HomeMy Public PortalAbout10 October 26, 2015 Budget & implementationRIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
MEETING AGENDA
TIME: 9:30 a.m.
DATE: Monday, October 26, 2015
LOCATION: BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor, Riverside
COMMITTEE MEMBERS
Bob Magee, Chair / Natasha Johnson, City of Lake Elsinore
Jan Harnik, Vice Chair / Susan Marie Weber, City of Palm Desert
Brenda Knight / Jeff Fox, City of Beaumont
Ella Zanowic / Jim Hyatt, City of Calimesa
Dawn Haggerty / Jordan Ehrenkranz, City of Canyon Lake
Greg Pettis / Shelley Kaplan, City of Cathedral City
Steven Hernandez / To Be Appointed, City of Coachella
Scott Matas / Russell Betts, City of Desert Hot Springs
Linda Krupa / Paul Raver, City of Hemet
Dana Reed / Douglas Hanson, City of Indian Wells
Rick Gibbs / Jonathan Ingram, City of Murrieta
Rusty Bailey / Andy Melendrez, City of Riverside
Michael Naggar / Michael McCracken, City of Temecula
John F. Tavaglione, County of Riverside, District II
Chuck Washington, County of Riverside, District III
STAFF
Anne Mayer, Executive Director
Theresia Trevino, Chief Financial Officer
AREAS OF RESPONSIBILITY
Annual Budget Development and Oversight
Competitive Federal and State Grant Programs
Countywide Communications and Outreach Programs
Countywide Strategic Plan
Legislation
Public Communications and Outreach Programs
Short Range Transit Plans
Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please
complete and submit a Speaker Card to the Clerk of the Board.
COMM-BI-00029
Tara Byerly
From:
Sent:
To:
Cc:
Subject:
Importance:
Tara Byerly
Wednesday, October21, 201511:06AM
Tara Byerly
Jennifer Harmon
RCTC: Budget and Implementation Committee Agenda -10.26.2015
High
Good morning Budget and Implementation Committee Members:
Attached below is the link to the Budget and Implementation Committee Agenda for the meeting scheduled @ 9:30 a.m.
on Monday, October 26.
http://www.rctc.org/uploads/media items/budget-and-implementation-committe-october-26-2015.original.pdf
Please let me know if you have any questions. Thank you.
Respectfully,
<Tara S. <Byerfy
Deputy Clerk of the Board
Riverside County Transportation Commission
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
1
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
www.rctc.org
AGENDA*
*Actions may be taken on any item listed on the agenda
9:30 a.m.
Monday, October 26, 2015
BOARD ROOM
County Administrative Center
4080 Lemon Street, First Floor
Riverside, California
In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed
72 hours prior to the meeting, which are public records relating to open session agenda items, will be
available for inspection by members of the public prior to the meeting at the Commission office,
4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission’s website, www.rctc.org.
In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal
Transit Administration Title VI, please contact the Clerk of the Board at (951) 787-7141 if special assistance
is needed to participate in a Commission meeting, including accessibility and translation services.
Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist
staff in assuring reasonable arrangements can be made to provide assistance at the meeting.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ATTENDANCE / ROLL CALL
4. PUBLIC COMMENTS – Each individual speaker is limited to speak three (3) continuous
minutes or less. The Committee may, either at the direction of the Chair or by majority
vote of the Committee, waive this three minute time limitation. Depending on the number
of items on the Agenda and the number of speakers, the Chair may, at his/her discretion,
reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may
terminate public comments if such comments become repetitious. In addition, the
maximum time for public comment for any individual item or topic is thirty (30) minutes.
Speakers may not yield their time to others without the consent of the Chair. Any written
documents to be distributed or presented to the Committee shall be submitted to the Clerk
of the Board. This policy applies to Public Comments and comments on Agenda Items.
Under the Brown Act, the Board should not take action on or discuss matters raised during
public comment portion of the agenda which are not listed on the agenda. Board members
may refer such matters to staff for factual information or to be placed on the subsequent
agenda for consideration.
Budget and Implementation Committee
October 26, 2015
Page 2
5. APPROVAL OF MINUTES – SEPTEMBER 28, 2015
6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a
finding that there is a need to take immediate action on the item and that the item came
to the attention of the Committee subsequent to the posting of the agenda. An action
adding an item to the agenda requires 2/3 vote of the Committee. If there are less than
2/3 of the Committee members present, adding an item to the agenda requires a
unanimous vote. Added items will be placed for discussion at the end of the agenda.)
7. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single
motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled
from the Consent Calendar will be placed for discussion at the end of the agenda.
7A. SINGLE SIGNATURE AUTHORITY REPORT
Page 1
Overview
This item is for the Committee to:
1) Receive and file the Single Signature Authority report for the first quarter
ended September 30, 2015; and
2) Forward to the Commission for final action.
8. FUNDING PLAN FOR INTERSTATE 15 EXPRESS LANES PROJECT
Page 3
Overview
This item is for the Committee to:
1) Provide input and direct staff regarding the preliminary funding plan for the
Interstate 15 Express Lanes project;
2) Approve $60 million in federal Congestion Mitigation and Air Quality (CMAQ) funds
for costs related to the I-15 Project and direct staff to program the funding in the
2015 Federal Transportation Improvement Program (FTIP); and
3) Forward to the Commission for final action.
Budget and Implementation Committee
October 26, 2015
Page 3
9. CALIFORNIA TRANSPORTATION COMMISSION’S ACTIVE TRANSPORTATION PROGRAM
CYCLE 2 FOR FISCAL YEARS 2016/17 – 2018/19
Page 6
Overview
This item is for the Committee to:
1) Approve the Riverside County Active Transportation Program (ATP) projects for
inclusion in the Metropolitan Planning Organization (MPO) ATP Regional Program
Cycle 2 consisting of the highest scoring projects identified in Table 2 in the total
amount of $9,204,000;
2) Approve programming ATP and/or a combination of SB 821 and federal funds of up
to $2,293,000 for one or more projects scoring 80/90 points in order to maximize
Riverside County MPO ATP funds;
3) Submit the recommended projects to the Southern California Association of
Governments (SCAG) for inclusion in the MPO ATP Regional Program and
subsequent submittal to the California Transportation Commission (CTC) for final
approval in January 2016;
4) Submit the MPO ATP regional projects to SCAG for inclusion in the Federal
Transportation Improvement Program (FTIP) programming;
5) Direct staff to coordinate with the MPO ATP Regional Program project sponsors
regarding timely funding allocations, obligations, and project delivery; and
6) Forward to the Commission for final action.
10. METROLINK BUDGET ACTIONS TO SUPPORT LOCOMOTIVE PROCUREMENTS
Page 13
Overview
This item is for the Committee to:
1) Approve Commission participation in the Metrolink lease of BNSF Railway (BNSF)
locomotives in the amount of $1,585,231;
2) Approve Commission participation in the optional procurement of 17 new
Metrolink Tier IV locomotives in the amount of $2.7 million;
3) Approve Memorandum of Understanding (MOU) No. 16-25-014-02, Amendment
No. 1 to MOU No. 16-25-014-01, with the Southern California Regional Rail
Authority (SCRRA) for additional funding in the amount of $1,585,231 related to the
locomotives lease for a total operating budget subsidy amount of $15,577,255 and
for authorization to use $2.7 million of Fiscal Year 2015/16 or carryover
rehabilitation/renovation funds for the procurement of the Tier IV locomotives;
4) Authorize the Chair or Executive Director, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission; and
5) Forward to the Commission for final action.
Budget and Implementation Committee
October 26, 2015
Page 4
11. COMMISSIONERS / STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report on attended
and upcoming meeting/conferences and issues related to Commission activities.
12. ADJOURNMENT AND THE NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be held at
9:30 a.m., Monday, November 23, 2015, Board Chambers, First Floor, County
Administrative Center, 4080 Lemon Street, Riverside.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE SIGN-IN SHEET
OCTOBER 26, 2015
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
ROLL CALL
OCTOBER 26, 2015
County of Riverside, District II
County of Riverside, District Ill
City of Beaumont
City of Calimesa
City of Canyon Lake
City of Cathedral City
City of Coachella
City of Desert Hot Springs
City of Hemet
City of Indian Wells
City of Lake Elsinore
City of Murrieta
City of Palm Desert
City of Riverside
City of Temecula
Absent
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AGENDA ITEM 5
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
Monday, September 28, 2015
MINUTES
1. CALL TO ORDER
The meeting of the Budget and Implementation Committee was called to order by
Chair Bob Magee at 9:30 a.m., in the Board Room at the County of Riverside
Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501.
2. PLEDGE OF ALLEGIANCE
At this time, Chair Magee led the Budget and Implementation Committee in a flag
salute.
3. ROLL CALL
Members/Alternates Present Members Absent
Rusty Bailey Rick Gibbs
Douglas Hanson Steven Hernandez
Dawn Haggerty Greg Pettis
Jan Harnik John Tavaglione
Brenda Knight
Linda Krupa
Bob Magee
Scott Matas
Michael Naggar
Chuck Washington
Ella Zanowic
4. PUBLIC COMMENTS
There were no requests to speak from the public.
RCTC Budget and Implementation Committee Minutes
September 28, 2015
Page 2
5. APPROVAL OF MINUTES – AUGUST 24, 2015
M/S/C (Naggar/Matas) to approve the minutes of August 24, 2015 meeting as
submitted.
6. ADDITIONS / REVISIONS
There were no additions or revisions to the agenda.
7. 2016 STATE TRANSPORTATION IMPROVEMENT PROGRAM – INTERSTATE 15/FRENCH
VALLEY PARKWAY INTERCHANGE AND INTERSTATE 15/RAILROAD CANYON ROAD
INTERCHANGE PROGRAMMING RECOMMENDATIONS
Shirley Medina, Planning and Programming Director, presented the 2016 State
Transportation Improvement Program (STIP) programming recommendations for
Interstate 15/French Valley Parkway interchange and I-15/Railroad Canyon Road
interchange projects.
Commissioner Michael Naggar expressed appreciation to the parties involved for their
support and for the progress that has been made.
In response to Commissioner Linda Krupa’s request for clarification regarding the focus of
the funding and funding priorities, Anne Mayer discussed the original funding proposal, the
option developed by Caltrans and the city of Temecula for the I-15/French Valley Parkway
interchange project, and the remaining funding that staff recommends programming to
I-15/Railroad Canyon Road interchange project as its environmental document is very close
to completion. She explained this amount would not allow the MCP project to move to the
next phase.
M/S/C (Naggar/Krupa) to:
1) Approve programming the Interstate 15/French Valley Parkway
interchange (Phase 2) in the 2016 State Transportation Improvement
Program (STIP) as agreed upon by the city of Temecula (Temecula),
Caltrans, and the Federal Highway Administration;
2) Approve reprogramming STIP funds from the I-215 South connector gap
closure project to the I-15/Railroad Canyon Road interchange project
including any additional STIP funds that may become available;
3) Authorize the Executive Director to determine final programming
amounts for the I-15/French Valley Parkway interchange (Phase 2) and
I-15/Railroad Canyon Road interchange projects in an amount not to
exceed $50,645,000; and
4) Forward to the Commission for final action.
RCTC Budget and Implementation Committee Minutes
September 28, 2015
Page 3
8. TRADE CORRIDOR IMPROVEMENT FUND UPDATE AND AVENUE 66
Tanya Love, Goods Movement Manager, presented an update on the Trade Corridor
Improvement Fund (TCIF) and the Avenue 66 at-grade railroad crossing project.
Commissioner Harnik expressed appreciation these funds have been allocated for the
Avenue 66 at-grade railroad crossing project as it is very important to the city of Mecca
and the entire Coachella Valley.
M/S/C (Harnik/Matas) to:
1) Allocate up to $15 million in Congestion Management Air Quality
(CMAQ) funds to the County of Riverside (County) for the Avenue 66 at-
grade railroad crossing;
2) Direct staff to work with the Coachella Valley Association of
Governments (CVAG), the County, Caltrans, and the California
Transportation Commission (CTC) to secure the balance of funding
required;
3) Submit Trade Corridor Improvement Fund (TCIF) project application and
supporting documentation to the CTC requesting allocation of
$5,708,444 in TCIF funding for Avenue 66; and
4) Forward to the Commission for final action.
9. RIGHT OF WAY POLICIES AND PROCEDURES MANUAL
Mark Lancaster, Right of Way Manager, presented the revisions to the RCTC Right of
Way Policies and Procedures Manual, highlighting the following areas:
• Previous right of way manual adoptions – The Commission adopted the right of
way manual on July 11, 2007; The Commission adopted the amendment to
Section 7-3 on March 13, 2013;
• Revised right of way policies and procedures manual chapters;
• 2015 revisions – Reviewed and revised all 12 chapters to: 1) Conform to Industry
Best Practices; 2) Conform with current federal and state laws, regulations, and
policies; 3) Comply with FTA triennial audit corrective action, and include a new
section for project closeout; and
• Next steps – Legal counsel to review final revisions, the Commission adoption of
final revisions on October 14, and submit the final RCTC Right of Way Policies
and Procedures Manual to FTA by October 21.
Commissioner Douglas Hanson commended staff for its detailed work on the right of
way manual. He then asked how the competitive pricing is included in this process.
RCTC Budget and Implementation Committee Minutes
September 28, 2015
Page 4
Mark Lancaster discussed the establishment of an on-call list of appraisers as well as the
task order process.
In response to Commissioner Hanson’s clarification there did not seem to be a set
criteria for relocation allowances, Mark Lancaster explained with the Uniform
Relocation Act, there are federal limits to which the Commission must conform.
Anne Mayer added with respect to the appraisals, the on-call list is handled as a formal
competitive procurement through the Commission’s Procurement Department. Right of
way staff draws the appraisers from that list for each specific parcel.
Commissioner Hanson expressed he believed pricing competitiveness was missing.
Anne Mayer explained when staff processes task orders, the Commission receives
competitive bids as the on-call list consultants are asked to give a proposal on each task.
M/S/C (Harnik/Hanson) to:
1) Approve the revised RCTC Right of Way Policies and Procedures Manual
for the acquisition and sale of real property, relocation of displaced
individuals and businesses, utility relocations, appraisal of real
property, project certification, project closeout, and property
management, pursuant to legal counsel review as to conformance to
federal and state law;
2) Adopt Resolution No. 15-020, “Resolution of the Riverside County
Transportation Commission Amending the RCTC Right of Way Policies
and Procedures Manual”;
3) Authorize the Executive Director to approve the final RCTC Right of Way
Policies and Procedures Manual; and
4) Forward to the Commission for final action.
10. SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM REALLOCATION FOR THE CITY
OF JURUPA VALLEY
Jillian Guizado, Management Analyst, presented the SB 821 Bicycle and Pedestrian
Facilities Program reallocation for the city of Jurupa Valley and provided an update for
the remaining funds from the FY 2015/16 call for projects.
M/S/C (Krupa/Naggar) to:
1) Approve the reallocation of Fiscal Year 2013/14 returned project funds
in the amount of $130,000 to the city of Jurupa Valley’s (Jurupa Valley)
Golden West Avenue Sidewalk Infill project, previously funded with
RCTC Budget and Implementation Committee Minutes
September 28, 2015
Page 5
$70,000 in the FY 2013/14 SB 821 Bicycle and Pedestrian Facilities
program recommended funding list;
2) Receive and file an update on the status of the $556,508 remaining
from the FY 2015/16 call for projects; and
3) Forward to the Commission for final action.
11. FEDERAL AND STATE LEGISLATION
Aaron Hake, Government Relations Manager, provided an update on state and federal
legislative activities.
M/S/C (Zanowic/Harnik) to:
1) Receive and file an update on federal and state legislation; and
2) Forward to the Commission for final action.
12. COMMISSIONERS / EXECUTIVE DIRECTOR REPORT
There were no Commissioners or Executive Director comments.
13. ADJOURNMENT AND NEXT MEETING
There being no further business for consideration by the Budget and Implementation
Committee, the meeting was adjourned at 10:03 a.m. The next meeting of the Budget
and Implementation Committee is scheduled for October 26, 2015, at 9:30 a.m.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
AGENDA ITEM 7A
BLANK
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: October 26, 2015
TO: Budget and Implementation Committee
FROM: Marla Dye, Procurement Analyst
Matt Wallace, Procurement Manager
THROUGH: Theresia Trevino, Chief Financial Officer
SUBJECT: Single Signature Authority Report
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Receive and file the Single Signature Authority report for the first quarter ended
September 30, 2015; and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
Certain contracts are executed under single signature authority as permitted in the
Commission’s Procurement Policy Manual adopted in December 2012. The Executive Director
is authorized to sign services contracts that are less than $100,000 individually and in an
aggregate amount not to exceed $1 million in any given fiscal year. Additionally, in accordance
with Public Utilities Code Section 130323(c), the Executive Director is authorized to sign
contracts for supplies, equipment, materials, and construction of all facilities and works under
$50,000 individually.
The attached report details all contracts that have been executed for the first quarter ended
September 30, 2015, under the single signature authority granted to the Executive Director.
The unused capacity of single signature authority for services at September 30, 2015, is
$965,000.
Attachment: Single Signature Authority Report as of September 30, 2015
Agenda item 7A
1
BLANK
CONSULTANT DESCRIPTION OF SERVICES ORIGINAL CONTRACT
AMOUNT
PAID AMOUNT REMAINING
CONTRACT AMOUNT
AMOUNT AVAILABLE July 1, 2015 $1,000,000.00
The Alberts Firm Client Trust Settlement Agreement 35,000.00 0.00 35,000.00
AMOUNT USED 35,000.00
35,000.00
$965,000.00
None N/A -$ -$ -$
Marla Dye Theresia Trevino
Prepared by Reviewed by
AMOUNT USED
SINGLE SIGNATURE AUTHORITY
AS OF September 30, 2015
Note: Shaded area represents new contracts listed in the first quarter.
AMOUNT REMAINING through September 30, 2015
Agreements that fall under Public Utilities Code 130323 (C)
2
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AGENDA ITEM 8
BLANK
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: October 26, 2015
TO: Budget and Implementation Committee
FROM:
Theresia Trevino, Chief Financial Officer
Michael Blomquist, Toll Program Director
Shirley Medina, Planning and Programming Director
THROUGH: Anne Mayer, Executive Director
SUBJECT: Funding Plan for Interstate 15 Express Lanes Project
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Provide input and direct staff regarding the preliminary funding plan for the Interstate
15 Express Lanes project;
2) Approve $60 million in federal Congestion Mitigation and Air Quality (CMAQ) funds for
costs related to the I-15 Project and direct staff to program the funding in the 2015
Federal Transportation Improvement Program (FTIP); and
3) Forward to the Commission for final action.
BACKGROUND INFORMATION:
The I-15 Express Lanes project will construct one to two tolled express lanes in each direction
between the I-15/Cajalco Road interchange and the 15/60 interchange. All proposed
improvements are anticipated to be constructed within existing Caltrans right of way with the
majority of the improvements occurring within the existing I-I5 median. There are no
significant environmental impacts anticipated. Right of way impacts will be limited, and some
soundwalls will be built.
With tolled express lanes, users benefit from reduced travel times achieved through congestion
pricing. Tolls to be charged will vary by time of day based on congestion levels. The I-15
Express Lanes will provide many travel choices including carpooling, vanpooling, express bus,
and single occupant vehicle travel. A completely electronic toll collection system will be used,
and all vehicles in the tolled express lanes will be required to have a FasTrak transponder.
Environmental work is well underway, and environmental approval via a findings of no
significant impact is expected by March 2016. A Project and Construction Management (PCM)
team has been in place since April 2015. The investment grade traffic and revenue study is
Agenda Item 8
3
underway and should be complete by March 2016. The project finance team including a
financial advisor and underwriters is in place and financial close is expected by mid 2017. Once
financial close occurs, construction will begin. The projected project opening is by mid 2020.
Preliminary Funding Plan
Based on prior cost estimates, traffic and revenue studies, and financial modeling, staff
developed a preliminary funding plan that anticipates use of toll revenue bonds, a federal loan
through the Transportation Infrastructure Finance and Innovation Act (TIFIA) program, Measure
A sales tax bonds, Measure A sales tax receipts, and federal CMAQ grant funds. The toll
revenue bonds and TIFIA loan would be paid back by future tolls generated from express lane
users.
This preliminary funding plan above will change somewhat as the Commission progresses
through the project financing work. Currently project capital and long-term operating costs are
being re-estimated to reflect current pricing and other assumptions. An investment grade
traffic and revenue study is expected in early 2016. With updated cost and revenue estimates,
an updated financial model will be developed in 2016, which will provide the basis for a final
funding plan. The final funding plan will serve the Commission, as it applies for a federal TIFIA
loan, markets and sells toll revenue and sales tax bonds, and generally works to obtain financial
close.
Federal CMAQ Funds
CMAQ funds are available for transportation projects and programs that help meet the
requirements of the Clean Air Act. The Commission is responsible for programming these funds
and has previously allocated CMAQ funds directly to support Measure A projects, or through a
call for projects. Given the high cost of the I-15 Project and the desire to minimize debt
financing, staff recommends allocating $60 million of CMAQ funds for this project.
Sources (Nominal - US $000's)Uses (Nominal - US $000's)
Toll Revenue Bonds Construction Fund Deposit1 368,585,008$
Tax-Exempt CIBs Par Amount 69,339,803$ Capitalized Interest 13,867,961$
Tax-Exempt CABs Par Amount 69,339,803$ Debt Service Reserve Fund (Toll Revenue Bonds)13,867,961$
Premium 4,896,841$ Reimbursement of Pre-Development Costs 2 63,538,930$
TIFIA Loan 151,753,754$ O&M Fund Deposit 2,500,000$
Sales Tax Bonds Total Uses 462,359,860$
Tax-Exempt Bonds Par Amount 83,894,140$
Premium 11,840,252$ 1 Includes costs of issuance
Investment Earnings - Construction 2,350,671$ 2 Includes retirement of $__________ of outstanding commercial paper notes.
Investment Earnings - CapI and DSRF 703,253$
CMAQ Funds 60,000,000$
RCTC Contribution 8,241,343$
Total Sources 462,359,860$
Agenda Item 8
4
In Riverside County, CMAQ funds are primarily apportioned to two air basins in Riverside
County: South Coast Air Basin (SCAB) and Salton Sea Air Basin (SSAB). The Commission
allocates funds for the SCAB or Western Riverside County, and the Coachella Valley Association
of Governments (CVAG) allocates SSAB CMAQ funds in Eastern Riverside County. The
$60 million is comprised of three years of SCAB CMAQ apportionment levels, annual
apportionment level is approximately $20 million and would be programmed in the FTIP in
FYs 2017/18 through 2019/20. As a result, CMAQ funds would be fully maximized during these
years.
CMAQ funding is not available for capacity increasing projects for single occupancy vehicles, but
it is available for projects such as the I-15 Project that fall under the air quality category of
Transportation Control Measures and is categorized in the Southern California Association of
Governments’ Regional Transportation Plan/Sustainable Communities Strategy as a
Transportation Demand Management strategy.
Financial Information
In Fiscal Year Budget: N/A Year: FY 2016/17+ Amount: $462,359,860
Source of Funds:
2009 Measure A sales tax receipts and
sales tax revenue bonds; toll revenue
bonds; TIFIA loan; federal CMAQ funds
Budget Adjustment: N/A
GL/Project Accounting No.:
003027 000 59102 262 31 59102 (sales tax/toll revenue bonds)
003027 000 59102 262 31 59102 (TIFIA loan)
003027 414 41403 262 31 41401 (CMAQ funds)
Fiscal Procedures Approved: Date: 10/19/2015
Agenda Item 8
5
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AGENDA ITEM 9
BLANK
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: October 26, 2015
TO: Budget and Implementation Committee
FROM: Lorelle Moe-Luna, Senior Management Analyst
Shirley Medina, Planning and Programming Director
THROUGH: John Standiford, Deputy Executive Director
SUBJECT: California Transportation Commission’s Active Transportation Program
Cycle 2 for Fiscal Years 2016/17 – 2018/19
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve the Riverside County Active Transportation Program (ATP) projects for
inclusion in the Metropolitan Planning Organization (MPO) ATP Regional Program
Cycle 2 consisting of the highest scoring projects identified in Table 2 in the total
amount of $9,204,000;
2) Approve programming ATP and/or a combination of SB 821 and federal funds of up to
$2,293,000 for one or more projects scoring 80/90 points in order to maximize Riverside
County MPO ATP funds;
3) Submit the recommended projects to the Southern California Association of
Governments (SCAG) for inclusion in the MPO ATP Regional Program and subsequent
submittal to the California Transportation Commission (CTC) for final approval in
January 2016;
4) Submit the MPO ATP regional projects to SCAG for inclusion in the Federal
Transportation Improvement Program (FTIP) programming;
5) Direct staff to coordinate with the MPO ATP Regional Program project sponsors
regarding timely funding allocations, obligations, and project delivery; and
6) Forward to the Commission for final action.
BACKGROUND INFORMATION:
SB 99 created the ATP focusing state and federal funds toward projects that improve public
health and reduce greenhouse gases. The CTC is responsible for administering the program
including the development of guidelines, which involves public input. Project categories for
these funds mainly include pedestrian and bike facilities or programs that enhance or
encourage walking and bicycling. The second cycle began with the release of a call for projects
on March 26, 2015. The call for projects included three categories of funding:
Agenda Item 9
6
Funding Category Amount
Statewide Competitive (50 percent set aside) $ 179,500,000
Small Urban and Rural Competitive (10 percent set aside) 35,900,000
Large MPO Competitive (40 percent set aside) 143,600,000
Total Available ATP Funds – Cycle 2 $ 359,000,000
Applications were due to the CTC and Caltrans by June 1. The CTC received a total of 617
project applications valued at over $1 billion. Scoring of applications was managed by the CTC
and involved the participation of various agencies including, but not limited to, regional
transportation planning agencies, MPOs, Caltrans, councils of governments, county public
health departments, and advocacy and interest groups such as Safe Routes to Schools,
California Bicycle Coalition, and Rails to Trails. In total, Riverside County agencies submitted
31 projects requesting approximately $45 million of ATP funding in this cycle of funding.
The ATP process allows applicants two rounds of opportunity to be awarded – statewide and
MPO level. As part of the sequential project selection, projects are first evaluated statewide
and those that are not ranked high enough for statewide funding are automatically provided a
second opportunity for funding through the large MPO share.
Applications were scored based on the following criteria:
TOTAL
POINTS ATP CYCLE 2 SCORING CRITERIA
30 pts Potential for increased walking and bicycling
25 pts Potential for reducing the number and/or rate of
bicycle/pedestrian fatalities and injuries
15 pts Public participation and planning
5 pts Cost Effectiveness
10 pts Improved Public Health
10 pts Benefits to Disadvantaged Communities
5 pts Leveraging of Funds
100 pts Total
Points were also deducted if the applicant did not contact the California Conservation Corps or
a Certified Community Conservation Corps prior to submitting the application to Caltrans,
and/or if the applicant’s performance on past grants and deliverability of projects were not
satisfactory.
CTC/Caltrans Statewide Competitive Funding Recommendations
On October 22, 2014, the CTC approved its project recommendations for the statewide
competitive component, which included the following two projects from Riverside County:
Agenda Item 9
7
TABLE 1
CTC/CALTRANS ATP PROJECT FUNDING FOR RIVERSIDE COUNTY – STATEWIDE COMPETITION
Agency Project ATP Funds *DAC CTC
Score
Riverside County
Public Health Department
Safe Routes to School, East Riverside $500,000 99.0
Riverside County
Transportation Department
(RCTD)
3rd Place Sidewalk and Roadway Safety
Improvements (in the Blythe area)
721,000 92.0
Riverside County Statewide Total $1,221,000
*DAC – Disadvantaged Community per CTC guidelines
Large MPO Competitive Program
The SCAG MPO ATP share is approximately $74 million for implementation projects and up to
approximately $2.3 million for planning activities. The SCAG MPO implementation ATP funds
are distributed by county based on population as follows:
County Implementation
Funding Amount
Imperial $707,659
Los Angeles 39,975,068
Orange 12,429,163
Riverside 9,203,863
San Bernardino 8,347,786
Ventura 3,343,581
Total $74,007,120
MPO ATP guidelines allow each county transportation commission to add up to 10 points to the
CTC score for projects based on local criteria. At its May 2014 meeting, the Commission
approved adding 10 points to projects consistent with adopted local and regional plans. All
Riverside County projects, at a minimum, are consistent with the SCAG adopted 2012 Regional
Transportation Plan/Sustainable Communities Strategy. Adding 10 points to Riverside County
project scores for the projects not recommended for the statewide competitive program results
in the next highest scores for consideration of MPO ATP funds:
TABLE 2
RIVERSIDE COUNTY MPO ATP 10 POINT SCORING
Agency Project CTC
Score
CTC
Score +
10 pts
ATP
Requested
Funds
Cumulative
Total
Wildomar Grand Avenue Multi-Use Trail
Improvement Project
83.0 93.0 $1,223,000 $1,223,000
Agenda Item 9
8
Moreno Valley Segment of the Juan Bautista De Anza
Multi-Use Trail
83.0 93.0 1,431,000 2,654,000
Jurupa Valley Jurupa Valley High School Safe Routes
to School
82.0 92.0 1,252,000 3,906,000
Riverside Citywide Bicycle and Pedestrian
Improvements
82.0 92.0 1,042,000 4,948,000
Banning Bicycle and Safe Routes to School
Improvements
82.0 92.0 1,082,000 6,030,000
San Jacinto San Jacinto Valley Connect 81.0 91.0 646,000 6,676,000
RCTD Camino Aventura Sidewalk Safety
Improvements
81.0 91.0 902,000 7,578,000
RCTD Mecca Sidewalk and Roadway Safety
Improvements
80.0 90.0 851,000 8,429,000
RCTD Thousand Palms Sidewalk Safety
Improvements
80.0 90.0 868,000 9,297,000
Coachella ATP Cycle 2 Bike and Pedestrian
Improvements
80.0 90.0 2,200,000 11,497,000
Total $11,497,000 $11,497,000
Total Riverside County MPO/ATP Share $ 9,204,000
Difference $ 2,293,000
SCAG will recommend approval of the project below in its 3 percent planning pot
WRCOG Limonite Ave. Corridor Active
Transportation Study
88.0 98.0 $250,000 $250,000
Staff Recommendations for Large MPO, Riverside County Projects
Based on the above table, staff recommends projects with scores of 81/91 and above receive
ATP funds. However, there are three projects that scored 80/90 points resulting in a three-way
tie: city of Coachella’s bike and pedestrian improvement project, county of Riverside’s Mecca
sidewalk and roadway safety improvements, and county of Riverside’s Thousand Palms
sidewalk safety improvements. Unfortunately, there is insufficient funding remaining for all
three projects, which would result in overprogramming in the amount of $2,293,000.
In order to approve all of the projects scoring 80 and above, staff proposes the following:
• Coachella, ATP Cycle 2
Fund this project with ATP or a combination of available SB 821 and/or federal
funds.
• Riverside County, Mecca Sidewalk and Roadway Safety Improvements
Fund this project with ATP and/or a combination of available SB 821 and/or
federal funds. This project is a smaller project, less than $1 million, and located
in a rural and unincorporated area of the county.
Agenda Item 9
9
" R i v e r s i d e C o u n t y , T h o u s a n d P a l m s S i d e w a l k a n d S a f e t y I m p r o v e m e n t s
F u n d t h i s p r o j e c t w i t h A T P a n d / o r a c o m b i n a t i o n o f a v a i l a b l e S B 8 2 1 a n d / o r
f e d e r a l f u n d s . T h i s p r o j e c t i s a s m a l l e r p r o j e c t , l e s s t h a n $ 1 m i l l i o n , a n d l o c a t e d
i n a r u r a l a n d u n i n c o r p o r a t e d a r e a o f t h e c o u n t y .
T h e s e p r o j e c t s w i l l b e r e v i e w e d f o r e l i g i b i l i t y r e q u i r e m e n t s u n d e r S B 8 2 1 a n d f e d e r a l S u r f a c e
T r a n s p o r t a t i o n P r o g r a m a n d C o n g e s t i o n M i t i g a t i o n a n d A i r Q u a l i t y p r o g r a m f u n d s . F u n d i n g
a v a i l a b i l i t y f r o m t h e s e p r o g r a m s i s l i m i t e d , h o w e v e r , p r o g r a m m i n g a c o m b i n a t i o n o f f u n d
s o u r c e s w o u l d l i k e l y r e s u l t i n f u n d i n g t h e r e q u e s t e d a m o u n t o f f u n d s f o r t h e s e t h r e e p r o j e c t s
s c o r i n g 8 0 / 9 0 p o i n t s .
U p o n a p p r o v a l o f t h i s i t e m , C T C i s r e q u i r i n g a l l p r o j e c t s r e c o m m e n d e d t o b e f u n d e d w i t h M P O
A T P f u n d s m u s t b e r e v i e w e d b y C a l t r a n s f o r e l i g i b i l i t y p u r p o s e s . C a l t r a n s w i l l p r o v i d e a n
a n a l y s i s a n d r e c o m m e n d a t i o n f o r M P O A T P p r o j e c t s p r i o r t o t h e C T C s a p p r o v a l o f A T P M P O
p r o j e c t s .
N e x t S t e p s
U p o n a p p r o v a l o f t h e a b o v e r e c o m m e n d a t i o n s f o r M P O A T P f u n d i n g , s t a f f w i l l s u b m i t t h e
p r o j e c t s t o S C A G f o r C a l t r a n s e l i g i b i l i t y r e v i e w a n d i n c l u s i o n i n t h e M P O A T P R e g i o n a l P r o g r a m
C y c l e 2 , w h i c h w i l l b e a p p r o v e d a t t h e S C A G R e g i o n a l C o u n c i l m e e t i n g o n J a n u a r y 7 , 2 0 1 6 .
S u b s e q u e n t l y , S C A G w i l l s u b m i t t h e M P O R e g i o n a l A T P p r o j e c t s t o t h e C T C f o r f i n a l a p p r o v a l a t
t h e J a n u a r y 2 0 C T C m e e t i n g .
S t a f f w i l l w o r k c l o s e l y w i t h p r o j e c t s p o n s o r s i n p r e p a r i n g a l l o c a t i o n f u n d i n g r e q u e s t s a n d
r e q u e s t s f o r o b l i g a t i n g f e d e r a l f u n d s . P r o j e c t s w i l l a l s o b e r e q u i r e d t o b e i n c l u d e d i n t h e F T I P .
A s a c o n d i t i o n o f t h e p r o j e c t a l l o c a t i o n , t h e C T C w i l l r e q u i r e p r o j e c t s p o n s o r s t o s u b m i t s e m i -
a n n u a l r e p o r t s o n t h e a c t i v i t i e s a n d p r o g r e s s m a d e t o w a r d i m p l e m e n t a t i o n o f t h e p r o j e c t , a n d
a f i n a l d e l i v e r y r e p o r t i s r e q u i r e d u p o n p r o j e c t c o m p l e t i o n . T h e p u r p o s e o f t h e r e p o r t s i s t o
e n s u r e t h e p r o j e c t i s i m p l e m e n t e d i n a t i m e l y m a n n e r a c c o r d i n g t o t h e s c o p e a n d b u d g e t
i d e n t i f i e d i n t h e p r o j e c t a p p l i c a t i o n .
S t a f f w i l l c o n t i n u e t o p a r t i c i p a t e i n C T C / C a l t r a n s w o r k i n g g r o u p s t o f u r t h e r d e v e l o p a n d
i m p r o v e t h e A T P g u i d e l i n e s a n d p r o c e s s , a n d p a r t i c i p a t e i n f u t u r e e v a l u a t i o n s o f A T P p r o j e c t
a p p l i c a t i o n s .
F i n a n c i a l I m p a c t
A T P f u n d s a r e a d m i n i s t e r e d t h r o u g h t h e C T C , C a l t r a n s , a n d F e d e r a l H i g h w a y A d m i n i s t r a t i o n .
T h e C o m m i s s i o n i s n o t a r e c i p i e n t o f t h e s e M P O A T P f u n d s ; t h e r e f o r e , t h e r e i s n o f i s c a l i m p a c t
t o t h e C o m m i s s i o n s b u d g e t . H o w e v e r , t h e C o m m i s s i o n a d m i n i s t e r s t h e S B 8 2 1 p r o g r a m f o r
R i v e r s i d e C o u n t y a n d s t a f f a n t i c i p a t e s t h e s e f u n d s w o u l d b e b u d g e t e d i n F Y 2 0 1 6 / 1 7 a n d
b e y o n d .
A g e n d a I t e m 9
1 0
Financial Information
In Fiscal Year Budget: N/A Year: FY 2016/17+ Amount: Not to exceed $2,293,000
Source of Funds: Transportation Development Act SB 821 Budget Adjustment: N/A
GL/Project Accounting No.: 002211 86106 601 62 86106
Fiscal Procedures Approved: Date: 10/19/2015
Attachment: CTC Score Rankings for All Riverside County Applications
Agenda Item 9
11
Western Riverside COG Limonite Corridor Active Transportation Study $ 250 $ 250 83.00
Wildomar Grand Avenue Multi-Use Trail Improvement Project $ 1,541 $ 1,223 $ 1,223 83.00
Moreno Valley Segment of the Juan Bautista De Anza Multi-use Trail $ 1,431 $ 1,431 $ 2,654 83.00
Jurupa Valley Jurupa Valley High School SRTS $ 1,467 $ 1,252 $ 3,906 82.00
Riverside Citywide Bicycle and Pedestrian Improvements $ 1,249 $ 1,042 $ 4,948 82.00
Banning Bicycle and SRTS Improvements $ 1,082 $ 1,082 $ 6,030 82.00
San Jacinto San Jacinto Valley Connect $ 656 $ 646 $ 6,676 81.00
Riverside County Transp. Department Camino Avenue Sidewalk Safety Improvements $ 1,002 $ 902 $ 7,578 81.00
*City of Coachella ATP Cycle 2 $ 2,755 $ 1,626 $ 9,204 80.00
*Coachella requested $2.2M of ATP. $1.626M is available for project.
Riverside County Transp Department Mecca Sidewalk and Roadway Safety Improvements $ 945 $ 851 $ 10,055 80.00
Riverside County Transp Department Thousand Palms Sidewalk Safety Improvements $ 1,085 $ 868 $ 10,923 80.00
Indio SRTS Project $ 1,897 $ 1,897 79.00
Eastvale SRTS Citywide Safety Improvements, Education and Encouragement $ 577 $ 461 78.00
Perris Perris Valley Storm Drain Channel Trail-Phase 2 $ 1,743 $ 1,572 75.00
Riverside County Transp Department Clark Street Sidewalk and intersection Safety Improvements $ 2,376 $ 1,324 74.00
Riverside Gage Canal Bike Path and Multi-use Trail $ 2,213 $ 2,213 72.00
Perris Perris Metrolink Station Bike Route and Pedestrian Connectivity $ 1,311 $ 950 69.00
Temecula Santa Gertrudis Creek Ped/Bicycle Trail Extension and Interconnect $ 4,362 $ 3,581 68.00
Riverside County DPH Active Transportation Program, North Shore $ 628 $ 500 62.00
Wildomar Union Street Multi-Use Path $ 2,071 $ 2,050 61.00
Riverside County Transp Department Dillon Road Bike Lane Improvements $ 2,560 $ 2,560 60.00
Moreno Valley Gap Closure Sidewalk on Alessando Blvd at Old 215 Frontage Rd. $ 934 $ 934 60.00
Moreno Valley Cactus Avenue/Philo Street School Crossing Traffic Signal $ 646 $ 646 59.00
Coachella Valley Assoc. Gov.Coachella Valley-CV Link Spurs $ 4,836 $ 4,652 53.00
Hemet Hemet Valley Bikeway Connect $ 977 $ 977 50.00
Riverside Railroad Crossing Sidewalk improvements $ 2,071 $ 2,071 49.00
Riverside Ramona Sidewalk Improvements $ 5,521 $ 5,521 48.50
Beaumont Bikeway and Pedestrian Master Plan $ 23 $ 23 31.00
Cathedral City Festival Park Plan and Corresponding Pedestrian Plan $ 297 $ 250 28.00
Below Projects Not Recommended for Large MPO ATP Cycle 2 (score <80)
Large MPO ATP Cycle 2 Project Recommendations
Recommend Funding with SB 821 Funds
12
BLANK
AGENDA ITEM 10
BLANK
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: October 26, 2015
TO: Budget and Implementation Committee
FROM: Sheldon Peterson, Rail Manager
THROUGH: Robert Yates, Multimodal Services Director
SUBJECT: Metrolink Budget Actions to Support Locomotive Procurements
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve Commission participation in the Metrolink lease of BNSF Railway (BNSF)
locomotives in the amount of $1,585,231;
2) Approve Commission participation in the optional procurement of 17 new Metrolink
Tier IV locomotives in the amount of $2.7 million;
3) Approve Memorandum of Understanding (MOU) No. 16-25-014-02, Amendment No. 1
to MOU No. 16-25-014-01, with the Southern California Regional Rail Authority (SCRRA)
for additional funding in the amount of $1,585,231 related to the locomotives lease for
a total operating budget subsidy amount of $15,577,255 and for authorization to use
$2.7 million of Fiscal Year 2015/16 or carryover rehabilitation/renovation funds for the
procurement of the Tier IV locomotives;
4) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute
the agreement on behalf of the Commission; and
5) Forward to the Commission for final action.
BACKGROUND INFORMATION:
BNSF Locomotives
At its September 25, 2015 meeting, the SCRRA Board of Directors (SCRRA Board) took the initial
step toward the implementation of a lease agreement with BNSF upon its approval to expend
$5,275,000 for the lease of 40 General Electric AC4400CW locomotives from BNSF. This action
was necessitated by Metrolink operating parameters wherein the train consists are set up in a
“push – pull” configuration and a temporary need has been identified, which requires that a
locomotive be placed at each end in order to eliminate the use of the cab-car taking the lead.
On October 9, 2015, the SCRRA Board further memorialized the lease agreement with BNSF by
taking action to formally amend the FY 2015/16 Metrolink budget to provide the authority to
execute the contract actions needed to lease the 40 locomotives from BNSF. The budget
authority approved by the SCRRA Board for the lease of the locomotives now totals an
Agenda Item 10
13
additional $17,892,000 for the lease, operation, maintenance, and modification of the 40
locomotives. This figure includes the $5,275,000 previously approved by the SCRRA Board for
the lease in September.
New Purchase of Tier IV Locomotives
On three previous occasions, the SCRRA Board approved the purchase of 40 Tier IV locomotives
from EMD Corporation (EMD) at the price of $6.3 million each. Twenty locomotives have been
purchased and are currently under construction. SCRRA is now working with the member
agencies on finalizing the option for the additional locomotives. While the option consists of 20
locomotives for a total of 40, the member agencies have only agreed in concept to a total of 37
locomotives.
DISCUSSION:
BNSF Locomotives
Staff is in receipt of a request from SCRRA dated October 15, 2015, which is attached wherein
the agency formally requested the Commission to participate in the lease arrangement. Staff
concurs with the calculation outlined in the request for the Commission to provide an
additional subsidy of $1,585,231 in order to fund the BNSF locomotive lease and operations
through the remainder of FY 2015/16.
At its June 10 meeting, the Commission approved the FY 2015/16 budget, which included
funding authorization for Metrolink operations in the amount of $16 million. At the time, staff
was still actively negotiating with SCRRA the actual amount of subsidy required and ultimately
agreed on an agency subsidy of approximately $14 million for the fiscal year. Since the final
subsidy number came in lower than the staff estimate used to prepare the Commission’s
budget, sufficient Commission approved budget authority currently exists for the Commission
to participate in the BNSF lease without a budget adjustment.
Staff is however, bringing this issue to the Commission’s attention in order to ensure
transparency with respect to Metrolink operations and the financial resources required to
support them since the lease of additional locomotives to operate in a “pull – pull”
configuration was not envisioned at the time the budget was approved. Given that passenger
safety is of utmost importance, staff is recommending the Commission approve the
participation in the BNSF lease on a temporary basis in order to structure the train consists into
a “pull – pull” configuration.
New Purchase of Tier IV Locomotives
South Coast Air Quality Management District grant funds have off-set the majority of costs for
SCRRA to purchase the new Tier IV locomotives. Additionally, member agencies including the
Commission programmed funds for locomotive rehabilitation in FYs 2014/15 and 2015/16.
Agenda Item 10
14
These rehabilitation funds can easily be reprogrammed so as to minimize the financial impact
to the member agencies. No budget adjustment is necessary for the locomotives purchase.
Staff is now in receipt of a letter from SCRRA dated October 13, 2015, which is attached
wherein the agency formally requested Commission participation in the purchase of additional
locomotives. Staff concurs with the Metrolink calculation of an additional subsidy of
$2.7 million for the locomotive funding plan. Of that, roughly $2.2 million of funds is available
from the Commission-held Federal Transit Administration (FTA) Grant CA-05-0268. The
Commission has the ability to provide a cash payment to Metrolink for this amount since the
funds pass through the Commission. For the remaining funding commitment balance of
$500,000, those are funds that Metrolink currently has in previously approved FTA grants
(CA-05-0235-01 and CA-90-Y934) that it will need to draw down directly.
Next Steps
The Commission is in a solid position with respect to funding both locomotive initiatives,
however, this is not the case for all member agencies. While grants are in place with the other
member agencies to support the optional purchase of 17 additional Tier IV locomotives, they
are reimbursable in nature and cash flow at Metrolink may in fact be an issue with respect to
making a down payment on the option with EMD. The BNSF lease may also prove to be a
stumbling block for other member agencies as well for similar reasons.
As directed by the Commission at its September 9 meeting, staff is in the process of executing
the annual MOU with SCRRA. This MOU will need to be amended to accommodate both the
BNSF locomotives lease as well as the purchase of the additional Tier IV locomotives.
As previously mentioned, the Commission has sufficient funds in the current budget for both
locomotive procurements. Therefore, a budget amendment is not required at this time. Staff
will continue to keep the Commission informed as events unfold with respect to both
locomotive procurements.
Financial Information
In Fiscal Year Budget: Yes Year: FY 2014/15 Amount: $4,285,231
Source of Funds: Local Transportation Funds (lease);
FTA (purchase) Budget Adjustment: No
GL/Project Accounting No.: 254199 86101 103 25 86101 $1,585,231 (BNSF lease & operations)
004017 86102 265 33 86102 $2,700,000 (locomotives purchase)
Fiscal Procedures Approved: Date: 10/19/2015
Attachments:
1)Letter Dated October 13, 2015 Regarding Purchase of Locomotives
2)Letter Dated October 15, 2015 Regarding BNSF Locomotives Lease
3)Draft MOU No. 16-25-014-02
Agenda Item 10
15
BLANK
ATTACHMENT 116
BLANK
October 15, 2015
SENT VIA EMAIL
Anne Mayer, Executive Director
Riverside County Transportation Commission
4080 Lemon St., 3rd Flr
Riverside, CA 92501
AMayer@RCTC.org
Dear Anne:
First, I would like to thank the Riverside County Transportation Commission (RCTC) for its support
and commitment to providing safe transportation options for Southern California. As you may know, at
Metrolink’s regularly-scheduled meeting on October 9th, its Board of Directors approved an item to
fund the 12-month lease, operation, maintenance and modification of 40 BNSF locomotives. These
locomotives will be added to Metrolink trains in an abundance of caution while the NTSB continues its
investigation of the Oxnard incident. The BNSF locomotives are newer than the majority of Metrolink’s
current locomotives and will provide the additional benefit of improved reliability due to a reduction in
mechanical delays.
While there have been various meetings and discussions on this matter with the Metrolink Board and
with the member agencies over the past five weeks, I wanted to advise you that Metrolink’s Board
has approved the funding of the locomotives. This communication outlines the cost, each member
agency’s individual contribution and information on the timeline for the funding. Additionally, I have
attached the board item from the October 9, 2015 Board meeting that outlines the funding request.
The total estimated cost to lease and operate 40 PTC-equipped BNSF locomotives for 12 months is
$17.9 million for FY2015-16 and $6 million for FY2016-17. Individual member agency’s percentage
shares for FY2015-16 will be allocated based on budgeted train miles. RCTC’s share for FY2015-16
is 8.86 percent ($1,585,231). Metrolink plans to incorporate the lease and associated costs into the
operating subsidy billing cycle for each member agency. After your board has approved a budget
amendment, our Finance Department will be in touch with your staff to coordinate an arrangement for
billing this additional cost.
FY2016-17 costs and agency shares will be included in the upcoming budget. Please note that staff
assembled information and developed the cost estimates in an accelerated manner and were
conservative. As potential opportunities to reduce costs are identified, staff will strive to do so in order
to minimize expenses to member agencies.
ATTACHMENT 2
17
Locomotive Lease Costs letter
Page 2
While this action offers the benefits of safety and reliability for our employees, passengers and
contractors, I realize this is an unexpected, substantial cost for your agency. Thank for for continuing
to make safe transportation the top priority for Metrolink and for Southern California. I appreciate and
am grateful for our partnership.
Please let me know if I can provide you with additional information.
Sincerely,
Arthur T. Leahy
Chief Executive Officer
18
One Gateway Plaza, 12th Floor, Los Angeles, CA 90012
S OUTHERN C ALIFORNIA R EGIONAL R AIL A UTHORITY
TRANSMITTAL DATE: October 2, 2015
MEETING DATE: October 9, 2015 ITEM 7
TO: Board of Directors
FROM: Arthur T. Leahy
SUBJECT: Authorize Expenditure of Funds and Contract Actions to
Support Locomotive Lease from BNSF Railway Company
Issue
Approval is required to amend the FY2015-16 Operating Budget and execute the contract
actions required to support the lease of 40 locomotives from BNSF Railway Company.
Recommendation
It is recommended that the Board amend the FY2015-16 Operating Budget by $17.892 million
and authorize the Chief Executive Officer to take the contract actions identified in Table 3 to
modify, maintain, and operate the locomotives leased from BNSF.
Alternatives
The Board may decline to authorize the action and amend the Operating Budget.
If the Board selects the alternative the current operating plan would require that Metrolink service
be reduced by approximately half, from 165 daily trains to 80 or 90 daily trains.
Background
At its September 25, 2015 meeting, the Board approved an increase the FY2015-16 Operating
Budget by $5.275 million and authorized the Chief Executive Officer (CEO) to execute a lease
of 40 locomotives from BNSF in order to address a temporary need to place a locomotive in the
lead position on all Metrolink trips.
While the September 25, 2015 Board action was specific to the FY2015-16 lease, delivery and
return costs totaling $5.275 million, the staff report detailed the full costs of putting the BNSF
leased locomotives in service under the Authority’s operations, including ensuring Positive Train
Control (PTC) compatibility. Because the BNSF locomotives are dissimilar to Metrolink’s
existing locomotive fleet in many respects, the Authority’s current maintenance staff would need
to be augmented and trained to maintain the leased locomotives. Additionally, spare parts would
need to be procured and some modification would be required to make these locomotives
compliant and compatible for Metrolink service. The September 25, 2015 Board item included
cost estimates to lease, modify, operate, fuel, and maintain the leased locomotives for
REVISED – as identified
at the 10/9/15 Board
meeting
19
Authorize Expenditure of Funds and Contract Actions to Support Locomotive Lease from BNSF
Railway Company
Transmittal Date: October 2, 2015 Meeting Date: October 9, 2015
Page 2
FY2015-16 totaling $12,665,000.9 million and costs for PTC modifications totaling
$5,227,0006.22 million, similar to Tables 1 and 2 provided below.
The current request is to obtain budget authorization for the remainder of the costs associated
with putting the BNSF locomotives in service as detailed in Tables 1 and 2 below. These tables
reflect the total estimated cost for utilizing the leased locomotives over a 12-month period.
Table 1: BNSF Locomotive Lease Cost Not Including PTC Modifications
Cost Item FY2015-16 FY2016-171
(Oct-Jun) (Jul-Sept)
BNSF Lease Cost: $500/Day ($15,000/locomotive month)
Staggered arrival of units (Oct-Dec):
15 units x 9 mos. (Oct-Jun) = 135 locomotive months
15 units x 8 mos. (Nov-Jun) = 120 locomotive months
10 units x 7 mos. (Dec-Jun) = 70 locomotive months
40 units total FY16: 325 locomotive months $4,875,000
40 units total FY17: 155 locomotive months $2,325,000
Delivery of locomotives ($5,000/locomotive) $200,000
Return delivery ($5,000/locomotive) $200,000
Major Component Parts - from GE or certified GE parts
$800,000 distributor minus main engine covered by BNSF lease/warranty
($20,000/locomotive)
Additional Labor for Maintenance – 10 persons from TCS, a
new, specialized equipment maintenance contractor, additional
Bombardier equipment maintenance labor ($300,000/mo.)
$2,700,000 $900,000.00
Additional Fuel @ $2.20 Gal (2.8GPMI x 4,600 miles/mo. =
$28,340/locomotive month) $9,210,500 $3,400,800
Diesel Fuel Offset - from forecasted underrun of FY16 fuel ($7,010,500) ($2,588,492)
Wheel Truing (6 axles/locomotive @ $1500/axle =
$9,000/locomotive) $360,000
Work Management System Software Modification $80,000 ($2,000/locomotive)
Potential Brake, PEI, ATS, Train Line, Door Stop,
Other Modifications, Parts, Development And FRA
Submittals $1,000,000
($25,000/locomotive)
1 FY2016-17 dollars are included for informational purposes only at this time and will be included in the FY2016-17 budget.
20
Authorize Expenditure of Funds and Contract Actions to Support Locomotive Lease from BNSF
Railway Company
Transmittal Date: October 2, 2015 Meeting Date: October 9, 2015
Page 3
Temporary Facility Modifications, Security, Miscellaneous
Items - CMF, Keller Yard, and other storage yard modifications
to accommodate locomotives or displaced fleet storage,
equipment rental, trailers, test tools, manuals, etc., increased
track inspection, repair, lubrication at LAUS and Dayton, CMF,
other yards and track. PNA Ramps and Signage at Stations
($50,000/mo.)
$450,000 $150,000
SUBTOTAL NOT INCLUDING PTC MODIFICATIONS $12,665,000 $4,387,308
Table 2: BNSF Locomotive Modification, Testing and Documentation for Authority’s
Positive Train Control Program
Cost Item FY2015-16 FY2016-17
(Oct-Jun) (Jul-Sept)
PTC Consultants - design, QA/QC, FRA coordination,
documentation, PM/CM $1,620,000 $540,000
PTC Contractors - software/hardware installation,
modification, unit testing, configuration management
($30,000/locomotive)
$1,200,000
Additional PTC Equipment/Hardware modifications or
relocations from cab cars and back - SLOT 10, TMC, event
recorder, etc. ($30,000/locomotive)
$1,200,000
PTC Contractors - removal of software/hardware, restore to
original condition, configuration management
($20,000/locomotive)
$800,000
Test Trains Staffing & Operation (50 test runs @ $5,000/run) $250,000
PTC Back Office Modifications for Revised Consists $400,000 $100,000
Contingency $557,000 $174,000
SUBTOTAL PTC MODIFICATIONS $5,227,000 $1,614,000
NET TOTAL Including Potential Fuel Offset Costs $17,892,000 $6,001,308
Member agency shares will be allocated based on budgeted train-miles. For FY16, the
allocation percentages are:
21
Authorize Expenditure of Funds and Contract Actions to Support Locomotive Lease from BNSF
Railway Company
Transmittal Date: October 2, 2015 Meeting Date: October 9, 2015
Page 4
In order to put the BNSF leased locomotives in service, operate and maintain them, the Authority
must issue contract task orders or change orders to a number of existing contracts. Contract
actions will be executed with existing contractors, consultants and vendors in accordance with
the budget provided in Tables 1 and 2 above. Due to limited contract authority or contract
expirations, Board approval is needed to authorize the following changes to the existing
contracts as provided in Table 3.
Table 3: Contract Actions Needed to Support BNSF Leased Locomotives
NON-PTC CONTRACT ACTIONS
Firm Contract # Board Action
Bombardier OP120-03 Extend term and increase contract
funding authorization
Fuel (Merit Oil and SC Fuels) PO577-15 &
PO651-15 Increase contract authority
General Electric or Authorized
Distributor TBD Non-competitive award and contract
funding authorization
TCS Maintenance Support for
Locomotives TBD Non-competitive award and contract
funding authorization
Various Yards, Facility
Modifications, Rentals and
Security
Various Increase contract funding authorization
PTC CONTRACT ACTIONS
Firm Contract # Board Action
AECOM E737B-08
No cost time extension to existing
General Engineering Contract - 9 month
term, from 12/31/15 to 9/30/16.
Systra E733-09C
No cost time extension to existing
Signal contract of 10.5 months, from
11/19/15 to 9/30/16.
Parsons Transportation Group H1636-10
There is a separate Board Item to
increase Contract Authority by $5M (for
Perris Valley Line and BNSF lease)
Wabtec Railway Electronics H1655-14 Increase Contract Authority by
$300kRefer to Item No. 9
Telco Vendors (ATT, Verizon) Various Increase budget authority
22
Authorize Expenditure of Funds and Contract Actions to Support Locomotive Lease from BNSF
Railway Company
Transmittal Date: October 2, 2015 Meeting Date: October 9, 2015
Page 5
A wide variety of contract actions will be required to quickly implement the maintenance, service
and parts support of the BNSF’s locomotives lease. In general these contract actions are listed
in the Table 3.
At its September 25, 2015 meeting, the Board authorized the lease with BNSF. This approval
was in accordance with Board-approved Contract Administration Policies and Procedures, CON-
18, Emergency Procurement, which allows entering into contracts without observance of
competitive bids, advertisement or notice, and CON-19, Non-Competitive Procurements, which
authorizes the Board to enter into non-competitive procurements when goods or services are
available only from a single source and when it is in the Authority’s best interest.
Staff has analyzed the prices and found them to be competitive, fair, and reasonable, as well as
available on the short notice.
Risks
Several low to moderate risks have been identified in association with these actions and are
categorized below:
1) In order for the leased BNSF freight locomotives to be compliant with Federal Railroad
Administration (FRA) regulations, modifications or approved FRA waiver requests will be
required. These modifications or waivers would include Passenger Emergency Intercom
(PEI), Automatic Train Stop (ATS), Door Stop Interlock, and certain brake modifications.
There is a low risk that the modifications cannot be effectively made and a low to
moderate risk that the FRA may not grant requested waivers in a timely manner or grant
waivers at all.
2) Because the Authority is now at a relatively advanced stage of operating with PTC in
FRA-approved Revenue Service Demonstration (RSD), it is highly desirable to maintain
this status. The BNSF locomotives are being delivered equipped with PTC but must be
modified to work within the Authority’s PTC System. Authority staff must perform tests
and submit documents to the FRA in order to qualify this type of locomotive for Authority
PTC service. There is a low to moderate risk that the PTC on-board equipment cannot be
modified to operate within the Authority’s PTC system or that the FRA may not grant
requested waivers in a timely manner.
Next Steps
Staff will finalize the contact actions identified in the Table 3 in order to execute the lease of
locomotives from BNSF and put them in service. Staff will return on a quarterly basis, or more
frequently if desired, to keep the Board apprised of status.
Budget Impact
The budget for the items described in this item will come from an increase in the FY2015-16
Operating Budget in the amount of $17.892 million and would be allocated based on budgeted
23
Authorize Expenditure of Funds and Contract Actions to Support Locomotive Lease from BNSF
Railway Company
Transmittal Date: October 2, 2015 Meeting Date: October 9, 2015
Page 6
train-miles formulae. Staff will continue to explore additional funding offset opportunities (i.e.,
diesel fuel savings) as a way to decrease the overall project budget.
Prepared by: Darrell Maxey, Deputy Chief Operating Officer, PTC & Engineering
Kimberly Yu, Deputy Chief Operating Officer, Planning and Project Delivery
Lia McNeil-Kakaris, Assistant Director, Contacts and Procurement
Gary Lettengarver
Chief Operating Officer
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Agreement No. 16-25-014-02
AMENDMENT NO. 1 TO
MEMORANDUM OF UNDERSTANDING
BETWEEN
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AND
SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY
FOR
FISCAL YEAR 2015-16 ANNUAL FUNDING MOU
1.PARTIES AND DATE
This Amendment No. 1 to the memorandum of understanding (MOU) is effective as of this ___
day of ____________ 2015, by and between the Southern California Regional Rail Authority
(hereinafter referred to as “SCRRA”), One Gateway Plaza 12th Floor, Los Angeles, California 90012,
and the Riverside County Transportation Commission, 4080 Lemon Street, 3rd Floor, Riverside,
California 92501, a public agency (hereinafter referred to as “RCTC”), which are sometimes
individually referred to as “PARTY”, and collectively referred to as “PARTIES”.
2.RECITALS
2.1 The parties have entered into an MOU dated _________ for the purpose of defining
RCTC’s financial commitments to the SCRRA fiscal year (FY) 2015-16 operating budget
and rehabilitation/renovation and capital budget (collectively, the “BUDGET”)
2.2 The parties now desire to amend the MOU for additional funding related to the lease,
operation, maintenance, and modification of 40 BNSF Railway (BNSF) locomotives and
for authorization to use rehabilitation/renovation funds for the procurement of 17 Tier IV
locomotives.
3.TERMS
3.1 Exhibit "A" of the MOU, titled "SCRRA Budget", shall be replaced, in its entirety, with the
version of Exhibit "A" attached to this Amendment and incorporated herein by reference.
3.2 The maximum operating budget subsidy for the BNSF locomotives lease pursuant to
this Amendment shall be One Million Five Hundred Eighty-Five Thousand Two Hundred
Thirty-One Dollars ($1,585,231) for a total net subsidy amount of $15,577,254.40, as
further set forth in Exhibit “A” attached to this Amendment and incorporated herein by
reference.
3.3 SCRRA shall reprogram Two Million Seven Hundred Thousand Dollars ($2,700,000) of
FY 2015/16 rehabilitation/renovation or Carryover rehabilitation/renovation & new
capital budget funds for the procurement of 17 new Metrolink Tier IV locomotives, as
further set forth in Exhibit "A" attached to this Amendment and incorporated herein by
reference.
ATTACHMENT 3
25
3.4 Except as amended by this Amendment, all provisions of the Master Agreement,
including without limitation the indemnity and insurance provisions, shall remain in full
force and effect and shall govern the actions of the parties under this Amendment.
[Signatures on following page]
17336.00000\1514236.2 2
26
SIGNATURE PAGE
TO
AGREEMENT NO. 16-25-014-02
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on
the date first herein above written.
SOUTHERN CALIFORNIA
REGIONAL RAIL AUTHORITY
RIVERSIDE COUNTY TRANSPORTATION
COMMISSION
Chief Executive Officer Executive Director
Reviewed and Approved as to Form:
SCRRA Legal Counsel RCTC General Legal Counsel
17336.00000\1514236.2 3
27
BLANK
EXHIBIT A-SCRRA BUDGET
RCTC’s shares of SCRRA’s FY 2015-2016 Budget, as approved by the SCRRA
Board of Directors in July 2015, as amended in October 2015, are shown below:
Operating Budget:
Expenses $ 23,232,425.56
Revenues 7,655,171.16
Net Subsidy $ 15,577,254.401
Rehabilitation/Renovation New Authority Budget:
RCTC Share $ 4,169,755.562
Rotem Settlement 456,894.00
Total $ 4,626,649.56
New Capital Authority Budget:
Ticket Vending Machines $ 4,822,318.13
Carryover Rehabilitation/Renovation & New Capital Budget:
RCTC Share $ 5,134,000.002
1 Includes $1,585,231 for the lease, operation, maintenance and modification of 40 BNSF locomotives. 2 Includes $2.7 million reprogrammed from rehabilitation of locomotives to the purchase of 17 Tier IV
locomotives.
Exhibit A
17336.00000\1514236.2
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