB lYr
3113EEl<U3 FFCB 1y,
3133EEMS6 FFCB 1.25Yr
3133EENK2 FFCB lYr
3133EEMG2 FFCB 1y,
3133ECP99 FFCB 3YrNcYr1C
3133EDSR4 FFCB 1Yr
3133EEMS6 FFCB 1.25Yr
3133EENE6 FFCB 3y,
3133EEPTI FFCB lY<
3133EERB8 FFCB 1Y<
3133EERB8 FFCB 1Y<
3133EESJO FFCB lY<
3133EEVB3 FFCB 1.25Yr
3133EEMS6 FFca t.25Yr
3l33EEMS6 FFCB 1.25Y<
3133EEZB9 FFCB 1.25Yr
3133EEC40 FFCB NOTES
3133EEZR4 FFCB 2Yr
3133EEC40 FFCB 1.25Yr
3133EEC40 FFCBNOTES
3133EE)43 FFCB 2Y<
3l33EEN89 FFCB lY<
3133EDNS7 FFCB lYr
FMAC DISC NOTES
31315KPH7 FAMCA DISC NOTE
31315I<TF7 FAMCA DISC NOTE
FARMER MAC
3131SPQK8 FAMCA 3Y<
31315PYY9 FAMCA 3y,
31315P)7S FAMCA 1.5Y<
31315P2K4 FAMCA 3y,
31315PV48 FAMCA 5YrNc6MoB
31315P4Y2 FAMCA 5Y<N<6MoB
31315P'7E3 FAMCA 5YrNc6MoB
31315P7L7 FAMCA 5YrNc3MoB
31315PD71 FAMCA 5YrNc3MoB
313t5PES4 FAMCA 5YrNc3MoB
31315PI'33 FAMCA lYr
31315P'I'JO FAMCA lY<
31315P3F4 FAMCA 5Y<Nc6MoB
3132XOAA9 FAMCA 5Y<Nc3MoB
3132XOAB7 FAMCA 5Y<N<6MoB
MllNI ZERO CPNS
91411UW84 UC REGEN'IS
91411UWM3 UC REGEN'IS
91411UUG8 UC REGENlS
91411UU60 UC REGEN'IS
91411UX59 UCREGENlS
91411UX83 UC REGEN'IS
91411UXD2 UC,REGEN'IS
MllNIBONDS
5464151.73 LOUISIANA SfA TE
882723PH6 TEXAS SfATE
939'74DHP6 WASHINGTON SfATE
76914AAG7 COIJNTY OF RIVERSIDE
COMM PAPER
89233HUE2 Tq¥0TA MOTOR CORP
36959JUN1 GE CAmAL CORP
36959)\'34 Gl!CAPITALCORP
89233HV68 TOYOTA MO'JOR CORP
19121BVB2 COCA-COLA CO
19121BVA4 COCA-COLA CO
64105HVJ8 NESTLE
93114FUXO WAL-MART
89233HWEO TOYOTA MOIOR CORP
01/29/2016
01/04/2016
01/22/2016
01/21/2016
05/06/2016
02/09/2016
02/02/2016
05/13/2016
05/13/2016
05/06/2016
01/09/2018
02/17/2016
02/26/"}i)16
02/26/2016
03/04/2016
06/27/2016
05/06/2016
05/06/2016
09/16/2016
06/24/2016
04/21/2017
06/24/2016
06/24/2016
05/0S/'1-017
05/26/2016
06 '1-0/2016
11/16/2015
02/18 2016
07/02/2015
01/28/'l-016
01/25/2016
09/05/2017
12/23/2019
01/06/2020
01/29/'l-020
02/04/'1-0'lfl
02/04/2020
02/04/2020
05/24/2016
02/25/'l-016
04/01/2020
04/20/2020
05/12 '1-020
09/0S/2015
09/21/2015
07/16/'J.915
07/06/2015
10/05/2015
10/05/2015
1 2015
07/14/2015
07/ZJ./2015
OS/03/'1-015
OS/-06/'1-015
OS/ll/2015
.230
.220
.230
.240
.350
.250
.250
.375
.400
.350
.875
.320
.280
.280
.280
.500
.350
.350
.450
.350
.600
.350
.350
.650
.300
.450
.195
.3:1Q
.550
.425
.365
1.120
1.750
1.750
1.600
1.550
1.450
1.600
.400
.350
1.800
1.500
1.500
.140
.140
.120
.ISO
.170
.180
.150
.150
.160
.160
.150
.140
.130
.120
.100
.180
.230
.220
.230
.240
.350
.250
.274
.375
.350
.350
.957
.310
.280
.294
.280
.500
.336
.329
.450
.363
.600
.376
.366
.680
.300
.396
.195
.321
.587
.425
.370
1.120
1.750
1.750
1.600
1.550
1.450
1.600
.400
.350
1.800
1.500
1.500
.140
.140
.120
.150
.170
.185
.150
.540
210
.230
.350
.150
.160
.160
.150
.140
.130
.120
.100
.180
COUNTY OF RIVERISIDE TREASURER-TAX COLLECTOR
25,000,000.00
25,000,000.00
15,070,000.00
25,000,000.00
25,000,000.00
10,000,000.00
5,250,000.00
10,000,000.00
12,296,000.00
25,000,000.00
5,000,000.00
15,000,000.00
15,000,000.00
10,000,000.00
15,000,000.00
25,000,000.00
25,000,000.00
25,000,000.00
10,000,000.00
25,000,000.00
10,000,000.00
J:l,000,000.00
25,000,000.00
15,000,000.00
15,000,000.00
7,000,000.00
25,000,000.00
25,000,000.00
10,000,000.00
5,000,000.00
25,000,00o.OO
8,850,000.00
15,000,000.00
15,000,000.00
10,000,0ClO.OO
10,000,000.00
10,000,000.00
15,000,000.00
15,000,000.00
20,000,000.00
15,000,000.00
15,000,000.00
15 ,000.00
26,000,000.00
25,000,000.00
22,450,000.00
10,000,000.00
25,384,000.00
25,000,000.00
5,000,000.00
12,070,000llO
12,465,000.00
3,335,000.00
690,000.00
50,000,000.00
25,000,000.00
30,000,000.00
30,000,000.00
so,000,000.00
29,000,000.00
30,ooo,roo.oo
50,000,000.00
50,000,000.00
25,000,000.00
25,000,000.00
15,070,000.00
25,000,000.00
25,C:Xll,000.00
10,000,000.00
5,248,766.25
10,000,000.00
12,303,807.%
25,000,000.00
4, 988,250.00
15,001,500.00
15,000,000.00
9,998,600.00
15,000,000.00
25,000,000.00
25,003,750.00
25,005,750.00
10,000,000.00
24,996,250.00
10,000,000.00
11,996,400.00
24,995,500.00
14,991,000.00
15,000,000.00
7,003,780.00
24,959,375.00
24,919,111.11
9,989,000.00
5,000,000.00
24,998,000.00
8,850,000.00
15,000,000.00
15,000,CXXJ.00
10,000,000.00
10,000,000.00
10,000,000.00
15,000,0ClO.OO
15,000,000.00
'1-0,000,000.00
15,000,000.00
15,000,000.00
15,000,000.00
25,987,46222
24,986,680.56
22,445,285.50
9,998,333.33
25,370,09521
24,985,125.00
4,997,520.83
12,070,000.00
12,465,000.00
8,327,915.25
69(),000.00
49,975,625.00
24,986,111.11
29,984,133.33
29,985,000.00
49,975,888.89
28,987,747.50
29,98S,000.00
49,987,361.11
49,969,250.00
77
99.983000
100.003000
100.018000
99.962000
100.000000
99.964000
99.973000
100.007000
99.993000
100.000000
99.765000
99.999000
100.004000
100.004000
99.953000
100.141000
100.000000
100.000000
99.901000
100.031000
99.790000
100.031000
100.031000
99.862000
99.930000
100.027000
99.958000
99.903000
100.001000
100.074000
100.067000
100.664000
100.296000
100.020000
99.781000
99.655000
99.868000
99.573000
100.074000
99.984000
99.363000
99.373000
99.897000
100.000000
. 99.947000
100.000000
99.999000
99.945000
99.958000
100.000000
99.849000
99.967000
99.989000
100.022000
99,993861
99.990083
99.984417
99.983000
99.980639
99.981111
99.977333
99.985833
99.958333
24,995,750.00
25,000,750.00
15,072,n2.60
24,990,500.00
25,000,000.00
9,9%,400.00
5,248,582.50
10,000,700.00
12,295,139.28
25,000,000.00
4,988,250.00
14,999,850.00
15,000,600.00
10,000,400.00
14,992,950.00
25,035,250.00
25,000,000.00
25,000,000.00
9,990,100.00
25,007,750.00
9,979,000.00
12,003,720.00
25,007,750.00
14,979,300.00
14,989,500.00
7,00l,8901l0
24,989,500.00
24,975,750.00
10,000,100.00
5,003,700.00
25,016,750.00
8,908,764.00
15,044,400.00
15,003,000.00
9,978,100.00
9,965,500.00
9,986,800.00
14,935,950.00
15,011,100.00
19,996,800-00
14,904,450.00
14,905,950.00
14,984,:qfl.OO
26,000,000.00
24,986,750.00
22,450,000.00
9,999,900.00
25,370,038.80
24,989,500.00
5,000,000.00
12,051,774.30
12,400,886.55
8,334,083.15
690,151.80
49,996,930.50
24,997,520,75
29,995,325.10
29,994,900.00
49,990,319.50
28,994,522.19
29,993,199.90
49,992,916.50
49,979,166.50
-4,250.00
750.00
2,712.60
-9,500.00
0.00
-3,600.00
-183.75
700.00
-8,668.68
0.00
0.00
-1,650.00
600.00
1,800.00
-7,050.00
35,250.00
-3,750.00
-5,750.00
-9,9()().00
11,500.00
-21,000.00
7,320.00
12,250.00
-11,700.00
-10,500.00
-1,890.00
30,125.00
56,638.89
11,100.00
3,700.00
18,750.00
58,764.00
44,400.00
3,000.00
-21,900.00
-34,500.00
-13,200.00
-64,050.00
11,100.00
-3,200.00
-95,550.00
-94,050.00
-15,450.00
12,537.78
69.44
4,714.50
1,566.67
-56.41
4,375.00
2,479.}7
-18,225.70
4,113.45
6,167.90
151.80
21,305.50
11,409.64
11,191.77
91900.00
14,430.61
6,774.69
5,199.90
5,555.39
9,916.50
.579
.510
.560
557
.848
.607
.587
.867
.867
.848
2.482
h29
.654
.654
.676
.98S
.848
.848
1.205
.981
1.794
.981
.981
1.840
.903
.969
380
.636
.005
.575
.567
2.141
4.290
4.288
4.371
4391
4.404
4.385
.89'7
.651
4.516
4.607
4.M7
.191
.ZJ.7
.044
.016
.265
.265
.'1.87
.871
.254
.Of,8
.289
.038
.060
.093
.101
.us
.112
.134
.D85
.20S
.584
.515
.561
.562
.852
.614
.595
.871
.871
.852
2.532
.636
.660
.660
.679
.995
.852
.852
1.216
.986
1.811
.986
.986
1.858
.907
.9'75
.381
.638
.005
.581
.573
2.186
4.485
4.523
4.586
4.603
4.603
4.603
.901
.658
4.759
4.811
4.871
.192
.227
.044
.016
.266
.266
.288
.877
.255
,Of,8
.290
.038
.060
.093
.101
.115
.112
.134
.oss
.208
•
•
•
10
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F u l l C o m p l i a n c e
T h e T r e a s u r e r ' s P o o l e d I n v e s t m e n t F u n d w a s i n F U L L
C O M P L I A N C E w i t h t h e T r e a s u r e r ' s S t a t e m e n t o f I n v e s t m e n t P o l i c y .
T h e C o u n t y ' s I n v e s t m e n t P o l i c y i s m o r e r e s t r i c t i v e t h a n t h e C a l i f o r -
n i a G o v e r n m e n t C o d e . T h i s p o l i c y i s r e v i e w e d a n n u a l l y b y t h e
C o u n t y ' s I n v e s t m e n t O v e r s i g h t C o m m i t t e e a n d a p p r o v e d b y t h e
C o u n t y B o a r d o f S u p e r v i s o r s .
1 M u t u a l F u n d s m a t u r i t y m a y b e i n t e r p r e t e d a s w e i g h t e d a v e r a g e m a t u r i t y n o t e x c e e d i n g 6 0 d a y s .
2 O r m u s t h a v e a n i n v e s t m e n t a d v i s o r w i t h n o t l e s s t h a n 5 y e a r s e x p e r i e n c e a n d w i t h a s s e t s u n d e r m a n a g e m e n t o f $ 5 0 0 , 0 0 0 , 0 0 0 .
T H I S C O M P L E T E S T H E R E P O R T R E Q U I R E M E N T S O F C A L I F O R N I A G O V E R N M E N T C O D E 5 3 6 4 6
C O U N T Y O F R I V E R S I D E T R E A S U R E R - T A X C O L L E C T O I } a 1 3
·.·.•
)
AGENDA ITEM 8> ••
. . ~.
. . ~'
• • •
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : M i c h e l e C i s n e r o s , D e p u t y D i r e c t o r o f F i n a n c e
T H R O U G H : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T : C a l P E R S D e l e g a t i o n o f A u t h o r i t y t o R e q u e s t D i s b u r s e m e n t s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) D e s i g n a t e t h e C h i e f F i n a n c i a l O f f i c e r , D e p u t y E x e c u t i v e D i r e c t o r , a n d D e p u t y D i r e c t o r o f
F i n a n c e t o r e q u e s t d i s b u r s e m e n t s f r o m t h e C a l P E R S p r e - f u n d i n g p l a n ;
2 ) A u t h o r i z e t h e C h a i r t o e x e c u t e t h e D e l e g a t i o n o f A u t h o r i t y t o R e q u e s t D i s b u r s e m e n t s ;
a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A . T I O N :
I n J u n e 2 0 0 7 , t h e C o m m i s s i o n a p p r o v e d a p l a n t o p r e - f u n d t h e C o m m i s s i o n ' s p o s t r e t i r e m e n t
h e a l t h b e n e f i t s l i a b i l i t y ; a p p r o v e d a p o l i c y t o f u n d 1 0 0 p e r c e n t o f t h e a n n u a l r e q u i r e d
c o n t r i b u t i o n s ; a d o p t e d R e s o l u t i o n N o . 0 7 - 0 0 5 , " A g r e e m e n t a n d E l e c t i o n o f R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n t o P r e - f u n d O t h e r P o s t E m p l o y m e n t B e n e f i t s t h r o u g h C a / P E R S " ;
d e s i g n a t e d t h e C h i e f F i n a n c i a l O f f i c e r a n d t h e A c c o u n t i n g a n d H u m a n R e s o u r c e s M a n a g e r t o
r e q u e s t d i s b u r s e m e n t s f r o m t h e C a l P E R S p r e - f u n d i n g p l a n ; a n d a u t h o r i z e d t h e C h a i r t o e x e c u t e
t h e D e l e g a t i o n o f A u t h o r i t y t o R e q u e s t D i s b u r s e m e n t s o n b e h a l f o f t h e C o m m i s s i o n .
S i n c e t h e C o m m i s s i o n i s a m e m b e r o f t h e P u b l i c E m p l o y e e s ' M e d i c a l a n d H o s p i t a l C a r e A c t
( P E M H C A ) , i t i s r e q u i r e d t o p e r i o d i c a l l y u p d a t e C a l P E R S f o r m s . I n S e p t e m b e r 2 0 1 4 , t h e
C o m m i s s i o n u p d a t e d t h e d e s i g n a t i o n s f o r a p o s i t i o n t i t l e c h a n g e a n d a d d i t i o n o f t h e D e p u t y
E x e c u t i v e D i r e c t o r a s a t h i r d d e s i g n e e . A s a r e s u l t o f a p o s i t i o n t i t l e c h a n g e e f f e c t i v e i n J u l y
2 0 1 5 , C a l P E R S r e q u e s t e d t h e D e l e g a t i o n o f A u t h o r i t y t o R e q u e s t D i s b u r s e m e n t s f o r m b e
u p d a t e d f o r t h e c h a n g e i n p o s i t i o n t i t . l e f r o m F i n a n c e M a n a g e r / C o n t r o l l e r t o D e p u t y D i r e c t o r o f
F i n a n c e .
S t a f f r e c o m m e n d s t h e C h i e f F i n a n c i a l O f f i c e r , D e p u t y E x e c u t i v e D i r e c t o r , a n d D e p u t y D i r e c t o r
o f F i n a n c e b e d e s i g n a t e d t o r e q u e s t d i s b u r s e m e n t s f r o m t h e p r e - f u n d i n g p l a n a n d t h e C h a i r b e
a u t h o r i z e d t o e x e c u t e t h e D e l e g a t i o n o f A u t h o r i t y t o R e q u e s t D i s b u r s e m e n t s , w h i c h i s i n c l u d e d
a s a n a t t a c h m e n t .
T h i s s t a f f r e p o r t h a s n o f i n a n c i a l i m p a c t .
A t t a c h m e n t : D e l e g a t i o n o f A u t h o r i t y t o R e q u e s t D i s b u r s e m e n t s
A g e n d a I t e m 8 7 9
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A
C a l P E R S
D E L E G A T I O N O F A U T H O R I T Y
T O R E Q U E S T D I S B U R S E M E N T S
R E S O L U T I O N
O F T H E
B o a r d o f C o m m i s s i o n e r s
( G O V E R N I N G B O D Y )
O F T H E
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
( N A M E O F E M P L O Y E R )
B o a r d o f C o m m i s s i o n e r s
T h e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ d e l e g a t e s t o t h e i n c u m b e n t s
( G O V E R N I N G B O D Y )
i n t h e p o s i t i o n s o f R i v e r s i d e C o u n t y
- - - - - - - - - - - - - - - = - - - - ~
a n d
( T I T L E )
D e p u t y E x e c u t i v e D i r e c t o r a n d / o r
( T I T L E )
D e p u t y D i r e c t o r o f F i n a n c e a u t h o r i t y t o r e q u e s t o n
( T I T L E )
b e h a l f o f t h e E m p l o y e r d i s b u r s e m e n t s f r o m t h e O t h e r P o s t E m p l o y m e n t P r e f u n d i n g
P l a n a n d t o c e r t i f y a s t o t h e p u r p o s e f o r w h i c h t h e d i s b u r s e d f u n d s w i l l b e u s e d .
B y
C o m m i s s i o n C h a i r T i t l e _ _ _ _ _ _ _ _ _ _ _ _ _
W i t n e s s - - - - - - - - - - - - -
" D a t e _ _ _ _ _ _ _ _ _ _ _ _ _
O P E B D e l e g a t i o n o f A u t h o r i t y ( 1 / 1 3 )
8 0
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A G E N D A I T E M 9 \ . "
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : M a t t h e w W a l l a c e , P r o c u r e m e n t M a n a g e r
T H R O U G H : T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T : R e v i s i o n s t o P r o c u r e m e n t P o l i c y M a n u a l
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e t h e r e v i s e d R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n P r o c u r e m e n t P o l i c y
M a n u a l ( P P M ) f o r t h e p r o c u r e m e n t a n d c o n t r a c t i n g a c t i v i t i e s u n d e r t a k e n b y t h e
C o m m i s s i o n , p u r s u a n t t o l e g a l c o u n s e l r e v i e w a s t o c o n f o r m a n c e t o s t a t e a n d f e d e r a l
l a w ;
2 ) A d o p t R e s o l u t i o n N o . 1 5 - 0 1 7 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y
C o m m i s s i o n R e g a r d i n g t h e R e v i s e d P r o c u r e m e n t P o l i c y M a n u a l " ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
T r a n s p o r t a t i o n
T h e C o m m i s s i o n ' s i n i t i a l P P M w a s a d o p t e d i n A p r i l 2 0 0 7 , i n r e s p o n s e t o t h e F e d e r a l T r a n s i t
A d m i n i s t r a t i o n ' s ( F T A ) 2 0 0 6 T r i e n n i a l R e v i e w . A t i t s J u l y 2 0 1 2 m e e t i n g , t h e C o m m i s s i o n
a d o p t e d a r e v i s e d P P M t h a t w a s c o m p r e h e n s i v e a n d i n c o r p o r a t e d k e y e l e m e n t s t o c o m p l y w i t h
t h e F T A , F e d e r a l H i g h w a y A d m i n i s t r a t i o n , C a l t r a n s , o t h e r s t a t e a n d f e d e r a l , a n d C o m m i s s i o n
r e g u l a t i o n s . I n D e c e m b e r 2 0 1 2 t h e P P M w a s r e v i s e d t o i n c l u d e F T A ' s r e c o m m e n d a t i o n s
r e s u l t i n g f r o m i t s P r o c u r e m e n t S y s t e m R e v i e w o f t h e C o m m i s s i o n .
S t a f f u p d a t e d t h e P P M a s a r e s u l t o f t h e f o l l o w i n g :
" F T A T r i e n n i a l A u d i t c o m p l e t e d J u n e 2 0 1 5 ;
" O f f i c e o f M a n a g e m e n t a n d B u d g e t ' s i s s u a n c e o f t h e U n i f o r m A d m i n i s t r a t i v e
R e q u i r e m e n t s , C o s t P r i n c i p l e s , a n d A u d i t R e q u i r e m e n t s f o r F e d e r a l A w a r d s ( U n i f o r m
G r a n t G u i d a n c e ) i n D e c e m b e r 2 0 1 3 , w h i c h b e c a m e e f f e c t i v e o n D e c e m b e r 2 6 , 2 0 1 4 ; a n d
" O t h e r b e s t p r a c t i c e s .
A g e n d a I t e m 9
8 1
PPM Revision Highlights
The primary revisions to the PPM include the following areas:
1) Chapter 1 Procurement Process -
• Written Standards of Conduct
• Contract Duration;
2) Chapter 2 Procurement Generally -Executive Director Authority for purchases of
services;
3) Chapter 3 Competitive Sealed Bids -Sealed Bid Procedures;
4) Chapter 4 Design Build Contracts -Procedures for Design BuiJd Contracts; and
S) Chapter 8 References to Applicable Laws/Regulations -Veteran's Hiring Preference.
FTA corrective action recommendations to the Commission's PPM regarding request for
proposal procedures, architectural and engineering requirements, cqst and price analysis, and
independent cost estimate involved changing references of "should" to "shall." Other FTA
corrective action recommendations regarding supporting documentation for change orders,
change order evaluation, and brand name or equal, including salient characteristics, were made
to the.Commission's Perris Valley Line Construction Management Project Procedures Manual.
The revised draft of the PPM was submitted to FTA for review. The revised PPM continues to
provide the Commission with a comprehensive, formal set of policies and procedures that
assists all aspects of the organization with guidance regarding best procurement practices.
With the increasing number of projects using federal funding sources, the PPM provides a
framework to ensure compliance with federal regulations.
Attachments:
1) Procurement Policy Manual (Revision No. 2)
2) Resolution No. 15-017
Agenda Item 9
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A T T A C H M E N T 1
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
P r o c u r e m e n t P o l i c y M a n u a l
( D e c e m b e r 1 2 , 2 0 1 2 S e p t e m b e r 9 , 2 0 1 5 )
8 3
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
C H A P T E R 1 - P R O C U R E M E N T P R O C E S S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
l J ! P U R P O S E A N D S C O P E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
2 . 0 P R O C U R E M E N T P O L I C Y S T A T E M E N T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
3 . 0 P R O C U R E M E N T S T A N D A R D S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
4 . 0 T Y P E S O F C O N T R A C T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - S Q
5 . 0 O P T I O N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 1 0
6 . 0 C O O P E R A T N E A G R E E M E N T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . + - 0 1 2
7 . 0 R E C U R R I N G C O N T R A C T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . + + U
C H A P T E R 2 - P R O C U R E M E N T G E N E R A L L Y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 1 5
l J ! I M P L E M E N T A T I O N B Y E X E C U T N E D I R E C T O R ; C O M M I S S I O N C O N T R O L S
A N D L I M I T A T I O N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - ! J Q
2 . 0 P R O C U R E M E N T O F F I C E R - D E S I G N A T I O N A N D D E L E G A T I O N . . . . . . . . . . . . . . . . . . ~ l 1
3 . 0 P R O C U R E M E N T O F F I C E R - D U T I E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 1 7
4 . 0 I M P L E M E N T A T I O N O F P R O C U R E M E N T P R O C E D U R E S A N D G U I D E L I N E S
M i l _
5 . 0 A U T H O R I Z E D M E T H O D S O F P R O C U R E M E N T ; S E L E C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . M i l .
6 . 0 I N D E P E N D E N T C O S T E S T I M A T E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . + + 1 9
7 . 0 C O S T / P R I C E A N A L Y S I S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . + 7 2 0
8 . 0 V E N D O R C O N T A C T S P R I O R T O I S S U A N C E O F A S O L I C I T A T I O N . . . . . . . . . . . . . . . . + & 2 0
9 . 0 A D V E R T I S I N G / P U B L I C I Z I N G P R O C U R E M E N T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . + & 2 1
1 0 . 0 N O N - D I S C R I M I N A T I O N I N P R O C U R E M E N T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . t 9 2 1
1 1 . 0 O R G A N I Z A T I O N A L C O N F L I C T S O F I N T E R E S T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . t 9 2 1
1 2 . 0 D U T I E S O F C O M M I S S I O N S T A F F R E G A R D I N G P R O C U R E M E N T S . . . . . . . . . . . . . . . t 9 2 2
1 3 . 0 I N S U R A N C E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' . . . . . . . . . . . . . . . . . . . U 2 4
1 4 . 0 S U B C O N T R A C T I N G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 2 5
1 5 . 0 . D E T E R M I N A T I O N O F F A I R A N D R E A S O N A B L E P R I C E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 2 5
1 6 . 0 C O N T R A C T A P P R O V A L , A W A R D � A N D E X E C U T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 2 6
1 7 . 0 P R O T E S T P R O C E D U R E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 2 7
1 8 . 0 P U B L I C R E C O R D S R E Q U E S T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . ~ 2 8
C H A P T E R 3 - C O M P E T I T I V E S E A L E D B I D S ( " L O W B I D " ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . U 2 9
C H A P T E R 4 - D E S I G N - B U I L D C O N T R A C T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 9 3 2
l J ! P U R P O S E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 3 2
2 . 0 P R O C E D U R E S F O R D E S I G N - B U I L D C O N T R A C T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 3 2
C H A P T E R 5 - C O M P E T I T I V E L Y N E G O T I A T E D P R O C U R E M E N T S . . . . . . . . . . . . . . . . . . . . . . J 0 3 3
l J ! N E G O T I A T E D P R O C U R E M E N T S - G E N E R A L . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W 3 3
2 . 0 S O U R C E S E L E C T I O N T E C H N I Q U E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W 3 3
3 . 0 P R O P O S A L E V A L V A T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . J . . 1 . 3 4
4 . 0 R E J E C T I O N O F P R O P O S A L S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 3 5
5 . 0 N E G O T I A T I O N ; S E L E C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ 3 5
I P r o c u r e m e n t P o l i c y M a n u a l
8 4
S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : �
Riverside County Transportation Commission
6.0 SPECIAL PROVISIONS APPLICABLE TO ARCHITECT-ENGINEER AND • RELATED SERVICES .............................................................................................. ~35
CHAPTER 6 -SIMPLIFIED PURCHASE PROCEDURES ............................................. JJ37
LQ GENERAL ................................................................................................................. J.J-37
2.0 REQUIREMENTS FORMICROPURCHASES ....................................................... J.J-37
3.0 USE OF SMALL PURCHASE PROCEDURES ....................................................... J.J-37
4.0 PROHIBITED USE OF SMALL PURCHASE PROCEDURES ............................... M38
CHAPTER 7 -NON-COMPETITIVE AND EMERGENCY PROCUREMENTS AND
REMEDIAL MEASURES ..................................................................................................... J.S39
LQ NON-COMPETITIVE PROCUREMENTS .............................................................. ~39
2.0 EMERGENCY PROCUREMENTS; REMEDIAL MEASURES ............................. 3MO
3.0 WRITTEN JUSTIFICATION FOR EMERGENCY AND OTHER NON-
COMPETITIVE PROCUREMENTS ........................................................................ ~ 1
CHAPTER 8 -REFERENCES TO APPLICABLE LAWS /REGULATIONS ............... 3943
LQ GENERAL ................................................................................................................. ;943
2.0 REFERENCES .......................................................................................................... ;943
3.0 FTA/FHWA-:FIJNDED PROCUREMENT BY NON-COMPETITIVE {SOLE
SOURCE) PROPOSALS ........................................................................................... 4246
4.0 DISADVANTAGED BUSINESS ENTERPRISE ..................................................... 4J4 7
5 .0 GEOGRAPIDCAL PREFERENCES ........................................................................ 4J4 7 •
6.0 REVENUE CONTRACTS .... , .................................................... .-.............................. 4J4 7
7.0 STATUTORY ANDREGULATORYREQUIREMENTS ....................................... 4M8
CHAPTER 9 -DISPOSAL OF SURPLUS PROPERTY ..............................•.................... 4&50
1..Q DEFINITIONS ........................................................................................................... 4650
2.0 DISPOSAL OF SURPLUS REAL PROPERTY ........................................................ 4650
3.0 DISPOSAL OF PERSONAL PROPERTY ................................................................ 4650
CHAPTER 10-OTHER PROCUREMENT MATTERS .................................................. 4+51
I .0 DISPUTES, CLAIMS, AND CHANGES-DEFINITIONS ..................................... 4751
2.0 DISPUTES, CLAIMS. AND CHANGES-GENERAL ........................................... 47~
3.0 TERMJNATION ........................................................................................................ 4751
iJ! BONDS, OTHER SECURITIES AND INSURANCE .............................................. 4953
5.0 CONTRACT CLOSEOUT ........................................................................................ 4954
CHAPTER 11 -PAYMENT ...•...........................................•.......................................... ~ ....... M55
LQ COMMISSIONPAYMENTPROCESS .................................................................... *55
2.0 PROGRESSPAYMENTS ......................................................................................... *55
3.0 PROMPTPAYMENTTOSUBCONTRACTORS-FEDERALLYFUNDED
AGREEMENTS .......................................................................................................... £56
4.0 PAYMENT OF RETENTION ON PUBLIC WORKS CONTRACTS .................... £56
5 .0 REQUEST FOR PAYMENT CERTIFICATION ..................................................... £56
I Procurement Policy Manual ii
85
September 9. 2015
Revision: 2.
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C H A P T E R 1 - P R O C U R E M E N T P R O C E S S
1 . 0 P U R P O S E A N D S C O P E
A . T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( h e r e i n a f t e r " R C T C " o r
" C o m m i s s i o n " ) p r o c u r e s g o o d s a n d s e r v i c e s u s i n g p u b l i c f u n d s . I t h a s a
r e s p o n s i b i l i t y t o u p h o l d t h e p u b l i c t r u s t a n d m a x i m i z e t h e v a l u e o f p u b l i c f u n d s
b y u s i n g t h e m a s e f f i c i e n t l y a n d c o s t - e f f e c t i v e l y a s p o s s i b l e .
B . T h i s P r o c u r e m e n t P o l i c y M a n u a l ( M a n u a l ) s e t s f o r t h a g e n e r a l p r o c u r e m e n t
p o l i c y a n d s e t o f s t a n d a r d s t h a t w i l l g o v e r n t h e c o n d u c t o f C o m m i s s i o n
p r o c u r e m e n t a c t i v i t i e s a n d o f C o m m i s s i o n p e r s o n n e l e n g a g e d i n t h o s e a c t i v i t i e s .
T h e p o l i c i e s c o n t a i n e d h e r e i n a r e a d v i s o r y , n o t m a n d a t o r y , a n d a n y d e v i a t i o n
t h e r e f r o m s h a l l n o t r e n d e r a n y c o n t r a c t o f t h e C o m m i s s i o n v o i d o r v o i d a b l e . T h i s
m a n u a l i s f o r C o m m i s s i o n i n t e r n a l p u r p o s e s o n l y a n d s h a l l n o t c r e a t e a n y r i g h t s i n
a n y t h i r d p a r t i e s .
C . T h i s M a n u a l i s i n t e n d e d t o s u p e r s e d e , i n i t s e n t i r e t y , t h e C o m m i s s i o n ' s
P r o c u r e m e n t P o l i c i e s M a n u a l w h i c h w a s a d o p t e d o n A p r i l 1 1 , 2 0 0 7 , a n d
R e s o l u t i o n N o . 9 8 - 0 1 3 , a d o p t e d D e c e m b e r 9 , 1 9 9 8 , e n t i t l e d R e s o l u t i o n o f t h e
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A u t h o r i z i n g t h e E x e c u t i v e D i r e c t o r
t o S i g n C e r t a i n C o m m i s s i o n C o n t r a c t s .
2 . 0 P R O C U R E M E N T P O L I C Y S T A T E M E N T
A . T h e C o m m i s s i o n p r o c u r e m e n t p o l i c i e s e s t a b l i s h t h e g u i d e l i n e s a n d p o l i c i e s f o r
p r o c u r i n g t h e g o o d s a n d s e r v i c e s n e c e s s a r y f o r t h e C o m m i s s i o n t o . c a r r y o u t i t s
r e s p o n s i b i l i t i e s a n d d u t i e s . T h e p o l i c i e s a r e i n t e n d e d t o m a i n t a i n t h e i n t e g r i t y o f
t h e C o m m i s s i o n ' s p r o c u r e m e n t p r o c e s s , w h i l e e n s u r i n g t h a t p u r c h a s e s a r e m a d e
i n a c o s t e f f e c t i v e , t i m e l y m a n n e r ; w i t h f a i r a n d o p e n c o m p e t i t i o n ; a n d i n
a c c o r d a n c e w i t h a l l a p p l i c a b l e l a w s a n d r e g u l a t i o n s .
B . T h e o b j e c t i v e s o f t h e C o m m i s s i o n ' s P r o c u r e m e n t P o l i c y M a n u a l a r e t o :
1 . M a x i m i z e t h e v a l u e r e c e i v e d f o r t h e C o m m i s s i o n ' s e x p e n d i t u r e o f p u b l i c
f u n d s ;
2 . P r o t e c t a s s e t s a n d / o r s e r v i c e s p u r c h a s e d w i t h p u b l i c f u n d s a n d e n s u r e t h e i r
a p p l i c a t i o n i n t h e C o m m i s s i o n ' s i n t e r e s t s ;
3 . P r o v i d e a l l v e n d o r s a n e q u a l o p p o r t u n i t y t o p r o v i d e n e e d e d g o o d s a n d / o r
s e r v i c e s ; a n d
4 . P r o t e c t t h e i n t e g r i t y a n d r e p u t a t i o n o f t h e C o m m i s s i o n , i t s o f f i c e r s , a n d i t s
e m p l o y e e s .
3 . 0 P R O C U R E M E N T S T A N D A R D S
A . G e n e r a l
1 . C o n t r a c t A d m i n i s t r a t i o n S y s t e m . T h e C o m m i s s i o n w i l l m a i n t a i n a
c o n t r a c t a d m i n i s t r a t i o n s y s t e m t h a t h e l p s e n s u r e t h a t c o n t r a c t o r s p e r f o r m
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in accordance with the terms, conditions, and specifications of their
respective contracts.
a. Contract administration activities may include the following:
i. Receive, evaluate, and act on value engineering and other
change proposals.
ii. Negotiate cost and schedule impact related to change orders
and other contract modifications.
iii. Process disputes under the contract's disputes clause.
iv. Review and approve payments under any progress payments
clause.
v. Monitor progress and ensure timely notification of anticipated
overrun.
vi. Monitor financial status and advise if contract performance is
jeopardized.
vii. Issue task orders.
viii. Perform property administration.
ix. Ensure contractor compliance with quality assurance
requirements.
x. Evaluate, for adequacy, the contractor's engineering efforts and
management systems that relate to design, development,
production and testing.
xi. Evaluate and make recommendations on contractor requests for
waivers and deviations. ·
xii. Monitor contractor's small and disadvantaged business
subcontracting.
xiii. Ensure timely submission of required reports.
xiv. Administer special clauses such as drug and alcohol testing.
xv. Receive, inspect, and accept or reject partial deliveries and
final deliveries of all contract deliverables.
xvi. Assist in contract close out.
b. The administration of construction contracts may be further
supplemented by the Caltrans Construction Manual or other manual
developed for a specific project, as required.
2. A void Duplicative Purchases. Commission staff should regularly review
proposed and planned procurements to avoid purchase of unnecessary or
duplicative items.
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3 .
4 .
L e a s e v s . P u r c h a s e A n a l y s i s . W h e r e a p p r o p r i a t e , a n a n a l y s i s s h o u l d b e
m a d e o f l e a s e v e r s u s p u r c h a s e a l t e r n a t i v e s a n d a n y o t h e r a p p r o p r i a t e
a n a l y s i s t o d e t e r m i n e t h e m o s t e c o n o m i c a l p r o c u r e m e n t a p p r o a c h .
V a l u e E n g i n e e r i n g . W h e n a p p r o p r i a t e a n d i n t h e C o m m i s s i o n ' s b e s t
i n t e r e s t s , t h e C o m m i s s i o n w i l l e n c o u r a g e t h e u s e o f v a l u e e n g i n e e r i n g b y
i n c l u d i n g a p p l i c a b l e c l a u s e s i n c o n t r a c t s f o r a p p r o p r i a t e e q u i p m e n t
p u r c h a s e s a n d c o n s t r u c t i o n p r o j e c t s .
5 . A w a r d t o R e s p o n s i v e a n d R e s p o n s i b l e C o n t r a c t o r s . T h e C o m m i s s i o n w i l l
m a k e a w a r d s o n l y t o r e s p o n s i v e a n d r e s p o n s i b l e c o n t r a c t o r s , a s
d e t e r m i n e d b y t h e C o m m i s s i o n , p o s s e s s i n g t h e a b i l i t y t o p e r f o r m
s u c c e s s f u l l y u n d e r t h e t e r m s a n d c o n d i t i o n s o f a p r o p o s e d c o n t r a c t .
C o n s i d e r a t i o n w i l l b e g i v e n t o s u c h m a t t e r s a s c o n t r a c t o r i n t e g r i t y ,
c o m p l i a n c e w i t h p u b l i c p o l i c y a s i m p l e m e n t e d b y a p p l i c a b l e l a w s a n d
r e g u l a t i o n s , r e c o r d o f p a s t p e r f o r m a n c e , a n d f i n a n c i a l a n d t e c h n i c a l
6 .
r e s o u r c e s .
a . I n c o n n e c t i o n w i t h t h e r e s p o n s i b i l i t y d e t e r m i n a t i o n f o r f e d e r a l l y
f u n d e d p r o c u r e m e n t s , a c h e c k o f d e b a r m e n t a n d s u s p e n s i o n m u s t b e
p e r f o r m e d a n d d o c u m e n t e d i n t h e p r o c u r e m e n t r e c o r d s .
C o m m i s s i o n R e j e c t i o n o f B i d s , Q u o t e s , a n d / o r P r o p o s a l s . T h e
C o m m i s s i o n , t o t h e e x t e n t p e r m i t t e d b y a p p l i c a b l e l a w s , m a y r e j e c t a n y .
a n d a l l b i d s , q u o t e s a n d / o r p r o p o s a l s a n d r e - a d v e r t i s e a t i t s s o l e d i s c r e t i o n .
T h e C o m m i s s i o n s h o u l d e n s u r e t h a t s u c h r i g h t s a r e c l e a r l y s t a t e d i n a l l
C o m m i s s i o n b i d d o c u m e n t s .
� 1 . P r o c u r e m e n t R e c o r d s . R e c o r d s s u f f i c i e n t t o d o c u m e n t t h e s i g n i f i c a n t
h i s t o r y o f e a c h p r o c u r e m e n t a c t i v i t y s h o u l d b e m a i n t a i n e d a n d r e t a i n e d b y
t h e C o m m i s s i o n i n a c c o r d a n c e w i t h t h e C o m m i s s i o n ' s r e c o r d s r e t e n t i o n
p o l i c y . A t a m i n i m u m , t h e s e r e c o r d s s h o u l d i n c l u d e :
a . T h e r a t i o n a l e f o r t h e m e t h o d o f p r o c u r e m e n t ;
b . S e l e c t i o n o f c o n t r a c t t y p e ;
c . R e a s o n s f o r c o n t r a c t o r s e l e c t i o n o t r e j e c t i o n ; a n d
d . T h e b a s i s f o r t h e c o n t r a c t p r i c e .
8 . S p e c i f i c a t i o n s . T h e C o m m i s s i o n w i l l h a v e c l e a r a n d a c c u r a t e c o n t r a c t
s p e c i f i c a t i o n s o r s t a t e m e n t s o f w o r k t h a t i d e n t i f y a l l r e q u i r e m e n t s t h a t
o f f e r o r s m u s t f u l f i l l . A d d i t i o n a l l y , w r i t t e n s e l e c t i o n p r o c e d u r e s f o r f o r m a l
p r o c u r e m e n t s s h a l l b e p r e p a r e d t o h e l p e n s u r e f a i r , u n b i a s e d e v a l u a t i o n o f
c o m p e t i n g p r o p o s a l s .
a . F o r F e d e r a l T r a n s i t A d m i n i s t r a t i o n ( F T A ) - f u n d e d p r o c u r e m e n t s , t h e
C o m m i s s i o n i s p r o h i b i t e d f r o m u n d u l y r e s t r i c t i n g c o m p e t i t i o n o r
p l a c i n g u n r e a s o n a b l e r e q u i r e m e n t s o n f i r m s i n o r d e r f o r t h e m t o
q u a l i f y t o d o b u s i n e s s ( e . g . , u n n e c e s s a r y e x p e r i e n c e a n d e x c e s s i v e
b o n d i n g r e q u i r e m e n t s ) .
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9. Brand Name or Equal. The use of"brand name or equal" purchase
descriptions may be permitted:
a. Only when an adequate specification cannot be provided without
performing an inspection and analysis in time for the acquisition under
consideration; and
b. When minimum needs are carefully identified and those salient
physical and functional characteristics of the brand name product are
clearly set forth in the solicitation.
c. For non-federally funded procurements, as otherwise permitted by
state law.
This section is not intended to impose limitations on the Commission's
ability to require a brand name when the procurement is not federally
funded and is not a "public work" subject to the requirements contained in
the California Public Utilities Code (PUC).
•
10. Conflicts of IHterest. All CommissioH members, empleyees arid other ageHts
ml:lst conduct the procl:lrement process so as to avoid conflicts of interest,
real or appareHt. To maintain full and opeH competition, no Commission
member, employee or other ageHt is permitted to give preferential
tre$Bent te a-ny·contractor, Hor to iHfh1ence er participate iH any
Commission transactioa ia 'Nhich such person has a financial interest. All
procuremeHts must be conducted ia accordance with the CommissioH's •
Resolution No. 10 038, "ResolutieH of the Riverside Couflty
Transportatioa CommissioH AmeHdiHg the Appendix of the Conflict of
Interest Code Pursuarit to the Pelitical Refomi Act of 1974 (as amended),"
as ma,· be amended.
11. Lobbying amjl Gifts. Commission officers, employees, ageHts and
Cemmission members must comply ·.vith applicable state and federal lw.v
regardiag acceptance of gifts, gratuities, or fa-vors from contractors,
poteHtial coHtractors, or parties to subcontraGtor agreements.
10. -!#-Audit Provisions. Every Commission contract wherein contractor or
other entity ·is receiving Commission funds in excess of$10, 000 should
include a provision allowing examination and audit of records related to
the contract by the Commission's auditor for a period of three years after
final payment under the terms of the contract.
lL .J..3..:-.Violations or Breach of Contract. All contracts exceeding $100,000
should include administrative, contractual, or legal remedies for violations
or breach of the contract by the contractor.
44.-Termination Clause. All contracts in excess of$25,000, and public
works contracts in excess of $2,000, should provide for the termination of
the contract for the Commission's convenience, and all contracts should
provide for the termination of the contract for default in cases of
contractor breach or non-performance. Federally funded contracts in
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excess of $10,000 must provide for both termination for convenience and
cause.
13. ~Issues not Included in the Procurement Policy Manual. If a policy,
procedure or particular strategy or practice is in the best interest of the
Commission and is not specifically addressed, nor prohibited by statute or
case law, users of this Manual should not assume it is prohibited. Rather,
the absence of direction should be interpreted as permitting the Executive
Director to innovate and use sound business judgment that is otherwise
consistent with law and within the limits of his or her authority.
B. Written Standards of Conduct.
1. Conflicts oflnterest. All Commission members, officers, employees and
other agents must conduct the procurement process so as to avoid conflicts
of interest, real or apparent. To maintain full and open competition, no
Commission member, officer, employee or other agent, or his or her
immediate family member, partner, or organization that employs or is
about to employ any of the foregoing individuals may participate in the
selection, award, or administration of any Commission contract if a
conflict ofinterest, prohibited by law, would be involved. For PTA--
funded contracts, the foregoing shall also apply when any of those
individuals previously listed has a financial or other interest in the firm
selected for award. In addition to the foregoing, all procurements must be
conducted in accordance with the most current version of the "Conflict of
Interest Code for the Riverside County Transportation Commission"
adopted pursuant to the Political Reform Act of 1974 (as amended).
2. Lobbying and Gifts. Commission officers, employees, agents and
Commission members must comply with applicable state and federal law
regarding acceptance of gifts, gratuities, or favors from contractors,
potential contractors, or parties to subcontractor agreements. For FTA-
funded procurements, Commission officers, employees, agents, or
Commission members may neither solicit nor accept gifts, gratuities,
favors; or anything of monetary value from contractors, potential
contractors, or parties to subcontracts; provided that exceptions may apply
if, as determined by the Executive Director, the financial interest is not
substantial or the gift is an unsolicited item of nominal intrinsic value. For
FTA:;-funded procurements, nominal value shall mean under fifty dollars
($50).
3. Violations.
a. The violation of these Standards of Conduct by Commission employees
will subject the violator to any disciplinary proceedings or action
deemed appropriate by the Executive Director. Employees may correct
a violation in any manner provided for under the Political Reform Act,
and its implementing regulations .
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b. The violation of any of these Standards of Conduct bv Commission
members or officers will require correction of the violation in any
manner provided for under the Political Reform Act, and its
implementing regulations.
c. Contractors or subcontractors that violate these Standards of Conduct
as relates to an active FTA-funded procurement may be prohibited from
bidding on the procurement, or may be subject to other action as
deemed appropriate by the Executive Director.
d. Agents of the Commission that violate these Standards of Conduct as
relates to FTA-funded procurements may be prohibited from
participation on behalf of the Commission on federally funded projects,
or subject to other action as deemed appropriate by the Executive
Director.
Prohibited Communications. To avoid any appearance of impropriety,
instructions to bidders in solicitation documents should prohibit contacts
of any kind from proposers/bidders with any Commission member or any
Commission staff, other than the Procurement Officer, during an open
procurement. Violation of this condition may result in immediate
disqualification of a bid or proposal. This provision is not meant to
prohibit communications between Commission staff and existing
consultants/contractors related to existing business which the
consultant/contractor i§ under contract to perform on behalf of the
Commission.
4.0 TYPES OF CONTRACTS
A. General Provisions
1. The Procurement Officer should use the types of contracts described in
this Chapter for most types of procurement, except as otherwise provided
for certain small purchases described hereunder in Chapter 6. Innovative
contracting arrangements are not prohibited, but require the advance
approval of the Executive Director or the Commission, as specified herein.
2. The "cost-plus ... percentage-of-cost" method of contracting shall not be
used for state or federally funded contracts.
3. The Procurement Officer, in consultation with the project manager, should
select the type of contract that is most appropriate to the circumstances of
each procurement, in accordance with the provisions of this Chapter.
4. In procurements by other than competitive sealed bidding, the
Procurement Officer may negotiate a contract type and price (or estimated
cost and fee) that will result in reasonable contractor risk and provide the
contractor with the greatest incentive for efficient and economical
performance.
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B . S e l e c t i n g C o n t r a c t T y p e s
1 . T h e t y p e o f c o n t r a c t t o b e u s e d s h o u l d b e d e t e r m i n e d p r i o r t o t h e
s o l i c i t a t i o n , a n d t h e s o l i c i t a t i o n s h o u l d i n f o r m b i d d e r s o f t h e t y p e o f
c o n t r a c t t h a t w i l l b e u s e d .
2 . W h e n p r o c u r e m e n t i s b y c o m p e t i t i v e s e a l e d b i d d i n g , t h e P r o c u r e m e n t
O f f i c e r m u s t u s e a f i r m f i x e d - p r i c e c o n t r a c t .
3 . E x c e p t w h e n p r o c u r e m e n t i s b y c o m p e t i t i v e s e a l e d b i d d i n g a s r e q u i r e d b y
l a w , t h e P r o c u r e m e n t O f f i c e r s h o u l d s e l e c t t h e m o s t e f f e c t i v e c o n t r a c t t y p e
a n d s h o u l d c o n s i d e r c o n t r a c t t y p e t o g e t h e r w i t h t h e i s s u e s o f p r i c e , r i s k ,
u n c e r t a i n t y , a n d r e s p o n s i b i l i t y f o r c o s t s . T h e t y p e o f c o n t r a c t u s e d s h o u l d
r e f l e c t t h e c o s t r i s k a n d r e s p o n s i b i l i t y a s s u m e d b y t h e c o n t r a c t o r o r
s u p p l i e r .
4 . T h e P r o c u r e m e n t O f f i c e r s h o u l d a v o i d t h e c o n t i n u e d u s e o f a c o s t
r e i m b u r s e m e n t o r t i m e - a n d - m a t e r i a l s c o n t r a c t a f t e r e x p e r i e n c e p r o v i d e s a
b a s i s f o r f i r m e r p r i c i n g .
5 . T h e P r o c u r e m e n t O f f i c e r s h o u l d i n c l u d e d o c u m e n t a t i o n i n e a c h c o n t r a c t
f i l e t o s h o w w h y t h e p a r t i c u l a r c o n t r a c t t y p e w a s s e l e c t e d , e x c e p t f o r
p u r c h a s e o r d e r s u n d e r t h e s m a l l p u r c h a s e t h r e s h o l d .
C . F i x e d - P r i c e C o n t r a c t s
1 . F i x e d - p r i c e c o n t r a c t s m a y p r o v i d e f o r a f i r m p r i c e o r , i n a p p r o p r i a t e c a s e s ,
a n a d j u s t a b l e p r i c e .
2 . F i x e d - p r i c e c o n t r a c t s p r o v i d i n g f o r a n a d j u s t a b l e p r i c e m a y i n c l u d e a
c e i l i n g p r i c e , a t a r g e t p r i c e ( i n c l u d i n g t a r g e t c o s t ) , o r b o t h . U n l e s s
o t h e r w i s e s p e c i f i e d i n t h e c o n t r a c t , t h e c e i l i n g p r i c e o r t a r g e t p r i c e w i l l b e
s u b j e c t t o a d j u s t m e n t o n l y b y o p e r a t i o n o f c o n t r a c t c l a u s e s p r o v i d i n g f o r
e q u i t a b l e a d j u s t m e n t o r o t h e r r e v i s i o n o f t h e c o n t r a c t p r i c e u n d e r s t a t e d
c i r c u m s t a n c e s .
3 . A f i r m - f i x e d - p r i c e c o n t r a c t s h o u l d p r o v i d e f o r a p r i c e t h a t i s n o t s u b j e c t t o
a n y a d j u s t m e n t o n t h e b a s i s o f t h e c o n t r a c t o r ' s c o s t e x p e r i e n c e i n
p e r f o r m i n g t h e c o m r a c t .
4 . A f i r m - f i x e d - p r i c e c o n t r a c t s h o u l d b e u s e d f o r a c q u i r i n g c o m m e r c i a l
p r o d u c t s o r c o m m e r c i a l - t y p e p r o d u c t s , o r f o r a c q u i r i n g o t h e r s u p p l i e s o r
s e r v i c e s , o n t h e b a s i s o f r e a s o n a b l y d e f i n i t e f u n c t i o n a l o r d e t a i l e d
s p e c i f i c a t i o n s i f t h e P r o c u r e m e n t O f f i c e r c a n e s t a b l i s h f a i r a n d r e a s o n a b l e
p r i c e s a t t h e o u t s e t , i n c l u d i n g t h e f o l l o w i n g c i r c u m s t a n c e s :
a . W h e n t h e r e i s a d e q u a t e p r i c e c o m p e t i t i o n ;
b . W h e n t h e r e a r e r e a s o n a b l e p r i c e c o m p a r i s o n s w i t h p r i o r p u r c h a s e s o f
t h e s a m e o r s i m i l a r s u p p l i e s o r s e r v i c e s m a d e o n a c o m p e t i t i v e b a s i s ;
c . W h e n a v a i l a b l e c o s t o r p r i c i n g i n f o r m a t i o n p e r m i t s r e a l i s t i c e s t i m a t e s
o f t h e p r o b a b l e c o s t s o f p e r f o r m a n c e ;
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d. When performance uncertainties can be identified and reasonable
estimates of their cost impact can be made, and the contractor is
willing to accept a firm-fixed-price contract; or
e. When required by law unless a sole source exception applies.
D. Cost Reimbursement/Cost-Plus-Fixed-Fee Contracts
I. Cost reimbursement contracts provide for payment of the contractor's
reasonable, aHocable and allowable incurred costs plus a negotiated fixed
fee, to the extent prescribed in the underlying contract and Federal
Acquisition Regulation (FAR) Part 31.
2. A cost reimbursement contract establishes an estimate of total cost for the
purpose of obligating funds and establishing a ceiling on expenditures that
the contractor may not exceed without the approval of the Commission.
3. Cost reimbursement contracts are suitable for use when the uncertainties
of performance do not permit costs to be estimated with sufficient
accuracy to use a fixed-price contract.
4. The Commission must determine the adequacy of the contractor's
accounting system for cost-type contracts before awarding such a contract.
E. Time-And-Materials Contracts
1. A time-and-materials contract should be used only after the Procurement
Officer determines:
a. In writing, that no other type of contract is suitable; and
b. A ceiling price to be included in the contract that the contractor shall
not exceed except at its own risk.
2. A time-and-materials contract should be used only when it is not possible
at the time of executing the contract to estimate accurately the extent or
duration of the work or to anticipate costs with any reasonable degree of
certainty or confidence.
3. A time-and-materials contract should include direct labor hours at
specified fixed hourly rates that include wages, overhead, general and
administrative expenses, profit, and materials required at cost.
4. The user deparqnent/project manager should ensure that there is adequate
surveillance of contractor performance when a time-and-materials type
contract is used.
F. Labor-Hour Contracts
1. When materials are not required, the Procurement Officer may use a labor-
hour contract, a variation of the time-and-materials contract.
2. The use of a labor-hour contract should be in accordance with the above-
referenced provisions related to time-and-materials contracts.
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H .
L e t t e r C o n t r a c t s ( L e t t e r O f I n t e n t C o n t r a c t s )
1 . A l e t t e r c o n t r a c t i s a n i n t e r i m t y p e o f c o n t r a c t u a l a g r e e m e n t t h a t g i v e s t h e
c o n t r a c t o r a l i m i t e d n o t i c e o f a w a r d f o r t h e d e l i v e r y o f t h e r e q u i r e d
g o o d s / s u p p l i e s o r t h e p e r f o r m a n c e o f s e r v i c e s .
2 . T h e P r o c u r e m e n t O f f i c e r m a y u s e a l e t t e r c o n t r a c t w h e n t h e C o m m i s s i o n ' s
i n t e r e s t s d e m a n d t h a t t h e c o n t r a c t o r b e g i v e n a b i n d i n g c o m m i t m e n t s o
t h a t w o r k c a n s t a r t i m m e d i a t e l y a n d e x e c u t i n g a d e f i n i t i v e c o n t r a c t i s n o t
p o s s i b l e i n s u f f i c i e n t t i m e t o m e e t t h e r e q u i r e m e n t . E a c h l e t t e r c o n t r a c t
s h o u l d b e a s c o m p l e t e a n d d e f i n i t i v e a s p o s s i b l e u n d e r t h e c i r c u m s t a n c e s
a n d s h o u l d i n c l u d e c l a u s e s a p p r o v e d a n d r e q u i r e d b y t h e P r o c u r e m e n t
O f f i c e r .
3 . T h e e s t i m a t e d c o s t o f t h e d e f i n i t i v e c o n t r a c t s h o u l d d e t e r m i n e t h e t y p e a n d
l e v e l o f r e v i e w a n d a p p r o v a l r e q u i r e d f o r a p p r o v a l o f a l e t t e r c o n t r a c t .
4 . A l e t t e r c o n t r a c t m a y n o t b e e n t e r e d i n t o w i t h o u t c o m p e t i t i o n e x c e p t a s
p r o v i d e d f o r u n d e r N o n - C o m p e t i t i v e a n d / o r E m e r g e n c y P r o c u r e m e n t s
p r o v i s i o n s o f t h i s M a n u a l .
5 . A l e t t e r c o n t r a c t m a y n o t b e a m e n d e d t o s a t i s f y a n e w r e q u i r e m e n t u n l e s s
t h e n e w r e q u i r e m e n t i s i n s e p a r a b l e f r o m t h e e x i s t i n g c o n t r a c t . A n y
a m e n d m e n t s h o u l d b e s u b j e c t t o t h e s a m e r e q u i r e m e n t s a s a n e w l e t t e r
c o n t r a c t .
6 . T h e t o t a l v a l u e o f t h e l e t t e r c o n t r a c t s h o u l d b e t h e e s t i m a t e d s u m
n e c e s s a r y t o c o v e r t h e c o n t r a c t o r ' s r e q u i r e m e n t f o r f u n d s b e f o r e e x e c u t i o n
o f t h e d e f i n i t i v e c o n t r a c t . H o w e v e r , t h e t o t a l v a l u e o f a l e t t e r c o n t r a c t
s h o u l d n o t , u n d e r a n y c i r c u m s t a n c e s , e x c e e d f i f t y p e r c e n t ( 5 0 % ) o f t h e
o v e r a l l p r i c e c e i l i n g f o r t h e t e r m o f t h e f i n a l n e g o t i a t e d ( i . e . , d e f i n i t i v e )
c o n t r a c t .
7 . A l e t t e r c o n t r a c t s h o u l d c o n t a i n a n e g o t i a t e d s c h e d u l e f o r e x e c u t i o n o f t h e
d e f i n i t i v e c o n t r a c t , i n c l u d i n g d a t e s f o r s u b m i s s i o n o f t h e c o n t r a c t o r ' s p r i c e
p r o p o s a l , c o s t o r p r i c i n g d a t a ( i f r e q u i r e d ) , a d a t e f o r s t a r t o f n e g o t i a t i o n s ,
a n d a t a r g e t f o r e x e c u t i o n o f t h e d e f i n i t i v e c o n t r a c t .
8 . T h e l e t t e r c o n t r a c t s h o u l d p r o v i d e t h a t i f t h e P r o c u r e m e n t O f f i c e r a n d t h e
c o n t r a c t o r c a n n o t n e g o t i a t e a d e f i n i t i v e c o n t r a c t b e c a u s e o f f a i l u r e t o r e a c h
a g r e e m e n t r e g a r d i n g p r i c e o r f e e : 1 ) t h e P r o c u r e m e n t O f f i c e r m a y
t e r m i n a t e t h e l e t t e r c o n t r a c t ; ' O r 2 ) i f a " c o n t r a c t d e f i n i t i z a t i o n " c l a u s e i s
i n c l u d e d i n t h e l e t t e r c o n t r a c t , t h e C o m m i s s i o n m a y u n i l a t e r a l l y r e q u i r e
t h e c o n t r a c t o r t o c o n t i n u e t h e w o r k a n d t h e P r o c u r e m e n t O f f i c e r m a y , w i t h
t h e a p p r o v a l o f t h e E x e c u t i v e D i r e c t o r , d e t e r m i n e a r e a s o n a b l e p r i c e o r
f e e .
M u l t i p l e Y e a r C o n t r a c t s
M u l t i p l e y e a r c o n t r a c t s m a y b e u s e d w i t h c o m p e t i t i v e s e a l e d b i d s , c o m p e t i t i v e
p r o p o s a l s , o r b y n o n - c o m p e t i t i v e p r o c u r e m e n t . T h e c o n t r a c t t e r m . a n d a n y
e x t e n s i o n s t h e r e o f , s h a l l b e e s t a b l i s h e d b a s e d o n s o u n d b u s i n e s s j u d g m e n t o f t h e
P r o c u r e m e n t P o l i c y M a n u a l 9 S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2 .
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Commission. Multiple year contracting is a method by which the Commission
awards a contract for a base period of one or more years, with option provisions
for future years' requirements. The option provision in the contract should
provide for unilateral exercise at the discretion of the user department/project
manager, as additional requirements and funding become available. See below
under Section 5.0 of this Chapter for further information regarding Options.
For FTA-funded procurements, the procurement file shall document the rationale
for determining the term. Considerations should include the time necessary to
accomplish the purpose of the contract, competition, pricing, and fairness.
I. Indefinite Delivery/Indefinite Quantity (ID/IQ) Contracts
1. The Procurement Officer may use an ID/IQ type of contract when the
Commission anticipates a recurring requirement, but cannot predetermine
the precise quantities of supplies or services at the time of contract award.
2. ID/IQ contracts should specify maximum or minimum estimated
quantities that the Commission may require during the term of the
agreement. An ID/IQ contract should make no promise of exclusivity and
may in fact be one of several (multiple) contracts awarded for the same
item or service.
3. There are several types of ID/IQ contracts, including:
a. Definite-quantity contracts
b. Requirements contracts
c. Indefinite quantity (IQ) contracts (commodities)
d. Task order contracts (services)
4. If possible under the circumstances, the Procurement Officer should
ensure that original solicitation and resultant ID/IQ contract contain both a
minimum and a maximum quantities, which represent the reasonably
foreseeable needs of the parties to the solicitation, and a clause stating that
the estimate is not a representation to a bidder, offeror, or consultant that
the estimated quantity or dollar amount above the estimated minimum will
actually be required or ordered by the Commission.
5.0 OPTIONS
A. General
1. When it is in the best interest of the Commission, a contract option may be
included providing the Commission the unilateral right to extend the term
of the contract and/or to purchase additional supplies or services called for
by the contract.
2. Any written findings required for a contract option shall specify both the
base requirement(s) and the increase permitted by subsequent options.
Contract provisions setting forth the cost of the option may include, but
are not limited to, the following:
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a . A s p e c i f i c d o l l a r a m o u n t ;
b . A n a m o u n t t o b e d e t e r m i n e d b y a p p l y i n g p r o v i s i o n s ( o r a f o r m u l a )
p r o v i d e d i n t h e b a s i c c o n t r a c t , b u t n o t i n c l u d i n g r e n e g o t i a t i o n o f t h e
p r i c e f o r w o r k i n a f i x e d - p r i c e t y p e c o n t r a c t ;
c . I n a c o s t - t y p e c o n t r a c t , a s t a t e d f i x e d o r m a x i m u m f e e , o r a f i x e d o r
m a x i m u m f e e a m o u n t d e t e r m i n a b l e b y a p p l y i n g a f o r m u l a c o n t a i n e d
i n t h e b a s i c c o n t r a c t ;
d . A s p e c i f i c p r i c e t h a t i s s u b j e c t t o a n e c o n o m i c p r i c e a d j u s t m e n t
p r o v i s i o n ; o r
e . A s p e c i f i c p r i c e t h a t i s s u b j e c t t o c h a n g e a s a r e s u l t o f c h a n g e s t o t h e
p r e v a i l i n g l a b o r r a t e s p r o v i d e d b y t h e U . S . D e p a r t m e n t o f L a b o r
( D O L ) o r t h e C a l i f o r n i a D e p a r t m e n t o f I n d u s t r i a l R e l a t i o n s ( D I R )
p r e v a i l i n g r a t e s , w h i c h e v e r i s a p p l i c a b l e .
B . S o l i c i t a t i o n o f C o n t r a c t s w i t h O p t i o n s
1 . I f a c o n t r a c t p r o v i d e s f o r a n o p t i o n , t h e s o l i c i t a t i o n s h o u l d i n c l u d e
a p p r o p r i a t e o p t i o n c l a u s e s .
2 . E a c h c o n t r a c t s h o u l d s t a t e t h e p e r i o d w i t h i n w h i c h a n o p t i o n m a y b e
e x e r c i s e d .
3 . I n o r d e r t o m e e t t h e r e q u i r e m e n t s o f t h i s M a n u a l f o r f u l l a n d o p e n
c o m p e t i t i o n , t h e o p t i o n s h o u l d b e e v a l u a t e d a s p a r t o f t h e i n i t i a l
c o m p e t i t i o n a n d b e e x e r c i s a b l e a t a n a m o u n t s p e c i f i e d f r o m t h e t e r m s o f
t h e b a s i c c o n t r a c t . W h e n o p t i o n s h a v e n o t b e e n e v a l u a t e d a s p a r t o f t h e
a w a r d , t h e e x e r c i s e o f s u c h o p t i o n s w i l l b e c o n s i d e r e d a n o n - c o m p e t i t i v e
p r o c u r e m e n t a n d m u s t c o m p l y w i t h t h e n o n - c o m p e t i t i v e p r o c u r e m e n t
p o l i c i e s i n d e s c r i b e d i n t h i s M a n u a l .
C . E x e r c i s e o f O p t i o n s
1 . T h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r , i n c o o p e r a t i o n w i t h t h e
P r o c u r e m e n t O f f i c e r , s h o u l d i n i t i a t e t h e e x e r c i s e o f a n o p t i o n o n l y a f t e r
d e t e r m i n i n g t h e f o l l o w i n g :
2 .
a . T h a t s u f f i c i e n t b u d g e t a u t h o r i t y i s a v a i l a b l e ;
b . T h a t t h e r e q u i r e m e n t c o v e r e d b y t h e o p t i o n f u l f i l l s a n e x i s t i n g
C o m m i s s i o n n e e d ; a n d
c . T h a t t h e e x e r c i s e o f t h e o p t i o n w i l l b e t h e m o s t a d v a n t a g e o u s m e t h o d
o f f u l f i l l i n g t h e C o m m i s s i o n ' s n e e d s , w h e n p r i c e a n d o t h e r f a c t o r s a r e
c o n s i d e r e d .
T h e P r o c u r e m e n t O f f i c e r , a f t e r c o n s i d e r i n g p r i c e a n d o t h e r f a c t o r s , s h o u l d
m a k e t h e d e t e r m i n a t i o n w h e t h e r t o r e c o m m e n d e x e r c i s i n g t h e o p t i o n o n
t h e b a s i s o f o n e o f t h e f o l l o w i n g :
a . A n e w s o l i c i t a t i o n f a i l s t o p r o d u c e a b e t t e r p r i c e o r a m o r e
a d v a n t a g e o u s o f f e r t h a n t h a t o f f e r e d b y t h e o p t i o n ; p r o v i d e d , t h a t i f i t
I P r o c u r e m e n t P o l i c y M a n u a l 1 1 S e p t e m b e r 9 . 2 0 1 5
R e v i s i o n : i
9 6
is anticipated that the best price available is the option price (or that
the option provides the more advantageous offer), the Procurement
Officer should not use this method to test the market;
b. An informal analysis of prices or an examination of the market
indicates that the option price is better than prices available in the
market or that the option is the most advantageous offer; or
c. The short time between the award of the contract containing the option
and the exercise of the option indicates that the option price is the
lowest price obtainable or the most advantageous.
3. The contract modification or other written document, which notifies the
contractor of the exercise of the option, shall cite the option provision as
authority for the action and should be issued within the time period
specified in the contract.
6.0 COOPERATIVE AGREEMENTS
A. Policy on Intergovernmental or Inter-entity agreements
To .promote economy and efficiency, the Commission may enter into state and
local intergovernmental agreements or inter-entity agreements, where such
agreements are in the best interest of the Commission and are appropriate for
procurement or use of common or shared goods and services. The use of
purchasing schedules may be prohibited for federally funded procurements, and
state purchasing agreements in other states may not be utilized for FT A-funded
procurements. ·
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A memorandum of understanding (MOU) is a contract document describing a
bilateral or multilateral agreement outlining the terms and details of an
arrangement between the parties to the MOU, including each party's requirements
and responsibilities. An MOU is used when substantial involvement is expected
between the Commission and another agency or entity when carrying out the
activity contemplated in the MOU, and there exists some public or mutually
beneficial purpose in carrying out this activity.
OC. Piggybacking
1. Piggybacking is the post-award use of an acceptable contract/solicitation
process that allows an entity not contemplated in the original procurement
to purchase the same supplies or equipment under the original
contract/solicitation process.
2. Piggybacking is permissible when:
a. The underlying solicitation document and the resultant contract
contain an assignability clause that provides for the assignment of all
or part of the specified deliverables as originally advertised, competed,
evaluated, and awarded; and
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7 . 0
b . F o r f e d e r a l l y f u n d e d a g r e e m e n t s , t h e o r i g i n a l s o l i c i t a t i o n a n d r e s u l t a n t
c o n t r a c t c o n t a i n a m i n i m u m a n d a m a x i m u m q u a n t i t y , w h i c h r e p r e s e n t
t h e r e a s o n a b l y f o r e s e e a b l e n e e d s o f t h e p a r t i e s t o t h e s o l i c i t a t i o n .
G D . C a l i f o r n i a M u l t i p l e A w a r d S c h e d u l e a n d S t a t e M a s t e r A g r e e m e n t s
1 . A C a l i f o r n i a M u l t i p l e A w a r d S c h e d u l e ( C M A S ) a n d S t a t e M a s t e r
A g r e e m e n t s a r e a g r e e m e n t s e s t a b l i s h e d b e t w e e n t h e C a l i f o r n i a
D e p a r t m e n t o f G e n e r a l S e r v i c e s ( D G S ) a n d m u l t i p l e v e n d o r s w h o a g r e e t o
t h e S t a t e o f C a l i f o r n i a t e r m s a n d c o n d i t i o n s , a n d m a y b e u s e d b y t h e
C o m m i s s i o n .
2 . A c q u i s i t i o n s b a s e d o n C M A S o r S t a t e M a s t e r A g r e e m e n t s s h a l l b e
c o m p e t i t i v e l y b i d s o a s t o r e s u l t i n o f f e r s f r o m t h r e e o r m o r e v e n d o r s
i n c l u d i n g o n e s m a l l b u s i n e s s , i f a v a i l a b l e . I f l e s s t h a n t h r e e o f f e r s a r e
r e c e i v e d , d o c u m e n t a t i o n o f s o l i c i t a t i o n m e t h o d s m u s t b e i n c l u d e d w i t h t h e
c o n t r a c t d o c u m e n t a t i o n .
3 . T h r e e o f f e r s a r e n o t r e q u i r e d f o r C M A S a n d S t a t e M a s t e r A g r e e m e n t s
b a s e d o n c o m p e t i t i o n , s u c h a s C a l - S t o r e , t h e M a s t e r R e n t a l A g r e e m e n t ,
W e s t e r n S t a t e s C o n t r a c t i n g A l l i a n c e ( W S C A ) , e t c . I n f o r m a t i o n o n s p e c i f i c
C M A S a n d S t a t e M a s t e r A g r e e m e n t s a r e a v a i l a b l e o n D G S - P D ' s w e b s i t e
a t : w w w . d g s . c a . g o v / p d .
4 . N o t w i t h s t a n d i n g P u b l i c U t i l i t i e s C o d e s e c t i o n 1 3 0 2 3 2 ( a ) , P u b l i c C o n t r a c t
C o d e s e c t i o n s 1 0 2 9 8 ( b ) a n d 1 0 2 9 9 ( a ) p r o v i d e a u t h o r i t v f o r t h e
C o m m i s s i o n t o u s e C M A S o r S t a t e M a s t e r A g r e e m e n t s f o r a c q u i r i n g
s u p p l i e s , e q u i p m e n t a n d m a t e r i a l s t h a t e x c e e d $ 2 5 , 0 0 0 w i t h o u t e n g a g i n g
i n f u r t h e r c o m p e t i t i v e b i d d i n g .
E . R e c o g n i z e d G o v e r n m e n t P u r c h a s i n g C o o p e r a t i v e s ; N a t i o n a l P u r c h a s i n g A g e n c i e s
1 . U . S . C o m m u n i t i e s i s a n a t i o n a l g o v e r n m e n t p u r c h a s i n g c o o p e r a t i v e
p r o g r a m t h a t c o m p e t i t i v e l y s o l i c i t s c o n t r a c t s t h a t c a n b e u t i l i z e d b y l o c a l
g o v e r n m e n t e n t i t i e s . T h e C o m m i s s i o n m a y a c q u i r e s u p p l i e s a n d
e q u i p m e n t t h r o u g h U . S . C o m m u n i t i e s o r o t h e r s i m i l a r , r e c o g n i z e d
g o v e r n m e n t p u r c h a s i n g c o o p e r a t i v e s , a p p r o v e d b y t h e P r o c u r e m e n t
O f f i c e r , t h a t u t i l i z e c o m p e t i t i v e s o l i c i t a t i o n m e t h o d s .
2 . N a t i o n a l J o i n t P o w e r A l l i a n c e ( N J P A ) i s a n a t i o n a l p u b l i c s e r v i c e a g e n c y
t h a t p r o v i d e s c o m p e t i t i v e l y s o l i c i t e d p u r c h a s i n g c o n t r a c t s t o i t s m e m b e r
a g e n c i e s . T h e C o m m i s s i o n m a y u t i l i z e N J P A f o r a p p r o p r i a t e
p r o c u r e m e n t s , a s d e t e r m i n e d b y t h e P r o c u r e m e n t O f f i c e r .
3 . T h e C o m m i s s i o n m a y j o i n t h e a b o v e s p e c i f i e d j o i n t p o w e r s a u t h o r i t i e s f o r
t h e p u r p o s e o f p a r t i c i p a t i n g i n p r o c u r e m e n t s a s a m e m b e r a g e n c y .
R E C U R R I N G C O N T R A C T S
T h e C o m m i s s i o n m a y , o n a n a n n u a l b a s i s , e v a l u a t e e x i s t i n g c o n t r a c t s f o r p r o f e s s i o n a l
s e r v i c e s t h a t a r e d u e t o e x p i r e w i t h i n t h e n e x t f i s c a l y e a r . W h i l e s o m e o f t h e s e c o n t r a c t s
P r o c u r e m e n t P o l i c y M a n u a l 1 3 S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 6 .
9 8
may be placed on the calendar for a new procurement solicitation or allowed to expire
because they are no longer required, notwithstanding any other provision herein, some
contracts may be included in an annual recurring contracts list that must be approved by
the Commission. Most contracts for professional services should be subject to a
competitive process; however, there may be limited circumstances in which staff believes
it is more efficient and cost effective to retain such consultants on the recurring contracts
list rather than rebidding the services. Those circumstances generally are due to the
consultant's historical knowledge, unique experience, and understanding of the
Commission and/or specific Commission projects. Approval of the recurring contracts
list allows the Commission to continue work on existing projects without interruptions
and maintain consistency.
A. PTA-funded contracts may not be included in the annual recurring contracts list.
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C H A P T E R 2 - P R O C U R E M E N T G E N E R A L L Y
1 . 0 I M P L E M E N T A T I O N B Y E X E C U T I V E D I R E C T O R ; C O M M I S S I O N
C O N T R O L S A N D L I M I T A T I O N S
A . F i n a l a u t h o r i t y f o r p u r c h a s i n g a c t i o n s a n d d e c i s i o n s r e s t s w i t h t h e C o m m i s s i o n ,
e x c e p t a s d e l e g a t e d b y t h e C o m m i s s i o n t o t h e E x e c u t i v e D i r e c t o r .
B . T h e C o m m i s s i o n a u t h o r i z e s t h e E x e c u t i v e D i r e c t o r t o e x e c u t e c o n t r a c t s a p p r o v e d
b y t h e C o m m i s s i o n . T h e E x e c u t i v e D i r e c t o r m a y d e s i g n a t e t h e D e p u t y E x e c u t i v e
D i r e c t o r , C h i e f F i n a n c i a l O f f i c e r o r D i r e c t o r s t o e x e c u t e c o n t r a c t s u n d e r h i s o r h e r
s i g n a t u r e a u t h o r i t y o n h i s / h e r b e h a l f .
C . T h e p o l i c i e s s e t f o r t h h e r e i n w i l l b e i m p l e m e n t e d b y t h e C h i e f F i n a n c i a l O f f i c e r .
T h e C h i e f F i n a n c i a l O f f i c e r h a s p r i m a r y r e s p o n s i b i l i t y f o r e n s u r i n g t h a t t h e
C o m m i s s i o n ' s p r o c u r e m e n t p r o c e s s i s i n a c c o r d a n c e w i t h a p p l i c a b l e l a w s a n d
r e g u l a t i o n s , a s i n t e r p r e t e d b y t h e G e n e r a l C o u n s e l a n d C o m m i s s i o n p o l i c y .
D . T h e E x e c u t i v e D i r e c t o r i s a u t h o r i z e d t o a p p r o v e a n d e n t e r i n t o c o n t r a c t s o n b e h a l f
o f t h e C o m m i s s i o n u n d e r h i s / h e r s i n g l e s i g n a t u r e a u t h o r i t y a s f o l l o w s :
1 . W h e n t h e e x p e n d i t u r e i s l e s s t h a n f i f t y t h o u s a n d d o l l a r s ( $ 5 0 , 0 0 0 ) f o r t h e
p u r c h a s e o f a l l s u p p l i e s , e q u i p m e n t , m a t e r i a l s a n d f o r t h e c o n s t r u c t i o n o f
a l l f a c i l i t i e s a n d w o r k s i n a c c o r d a n c e w i t h P U C � 1 3 0 2 3 2 ; a n d
2 . W h e n t h e e x p e n d i t u r e i s l e s s t h a n o n e h u n d r e d . t l f t y _ t h o u s a n d d o l l a r s
( $ 1 0 0 , 0 0 0 1 5 0 . 0 0 0 ) f o r t h e p u r c h a s e o f s e r v i c e s ; h o w e v e r , ( i ) t h e
a g g r e g a t e a m o u n t o f c o n t r a c t s e x e c u t e d u n d e r t h e s i n g l e s i g n a t u r e
a u t h o r i t y s h a l l n o t e x c e e d $ 1 , 0 0 0 , 0 0 0 i n a n y g i v e n f i s c a l y e a r ; ( i i ) t h e
a g g r e g a t e v a l u e o f a l l c o n t r a c t s a w a r d e d t o a n y o n e e n t i t y u n d e r t h e
E x e c u t i v e D i r e c t o r ' s s i n g l e s i g n a t u r e a u t h o r i t y s h a l l n o t e x c e e d $ 1 5 0 , 0 0 0
i n a n y f i s c a l y e a r ; a n d ( i i i ) t h e E x e c u t i v e D i r e c t o r m a y e x e c u t e c o n t r a c t
a m e n d m e n t s f o r e x i s t i n g c o n t r a c t s t h a t d o n o t e x c e e d $ 1 0 0 , 0 0 0 1 5 0 , 0 0 0 .
S u c h a u t h o r i t y h o w e v e r , m a y n o t b e e x e r c i s e d m o r e t h a n o n c e d u r i n g t h e
l i f e o f a n y c o n t r a c t a n d m a y n o t b e u s e d t o a m e n d c o n t r a c t s o r i g i n a l l y
e x e c u t e d u n d e r t h e E x e c u t i v e D i r e c t o r ' s s i n g l e s i g n a t u r e a u t h o r i t y . T h e
C o m m i s s i o n ' s f i s c a l y e a r i s f r o m J u l y 1 t o J u n e 3 0 .
E . T h e p o w e r s o f t h e E x e c u t i v e D i r e c t o r p u r s u a n t t o P a r a g r a p h " D " a b o v e a r e
s u b j e c t t o : ( i ) t h e e x i s t e n c e a n d p r o v i s i o n s o f a C o m m i s s i o n a p p r o v e d b u d g e t ; a n d
( i i ) a p p l i c a b l e l a w s a n d r e g u l a t i o n s .
F . T h e E x e c u t i v e D i r e c t o r m u s t p r o v i d e t h e C o m m i s s i o n w i t h a r e g u l a r r e p o r t o f a l l
c o n t r a c t s e n t e r e d i n t o p u r s u a n t t o t h e s i n g l e s i g n a t u r e a u t h o r i t y p r o v i d e d i n
P a r a g r a p h " D " a b o v e , a n d m u s t r e p o r t t o t h e C o m m i s s i o n a t i t s n e x t r e g u l a r l y
s c h e d u l e d m e e t i n g e a c h n e w c o n t r a c t a w a r d e d o n a n e m e r g e n c y b a s i s o r o t h e r
c o n t r a c t s i n e x c e s s o f t h e E x e c u t i v e D i r e c t o r ' s s i n g l e s i g n a t u r e a u t h o r i t y .
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G. Approval Limits and Solicitation Types
1. Supplies, Equipment, and Materials (PUC § 130232).
PURCHASE SOLICITATION
AMOUNT TYPE
Less than $1,000 Micro-purchase
$1,000 to $25,000 Small Purchase
$25,001 to $50,000 Formal Procurement
Greater than $50,000 Formal Procurement
2. Public Works (PUC § 130232).
PURCHASE SOLICITATION
AMOUNT TYPE
Less than $1,000 Micro-purchase
$1,000to $25,000 Small Purchase
$25,001 to $50,000 Formal Procurement
· Greater than $50,0PO Formal Procurement
* As delegated by the Executive Director
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SOLICITATION PROCESS APPROVER
Informal: Commercial availability, Procurement
Rotate Vendors Officer*
Informal: Three (3) Quotes Procurement
Officer*
Formal: Advertisement, Clauses, Executive
Competitive Sealed Bids Director
Formal: Advertisement, Clauses, Commission
Competitive Sealed Bids
SOLICITATION PROCESS APPROVER
Informal: Commercial availability, Procurement
Rotate Vendors, Non-Collusion Officer*
{)eclaration, Insurance
Informal: Three (3) Quotes, Procurement
Prevailing Wage, Clauses, Insurance, Officer*
License, Non-Collusion Declaration
Fonnal: Advertisement, Clauses, Executive
Prevailing Wage, Insurance, License, Director
Competitive Sealed Bids, Payment
Bond, Non-Collusion Declaration
Formal: Advertisement, Clauses, Commission
Prevailing Wage, Insurance, License,
Competitive Sealed Bids, Payment
Bond, Non·Co1lusion Declaration
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3 . S e r v i c e s .
P U R C H A S E S O L I C I T A T I O N S O L I C I T A T I O N P R O C E S S A P P R O V E R A M O U N T T Y P E
L e s s t h a n $ 3 , 0 0 0 M i c r o - p u r c h a s e I n f o r m a l : C o m m e r c i a l a v a i l a b i l i t y , P r o c u r e m e n t
R o t a t e V e n d o r s , I n s u r a n c e O f f i c e r . ' . " .
$ 3 , 0 0 0 t o $ 5 0 , 0 0 0 S m a l l P u r c h a s e I n f o r m a l : T h r e e ( 3 ) Q u o t e s , C l a u s e s , P r o c u r e m e n t
I n s u r a n c e O f f i c e r . ' . " .
$ 5 0 , 0 0 1 t o S m a l l P u r c h a s e I n f o r m a l : T h r e e ( 3 ) Q u o t e s , C l a u s e s , E x e c u t i v e
$ H J Q , Q Q Q 1 5 0 , 0 0 Q j ' I I n s u r a n c e ; o r D i r e c t o r
F o r m a l : A d v e r t i s e m e n t , C l a u s e s ,
I n s u r a n c e , a n d N e g o t i a t e d
A g r e e m e n t , o r C o m p e t i t i v e S e a l e d
B i d s , o r A I E C o n t r a c t p r o c e d u r e s
G r e a t e r t h a n F o r m a l P r o c u r e m e n t F o r m a l : A d v e r t i s e m e n t , C l a u s e s , C o m m i s s i o n
$ l Q Q , Q Q Q 1 5 0 , 0 0 Q l l I n s u r a n c e , C e r t i f i c a t i o n s , a n d
N e g o t i a t e d A g r e e m e n t , o r
C o m p e t i t i v e S e a l e d B i d s , o r A ! E
C o n t r a c t p r o c e d u r e s
*
* *
I n a d d i t i o n t o t h e a u t h o r i t y g r a n t e d a b o v e , a n d e x c e p t a s o t h e r w i s e p r o h i b i t e d b y
a p p l i c a b l e s t a t e o r f e d e r a l l a w , t h e E x e c u t i v e D i r e c t o r i s a u t h o r i z e d t o a p p r o v e
a n d e n t e r i n t o c o n t r a c t s o n b e h a l f o f t h e C o m m i s s i o n , o o d e r h i s / h e r s i a g l e
s i g n a t u r e a u t h o r i t y , w h e r e t h e r e l e v a n t c o n t r a c t i s d i r e c t l y r e l a t e d t o a n d n e c e s s a r y
t o i m p l e m e n t a p r o j e c t t h a t h a s b e e n a p p r o v e d b y t h e C o m m i s s i o n , t h e c o n t r a c t i s
w i t h i n t h e a p p r o v e d p r o j e c t b u d g e t a n d , b a s e d o n t h e c i r c u m s t a n c e s , e x e r c i s e o f
t h i s a u t h o r i t y i s i n t h e b e s t i n t e r e s t o f t h e C o m m i s s i o n .
2 . 0 P R O C U R E M E N T O F F I C E R - D E S I G N A T I O N A N D D E L E G A T I O N
T h e C h i e f F i n a n c i a l O f f i c e r i s t h e d e s i g n a t e d " P r o c u r e m e n t O f f i c e r " f o r t h e C o m m i s s i o n .
T h e C h i e f F i n a n c i a l O f f i c e r m a y d e l e g a t e a l l o r p a r t o f t h e P r o c u r e m e n t O f f i c e r d u t i e s
d e s c r i b e d i n t h i s M a n u a l .
3 . 0 P R O C U R E M E N T O F F I C E R - D U T I E S
A . T h e P r o c u r e m e n t O f f i c e r h a s t h e d u t y t o o v e r s e e a l l p r o c u r e m e n t a c t i v i t i e s o f t h e
C o m m i s s i o n , a n d t o i m p l e m e n t t h e p o l i c i e s a n d s t a n d a r d s s e t f o r t h i n t h i s M a n u a l ,
s u b j e c t t o t h e l i m i t a t i o n s o f t h e a u t h o r i t y t h a t h a s b e e n d e l e g a t e d t o t h e
P r o c u r e m e n t O f f i c e r b y t h e C o m m i s s i o n o r t h e E x e c u t i v e D i r e c t o r .
B . T h e P r o c u r e m e n t O f f i c e r m a y i s s u e i n s t r u c t i o n s f o r t h e i m p l e m e n t a t i o n o f
C o m m i s s i o n p r o c u r e m e n t p o l i c i e s .
C . T h e P r o c u r e m e n t O f f i c e r h a s t h e d u t y t o e n s u r e C o m m i s s i o n c o n t r a c t s , p u r c h a s e
o r d e r s , m o d i f i c a t i o n s , a n d s u p p l e m e n t a l a g r e e m e n t s a r e e x e c u t e d i n a c c o r d a n c e
w i t h e s t a b l i s h e d t h r e s h o l d s a n d d e l e g a t e d a u t h o r i t y .
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4.0
D.
E.
The Procurement Officer, subject to the review of the Commission's General
Counsel, has the authority to draft and determine the final form of the contract to
be used for each procurement.
The Procurement Officer should ensure that a complete record of each
procurement action is maintained in accordance with the Commission's records
retention policy by establishing files containing the records of all major
procurements and contractual actions pertinent to that office's responsibilities.
1. The Procurement Officer is responsible for maintaining the original
contract file pursuant to applicable state and/or federal records retention
policies.
2. The documentation in each contract file maintained by the Procurement
Officer should be sufficient to constitute a complete history of the
transaction for the following purposes:
a. Providing a complete background as a basis for informed decisions at
each step of the procurement process;
b. Supporting actions taken;
c. Providing information for reviews, audits, and investigations; and
d. Furnishing essential facts in the event of litigation.
IMPLEMENTATION OF PROCUREMENT PROCEDURES AND
GUIDELINES ,
The Procurement Officer, in his or her discretion and subject to the review and
concurrence of the Commission's General Counsel, may adopt procurement and
materials management procedures and guidelines needed to implement and supplement
the policies and standards set forth in this Manual. Any such procedures and guidelines
should~ proYide fur timely re•,i;iew aad processiag of all procurement actioas, and should
ensure that procureR'l:ents f'>FOCeed timely, efficiently and economically, 'tvhile adhering to
principles of good public policy practices and souad busiaessjudgment.
A. Provide for timely review and processing of all procurement actions;
B. Ensure that procurements proceed timely. efficiently and economically;
C. Ensure that procurements adhere to principles of good public policy practices and
sound business judgment; and
D. Prohibit arbitrary actions without justification for such actions. An example of an
arbitrary action is the award of a construction contract using the competitive
sealed bids method of procurement to a bidder other than the lowest responsive,
responsible bidder.
5.0 AUTHORIZED METHODS OF PROCUREMENT; SELECTION
A. Selection
As part of the procurement initiation process, the.Procurement Officer will
determine which method of procurement is appropriate.
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B . A u t h o r i z e d M e t h o d s
T h e f o l l o w i n g m e t h o d s o f p r o c u r e m e n t m a y b e u s e d , a s a p p r o p r i a t e , i n
a c c o r d a n c e w i t h t h e p o l i c i e s a n d p r o c e d u r e s i n c l u d e d i n t h e P r o c u r e m e n t M a n u a l _
f o r a l l f e d e r a l a n d n o n - f e d e r a l p r o c u r e m e n t a c t i o n s c o n t e m p l a t e d u n d e r t h i s
P r o c u r e m e n t M a n u a l :
1 . C o m p e t i t i v e S e a l e d B i d ( " L o w B i d " ) M i c r o P u r c h a s e P r o c e d u r e s , p u r s u a n t
t o C h a p t e r ~ 6 o f t h i s M a n u a l ; _
2 . � D e s i g n b u i l d S m a l l P u r c h a s e P r o c e d u r e s , p u r s u a n t t o C h a p t e r 4 6 o f t h i s
M a n u a l ;
3 . _ C o m p e t i t i v e l y N e g o t i a t e d P r o e u r e m e H t C o m p e t i t i v e S e a l e d B i d ( " L o w
B i d " ) , p u r s u a n t t o C h a p t e r ~ 3 o f t h i s M a n u a l ;
4 . . S m a l l P u r e h a s e P r o e e d 1 : 1 r e s C o m p e t i t i v e l y N e g o t i a t e d P r o c u r e m e n t .
p u r s u a n t t o C h a p t e r 6 5 o f t h i s M a n u a l ; - a m l
5 . N o n - C o m p e t i t i v e a n d E m e r g e n c y P r o c u r e m e n t , p u r s u a n t t o C h a p t e r 7 o f
t h i s M a n u a l - : - ; a n d
6 . D e s i g n - b u i l d , p u r s u a n t t o C h a p t e r 4 o f t h i s M a n u a l .
6 . 0 I N D E P E N D E N T C O S T E S T I M A T E
A . A n i n d e p e n d e n t c o s t e s t i m a t e i s a d e t e r m i n a t i o n o f p r i c e r e a s o n a b l e n e s s . _ - + h e A n
e s t i m a t e ~ s h a l l b e c o m p l e t e d p r i o r t o t h e r e c e i p t o f b i d s o r p r o p o s a l s . ~
e l e m e n t s o f t h e i n d e p e n d e n t c o s t e s t i m a t e i n c l u d e , b u t a r e n o t l i m i t e d t o :
1 . D a t e o f t h e i n d e p e n d e n t c o s t e s t i m a t e ;
2 . B a s i s f o r t h e i n d e p e n d e n t c o s t e s t i m a t e , i n c l u d i n g a p p l i c a b l e s u p p o r t i n g
d o c u m e n t a t i o n ; a n d
3 . T h e v a l u e d e t e r m i n e d b y t h e i n d e p e n d e n t c o s t e s t i m a t e .
B . T h e m e t h o d a n d m e a n s o f e s t a b l i s h i n g t h e e s t i m a t e m a y v a r y b a s e d o n t h e
c i r c u m s t a n c e s a n d c a n r a n g e f r o m c h e c k i n g h i s t o r i c a l r e c o r d s o r p u b l i s h e d p r i c e
g u i d e s t o a d e t a i l e d e s t i m a t e i n t h e s a m e l e v e l o f d e t a i l t h a t i s r e q u i r e d f o r
c o n t r a c t o r s s u b m i t t i n g p r o p o s a l s . E s t i m a t e s c a n b e o b t a i n e d f r o m a d e s i g n f i r m
o r i n - h o u s e t e c h n i c a l p e r s o n n e l f o r c o n s t r u c t i o n w o r k o r f r o m i n d e p e n d e n t t h i r d -
p a r t y s t a f f ( n o t i m p a c t e d b y f i n a l p r o c u r e m e n t ) .
C . T h e e s t i m a t e p r o v i d e s t h e P r o c u r e m e n t O f f i c e r w i t h e s s e n t i a l i n p u t d u r i n g t h e
s o l i c i t a t i o n p r o c e s s . I n d e p e n d e n t c o s t e s t i m a t e s m a y b e u s e d b y t h e C o m m i s s i o n
t o :
1 . P r o v i d e a d e t e r m i n a t i o n o f v a l u e ( i . e . , d o b e n e f i t s w a r r a n t t h e c o s t ) ;
2 . S u p p o r t p r o c u r ~ m e n t p l a n n i n g ;
3 . D e t e r m i n e t h e a p p r o p r i a t e s o l i c i t a t i o n t y p e a n d p r o c e s s b a s e d o n t h e
a p p r o v a l l i m i t s s e t f o r t h i n C h a p t e r 2 , 1 . 0 ( G ) ;
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4.
5.
Establish the competitive range and supplement the evaluation process;
Provide a basis for a price analysis, which may eliminate the need for a
more burdensome cost analysis;
6. Provide a basis for development of a pre-negotiation objective;
7. Support the Commission's negotiation position with contractor; and/or
8. After contract award, provide essential input with respect to contract
amendments, change orders and claims.
7.0 COST/PRICE ANALYSIS
A.
B.
The Proeuremem: Officer should perfurm A cost/price analysis shall be performed
in connection with every federally funded procurement action, including contract
modifications. Such analysis should be conducted, when detennined necessary by
the Procurement Officer, for non-federally funded procurements. The method and
degree of analysis is dependent on the facts surrounding the particular
procurement situation.
If the contract being awarded is a cost-reimbursement type, the cost/price analysis
sheH-ldshall address the realism of the various cost elements proposed, and where
the costs are unrealistically low, an adjustment sheH-ldshall be made to reflect
what the Commission believes the effort will actually cost given that offeror's
specific technical approach as well as its direct and indirect cost rates.
1. The Commission sheH-ldshall, when applicable, or must, if required by
law, utilize the guidelines provided in the FAR Part 31 to determine
whether of the contractor's proposed costs are reasonable, allowable and
allocable.
C. As applicable, the Commission shall negotiate profit as a separate element of the
price for each contract in which there is no price competition and in all applicable
cases where cost analysis is performed. To establish a fair and reasonable profit,
consideration must be given to the complexity of the work to be performed, the
risk borne by the contractor; the contractor's investment, the amount of
subcontracting, the quality of its record of past performance, and industry profit
rates in the surrounding geographical area for similar work:
8.0 VENDOR CONTACTS PRIOR TO ISSUANCE OF A SOLICITATION
Informational and market research contacts with prospective contractors/vendors should
be circumscribed based upon legitimate, identifiable business purposes and guided by the
exercise of sound juc;Igment. The primary pitfalls to be avoided are promises or
implications from Commission staff of a future contract, development by a vendor of a
specification or scope of services to be used as part of a Commission solicitation that
vendor intends to participate in, requests from Commission staff for complimentary
services or supplies, and other activities that may create a real or apparent conflict of
interest or the impression of an obligation on the part of the Commission.
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A D V E R T I S I N G / P U B L I C I Z I N G P R O C U R E M E N T S
A . T h e P r o c u r e m e n t O f f i c e r s h o u l d u s e t h e m o s t e f f i c i e n t a n d e f f e c t i v e m e a n s t o
p u b l i c i z e c o n t r a c t a c t i o n s t o i n c r e a s e c o m p e t i t i o n i n a c c o r d a n c e w i t h t h e
r e q u i r e m e n t s o f t h e s p e c i f i c p r o c u r e m e n t .
B . P U C � 1 3 0 2 3 2 , a p p l i c a b l e t o t h e p u r c h a s e o f a l l s u p p l i e s , e q u i p m e n t , m a t e r i a l s
a n d f o r t h e c o n s t r u c t i o n o f a l l f a c i l i t i e s a n d w o r k s w h e n t h e e x p e n d i t u r e e x c e e d s
t w e n t y - f i v e t h o u s a n d d o l l a r s ( $ 2 5 , 0 0 0 ) , r e q u i r e s t h a t n o t i c e r e q u e s t i n g b i d s s h a l l
b e p u b l i s h e d a t l e a s t o n c e i n a n e w s p a p e r o f g e n e r a l c i r c u l a t i o n . T h e p u b l i c a t i o n
m u s t b e m a d e a t l e a s t 1 0 d a y s b e f o r e t h e d a t e f o r t h e r e c e i p t o f t h e b i d s . T h e
C o m m i s s i o n , a t i t s d i s c r e t i o n , m a y r e j e c t a n y a n d a l l b i d s a n d r e - a d v e r t i s e .
c . P U C � 1 3 0 2 3 8 f o r t h e p u r c h a s e o f c o m p u t e r s , t e l e c o m m u n i c a t i o n s e q u i p m e n t ,
m i c r o w a v e e q u i p m e n t , a n d o t h e r r e l a t e d e l e c t r o n i c e q u i p m e n t a n d a p p a r a t u s t h a t
i s n o t a v a i l a b l e i n s u b s t a n t i a l q u a n t i t i e s t o t h e g e n e r a l p u b l i c r e q u i r e s ( i ) t h e
p r o c u r e m e n t b e c o n d u c t e d t h r o u g h c o m p e t i t i v e n e g o t i a t i o n , a f t e r a f i n d i n g b y t h e
C o m m i s s i o n b y a t w o - t h i r d s v o t e t h a t t h i s p a r t i c u l a r p r o c u r e m e n t q u a l i f i e s u n d e r
P U C � 1 3 0 2 3 8 , a n d ( i i ) n o t i c e o f t h e r e q u e s t f o r p r o p o s a l s b e p u b l i s h e d a t l e a s t
t w i c e i n a n e w s p a p e r o f g e n e r a l c i r c u l a t i o n , a t l e a s t 1 0 d a y s b e f o r e t h e d a t e f o r
r e c e i p t o f t h e p r o p o s a l s .
D . F e d e r a l T r a n s i t A d m i n i s t r a t i o n
S e c t i o n 9 . c o f F T A C i r c u l a r 4 2 2 0 . l F r e q u i r e s t h a t i n v i t a t i o n s f o r b i d s a r e t o b e
" p u b l i c l y " a d v e r t i s e d , a n d S e c t i o n 9 . d o f F T A C i r c u l a r 4 2 2 0 . l F r e q u i r e s t h a t
r e q u e s t s f o r p r o p o s a l s a r e t o b e p u b l i c i z e d .
E . C a l t r a n s a n d F e d e r a l H i g h w a y A d m i n i s t r a t i o n ( F H W A )
C h a p t e r 1 5 , p a r a g r a p h 1 5 . 3 P r o j e c t A d v e r t i s e m e n t , o f t h e C a l t r a n s L o c a l
A s s i s t a n c e P r o c e d u r e s M a n u a l p r o v i d e s d e t a i l e d g u i d a n c e r e g a r d i n g a d v e r t i s i n g
o f F H W A - a n d / o r C a l t r a n s � f u n d e d p r o j e c t s .
F . P r e - s o l i c i t a t i o n a d v e r t i s i n g p r e s c r i b e d i n t h i s s e c t i o n i s n o t r e q u i r e d f o r n o n -
c o m p e t i t i v e , s o l e s o u r c e , o r e m e r g e n c y p r o c u r e m e n t s p r o c e s s e d i n a c c o r d a n c e
w i t h t h i s M a n u a l .
N O N - D I S C R I M I N A T I O N I N P R O C U R E M E N T
A l l f o r m a l c o n t r a c t s e n t e r e d i n t o b y t h e C o m m i s s i o n s h o u l d c o n t a i n a p p r o p r i a t e c l a u s e s
p r o h i b i t i n g d i s c r i m i n a t i o n b y t h e c o n t r a c t o r a g a i n s t a n y p e r s o n o r g r o u p o f p e r s o n s o n
a c c o u n t o f r a c e , c o l o r , r e l i g i o n , c r e e d , n a t i o n a l o r i g i n , a n c e s t r y , p h y s i c a l h a n d i c a p ,
m e d i c a l c o n d i t i o n , a g e , m a r i t a l s t a t u s , s e x o r s e x u a l o r i e n t a t i o n i n t h e p e r f o r m a n c e o f t h e
c o n t r a c t .
O R G A N I Z A T I O N A L C O N F L I C T S O F I N T E R E S T
A n u n f a i r c o m p e t i t i v e a d v a n t a g e c o u l d r e s u l t i f a c o n t r a c t o r w e r e a l l o w e d t o s u b m i t a b i d
o r p r o p o s a l f o r w o r k d e s c r i b e d i n a s p e c i f i c a t i o n o r s t a t e m e n t o f w o r k t h a t t h e c o n t r a c t o r
i t s e l f d e v e l o p e d . F o r t h e p u r p o s e o f e l i m i n a t i n g a p o t e n t i a l u n f a i r c o m p e t i t i v e a d v a n t a g e ,
a n d i n c o m p l i a n c e w i t h a p p l i c a b l e s t a t e a n d f e d e r a l l a w s a n d r e g u l a t i o n s , a c o n t r a c t o r t h a t
d e v e l o p s o r a s s i s t s i n d e v e l o p i n g s p e c i f i c a t i o n s , r e q u i r e m e n t s , s t a t e m e n t s o f w o r k ,
P r o c u r e m e n t P o l i c y M a n u a l 2 1 S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2 .
1 0 6
invitation for bids, and/or request for proposals for a Commission procurement is
excluded from competing for the resultant procurement, unless an appropriate waiver is
issued by the Commission. All waivers will be assessed by the Commission on a case-
by-case basis.
12.0 DUTIES OF COMMISSION STAFF REGARDING PROCURE1\1ENTS
A. General
Procuring goods, services, and contracts for the Commission must be a
cooperative effort, and it will be the responsibility of all Commission staff
involved in procurement to employ sound business judgment and appropriate
standards of ethics and fairness to procure goods and services in a manner most
advantageous to the Cdmmission. All employees and departments are instructed
to follow the procedures set forth in the Manual, as well as any instructions issued
by the Procurement Officer regarding procurements.
B. In order to initiate a procurement action (including amendments, procurements,
exercising of available options, etc.), the user department/project manager should,
at a minimum, provide the Procurement Officer with the following items, as
applicable:
1. Specification, Scope of Services, or Statement of Work. For a new
procurement, a complete and clearly written specification, purchase
description, or statement of work suitable for either competition or for
negotiation with a sole source contractor, if justified.
For competitive procurements, the description must not (for federally
funded procurements) and should not (for non-federally funded
procurements) contain features which unduly restrict competition. The
description may include a statement of the qualitative nature of the
material, product or service to be procured and, when necessary, must set
forth those minimum essential characteristics and standards to which it
must conform if it is to satisfy its intended use. For federally funded
procurements, dDetailed product specifications should be avoided if at all
possible. When it is impractical or uneconomical to make a clear and
accurate description of the technical requirements, a "brand name or
equivalent" description may be used as a means to define the performance
or other salient requirements of procurement. The specific features of the
named brand which must be met by offerors must (for federally funded
procurements) and should (for non-federally fu11ded procurements) be
clearly stated.
2. Changes. Changes to existing contracts, including amendments and
construction change order should comply with the following.
a. Amendments
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advanced pricing arrangement or labor rates/categories included in the
underlying agreement, the user department/project manager should
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p r o v i d e t h e P r o c u r e m e n t O f f i c e r w i t h a c o p y o f t h e f i n a l n e g o t i a t e d
s c o p e o f s e r v i c e s f o r t h e e x t r a w o r k , a s s o c i a t e d p r i c i n g t e r m s , a n d / o r
s c h e d u l e .
b . C o n s t r u c t i o n C h a n g e O r d e r s
C o n s t r u c t i o n c h a n g e o r d e r s s h o u l d f o l l o w t h e p r o c e d u r e s e s t a b l i s h e d
b y t h e C a p i t a l P r o j e c t s D e p a r t m e n t a n d a p p l i c a b l e c o n t r a c t
s p e c i f i c a t i o n s . D o c u m e n t a t i o n o f t h e c h a n g e o r d e r d o e s n o t n e e d t o b e
p r o v i d e d t o t h e P r o c u r e m e n t O f f i c e r , b u t s h o u l d b e m a i n t a i n e d b v t h e
u s e r d e p a r t m e n t / p r o j e c t m a n a g e r a s s p e c i f i e d h e r e i n . I f a c o n s t r u c t i o n
c h a n g e o r d e r h a s b e e n n e g o t i a t e d b a s e d u p o n a n e x i s t i n g a d v a n c e d
� p r i c i n g a r r a n g e m e n t o r l a b o r r a t e s / c a t e g o r i e s i n c l u d e d i n t h e
u n d e r l y i n g a g r e e m e n t , t h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r s h o u l d
m a i n t a i n a r e c o r d o f t h e c h a n g e o r d e r a n d s u p p o r t i n g d o c u m e n t a t i o n i n
t h e p r o j e c t f i l e s i n c l u d i n g a n i n d e p e n d e n t c o s t e s t i m a t e a n d c o s t a n d / o r
p r i c e a n a l y s i s , a s a p p l i c a b l e .
i . A l l c h a n g e o r d e r s m u s t b e s i g n e d b y a C o m m i s s i o n e m p l o y e e w h o
i s a r e g i s t e r e d c i v i l e n g i n e e r .
i i . A n y c h a n g e o r d e r i n e x c e s s o f $ 1 0 0 , 0 0 0 a l s o r e q u i r e s a p p r o v a l b y
t h e E x e c u t i v e D i r e c t o r .
i i i . A n y c h a n g e o r d e r t h a t w i l l i n c r e a s e t h e t o t a l c o n t r a c t v a l u e t o a n
a m o u n t t h a t e x c e e d s t h e c o n t r a c t u a l a u t h o r i t y a p p r o v e d b y t h e
C o m m i s s i o n m a y n o t b e e x e c u t e d u n t i l a d d i t i o n a l c o n t r a c t u a l
a u t h o r i t y h a s b e e n o b t a i n e d t h r o u g h t h e C o m m i s s i o n .
i v . T h e C a p i t a l P r o j e c t s D i r e c t o r i s r e s p o n s i b l e f o r d e t e r m i n i n g t h a t
c h a n g e o r d e r s a r e p r o c e s s e d a n d a p p r o v e d i n a c c o r d a n c e w i t h
d e p a r t m e n t a l a n d c o n t r a c t u a l r e q u i r e m e n t s .
c . C h a n g e s t o F e d e r a l l y F u n d e d C o n t r a c t s
F o r f e d e r a l l y f u n d e d c o n t r a c t s , f i n d i n g s m u s t b e i n c l u d e d i n t h e p r o j e c t
f i l e t h a t t h e c h a n g e i s i n t h e g e n e r a l s c o p e o f t h e o r i g i n a l c o n t r a c t . A
s i g n i f i c a n t c h a n g e i n c o n t r a c t w o r k t h a t c a u s e s a m a j o r d e v i a t i o n f r o m
t h e o r i g i n a l p u r p o s e o f t h e w o r k o r t h e i n t e n d e d m e t h o d o f
a c h i e v e m e n t , o r c a u s e s a r e v i s i o n o f c o n t r a c t w o r k s o e x t e n s i v e ,
s i g n i f i c a n t , o r c u m u l a t i v e t h a t , i n e f f e c t , t h e c o n t r a c t o r i s r e q u i r e d t o
p e r f o r m v e r y d i f f e r e n t w o r k f r o m t h a t d e s c r i b e d i n t h e o r i g i n a l
c o n t r a c t , i s c o n s i d e r e d a " c a r d i n a l c h a n g e " o r " t a g - o n " c o n t r a c t , a n d � i s
n o t p e r m i t t e d .
~ 3 . A g r e e m e n t S u m m a r y S h e e t . T h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r m u s t
p r o v i d e a c o m p l e t e a n d e x e c u t e d A g r e e m e n t S u m m a r y S h e e t f o r a l l
p r o c u r e m e n t a c t i o n s , i n c l u d i n g a p p l i c a b l e s m a l l p u r c h a s e s , f o r m a l
p r o c u r e m e n t s , M O U s , a g r e e m e n t s , c h a n g e o r d e r m o d i f i c a t i o n s a n d t h e
l i k e . T h e A g r e e m e n t S u m m a r y S h e e t i d e n t i f i e s t h e n a t u r e o f f u n d i n g f o r
t h e s u b j e c t g o o d s / s e r v i c e s , p r o v i d e s a r e c o r d t h a t t h e r e q u i r e m e n t w a s
b u d g e t e d a n d p r o p e r l y a p p r o v e d b e f o r e t h e p r o c u r e m e n t p r o c e s s b e g a n ,
P r o c u r e m e n t P o l i c y M a n u a l 2 3
1 0 8
S e p t e m b e r 9 . 2 0 1 5
R e v i s i o n : 2
and ensures that the procurement action is assigned a unique agreement
number for purposes of contract administration, payment, and
recordkeeping.
~. Cost Estimate. The user department/project manager should shall provide
the Procurement Officer with a cost estimate for the anticipated
procurement of goods/services. See paragraph 6.0 above for additional
guidance regarding the development of an independent cost estimate.
454. Justification for Sole Source/Non-competitive Procurement (if applicable).
The user department/project manager must prepare and submit to the
Procurement Officer a written statement recording all the facts that
provide justification for avoiding mandated competitive procurement
practices explicitly defined in this Manual and/or required by relevant
state and federal law in favor of a non-competitive/sole source award. The
Procurement Officer must approve the sole source procurement
methodology before the procurement can proceed.
13.0 INSURANCE
A.
B.
Contractors providing goods and services should be required to carry sufficient
insurance to protect the Commission from third party lawsuits for personal injury
(including death) and property damage. Insurance may also be required for
damage to Commission property and for errors and omissions in the provision of
professional services.
The following types of procurement actions should be reviewed by the
Procurement Officer for appropriate levels, types and limits of coverage on a
case-by-case basis;
1. All operations and non~operational construction contracts.
2. All professional services contracts.
3. All contracts where work will be performed within "50 feet" of railroad.
4. All environmental contracts, including engineering services.
5. All procurement contracts and/or purchase agreements where outside
vendors will be conducting work or performing installation services on
Commission premises.
6. All procurement contracts and/or purchase agreements where outside
vendors will be delivering products to a Commission facility.
C. The contract documents should ensure that Commission contractors will be
required to comply with insurance requirements imposed by state and local
governments.
D. At a minimum, the contract documents should require the contractor and
subcontractor fo carry general liability, workmen's compensation, and automobile
insurance coverages for public works contracts.
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" E . I n c e r t a i n l i m i t e d c a s e s , t h e P r o c u r e m e n t O f f i c e r m a y p e r m i t t h e c o n t r a c t o r t o
s u b s t i t u t e a n a p p r o v e d p r o g r a m o f s e l f - . i n s u r a n c e i n o r d e r t o o b t a i n s u c h a p p r o v a l .
T h e c o n t r a c t o r w i l l h a v e t o d e m o n s t r a t e t h a t i t c a n s u s t a i n t h e p o t e n t i a l l o s s e s
b e i n g s e l f - i n s u r e d .
F . T h e P r o c u r e m e n t O f f i c e r s h o u l d i n c l u d e i n s u r a n c e a n d i n d e m n i f i c a t i o n p r o v i s i o n s
i n e q u i p m e n t , s u p p l y , a n d s e r v i c e s c o n t r a c t s i n a c c o r d a n c e w i t h C o m m i s s i o n
p o l i c i e s d e s c r i b e d h e r e i n . �
1 4 . 0 S U B C O N T R A C T I N G
A . T h e C o m m i s s i o n m a y c o n s i d e r r e q u i r i n g a p r i m e c o n t r a c t o r t o p e r f o r m c e r t a i n
t a s k s o r a m i n i m u m p e r c e n t a g e o f t h e w o r k , i n o r d e r t o e n s u r e t h a t t h e p r i m e
c o n t r a c t o r m a i n t a i n s a s p e c i f i e d d e g r e e o f c o n t r o l o v e r t h e p r o j e c t .
B . A p p r o v a l o f c o n t r a c t o r p r o p o s e d s u b c o n t r a c t o r s u s u a l l y i n v o l v e s a n e v a l u a t i o n o f
t h r e e p r i m a r y a r e a s :
1 . A s s u r a n c e t h a t t h e p r i m e c o n t r a c t o r h a s i n c l u d e d t h e r e q u i r e d " f l o w -
d o w n " p r o v i s i o n s ( c l a u s e s ) f r o m t h e p r i m e c o n t r a c t i n t h e s u b c o n t r a c t .
2 . T h e p r i m e c o n t r a c t o r ' s c o m p l i a n c e w i t h t h e D i s a d v a n t a g e d B u s i n e s s
E n t e r p r i s e ( D B E ) r e q u i r e m e n t s i n i t s p r i m e c o n t r a c t .
3 . A s s u r a n c e t h a t t h e p r i m e c o n t r a c t o r h a s s e l e c t e d i t s c r i t i c a l s u b c o n t r a c t o r s
i n a p r u d e n t f a s h i o n , s o a s t o p r o t e c t t h e C o m m i s s i o n ' s i n t e r e s t s .
" 1 5 . 0 . D E T E R M I N A T I O N O F F A I R A N D R E A S O N A B L E P R I C E
A . T h e P r o c u r e m e n t O f f i c e r s h o u l d d e t e r m i n e , i n w r i t i n g , t h a t t h e p r i c e t o b e p a i d t o
t h e s u c c e s s f u l o f f e r o r i s f a i r a n d r e a s o n a b l e . T y p i c a l l y , a d e q u a t e p r i c e
c o m p e t i t i o n i s s u f f i c i e n t t o e s t a b l i s h p r i c e r e a s o n a b l e n e s s ; h o w e v e r , p r i c e
r e a s o n a b l e n e s s m a y a l s o b e e s t a b l i s h e d t h r o u g h :
"
1 . P r i c e s e s t a b l i s h e d b y l a w o r r e g u l a t i o n ;
2 . P u b l i s h e d c a t a l o g o r m a r k e t p r i c e f o r c o m m e r c i a l p r o d u c t s o l d t o t h e
p u b l i c i n s u b s t a n t i a l q u a n t i t i e s ;
3 . P r e v i o u s o r r e l e v a n t h i s t o r i c a l p r i c i n g f o r s a m e o r s i m i l a r t e r m s ;
4 . V a l i d c o s t e s t i m a t e ;
5 . V a l u e a n a l y s i s ; o r
6 . C o s t / p r i c e a n a l y s i s .
B . S i n g l e O f f e r / L a c k o f A d e q u a t e C o m p e t i t i o n
1 . U p o n r e c e i v i n g a s i n g l e b i d o r s i n g l e p r o p o s a l i n r e s p o n s e t o a s o l i c i t a t i o n ,
t h e P r o c u r e m e n t O f f i c e r s h o u l d d e t e r m i n e i f c o m p e t i t i o n w a s a d e q u a t e .
a . S u c h d e t e r m i n a t i o n s h o u l d i n c l u d e a r e v i e w o f t h e s p e c i f i c a t i o n s
f o r u n d u e r e s t r i c t i v e n e s s a n d m a y i n c l u d e a s u r v e y o f p o t e n t i a l
s o u r c e s t h a t c h o s e n o t t o s u b m i t a b i d o r p r o p o s a l .
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S e p t e m b e r 9 . 2 0 1 5
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b. If the results of the review are that the scope of work was so
restrictive that only one firm could have responded, then there is a
lack of competition. The Procurement Officer should ( 1) cancel
and re-procure the solicitation or (2) treat the solicitation as a sole
source procurement, if it meets the requirements of Chapter 7 of
this Manual.
c. If the results of the review are that the scope of work was not
restrictive and more than one firm could have responded, then
there is adequate competition. The Procurement Officer may
recommend an award of the agreement to the single offeror, as
determined by the Commission, in accordance with this Manual
and in accordance with applicable legal requirements.
2. When the price variance between multiple responses reflects a lack of
adequate competition, the Procurement Officer may re-solicit quotes or, if
appropriate, recommend an award of the agreement to the lowest or best
offeror, as determined by the Commission, in accordance with this Manual
and in accordance with applicable legal requirements.
3. A recommendation for award under either of the above circumstances
should include a statement in the contract file giving the basis for the
detennination (e.g., that there was adequate competition and/or the pricing
terms are fair and reasonable).
CONTRACT APPROVAL, AW ARD, AND EXECUTION
A. Following authorization for contract award by the Commission, the following
actions should be taken:
1. The Procurement Officer requests all Commission required documents and
contract contingency requirement (e.g., bonds, proof of insurance) from
the successful contractor.
2. The Procurement Officer conforms and sends copies of the final contract
or amendment to the contractor for signature, and obtains the appropriate
Commission authorization by ensuring full execution of the contract.
3. After full execution of the contract and the contractor's submittal of the
required contract contingency items, unless otherwise agreed, the
Procurement Officer coordinates with the user department/project
manager to prepare a "Notice to Proceed" letter, if required.
4. The Procurement Officer transmits a fully executed original copy of the
contract to the contractor. Conformed copies should be sent to the project
manager for use in the administration of the contract.
5. Contract Administration Responsibilities
a. The user department/project manager conducts all further coordination
on technical issues between the contractor and the Commission,
subsequent to the issuance of the "Notice to Proceed" letter.
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b . I s s u e s a f f e c t i n g t h e b u s i n e s s o r l e g a l t e r m s i n t h e c o n t r a c t a n d / o r
r e q u e s t s f o r m o d i f i c a t i o n o r s u p p l e m e n t a l a g r e e m e n t s t o t h e c o n t r a c t
s h o u l d i m m e d i a t e l y b e b r o u g h t t o t h e a t t e n t i o n o f t h e P r o c u r e m e n t
O f f i c e r .
c . T h e c o n t r a c t a n d a l l d o c u m e n t s p e r t a i n i n g t h e r e t o s h o u l d b e
m a i n t a i n e d b y t h e P r o c u r e m e n t O f f i c e r , e x c e p t f o r c o n s t r u c t i o n c h a n g e
o r d e r s w h i c h w i l l b e m a i n t a i n e d b y t h e p r o j e c t m a n a g e m e n t t e a m .
1 7 . 0 P R O T E S T P R O C E D U R E S
A . U n d e r f o r m a l p r o c u r e m e n t p r o c e s s e s d e s c r i b e d u n d e r t h i s M a n u a l , a n i n t e r e s t e d
p a r t y t h a t h a s t i m e l y s u b m i t t e d a b i d o r p r o p o s a l i n r e s p o n s e t o a n y p r o c u r e m e n t
o f t h e C o m m i s s i o n m a y f i l e a p r o t e s t o b j e c t i n g t o t h e a w a r d o f a c o n t r a c t .
B . I n o r d e r f o r a p r o t e s t t o b e c o n s i d e r e d p r o p e r l y a n d t i m e l y f i l e d , t h e p r o t e s t m u s t :
1 .
2 .
B e f i l e d i n w r i t i n g w i t h t h e E x e c u t i v e D i r e c t o r o f t h e C o m m i s s i o n , w i t h i n
s e v e n ( 7 ) c a l e n d a r d a y s a f t e r ( i ) a l l r e q u e s t s f o r c l a r i f i c a t i o n s a n d r e q u e s t s
f o r a p p r o v e d e q u a l s h a v e b e e n a n s w e r e d b y t h e C o m m i s s i o n o r , i f n o
r e q u e s t s f o r c l a r i f i c a t i o n o r a p p r o v e d e q u a l s a r e r e c e i v e d , a f t e r t h e p e r i o d
f o r r e q u e s t s f o r c l a r i f i c a t i . o n s o r a p p r o v e d e q u a l s h a s c l o s e d ; ( i i ) a f t e r t h e
C o m m i s s i o n t a k e s a c t i o n , o r s u c h o t h e r t i m e p e r i o d a s m a y b e s p e c i f i e d i n
t h e s o l i c i t a t i o n d o c u m e n t ; o r ( i i i ) t h e d a t e c e r t a i n c o n t a i n e d i n t h e
s o l i c i t a t i o n f o r a n y s o l i c i t a t i o n f o r w h i c h a c o n t r a c t a w a r d i s n o t m a d e b y
t h e C o m m i s s i o n .
B e f i l e d b y a n a c t u a l b i d d e r o r p r o p o s e r r e s p o n d i n g t o t h e p r o c u r e m e n t
a n d s i g n e d b y a p r o p e r l y a u t h o r i z e d r e p r e s e n t a t i v e . N o o t h e r p a r t y h a s
s t a n d i n g t o p r o t e s t o r i s c o n s i d e r e d a n i n t e r e s t e d p a r t y .
3 . I d e n t i f y t h e s p e c i f i c p r o c u r e m e n t n u m b e r . i n v o l v e d .
4 . I d e n t i f y t h e s p e c i f i c r e c o m m e n d e d a c t i o n o r d e c i s i o n b e i n g p r o t e s t e d .
5 . S p e c i f y i n d e t a i l t h e g r o u n d s f o r t h e p r o t e s t , t h e f a c t s s u p p o r t i n g t h e
p r o t e s t a n d t h e s t a t u s o f t h e p r o t e s t e r .
6 . I n c l u d e a l l r e l e v a n t s u p p o r t i n g d o c u m e n t a t i o n w i t h t h e p r o t e s t a t t h e t i m e
o f s u b m i t t a l .
7 . D e s c r i b e t h e r e s o l u t i o n t o t h e p r o t e s t d e s i r e d b y t h e p r o t e s t i n g p a r t y .
I f a p r o t e s t d o e s n o t c o m p l y w i t h e a c h o f t h e s e v e n ( 7 ) r e q u i r e m e n t s l i s t e d a b o v e ,
t h e p r o t e s t w i l l n o t b e c o n s i d e r e d a n d w i l l b e r e t u r n e d t o t h e p r o t e s t e r .
C . T h e P r o c u r e m e n t O f f i c e r w i l l a t t e m p t t o r e s o l v e a p r o p e r l y f i l e d p r o t e s t o r
p e r f o r m a d d i t i o n a l f a c t - f i n d i n g , i n c l u d i n g e s t a b l i s h i n g a p r o t e s t e v a l u a t i o n t e a m
t o e v a l u a t e t h e m e r i t s o f t h e p r o t e s t . T h e P r o c u r e m e n t O f f i c e r , i n c o n s u l t a t i o n
w i t h t h e C o m m i s s i o n ' s G e n e r a l C o u n s e l , w i l l p r e p a r e a r e c o m m e n d e d r e s o l u t i o n
o f t h e p r o t e s t f o r c o n s i d e r a t i o n b y t h e E x e c u t i v e D i r e c t o r . T h e E x e c u t i v e
D i r e c t o r w i l l r e v i e w t h e r e c o m m e n d a t i o n o f t h e e v a l u a t i o n t e a m a n d w i l l r e n d e r a
d e t e r m i n a t i o n t o u p h o l d o r d e n y t h e p r o t e s t .
I P r o c u r e m e n t P o l i c y M a n u a l 2 7
1 1 2
S e p t e m b e r 9 . 2 0 1 5
R e v i s i o n : 2
. .
"
D . I f t h e E x e c u t i v e D i r e c t o r ' s d e c i s i o n i s t o d e n y t h e p r o t e s t , t h e s o l i c i t a t i o n m a y b e
c o n t i n u e d w i t h o u t f u r t h e r d e l a y o r t h e c o n t r a c t w i l l b e r e c o m m e n d e d t o t h e
C o m m i s s i o n f o r a w a r d , o r e x e c u t e d , i f p r e v i o u s l y a w a r d e d b y t h e C o m m i s s i o n
s u b j e c t t o r e s o l u t i o n o f t h e p r o t e s t . I f t h e E x e c u t i v e D i r e c t o r ' s d e c i s i o n i s t o
u p h o l d t h e p r o t e s t , a r e c o m m e n d a t i o n w i l l b e m a d e t o t h e C o m m i s s i o n t o a m e n d
t h e s o l i c i t a t i o n a n d t h e d a t e f o r r e c e i p t o f p r o p o s a l s o r b i d s , r e j e c t a l l p r o p o s a l s o r
b i d s , c a n c e l t h e r e q u e s t f o r p r o p o s a l s o r i n v i t a t i o n f o r b i d s a n d s o l i c i t n e w
p r o p o s a l s o r b i d s , a w a r d t h e c o n t r a c t t o a n o t h e r p r o p o s e r , o r o t h e r s u c h a c t i o n s a s
h e / s h e d e e m s a p p r o p r i a t e .
E . T h e E x e c u t i v e D i r e c t o r ' s d e c i s i o n s h a l l b e f i n a l , a n d t h e r e s h a l l b e n o f u r t h e r
a d m i n i s t r a t i v e r e c o u r s e a t t h e l o c a l l e v e l , e x c e p t f o r p r o t e s t s r e l a t e d t o f e d e r a l l y
f u n d e d p r o c u r e m e n t s .
F . T h e p r o c e d u r e s s e t f o r t h i n t h i s C h a p t e r 2 , S e c t i o n 1 7 . 0 a r e n o t i n t e n d e d t o r e d u c e
o r r e s t r i c t p r o t e s t r i g h t s s p e c i f i c a l l y p r o v i d e d u n d e r a p p l i c a b l e f u n d i n g
a g r e e m e n t s , o r s t a t e o r f e d e r a l l a w s a u t h o r i z i n g t h e u s e o f m o n e y f u n d i n g
a p p l i c a b l e c o n t r a c t s .
G .
1 . I ~ a n y p r o c u r e m e n t i n v o l v i n g F T A f u n d s , t h e P r o c u r e m e n t O f f i c e r s h a l l
d i s c l o s e i n f o r m a t i o n r e g a r d i n g t h e p r o t e s t t o F T A a n d s h a l l k e e p F T A
i n f o r m e d a b o u t t h e s t a t u s o f t h e p r o t e s t .
2 . A n i n t e r e s t e d p a r t y t h a t h a s f i l e d a p r o t e s t m u s t e x h a u s t a l l a d m i n i s t r a t i v e
r e m e d i e s w i t h t h e C o m m i s s i o n b e f o r e p u r s u i n g a p r o t e s t w i t h F T A .
A . d e b r i e f w i l l b e a v a i l a b l e f o r p r o p o s e r s t o w h o m a w a r d w a s n o t m a d e , f o r a
p e r i o d o f t e n ( 1 0 ) d a y s f o l l o w i n g a w a r d o f t h e c o n t r a c t b y t h e C o m m i s s i o n .
1 8 . 0 P U B L I C R E C O R D S R E Q U E S T S
A l l r e q u e s t s f o r p r o c u r e m e n t r e l a t e d r e c o r d s a n d / o r i n f o r m a t i o n m u s t b e s u b m i t t e d t o t h e
C o m m i s s i p n ' s O f f i c e a n d B o a r d S e r v i c ; e s M a n a g e r f o r a p p r o p r i a t e a c t i o n . P r o c u r e m e n t
r e l a t e d r e c o r d s s h o u l d n o t b e d i s c l o s e d a s p u b l i c i n f o r m a t i o n u n t i l s t a f f r e c o m m e n d a t i o n
f o r a w a r d h a s b e e n f o r w a r d e d t o a l l i n t e r e s t e d p a r t i e s o r a s o t h e r w i s e a p p r o p r i a t e u n d e r
t h e C a l i f o r n i a P u b l i c R e c o r d s A c t a n d a p p l i c a b l e s t a t e a n d f e d e r a l l a w s , g u i d e l i n e s a n d
r e q u i r e m e n t s .
I P r o c u r e m e n t P o l i c y M a n u a l 2 8
1 1 3
S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2 .
"
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C H A P T E R 3 - C O M P E T I T I V E S E A L E D B I D S ( " L O W B I D " )
A . P U C � 1 3 0 2 3 2 r e q u i r e s t h a t t h e p u r c h a s e o f a l l s u p p l i e s , e q u i p m e n t , a n d
m a t e r i a l s , a n d t h e c o n s t r u c t i o n o f a l l f a c i l i t i e s a n d w o r k s , w h e n t h e e x p e n d i t u r e
r e q u i r e d e x c e e d s t w e n t y - f i v e t h o u s a n d d o l l a r s ( $ 2 5 , 0 0 0 ) , m u s t b e b y c o m p e t i t i v e
s e a l e d b i d d i n g , a l s o k n o w n a s " l o w b i d " , c o n t r a c t i n g , w i t h t h e c o n t r a c t l e t t o t h e
l o w e s t r e s p o n s i v e , r e s p o n s i b l e b i d d e r . N o t i c e r e q u e s t i n g b i d s m u s t b e p u b l i s h e d
i n a t l e a s t o n e n e w s p a p e r o f g e n e r a l c i r c u l a t i o n . T h e p u b l i c a t i o n m u s t b e m a d e a t
l e a s t t e n ( 1 0 ) d a y s b e f o r e t h e d a t e f o r r e c e i p t o f b i d s , h o w e v e r , b a s e d o n t h e
n a t u r e o f t h e p r o c u r e m e n t , a l o n g e r p e r i o d o f t i m e s h a l l b e p r o v i d e d , a s n e c e s s a r y ,
t o e n s u r e t h a t b i d d e r s a r e a l l o w e d a d e q u a t e a n d s u f f i c i e n t t i m e t o p r e p a r e b i d s
b e f o r e t h e d a t e o f b i d o p e n i n g . T h e r e s u l t i n g c o n t r a c t w i l l b e a f i x e d p r i c e
c o n t r a c t .
B . I n o r d e r f o r c o m p e t i t i v e s e a l e d b i d d i n g t o b e m o s t e f f e c t i v e , t h e f o l l o w i n g
c o n d i t i o n s s h o u l d b e p r e s e n t i n t h e d e v e l o p m e n t o f a n I n v i t a t i o n f o r B i d s ( I F B ) :
1 . A c o m p l e t e , a d e q u a t e a n d s u f f i c i e n t l y g e n e r i c s p e c i f i c a t i o n i s d e v e l o p e d ;
2 . A d e q u a t e c o m p e t i t i o n i s a v a i l a b l e i n t h e m a r k e t p l a c e ( t w o o r m o r e
r e s p o n s i v e a n d r e s p o n s i b l e b i d d e r s w i l l c o m p e t e ) ; a n d
3 . T h e p r o c u r e m e n t l e n d s i t s e l f t o a f i r m - f i x e d p r i c e c o n t r a c t .
C . D i s c u s s i o n s a n d C o m m u n i c a t i o n s
1 . B i d s s h a l l b e e v a l u a t e d w i t h o u t d i s c u s s i o n s w i t h b i d d e r s .
2 . I n f o r m a t i o n c o n c e r n i n g p r o p o s e d p r o c u r e m e n t s s h o u l d n o t b e r e l e a s e d
o u t s i d e t h e C o m m i s s i o n b e f o r e a n I F B i s r e l e a s e d , e x c e p t f o r p r e -
s o l i c i t a t i o n n o t i c e s a n d p u b l i c l y a v a i l a b l e g e n e r a l p r o j e c t i n f o r m a t i o n .
D . P r e - B i d C o n f e r e n c e s
1 . T h e C o n t r a c t i n g O f f i c e r m a y u s e p r e - b i d c o n f e r e n c e s t o e x p l a i n
p r o c u r e m e n t r e q u i r e m e n t s .
2 . I f t h e C o m m i s s i o n r e q u i r e s a n y t y p e o f m a n d a t o r y p r e - b i d c o n f e r e n c e , s i t e
v i s i t , o r m e e t i n g , t h e I F B s h o u l d i n c l u d e t h e t i m e , d a t e , a n d l o c a t i o n o f t h e
m a n d a t o r y p r e - b i d s i t e v i s i t , c o n f e r e n c e o r m e e t i n g , a n d w h e n a n d w h e r e
p r o j e c t d o c u m e n t s , i n c l u d i n g f i n a l p l a n s a n d s p e c i f i c a t i o n s a r e a v a i l a b l e .
A n y m a n d a t o r y p r e - b i d s i t e v i s i t , c o n f e r e n c e o r m e e t i n g s h o u l d b e n o
s o o n e r t h a n a m i n i m u m o f f i v e ( 5 ) c a l e n d a r d a y s f o l l o w i n g t h e p u b l i c a t i o n
o f t h e I F B .
E . B i d A d d e n d a
1 . I f i t b e c o m e s n e c e s s a r y t o m a k e c h a n g e s i n q u a n t i t y , s p e c i f i c a t i o n s ,
d e l i v e r y s c h e d u l e s , o p e n i n g d a t e s , o r o t h e r i t e m s , o r t o c o r r e c t a d e f e c t i v e
o r a m b i g u o u s I F B , t h e c h a n g e s h o u l d b e a c c o m p l i s h e d b y a d d e n d u m o f
t h e I F B .
2 . A d d e n d a t o a n I F B s h o u l d b e i d e n t i f i e d a s s u c h a n d s h o u l d r e q u i r e t h e
b i d d e r t o a c k n o w l e d g e r e c e i p t o f a l l a d d e n d a i s s u e d .
P r o c u r e m e n t P o l i c y M a n u a l 2 9 S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2
1 1 4
F. Time Of Bid Receipt
The IFB should specify a time for receipt of bids. Bids must be received in the
office designated in the IFB not later than the time identified in the IFB.
G. Late Bids
Unless otherwise specified in a particular bid solicitation, bids are considered late
based on the time clock at the 3rd floor Commission Receptionist Desk, located at
4080 Lemon Street, Riverside, CA 92501. Bids are considered late if the time
stamped by the Commission upon receipt of the bid is later than the deadline/time
identified in the IFB. Late bids will not be accepted by the Commission, unless a
bid is late owing solely to Commission mishandling or some other legitimate
extenuating factor, as determined in the Commission's sole discretion.
H. Receipt Of Bids
As bids are received, the Procurement Officer should secure and safeguard the
bids until the established time for bid opening.
I. Opening Of Bids
J.
The Procurement Officer will coordinate the bid opening. All bids over $25,000
for supplies, equipment, and materials, and the construction of all facilities and
works received prior to the bid openiflgsubmission deadline will be publicly
opened, read aloud to the persons present, and recorded. Bid opening
documentation should include the date,. time, and place of bid opening and a
tabulation of bidder names and related bid amount. Such bid opening
documentation should include the signature of at least one witness.
Recording Of Bids
Construction bids over the small purchase threshold of $25,000 that are publicly
opened will be recorded on a bid summary or bid tabulation sheet. The
Procurement Officer should certify the accuracy of the bid summary sheet by
placing his/her signature thereon. The Commission's Procurement Officer should
ensure. that these .results are posted on the Commission internet site within a
reasonable time after bid opening.
K. Tie Bids_
If two or more respon~ible and responsive bids are received for the same total or
unit price, quality and service being equal, the Commission meyshall, unless the
Commission determines to reject all bids and conduct a new procurement. ,--at-its-
discretion, do any of the follo'NiHg:
Aeoept the eBe it chooses;
Aecept the lowest bid made by negotiation vlith the tiea biaders; or.
Establish establish a date and time to draw lots, which meyshall be accomplished
by tossing a coin or pulling bidder names out of a hat, to determine the winner. If.
this process is seleeted, tThethe Commission sfl.e&l.Gshall:
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1 . A d v i s e t h e t i e d b i d d e r s i n w r i t i n g t h a t a t i e h a s o c c u r r e d , a d v i s e t h e m a
w i n n e r w i l l b e d e t e r m i n e d b y d r a w i n g l o t s , a n d i n v i t e t h e m t o a t t e n d
t h e d r a w i n g .
L C o n d u c t t h e d r a w i n g o f l o t s o n t h e d a t e a n d t i m e p r e v i o u s l y
e s t a b l i s h e d w i t h a t l e a s t t w o i n d i v i d u a l s a s w i t n e s s e s . T h e
p r o c u r e m e n t f i l e s h o u l d r e f l e c t t h e n a m e s , t i t l e s , a n d d e p a r t m e n t s o f
t h e w i t n e s s e s . I f t h e w i t n e s s e s a r e n o t C o m m i s s i o n s t a f f , t h e n a m e ,
o r g a n i z a t i o n , a d d r e s s , a n d t e l e p h o n e n u m b e r o f t h e i n d i v i d u a l s s h o u l d
b e l i s t e d .
3 . D e c l a r e t h e w i n n e r o f t h e d r a w i n g o f l o t s a s t h e a p p a r e n t l o w b i d d e r
f o r b i d e v a l u a t i o n a n d a w a r d p u r p o s e s .
L . A l t e r n a t i v e S o u r c e s o f P r o c u r e m e n t A u t h o r i t y .
N o t w i t h s t a n d i n g t h e r e g u i r e m e n t s o f P U C � 1 3 0 2 3 2 . a n d t h e p r o v i s i o n s s e t f o r t h
i n t h i s C h a p t e r , t h e C o m m i s s i o n m a y u s e C o o p e r a t i v e A g r e e m e n t s ( a s d e s c r i b e d
i n C h a p t e r l , S e c t i o n 6 . 0 ) w h e r e s u c h u s e i s o t h e r w i s e p e r m i t t e d b y l a w .
I P r o c u r e m e n t P o l i c y M a n u a l 3 1
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R e v i s i o n : 2 .
CHAPTER 4 -DESIGN-BUILD CONTRACTS
1.0 PURPOSE
A. As set forth in Public Contract Code (PCC) Section 6800 et seq., the legislature
has-determined that the design-build method of procurement should be evaluated
for the purposes of exploring whether the potential exists for reduced project
costs, expedited project completion, or design features that are not achievable
through the traditional design-bid-build method. The Commission has beenwas
selected, as one of a limited number of participants, to participate in the Design-
Build demonstration program with the SR-91 Corridor Improvement Project (SR-
91 CIP).
B. As set forth in PCC Section 6820, et. seq., the Commission is authorized to utilize
Design-Build for projects on or adjacent to the state highway system, including
related non-highway portions of the project, based on either best value or lowest
responsible bid.
BC. For the purposes of this Chapter, "Design-Build" means a method of procuring
design and construction from a single source. The selection of the single source
occurs before the development of complete plans and specifications.
2.0 PROCEDURES FOR DESIGN-BUILD CONTRACTS
A. The Executive Director may adopt any lawful methods, procedures and criteria
that he or she determines are in the best interest of the Commission.
B. The Toll Program Director, through coordination with the Procurement Officer,
will prepare documents for the solicitation of proposals for-the--
SR 91 GIP Design-Build proe1:1rementprocurements.
C. The documents prepared for the SR 91 GIP Design-Build
prooHFementprocurements shall control over any conflicting provisions contained
herein.
D. The Commission shall use a procurement method permitted by law and
appropriate for the services (design v. construction) having the greatest cost, even
though other necessary services would not typically be procured by that method.
1. The use of the Design-Build procurement method for PTA-funded projects
shall comply with FTA Circular 4220.lf, Section Vl.3.h.
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C H A P T E R 5 - C O M P E T I T I V E L Y N E G O T I A T E D P R O C U R E M E N T S
1 . 0 N E G O T I A T E D P R O C U R E M E N T S - G E N E R A L
A . T h i s C h a p t e r o u t l i n e s t h e C o m m i s s i o n ' s p r o c e d u r e s f o r c o m p e t i t i v e l y n e g o t i a t e d
p r o c u r e m e n t s f o r c o n t r a c t s :
1 . N o t l e g a l l y r e q u i r e d t o b e p r o c u r e d t h r o u g h t h e l o w - b i d c o m p e t i t i v e
p r o c u r e m e n t m e t h o d p u r s u a n t t o P U C � 1 3 0 2 3 2 ; a n d
2 . I n t e n d e d t o b e a w a r d e d o n t h e b a s i s o f b o t h p r i c e a n d n o n - p r i c e f a c t o r s .
B . A p r o c u r e m e n t i s " n e g o t i a t e d " i f d i s c u s s i o n s , n e g o t i a t i o n s , o r o t h e r e x c h a n g e s
b e t w e e n t h e C o m m i s s i o n a n d t h e o f f e r o r s a r e a n t i c i p a t e d a n d p l a n n e d i n o r d e r t o
m a x i m i z e t h e C o m m i s s i o n ' s a b i l i t y t o c o m m u n i c a t e , u n d e r s t a n d , a n d o b t a i n t h e
b e s t v a l u e f o r c o n t r a c t a w a r d .
c .
1 . T h e e x c h a n g e s i n v o I v e b a r g a i n i n g , p e r s u a s i o n , a l t e r a t i o n o f a s s u m p t i o n s
a n d p o s i t i o n s , a n d g i v e - a n d - t a k e a p p l i e d t o p r i c e , s c h e d u l e , t e c h n i c a l
r e q u i r e m e n t s , t y p e o f c o n t r a c t , a n d o t h e r p r o p o s e d t e r m s .
2 . T h e e x c h a n g e s a f t e r e s t a b l i s h m e n t o f t h e c o m p e t i t i v e r a n g e o f p r i c e a n d
t e r m s a r e d o n e w i t h t h e i n t e n t o f a l l o w i n g t h e o f f e r o r t o r e v i s e i t s
p r o p o s a l , o n c e a n d p o t e n t i a l l y s e v e r a l t i m e s .
T h o u g h n o t a n a l l - i n c l u s i v e l i s t i n g , c o m p e t i t i v e l y n e g o t i a t e d p r o c u r e m e n t s c a n b e
u s e d f o r t h e f o l l o w i n g t y p e s o f p r o c u r e m e n t s :
1 . P r o f e s s i o n a l s e r v i c e s c o n t r a c t s f o r n o n - a r c h i t e c t - e n g i n e e r r e l a t e d s e r v i c e s ;
m i s c e l l a n e o u s s e r v i c e c o n t r a c t s ;
2 . A r c h i t e c t - E n g i n e e r a n d r e l a t e d s e r v i c e s c o n t r a c t s a s f u r t h e r d e f i n e d a n d
s u b j e c t t o t h e l i m i t a t i o n s s p e c i f i e d i n S e c t i o n 6 . 0 o f t h i s C h a p t e r ;
3 . S p e c i a l i z e d e q u i p m e n t , c o m p u t e r s , t e l e c o m m u n i c a t i o n s e q u i p m e n t ,
m i c r o w a v e e q u i p m e n t a n d o t h e r r e l a t e d e l e c t r o n i c . e q u i p m e n t a n d
a p p a r a t u s ; o r
4 . B e s t V a l u e , D e s i g n - B u i l d c o n t r a c t s d e s c r i b e d i n C h a p t e r 4 .
2 . 0 S O U R C E S E L E C T I O N T E C H N I Q U E S
A . T h e P r o c u r e m e n t O f f i c e r c a n c h o o s e f r o m a r a n g e o f s o u r c e s e l e c t i o n t e c h n i q u e s
f o r t h e c o m p e t i t i v e l y n e g o t i a t e d p r o c e s s b a s e d o n :
1 . W h a t i s s u i t a b l e f o r t h e s p e c i f i c c i r c u m s t a n c e s o f a r e q u i r e m e n t , a n d
2 . W h i c h t e c h n i q u e p r o v i d e s t h e b e s t o p p o r t u n i t y t o t r a d e o f f p r i c e / c o s t a n d
q u a l i t a t i v e b e n e f i t s i n o r d e r t o g a i n t h e b e s t v a l u e f o r t h e C o m m i s s i o n .
B . I n a c q u i s i t i o n s w h e r e t h e r e q u i r e m e n t i s c l e a r l y d e f i n a b l e a n d t h e r i s k o f
u n s u c c e s s f u l c o n t r a c t p e r f o r m a n c e i s m i n i m a l , a n d e x c l u d i n g c o n t r a c t s f o r
A r c h i t e c t - E n g i n e e r a n d r e l a t e d s e r v i c e s , c o s t o r p r i c e m a y p l a y a d o m i n a n t r o l e a s
a s i g n i f i c a n t l y i m p o r t a n t e v a l u a t i o n f a c t o r f o r a w a r d .
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3.0
c. On the other hand, the less definitive the requirement, a requirement for technical
superiority, more development work required, or the greater the performance risk,
then the technical or past performance considerations play a more dominant role
as significantly important evaluation factors for award.
D. The Commission obtains best value in negotiated acquisitions by using any one or
a combination of selection approaches wherein the relative importance of cost or
price may vary with other non-cost or price factor(s). The Procurement Officer
and user department/project manager ~shall select an approach that will
provide the Commission with the best offer based on the requirements, and on
applicable legal requirements.
E. All evaluation factors associated with a particular proposal shettkishall be
identified along with their relative importance. The Procurement Officer, in
cooperation with the user department/project manager, may utilize explicit
factors, price performance trade off, technically qualified/lowest price or other
reasonable and appropriate means of evaluating proposers.
F. Proposals will be solicited from an adequate number of qualified sources. In
determining sources to solicit, the Procurement Officer should use all reasonable
means available to ensure that an adequate number of potential qualified
proposers receive the solicitation in order to obtain maximum fair and open
competition.
PROPOSAL EVALUATION
A. The ~valuation factors that will be considered in evaluating proposals shettkishall
be tailored to each procurement and ~shall include only those factors that
will have an impact on the source selection decision. The evaluation factors that
apply to a particular procurement and the relative importance of those factors are
within the broad discretion of the Procurement Officer and/or the user
department/project manager.
B. The Procurement Officer mayshall establish a formal evaluation committee, of at
least two persons, referred to as the "Evaluation Committee;{'. whleh The size of
an evaluation committee should be ( l) based on the size and complexity of the
goods or services being procured and (2) well balanced and represented by
individuals involved with the procurement and/or affected by the goods or
services being procured; The Evaluation Committee will be charged with
responsibility for evaluating proposals, short listing firms, establishing a
competitive range, and/or recommending a firm or firms for contract award.
1. Personnel engaged in the evaluation process shettkishall not discuss or
reveal information concerning the evaluations except to those individuals
participating in the same proceedings and only to the extent that
information is required in connection with such proceedings.
2. Divulging information during the evaluation, selection, and negotiation
phases to offerors or to personnel not having a need to know is prohibited
as it could jeopardize the evaluation process and resultant award.
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C . T h e E v a l u a t i o n C o m m i t t e e w i l l e v a l u a t e e a c h p r o p o s a l i n a c c o r d a n c e w i t h t h e
e v a l u a t i o n c r i t e r i a i n t h e s o l i c i t a t i o n . T h e E v a l u a t i o n C o m m i t t e e ' s s e l e c t i o n
d e c i s i o n i s s u b j e c t t o t h e f i n a l a p p r o v a l o f t h e C o m m i s s i o n o r t h e E x e c u t i v e
D i r e c t o r , a s r e q u i r e d u n d e r t h i s M a n u a l .
4 . 0 R E J E C T I O N O F P R O P O S A L S
5 . 0
6 . 0
A . T h e E v a l u a t i o n C o m m i t t e e m a y r e j e c t a l l p r o p o s a l s r e c e i v e d t h a t a r e d e t e r m i n e d
n o t t o b e i n t h e c o m p e t i t i v e r a n g e , i n c l u d i n g t h o s e p r o p o s a l s m a d e b y o f f e r o r s
w h o r e f u s e t o e x e c u t e a n y r e a s o n a b l y r e q u i r e d r e p r e s e n t a t i o n s a n d / o r
c e r t i f i c a t i o n s .
B . T h e C o m m i s s i o n , b a s e d u p o n t h e r e c o m m e n d a t i o n o f t h e E v a l u a t i o n C o m m i t t e e
o r t h e E x e c u t i v e D i r e c t o r , m a y r e j e c t a n y o r a l l p r o p o s a l s r e c e i v e d . T h e
E v a l u a t i o n C o m m i t t e e o r E x e c u t i v e D i r e c t o r m a y r e c o m m e n d r e j e c t i o n b y t h e
C o m m i s s i o n b e c a u s e :
1 . A l l o t h e r w i s e a c c e p t a b l e p r o p o s a l s r e c e i v e d a r e a t u n r e a s o n a b l e p r i c e s ;
2 . T h e p r o p o s a l s w e r e n o t i n d e p e n d e n t l y a r r i v e d a t i n o p e n c o m p e t i t i o n ,
w e r e c o l l u s i v e o r w e r e s u b m i t t e d i n b a d f a i t h ; o r
3 . F o r o t h e r r e a s o n s , r e j e c t i o n i s c l e a r l y i n t h e C o m m i s s i o n ' s b e s t i n t e r e s t .
N E G O T I A T I O N ; S E L E C T I O N
T h e m e t h o d s a n d p r o c e d u r e s f o r s e l e c t i o n a n d n e g o t i a t i o n w i l l b e d e t e r m i n e d b y t h e
P r o c u r e m e n t O f f i c e r , i n c o o r d i n a t i o n w i t h t h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r , a n d s e t
f o r t h i n t h e r e q u e s t f o r p r o p o s a l s .
S P E C I A L P R O V I S I O N S A P P L I C A B L E T O A R C l l l T E C T - E N G I N E E R A N D
R E L A T E D S E R V I C E S
A . T h i s S e c t i o n p r e s c r i b e s g u i d e l i n e s a n d r e q u i r e m e n t s f o r t h e p r o c u r e m e n t o f
A r c h i t e c t u r a l - E n g i n e e r i n g ( " A - E " ) a n d r e l a t e d s e r v i c e s . A - E S e r v i c e s a r e d e f i n e d
a s p r o f e s s i o n a l s e r v i c e s o f a n a r c h i t e c t u r a l o r e n g i n e e r i n g n a t u r e t h a t a r e r e q u i r e d
b y l a w t o b e p e r f o r m e d b y a r e g i s t e r e d o r l i c e n s e d a r c h i t e c t o r e n g i n e e r . R e l a t e d
s e r v i c e s i n c l u d e : l a n d s u r v e y i n g a n d c o n s t r u c t i o n p r o j e c t m a n a g e m e n t . F o r t h e
p r o c u r e m e n t o f A - E a n d r e l a t e d s e r v i c e s , t h e P r o c u r e m e n t O f f i c e r s h & H l a s h a l l
f o l l o w t h e p r o c e d u r e s s e t f o r t h i n t h i s S e c t i o n 6 . 0 , i n a d d i t i o n t o t h e p e r t i n e n t
p r o c e d u r e s s e t f o r t h e l s e w h e r e i n t h i s C h a p t e r .
B . I f t h e p r o c u r e m e n t i s f o r A - E a n d r e l a t e d s e r v i c e s , t h e s e l e c t i o n m u s t b e b a s e d o n
t h e d e m o n s t r a t e d c o m p e t e n c e a n d q u a l i f i c a t i o n s o f p r o s p e c t i v e c o n t r a c t o r s , a n d
s h o u l d f o l l o w t h e p r o c e d u r e s s e t f o r t h i n s h a l l c o m p l y w i t h G o v e r n m e n t C o d e
4 5 2 5 , e t s e q . , a n d , w h e n a p p l i c a b l e , t h e l a w s a n d r e g u l a t i o n s t h a t g o v e r n t h e
p r o c u r e m e n t o f d e s i g n - r e l a t e d s e r v i c e s w i t h f e d e r a l f u n d s ( s e e e . g . , T i t l e 2 3
U . S . C . 1 1 2 , L e t t i n g o f C o n t r a c t s a n d 2 3 C F R 1 7 2 , A d m i n i s t r a t i o n o f E n g i n e e r i n g
a n d D e s i g n R e l a t e d S e r v i c e C o n t r a c t s ) . T h e s e s e r v i c e s s h & H l a s h a l l b e a c q u i r e d
b a s e d o n a t w o - s t e p , s e a l e d b i d d i n g p r o c e d u r e , w h e r e b y q u a l i f i c a t i o n s a r e
p r e s e n t e d i n a s e p a r a t e s e a l e d e n v e l o p e f r o m a f i r m ' s p r i c e p r o p o s a l . T h e
p r o p o s a l s s h o u l d s h a l l b e i n i t i a l l y e v a l u a t e d b a s e d o n q u a l i f i c a t i o n s o n l y , a n d p r i c e
P r o c u r e m e n t P o l i c y M a n u a l 3 5 S e p t e m b e r 9 . 2 0 1 5
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1 2 0
negotiations shet:tMshall then be commenced with the proposer determined by the
Commission to be most qualified. If the Commission is unable to negotiate
satisfactory terms, at a fair and reasonable price, with the proposer considered to
be most qualified, then negotiations 5hettklshall be terminated with that proposer
and commenced with the next most qualified proposer. This process shall be
continued with successive qualified proposers until agreement is reached that is
determined to be fair and reasonable.
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C H A P T E R 6 - S I M P L I F I E D P U R C H A S E P R O C E D U R E S
1 . 0 G E N E R A L
A . P r o c u r e m e n t o f m a t e r i a l s , s u p p l i e s , o r s e r v i c e s b y t h e C o m m i s s i o n s h o u l d a d h e r e
t o t h e p r o c e d u r e s i n t h i s M a n u a l , a s d e s c r i b e d i n C h a p t e r 2 , S e c t i o n l . G . T h e
p r o c e d u r e s e n s u r e t h a t t h e a p p r o p r i a t e a u t h o r i z a t i o n s a r e s e c u r e d f o r t h e t y p e o f
p r o c u r e m e n t m a d e , a n d t h a t t h e m i n i m u m r e q u i r e m e n t s a s s o c i a t e d w i t h t h e
m a t e r i a l s , e q u i p m e n t , s u p p l i e s o r s e r v i c e s r e q u e s t e d a r e p r o c u r e d i n a f a i r a n d
o p e n m a n n e r .
B . T h i s C h a p t e r s e t s f o r t h t h e p r o c e d u r e s f o r s m a l l p u r c h a s e s a n d o t h e r s i m p l i f i e d
p u r c h a s e p r o c e d u r e s . T h e s e p u r c h a s e s s h o u l d b e m a d e c o m p e t i t i v e l y e x c e p t
w h e r e i t i s i n t h e b e s t i n t e r e s t s o f t h e C o m m i s s i o n t o a c c o m p l i s h s u c h p u r c h a s e s
n o n - c o m p e t i t i v e l y . J u s t i f i c a t i o n f o r s u c h n o n - c o m p e t i t i v e p r o c u r e m e n t s h o u l d b e
m a d e , i n w r i t i n g , a n d m a i n t a i n e d i n t h e p r o c u r e m e n t r e c o r d .
2 . 0 R E Q U I R E M E N T S F O R M I C R O P U R C H A S E S
A .
B .
I f t h e p u r c h a s e p r i c e f o r r e q u i r e d s u p p l i e s , e q u i p m e n t , s e r v i c e s a n d / o r m a t e r i a l s i s
c o n s i d e r e d a m i c r o p u r c h a s e a s d e f i n e d i n C h a p t e r 2 , S e c t i o n 1 . G , t h e n m u l t i p l e
q u o t e s a r e n o t r e q u i r e d ; h o w e v e r , s u c h p u r c h a s e s s h o u l d b e f a i r l y p r i c e d u s i n g a
p u r c h a s e t e c h n i q u e t h a t b e s t s e r v e s t h e n e e d s o f t h e C o m m i s s i o n , a n d r o t a t e d
a m o n g c o m m e r c i a l v e n d o r s o f f e r i n g c o m p e t i t i v e p r i c i n g .
M i c r o p u r c h a s e s m a y b e a c c o m p l i s h e d b y s e c u r i n g o n e p r o p o s a l o r q u o t a t i o n f r o m
a c o m m e r c i a l v e n d o r o f f e r i n g s u p p l i e s , e q u i p m e n t o r m a t e r i a l s t o t h e p u b l i c i n
s u b s t a n t i a l q u a n t i t i e s a n d t h e p r i c e i s d e e m e d t o b e f a i r a n d r e a s o n a b l e .
a . F o r F T A - f u n d e d p r o c u r e m e n t s , t h e d e t e r m i n a t i o n t h a t t h e p r i c e i s f a i r a n d
r e a s o n a b l e a n d h o w t h e d e t e r m i n a t i o n w a s d e r i v e d m u s t b e i n c l u d e d a s
d o c u m e n t a t i o n i n t h e p r o c u r e m e n t f i l e .
C . I f o r a l q u o t e s a r e o b t a i n e d , w r i t t e n r e c o r d o f t h e q u o t e s s h o u l d b e r e t a i n e d . T h e
r e c o r d s h o u l d i n c l u d e , a t a m i n i m u m , v e n d o r n a m e , t e l e p h o n e n u m b e r a n d
a d d r e s s , n a m e o f p e r s o n p r o v i d i n g t h e q u o t e , a n d t e r m s .
3 . 0 U S E O F S M A L L P U R C H A S E P R O C E D U R E S
A . F o r s m a l l p u r c h a s e s a s d e f i n e d i n C h a p t e r 2 , S e c t i o n l . G , s t a f f s h o u l d o b t a i n a
m i n i m u m o f t h r e e ( 3 ) w r i t t e n q u o t a t i o n s w i t h r e a s o n a b l e e f f o r t s t o i n c l u d e a t l e a s t
o n e D i s a d v a n t a g e d B u s i n e s s E n t e r p r i s e ( D B E ) v e n d o r a n d , w h e n p r a c t i c a b l e a n d
a p p r o p r i a t e , a n a w a r d s h o u l d b e m a d e o n t h e b a s i s o f l o w e s t p r i c e .
B . F o r p u b l i c w o r k s p r o j e c t s ( i . e . , m a i n t e n a n c e , r e p a i r o r c o n s t r u c t i o n w o r k ) a n d
p l a n n e d s o l i c i t a t i o n s f o r s e r v i c e s d e f i n e d a s s m a l l p u r c h a s e s i n a c c o r d a n c e w i t h
C h a p t e r 2 , S e c t i o n 1 . G , r e v i e w b y t h e P r o c u r e m e n t O f f i c e r p r i o r t o t h e s o l i c i t a t i o n
o f q u o t e s i s r e q u i r e d i n o r d e r t o e n s u r e c o m p l i a n c e w i t h r e l e v a n t i n s u r a n c e
r e q u i r e m e n t s , a p p l i c a b l e l e g a l m a n d a t e s , e . g . , i n s u r a n c e , b o n d i n g , p r e v a i l i n g
w a g e , a n d p a y r o l l r e c o r d s .
I P r o c u r e m e n t P o l i c y M a n u a l 3 7
1 2 2
S e p t e m b e r 9 . 2 0 1 5
R e v i s i o n : 2 .
c. The Procurement Officer should use and/or authorize the Small Purchase
Procedures that are most suitable, efficient, and economical based on the
circumstances of each procurement and determine that the price is fair and
reasonable.
4.0 PROHIBITED USE OF SMALL PURCHASE PROCEDURES
The Procurement Officer and or Commission staff may not divide, split or fragment a
procurement totaling more than the Commission's small purchase limitation into several
purchases that are less than the limit in order to use the Small Purchase Procedures.
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C H A P T E R 7 - N O N - C O M P E T I T I V E A N D E M E R G E N C Y
P R O C U R E M E N T S A N D R E M E D I A L M E A S U R E S
1 . 0 N O N - C O M P E T I T I V E P R O C U R E M E N T S
A . T h e n o n - c o m p e t i t i v e p r o c u r e m e n t o f n o n - f e d e r a l l y f u n d e d g o o d s a n d s e r v i c e s ,
w h i c h o t h e r w i s e r e q u i r e c o m p e t i t i v e p r o c u r e m e n t m a y b e a u t h o r i z e d u n d e r o n e o r
m o r e o f t h e f o l l o w i n g c i r c u m s t a n c e s , s u b j e c t t o a n y m i n i m u m C o m m i s s i o n v o t e
r e q u i r e d b y a p p l i c a b l e l a w :
1 . T h e C o m m i s s i o n h a s a d v e r t i s e d t h e c o n t r a c t a s r e q u i r e d b y t h i s M a n u a l
a n d h a s u n d e r t a k e n r e a s o n a b l e e f f o r t s t o s o l i c i t p o t e n t i a l c o n t r a c t o r s , b u t
h a s d e t e r m i n e d t h a t c o m p e t i t i o n i s i n a d e q u a t e ;
2 . T h e r e i s o n l y a s i n g l e s o u r c e o f s u p p l y a v a i l a b l e , o r o n l y o n e c o n t r a c t o r i s
q u a l i f i e d t o p r o v i d e t h e s e r v i c e o r p r o d u c t ;
3 . T h e g o o d s o r s e r v i c e s a r e t o b e p r o v i d e d b y a g o v e r n m e n t o r o t h e r p u b l i c
e n t i t y ;
4 .
5 .
T h e g o o d s o r s e r v i c e s a r e t o b e p r o v i d e d p u r s u a n t t o a n a m e n d m e n t o f a n
e x i s t i n g c o n t r a c t t h a t d o e s n o t m a t e r i a l l y a l t e r t h e t e r m s a n d c o n d i t i o n s o f
t h e c o n t r a c t ( o t h e r t h a n t o e x t e n d t h e t e r m a n d / o r i n c r e a s e c o m p e n s a t i o n t o
p r o v i d e f o r t h e e x t e n d e d t e r m o r f o r a d d i t i o n a l g o o d s / s e r v i c e s t o b e
p r o v i d e d u n d e r s u b s t a n t i a l l y t h e s a m e t e r m s o f t h e o r i g i n a l c o n t r a c t ) ,
p r o v i d e d t h a t s u c h r e n e w a l , e x t e n s i o n o r a m e n d m e n t i s a u t h o r i z e d o r
p e r m i t t e d b y t h e c o n t r a c t ;
T h e e q u i p m e n t t o b e p u r c h a s e d i s o f a t e c h n i c a l n a t u r e a n d t h e
p r o c u r e m e n t t h e r e o f w i t h o u t a d v e r t i s i n g i s n e c e s s a r y i n o r d e r t o a s s u r e
s t a n d a r d i z a t i o n o f e q u i p m e n t a n d i n t e r c h a n g e a b i l i t y o f p a r t s ;
6 . T h e i t e m t o b e p u r c h a s e d i s a c a p i t a l m a i n t e n a n c e i t e m t h a t i s a v a i l a b l e
o n l y f r o m t h e o r i g i n a l m a n u f a c t u r e r o r s u p p l i e r o r i s r e q u i r e d t o m a i n t a i n
s y s t e m o p e r a t i o n a l c o m p a t i b i l i t y a n d c o n n e c t i v i t y w i t h t h e e x i s t i n g
s y s t e m ( s ) ;
7 . T h e c o n t r a c t i s f o r e m p l o y m e n t s e r v i c e s ;
8 . T h e c o n t r a c t i s o n e f o r w h i c h o n l y p e r d i e m a n d t r a v e l e x p e n s e s a r e p a i d
a n d t h e r e i s n o p a y m e n t f o r s e r v i c e s r e n d e r e d ;
9 . T h e C o m m i s s i o n i s p i g g y b a c k i n g o n a n e x i s t i n g a g r e e m e n t b e t w e e n a
c o n t r a c t o r a n d a n y p u b l i c a g e n c y ' o r e n t i t y w i t h i n t h e C o u n t y o f R i v e r s i d e
a n d / o r t h e C o u n t y o f S a n B e r n a r d i n o , o r o t h e r p u b l i c e n t i t i e s i f : ( a ) t h e
p r o p o s e d C o m m i s s i o n c o n t r a c t i s f o r t h e s a m e m a t e r i a l s c o p e o f w o r k a s
t h e o t h e r c o n t r a c t ; ( b ) t h e p r o p o s e d C o m m i s s i o n c o n t r a c t c o n t a i n s
s u b s t a n t i a l l y t h e s a m e t e r m s a s t h e o t h e r c o n t r a c t ; a n d ( c ) t h e o t h e r
c o n t r a c t w a s c o m p e t i t i v e l y p r o c u r e d i n a c c o r d a n c e w i t h r e q u i r e m e n t s
a p p l i c a b l e t o s u c h o t h e r a g e n c y ' s p r o c u r e m e n t s ;
I P r o c u r e m e n t P o l i c y M a n u a l 3 9
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S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2
10. The provisions listed under Chapter 8, Section 3.0 regarding federally
funded sole source, non-competitive, sole source procurements are
applicable; or
11. Except as may otherwise be limited by applicable law, the Commission
determines that a non-competitive procurement is in the public interest and
in the best interest of the Commission.
C. Except as limited by applicable law, the Executive Director shall have authority to
determine that non-competitive procurements are permitted under paragraph A,
subparagraphs (1) through ( 11) for contracts for amounts less than or equal to
$100,000150,000. Commission approval is required for contracts over
$100,000150,000. Each decision to proceed with a non-competitive procurement
must be supported by a written justification that is approved by the Executive
Director or Procurement Officer, as required under this Manual.
D. The Procurement Officer will take action, whenever possible and in coordination
with the user department/project manager, to avoid the need to continue to
procure the same supply, service, or construction without competition.
E. A non-competitive or sole source procurement, where competition is legally
required, should not be justified on the basis of any of the following
circumstances:
1. The lack of adequate advance planning for the procurement of the required
commodities, services, .or other items;
2. Delays in the procurement caused by administrative delays, lack of
sufficient procurement personnel, or improper handling of procurement
requests or competitive procedures; or
3. Pending expiration of budget authority.
F. The Procurement Officer should ensure that each non-competitive contract
contains all of the required clauses, representations, and certifications, in
accordance with the applicable laws, regulations, or Commission adopted policy.
G. The Procurement Officer should ensure that proper records of each non-
competitive procurement are maintained.
2.0 EMERGENCY PROCUREMENTS; REMEDIAL MEASURES
A. The Commission may award a contract on an emergency basis ifthe requirement
is essential to deal with an existing emergency condition, as defined below in
Paragraph "B'', and the Executive Director may award a contract when necessary
as a remedial measure as defined below in Paragraph "C". The emergency
procurement of supplies or services and procurements as a remedial measure
should be limited to quantities and time periods sufficient to meet the immediate
threat and should not be used to meet long-term requirements.
B. For purposes of an emergency procurement µnder this Chapter, an "emergency
condition" is a situation (such as a flood, epidemic, riot, equipment failure, or any
other reason declared by the Commission) which creates an immediate threat to
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t h e p u b l i c h e a l t h , w e l f a r e , o r s a f e t y . T h e e x i s t e n c e o f a n e m e r g e n c y c o n d i t i o n
c r e a t e s a n i m m e d i a t e n e e d f o r s u p p l i e s , s e r v i c e s , o r c o n s t r u c t i o n w h i c h c a n n o t b e
m e t t h r o u g h n o r m a l p r o c u r e m e n t m e t h o d s , a n d t h e l a c k o f w h i c h w o u l d s e r i o u s l y
t h r e a t e n o n e ( 1 ) o r m o r e o f t h e f o l l o w i n g :
1 . T h e h e a l t h o r s a f e t y o f a n y p e r s o n ;
2 . T h e p r e s e r v a t i o n o r p r o t e c t i o n o f p r o p e r t y ;
3 . T h e c o n t i n u a t i o n o f n e c e s s a r y C o m m i s s i o n f u n c t i o n s ; o r
4 . C o n t r a c t d e l a y s t h a t c o u l d r e s u l t i n a n i n c r e a s e t o t h e c o s t o f t h e p r o j e c t .
I n t h e c a s e o f c o n t r a c t s f o r s e r v i c e s , t h e E x e c u t i v e D i r e c t o r m a y d e c l a r e t h e
e m e r g e n c y c o n d i t i o n .
C . T h e E x e c u t i v e D i r e c t o r m a y a u t h o r i z e t h e e x p e n d i t u r e o f f u n d s p r e v i o u s l y
a p p r o p r i a t e d b y t h e C o m m i s s i o n f o r t h e d i r e c t p u r c h a s e s o f g o o d s a n d s e r v i c e s ,
w i t h o u t f o l l o w i n g b i d r e q u i r e m e n t s ( i ) w h e n a f i n d i n g i s m a d e t h a t i m m e d i a t e
r e m e d i a l m e a s u r e s a r e n e c e s s a r y t o a v e r t o r a l l e v i a t e d a m a g e t o p r o p e r t y , o r t o
r e p l a c e , r e p a i r , o r r e s t o r e d a m a g e d o r d e s t r o y e d p r o p e r t y , o f t h e C o m m i s s i o n a n d
a r e n e c e s s a r y i n o r d e r t o e n s u r e t h a t t h e f a c i l i t i e s o f t h e C o m m i s s i o n a r e a v a i l a b l e
t o s e r v e t h e t r a n s p o r t a t i o n n e e d s o f t h e g e n e r a l p u b l i c , a n d u p o n d e t e r m i n i n g t h a t
a v a i l a b l e r e m e d i a l m e a s u r e s , i n c l u d i n g p r o c u r e m e n t o r c o n s t r u c t i o n i n
c o m p l i a n c e w i t h P U C � 1 3 0 2 3 2 , 1 3 0 2 3 3 , a n d 1 3 0 2 3 4 , a r e i n a d e q u a t e .
D . A c o n t r a c t p r o c u r e d o n a n e m e r g e n c y b a s i s o r a s a r e m e d i a l m e a s u r e s h o u l d n o t
b e m o d i f i e d t o e x p a n d t h e s c o p e o r e x t e n d t h e t i m e o f t h e p r o c u r e m e n t u n l e s s a
l i m i t e d n u m b e r o f a d d i t i o n a l c o m m o d i t i e s , s e r v i c e s , o r o t h e r i t e m s a r e n e e d e d t o
f i l l a n o n g o i n g e m e r g e n c y r e q u i r e m e n t u n t i l r e g u l a r p r o c u r e m e n t a c t i o n
p r o c e d u r e s i n i t i a t e d u n d e r o t h e r C h a p t e r s i n t h i s M a n u a l c a n b e c o m p l e t e d .
E . T h e E x e c u t i v e D i r e c t o r m u s t , a f t e r a n e m e r g e n c y e x p e n d i t u r e i n e x c e s s o f h i s / h e r
d e l e g a t e d s i g n a t u r e a u t h o r i t y , a n d a f t e r a n e x p e n d i t u r e n e c e s s a r y a s a r e m e d i a l
m e a s u r e , s u b m i t t o t h e C o m m i s s i o n a p r o c u r e m e n t s u m m a r y e x p l a i n i n g t h e
n e c e s s i t y f o r t h e e x p e n d i t u r e .
F . T h e P r o c u r e m e n t O f f i c e r s h o u l d e n s u r e t h a t e a c h e m e r g e n c y p r o c u r e m e n t
c o n t r a c t a n d / o r c o n t r a c t e n t e r e d i n t o a s a r e m e d i a l m e a s u r e c o n t a i n s t h e r e q u i r e d
c l a u s e s , r e p r e s e n t a t i o n s , a n d c e r t i f i c a t i o n s , i n a c c o r d a n c e w i t h t h e r e q u i r e m e n t s o f
t h i s M a n u a l .
G , T h e P r o c u r e m e n t O f f i c e r s h o u l d e n s u r e t h a t p r o p e r r e c o r d s o f e a c h n o n -
c o m p e t i t i v e p r q c u r e m e n t a r e m a i n t a i n e d i n a c c o r d a n c e w i t h t h e r e q u i r e m e n t s o f
t h i s M a n u a l .
3 . 0 W R I T T E N J U S T I F I C A T I O N F O R E M E R G E N C Y A N D O T H E R N O N -
C O M P E T I T I V E P R O C U R E M E N T S
A . I n e a c h i n s t a n c e w h e r e t h e n o n - c o m p e t i t i v e p r o c u r e m e n t p r o c e d u r e s s e t f o r t h i n
t h i s C h a p t e r a r e u s e d , t h e u s e r d e p a r t m e n t / p r o j e c t m a n a g e r i s r e q u i r e d t o p r e p a r e
a w r i t t e n s t a t e m e n t r e c o r d i n g a l l o f t h e f a c t s t h a t p r o v i d e j u s t i f i c a t i o n f o r
p r o c e e d i n g w i t h t h e n o n - c o m p e t i t i v e o r e m e r g e n c y p r o c u r e m e n t .
P r o c u r e m e n t P o l i c y M a n u a l 4 1 S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2
1 2 6
B. The Procurement Officer must approve the justification for all non-competitive
procurements described under this chapter before such a procurement can
proceed.
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C H A P T E R 8 - R E F E R E N C E S T O A P P L I C A B L E L A W S / R E G U L A T I O N S
1 . 0 G E N E R A L
A . T h i s M a n u a l l i s t s r e f e r e n c e s t o t h e v a r i o u s f e d e r a l , s t a t e , a n d l o c a l r e g u l a t i o n s , t o
w h i c h t h e M a n u a l w a s w r i t t e n t o c o n f o r m a n d / o r c o m p l y .
B . T h e P r o c u r e m e n t O f f i c e r w i l l b e r e s p o n s i b l e , i n c o o p e r a t i o n w i t h t h e
C o m m i s s i o n ' s G e n e r a l C o u n s e l , f o r r e v i e w i n g t h e s e r e f e r e n c e s f r o m t i m e t o t i m e
i n o r d e r t o r e v i e w n e w r e q u i r e m e n t s a n d t o n o t e u p d a t e s t o t h e e x i s t i n g
r e g u l a t i o n s .
2 . 0 R E F E R E N C E S
A .
B .
F o r t h e C o m m i s s i o n ' s c a p i t a l p r o j e c t s a n d c o n t r a c t s f o r g o o d s a n d s e r v i c e s
u t i l i z i n g F T A o r F H W A f u n d s , t h e p r o v i s i o n s i n c l u d e d i n t h e M a n u a l w i l l a p p l y
o n l y t o t h e e x t e n t t h a t t h e y d o n o t c o n f l i c t w i t h P T A o r F H W A r e q u i r e m e n t s ,
i n c l u d i n g t h e s t a n d a r d s o f F T A C i r c u l a r 4 2 2 0 . l F , o r t h e m o s t c u r r e n t v e r s i o n
t h e r e o f , e n t i t l e d " T h i r d P a r t y C o n t r a c t i n g R e q u i r e m e n t s " o r F H W A F o r m
F H W A - 1 2 7 3 e n t i t l e d " R e q u i r e d C o n t r a c t P r o v i s i o n s F e d e r a l - A i d C o n s t r u c t i o n
C o n t r a c t s . " I n c a s e o f a n y c o n f l i c t , t h e a p p l i c a b l e f e d e r a l s t a n d a r d s s h a l l g o v e r n .
T h e f o r e g o i n g d o c u m e n t s , t h o u g h n o t a l l - i n c l u s i v e , s e t f o r t h r e q u i r e m e n t s t h a t t h e
C o m m i s s i o n m u s t c o m p l y w i t h i n t h e s o l i c i t a t i o n , s e l e c t i o n a n d a d m i n i s t r a t i o n o f
c o n t r a c t s f u n d e d b y t h e F T A a n d F H W A , r e s p e c t i v e l y .
F o r p r o j e c t s f u n d e d b y C a l t r a n s a n d / o r F H W A , t h e s e l e c t i o n p r o c e s s s h a l l b e i n
a c c o r d a n c e w i t h C h a p t e r 1 0 o f C a l t r i i , n s ' L o c a l A s s i s t a n c e P r o c e d u r e s M a n u a l .
h t t p : / / w w w . d o t . c a . g o v / h q / L o c a l P r o g r a m s / l a m / p r o g _ p / p 1 O c o n s l . p d f .
C . F T A C i r c u l a r 4 2 2 0 . l F ( o r t h e m o s t c u r r e n t v e r s i o n t h e r e o f ) s e t s f o r t h t h e
r e q u i r e m e n t s t h e C o m m i s s i o n m u s t a d h e r e t o i n t h e s o l i c i t a t i o n , a w a r d , a n d
a d m i n i s t r a t i o n o f i t s t h i r d p e y c o n t r a c t s . F T A C i r c u l a r 4 2 2 0 . l F a p p l i e s t o a l l
F T A g r a n t e e s a n d 1 1 1 1 1 " ] I I t h a t c o n t r a c t w i t h t h i r d p a r t i e s u n d e r
F T A a s s i s t a n c e p r o g r a m s . �
a . I n a d d i t i o n t o t h e r e q u i r e m e n t s s e t f o r t h i n t h i s C h a p t e r 8 , t h e F T A s t a n d a r d s
f o r c o m p e t i t i o n a r e s e t f o r t h g e n e r a l l y i n C h a p t e r 1 h e r e o f a n d t h e F T A
p r o c e d u r e s f o r c o m p e t i t i v e s e a l e d b i d ( " l o w b i d " ) p r o c u r e m e n t s a n d
c o m p e t i t i v e l y n e g o t i a t e d p r o c u r e m e n t s a r e s e t f o r t h i n C h a p t e r s 3 a n d 5
h e r e o f , r e s p e c t i v e l y .
D . S o m e o f t h e r e q u i r e m e n t s i n c l u d e t h e f o l l o w i n g :
1 . P r e - A w a r d A u d i t s . A p r e - a w a r d ( p r e - n e g o t i a t i o n ) a u d i t s h a l l b e
c o m p l e t e d , a s r e q u i r e d b a s e d o n t h e p a r t i c i p a t i n g s t a t e o r f e d e r a l f u n d s , f o r
e a c h c o n s u l t a n t c o n t r a c t , i n c l u d i n g t h o s e c o n t r a c t s w h e r e t h e c o n s u l t a n t
w a s p r e v i o u s l y i d e n t i f i e d a s a " h i g h - r i s k " r e c i p i e n t a s d e s c r i b e d i n 4 9
C o d e o f F e d e r a l R e g u l a t i o n s ( C F R ) P a r t 1 8 . 1 2 .
2 . B r o o k s A c t P r o v i s i o n s . T h e p r o v i s i o n s o f t h e B r o o k s A c t ( 4 0 U . S . C . 5 4 4 )
r e q u i r e l o c a l a g e n c i e s t o a w a r d f e d e r a l l y f u n d e d e n g i n e e r i n g a n d d e s i g n
P r o c u r e m e n t P o l i c y M a n u a l 4 3 S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2
1 2 8
contracts on the basis of fair and open competitive negotiations,
demonstrated competence, and professional qualifications (23 CFR,
Section 172).
3. Required Contract Provisions/Forms.
4.
a. Disadvantaged Business Enterprise
• Notice to Proposers Disadvantaged Business Enterprise
Information
• Standard Agreement for Subcontractor/DBE Participation
• Local Agency Proposer UDBEDBE Commitment (Consultant
Contracts)
• Local Agency Proposer DBE Information (Consultant Contract)
• Final Report-Utilization of DBE, First-Tier
• Subcontractor Listing
b. Federal Lobbying Restrictions, Title 31 U.S.C. Section 1352
• Non-lobbying Certification for Federal-aid Contracts
• Disclosure of Lobbying
Caltrans/FWHA Authorization to Proceed. FHW A or Caltrans acting in
FHW A's behalf must give the local agency an "Authorization to Proceed"
with a project prior to the performance of any work for which federal
reimbursement i$ to be requested, including the pre-award audit. Copies of
the "AuthorizatiOn to Proceed" and the consultant contract must be
retained in the project files for future audit purposes.
5. Certification of Consultant and Local Agency. The Procurement Officer
wilf be responsible for ensuring that, when required, the certifications
shown in Exhibits 10-F, "Certification of Consultant," and 10-G,
"Certification of Local Agency" of the Caltrans Local Assistance
Procedures Manual are incorporated into the solicitation and executed by
the appropriate signatories.
6.
a. The certifications must be executed by a principal or authorized
corporate official of the consultant, and by a principal administrative
officer of the governmental agency responsible for the selection of the
consultant. It is essential that these certifications be preserved in the
project files.
Veterans Employment. Pursuant to 49 U.S.C. 5325(k), the Commission
shall ensure that contractors working on an FT A-funded capital project
give a hiring preference, to the extent practicable, to veterans (as defined
in section 2108 of title 5) who have the requisite skills and abilities to
perform the construction work required under the contract. This subsection
shall not be understood, construed or enforced in any manner that would
I Procurement Policy Manual 44 September 9, 2015
Revision: l.
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E .
r e q u i r e a n e m p l o y e r t o g i v e p r e f e r e n c e t o a n y v e t e r a n o v e r a n y e q u a l l y
q u a l i f i e d a p p l i c a n t w h o i s a m e m b e r o f a n y r a c i a l o r e t h n i c m i n o r i t y ,
f e m a l e , a n i n d i v i d u a l w i t h a d i s a b i l i t y , o r f o r m e r e m p l o y e e . F o r F H W A -
f u n d e d c a p i t a l p r o j e c t s , t h e C o m m i s s i o n s h a l l c o m p l y w i t h t h e v e t e r a n ' s
p r e f e r e n c e r e q u i r e m e n t , a s s e t f o r t h i n 2 3 U . S . C . 1 1 4 .
T h o u g h n o t a n a l l - i n c l u s i v e l i s t i n g , t h e f o l l o w i n g l a w s , r e g u l a t i o n s a n d c o d e
s e c t i o n s a r e a p p l i c a b l e t o C o m m i s s i o n c o n t r a c t s :
F e d e r a l S t a t u t e , R e g u l a t i o n s ,
P o l i c i e s , a n d A g r e e m e n t s . S u b j e c t
l 4 9 C F R P a r t 1 8 ! A d m i n i s t r a t i v e R e q u i r e m e n t s f o r G r a n t s & C o o p e r a t i v e
l i A g r e e m e n t s 1 r � - - � - � . . � - � - - . . � - - � - - � - . . � � - � - � . . � - - - - - . . - � - � - - - � � - - � - � - - � - - � - . . 1 � - - - . . . . . . . . . - . . . . . . . . . . . . . . . . . . . . . - . . . . . . . . . . . - . . . . . . . - - � - � - � - - - . . . . . . . . . . . . . . - . . . . . . . . . . . . - . . . . . . . . . . . . . . . . . . - . . . . . . . . . . . . . . . . . . . . . . . - - - - - - - - - - � - - - . � � )
1
4 9 C F R P a r t 2 6 ~ : i c ! : t i o n b y M i n o r i t y B u s i n e s s E n t e r p r i s e s ; D B E l
- � - � - � - � - � - - � - � - - - � - - - - � - - - � - � - - - - . . � � - - - � - - - � - - � - - - - - - - - - - � - � - . . ~ - - . . � - � - - . . - � - � . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - � - - � - � - � - - - � - - - - . . . . � - - ~ . � I A . . ~ . ! ~ e E l . ~ ! - ~ . 2 2 _ 9 . _ : . ! ~ - � - . . � - . . - - - � - � - - ! . - ~ i E ~ . . . ! : ' . ~ ! : ! Y . S . ~ ! ? : ! ! . . ~ ~ ! } ~ . ~ L ! 3 : ~ . . 9 . . l ! ! ~ . ~ ! : E . ~ ~ ~ - ~ . . . . . . . . . . . . . . . . . . . . _ , _ _ _ _ _ _ _ . . . . . . . . . . . _ _ . . _ _ _ J ,
l . . f . I ~ . . - ~ . ! ~ ~ ~ ! ~ ! . - ~ . Q J . . . . Q , . _ ~ - ~ - - - � - � - - - - � - � - - - . . L 9 . ! . ~ ! ! ! . . ~ . ~ ! ? ~ B . ~ . . I E ~ ! ! ! . Q ~ ~ ~ - ~ ! . ! ~ ~ . ~ . . - - . . . . . . . . . . . . . . . . . . . . . . . . . - . . . . . . . . . . . . . . . . . . - � - - � - - � - - - � - - - - - - - � - - - � ~ ! M a s t e r A g r e e m e n t ! T e r m s & C o n d i t i o n s o f G r a n t e e A d m i n i s t r a t i o n o f P r o j e c t s !
L . . . . . . . . . . . . . . . . - . . . . . . . . . . . . . . . - . . . . . - - . . - � - . . - - . . - - � - - � - - - - � - � - � - � - . L ~ - ~ P . P . g ! . ! . ~ ~ . . ~ - ! : ~ ~ ~ ~ ~ - ~ y t ~ ~ . . . � I A . . . . . . - . . . . . . . . . . . . - . . . . . . . , _ _ _ , , , _ _ _ _ _ _ _ , , _ _ , _ , , _ _ _ _ _ J I F A R ! F A R P a r t 3 1 - C o n t r a c t C o s t P r i n c i p l e s a n d P r o c e d u r e s I
l - � - � � � - � - - � � - . . . . . . . . . . . . . . . . - - � - � - - - . . � - - � - - - 0 0 - � - - - � - - - J - . . . . . . . . . . . . . . _ . , . . . _ _ _ _ _ , . _ . , . . . . , . . . . _ . . . . . . . . . . . . . . - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . _ . . . _ . _ _ . . . . . . . . - - . . - - - - - � � 4 ! 2 3 U . S . C . 1 1 4 I 2 3 C F R 6 3 3 ! F o r m F H W A - 1 2 7 3 e n t i t l e d " R e q u i r e d C o n t r a c t P r o v i s i o n s i
i 2 3 U . S . C . 3 1 5 I 4 9 C F R 1 . 4 8 ! F e d e r a l - A i d C o n s t r u c t i o n C o n t r a c t s . " I . . . . _ . . . . . . - . . . - - - � � - � - � - . . � � - - - - - � - � . . - . . . - � ' - - - - � . . - � � - . . . . . . . . . . _ . . . . . . . . . . . . . - . . . . . . . . . . . . _ . . . . . _ . . . . . . . . . . . . . . _ _ _ _ _ _ . . . . . . . . . . - . . . . � - - - - � � - - . . - - � - - - - - - - � � - - � - - - . . :
'
. C A S t a t e C o d e s J � S e c t i o n ( s ) ' S u b j e c t I
, C i v i l C o d e I 3 2 4 7 - 3 2 4 8 P a y m e n t B o n d I
1 - � - � - . . - - � - - � - - � - - - - � - - - - - � j - - - - - - - 4 - - - - - - - - - - - - - - - - - - - - - - - - - - - ' ! C i v i l C o d e i 3 3 2 0 P a y m e n t s t o P r i m e D e s i g n P r o f e s s i o n a l s i � - - - - - - � - - � - - - - + - . . . . . , . . - - - - - + - - . . . . . . : . . . - - - - - - - = - - - - - - - - - - - - 1 I C o d e o f C . i v i l i 9 9 5 . 3 1 1 I B o n d I s s u . e r R e q u i r e m e n t s I
. p d ! ' I r o c e u r e ! 1 : - � � � - - � - - - . . - - - - . . - - � - . . � � - . . � - + - � - - - - - � � - . . . - - . ! - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . . . i Q 2 ~ ~ m m e n ! . ~ - - - . ! 4 5 2 5 e t s e q . i A r c h i t e c t & E n i n e e r . i n S e r v i c e s ! [ Q ~ . Y ~ l ! ! . I E - ~ 1 . ! ! . ~ ~ ~ � - � - - - - 1 6 2 5 0 - 6 2 7 _ 0 ! P u b l i c R e c o r d s D i s c l o s u r e
( _ Q o ~ ~ I P . ! 1 ~ ~ . f - ~ d ~ - l 5 9 5 6 e t s e g . j I n f r a s t r u c t u r e P r o j e c t s
1
j
~ - 1 ~ ! ? . 2 ! S o ~ ~ � - � - - . . - - - - ~ 1 1 7 7 . 1 j D e b a i : n : i e n t b y C a l i f o r n i a L a b o r C o ~ m i s s i o n e r I . ,
i L a b o r C o d e i 1 7 7 0 - 1 7 8 0 i P r e v a 1 h n g W a g e , W o r k H o u r s , C e r t i f i e d P a y r o l l !
! I ' R d A . ! l : E ~ ~ [ } � : ~ ~ ~ ~ ~ ~ ! ~ : 2 . ~ ~ ~ = . t 1 1 0 3 j R ~ ~ ; : n ~ i b i ~ ~ ~ 1 ~ ~ ~ l i c W o r k s C o n t r a c t s I ~ ~ f . l ! ~ ! ~ ~ ~ ! ! . ! ! : . a c ! . . f . ~ ~ - - r 1 1 0 4 I P l a n s a n d S p e c 1 f i c a t 1 0 n s I
L f ~ ~ l t ~ _ g _ ~ ! ! . ! ! : . ~ . S ! . . f . 9 E ~ _ _ i 3 3 0 0 j C o n t r a c t o r ' s L i c e n s e I L P 1 : ! ~ ! ~ c f g ! J . t r a c t g , 2 ~ ~ - - i 3 4 0 0 J B r a n d N a m e O R E g u a l ; R e s t r i c t i v e C l a u s e s I
L P ~ ~ i � . f 2 n t r ~ ~ ! . . C o d ~ - - - i 4 1 0 0 - 4 1 1 4 j S u b c o n t r a c t i n g I
I P u b l i c C o n t r a c t C o d e ! 5 1 0 0 - 5 1 0 7 l R e l i e f o f . B i d d e r s
[ ' P ~ ~ l k C q n t r ~ c : , ~ ~ ~ ~ ~ ~ : . I 6 1 0 0 - 6 6 1 0 j A w a r d i n i o f C o n t r a c t s
L ~ ~ ~ ! ~ c g , 2 n ~ ~ c ! _ ~ ~ J 6 8 0 0 - 6 8 1 3 I D e s i @ ! B u i l d D e m o n s t r a t i o n P r o g r a m
[ . . P u b 1 i c C ~ n t r ~ < : , t C o d e _ i 7 1 0 0 - 7 2 0 0 J C o n t r a c t C l a u s e s , N o n - C o l l u s i o n A f f i d a v i t
L f ~ ~ l ~ c G . ~ ! . 1 _ ! ! : . a c ! . _ ~ 9 - ~ ~ - l 7 1 0 3 _ _ _ . _ _ _ _ j ~ ~ ~ n t B ~ ! _ l d f o r _ P u b l i c W o r k s > $ 2 5 , 0 0 0 _ _ _ J
I P r o c u r e m e n t P o l i c y M a n u a l 4 5
1 3 0
S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : ~
3.0
I CA State Codes I Sectioo(s) I Subject ,.
L.!_> .. ~~~-~--g-~~~~E.!.~ .. 2-~~----L2.?2-L.:JJ._Q?._ __________ J ... g!~iJE~ .. an.~ D~~~~----·-··------·-··-----------·--·-....1 .. ,
LR~~!~-~_gg~!!.~£.! __ g_~~~----.L!Q~35 ~! .. ~ ___ _LServi~e C?ntracts _ _ _____ .. ______ _J ! ... !'..~~!!£ .. f_~~~E.~~.! __ g_2E .. ~ ... J1-91..QL .. ____________ J Pre9ualificati2!!.__ .. _____ ,, ______ ,, ____________ _J
L.~.~-~.!!.':'. .. g.9.~!~~~!_S;.g_~~---·· ~ 20103 .6 ___ ,, ____ j Limitation on Architect's Indemnity Obligation i
l.f~.~!!.~ .. g .. ~~!~~-~!.g_2_q~ ___ _L~O l O]~-----·-j Alternative Bids ---·-·-------~
l Public Contract Code i 20104 i Resolution of Construction Claims ' r~~~If~~g~~~~F~~~i:::~~H~~Q·----+ ;:;,~:ti~~x:e;:~:!~lic Works _J~
rPiibiTc-UtTHi"ies'"c"o<l~···-i 130221 . i Contracting With Other Government Agencies and I
~··--·-.. ·-·-·--·--··-·-·---··-······--···-····-·--·----L--------j Other Persons I I Public Utilities Code ! 130232 -I Award of Contracts Based On Price or Price and !
! l 130239 l Other Factors; Bid Security; Emergency l I I i Procurements; Advertising; Immediate Remedial I
L--··-·-·-··--·--·-·-·-···-----····-·-·-·-·····J _________ J..M~asures; Rejecting Bids .. _____ J ! Public Utilities Code ! 130232(c) i Authorization of Executive Director for Bid i
L------·--·-·---··----··--····-----·-··---L-.J Expenditures <$50,000. _ __j
Lf~~!!.~_!:!!~Ii!J.~~..fg~~---JJl_Q~-~~i~).. ___________ ..L .. ~!~.~~':'..!!!l!Y..i~Lg_9-i:~~c::!!2~~~r~ .. ?J~~&Q_Q _________ J
FTA/FHW A-FUNDED PROCUREMENT BY NON-COMPETITIVE (SOLE
SOURCE) PROPOSALS
A. Notwithstanding any other provision herein, federally funded contracts must
comply with theTederal requirements for non-competitive or sole source
procurements. Non-competitive or sole source procurements are accmnplished
through solicitation of a proposal from only one source, or after solicitation of a
number of sources, competition is determined inadequate. A contract change that
amounts to a "cardinal change" or a "tag on" as defined in FTA Circular 4220.lf
that involves a major deviation from the original purpose is considered a sole
source procurement on a federally funded contract that must comply With this
paragraph.
1. Procurement by noncompetitive proposals may be used only when the
award of a contract is infeasible under small purchase procedures,
competitive sealed bids, or competitive proposals and at least one of the
following circumstances applies:
a. The item is available only from a single source;
b. The public exigency or emergency for the requirement will not permit
a delay resulting from competitive solicitation;
c. FT A/FHW A, as applicable, authorizes noncompetitive negotiations-
e.g., if FT A/FHW A, as applicable, provides a joint procurement grant
or a research project grant with a particular firm or combination of
firms, the grant agreement is the sole source approval;
d. After solicitation of a number of sources, competition is determined
inadequate;
•
• I Procurement Policy Manual 46 September 9, 2015
Revision: 2.
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e . T h e i t e m i s a n a s s o c i a t e d c a p i t a l m a i n t e n a n c e i t e m a s d e f i n e d i n 4 9
U . S . C . � 5 3 0 7 ( a ) ( l ) t h a t i s p r o c u r e d d i r e c t l y f r o m t h e o r i g i n a l
m a n u f a c t u r e r o r s u p p l i e r o f t h e i t e m t o b e r e p l a c e d . T h e g r a n t e e m u s t
f i r s t c e r t i f y i n w r i t i n g t o F T A :
i . t h a t s u c h m a n u f a c t u r e r o r s u p p l i e r i s t h e o n l y s o u r c e f o r s u c h i t e m ;
a n d
i i . t h a t t h e p r i c e o f s u c h i t e m i s n o h i g h e r t h a n t h e p r i c e p a i d f o r s u c h
i t e m b y l i k e c u s t o m e r s ; o r
f . A n y o t h e r c i r c u m s t a n c e j u s t i f y i n g s o l e s o u r c e p r o c u r e m e n t s e t f o r t h i n
t h e a p p l i c a b l e f e d e r a l r u l e s a n d r e g u l a t i o n s .
2 . A c o s t a n a l y s i s , i . e . , v e r i f y i n g t h e p r o p o s e d c o s t d a t a , t h e p r o j e c t i o n s o f
t h e d a t a , a n d t h e e v a l u a t i o n o f t h e s p e c i f i c e l e m e n t s o f c o s t s a n d p r o f i t , i s
r e q u i r e d .
4 . 0 D I S A D V A N T A G E D B U S I N E S S E N T E R P R I S E A N D O T H E R
R E Q U I R E M E N T S
A .
B .
I n o r d e r t o e n s u r e t h e C o m m i s s i o n ' s c o m p l i a n c e w i t h t h e f e d e r a l D B E P r o g r a m
o n a l l a p p l i c a b l e p r o c u r e m e n t s f u n d e d w i t h U n i t e d S t a t e s D e p a r t m e n t o f
T r a n s p o r t a t i o n ( D O T ) d o l l a r s , t h e C o m m i s s i o n w i l l m a k e r e a s o n a b l e e f f o r t s t o
u t i l i z e d i s a d v a n t a g e d b u s i n e s s e n t e r p r i s e s i n c o m p l i a n c e w i t h a p p l i c a b l e f e d e r a l
r e g u l a t i o n s .
T h e C o m m i s s i o n ' s p r o c u r e m e n t p r o c e s s i s s t r u c t u r e d t o e n s u r e t h a t i t s D B E
P r o g r a m s u p p o r t s t h e C o m m i s s i o n ' s c o m m i t m e n t t o p r o m o t e , f o s t e r a n d u t i l i z e
d i s a d v a n t a g e d b u s i n e s s e n t e r p r i s e s a s r e q u i r e d a n d d e f i n e d b y a p p l i c a b l e f e d e r a l
r e g u l a t i o n s .
C . A s a c o n d i t i o n o f f u n d i n g a s s i s t a n c e , a n d i n a c c o r d a n c e w i t h D O T D B E
r e g u l a t i o n s p u b l i s h e d i n a p p l i c a b l e f e d e r a l r e g u l a t i o n s , t h e C o m m i s s i o n i s
r e q u i r e d t o s u b m i t f o r a p p r o v a l a D B E P r o g r a m a n d r e g u l a r D B E g o a l s , w h i c h i t
w i l l m a k e g o o d f a i t h e f f o r t s t o a c h i e v e t h r o u g h p r o c u r e m e n t a c t i o n s c a r r i e d o u t
u n d e r t h i s M a n u a l .
D . P u r s u a n t t o 2 C F R P a r t 2 0 0 . 3 2 1 , t h e C o m m i s s i o n s h a l l a l s o t a k e a f f i r m a t i v e s t e p s
t o a s s u r e t h a t m i n o r i t y b u s i n e s s e s , w o m e n ' s b u s i n e s s e n t e r p r i s e s , a n d l a b o r
s u r p l u s a r e a f i r m s a r e u s e d w h e n p o s s i b l e o n f e d e r a l l y f u n d e d p r o j e c t s .
5 . 0 G E O G R A P H I C A L P R E F E R E N C E S
A . F o r a n y P T A - f u n d e d c o n t r a c t s , e x c e p t w h e n p r o c u r i n g A - E s e r v i c e s , t h e
C o m m i s s i o n i s p r o h i b i t e d f r o m u s i n g s t a t u t o r i l y o r a d m i n i s t r a t i v e l y i m p o s e d i n -
s t a t e o r l o c a l g e o g r a p h i c a l p r e f e r e n c e s i n t h e e v a l u a t i o n o f b i d s o r p r o p o s a l s
u n l e s s f e d e r a l s t a t u t e s e x p r e s s l y m a n d a t e o r e n c o u r a g e g e o g r a p h i c p r e f e r e n c e .
6 . 0 R E V E N U E C O N T R A C T S
A . T h e C o m m i s s i o n m a y e n t e r i n t o r e v e n u e c o n t r a c t s w i t h a t h i r d p a r t y w h e r e b y t h e
p r i m a r y p u r p o s e i s t o e i t h e r g e n e r a t e r e v e n u e s i n c o n n e c t i o n w i t h a t r a n s i t - r e l a t e d
I P r o c u r e m e n t P o l i c y M a n u a l 4 7
1 3 2
S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 1
activity or create business opportunities utilizing an FTA-funded asset. The FTA
requires such third party revenue contracts to be awarded utilizing competitive
selection procedures and principles. The extent of and type of competition
required is within the discretionary judgment of the Commission.
7.0 STATUTORY AND REGULATORY REQUIREMENTS
The Commission shall comply with applicable federal statutory and regulatory
requirements (such as Davis-Bacon Act, DBE, Debarment and Suspension, Clean Air,
Environmental and Conservation Requirements, Buy America and Cargo Preference) in
carrying out federally-funded procurement actions under this Manual. Below is a
contract clause matrix that is applicable to third-party contract provisions for federally
funded contracts, excluding micropurchases and except for Davis-Bacon requirements
which apply to construction contracts exceeding $2,000. The matrix should be reviewed
at least annually for any regulatory changes.
No Federal Government
Obligations to Third Parties All All All All All
(by Use of a Disclaimer)
False Statements or Claims Civil
and Criminal Fraud All All All All All
Access to Third Party Contract All All All All All
Records
Changes to Federal Requirements All All All All All
Termination >$10,000 if >$10,000 if >$10,000 if >$10,000 if >$10,000 if
49 CFRPart 18 49 CFRPart 18 49CFRPart18 49 CFRPart 18 49 CFRPart
applies. applies. applies. applies. 18 applies.
Civil Rights (Title VI, ADA, EEO All All All>$10,000 AU All
except Special DOL EEO clause
for construction projects)
Special DOL EEO clause for >$10,000
construction projects
Disadvantaged Business All All All All All
Enterprises (DBEs)
Incorporation of FT A Terms All All All All All
Debarment and Suspension >$25,000 >$25,000 >$25,000 >$25,000 >$25,000
Buy America >$100,000 >$100,000 >$100,000
As of Feb. 2011, As of Feb. 2011, As of Feb. 2011,
FTAhasnot FTAhasnot FTA has not
adopted the FAR adopted the FAR adopted the FAR
2.101 $150,000 2.101 $150,000 2.101 $150,000
standard. standard. standard.
Resolution of Disputes, Breaches, >$100,000 >$100,000 >$100,000 >$100,000 >$100,000
or Other Litigation
Lobbying >$100,000 >$100,000 >$100,000 >$100,000 >$100,000
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C l e a n A i r > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0
C l e a n W a t e r > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0
C a r g o P r e f e r e n c e T r a n s p o r t b y T r a n s p o r t b y T r a n s p o r t b y
o c e a n v e s s e l . o c e a n v e s s e l . o c e a n v e s s e l .
F l y A m e r i c a F o r e i g n a i r F o r e i g n a i r F o r e i g n a i r F o r e i g n a i r F o r e i g n a i r
t r a n s p . / t r a v e l . t r a n s p . / t r a v e l . t r a n s p . / t r a v e l . t r a n s p . / t r a v e l . t r a n s p . / t r a v e l .
V e t e r a n s H i r i n g P r e f e r e n c e A l l
D a v i s - B a c o n A c t > $ 2 , 0 0 0 ( a l s o
f e r r i e s ) .
C o n t r a c t W o r k H o u r s a n d S a f e t y > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0 > $ 1 0 0 , 0 0 0
S t a n d a r d s A c t ( t r a n s p o r t a t i o n ( a l s o f e r r i e s ) .
s e r v i c e s
e x c e p t e d ) .
C o p e l a n d A n t i - K i c k b a c k A c t A l l
S e c t i o n 1 > $ 2 , 0 0 0 ( a l s o
S e c t i o n 2 f e r r i e s ) .
B o n d i n g $ 1 0 0 , 0 0 0
S e i s m i c S a f e t y A & E f o r n e w N e w " b u i l d i n g s & b u i l d i n g s &
a d d i t i o n s . a d d i t i o n s .
T r a n s i t E m p l o y e e P r o t e c t i v e T r a n s i t
- A r r a n g e m e n t s o p e r a t i o n s .
C h a r t e r S e r v i c e O p e r a t i o n s A l l
S c h o o l B u s O p e r a t i o n s A l l
D r u g U s e a n d T e s t i n g T r a n s i t
o p e r a t i o n s .
A l c o h o l M i s u s e a n d T e s t i n g T r a n s i t
o p e r a t i o n s .
P a t e n t R i g h t s R & D
R i g h t s i n D a t a a n d C o p y r i g h t s R & D
E n e r g y C o n s e r v a t i o n A l l A l l A l l A l l A l l
R e c y c l e d P r o d u c t s E P A - s e l e c t e d E P A - s e l e c t e d E P A - s e l e c t e d
i t e m s $ 1 0 , 0 0 0 i t e m s $ 1 0 , 0 0 0 i t e m s $ 1 0 , 0 0 0
o r m o r e o r m o r e o r m o r e
a n n u a l l y . a n n u a l l y . a n n u a l l y .
C o n f o r m a n c e w i t h I T S N a t i o n a l I T S p r o j e c t s . I T S p r o j e c t s . I T S p r o j e c t s . I T S p r o j e c t s . I T S p r o j e c t s .
A r c h i t e c t u r e
A D A A c c e s s A & E A l l A l l A l l A l l
N o t i f i c a t i o n o f F e d e r a l L i m i t e d t o L i m i t e d t o L i m i t e d t o L i m i t e d t o L i m i t e d t o
P a r t i c i p a t i o n f o r S t a t e s S t a t e s . S t a t e s . S t a t e s . S t a t e s . S t a t e s .
" I P r o c u r e m e n t P o l i c y M a n u a l 4 9 S e g t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2 .
1 3 4
CHAPTER 9 -DISPOSAL OF SURPLUS PROPERTY
1.0 DEFINITIONS
"Surplus personal property" shall mean personal property of the Commission which is no
longer needed or fit for its intended purpose or has exceeded its useful life.
"Surplus real property" shall mean real property of the Commission which is no longer
needed for a specified project.
2.0 DISPOSAL OF SURPLUS REAL PROPERTY
A. Upon recommendation by the Executive Director, designated Commission staff
may dispose of surplus real property in accordance with the RCTC Right of Way
Policies and Procedures Manual, Section 8.5, Disposal of Surplus Properties.
3.0 DISPOSAL OF PERSONAL PROPERTY
A. Upon recommendation by the Executive Director and in accordance with
applicable state or federal funding requirements, designated Commission staff
may dispose of all surplus and obsolete personal property by donation, bid,
auction, negotiated sale or exchange. If the disposal of such items is conducted
by bid, the sale shall be conducted in accordance with generally accepted best
practices and applicable laws and regulations. The Commission staff shall
attempt to obtain the best value for the property that can reasonably be obtained .
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C H A P T E R 1 0 - O T H E R P R O C U R E M E N T M A T T E R S
1 . 0 D I S P U T E S , C L A I M S , A N D C H A N G E S - D E F I N I T I O N S
A . C h a n g e O r d e r s - t h e c o m m e r c i a l a n d t e c h n i c a l r e s o l u t i o n o f a c o n t r a c t
m o d i f i c a t i o n . T h e c h a n g e o r d e r d o c u m e n t c a n b e u n i l a t e r a l o r b i l a t e r a l i n
e x e c u t i o n .
B . P o t e n t i a l C l a i m - w r i t t e n n o t i c e p r o v i d e d t o t h e C o m m i s s i o n b y t h e c o n t r a c t o r
w h e n t h e :
1 . P a r t i e s a r e u n a b l e t o r e a c h b i l a t e r a l a g r e e m e n t o n a c h a n g e a n d t h e
c o n t r a c t o r i s p r o v i d e d a u n i l a t e r a l c h a n g e o r d e r ( " p r o t e s t " ) ; o r ,
2 . C o n t r a c t o r p e r c e i v e s t h a t i t i s e n t i t l e d t o a d d i t i o n a l c o m p e n s a t i o n ( t i m e o r
m o n e y ) f o r s o m e t h i n g i t b e l i e v e s t o c o n s t i t u t e e x t r a w o r k p e r f o r m e d o r t o
b e p e r f o r m e d .
C . C l a i m - d i f f e r e n c e s t h a t h a v e d e v e l o p e d d u r i n g t h e c o n t r a c t , u n d e r p r o t e s t o r
u n d e r n o t i c e o f p o t e n t i a l c l a i m , w h i c h a r e n o t r e s o l v e d a t t h e t i m e t h e c o n t r a c t o r
r e t u r n s t h e p r o p o s e d f i n a l p a y e s t i m a t e .
D . D i s p u t e - a d i s a g r e e m e n t b e t w e e n t h e p a r t i e s a s t o t h e m e r i t s , a m o u n t o r r e m e d y
a r i s i n g o u t o f a n i s s u e i n c o n t r o v e r s y , i n c l u d i n g a d i s a g r e e m e n t r e g a r d i n g a C l a i m
o r a s s e r t e d d e f a u l t .
E . A m e n d m e n t - a m o d i f i c a t i o n c o n s i d e r e d o u t s i d e t h e o r i g i n a l c o n t r a c t s c o p e o r
t e r m s a n d f o r m a l i z e d w i t h a w r i t t e n a g r e e m e n t s i g n e d b y b o t h p a r t i e s .
2 . 0 D I S P U T E S , C L A I M S , A N D C H A N G E S - G E N E R A L
A . T h e P r o c u r e m e n t O f f i c e r i s r e s p o n s i b l e f o r d o c u m e n t i n g n e g o t i a t i o n a c t i v i t i e s f o r
t h e r e c o r d , a n d s h o u l d b e p r e s e n t a t a l l p r o f e s s i o n a l s e r v i c e s a n d c o n s t r u c t i o n
c o n t r a c t n e g o t i a t i o n s .
B . T h e P r o c u r e m e n t O f f i c e r o r p r o j e c t m a n a g e r , a s r e q u i r e d , p r e p a r e s t h e a p p r o p r i a t e
d o c u m e n t a t i o n ( e . g . , c h a n g e o r d e r f o r m s ) f o r r e v i e w a n d a p p r o v a l b y t h e
C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r o r C o m m i s s i o n , p r i o r t o i s s u a n c e t o t h e
c o n s u l t a n t / c o n t r a c t o r f o r s i g n a t u r e . T h i s d o c u m e n t i n c l u d e s f u l l d e f i n i t i o n o f
w o r k s c o p e , i m p a c t o n D B E g o a l s , d e f i n i t i o n o f t i m e a n d s c h e d u l e i m p a c t s , a n d
p r i c e . T h e c h a n g e o r d e r l a n g u a g e s t i p u l a t e s t h a t t h e a g r e e d - u p o n t e r m s a r e a l l
i n c l u s i v e , a n d n o o t h e r r e l i e f w i l l b e a v a i l a b l e r e g a r d i n g t h i s w o r k .
i . F o r P T A - f u n d e d c o n t r a c t s , a n y d a m a g e s r e c o v e r e d m u s t b e c r e d i t e d t o t h e
p r o j e c t i n v o l v e d u n l e s s t h e F T A p e r m i t s o t h e r w i s e .
i i . F o r F T A - f u n d e d c o n t r a c t s , c h a n g e o r d e r s t h a t a m o u n t t o c a r d i n a l c h a n g e s
o r t a g - o n s s h a l l c o m p l y w i t h C h a p t e r 8 , S e c t i o n 3 . 0 ( A ) .
3 . 0 T E R M I N A T I O N
A . A l l C o m m i s s i o n c o n t r a c t s e x c e e d i n g $ 2 5 , 0 0 0 s h o u l d c o n t a i n p r o v i s i o n s e n a b l i n g
t h e C o m m i s s i o n t o t e r m i n a t e s u c h c o n t r a c t s f o r t h e c o n v e n i e n c e o f t h e
C o m m i s s i o n , a n d a l l f e d e r a l l y f u n d e d c o n t r a c t s m u s t c o n t a i n s u c h p r o v i s i o n s .
P r o c u r e m e n t P o l i c y M a n u a l 5 1 S e p t e m b e r 9 . 2 0 1 5
R e v i s i o n : 2 _
1 3 6
These provisions should specify the manner in which such termination will be
effected and the basis for settlement. There should also be included in such
contracts appropriate provisions specifying causes for which the contracts may be
terminated for default.
B. Terminations for Convenience of the Commission
1. Commission contracts will be terminated for convenience only when this
is determined to be in the best interests of the Commission. In lieu of
issuing a notice of termination for convenience, the Procurement Officer
will effect a no-cost settlement agreement where possible and appropriate.
2. Formal written notice to the contractor is necessary to terminate a contract
for convenience. Such notice will state that the contract is being
terminated pursuant to the termination for convenience provision of the
contract, the effective date, the extent of termination and instructions to
the contractor to cease performance under the contract.
3. The Procurement Officer will negotiate a no-cost settlement with the ,
contractor if possible. Otherwise, the Procurement Officer will negotiate
an appropriate settlement agreement with the contractor pursuant to the
provisions of the termination for convenience clause of the contract.
C. Terminations For Default
1. If a contractor's right to proceed is terminated for default, the Commission
may take over and complete the work or cause it to be completed, and the
contractor and his sureties, if any, shall be liable to the Commission for
any increased costs caused thereby. The contractor and his sureties
should, in addition to increased costs in completing the work, be Hable for
liquidated damages, if liquidated damages are provided in the contract, or
for actual damages, if liquidated damages are not so provided.
2. If the Procurement Officer determines that the contractor's failure to
perform arises from causes which are excusable und,er the terms of the
contract, the Procurement Officer shall not terminate the contractor's right
to proceed, nor shall he/she charge the contractor with liquidated damages
(or if no liquidated damages, then actual damages) because of any delays
occasioned by such causes.
3. Where the surety does not complete performance of the contract, the
Procurement Officer normally will complete the performance of work by
awarding a new contract based on the same plans and specifications. Such
award may be the result of competitive bidding or negotiation; whichever
procedure is most appropriate under the circumstances. The Procurement
Officer must use reasonable diligence to obtain the lowest price available
for completion.
4. If, after due consideration, the Procurement Officer determines that
terminatio:Q is not in the best interest of the Commission although the
contractor is in default, the Procurement Officer may permit the contractor
to continue the work, and the contractor and his sureties shall be liable to
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5 .
t h e C o m m i s s i o n f o r l i q u i d a t e d d a m a g e s , a s s p e c i f i e d i n t h e c o n t r a c t , o r i f
l i q u i d a t e d d a m a g e s a r e n o t s o s p e c i f i e d , f o r a n y a c t u a l d a m a g e s
o c c a s i o n e d b y t h e f a i l u r e o f t h e c o n t r a c t o r t o c o m p l e t e t h e w o r k i n
a c c o r d a n c e w i t h t h e t e r m s o f t h e c o n t r a c t .
A n y p r o v i s i o n f o r a l i q u i d a t e d d a m a g e s a s s e s s m e n t m u s t b e a t a s p e c i f i c
r a t e p e r d a y f o r e a c h d a y o f o v e r r u n a n d m u s t b e s p e c i f i e d i n t h e c o n t r a c t .
a . F o r P T A - f u n d e d c o n t r a c t s , a n y d a m a g e s r e c o v e r e d m u s t b e c r e d i t e d t o
t h e p r o j e c t i n v o l v e d u n l e s s t h e F T A p e r m i t s o t h e r w i s e .
4 . 0 B O N D S , O T H E R S E C U R I T I E S A N D I N S U R A N C E
A . T h e C o m m i s s i o n s h o u l d s p e c i f y b o n d i n g , i n c o m p l i a n c e w i t h a p p l i c a b l e f e d e r a l
a n d s t a t e r e q u i r e m e n t s f o r a l l p u b l i c w o r k s c o n t r a c t s .
B .
1 . I n g e n e r a l , a l l c o n s t r u c t i o n c o n t r a c t s o v e r $ 2 5 , 0 0 0 r e q u i r e a p a y m e n t b o n d
i n t h e a m o u n t o f 1 0 0 % o f t h e c o n t r a c t v a l u e .
2 . A l l P T A - f u n d e d c o n s t r u c t i o n c o n t r a c t s o v e r $ 1 0 0 , 0 0 0 r e q u i r e a
p e r f o r m a n c e b o n d i n t h e a m o u n t o f l 0 0 % o f t h e c o n t r a c t v a l u e a n d a b i d
g u a r a n t e e i n t h e a m o u n t o f n o l e s s t h a n 5 % o f t h e c o n t r a c t v a l u e .
3 . B i d s f o r c o n s t r u c t i o n o f f a c i l i t i e s w h e r e t h e w o r k i s a n t i c i p a t e d t o e x c e e d
$ 2 5 , 0 0 0 r e q u i r e b i d s e c u r i t y a s s e t f o r t h � i n P U C � 1 3 0 2 3 2 .
T h e P r o c u r e m e n t O f f i c e r m a y r e q u i r e a n y o f t h e f o l l o w i n g t y p e s o f s e c u r i t y f o r
a n y s o l i c i t a t i o n o r c o n t r a c t s u b j e c t t o t h i s M a n u a l , o t h e r t h a n a s m a l l p u r c h a s e ,
r e g a r d l e s s o f t h e e s t i m a t e d a m o u n t o f t h e c o n t r a c t :
1 . B i d b o n d s ;
2 . O t h e r b i d o r p r o p o s a l s e c u r i t y ;
3 . C o n s t r u c t i o n p e r f o r m a n c e a n d p a y m e n t b o n d s ; a n d
4 . P e r f o r m a n c e o r p a y m e n t b o n d s o r o t h e r s e c u r i t y o n n o n - c o n s t r u c t i o n
c o n t r a c t s .
C . R e q u i r e m e n t f o r B o n d s T o B e E x e c u t e d B y A n A d m i t t e d S u r e t y I n s u r e r
1 . C a l i f o r n i a C o d e o f C i v i l P r o c e d u r e � 9 9 5 . 3 1 1 c a l l s f o r a n y b o n d r e q u i r e d
o n a p u b l i c w o r k s c o n t r a c t t o b e e x e c u t e d b y a n a d m i t t e d s u r e t y i n s u r e r .
2 . T h e C o m m i s s i o n h a s a d u t y t o v e r i f y t h a t a n a d m i t t e d s u r e t y i n s u r e r
e x e c u t e s t h e b o n d . T h e P r o c u r e m e n t O f f i c e r s h o u l d p r i n t o u t i n f o r m a t i o n
f r o m t h e w e b s i t e o f t h e C a l i f o r n i a D e p a r t m e n t o f I n s u r a n c e
( h t t p : / / w w w . i n s u r a n c e . c a . g o v I d o c s / F S - C o m p a n y P r o f i l e s . h t m ) c o n f i r m i n g
t h a t t h e s u r e t y i s a n a d m i t t e d s u r e t y i n s u r e r a n d a t t a c h i t t o t h e b o n d .
D . F o r f e d e r a l l y f u n d e d p r o c u r e m e n t s , t h e C o m m i s s i o n s h a l l n o t r e q u i r e u n n e c e s s a r y
e x p e r i e n c e o r e x c e s s i v e b o n d i n g .
I P r o c u r e m e n t P o l i c y M a n u a l 5 3
1 3 8
S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : Z .
5.0 CONTRACT CLOSEOUT
A. A completed contract is one which is both physically and administratively
complete and in which all aspects of contractual performance have been
accomplished, terminated, or otherwise disposed of by contract modification. A
contract is physically complete only after all articles and services called for under
the contract, including such related items as reports, spare parts, and exhibits,
have been delivered to and accepted by the Commission, including those articles
and services for which no specific compensation may have been stipulated. A
contract is administratively complete when all payments have been made and
administrative actions accomplished.
B. The project manager, in cooperation with the Procurement Officer, is responsible
for review of the contract file and obtaining all necessary documentation to ensure
that: (1) all deliverables and/or services (including any reports) required under the
contract have been received and accepted; (2) the terms and conditions of the
contract have been complied with; (3) disposition of accountable property under
the contract has been accomplished; all necessary actions including final payment
and releases required to close the contract are completed and documented.
C. Small purchase files should be considered closed when the Procurement Officer
receives evidence of receipt of property and final payment.
D. A contract file should not be closed in any of the following situations:
1. If the contract is the subject of a claim or dispute;
2. If the contract is in litigation or under appeal;
3. In the case of a termination, if all termination actions have not been
completed; or
4. If state or federal approval is required and has not been received.
I Procurement Policy Manual 54 September 9, 2015
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C H A P T E R l l - P A Y M E N T
1 . 0 C O M M I S S I O N P A Y M E N T P R O C E S S
A . T h e C o m m i s s i o n w i l l p r o m p t l y p r o c e s s a l l c o n t r a c t p a y m e n t s w i t h n e c e s s a r y
c o n t r o l s t o a s s u r e c o m p l i a n c e w i t h a l l c o n t r a c t t e r m s a n d c o n d i t i o n s i n a c c o r d a n c e
w i t h i n t e r n a l p r o c e d u r e s r e c o m m e n d e d b y t h e C h i e f F i n a n c i a l O f f i c e r a n d
a u t h o r i z e d b y t h e E x e c u t i v e D i r e c t o r .
B . T h e P r o c u r e m e n t O f f i c e r s h o u l d c l e a r l y s p e c i f y i n s o l i c i t a t i o n s a n d c o n t r a c t s t h e
f o r m a n d c o n t e n t o f a n a c c e p t a b l e i n v o i c e , i n c l u d i n g a r e q u i r e m e n t t h a t i n v o i c e s
b e s e q u e n t i a l l y n u m b e r e d , t h a t t h e y c o n t a i n a d a t e a n d c o n t r a c t n u m b e r a n d t h e
s e r v i c e s f o r w h i c h t h e y a r e i n v o i c i n g , t h e p e r i o d o f p e r f o r m a n c e b e i n g i n v o i c e d ,
a n d t o w h o m i n v o i c e s a r e t o b e s e n t .
2 . 0 P R O G R E S S P A Y M E N T S
A . T h e C o m m i s s i o n m a y p r o v i d e f o r p r o g r e s s p a y m e n t s u n d e r c o n t r a c t s t h a t r e q u i r e
l o n g t i m e p e r i o d s t o c o m p l e t e c o n t r a c t p e r f o r m a n c e o r i f t h e u s e o f p r o g r e s s
p a y m e n t s c o n t r i b u t e s t o t h e e f f e c t i v e a n d e f f i c i e n t a d m i n i s t r a t i o n o f
c o n s u l t a h t / c o n t r a c t o r w o r k . P r o g r e s s p a y m e n t s w i l l b e m a d e o n t h e b a s i s o f
a l l o w a b l e c o s t s i n c u r r e d b y t h e c o n s u l t a n t / c o n t r a c t o r , a n d t h e s t a g e o f c o m p l e t i o n
o f t h e c o n t r a c t .
1 .
2 .
C r i t e r i a . C : : o n t r a c t c l a u s e s p r o v i d i n g f o r p r o g r e s s p a y m e n t s s h o u l d b e u s e d
w h e n t h e i n v e s t m e n t i n w o r k a n d p r o g r e s s i s e x p e c t e d t o b e g r e a t e n o u g h
t o a d d s u b s t a n t i a l c o s t s t o t h e c o n t r a c t o r s t r a i n t h e c o n s u l t a n t / c o n t r a c t o r ' s
c a s h f l o w o r a b i l i t y t o o b t a i n f i n a n c i n g . U n d e r n o c i r c u m s t a n c e s s h o u l d
p a y m e n t s e x c e e d t h e c o n s u l t a n t / c o n t r a c t o r ' s p h y s i c a l c o m p l e t i o n o f t h e
W o r k , n o r s h o u l d t h e y a m o u n t t o a d v a n c e p a y m e n t s . P r o g r e s s p a y m e n t s
c a n b e b a s e d o n a p e r i o d i c v o u c h e r f o r e x p e n d i t u r e s , a m i l e s t o n e , o r t h e
C o m m i s s i o n ' s e s t i m a t e o f w o r k a c c o m p l i s h e d a s d e f i n e d i n t h e c o n t r a c t .
F o r f e d e r a l l y f u n d e d p r o c u r e m e n t s , t h e C o m m i s s i o n m u s t o b t a i n a d e q u a t e
s e c u r i t y ( i . e . , t i t l e t o w o r k i n p r o g r e s s ; l e t t e r o f c r e d i t ) f o r a n y p r o g r e s s
p a y m e n t s m a d e .
3 . F o r F T A - f u n d e d p r o c u r e m e n t s , a d v a n c e p a y m e n t s a r e p r o h i b i t e d u n l e s s
p r i o r w r i t t e n c o n c u r r e n c e i s o b t a i n e d f r o m t h e F , T A .
B . P r o g r e s s P a y m e n t s o n P u b l i c W o r k s
I n a c c o r d a n c e w i t h P C C � 2 0 1 0 4 . 5 0 , t h e C o m m i s s i o n m u s t m a k e p r o g r e s s
p a y m e n t s w i t h i n 3 0 d a y s a f t e r r e c e i p t o f a n u n d i s p u t e d a n d p r o p e r l y s u b m i t t e d
p a y m e n t r e q u e s t f r o m a c o n t r a c t o r o n a c o n s t r u c t i o n c o n t r a c t . I f t h e C o m m i s s i o n
f a i l s t o m a k e t i m e l y p a y m e n t , t h e C o m m i s s i o n m a y b e r e q u i r e d t o p a y i n t e r e s t t o
t h e c o n t r a c t o r e q u i v a l e n t t o t h e l e g a l r a t e s e t f o r t h i n s u b d i v i s i o n ( s ) o f S e c t i o n
6 8 5 . 0 1 0 o f t h e C o d e o f C i v i l P r o c e d u r e .
C . P r o g r e s s P a y m e n t s a n d R e t e n t i o n s o n A r c h i t e c t , E n g i n e e r , a n d L a n d S u r v e y o r
C o n t r a c t s
I P r o c u r e m e n t P o l i c y M a n u a l 5 5
1 4 0
S e p t e m b e r 9 . 2 0 1 5
R e v i s i o n : 2 .
Pursuant to California Civil Code §3320, for any contract for public works or
improvement, the Commission shall pay to the prime design professional any
progress payment within 30 days of receipt of a written demand for payment in
accordance with the contract, and the final retention payment, if applicable, within
45 days of receipt of a written demand for payment in accordance with the
contract. If any amount is wrongfully withheld or is not timely paid, the prime
design professional should be entitled to a penalty of 1 Y2 percent for the
improperly withheld amount, in lieu of any interest otherwise due, per month for
every month that payment is not made.
3.0 PROlVIPT PAYMENT TO SUBCONTRACTORS-FEDERALLY FUNDED
AGREEMENTS
A.
B.
In accordance with 49 CFR Part 26, Commission contracts above the small
purchase threshold must require that the prime contractor or subcontractor shall
pay to any subcontractor, not later than 7 days of receipt of each progress
payment from the Commission, unless otherwise agreed to in writing, the
respective amounts paid to the contractor on account for the work performed by
the subcontractors, to the extent of each subcontractor's interest therein. The
Commission contract may provide that, in the event that there is a .good faith
dispute over all or any portion of the amount due on a progress payment from the
prime contractor or subcontractor to a subcontractor, then the prime contractor or
subcontractor may withhold no more than 150 percent of the disputed amount.
The Commission must also require the prompt return of retainage payments from
the prime contractor to the subconti;actor within 7 days after the subcontractor's
work is satisfactorily completed.
4.0 PAYMENT OF RETENTION ON PUBLIC WORKS CONTRACTS
Pursuant to PCC § 7107, within 60 days after the date of completion of the work of
improvement, the Commission must release any retention withheld except funds withheld
to satisfy outstanding stop notices or otherwise properly withheld. In the event of a
dispute between the Commission and the original contractor, the Commission may
withhold from the final payment an amount not to exceed 150 percent of the disputed
amount.
5.0 REQUEST FOR PAYMENT CERTIFICATION
A. All contracts above the small purchase threshold may contain a clause, which
requires the contractor to submit with each request for payment, a certification
that the claim for payment is true, correct, and for services rendered and/or
supplies delivered in accordance with the contract.
B. The user department/project manager will disapprove and Accounts Payable will
return unpaid any request for payment which does not contain the certification
when required.
I Procurement Policy Manual 56
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September 9, 2015
Revision: 2
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" R E V I S I O N H I S T O R Y :
R e v i s i o n R e v i s i o n s
N o .
0 A d o p t e d b y t h e C o m m i s s i o n
1 A d o p t e d b y t h e C o m m i s s i o n
i A d o ] ; ! t e d b j ; ' . t b e C o m m i s s i o n
"
" I P r o c u r e m e n t P o l i c y M a n u a l 5 7
1 4 2
A d o p t e d
7 1 1 1 1 1 2
1 2 / 1 2 / 1 2
2 / 9 / 1 5 ( 1 2 e n d i n g )
S e p t e m b e r 9 , 2 0 1 5
R e v i s i o n : 2 .
"
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R E S O L U T I O N N O . 1 5 - 0 1 7
R E S O L U T I O N O F T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
R E G A R D I N G T H E
R E V I S E D P R O C U R E M E N T P O L I C Y M A N U A L
A T T A C H M E N T 2
W H E R E A S , t h e C o m m i s s i o n p r e v i o u s l y a d o p t e d R e s o l u t i o n N o .
1 2 - 0 3 1 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n R e g a r d i n g t h e
R e v i s e d P r o c u r e m e n t P o l i c y M a n u a l " ; a n d
W H E R E A S , t h e C o m m i s s i o n r e c e i v e d c o r r e c t i v e a c t i o n r e c o m m e n d a t i o n s f r o m
t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n a s a r e s u l t o f a t r i e n n i a l a u d i t c o m p l e t e d i n J u n e
2 0 1 5 ;
W H E R E A S , t h e C o m m i s s i o n i s r e q u i r e d t o c o m p l y w i t h t h e O f f i c e o f
M a n a g e m e n t a n d B u d g e t ' s i s s u a n c e o f t h e U n i f o r m A d m i n i s t r a t i v e R e q u i r e m e n t s , C o s t
P r i n c i p l e s , a n d A u d i t R e q u i r e m e n t s f o r F e d e r a l A w a r d s ( U n i f o r m G r a n t G u i d a n c e ) ; a n d
W H E R E A S , t h e C o m m i s s i o n d e s i r e s t o u p d a t e i t s p r o c u r e m e n t p o l i c i e s a n d
p r o c e d u r e s t o c o n t i n u e t o b e a c o m p r e h e n s i v e , u s e f u l f r a m e w o r k a n d i n c o r p o r a t e b e s t
p r a c t i c e s f o r t h e C o m m i s s i o n ' s p r o c u r e m e n t s .
N O W , T H E R E F O R E , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n d o e s
h e r e b y r e s o l v e a s f o l l o w s :
S e c t i o n 1 .
S e c t i o n 2 .
T h e P r o c u r e m e n t P o l i c y M a n u a l p r e v i o u s l y a d o p t e d o n D e c e m b e r 1 2 ,
2 0 1 2 , i s h e r e b y r e p l a c e d i n i t s e n t i r e t y b y t h e r e v i s e d P r o c u r e m e n t P o l i c y
M a n u a l , s e t f o r t h i n A t t a c h m e n t 1 , a t t a c h e d h e r e t o a n d i n c o r p o r a t e d
h e r e i n .
T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n h e r e b y a p p r o v e s a n d
a d o p t s t h e P r o c u r e m e n t P o l i c y M a n u a l , a s r e v i s e d , t o b e e f f e c t i v e
i m m e d i a t e l y .
1 4 3
APPROVED AND ADOPTED this gth day of September, 2015.
ATTEST:
Jennifer Harmon
Clerk of the Board
Daryl R. Busch, Chair
Riverside County Transportation Commission
144
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" R e s p o n s e t o 2 0 0 6 F T A T r i e n n i a l r e v i e w A p r i l 2 0 0 7 J u l y 2 0 1 2 " C o m p r e h e n s i v e " I n c o r p o r a t e d v a r i o u s l a w s a n d r e g u l a t i o n s . . { O ~ l l A f f i _ A D J M ~ l ~ l i j T I O t l ! r R ~ ( l l l f M f N I " R e s p o n s e t o 2 0 1 2 F T A P r o c u r e m e n t S y s t e m R e v i e w D e c e m b e r 2 0 1 2 S e p t e m b e r 2 0 1 5 " R e s p o n s e t o 2 0 1 5 F T A T r i e n n i a l r e v i e w " F e d e r a l U n i f o r m G u i d a n c e " B e s t p r a c t i c e s
General •Standards of conduct • Contract term •Cooperative agreements •Purchase authorizations •Prohibition of arbitrary actions •Cost estimates and analysis •Brand name or equal specifications •Contract changes • Debrief period Specific Procurement Procedures •Sealed bid (low bid) •Design-build •Competitively negotiated •Bonding requirements (O~llArn_ADMl~~IllllOH & ~ROrnlfMOO Laws and Regulations •Veterans employment • Minority, women's, and labor surplus businesses Other •"Should" changed to "shall" • Limited application of certain policies to federally funded procurements
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : S h i r l e y M e d i n a , P l a n n i n g a n d P r o g r a m m i n g D i r e c t o r
T H R O U G H : J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T : 2 0 1 6 S t a t e T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m U p d a t e
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e r e p r o g r a m m i n g S t a t e T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( S T I P ) p r o j e c t s a s
r e f l e c t e d i n T a b l e A ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T / O N :
A t i t s A u g u s t 2 7 , 2 0 1 5 C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n ( C T C ) m e e t i n g , t h e C T C i s
s c h e d u l e d t o a d o p t t h e 2 0 1 6 S T I P F u n d E s t i m a t e ( F E ) a n d G u i d e l i n e s . C T C s t a f f h a d i n d i c a t e d
t h e a d o p t i o n o f t h e S T I P F E c o u l d b e d e l a y e d t o a l l o w a d d i t i o n a l t i m e n e e d e d f o r C a l t r a n s t o
m a k e a d j u s t m e n t s t o t h e F E b a s e d o n t h e o u t c o m e o f r e c e n t a n d u p c o m i n g l e g i s l a t i v e a c t i o n s .
H o w e v e r , i t i s n o w p r e s u m e d t h a t t h e a d o p t i o n o f t h e F E a n d G u i d e l i n e s w i l l t a k e p l a c e a t t h e
A u g u s t m e e t i n g . T h e d r a f t S T I P F E w a s r e c e n t l y u p d a t e d f r o m $ 3 0 m i l l i o n t o $ 4 6 m i l l i o n o f n e w
p r o g r a m m i n g c a p a c i t y s t a t e w i d e i n f i s c a l y e a r 2 0 2 0 / 2 1 , w i t h l o w e r t h a n e x p e c t e d r e v e n u e s i n
t h e f i r s t t h r e e f i s c a l y e a r s ( 2 0 1 6 / 1 7 - 2 0 1 8 / 1 9 ) . C T C s t a f f e x p l a i n e d t h e 2 0 1 6 S T I P u p d a t e w i l l
o n l y c o n s i s t o f d e l a y i n g p r o j e c t s b y a p p r o x i m a t e l y t w o y e a r s a n d t h a t n o n e w p r o j e c t s c a n b e
p r o g r a m m e d u n l e s s a c u r r e n t p r o j e c t i s r e m o v e d r e s u l t i n g i n a z e r o s u m g a i n .
T a b l e A i n c l u d e s t h e p r o j e c t s p r o g r a m m e d i n t h e 2 0 1 4 S T I P a n d t h e s t a f f r e c o m m e n d a t i o n f o r
d e l a y i n g t h e s e p r o j e c t s . A l l p r o j e c t s a r e p r o p o s e d t o b e d e l a y e d , p e r C T C i n s t r u c t i o n s , w i t h t h e
e x c e p t i o n o f t h e S R - 6 0 T r u c k C l i m b i n g / D e s c e n d i n g L a n e p r o j e c t t h a t i s a l s o f u n d e d w i t h
C a l t r a n s S t a t e H i g h w a y O p e r a t i o n s P r o t e c t i o n P r o g r a m f u n d s d u e t o t h e p r o j e c t ' s s a f e t y
f e a t u r e s . A d d i t i o n a l l y , s t a f f m a y r e c o m m e n d m o v i n g t h e $ 4 1 , 5 4 5 , 0 0 0 o f S T I P f u n d s f r o m t h e 1 -
1 5 F r e n c h V a l l e y P a r k w a y i n t e r c h a n g e p r o j e c t d u e t o t h e d e l a y s t h e p r o j e c t h a s i n c u r r e d , u n l e s s
t h e c i t y c a n p r o v i d e a c o m m i t m e n t a n d a g r e e m e n t w i t h C a l t r a n s o n t h e p h a s i n g a n d f u n d i n g o f
t h e p r o j e c t . I f t h e c i t y c a n n o t p r o v i d e t h i s , s t a f f m a y r e p r o g r a m t h e S T I P f u n d s o n t h e d e s i g n
a n d / o r r i g h t o f w a y p h a s e ( s ) f o r t h e M i d C o u n t y P a r k w a y ( M C P ) p r o j e c t . T h e 1 - 2 1 5 S o u t h b o u n d
C o n n e c t o r p r o j e c t p r o g r a m m e d f o r $ 8 . 9 6 5 m i l l i o n i s c o n t i n g e n t u p o n t h e c o m p l e t i o n o f t h e 1 - 1 5
F r e n c h V a l l e y P a r k w a y i n t e r c h a n g e , a n d t h e s e f u n d s m a y a l s o b e r e c o m m e n d e d f o r
r e p r o g r a m m i n g t o t h e M C P p r o j e c t .
A g e n d a I t e m 1 0
1 4 5
TABLE A
2016 STIP Staff Recommendations for Delayin
Agency Project 19/20 20121
Temecula *1-15 French Valley IC
CT/RCTC **SR-60 Truck Lanes
Caltrans B Cyn Wildlife Crossing
CT/RCTC ***1-215 SB Connector $8,965,000
*l-15 French Valley IC project is proposed to be delayed until FY 2019/20, or replaced with MCP project.
**SR-60 Truck lanes proposed to remain programmed in FY 2015/16.
***1-215 SB Connector is proposed to be delayed until FY 2020/21, or replaced with MCP project.
Staff will continue to work with the city of Temecula to identify funding for the 1-15 French
Valley interchange project. However, given the uncertainty of funding revenues at the state
level, other fund sources, such as Transportation Uniform Mitigation Fee, federal Surface
Transportation Program, and Measure A Regional Arterial funds, are limited as other high
priority projects in Riverside County are also in need of funding.
•
Per the CTC's STIP guidelines, staff will work with the Southern California Association of
Governments to prepare a regional level performance evaluation based on the regional
transportation model and include a discussion in the STIP submittal as to how the STIP projects
facilitate the implementation of the Sustainable Communities Strategies. The projects will also •
be amended in the Federal Transportation Improvement Program to reflect project
programming changes.
This item has no direct financial impact to the Commission.
•
Agenda Item 10
146
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A G E N D A I T E M 1 1 � "
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : S h i r l e y M e d i n a , P l a n n i n g a n d P r o g r a m m i n g D i r e c t o r
T H R O U G H : J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T : C o n g e s t i o n M a n a g e m e n t P r o g r a m M o n i t o r i n g
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e A g r e e m e n t N o . 1 0 - 6 5 - 1 1 4 - 0 4 , A m e n d m e n t N o . 4 t o A g r e e m e n t
N o . 1 0 - 6 5 - 1 1 4 - 0 0 , w i t h V R P A T e c h n o l o g i e s f o r c o n t i n u e d m o n i t o r i n g o f t h e C o n g e s t i o n
M a n a g e m e n t P r o g r a m { C M P ) s y s t e m o f h i g h w a y s a n d r o a d s p e r f e d e r a l r e q u i r e m e n t s
f o r a n a d d i t i o n a l a m o u n t o f $ 2 8 , 1 6 7 , a n d a t o t a l a m o u n t n o t t o e x c e e d $ 2 8 6 , 9 6 0 ;
2 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e
t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T / O N :
I n 1 9 9 0 t h e C o m m i s s i o n w a s d e s i g n a t e d a s t h e c o n g e s t i o n m a n a g e m e n t a g e n c y ( C M A ) f o r
R i v e r s i d e C o u n t y . T h e R i v e r s i d e C o u n t y C M P w a s f i r s t a d o p t e d i n 1 9 9 1 p e r s t a t e l e g i s l a t i o n . A
f e w y e a r s l a t e r , l e g i s l a t i o n w a s � p a s s e d c h a n g i n g t h e s t a t e m a n d a t e f o a v o l u n t a r y p r o g r a m .
H o w e v e r , f e d e r a l c o n g e s t i o n m a n a g e m e n t p r o c e s s r e g u l a t i o n s w e r e i n p l a c e r e q u i r i n g
m e t r o p o l i t a n p l a n n i n g o r g a n i z a t i o n s t o c e r t i f y t h a t t h e r e q u i r e m e n t s f o r i m p l e m e n t i n g t h e
f e d e r a l c o n g e s t i o n m a n a g e m e n t p r o c e s s a r e m e t w i t h i n i t s b o u n d a r y . A s a r e s u l t , a l l C M A s
w i t h i n t h e S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s { S C A G ) r e g i o n a r e h e l d t o m e e t i n g
t h e f e d e r a l r e q u i r e m e n t s , w h i c h i s d e t e r m i n e d t h r o u g h S C A G ' s f e d e r a l c e r t i f i c a t i o n p r o c e s s .
T o e n s u r e c o n s i s t e n c y w i t h f e d e r a l r e q u i r e m e n t s , t h e R i v e r s i d e C o u n t y C M P w a s p r i m a r i l y
d e s i g n e d t o m e e t f e d e r a l r e q u i r e m e n t s a n d a l s o i n c o r p o r a t e d s t a t e C M P r e q u i r e m e n t s .
M o n i t o r i n g t h e d e s i g n a t e d C M P s y s t e m t o e n s u r e t h e e s t a b l i s h e d m i n i m u m l e v e l o f s e r v i c e
( L O S ) t h r e s h o l d i s m e t i s t h e m a i n f o c u s o f t h e p r o g r a m . G i v e n t h a t c i t i e s a n d t h e c o u n t y
e s t a b l i s h L O S t h r e s h o l d s a t " C " o r " D " , t h e C M P m i n i m u m L O S t h r e s h o l d w a s s e t a t " E " .
T h e r e f o r e , i f a n y s e g m e n t f a l l s b e l o w " E " , a d e f i c i e n c y p l a n w o u l d n e e d t o b e p r e p a r e d t h a t
w o u l d i n c l u d e p r o j e c t s a n d / o r m i t i g a t i o n s t r a t e g i e s t h a t w o u l d i m p r o v e t h e s e g m e n t t o L O S " E "
o r b e t t e r .
A g e n d a I t e m 1 1
1 4 7
The CMP is updated every two to three years. The last update was scheduled to take place in
2014. However, no new requirements or legislation occurred that warranted the document to
be updated. In addition, monitoring efforts did not reveal system deficiencies that were not
already addressed by transportation improvement projects programmed in the Federal
Transportation Improvement Program or Transportation Uniform Mitigation Fee program. Staff
is planning the next CMP update to occur after several planning activities have concluded, such
as the Commission's Strategic Assessment, 2016 Regional Transportation Plan/Sustainable
Communities Strategy, and release of final guidance from the Office of Planning and Research
detailing the implementation and applicability that SB 743 will have under the Catifornia
Environmental Quality Act. These planning efforts and legislation will have a direct impact on
Riverside County's CMP. A request for proposals for the next CMP update cycle is scheduled for
release by fall 2016.
In the meantime, the CMP system is required to be monitored on a continuous basis.
Monitoring efforts include utilizing loop or pavement sensors currently installed along the state
highway system at call boxes and Caltrans' Performance Measurement System (PeMS) sites.
PeMS sites have the capability to retrieve speed, truck flow, vehicle miles traveled, vehicle
hours traveled, and delay data. Speed data is used to determine LOS. If any deficiencies (LOS
"E") are identified on the CMP system, an analysis of the cause of deficiency is also determined,
such as recurring congestion, construction activities, or interregional traffic. Monitoring is
performed on a quarterly basis. However, to reduce costs associated with monitoring, staff
proposes to change the frequency of monitoring from a quarterly basis to biannually, in fall and
spring, as these seasons typically reflect average traffic conditions.
In November 2010, after a compe~itive procurement that included federal provisions, the
Commission awarded an agreement to VRPA Technologies to update and monitor the CMP
system for a total amount of$258,7Q3 for a two-year term plus three one-year options c'overing
FY 2010/11 -2014/15. The agreement has been amended three times to exercise each one-
year option with no change in cost. During the full term of this agreement, services were
related to .the 2011 CMP update and quarterly monitoring. As of June. 30, 2015, all funds have
been expended.
To ensure monitoring activities continue until the commencement of the next CMP update
cycle in Spring 2017, staff recommends amending the current agreement with VRPA
Technologies to continue monitoring the CMP system in the fall 2015, spring 2016, and fall
2016 for an additional amoynt of $28,167, which includes a contingency of $2,559. The
additional.amount is considered fair and reasonable. With this amendment, the total amount
not to exceed is $286,960.
Since CMP monitoring activities are eligible for State Transportation Improvement Program
(STIP) Planning, Programming, and Monitoring (PPM) funds, these funds will be used for CMP
monitoring. No budget adjustment is necessary, as the STIP PPM funds and CMP monitoring
costs are included in the FY 2015/16 budget.
Agenda Item 11
148
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I n F i s c a l Y e a r B u d g e t :
S o u r c e o f F u n d s :
F i n a n c i a l I n f o r m a t i o n
Y e s
N / A Y e a r :
S t a t e S T I P P P M f u n d s
F Y 2 0 1 5 / 1 6
F Y 2 0 1 6 / 1 7 + A m o u n t :
B u d g e t A d j u s t m e n t :
G L / P r o j e c t A c c o u n t i n g N o . : 0 0 2 1 3 2 6 5 5 2 0 0 0 0 0 0 1 0 6 6 5 6 5 5 2 0
F i s c a l P r o c e d u r e s A p p r o v e d : D a t e :
A t t a c h m e n t s : A g r e e m e n t N o . 1 0 - 6 5 - 1 1 4 - 0 4 ( D r a f t )
A g e n d a I t e m 1 1
1 4 9
$ 1 7 , 1 0 0
1 1 , 0 6 7
N o
N / A
0 8 / 1 3 / 2 0 1 5
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A g r e e m e n t N o . 1 0 - 6 5 - 1 1 4 - 0 4
A M E N D M E N T N O . 4 T O
A G R E E M E N T W I T H V R P A T E C H N O L O G I E S , I N C
F O R C O N S U L T I N G S E R V I C E S
F O R T H E C O N G E S T I O N M A N A G E M E N T P R O G R A M
1 . P A R T I E S A N D D A T E
T h i s A m e n d m e n t N o . 4 t o t h e A g r e e m e n t f o r C o n s u l t i n g S e r v i c e s i s m a d e a n d e n t e r e d
i n t o a s o f t h i s _ _ d a y o f , 2 0 1 5 , b y a n d b e t w e e n t h e R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ( " C o m m i s s i o n " ) a n d V R P A
T E C H N O L O G I E S , I N C . ( " C o n s u l t a n t " } , a C a l i f o r n i a c o r p o r a t i o n .
2 . R E C I T A L S
2 . 1 T h e C o m m i s s i o n a n d t h e C o n s u l t a n t h a v e e n t e r e d i n t o a n a g r e e m e n t
d a t e d D e c e m b e r 1 6 , 2 0 1 0 f o r t h e p u r p o s e o f p r o v i d i n g c o n s u l t i n g s e r v i c e s
f o r t h e c o n g e s t i o n m a n a g e m e n t p r o g r a m ( t h e " M a s t e r A g r e e m e n t " ) .
2 . 2 T h e C o m m i s s i o n a n d t h e C o n s u l t a n t h a v e e n t e r e d i n t o a n A m e n d m e n t
N o . 1 t o t h e M a s t e r A g r e e m e n t , d a t e d J a n u a r y 1 , 2 0 1 3 , f o r t h e p u r p o s e o f
e x t e n d i n g t h e t e r m .
2 . 3 T h e C o m m i s s i o n a n d t h e C o n s u l t a n t h a v e e n t e r e d i n t o a n A m e n d m e n t
N o . 2 t o t h e M a s t e r A g r e e m e n t , d a t e d J a n u a r y 1 , 2 0 1 4 , f o r t h e p u r p o s e o f
e x t e n d i n g t h e t e r m .
2 . 4 T h e C o m m i s s i o n a n d t h e C o n s u l t a n t h a v e e n t e r e d i n t o a n A m e n d m e n t
N o . 3 t o t h e M a s t e r A g r e e m e n t , d a t e d J u n e 2 5 , 2 0 1 5 , f o r t h e p u r p o s e o f
e x t e n d i n g t h e t e r m .
2 . 5 T h e p a r t i e s n o w d e s i r e t o a m e n d t h e M a s t e r A g r e e m e n t t o p r o v i d e
a d d i t i o n a l c o m p e n s a t i o n f o r t h e c o n t i n u e d p r o v i s i o n o f t h e C o n g e s t i o n
M a n a g e m e n t P r o g r a m .
3 . T E R M S
3 . 1 T h e m a x i m u m c o m p e n s a t i o n f o r S e r v i c e s p e r f o r m e d p u r s u a n t t o t h i s
A m e n d m e n t s h a l l b e T w e n t y - F i v e T h o u s a n d S i x H u n d r e d E i g h t D o l l a r s
( $ 2 5 , 6 0 8 ) . W o r k s h a l l b e p e r f o r m e d a t t h e r a t e s s e t f o r t h i n t h e M a s t e r
A g r e e m e n t .
3 . 2 T h e t o t a l n o t - t o - e x c e e d a m o u n t o f t h e M a s t e r A g r e e m e n t , a s a m e n d e d b y
t h i s A m e n d m e n t N o . 3 , s h a l l b e i n c r e a s e d f r o m T w o H u n d r e d F i f t y - E i g h t
1 5 0
Thousand Seven Hundred Ninety-Three Dollars ($258, 793) to Two
Hundred Eight-Six Thousand Nine Hundred Sixty Dollars ($286,960).
3.3 Except as amended by this Amendment, all provisions of the Master
Agreement, as amended by Amendment No. 1, 2 and 3 including without
limitation the indemnity and insurance provisions, shall remain in full force
and effect and shall govern the actions of the parties under this
Amendment.
[Signatures on following page]
2
17336.00000\1514236.2
151
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S I G N A T U R E P A G E
T O
A G R E E M E N T N O . 1 0 - 6 5 - 1 1 4 - 0 4
I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A m e n d m e n t o n
t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n .
R I V E R S I D E C O U N T Y
T R A N S P O R T A T I O N C O M M I S S I O N
D a r y l R . B u s c h , C h a i r
A P P R O V E D A S T O F O R M :
B y :
B e s t B e s t & K r i e g e r L L P
C o u n s e l t o t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n
3
1 5 2
V R P A T E C H N O L O G I E S , I N C
B y : ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
S i g n a t u r e
N a m e
T i t l e
"
. . A G E N D A I T E M 1 2
" "
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"
R I V E R S I D E C O U N T Y T R A N S P O R T A T / O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : G r a c e A l v a r e z , P l a n n i n g a n d P r o g r a m m i n g M a n a g e r
T H R O U G H : S h i r l e y M e d i n a , P l a n n i n g a n d P r o g r a m m i n g D i r e c t o r
F i s c a l Y e a r 2 0 1 5 / 1 6 A n n u a l L o c a l T r a n s p o r t a t i o n F u n d P l a n n i n g A l l o c a t i o n s t o
S U B J E C T : W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s a n d C o a c h e l l a V a l l e y A s s o c i a t i o n
o f G o v e r n m e n t s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 )
2 )
A p p r o v e a n a l l o c a t i o n o f L o c a l T r a n s p o r t a t i o n F u n d ( L T F ) p l a n n i n g f u n d s i n t h e a m o u n t
o f $ 6 8 4 , 7 5 0 f o r W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s ( W R C O G ) a n d $ 3 7 3 , 5 0 0 f o r
t h e C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e r n m e n t s ( C V A G ) f o r e f f o r t s i d e n t i f i e d i n e a c h
a g e n c y ' s F Y 2 0 1 5 / 1 6 L T F P r o g r a m O b j e c t i v e s / W o r k P l a n ( W o r k P l a n ) t h a t s u p p o r t
t r a n s p o r t a t i o n p l a n n i n g p r o g r a m s a n d f u n c t i o n s c o n s i s t e n t w i t h r e g i o n a l a n d
s u b r e g i o n a l p l a n s , p r o g r a m s a n , d r e q u i r e m e n t s ; a n d
F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
T h e L T F e s t a b l i s h e d i n s t a t e l a w b y t h e T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) i s f u n d e d
t h r o u g h a o n e - q u a r t e r o f o n e c e n t o f t h e s t a t e ' s 7 . 5 p e r c e n t s a l e s t a x ( b a s e d o n p o i n t o f s a l e
a n d i s r e t u r n e d t o s o u r c e ) .
T h e L T F f u n d i n g i s d i s t r i b u t e d b y t h e S t a t e B o a r d o f E q u a l i z a t i o n t o t h e c i t i e s a n d c o u n t i e s o n a
p r o r a t a b a s i s , p u r s u a n t t o S e c t i o n 9 9 2 3 3 . 2 o . f t h e T O A , p r o v i d f n g u p t o 3 p e r c e n t o f a n n u a l
r e v e n u e s t o f u n d t r a n s p o r t a t i o n p l a n n i n g a n d p r o g r a m m i n g e f f o r t s . T h e C o m m i s s i o n , a s t h e
R e g i o n a l T r a n s p o r t a t i o n P l a n n i n g A g e n c y , i s l e g a l l y r e s p o n s i b l e f o r a p p o r t i o n i n g t h e L T F f u n d s .
B a s e d o n t h e p r o j e c t e d F Y 2 0 1 5 / 1 6 r e v e n u e s o f $ 8 3 m i l l i o n , 3 p e r c e n t o f t h e p r o j e c t e d r e v e n u e
o r $ 2 . 4 9 m i l l i o n i s f o r p l a n n i n g a n d p r o g r a m m i n g . B y s t a t u t e , t h e T O A a l s o r e q u i r e s o n e h a l f o f
t h e s e L T F f u n d s b e a l l o c a t e d f o r p l a n n i n g a c t i v i t i e s w i t h i n t h e W e s t e r n R i v e r s i d e C o u n t y a n d t h e
C o a c h e l l a V a l l e y a r e a s , a s d e t e r m i n e d b y t h e C o m m i s s i o n . D i s t r i b u t i o n o f t h e f u n d i n g , a s
c o n f i r m e d b y t h e C o m m i s s i o n i n O c t o b e r 2 0 1 4 , i s a s f o l l o w s :
A g e n d a I t e m 1 2
1 5 3
Planning Agency Percentage Apportionment/ Allocation
RCTC
WR COG
CVAG
15%
55%
30%
$186,750
$684,750
$373,500
WRCOG and CVAG submitted their respective FY 2015/16 Work Plans in accordance with
existing guidelines:
The FY 2015/16 Work Plan submitted by WRCOG includes:
1) Southern California Association of Governments (SCAG) Compass Blueprint planning
projects;
2) Air Quality, Energy Efficiency and Sustainability Programs;
3) Transportation Uniform Mitigation Fee (TUMF) Program; and
4) Riverside County Transportation Commission Programs.
The FY 2015/16 Work Plan submitted by CVAG includes:
1)
2)
3)
4)
5)
6)
7)
8)
9)
Transportation Department Operations;
Project Management and Contract Administration;
CVLink Project Development;
Riverside County Transportation Commission Programs;
Planning, Programming and Monitoring Programs;
Miscellaneous Programs;
Congestion Management/Air Quality Programs;
TUMF Program; and
Governmental and Special Projects.
Staff reviewed the Work Plans and found these Work Plans are consistent with the
Commission's overall transportation programming and planning objectives and recommends
approval. The Work Plans also benefit the respective geographic regions and are consistent
with subregional and regional plans including SCAG's Regional Transportation Plan/Sustainable
Communities Strategy (RTP/SCS). WRCOG and CVAG, in conjunction with SCAG, are responsible
for subregional planning efforts that implement and are in conformance with the RTP/SCS.
Agenda Item 12
154
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r-----------------------------------------------------
• Financial Information
In Fiscal Year Budget: I Yes Year: I FY 2015/16 Amount: I $1,058,250
Source of Funds: I Local Transportation Funds Budget Adjustment: I No
GL/Project Accounting No.: 106 65 86205
Fiscal Procedures Approved: ~~ I Date: I 08/06/2015
Attachments:
1) WRCOG FY 2015/16 LTF Program Objectives/Work Plan
2) CVAG FY 2015/16 LTF Program Objectives/Work Plan
•
• Agenda Item 12
155
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A T T A C H M E N T 1
W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s
( W R C O G )
F i s c a l Y e a r 2 0 1 5 / 2 0 1 6
L o c a l T r a n s p o r t a t i o n F u n d s P r o g r a m O b j e c t i v e s
T h e W o r k P l a n f o r F Y 2 0 1 5 / 2 0 1 6 i s d i v i d e d i n t o t w o p r o g r a m a r e a s :
1 . P l a n n i n g P r o g r a m s a n d E n e r g y / E n v i r o n m e n t P r o g r a m s
C a l i f o r n i a A i r R e s o u r c e s B o a r d
D e p a r t m e n t o f E n e r g y ( D O E )
S o u t h C o a s t A i r Q u a l i t y M a n a g e m e n t D i s t r i c t ( S C A Q M D )
S o u t h e r n C a l i f o r n i a A s s o c i a t i o n s o f G o v e r n m e n t s ( S C A G )
C a l i f o r n i a A s s o c i a t i o n o f C o u n c i l s o f G o v e r n m e n t s ( C A L C O G )
P l a n n i n g :
T h i s p r o g r a m i n c l u d e s t h e f o l l o w i n g a c t i v i t i e s : s t a f f t i m e t o d e v e l o p a n d c o m p l e t e
( b y D e c e m b e r 3 1 , 2 0 1 5 ) t w o S C A G C o m p a s s B l u e p r i n t p r o j e c t s : W R C O G L a n d
U s e , T r a n s p o r t a t i o n , a n d W a t e r Q u a l i t y P l a n n i n g F r a m e w o r k a n d W R C O G
S u s t a i n a b i l i t y F r a m e w o r k P u b l i c H e a l t h & C l i m a t e A c t i o n P l a n I m p l e m e n t a t i o n .
B o t h p r o j e c t s f o c u s o n p r o v i d i n g v o l u n t a r y s t r a t e g i e s a t t h e l o c a l l e v e l , t o
i m p l e m e n t r e g i o n a l p o l i c i e s a d o p t e d a s p a r t o f t h e 2 0 1 2 - 2 0 3 5 R e g i o n a l
T r a n s p o r t a t i o n P l a n / S u s t a i n a b l e C o m m u n i t y S t r a t e g y . C o n t i n u e d p a r t i c i p a t i o n
w i t h S C A G , C A L C O G , a n d o t h e r r e g i o n a l p l a n n i n g a g e n c i e s ; a n d c o n t i n u e d
s u p p o r t f o r t h e W R C O G P l a n n i n g D i r e c t o r s ' T A C t o r e v i e w , a n a l y z e a n d m a k e
r e c o m m e n d a t i o n s t o t h e W R C O G E x e c u t i v e C o m m i t t e e o n t h e s u b r e g i o n a l
g r o w t h f o r e c a s t , t h e r e g i o n a l H o u s i n g N e e d s A s s e s s m e n t , t h e R e g i o n a l
T r a n s p o r t a t i o n P l a n a n d l e g i s l a t i o n t h a t w i l l i m p a c t / a s s i s t t h e i m p l e m e n t a t i o n o f
A B 3 2 a n d S B 3 7 5 . .
A i r Q u a l i t y , E n e r g y E f f i c i e n c y a n d S u s t a i n a b i l i t y :
T h e s e p r o g r a m s i n c l u d e t h e f o l l o w i n g a c t i v i t i e s : c o n t i n u e d s t a f f p a r t i c i p a t i o n i n
S C A Q M D a c t i v i t i e s a n d r u l e - m a k i n g , p a r t i c i p a t i o n i n t h e d e v e l o p m e n t o f t h e 2 0 1 6
A Q M P ; p r o v i d e o u t r e a c h a n d t o t h e j u r i s d i c t i o n s r e g a r d i n g a i r q u a l i t y i s s u e s a n d
f u n d i n g o p p o r t u n i t i e s ; s u p p o r t W R C O G C l e a n C i t i e s a n d p r o g r a m s t h a t W R C O G
h a s d e v e l o p e d t o r e d u c e e m i s s i o n s t h r o u g h e n e r g y e f f i c i e n c y a n d w a t e r
c o n s e r v a t i o n ; c o n t i n u e d p a r t i c i p a t i o n t o a s s i s t j u r i s d i c t i o n i n t h e p u r c h a s e o f
a l t e r n a t i v e f u e l v e h i c l e s a n d t h e d e v e l o p m e n t o f t h e s u p p o r t i n g i n f r a s t r u c t u r e .
V : \ 2 0 1 5 1 0 9 S e p t e m b e r \ B & l \ 1 2 . A 1 . G A - C o m m . W f ~ C O G U T F Y 2 0 1 5 - 1 6 W o r k P l a n . d o c
1 5 6
2. Regional Transportation Programs
Riverside County Transportation Commission (RCTC)
Riverside Transit Agency
Caltrans
SCAG
CAL COG
TUMF:
This program includes staff· time to prepare the 2015 Nexus Study and Program
Update; to administer the TUMF Program which includes but is not limited to:
program contract/agreement administration; public outreach/information; the
Annual Report; signage program; TUMF Zone Transportation Improvement
Program development and amendments; prepare the annual audit; preparation of
annual adjustment for construction costs; maintain TUMF data base of fee
collections and disbursements; work with developers on credit and
reimbursement agreements; and amend all program documents as necessary.
Riverside County Transportation Commission Programs:
These programs include staff time and project management to assist in
transportation planning. and air quality programs to include: participation in TUMF
Program tasks as needed to ass•st RCTC in the implementation of the Regional
TUMF Program; participate in evaluation committees as requested; and other
planning related tasks as determined in consultation with the RCTC Executive
Director.
V:\2015\09 September\B&l\12.A1.GA-Comrn.VVHCOG LTF FY 2015-16 Work Plan.doc
157
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J u l y 1 , 2 0 1 5
M s . T h e r e s i a T r e v i n o
l i i l ~ � ~ n w r g r ~
L J \ l . J U L 0 8 2 0 1 5 l Y J
C h i e f A n a n c i a l O f f i c e r T R A N
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
R l v e r s l d e C o u n t y R e g i o n a l C o m p t e x
4 0 8 0 L e m o n S t r e e t , 3 r o F l o o r
R i v e r s i d e , C A 9 2 5 0 2
D e a r T h e r e s i a , I n v o i , @ : C V 1 6 Q 1 9 � 1 5
B @ t 2 Q 1 ! i / . J . 6 . L g s ; g l . . T m p s p g r t g t i o n F u q d i o a ( L T F )
T h e a l l o c a t i o n t o t h e C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e m m e n t s ' ( O / A G ) L o c a l
T r a n s p o r t a t i o n F u n d i n g ( L T F ) f o r f i s c a l y e a r 2 0 1 5 / 1 6 i s $ 1 7 1 , S f ) O . A t t a c h e d I s
i m o v e r v i e w o f C V A G ' s l T F W o r k P l a n o b j e c t i v e s u t i l i z i n g t h i s f u n d i n g .
P l ~ a s e � s i d e r t h i s l e t t e r a s a n I n v o i c e f o r t h e f u n d s . P l e a s e � d o n o t h e s i t a t e t o
c a 1 1 � m e i f y o u h a v e a n y q u e s t i o n s .
T h a n k Y O l l .
J U L O B 2 9 1 5
f t C l C . . , , . . . ~ - - . . . S i n c e r e l y , - . . . . . . u " " " '
C O A C H E L L A V A L L E Y A S S O C I A T I O N O F G O V E R N M E N T S
G a r y ~ e a n g , C P A
D i r e c t o r o f A d m i n i s t r a t i v e S e r v i c e s
a t t a c h m e n t
c . c . A l l y n W a g g l e
S h i r l e y M e d m a , R C T C D i r e c t o r o f P l a n n i n g & P r o g r a m m t n g
C 1 r v O F B L Y T H � " C l ' n t ' O F C A m i r o R A L C I T Y " C r r v o ~ C O A C l i l l i L L A " C I T Y o i : D i ; s m H o r S P . R I N G S " C I T Y O F I M P W ! I W i ; t L S
C r r v O F I N O I O " C 1 r v o F L A Q u 1 N ' r A . C i r v o F P A t M O o s i ; i r r . C ~ � P P A L M S P m N G S . C I T Y o i : R A N Q ! o M I R A G E � C Q W r V ~ � ~ ~ " "
A G U A C A t l � N l l i B A N D O F C A H U l l . L A i N D I A N S . C A l l A Z O N B A N D O F M I S S I O N I N l ) W I S
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T R A N S P O R T A T I O N D E P A R T M E N T
P R O G R A M G O A L S A N D O B J E C T I V E S
F I S C A L � ' Y E A R ! Q 1 5 / l 6
T h e W o r k P l a n f o r 2 0 1 5 / 1 6 i s s e p a r a t e d i n t o n i n e m a i n p r o g r a m a r e a s :
1 ) T r a n s p o r t a t i o n D e p a r t m e n t O p e r a t i o n s
" T r a n s p o r t a t i o n P r o g r a m A d m i n i s ~ o n
" I m p l e m e n t a t i o n o f T r a n s p o $ t i o n P f o j e c t P r i o r i t i z a . t k > n S t u d y ( T P P S )
" C a p i t a l f m p r o v t m ' l e n t P r o g r a m . ( f ! J P ) U p d a t e
" . O t h e r T r a n s p o r t a t f e h P l a n n i n g
" O p e r a t i o n s M a n a g e m e n t a n d A d m i n i s t r a t i o n .
T h i s p r o g r a m a r e a � p e r f a i m s p r i m a r i l y a . d n U n i s t r a t i v e f u n c t i o n s w b i � c o n s i s t o f
g e n e r a l t r a n s p o r t a t i o n p r o g n m i a d m i n i s t r a t i v e a c t i v i t i e s a n d v a r i o u s t r a n s p o r t a t i o n
p l a n n i n g d u t i e s i n s u p p . e : t t . a f t J t e � t r a t t G p o r n t t f o n D q p a r t l p " - C o ~ l f l l t i Q D o f t h e
2 0 1 5 u p d a t e - o f t h e � T P P l , c ~ � . a n d N e x u s . S t u d y a w l U � p l e , m ~ t a t i o n o f t h e
V a l l e y - w i d e S i g n a l S y n c ~ o n p r o l J ; a n i a n d � P r i m N Y s x > � M d e r a t i o n t h i s
f i s c a l y e a r : �
' . { f t m a e i J f r o m M e a s u r e ~ � ' . / J U M J . f ; a m J . ~ v e T h ~ r t . a t t t l . 1 1 P r o g r a : 1 1 t : f ' 1 { 1 1 J i 1 )
� ' ' I
I n c l u d e s s t a f f t i . m e t o o e d d d A � � P l ' ~ . e v ~ t . ( # ~ , . , ~ e n t a l ,
c 0 n s t t u c t i o n a n 4 c l o . $ e - o i j t ~ ~ p r e p a r a t i o n o f r l i m 0 t u 8 ~ t a g t e O t U e n t s f o r
r e g i o n a l a r t f l l r i a l p w j ~ ~ ~ V i t w 3 1 1 d a p p r o v a l o i N 8 " J U l i � D ~ ~ t d a n c "
w i t h p r o j e c t s c o p e o f w p t k a n d p a r t i c i p a , t i . o n ~ i m r p j t Q I d e - Y $ p m e n t t e a m
m f l l c l i n g s a n d a s s o c i a t e d . ~ t Q ; f . f t e p l ) r t s . i .
( F u n d e d f r o m M e a s u r e 4 . ~ ~ l : / f ; ' p ; t , 1 1 1 . i j S } 1 . f ! < ; / t 1 l ' P r @ r : f l P l + F w l r i J )
� � � c y J . � t , . I J ! k : f . : r o j e ~ t < D e . ~ ~ l ! m a t 9 $ ~ 9 R "
~ - t J ; \ f . e e t - i J I W e 1 ) ~ ~ ' . T \ . ~ " " " ; ' . . O J . . . � 6 ' " " ~ " ' ~ " " 4 \ ! > 1 . ~ . w . ~ " ! P I
" � C . ~ t f ' 1 6 w 1 ~ 1
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" � e r a n t ' t ? O b d i t i l > I i ' M ~ t G t i J J r �
I n c l u d e s ~ t i . m e t o l m h < l ' t m t } R ' 0 j " e e t o v e r s i f i h t o f c o a s u l W > . t i i e r v i c e s
. ~ e l i m i n m j e h V l f o n m ' . e n t a l ' 0 0 1 n f > l i m e " a n 6 . p l m s e d � G 0 1 1 S " o t k m . ~ ) t : ~ e w o f
p r o j e c t . " b f i J l \ I p ; ' J > l t i ' . t i e J . p a ~ i Q b . m . . p r o j e c t . : d e ' V e J l ~ t " * 1 1 ~ a n d
p r e p a r a t i o n o f ' a n o o i ! t e d . ~ . D , e v e l e p m g t b . i p r o p o s e d " s p l . J @ " p f l J t e C \ ' L i n k
a n d t h e f u n d i n g o f t l l e i r c o n s t r u c t i o n i s a n a d d e d c o l l $ i d e r a t i o n t h i s f l s c a l y e a r .
( F u n d e d f r o m R i v e r s i d e C o u n t y R e g i e n a l P a r k I J l l . d O p e n S p a c e D i s t r i c t G r a n t ,
C a l t r a t z s E n : v i r o h m ~ n t a l J t i s t i c e ( } r a n t , C a l i f o m t a S l r a t e g i c G r o w t h C o u n c i l
G r a n t , P P & M . L T F . S e n t i n e l P r o j e c t A Q M D G r a n t a n d M e a s u r e A )
1 5 9
4) Riverside County Trgsvortatiop Cpmmission IBCTC) Programs
• Congestion Management Program/System (CMP/CMS)
• RCTC Technical Advisory Committee
• SB 821
• Coachella Valley Rail Program
Includes staff time to support the Riverside County Congestion Management
Progfain; analysis of traftic pattems through the traftio oount progra:D.l; provide
RCTC staff regional transportation project infonna.tiQn fox the State .,Regional
Transportation Improvement Program (RT]]?); sl;lpport the RCTC Technical
Advisory Committee; Coachella Valley Passenge,:: l9lil S.ecyice Development
Plan.
(Ftm.dedfoo1t1lffF, STA, Proposition JB [one~timefund.s] and TUMFJ
5) · PkmtpBf;iPt;s!&lll!ming:andMo!litoring Program. ·.
• Rl!gional ~ortation Improvement Ptogra::m/State Tnmspo@J,tion
improvmn•Piogra:D.l(l{TiP/STIP) · ,
•
'f1$· ~ ·ll)c1ftd•* 'Mil.ff1:tbtie in support of the State ~Ro@J,tio~, 1 :fpi~ovemmt
Program (STIP) and Regional Transportation Improvement Progra:D.l (RTIP), support
in imglementation ~dl'Pdltillgof .t.k~ ~v ~1 7:~0~. lwj . ·uzaµ!'n •
Study (TPPS), ooordh:m.tion of updates to the C~glt~ 1Jlp.1m~ . . '(PiP), ;md
mmritoring and ~a.mining impacts of itnpl~witgig S~;,~• :JlP~, aetivi~ support
the regiQna! proj~t c0DS~flQ;, 1:fU1•)~ wQi~ il)~ud~ ~Wtie to 4evel0p an
annual prion~et ljst of oonstru.ction projects and required financial :resources.
f/!fWJedfratflfffllliM~:.a.~ M.r1~re 4.)
6),··~~
_. .. · ' ··-~IDS.Wee,,.
• · .. 1'IQportation Model
• 'Dftlift 1Ttaffi6 ij!w1lf Pro~
This area involves support to m1fltipl~,~~/11vith· a.JQCQij· f!>n ~~y1 woject ~.
These areas include ataff time and pmject map.agement to IJmi.l•.tp: a,Qf;t,}lr9.vide mput
for GIS Infonnation Stn'Vices, the countywide transpq~tio»· ti~d w.odel, the
regional artefial . traffic count program, and transpprt;Jtiqn.~~~~ rQview and
anal}'sis. GIS Information Services includes staff time to prQvide regional land use
tilf0tmati0n ' to CV.A.((;·· j:mtisdietioiu, developers, SOAG . and . O~ans. The
· aelni~de tmnsp~@J,ti.Gn 1 mo(fel inY()lyes support for th~ ·Ji.IVTi\?v.f ~ortation
·all.el :for forecaStingRtojected tnmsponetion syst~· qeeds t~1·the year~pg:9.
• (FutUJed from;. Me~11e:.A, TUMIJ. and '8,pecial ho gram l!''IJ.nds)
160
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7 ) C o n g e s t i o n M a n a g e m e n t / A i r Q u a l i t y : P r o g r a m s
" C M / A Q P r o g r a m s
" C o n f o r m a n c e w i t h S I P r e q u i r e m e n t s
I n v o l v e s T r a n s p o r t a t i o n D e p a r t m e n t s t a f f s u p p o r t t o C M A Q p r o g r a m a r e a s . A l s o
i n c l u d e s i m p l e m e n t a t i o n o f S t a t e I m p l e m e n t a t i o n P l a n ( S I P ) c o n f o r m a n c e t o C V A G
r e g i o n a l p r o j e e t s .
( F u n d e d f r o m C M A Q a n d M e a s u r e A )
8 ) T r a n s p o r t a t i o n U n i f o r m M i t i g a t i o n F e e C f U M F ) f r o g r a m
" T U M F P r o g r a m A d m i n i s t r a t i o n
" T U M F / G I S I n t e r f a c e
" T U M F A u d i t s
I n c l u d e s s t a f f t i m e i n s u p p o r t o f t h e T U M F p r o g r a m a n d T U M F / G I S I n t e r f a c e
p r o g r a m . T U M F p r o g r a m a c t i v i t i e s i n c l u d e s t a f f t i m e t o m o n i t o r t h e i m p l e m e n t a t i o n
o f t h e T U M F p r o g r a m m m e m b e r j u r i s d i c t i o n s , t o p e r f o r m a n n u a l f i s c a l r e v i e w s o f
b u i l d i n g p e m i j t s a . n u T U M P o o l l . e c t i o n s , t o r e s e a r c h , a n a l y z e a n d p r e p a r e r e p o r t s f o r
T U M F a p ' p e a l s . t o o n t e r T U M F c o l l ~ o n s m t h e T U M F d a t a b a s e , t o m e e t w i t h
d e v e l o p e r s o n r e q u e s ~ t o r e v i e w p o . t e n t i a l T U M F a s s e s s m e n t s , a n d t o p e r f o r m s p e c i a l
T O M F a n a l y s i s o n r e q l t " ~ ~ / G I S I n t e r f a c e p r o g r a m r e q u i r e s s u p p o r t f o r
s q ~ t h e d e v e l o p ~ o f < i n ~ $ t h e T U M F c o l l e c t i o n p r o c e s s w i t h
e l ~ c W n i c ~ o n . o f 1 1 . e w ~ l o p m o n t i n & r m a t i o n f o r l a n d u s e c o v e r a g e s .
( F u n d e d f r ( J m � � T f l M P : J �
9 ) Q q y e m m e n ~ I s n , l l n ~ ; D ; A l l ~ ~
" S o u t h e r n C ~ A S ~ ~ " c 1 a t t o n o f G o v e r n m e n t s ( S C A G )
T h e S C A G p r o g r a m i n o l � d e i s t a f f t i m e t o c o o r d i n a t e t h e C V A G s u b - r e g i o n
S C A G P r o g n g n n ~ , U l ' v , ~ o p . m m u a l g r o w t h p r o j e c t i o n s , p r o v i d e i n p u t t o t h e
F e c J . e r a l R e g i o n a l . T t a n s P O r t a t i o n P l a n , a n d a s s i s t S C A G w i t h t r a n s p o r t a t i o l l
m o d e l i n g r e f i n e m e n t s . A ( \ d i t i o n ~ y s t a f f p e r f o r m s s p e c i f i c t r a n s p o r t a t i o n p r o j e c t
w o d c f o r S C A G .
( F u n d e d f r o m S p e c i a l P r o g r a . m F u n ~ )
" S p e c i a l P r o j e e t s .
S o m e p r o p o s e d p r o j e c t s m a y i n v o l v e g e n e r a l f u n d m o n e y o r s p e c i a l g r a n t s . A n y
p r o j e c t n o t a l r e a d , y a ~ o f t h e r e g U l a r w o r k p r o g r a m s , w i l l b e b r o u g h t t h r o u g h
t h e c o m m i t t e e p r Q c e s s f o r a p p r o v a l o f t h e p r o p o s e d w o r k .
( F u n d e d f r o m S p e c i a l G r a n t f a n ~ )
1 6 1
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A G E N D A I T E M 1 3 .
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R I V E R S I D E C O U N T Y T R A N S P O R T A T / O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : R o b e r t Y a t e s , M u l t i m o d a l S e r v i c e s D i r e c t o r
T H R O U G H : J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e O f f i c e r
A u t h o r i z a t i o n t o E x e c u t e t h e F u n d s T r a n s f e r A g r e e m e n t a n d A p p r o v a l o f
S U B J E C T : A m e n d m e n t f o r F o r e c a s t i n g S e r v i c e s w i t h H D R , I n c . a n d B r i d g e F u n d i n g f o r
t h e C o a c h e l l a V a l l e y - S a n G o r g o n i o P a s s R a i l C o r r i d o r S e r v i c e D e v e l o p m e n t
P l a n
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 )
2 )
3 )
A u t h o r i z e t h e . E x e c u t i v e D i r e c t o r t o e x e c u t e t h e C a l t r a n s D i v i s i o n o f R a i l { C a l t r a n s ) f u n d
t r a n s f e r a g r e e m e n t ;
A p p r o v e A g r e e m e n t N o . 1 4 - 2 5 - 0 7 2 - 0 1 , A m e n d m e n t N o . 1 t o A g r e e m e n t N o .
1 4 - 2 5 - 0 7 2 - 0 0 , w i t h H D R , I n c . { H D R ) f o r r a i l f o r e c a s t i n g s e r v i c e s , f o r a n a d d i t i o n a l
a m o u n t o f $ 6 9 , 4 5 0 , a n d a t o t a l a m o u n t n o t t o e x c e e d $ 1 , 9 1 7 , 0 9 5 , w i t h b r i d g e f u n d i n g
f ~ o m C o a c h e l l a V a l l e y R a i l f u n d r e s e r v e s i n a d v a n c e o f C o m m i s s i o n r e c e i p t o f F e d e r a l
R a i l r o a d A d m i n i s t r a t i o n ( F R A ) g r a n t f u n d s ; a n d
F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
I n M a y 2 0 1 4 , t h e C o m m i s s i o n a w a r d e d A g r e e m e n t N o . 1 4 - 2 5 - 0 7 2 - 0 0 t o H D R t o p e r f o r m
p r e l i m i n a r y a n a l y s i s w o r k o n t h e C o a c h e l l a V a l l e y - S a n G o r g o n i o P a s s R a i l C o r r i d o r S e r v i c e
D e v e l o p m e n t P l a n . T h e H D R p r o p o s a l a n d s c o p e o f w o r k e n c o m p a s s e d b o t h P h a s e 1 a n d
P h a s e 2 o f t h e p r o j e c t ; h o w e v e r , t h e C o m m i s s i o n w a s o n l y a b l e t o a w a r d t h e P h a s e 1 w o r k i n
a n a m o u n t n o t t o e x c e e d $ 1 , 8 4 7 , 6 4 5 d u e t o f u n d i n g c o n s t r a i . n t s .
A f t e r H O R i n i t i a t e d w o r k o n P h a s e 1 , s t a f f b e c a m e a w a r e o f a F R A g r a n t f u n d i n g o p p o r t u n i t y
a n d p r o c e e d e d t o w o r k w i t h H D R a n d C a l t r a n s o n a n a p p l i c a t i o n t o s e c u r e a d d i t i o n a l f u n d s f o r
t h e P h a s e 2 p o r t i o n o f t h e w o r k . C a l t r a n s a n d t h e C o m m i s s i o n w e r e n o t i f i e d b y t h e F R A i n A p r i l
2 0 1 5 t h a t t h e g r a n t a p p l i c a t i o n w a s s u c c e s s f u l a n d t h a t $ 2 , 9 8 2 , 0 5 0 i n a d d i t i o n a l g r a n t f u n d s
w o u l d b e d e d i c a t e d t o w a r d c o m p l e t i o n o f t h e s t u d y .
A g e n d a I t e m 1 3
1 6 2
DISCUSSION:
While the Commission and HOR will be responsible for the Phase 2 portion of the work, the
Commission is not the lead agency. Caltrans, having standing as the appropriate state agency
for intracounty rail service, will technically be the recipient of the FRA funds and will execute
the FRA required grant agreement documents.
These grant documents will be prepared by Commission staff and HOR. Upon FRA approval of
the grant documents, Caltrans will then execute a fund transfer agreement with the
Commission in order to reimburse the Commission for the work. Staff expects that FRA will
execute its agreement with Caltrans in the November/December 2015 timeframe and for the
fund transfer agreement with the Commission to be in place by January 2016.
The fund transfer agreement to be executed between the Commission and Caltrans will be in
the same amount of grant funds as those awarded to the project by the FRA. Caltrans will
reimburse the Commission for the costs related to the work performed. Staff requests the
Executive Director be given the authority to execute the fund transfer agreement to be
developed pursuant to review by legal counsel. This will allow for a seamless transition
between Phases 1 and 2 of the project study without undue delay. Staff will also continue to
report back to the Commission on the status of all agreements as that information becomes
available.
Prior to the Commission receiving the fund transfer agreementfrom Caltrans, work on Phase 2 . . .
will be required of HOR related to preparation of the statement of work, budget, and schedule.
Additionally integration of Phase 1 documents and deliverables into the Phase 2 portion of the
study is required. Accordingly, staff recommends an amendment to the agreement for a
limited scope of work related to Phase 2 for an additional amount.of $69,450. Staff yvi11 return
at a later date for another amendment related to the full scope of Phase 2 work.
Staff proposes using Coachella Valley Rail Reserve funds to fund HDR's services. Since the FRA
grant requires a local match in the amount of $1,102,950, staff intends that this amendment
and related funding be considered as partially fulfilling the FRA local match requirement.
Funding for this work is available in the Commission's FY 2015/16 rail department budget, and a
budget adjustment is therefore not required.
Financial Information
In Fiscal Year Budget: J Yes Year: I FY 2015/16 Amount: I $69,450
Source of Funds: I Coachella Valley Rail fund balance Budget Adjustment: I No
GL/Project Accounting No. 454199 65520 245 25 65520
Fiscal Procedures Approved: ~~ I Date: I 08/18/2015
Agenda Item 13
163
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A G E N D A I T E M 1 4
' 1
' ' ' 1 _ , ,
' - - - - - - - ~ - ~ ~
" R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : A u g u s t 2 4 , 2 0 1 5
T O : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : A a r o n H a k e , G o v e r n m e n t R e l a t i o n s M a n a g e r
T H R O U G H : J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T : F e d e r a l a n d S t a t e L e g i s l a t i o n U p d a t e
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e a n u p d a t e o n f e d e r a l a n d s t a t e l e g i s l a t i o n ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
F e d e r a l U p d a t e
" C o n g r e s s F u n d s T r a n s p o r t d t i O n T h r o u g h O c t o b e r 2 9
"
C o n g r e s s s c r a m b l e d t o c o m p l e t e a s h o r t - t e r m f u n d i n g p a t c h f o r t h e f e d e r a l s u r f a c e
t r a n s p o r t a t i o n p r o g r a m b e f o r e a d j o u r n i n g f o r i t s s u m m e r r e c e s s . I n c o b b l i n g t o g e t h e r . s e v e r a l
n o n - t r a n s p o r t a t i o n r e l a t e d f u n d i n g s o u r c e s t o k e e p t h e l i g h t s o n f o r t h r e e m o r e m o n t h s ,
C o n g r e s s w a s a b l e t o r a i s e t h e p e r e n n i a l f u n d i n g s h o r t f a l l t o n a t i o n a l m e d i a a t t e n t i o n . W i t h
S e n a t e v s . H o u s e d i s a g r e e m e n t s s u p e ~ s e d i n g R e p u b l i c a n v s . D e m o c r a t d i s p u t e s , t h e l a s t m i n u t e
s h o w d o w n b r o u g h t t o t h e f o r e f r o n t t h e i n a d e q u a c y o f t h i s n a t i o n ' s r e l i a n c e o n t h e g a s t a x a n d
t h e p o l i t i c a l d e s i r e t o a d d r e s s l o n g - t e r m i n f r a s t r u c t u r e i n v e s t m e n t s . T h e S e n a t e a p p e a r e d t o
c o a l e s c e a r o u n d D e v e l o p i n g a R e l i a b l e a n d I n n o v a t i v e V i s i o n f o r t h e E c o n o m y A c t { D R I V E A c t ) ,
w h i c h c l e a r e d t h e E n v i r o n m e n t & P u b l i c W o r k s C o m m i t t e e u n a n i m o u s l y e a r l i e r i n t h e s u m m e r .
T h e H o u s e T r a n s p o r t a t i o n & I n f r a s t r u c t u r e C o m m i t t e e i s e x p e c t e d t o m a r k u p i t s o w n
r e a u t h o r i z a t i o n b i l l i n S e p t e m b e r o r O c t o b e r . W i t h v e r y f e w w o r k i n g d a y s r e m a i n i n g i n t h e f a l l
b e f o r e t h e O c t o b e r 2 9 d e a d l i n e t o e x t e n d c u r r e n t f u n d i n g a n d a u t h o r i z a t i o n f o r t r a n s p o r t a t i o n
p r o g r a m s , b o t h c h a m b e r s w i l l n e e d t o m o v e q u i c k l y t o w a r d s a c o n f e r e n c e c o m m i t t e e u p o n
r e t u r n i n g f r o m r e c e s s .
A g e n d a I t e m 1 4
1 6 4
State Update
State Legislature's Special Session on Transportation Heats Up
At the time this report was written, the Legislature was preparing to return to Sacramento to
begin its final month of lawmaking. Through the end of August, the Legislature and Governor
will work towards a new transportation funding package to address road maintenance and
goods movement. A coalition of labor, the California Chamber of Commerce, cities, counties,
and the construction industry formed the "Fix Our Roads Coalition" to continue the momentum
in the Capitol for action on transportation funding.
The challenge to any package, which will include drivers paying more for use of their vehicles, is
that it will require a two-thirds vote of both the Assembly and Senate. To demonstrate on-the-
ground political support for legislative action, many cities and counties adopted resolutions of
support for the Fix Our Roads Coalition priorities. Attached is a letter the coalition sent to the
Legislature.
A status report on the Special Session from the Commission's Sacramento advocate,
Mark Watts, is also attached. The Commission will weigh-in on specific bills and proposals
according to the six funding principles adopted by the Commission in May.
Assembly Transportation Chair Jim Frazier visits The Commis$ion and Coachella Valley
Association of Governments
The Com.mission and Coachella Valley Association of Governments (CVAG) were honored to
hqst Assembly Member Jim Frazier (D-Oakley), Chair of the ,Assembly Transportation
Committee, and his chief committee consultant Janet Dawson. Chairman Frazier is on a
statewide listening tour to understand the transportation successes and needs of various
regions so that he is in a better p.osition to advocate on the Commission's behalf in Sacramento.
Chairman Frazier toured the State Route 91 Corridor Improvement Project (91 Project),
including the project headquarters office to observe design-build public-private collaboration in
action. The Chairman also visited the Perris Valley Line construction site and UC Riverside's
College of Engineering-Center for Environmental Research and Technology (CE-CERT). CVAG
and Assembly Member Eduardo Garcia hosted several tours and· meetings for Chairman Frazier
in the Coachella Valley, including a focus on the Interstate 10/Jefferson Interchange, CV Link,
the city of Coachella, and environmental justice issues related to infrastructure in the eastern
valley. Several Commissioners participated in the visit by Chairman Frazier. Commission staff
has several follow-up action items related to the Chairman's visit that may eventually lead to
policy action in Sacramento. The Chairman made it clear he intends to maintain a close
relationship with agencies such as the Commission and he remains accessible to Commissioners
going forward.
Agenda Item 14
165
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A d d i t i o n a l l y , t h i s s u m m e r t h e C o m m i s s i o n h a d t h e p r i v i l e g e t o s h o w c a s e t h e 9 1 P r o j e c t t o
S e n a t o r R i c h a r d R o t h ( D - R i v e r s i d e ) a n d A s s e m b l y M e m b e r E r i c L i n d e r ( R - C o r o n a ) . C o n g r e s s m a n
K e n C a l v e r t ( R - C o r o n a ) w i l l b e v i s i t i n g t h e p r o j e c t s i t e l a t e r i n A u g u s t . T h e s e v i s i t s a r e i n t e n d e d
t o d e m o n s t r a t e t o p o l i c y m a k e r s h o w t h e C o m m i s s i o n i s d e l i v e r i n g o n c o m m i t m e n t s a n d
p a r t n e r s h i p s w i t h s t a t e a n d f e d e r a l a g e n c i e s , a n d h i g h l i g h t i n g t h e i n n o v a t i o n t h a t c a n r e s u l t
f r o m e m p o w e r i n g r e g i o n a l a g e n c i e s s u c h a s t h e C o m m i s s i o n t o d e l i v e r t r a n s f o r m a t i v e p r o j e c t s
u s i n g t o o l s s u c h a s d e s i g n - b u i l d .
A t t a c h m e n t s :
1 ) L e g i s l a t i v e M a t r i x
2 ) F i x O u r R o a d s C o a l i t i o n I n f o r m a t i o n
3 ) S p e c i a l S e s s i o n U p d a t e f r o m M a r k W a t t s
A g e n d a I t e m 1 4
1 6 6
" I A T T A C H M E " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N - P O O N S O N S T A T E A N D F E D E R A L L E G I S L A T I O N - A u g u s t 2 0 1 5 A B 4 ( L i n d e r ) A B 1 9 4 ( F r a z i e r ) A B 2 1 8 ( M e l e n d e z ) T h i s b i l l w o u l d b r i n g t r u c k w e i g h t f e e s b a c k t o t r a n s p o r t a t i o n a c c o u n t s a n d w o u l d I n c o m m i t t e e : S e t , f i r s t h e a r i n g . p r o h i b i t w e i g h t f e e r e v e n u e s f r o m b e i n g t r a n s f e r r e d f r o m t h e S t a t e H i g h w a y H e a r i n g c a n c e l e d a t t h e r e q u e s t A c c o u n t t o t h e T r a n s p o r t a t i o n D e b t S e r v i c e F u n d , t h e T r a n s p o r t a t i o n B o n d D i r e c t o f a u t h o r . ( A p r i l 9 ) . P a y m e n t A c c o u n t , o r a n y o t h e r f u n d o r a c c o u n t f o r t h e p u r p o s e o f p a y m e n t o f t h e d e b t s e r v i c e o n t r a n s p o r t a t i o n g e n e r a l o b l i g a t i o n b o n d s , a n d w o u l d a l s o p r o h i b i t l o a n s o f w e i g h t f e e r e v e n u e s t o t h e G e n e r a l F u n d . T h i s b i l l p r o v i d e s a u n i f o r m , l e s s - p o l i t i c a l p r o c e s s f o r t o l l i n g p r o j e c t s t o b e F r o m c o m m i t t e e : D o p a s s a n d r e v i e w e d a n d a p p r o v e d b y t h e s t a t e . T o d a y , e a c h t o l l i n g p r o j e c t m u s t b e r e - r e f e r t o C o m . O n A P P R . a p p r o v e d v i a a b i l l i n t h e L e g i s l a t u r e . A B 1 9 4 p r o v i d e s t h e C a l i f o r n i a ( A y e s 1 0 . N o e s 0 . ) ( J u l y 1 4 ) . T r a n s p o r t a t i o n C o m m i s s i o n ( C T C ) w i t h t h e a u t h o r i t y t o r e v i e w a n d a p p r o v e t o l l i n g p r o j e c t s , s u b j e c t t o s p e c i f i e d c o n d i t i o n s t h a t p r o v i d e f o r p u b l i c t r a n s p a r e n c y a n d c o l l a b o r a t i o n b e t w e e n s t a t e a n d r e g i o n a l g o v e r n m e n t s . T h e m o s t i m p o r t a n t a s p e c t o f t h i s b i l l i s i t r e s t s d e c i s i o n - m a k i n g a u t h o r i t y o v e r t o l l i n g p r o j e c t s w i t h t h e g o v e r n m e n t a l e n t i t y f i n a n c i a l l y r e s p o n s i b l e f o r t h e p r o j e c t . T h e b i l l i s s p o n s o r e d b y t h e S e l f - H e l p C o u n t i e s C o a l i t i o n , o f w h i c h t h e C o m m i s s i o n i s a m e m b e r . T h i s b i l l a l l o w s f o r t h e r e l i n q u i s h m e n t f r o m s t a t e t o l o c a l c o n t r o l o f S t a t e R o u t e 7 4 1 I n c o m m i t t e e : R e f e r r e d t o i n t h e a r e a b e t w e e n t h e c i t i e s o f L a k e E l s i n o r e a n d P e r r i s . T h i s b i l l i s s p o n s o r e d b y A P P R . S u s p e n s e f i l e . ( J u l y 6 ) . t h e c o u n t y o f R i v e r s i d e a n d i s c h a m p i o n e d b y F i r s t D i s t r i c t S u p e r v i s o r a n d C o m m i s s i o n e r K e v i n J e f f r i e s . A B 9 1 4 ( B r o w n ) I A B 9 1 4 a u t h o r i z e s S a n B e r n a r d i n o A s s o c i a t e d G o v e r n m e n t s ( S A N B A G ) t o I R ~ a d s e c o . n d t i m e . O r d e r e d t o i m p l e m e n t t o l l i n g o n I n t e r s t a t e 1 0 a n d I n t e r s t a t e 1 5 w i t h i n . t h e C o u n t y o f S a n t h i r d r e a d i n g ( J u l y 1 4 ) . A B 1 1 7 1 ( L i n d e r ) B e r n a r d i n o . T h e b i l l c o n t a i n s l a n g u a g e t h a t r e q u i r e s c o o p e r a t i v e a g r e e m e n t s . b e t w e e n S A N B A G a n d t h e C o m m i s s i o n p r i o r t o c o n s t r u c t i o n c o m m e n c i n g o n I F r o m c o m m i t t e e : D o p a s s ( A y e s S A N B A G � , 1 1 5 . � 5 . N o e s 2 . ) . ( J u l y 1 3 ) . s - p r o j e c t . T h i s b i l l a u t h o r i z e s t h e w i d e s p r e a d u s e o f a n . a l t e r n a t i v e c o n t r a c t i n g m e t h o d k n o w n a s c o n s t r u c t i o n m a n a g e r / g e n e r a l c o . n t r a . c t o r ( C M / G C ) f o r p r o j e c t s n o t o n t h e s t a t e h i g h w a y s y s t e m . L i k e d e s i g n - b u i l d , C M / G C o f f e r s a s t r e a m l i n e d p r i v a t e s e c t o r r i s k - t r a n s f e r i n p r o j e c t d e l i v e r y t h a t i s c a p a b l e o f s a v i n g t i m e a n d m o n e y o n c o m p l e x t r a n s p o r t a t i o n p r o j e c t s . I n s h o r t , C M / G C a l l o w s a p r o j e c t s p o n s o r ( s u c h a s t h e C o m m i s s i o n ) t o e n t e r i n t o a p r e c o n s t r u c t i o n c o n t r a c t w i t h a p r i v a t e e n t i t y t o p r o v i d e s e r v i c e s t h a t a s s i s t i n p r e p a r i n g a d e s i g n a n d s c h e d u l e f o r t h e p r o j e c t , w h i l e r e s e r v i n g t h e o p t i o n t o a l l o w t h a t c o n t r a c t o r t o b i d o n t h e a c t u a l c o n s t r u c t i o n o f t h e p r o j e c t . 1 6 7 I n A s s e m b l y . C o n c u r r e n c e i n S e n a t e a m e n d m e n t s p e n d i n g . M a y b e c o n s i d e r e d o n o r a f t e r A u g u s t 1 4 p u r s u a n t t o A s s e m b l y R u l e 7 7 . ( J u l y 1 6 ) . S U P P O R T 3 / 1 1 / 1 5 S U P P O R T 3 / 1 1 / 1 5 S U P P O R T 3 / 1 1 / 1 5 S U P P O R T 4 / 0 8 / 1 5 S U P P O R T 4 / 0 8 / 1 5
SB 39 (Pavley) SB 321 (Beall) • H.R. 2497 creates a program to be administered by the u:s. Secretary of Transportation that eliminates duplicative environmental reviews and approvals of transportation projects under state andfederal laws. Importantly, the bill sets a 90-day deadline for the Secretary to render a decision on applications for the program. This bill raises the maximum number of green stickers issued by the Department of Motor Vehicles (OMV) for plug-in hybrid vehicles, which all()w those vehicles to travel in high-occupancy vehicle (HOV} lanes regardless of the number of occupants. SB 39 raises the cap to 85,000 .. This bill represents a 112 percent increase in green stickers over a two-year period. The green sticker program expires on January 1, 2019. This bill allows the BOE to adjust the price-based excise .tax using a five-year forecast period instead of just a one-year period, thereby reducing the impact of short-term disruptions in fuel prices. SB 321 also extends the revenue-neutrality requirement to cover a three-year period instead of just one year, offering another opportunity for the BOE to smooth-out dramatic revenue swings. Finally, the bill allows the BOE to adjust the price-based excise tax every quarter, rather than once per year. • Referred to House subcommittee on Highway and Transit. (May 22). Referred to House subcommittee on Water Resources and Environment. (May 22). In Assembly. Read first time. Held at Desk. (May 7). Referred to Com. On TRANS. (May22). July 13 set for first hearing. Placed on REV. & TAX. Suspense file. (July 13). OPPOSE 6/10/15 SUPPORT 3/11/15 •
ATTACHMENT 2
rJ!ll CALIFORNIA
•
'~ IWAllCE ~if FORJOBS
'
California
Business
Roundtable
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California
Business
Properties
Association
July 30, 2015
Governor Jerry Brown
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ORANGE COUN1Y
BUSINESS COUNCIL
Senate President pro Tempore Kevin de Leon
Assembly Speaker Toni G. Atkins
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•
Senate Minority Leader Bob Huff
Assembly Minority Leader Kristin Olsen
Re: Coalition Framework to Increase Funding for Transportation in Special
Session
Dear Governor Brown and California Legisl;;itive Leaders:
Our organizations representing local government, business, labor and transportation
advocates believe it is imperative that a legislative solution be reached during the special
session that results in a robust and meaningful dent in California's transportation funding
shortfall. It is a critical issue that cannot wait to be ;;iddressed. Our roads continue to
deteriorate as inadequate funding to deal with deficiencies creates safety hazards, costs
motorists money and leaves Californians stuck in gridlock.
Our broad coalition has come together in support of the following prior:ities and funding
sources inextricably linked with accountability and reforrm measures, which we believe should
be the basis fodegislation addressing this critical issue for California. We urge you to support
these priorities as you debate policies and funding sources for California's streets and roads'. ••
1. Make a significa.nt investment in transportation Infrastructure.
If we are to make a meaningful dent that demonstrat.~s tangible benefits to taxpayers
and drivers, any package should seek to raise at least $6 billion annually and should
remain in place for at least 10 years or until an alternative method offunding our
transportation system is agreed upon.
2. Focus on maintaining and rehabilitating the current system.
Repairing California's streets and highways involves much more than fixing potholes. It
requires majbr road pcivement overlays, fixing unsafe bridges, providing safe access
for bicyclists and pedestrians, replacing sto.rm water culverts, as well as operational
improvements that necessitate, among other things, the construction of auxiliary
(More)
169
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3 .
4.
lanes to relieve traffic congestion choke points and fixing design deficiencies that have
created unsafe merging and other traffic hazards.
Efforts to supply funding for transit in addition to funding for roads should also focus
on fixing the system first.
Invest a portion of diesel tax and/or cap & trade revenue to high-priority goods
movement projects.
While the focus of a transportation funding package should be on maintaining and
rehabilitating the existing system, California has a critical need to upgrade the goods
movement infrastructure that is essential to our economic well-being. Establishing a
framework to make appropriate investments in major goods movement arteries can
lay the groundwork for greater investments in the futur·e that will also improve air
quality and reduce greenhouse gas emissions.
Raise revenues across a broad range of options.
Research by the California Alliance for Jobs and Transportation California shows that
voters strongly support increased funding for transportation improvements. They are
much more open to a package that spreads potential tax or fee increases across a
broad range of options rather than just one source. Additionally, any package should
move California toward an all-users pay structure in which everyone who benefits
from the system contributes to maintaining it -from traditional gasoline-fueled
vehicles, to hybrids, alternative fuel and electric vehicles, to commercial vehicles. Our
coalition supports:
• Reasonable increases in:
o Gasoline and diesel excise taxes.
o Vehicle registration and vehicle license fees.
• Dedicating a portion of the cap and trade revenue paid by motorists at the
pump to transportation projects that reduce greenhouse emissions.
• Ensuring existing transportation revenues are invested in transportation-
related purposes (i.e. truck weight fees and fuel taxes for off-road vehicles
that are currently being diverted into the general fond).
• User charge for electric and other non-fossil fuel powered vehicles that
currently do not contribute to road.upkeep.
5. Equal split between state and local projects.
We support sharing revenue for roadway maintenance equally (50/50) between the
state and cities and counties. Funding to local governments should be provided
directly (no intermediaries) to accelerate projects and ensure maximum
accountability.
6. Strong accountability requirements to protect the taxpayers' investment.
Voters and taxpayers must be assured that all transportation revenues are spent
responsibly. Authorizing legislation should:
170 (More)
•
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C O t f & T f t U C T I O N
" C o n s t i t u t i o n a l l y p r o t e c t t r a n s p o r t a t i o n r e v e n u e s f o r t r a n s p o r t a t i o n
i n f r a s t r u c t u r e o n l y . T i m e a n d a g a i n ( P r o p 4 2 , 2 0 0 2 ; P r o p l A , 2 0 0 6 ; P r o p 2 2 ,
2 0 1 0 } , v o t e r s h a v e o v e r w h e l m i n g l y s u p p o r t e d d e d i c a t i n g a n d c o n s t i t u t i o n a l l y
p r o t e c t i n g t r a n s p o r t a t i o n d o l l a r s f o r t h o s e p u r p o s e s . W e s t r o n g l y s u p p o r t
p r o t e c t i o n s t h a t p r o h i b i t u s i n g t r a n s p o r t a t i o n d o l l a r s f o r o t h e r p u r p o s e s .
" R e p a y e x i s t i n g t r a n s p o r t a t i o n l o a n s a n d e n d o n g o i n g d i v e r s i o n s o f
t r a n s p o r t a t i o n r e v e n u e s , i n c l u d i n g a p p r o x i m a t e l y $ 8 5 0 m i l l i o n i n l o a n s t o t h e
g e n e r a l f u n d a n d t h e a n n u a l l o s s o f a p p r o x i m a t e l y $ 1 4 0 m i l l i o n i n o f f -
h i g h w a y v e h i c l e f u e l t a x e s .
" E s t a b l i s h p e r f o r m a n c e a n d a c c o u n t a b i l i t y c r i t e r i a t o e n s u r e e f f i c i e n t a n d
e f f e c t i v e u s e o f a l l f u n d i n g . A l l t a x d o l l a r s s h o u l d b e s p e n t p r o p e r l y , a n d
r e c i p i e n t s o f n e w r e v e n u e s s h o u l d b e h e l d a c c o u n t a b l e t o t h e t a x p a y e r s ,
w h e t h e r a t t h e s t a t e o r l o c a l l e v e l . C o u n t i e s a n d c i t i e s s h o u l d a d o p t p r o j e c t
l i s t s a t p u b l i c h e a r i n g s a n d r e p o r t a n n u a l l y t o t h e S t a t e C o n t r o l l e r ' s O f f i c e
r e g a r d i n g a l l t r a n s p o r t a t i o n r e v e n u e s a n d e x p e n d i t u r e s . L o c a l g o v e r n m e n t s
s h o u l d a l s o c o m m i t t o e n s u r i n g a n y n e w r e v e n u e s s u p p l e m e n t r e v e n u e s
c u r r e n t l y i n v e s t e d i n t r a n s p o r t a t i o n p r o j e c t s . B o t h C a l t r a n s a n d l o c a l
g o v e r n m e n t s c a n d e m o n s t r a t e a n d p u b l i c i z e t h e b e n e f i t s a s s o c i a t e d w i t h
n e w t r a n s p o r t a t i o n i n v e s t m e n t s .
" C a l t r a n s r e f o r m a n d o v e r s i g h t . T o i n c r e a s e C a l t r a n s e f f e c t i v e n e s s , p r o v i d e
s t r o n g e r o v e r s i g h t b y t h e s t a t e t r a n s p o r t a t i o n c o m m i s s i o n o f t h e p r o g r a m s
f u n d e d b y n e w r e v e n u e s a n d e s t a b l i s h a n I n s p e c t o r G e n e r a l o f f i c e t o p r o v i d e
a c c o u n t a b i l i t y . R e d u c e C a l t r a n s a d m i n i s t r a t i v e b u d g e t s t h r o u g h e f f i c i e n c y
r e v i e w s w i t h a l l s a v i n g s t o b e s p e n t o n r o a d i m p r o v e m e n t s .
" E x p e d i t e p r o j e c t d e l i v e r y . M o r e s h o u l d b e d o n e t o s t r e a m l i n e p r o j e c t
d e l i v e r y , i n c l u d i n g b u t n o t l i m i t e d t o :
o E s t a b l i s h i n g t i m e l i n e s f o r a c t i o n s r e q u i r e d b y s t a t e a g e n c i e s a n d
e l i m i n a t i n g o t h e r p e r m i t d e l a y s .
o I n c r e a s e d i m p l e m e n t a t i o n o f a l t e r n a t i v e d e l i v e r y s y s t e m s t h a t
e n c o u r a g e m o r e i n v e s t m e n t f r o m t h e p r i v a t e s e c t o r .
o R e f o r m s t o s p e e d p r o j e c t c o m p l e t i o n .
7 . P r o v i d e C o n s i s t e n t A n n u a l F u n d i n g L e v e l s .
U n d e r c u r r e n t s t a t u t e , t h e a n n u a l g a s t a x a d j u s t m e n t b y t h e B o a r d o f E q u a l i z a t i o n i s
c r e a t i n g e x t r e m e f l u c t u a t i o n s i n f u n d i n g l e v e l s - - a $ 9 0 0 m i l l i o n d r o p i n t h i s b u d g e t
y e a r a l o n e . A t r a n s p o r t a t i o n f u n d i n g p a c k a g e s h o u l d c o n t a i n l e g i s l a t i o n t h a t w i l l
c r e a t e m o r e c o n s i s t e n t r e v e n u e p r o j e c t i o n s a n d a l l o w C a l t r a n s a n d t r a n s p o r t a t i o n
a g e n c i e s t h e c e r t a i n t y t h e y n e e d f o r l o n g e r t e r m p l a n n i n g . W h i l e t h i s c h a n g e w o u l d
n o t p r o v i d e a n y n e w r e v e n u e t o t r a n s p o r t a t i o n , i t w o u l d p r o v i d e g r e a t e r c e r t a i n t y f o r
p l a n n i n g a n d p r o j e c t d e l i v e r y p u r p o s e s .
W e b e l i e v e t h e s e p r i o r i t i e s r e p r e s e n t a s o l u t i o n t o b e g i n t o a d d r e s s o u r t r a n s p o r t a t i o n f u n d i n g
s h o r t f a l l s , r e s u l t i n g i n r e a l p r o j e c t s a t b o t h t h e s t a t e a n d l o c a l l e v e l . W e l o o k f o r w a r d t o
w o r k i n g w i t h y o u o v e r t h e c o m i n g w e e k s a s a t r a n s p o r t a t i o n p a c k a g e i s f i n a l i z e d .
( M o r e }
1 7 1
"
"
"
S i n c e r e l y ,
J i m E a r p
E x e c u t i v e C o n s u l t a n t
C a l i f o r n i a A l l i a n c e f o r J o b s
M a t t C a t e
E x e c u t i v e D i r e c t o r
C a l i f o r n i a S t a t e A s s o c i a t i o n o f C o u n t i e s
C h r i s M c K e n z i e
E x e c u t i v e D i r e c t o r
L e a g u e o f C a l i f o r n i a C i t i e s
C e s a r D i a z
L e g i s l a t i v e D i r e c t o r
S t a t e B u i l d i n g a n d C o n s t r u c t i o n T r a d e s
C o u n c i l
B o b A l v a r a d o
E x e c u t i v e O f f i c e r
N o r t h e r n C a l i f o r n i a C a r p e n t e r s R e g i o n a l
C o u n c i l
O s c a r D e L a T o r r e
B u s i n e s s M a n a g e r
N o r t h e r n C a l i f o r n i a D i s t r i c t C o u n c i l o f
L a b o r e r s
R u s s B u r n s
B u s i n e s s M a n a g e r
O p e r a t i n g E n g i n e e r s L o c a l 3
B r a d D i e d e
E x e c u t i v e D i r e c t o r
A m e r i c a n C o u n c i l o f E n g i n e e r i n g
C o m p a n i e s - C a l i f o r n i a
M a r k W a t t s
I n t e r i m E x e c u t i v e D i r e c t o r
T r a n s p o r t a t i o n C a l i f o r n i a
M a r k B r e s l i n
C E O
U n i t e d C o n t r a c t o r s
1 7 2
A l l a n Z a r e m b e r g
P r e s i d e n t a n d C E O
C a l i f o r n i a C h a m b e r o f C o m m e r . c e
R o b e r t L a p s l e y
P r e s i d e n t
C a l i f o r n i a B u s i n e s s R o u n d t a b l e
R e x H i m e
P r e s i d e n t a n d C E O
C a l i f o r n i a B u s i n e s s P r o p e r t i e s A s s o c i a t i o n
R i c h a r d L y o n
S e n i o r V i c e P r e s i d e n t
C a l i f o r n i a B u i l d i n g I n d u s t r y A s s o c i a t i o n
G a r y W . H a m b l y
P r e s i d e n t a n d C E O
C a l i f o r n i a C o n s t r u c t i o n a n d I n d u s t r i a l
M a t e r i a l s A s s o c i a t i o n
T o m H o l s m a n
C E O
A s s o c i a t e d G e n e r a l C o n t r a c t o r s o f
C a l i f o r n i a
J a m e s C a m p
P r e s i d e n t
N A I O P C A , T h e C o m m e r c i a l R e a l E s t a t e
D e v e l o p m e n t A s s o c i a t i o n
C h u c k S h a w
W e s t e r n R e g i o n a l D i r e c t o r
I n t e r n a t i o n a l C o u n c i l o f S h o p p i n g C e n t e r s
L u c y D u n n
P r e s i d e n t a n d C E O
O r a n g e C o u n t y B u s i n e s s C o u n c i l
C a r l G u a r d i n o
P r e s i d e n t a n d C E O
S i l i c o n V a l l e y L e a d e r s h i p G r o u p
( M o r e )
Jerry Barton
Chair
California Rural Counties Task Force
Bill Higgins
Executive Director
California Association of Councils of
Governments
Lisa Davey-Bates
Chair
North State Super Region
Paul Smith
Senior Legislative Advocate
Rural County' Representatives of
California
Mike Ghilotti
President
Ghilotti Bros., Inc.
James Halloran
Manager, State Government Affairs -
Western Region
Caterpiflar
173
Daryl K. Halls
Executive Director
Solano Transportation Authority
Dan Himick
Director
C.C. Myers, Inc.
Mike Fuller
CEO
Mountain Cascade
Craig Anderson
Director
Solar Turbines
Steve Clark
Vice President, Labor Relations
Granite Construction Co.
Rich Gates
President
Desilva Gates Construction
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1•
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•
Problem: California lacks adequate funding to fix
crumbling roads, highways, bridges and transportation
infrastructure.
California's network of roads and highways are critical to our quality of life and
economy. Yet the condition of our deteriorating network ofroads is staggering:
• Our crumbling roads cost motorists nearly $600 a year per driver for
vehicle maintenance.
• California has the second highest share of roads in "poor condition" in the nation.
• 58% of state roads need rehabilitation or pavement maintenance.
• California has 6 of 10 cities with the worst road conditions in the nation.
• 55% of local bridges require rehabilitation or replacement.
• Nearly 70% of California's urban roads and highways are congested.
• Without additional funding, 1/ 4 of local streets and roads will be in failed condition by 2024.
Our state lacks adequate funding to address these critical deficiencies:
• Local streets and roads face an estimated shortfall of $78 billion in deferred maintenance and
an annual shortfall of $7.8 billion.
• CalTrans faces a $59 billion backlog in deferred maintenance and an annual shortfall in the
State Highway Operation and Protection Program (SHOPP) of $5. 7 billion .
Solution: A responsible, accountable solution to fix our roads.
A broad coalition of cities, counties, labor, business, public safety and transportation advocates has
formed to meet the Governor's call to address California's chronic transportation infrastructure
funding shortfall. During the 2015 special session on transportation, we support the following
priorities:
1. Make a significant investment in transportation infrastructure.
If we are to make a meaningful dent that demonstrates tangible benefits to taxpayers and
drivers, any package should seek to raise at least $6 billion annually and should remain in place
for at least 10 years or until an alternative method of funding our transportation system is
agreed upon.
2. Fqcus on maintaining and rehabilitating the current system.
Repairing California's streets and highways involves much more than fixing potholes. It
requires major road pavement overlays, fixing unsafe bridges, providing safe access for
bicyclists and pedestrians, replacing storm water culverts, as well as operational improvements
that necessitate, among other things, the construction of auxiliary lanes to relieve traffic
congestion choke points and fixing design deficiencies that have created unsafe merging and
other traffic hazards.
Efforts to supply funding for transit in addition to funding for roads should also focus on fixing
the system first .
174
3. Invest a portion of diesel tax and/or cap & trade revenue to high-priority goods •
movement projects.
While the focu&, of a transportation funding package should be on maintaining and
rehabilitating the existing system, California has a critical need to upgrade the goods movement
infrastructure that is essential to our economic well-being. Establishing a framework to make
appropriate investments in major goods movement arteries can lay the groundwork for greater
investments in the future that will also improve air quality and reduce greenhouse gas
emissions.
4. Raise revenues across a broad range of options.
Research by the California Alliance for Jobs and Transportation California shows that voters
strongly support increased funding for transportation improvements. They are much more
open to a package that spreads potential tax or fee increases across a broad range of options
rather than just one source. Additionally, any package should move California toward an all-
users pay structure in which everyone who benefits from the system contributes to maintaining
it -from traditional gasoline-fueled vehicles, to hybrids, alternative fuel and or electric vehicles,
to commercial vehicles. Our coalition supports:
• Reasonable increases in:
o Gasoline and diesel excise taxes.
o Vehicle registration and vehicle license fees.
• Dedicating a portion of the cap and trade revenue paid by motorists at the pump to
transportation projects that reduce greenhouse emissions.
• Ensuring existing transportation revenues are invested in transportation-related •
purposes (i.e. truck weight fees and fuel taxes for off-road vehicles that are currently
being diverted into the general fund).
• User charge for electric and other non-fossil fuel powered vehicles that currently do not
contribute to road upk~ep.
5. Equal split.between state and local projects.
We support sharing revenue for roadway maintenance equally (50/50) between the state and
cities and counties. Funding to local governments should be provided directly (no
intermediaries) to accelerate projects and ensure maximum accountability.
6. Strong accountability requirements to protect the taxpayers' investment.
Voters and taxpayers must be assured that all transportation revenues are spent responsibly.
Authorizing legislation should:
• Constitutionally protect transportation revenues for transportation infrastructure only.
Time and again (Prop 42, 2002; Prop lA, 2006; Prop 22, 2010), voters have
overwhelmingly supported dedicating and constitutionally protecting transportation
dollars for those purposes. We strongly support protections that prohibit using
transportation dollars for other purposes.
• Repay existing transportation loans and end ongoing diversions of transportation
revenues, including approximately $850 million in loans to the general fund and the
annual loss of approximately $i40 million in off~highway vehicle fuel taxes.
175
•
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S t r o n g a c c o u n t a b i l i t y r e q u i r e m e n t s t o p r o t e c t t h e t a x p a y e r s ' i n v e s t m e n t
( C o n t i n u e d ) .
" E s t a b l i s h p e r f o r m a n c e a n d a c c o u n t a b i l i t y c r i t e r i a t o e n s u r e e f f i c i e n t a n d e f f e c t i v e u s e
o f a l l f u n d i n g . A l l t a x d o l l a r s s h o u l d b e s p e n t p r o p e r l y , a n d r e c i p i e n t s o f n e w r e v e n u e s
s h o u l d b e h e l d a c c o u n t a b l e t o t h e t a x p a y e r s , w h e t h e r a t t h e s t a t e o r l o c a l l e v e l .
C o u n t i e s a n d c i t i e s s h o u l d a d o p t p r o j e c t l i s t s a t p u b l i c h e a r i n g s a n d r e p o r t a n n u a l l y t o
t h e S t a t e C o n t r o l l e r ' s O f f i c e r e g a r d i n g a l l t r a n s p o r t a t i o n r e v e n u e s a n d e x p e n d i t u r e s .
L o c a l g o v e r n m e n t s s h o u l d a l s o c o m m i t t o e n s u r i n g a n y n e w r e v e n u e s s u p p l e m e n t
r e v e n u e s c u r r e n t l y i n v e s t e d i n t r a n s p o r t a t i o n p r o j e c t s . B o t h C a l t r a n s a n d l o c a l
g o v e r n m e n t s c a n d e m o n s t r a t e a n d p u b l i c i z e t h e b e n e f i t s a s s o c i a t e d w i t h n e w
t r a n s p o r t a t i o n i n v e s t m e n t s .
" C a l t r a n s r e f o r m a n d o v e r s i g h t . T o i n c r e a s e C a l t r a n s e f f e c t i v e n e s s , p r o v i d e s t r o n g e r
o v e r s i g h t b y t h e s t a t e t r a n s p o r t a t i o n c o m m i s s i o n o f t h e p r o g r a m s f u n d e d b y n e w
r e v e n u e s a n d e s t a b l i s h a n I n s p e c t o r G e n e r a l o f f i c e t o p r o v i d e a c c o u n t a b i l i t y . R e d u c e
C a l t r a n s a d m i n i s t r a t i v e b u d g e t s t h r o u g h e f f i c i e n c y r e v i e w s w i t h a l l s a v i n g s t o b e s p e n t
o n r o a d i m p r o v e m e n t s .
" E x p e d i t e p r o j e c t d e l i v e r y . M o r e s h o u l d b e d o n e t o s t r e a m l i n e p r o j e c t d e l i v e r y ,
i n c l u d i n g b u t n o t l i m i t e d t o :
o E s t a b l i s h i n g t i m e l i n e s f o r a c t i o n s r e q u i r e d b y s t a t e a g e n c i e s a n d e l i m i n a t i n g
o t h e r p e r m i t d e l a y s .
o I n c r e a s e d i m p l e m e n t a t i o n o f a l t e r n a t i v e d e l i v e r y s y s t e m s t h a t e n c o u r a g e m o r e
i n v e s t m e n t f r o m t h e p r i v a t e s e c t o r .
o R e f o r m s t o s p e e d p r o j e c t c o m p l e t i o n .
7 . P r o v i d e C o n s i s t e n t A n n u a l F u n d i n g L e v e l s .
U n d e r c u r r e n t s t a t u t e , t h e a n n u a l g a s t a x a d j u s t m e n t b y t h e B o a r d o f E q u a l i z a t i o n i s c r e a t i n g
e x t r e m e f l u c t u a t i o n s i n f u n d i n g l e v e l s - - a $ g o o m i l l i o n d r o p i n t h i s b u d g e t y e a r a l o n e . A
t r a n s p o r t a t i o n f u n d i n g p a c k a g e s h o u l d c o n t a i n l e g i s l a t i o n t h a t w i l l c r e a t e m o r e c o n s i s t e n t
r e v e n u e p r o j e c t i o n s a n d a l l o w C a l t r a n s a n d t r a n s p o r t a t i o n a g e n c i e s t h e c e r t a i n t y t h e y n e e d f o r
l o n g e r t e r m p l a n n i n g . W h i l e t h i s c h a n g e w o u l d n o t p r o v i d e a n y n e w r e v e n u e t o t r a n s p o r t a t i o n ,
i t w o u l d p r o v i d e g r e a t e r c e r t a i n t y f o r p l a n n i n g a n d p r o j e c t d e l i v e r y p u r p o s e s .
1 7 6
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I S u p p o r t t h e F i x O u r R o a d s C o a l i t i o n
P r i n c i p l e s f o r N e w T r a n s p o r t a t i o n F u n d i n g i n
t h e L e g i s l a t i v e S p e c i a l S e s s i o n
I
S l a b l e . A e c e u n l a l l l e F u D l g
D Y e s , I / m y o r g a n i z a t i o n s u p p o r t ( s ) e f f o r t s t o s e c u r e n e w s o u r c e s o f
s t a b l e , a c c o u n t a b l e f u n d i n g t o f i x C a l i f o r n i a ' s h i g h w a y s a n d r o a d i n f r a s t r u c t u r e .
I / w e s i g n - o n t o j o i n t h e " F i x o u r R o a d s " c o a l i t i o n a n d i n s u p p o r t o f t h e f o l l o w i n g
p r i n c i p l e s t h a t s h o u l d g u i d e t h e l e g i s l a t i v e s p e c i a l s e s s i o n o n t r a n s p o r t a t i o n .
1 . M a k e a s i g n i f i c a n t i n v e s t m e n t i n t r a n s p o r t a t i o n i n f r a s t r u c t u r e .
2 . F o c u s o n m a i n t a i n i n g a n d r e h a b i l i t a t i n g t h e c u r r e n t s y s t e m .
3 . I n v e s t a p o r t i o n o f d i e s e l t a x a n d / o r c a p & t r a d e r e v e n u e t o h i g h - p r i o r i t y
g o o d s m o v e m e n t p r o j e c t s .
4 . R a i s e r e v e n u e s a c r o s s a b r o a d r a n g e o f o p t i o n s .
5 . E q u a l s p l i t b e t w e e n s t a t e a n d l o c a l p r o j e c t s .
6 . S t r o n g a c c o u n t a b i l i t y r e q u i r e m e n t s t o p r o t e c t t h e t a x p a y e r s ' i n v e s t m e n t .
7 . P r o v i d e c o n s i s t e n t a n n u a l f u n d i n g l e v e l s .
P l e a s e s e l e c t a c a t e g o r y : D O r g a n i z a t i o n D C o m p a n y D E l e c t e d o f f i c i a l
C o m p a n y o r O r g a n i z a t i o n N a m e
N a m e T i t l e / O c c u p a t i o n
S t r e e t a d d r e s s
C i t y S t a t e Z i p C o u n t y
P h o n e n u m b e r F a x n u m b e r
E - m a i l A d d r e s s
S i g n a t u r e ( R e q u i r e d ) D a t e
E m a i l o r f a x t h i s f o r m t o : a c e l e s i u s @ b c f u u b l i c a f f a i r s . c o m o r 9 1 6 - 4 4 2 - 3 5 1 0 ( f a x )
1 7 7
Proposed New Local Streets&Roads Funding (July 2, 2015)
Estimated 2 Julv 2015 • RIVERSIDE COUNTY
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SACRAMENTO COUNTY
• Caf iforniaCityFi111.tJ.V1.Ce.cow.
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A R E S O L U T I O N U R G I N G T H E S T A T E T O P R O V I D E N E W S U S T A I N A B L E F U N D I N G F O R
S T A T E A N D L O C A L T R A N S P O R T A T I O N I N F R A S T R U C T U R E
W H E R E A S , G o v e r n o r E d m u n d G . B r o w n , J r . h a s c a l l e d a n e x t r a o r d i n a r y s e s s i o n t o a d d r e s s t h e
i m m e n s e u n d e r f u n d i n g o f C a l i f o r n i a ' s t r a n s p o r t a t i o n i n f r a s t r u c t u r e ; a n d
W H E R E A S , c i t i e s a n d c o u n t i e s o w n a n d o p e r a t e m o r e t h a n 8 1 p e r c e n t o f s t r e e t s a n d r o a d s i n
C a l i f o r n i a , a n d f r o m t h e m o m e n t w e o p e n o u r f r o n t d o o r t o d r i v e t o w o r k , b i k e t o s c h o o l , o r w a l k t o t h e
b u s s t a t i o n , p e o p l e a r e d e p e n d e n t u p o n a s a f e , r e l i a b l e l o c a l t r a n s p o r t a t i o n n e t w o r k ; a n d
W H E R E A S , t h e r e s u l t i n g 2 0 1 4 C a l i f o r n i a S t a t e w i d e L o c a l S t r e e t s a n d R o a d s N e e d s A s s e s s m e n t ,
w h i c h p r o v i d e s c r i t i c a l a n a l y s i s a n d i n f o r m a t i o n o n t h e l o c a l t r a n s p o r t a t i o n n e t w o r k ' s c o n d i t i o n a n d
f u n d i n g n e e d s , i n d i c a t e s t h a t t h e c o n d i t i o n o f t h e l o c a l t r a n s p o r t a t i o n n e t w o r k i s d e t e r i o r a t i n g a s p r e d i c t e d
i n t h e i n i t i a l 2 0 0 8 s t u d y ; a n d
W H E R E A S , t h e r e s u l t s s h o w t h a t C a l i f o r n i a ' s l o c a l s t r e e t s a n d r o a d s a r e o n a p a t h o f s i g n i f i c a n t
d e c l i n e . O n a s c a l e o f z e r o ( f a i l e d ) t o 1 0 0 ( e x c e l l e n t ) , t h e s t a t e w i d e a v e r a g e p a v e m e n t c o n d i t i o n i n d e x
( P C I ) i s 6 6 , p l a c i n g i t i n t h e " a t r i s k " c a t e g o r y w h e r e p a v e m e n t s w i l l b e g i n t o d e t e r i o r a t e m u c h m o r e
r a p i d l y a n d r e q u i r e r e h a b i l i t a t i o n o r r e b u i l d i n g . . r a t h e r t h a n m o r e c o s t - e f f e c t i v e p r e v e n t a t i v e m a i n t e n a n c e i f
f u n d i n g i s n o t i n c r e a s e d ; a n d
W H E R E A S , i f f u n d i n g r e m a i n s a t t h e c u r r e n t l e v e l s , i n 1 0 y e a r s , 2 5 p e r c e n t o f l o c a l s t r e e t s a n d
r o a d s i n C a l i f o r n i a w i l l b e i n " f a i l e d " c o n d i t i o n ; a n d
W H E R E A S , c i t i e s a n d c o u n t i e s n e e d a n a d d i t i o n a l $ 1 . 7 b i l l i o n j u s t t o m a i n t a i n a s t a t u s q u o
p a v e m e n t c o n d i t i o n � o f 6 6 , a n d m u c h m o r e r e v e n u e t o o p e r a t e t h e s y s t e m w i t h B e s t M a n a g e m e n t
P r a c t i c e s , w h i c h w o u l d r e d u c e t h e t o t a l a m o u n t o f f u n d i n g n e e d e d f o r m a i n t e n a n c e i n t h e f u t u r e ; a n d
W H E R E A S , m o d e l s s h o w t h a t a n a d d i t i o n a l $ 3 b i l l i o n a n n u a l i n v e s t m e n t i n t h e l o c a l s t r e e t s a n d
r o a d s s y s t e m i s e x p e c t e d t o i m p r o v e p a v e m e n t c o n d i t i o n s s t a t e w i d e f r o m a n a v e r a g e " a t r i s k " c o n d i t i o n t o
a n a v e r a g e " g o o d " c o n d i t i o n ; a n d
W H E R E A S , i f a d d i t i o n a l f u n d i n g i s n ' t s e c u r e d n o w , i t w i l l c o s t t a x p a y e r s t w i c e a s m u c h t o f i x
t h e l o c a l s y s t e l . J l i n t h e f u t u r e , a s f a i l u r e t o a c t t h i s y e a r w i l l i n c r e a s e u n m e t f u n d i n g n e e d s f o r l o c a l
t r a n s p o r t a t i o n f a c i l i t i e s b y $ 1 1 b i l l i o n i n f i v e y e a r s a n d $ 2 1 b i l l i o n i n t e n y e a r s ; a n d
1 7 9
WHEREAS, modernizing the local street and road system provides well-paying construction
jobs and boosts local economies; and
WHEREAS, the local street and road system is also critical for farm to market needs,
interconnectivity, multimodal needs, and commerce; and
WHEREAS, police, fire, and emergency medical services all need safe reliable roads to react
quickly to emergency calls and a few minutes of delay can be a matter of life and death; and
WHEREAS, maintaining and preserving the local street and road system in good condition will
reduce drive times and traffic congestion, improve bicycle safety, and make the pedestrian experience
safer and more appealing, which leads to reduce vehicle emissions helping the State achieve its air quality
and greenhouse gas emissions reductions goals; and
WHEREAS, restoring roads before they fail also reduces construction time which results in less
air pollution from heavy equipment and less water pollution from site run-off; and
WHEREAS, in addition to the local system, the state highway system needs an additional $5.7
billion annually to address the state's deferred maintenance; and
WHEREAS, in order to bring the local system back into a cost-effective condition, at least $7.3
billion annually in new money going directly to cities and counties; and
THEREFORE,BEITRESOLVEDTHATTHE
strongly urges the Governor and Legislature to identity a sufficient and stable
funding source for local street and road and state highway maintenance and rehabilitation to ensure the
safe and efficient mobility of the traveling public and the economic vitality of California.
RESOLVED FURTHER, that the strongly urges the Governor and
Legislature to adopt the following priorities for funding California's streets and roads.
1. Make a significant investment in transportation infrastructure. Any package
should seek to raise at least $6 billlon annually and should remain in place for at least
10 years or until an alternative method offunding our transportation system is agreed
upon.
2. Focus on ma,intaining and rehabilitating the current system. Repairing
California's streets and highways involves much more than fixing potholes. It
requires major road pavement overlays, fixing unsafe bridges, providing safe access
for bicyclists and pedestrians, replacing storm water culverts, as well as operational
improvements that necessitate the construction of auxiliary lanes to relieve traffic
congestion choke points and fixing design deficiencies that have created unsafe
merging and other traffic hazards. Efforts to supply funding for transit in addition to
funding for roads should also focus on fixing the system first.
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3 . E q u a l s p l i t b e t w e e n s t a t e a n d l o c a l p r o j e c t s . W e s u p p o r t s h a r i n g r e v e n u e f o r
r o a d w a y m a i n t e n a n c e e q u a l l y ( 5 0 / 5 0 ) b e t w e e n t h e s t a t e a n d c i t i e s a n d c o u n t i e s , g i v e n
t h e e q u a l l y - p r e s s i n g f u n d i n g n e e d s o f b o t h s y s t e m s , a s w e l l a s t h e l o n g s t a n d i n g
h i s t o r i c a l p r e c e d e n t f o r c o l l e c t i n g t r a n s p o r t a t i o n u s e r f e e s t h r o u g h a c e n t r a l i z e d
s y s t e m a n d s h a r i n g t h e r e v e n u e s a c r o s s t h e e n t i r e n e t w o r k t h r o u g h d i r e c t
s u b v e n t i o n s . E n s u r i n g t h a t f u n d i n g t o l o c a l g o v e r n m e n t s i s p r o v i d e d d i r e c t l y , w i t h o u t
i n t e r m e d i a r i e s , w i l l a c c e l e r a t e p r o j e c t d e l i v e r y a n d e n s u r e m a x i m u m a c c o u n t a b i l i t y .
4 . R a i s e r e v e n u e s a c r o s s a b r o a d r a n g e o f o p t i o n s . R e s e a r c h b y t h e C a l i f o r n i a
A l l i a n c e f o r J o b s a n d T r a n s p o r t a t i o n C a l i f o r n i a s h o w s t h a t v o t e r s s t r o n g l y s u p p o r t
i n c r e a s e d f u n d i n g f o r t r a n s p o r t a t i o n i m p r o v e m e n t s . T h e y a r e m u c h m o r e o p e n t o a
p a c k a g e t h a t s p r e a d s p o t e n t i a l t a x o r f e e i n c r e a s e s a c r o s s a b r o a d r a n g e o f o p t i o n s ,
i n c l u d i n g f u e l t a x e s , l i c e n s e f e e s , a n d r e g i s t r a t i o n f e e s , r a t h e r t h a n j u s t o n e s o u r c e .
A d d i t i o n a l l y , a n y p a c k a g e s h o u l d m o v e C a l i f o r n i a t o w a r d a n a l l - u s e r s p a y s t r u c t u r e ,
i n w h i c h e v e r y o n e w h o b e n e f i t s f r o m t h e s y s t e m c o n t r i b u t e s t o m a i n t a i n i n g i t - f r o m
t r a d i t i o n a l g a s o l i n e - f u e l e d v e h i c l e s , t o n e w h y b r i d s o r e l e c t r i c v e h i c l e s , t o
c o m m e r c i a l v e h i c l e s .
5 . I n v e s t a p o r t i o n o f d i e s e l t a x a n d / o r c a p & t r a d e r e v e n u e t o h i g h - p r i o r i t y g o o d s
m o v e m e n t p r o j e c t s . W h i l e t h e f o c u s o f a t r a n s p o r t a t i o n f u n d i n g p a c k a g e s h o u l d b e
o n m a i n t a i n i n g a n d r e h a b i l i t a t i n g t h e e x i s t i n g s y s t e m , C a l i f o r n i a h a s a c r i t i c a l n e e d t o
u p g r a d e t h e g o o d s m o v e m e n t i n f r a s t r u c t u r e t h a t i s e s s e n t i a l t o o u r e c o n o m i c w e l l -
b e i n g . E s t a b l i s h i n g a f r a m e w o r k t o m a k e a p p r o p r i a t e i n v e s t m e n t s i n m a j o r g o o d s
m o v e m e n t a r t e r i e s c a n l a y t h e g r o u n d w o r k f o r g r e a t e r i n v e s t m e n t s i n t h e f u t u r e t h a t
w i l l a l s o i m p r o v e a i r q u a l i t y a n d r e d u c e g r e e n h o u s e g a s e m i s s i o n s .
6 . S t r o n g a c c o u n t a b i l i t y r e q u i r e m e n t s t o p r o t e c t t h e t a x p a y e r s ' i n v e s t m e n t . V o t e r s
a n d t a x p a y e r s m u s t b e a s s u r e d t h a t a l l t r a n s p o r t a t i o n r e v e n u e s a r e s p e n t r e s p o n s i b l y .
L o c a l g o v e r n m e n t s a r e a c c u s t o m e d t o e m p l o y i n g t r a n s p a r e n t p r o c e s s e s f o r s e l e c t i n g
r o a d m a i n t e n a n c e p r o j e c t s a i d e d b y p a v e m e n t m a n a g e m e n t s y s t e m s , a s w e l l a s
r e p o r t i n g o n t h e e x p e n d i t u r e o f t r a n s p o r t a t i o n f u n d s t h r o u g h t h e S t a t e C o n t r o l l e r ' s
L o c a l S t r e e t s a n d R o a d s A n n u a l R e p o r t .
7 . P r o v i d e C o n s i s t e n t A n n u a l F u n d i n g L e v e l s . U n d e r c u r r e n t s t a t u t e , t h e a n n u a l g a s
t a x a d j u s t m e n t b y t h e B o a r d o f E q u a l i z a t i o n i s c r e a t i n g e x t r e m e f l u c t u a t i o n s i n
f u n d i n g l e v e l s - a $ 9 0 0 m i l l i o n d r o p i n t h i s b u d g e t y e a r a l o n e . A t r a n s p o r t a t i o n
f u n d i n g p a c k a g e s h o u l d c o n t a i n l e g i s l a t i o n t h a t w i l l c r e a t e m o r e c o n s i s t e n t r e v e n u e
p r o j e c t i o n s a n d a l l o w C a l t r a n s a n d t r a n s p o r t a t i o n a g e n c i e s t h e c e r t a i n t y t h e y n e e d f o r
l o n g e r t e r m p l a n n i n g .
A D O P T E D t h i s _ _ _ d a y o f _ _ _ , 2 0 1 5 .
1 8 1
ATTACHMENT 3
Smith, Watts &Hartmann, LLC.
Consulting and Governmental Relations
August 13, 2015
MEMORANDUM
TO: RIVERSIDE COUNTY TRANSPORTATION COMMISSION
FEOM: MARKWATIS
SUBJECT: LEGISLATIVE UPDATE
With the Legislative Summer Recess coming to a close this Friday, and the Legislature reconvening on
Monday, August 1 ih, to attend to regular Session legislation as well as bills introduced in the two
Special Sessions (Transportation and Medi-Cal), it is timely to catch up on activities over the past
three weeks and take a look forward to the next month.
Looking Forward.
Senate
Next week the Senate Special Session Committee on Transportation &:Infrastructure has scheduled a
hearing on August 19th to take up 9 bills, starting with the centerpiece measure, SBX11 (Beall), which
is largely based on his regular session transportation funding bill, SB 16.
The revised version of this bill in(:reases the amount of funding raised to the $5 billion level for state
and local roadway preservation purposes and not only proposes new higher gas and diesel taxes, but
frames a new charge on vehicles to be collected in the manner of the current Registration Fee.
Additionally, the bill provides a new process to replace the annual Board of Equalization Tax Swap
adjustment; in its place, the bill resets the Tax Swap increment, currently at 12 cents per gallon (CPG)
since July 15
\ to 17 CPG, and adds a triennial CPI adjustment. Another key change to SBX11 is that it
does not include VLF as part of the funding.
Additionally, the remainder of the bills to be heard on August 19th, comprise key elements of Senate
Republican Caucus reform measures:
• SB Xl 3 (Vidak) HSR Bonds. Amends HSR bond funding initiative (and requires a general vote)
to redirect HSR Bond funds to repair or construct highways and local streets and roads.
• SB X1 9 (Moorlach) Department of Transportation. Prohibits Caltrans from using temporary
funding (e.g., bonds) to support permanent positions; mandates increased contracting for
engineering services.
• SB X110 (Bates) Regional Capital Improvements. Converts STIP to block grants based on
925 L Street, Suite 220 • Sacramento, CA 95814
Telephone: (916) 446-5508 • Fax: (916) 266-4580
county shares; retains CTC oversight, but their programming role is discontinued.
• SB Xl 11 (Berryhill) CEQA exemption, road improvements. Exempts road repair and
maintenance on existing rights of way from CEQA, for both state and local roadways.
• SB Xl 12 (Runner) Transportation Commission. Makes the CTC independent and authorizes
CTC to approve the Department's individual repair and maintenance projects.
• SB Xl 13 (Vidak) Inspector General. Creates a position of Inspector General to assure that
Caltrans and HSRA operate efficiently, effectively, and in compliance with federal and state
laws.
• SB Xl 14 (Canella) Public Private Partnerships. Eliminates the sunset provision that allowed
RTPAs and Caltrans to enter into PPPs.
• SCA Xl 1 (Huff). Guarantees that transportation taxes are used for transportation purposes.
Of special note, this initial hearing will not cover the two Senate Special Session bills sponsored by the
California Transit Association (CTA) to increase revenues for transit capital and operating purposes. In
the Senate, these bills are:
• SB Xl-7 (Allen) Diesel sales tax. Increases sales and use tax on diesel from 1.75% to 5.25%.
These revenues are appropriated by formula to public transit.
• SB Xl-8 (Hill) Public transit funding. Doubles cap and trade appropriation for"Transit and
Intercity Rail Program (to 20%) and Local Carbon Transit Program (10%).
Assembly
Although not reflected in the latest Assembly Daily file, it is anticipated the Assembly will follow the
Senate lead and set their Special Session Committee on Transportation & Infrastructure for hearing
soon.
In the meantime, the Assembly Leadership has been organizing a series of three Legislative
Roundtables to be conducted beginning next week, carrying over to the following week. These are
slated to be in Walnut Creek, Los Angeles and Fresno. Leadership, committee members and local
legislators will be in attendance, as will representatives from the administration and local community
leaders. The goal is to raise awareness of the Transportation crisis as well as to prompt suggestions
for solutions.
Fix Our Roads Coalition
Funded by CSAC, the League of Cities and the Alliance for Jobs, this group was founded around seven
key principles:
1. Make a significant investment in transportation infrastructure: (target of $6 billion)
2. Focus on maintaining and rehabilitating the current system.
3. Invest a portion of diesel tax and/or cap & trade revenue to high-priority goods movement
projects.
4. Raise revenues across a broad range of options.
5. Equal split between state and local projects.
6. Strong accountability requirements to protect the taxpayers' investment.
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7. Provide Consistent Annual Funding Levels: (this addresses the annual Tax Swap adjustment}.
After delivering the coalition principles in letterform to the Governor and legislators, a press briefing
was conducted this week, which I participated in, to provide a deeper background understanding of
the funding crisis and the Coalition's principles for the benefit of the media. Additional activities
planned by the Coalition include:
• In district meetings. Over the recess, in district meetings with key legislators have been
conducted with local government, business and labor and asking that the coalition principles
guide legislative negotiations.
• Online & Digital Advertising. Also, to maximize with the attention that came from the
principles launch and distribution, the coalition initiated a website and posting banner
advertising on the most frequented political web sites.
• Op-eds. Throughout August, the coalition will target the placement of localized op-eds
highlighting specific regional needs.
• Local government/third party support. The League and CSAC continue to work with their
members to pass resolutions in support of coalition principles. They will continue to also reach
out to local organizations, such as local chambers, to join the Fix Our Roads coalition.
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