HomeMy Public PortalAbout03 March 27, 2017 Budget & ImplementationRIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
www.rctc.org
AGENDA*
*Actions may be taken on any item listed on the agenda
9:30 a.m.
Monday, March 27, 2017
BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor
Riverside, California
In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed
72 hours prior to the meeting, which are public records relating to open session agenda items, will be
available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon
Street, Third Floor, Riverside, CA, and on the Commission’s website, www.rctc.org.
In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal
Transit Administration Title VI, please contact the Clerk of the Board at (951) 787‐7141 if special assistance
is needed to participate in a Commission meeting, including accessibility and translation services. Assistance
is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in
assuring reasonable arrangements can be made to provide assistance at the meeting.
1.CALL TO ORDER / ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.PUBLIC COMMENTS – Each individual speaker is limited to speak three (3) continuous
minutes or less. The Committee may, either at the direction of the Chair or by majority vote
of the Committee, waive this three minute time limitation. Depending on the number of
items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce
the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate
public comments if such comments become repetitious. In addition, the maximum time for
public comment for any individual item or topic is thirty (30) minutes. Speakers may not yield
their time to others without the consent of the Chair. Any written documents to be
distributed or presented to the Committee shall be submitted to the Clerk of the Board. This
policy applies to Public Comments and comments on Agenda Items.
Under the Brown Act, the Board should not take action on or discuss matters raised during
public comment portion of the agenda which are not listed on the agenda. Board members
may refer such matters to staff for factual information or to be placed on the subsequent
agenda for consideration.
4.APPROVAL OF MINUTES – FEBRUARY 27, 2017
COMM-BI-00037
Budget and Implementation Committee
March 27, 2017
Page 2
5. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a
finding that there is a need to take immediate action on the item and that the item came to
the attention of the Committee subsequent to the posting of the agenda. An action adding
an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the
Committee members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
6. AGREEMENT FOR INVESTMENT MANAGEMENT SERVICES FOR THE I‐15 EXPRESS LANES
Page 1
Overview
This item is for the Committee to:
1) Award Agreement No. 17‐19‐050‐00 to Logan Circle Partners, L.P. for the provision
of investment management services for the Interstate 15 Express Lanes project for a
five‐year term, and two, one‐year options to extend the agreement, for a total
amount not to exceed $400,000;
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to
execute the agreement, including option years, on behalf of the Commission; and
3) Forward to the Commission for final action.
7. STATE AND FEDERAL LEGISLATIVE UPDATE
Page 23
Overview
This item is for the Committee to:
1) Adopt the following bill positions:
a) AB 179 (Cervantes) – Oppose;
b) AB 408 (Chen) – Oppose;
c) AB 697 (Fong) – Oppose;
2) Receive and file an update on state and federal legislation; and
3) Forward to the Commission for final action.
Budget and Implementation Committee
March 27, 2017
Page 3
8. ADVANCE OF LOCAL TRANSPORTATION FUND FUNDS IN SUPPORT OF CONTINUED BUS
OPERATIONS
Page 28
Overview
This item is for the Committee to:
1) Approve an advance of Local Transportation Fund (LTF) funds in the amount of
$9.5 million to the Riverside Transit Agency (RTA) until such time that the
appropriation of the remainder of FFY 2016/17 Federal Transit Administration (FTA)
Section 5307 funds are released to RTA;
2) Approve an advance of LTF funds in the amount of $3 million to SunLine Transit
Agency (SunLine) until such time that the appropriation of the remainder of
FFY 2016/17 FTA Section 5307 funds are released to SunLine; and
3) Forward to the Commission for final action.
9. BLYTHE WELLNESS EXPRESS PROJECT
Page 31
Overview
This item is for the Committee to:
1) Approve Memorandum of Understanding (MOU) and Subrecipient Agreement
No. 17‐26‐076‐00 with Palo Verde Valley Transit Agency (PVVTA) for the Blythe
Wellness Express (BWE);
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission;
3) Approve an increase of $31,000 to the FY 2016/17 budget expenditures and federal
revenues; and
4) Forward to the Commission for final action.
10. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA
11. COMMISSIONERS / STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report on attended
and upcoming meeting/conferences and issues related to Commission activities.
12. ADJOURNMENT AND THE NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be held at
9:30 a.m., Monday, April 24, 2017, Board Chambers, First Floor, County Administrative
Center, 4080 Lemon Street, Riverside.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
ROLL CALL
MARCH 27, 2017
County of Riverside, District II
County of Riverside, District Ill
City of Beaumont
City of Ca Ii mesa
City of Canyon Lake
City of Cathedral City
City of Coachella
City of Desert Hot Springs
City of Hemet
City of Indian Wells
City of Lake Elsinore
City of Murrieta
City of Palm Desert
City of Riverside
City of Temecula
Absent
D
D
D
D
D
~
D
D
D
D
D
%
D
D
Alexandra Rackerby
From:
Sent:
To:
Subject:
Attachments:
Alexandra Rackerby
Wednesday, March 22, 2017 1 :53 PM
Alexandra Rackerby
RCTC Budget and Implementation Committee -lpad compatible users
Conflict of Interest Form.pdf; Conflict of Interest Memo.pdf
Good afternoon Commissioners,
The Budget and Implementation Committee agenda for Monday, March 27, 2017 is posted on our Website at
http://www.rctc.org/uploads/media items/budget-and-implementation-committee-march-27-2017.original.pdf
Also, attached is the Conflict of Interest Memo and Form for your information. Let me know if you have any questions or
concerns.
Thank you.
Respectfully,
Allie Rackerby
Recools Technician
Riverside County Transportation commission
PO Box 12008, Rivefside, CA 92502-2208
4080 lemon Street, 3rd Floor, Riverside, CA 92501
(951} 787-7141 l rctc.org
1
AGENDA ITEM 4
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
Monday, February 27, 2017
MINUTES
1. CALL TO ORDER / ROLL CALL
The meeting of the Budget and Implementation Committee was called to order by
Chair Bob Magee at 9:34 a.m., in the Board Room at the County of Riverside
Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501.
Members/Alternates Present Members Absent
Rusty Bailey Steven Hernandez
Nancy Carroll Scott Matas
Dawn Haggerty John Tavaglione
Jan Harnik
Jim Hyatt
Jonathan Ingram
Shelley Kaplan
Linda Krupa
Bob Magee
Michael Naggar
Dana Reed
Chuck Washington
2. PLEDGE OF ALLEGIANCE
At this time, Chair Magee led the Budget and Implementation Committee in a flag salute.
3. PUBLIC COMMENTS
There were no requests to speak from the public.
4. APPROVAL OF MINUTES – OCTOBER 24, 2016
M/S/C (Ingram/Krupa) to approve the minutes of October 24, 2016 meeting as
submitted.
Abstain: Carroll and Kaplan
RCTC Budget and Implementation Committee Minutes
February 27, 2017
Page 2
5. ADDITIONS / REVISIONS
There were no additions or revisions to the agenda.
6. CONSENT CALENDAR ‐ All matters on the Consent Calendar will be approved in a single
motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled
from the Consent Calendar will be placed for discussion at the end of the agenda.
M/S/C (Naggar/Bailey) to approve the following Consent Calendar item(s):
6A. QUARTERLY FINANCIAL STATEMENTS
1) Receive and file the Quarterly Financial Statements for the period ended
December 31, 2016;
2) Approve an increase of $20 million in FY 2016/17 Budget expenditures
related to debt service for the retirement of commercial paper notes; and
3) Forward to the Commission for final action.
6B. QUARTERLY SALES TAX ANALYSIS
1) Receive and file the sales tax analysis for Quarter 3, 2016 (3Q 2016); and
2) Forward to the Commission for final action.
6C. QUARTERLY INVESTMENT REPORT
1) Receive and file the Quarterly Investment Report for the quarter ended
December 31, 2016; and
2) Forward to the Commission for final action.
6D. SINGLE SIGNATURE AUTHORITY REPORT
1) Receive and file the Single Signature Authority report for the second
quarter ended December 31, 2016; and
2) Forward to the Commission for final action.
7. PROPOSED POLICY GOALS AND OBJECTIVES FOR FISCAL YEAR 2017/18 BUDGET
Theresia Trevino, Chief Financial Officer, presented the details of the proposed policy goals
and objectives for the FY 2017/18 budget.
Vice Chair Jan Harnik referenced the section Ensure Improved System Efficiencies, Advocate
the development and use of advanced technologies for transportation applications that are
RCTC Budget and Implementation Committee Minutes
February 27, 2017
Page 3
affordable and practical and encouraged staff to be mindful of opportunities to include fiber
in projects to assist municipalities and other agencies.
Theresia Trevino stated while she believes this matter is covered under Ensure Improved
System Efficiencies, finance staff will work with the departments to include appropriate
language in their individual goals and objectives.
M/S/C (Bailey/Harnik) to:
1) Review and approve the proposed Commission Policy Goals and
Objectives for FY 2017/18; and
2) Forward to the Commission for final action.
8. AGREEMENT FOR VISUAL IDENTITY AND WEBSITE DESIGN AND MAINTENANCE
SERVICES
Marla Dye, Senior Management Analyst, presented the scope of the agreement for visual
identity and website design and maintenance services.
At Chair Magee’s request for a justification of the cost, Marla Dye stated the agreement
is for website design, assisting with the Commission’s visual identity to ensure it is
consistent and recognizable, and assisting with the Commission’s social media outreach
to provide consistency between platforms.
In response to Commissioner Rusty Bailey’s question as to why Celtis Ventures, LLC (Celtis)
was selected, Marla Dye replied there were a number of reasons including its thorough
understanding of transportation in the Southern California region as shown by its work
with the Los Angeles County Metropolitan Transportation Authority and Ventura County
Transportation Commission as well as its approach to strategically promote the
Commission’s visual identity and brand.
Commissioner Bailey then asked how Celtis will brand the Commission differently than
those other agencies.
Executive Director Anne Mayer replied based on the feedback received at the
Commission’s transportation summits in 2015 and the additional outreach efforts coming
up this year, staff will take this information and develop a website and program specific
to Riverside County.
Commissioner Nancy Carroll discussed the importance of clear navigation, dynamic
components, and a social media plan to ensure push marketing and a continual
benchmark for updates.
RCTC Budget and Implementation Committee Minutes
February 27, 2017
Page 4
In response the Commissioner Jonathan Ingram’s questions regarding how the success of
this program will be measured and the integration of a mobile application, Marla Dye
stated Celtis will provide monthly reports to staff that can be presented to the
Commission on a quarterly basis.
Anne Mayer added the Commission has the IE511 app, which is a tool for real‐time traffic
and rideshare information. Staff is in the process of upgrading this app, which is the
subject of a different item on this agenda. She then discussed the lessons learned from
the 91 Project and the public’s demand for information on a mobile device.
Commissioner Dana Reed noted electronic communication is the most cost effective form
of communicating with constituents and is utilized by all ages groups.
Commissioner Jan Harnik expressed support for the program.
At Chair Magee’s request, Anne Mayer stated staff will update the agenda item for the
Commission to reflect the additional information that arose from the Committee’s
discussion.
Commissioner Chuck Washington requested staff break out the costs between fiscal years
and services in the updated staff report to the Commission.
M/S/C (Ingram/Harnik) to:
1) Award Agreement No. 17‐14‐054‐00 to Celtis Ventures, LLC for the
provision of visual identity and website design and maintenance services
for a three‐year term, and one two‐year option to extend the agreement,
in an amount not to exceed $571,000;
2) Authorize the Chair or Executive Director, pursuant to legal counsel
review, to execute the agreement, including option years, on behalf of
the Commission; and
3) Forward to the Commission for final action.
9. CITY OF RIVERSIDE FUNDING/REPROGRAMMING REQUEST FOR THE MAGNOLIA
AVENUE TRAFFIC SIGNAL INTERCONNECT SYSTEM PROJECT
Grace Alvarez, Planning and Programming Manager, presented the details of the city of
Riverside funding/reprogramming request for the Magnolia Avenue traffic signal
interconnect system project.
Commissioner Bailey thanked staff and the Commission for its creativity and flexibility to
bring this project to fruition.
RCTC Budget and Implementation Committee Minutes
February 27, 2017
Page 5
M/S/C (Bailey/Ingram) to:
1) Approve the request by the city of Riverside (Riverside) to increase
funding to cover a cost increase for the Magnolia Avenue traffic signal
interconnect system project by reprogramming a combination of
Congestion Mitigation and Air Quality (CMAQ) and/or available Mobile
Source Reduction Committee (MSRC) funds in the total amount of
$637,500;
2) Approve the termination of Agreement No. 14‐72‐127‐00 with Riverside
for the CMAQ funding of the State Route 91 pedestrian/bicycle bridge
project;
3) Approve the termination of Agreement No. 14‐65‐108‐00 with the city of
Eastvale (Eastvale) for the MSRC funding of the Hamner Avenue traffic
synchronization project;
4) Approve Agreement No. 14‐72‐126‐01, Amendment No. 1 to Agreement
No. 14‐72‐126‐00, and Agreement No. 14‐65‐110‐01, Amendment No. 1
to Agreement No. 14‐65‐110‐00, with Riverside related to the increase in
CMAQ and MSRC funding, respectively, for the Magnolia Avenue traffic
signal interconnect system project;
5) Approve Agreement No. 14‐72‐122‐01, Amendment No. 1 to Agreement
No. 14‐72‐122‐00, with Eastvale for an increase in the percentage of
CMAQ funding for the Hamner Avenue traffic synchronization project;
6) Authorize staff to submit the recommended project funding revisions to
the MSRC for approval;
7) Approve Agreement No. 14‐65‐106‐02, Amendment No. 2 to Agreement
No. 14‐65‐106‐00, with the MSRC for revised funding of MSRC projects;
8) Authorize the Chair or Executive Director, pursuant to legal counsel
review, to execute the agreements on behalf of the Commission;
9) Authorize staff to submit the recommended actions to the Southern
California Association of Governments (SCAG) for inclusion in the 2017
Federal Transportation Improvement Program (FTIP); and
10) Forward to the Commission for final action.
10. COUNTY OF RIVERSIDE – SCOPE OF WORK CHANGE FOR SALT CREEK MULTIMODAL
URBAN TRAIL – 2013 CALL FOR PROJECTS AWARDED PROJECT
Grace Alvarez presented the details of the county of Riverside’s scope of work change for
Salt Creek Multimodal Urban Trail project.
Commissioner Dawn Haggerty expressed concern regarding the reduction in the width of
the trail to 14 feet, which can no longer accommodate Neighborhood Electric Vehicles
(NEVs), and the project limits.
RCTC Budget and Implementation Committee Minutes
February 27, 2017
Page 6
Patty Romo, Riverside County Transportation Department Director, explained in order to
minimize environmental impacts, the dedicated lane for NEVs was removed. She agreed
to explore if an exception can be made to create a combination path that can
accommodate NEVs.
Commissioner Linda Krupa requested the two miles that were removed from the scope
of the project be kept as a priority for funding as the city of Hemet is working with
Metropolitan Water District to obtain an easement along that area for future recreation
and trails at Diamond Valley Lake as well as seeking grant funding for a connected trail
system around the lake.
M/S/C (Krupa/Harnik) to:
1) Approve the scope of work change for the Salt Creek Multimodal Urban
Trail through the cities of Canyon Lake, Menifee, and Hemet;
2) Approve Agreement No. 14‐72‐132‐01, Amendment No. 1 to Agreement
No. 14‐72‐132‐00, with the county of Riverside to reflect the revised
scope of work for Salt Creek Multimodal Urban Trail;
3) Authorize the Chair or Executive Director, pursuant to legal counsel
review, to execute the agreement on behalf of the Commission; and
4) Forward the Commission for action.
11. 2017 COMPANION STUDY FOR GRADE SEPARATION PRIORITY UPDATE STUDY FOR
ALAMEDA CORRIDOR EAST (RIVERSIDE COUNTY), 2012
Lorelle Moe‐Luna, Senior Management Analyst, provided a brief overview of the grade
separation studies and introduced J.D. Douglas, HDR, to discuss the details of the 2017
Companion Study for grade separation priority update study for Alameda Corridor East
(Riverside County), 2012.
J.D. Douglas discussed the following areas: 1) background; 2) purpose and process;
3) updates on at‐grade crossings; 4) quite zones, and 5) recommendations.
M/S/C (Reed/Harnik) to:
1) Receive and file the 2017 Companion Study for Grade Separation Priority
Update Study for Alameda Corridor East (Riverside County), 2012
(report);
2) Direct staff to work with local jurisdictions to address the findings and
recommendations in the report, review evaluation criteria utilized in
state and federal competitive programs, and reevaluate Commission
policies to support funding for grade separation projects; and
3) Forward to the Commission for final action.
RCTC Budget and Implementation Committee Minutes
February 27, 2017
Page 7
12. REIMBURSEMENT RESOLUTION FOR INTERSTATE 15 EXPRESS LANES PROJECT
Theresia Trevino, Chief Financial Officer, presented the details of the reimbursement
resolution for Interstate 15 Express Lanes project.
M/S/C (Kaplan/Ingram) to:
1) Adopt Resolution No. 17‐003, “Declaration of Official Intent of Riverside
County Transportation Commission to Reimburse Certain Expenditures
from Proceeds of Indebtedness”; and
2) Forward to the Commission for final action.
13. GRANT FUNDING RESOLUTIONS
Brenda Ramirez, Management Analyst, presented the details of the grant funding
resolutions.
M/S/C (Harnik/Bailey) to:
1) Adopt Resolution No. 17‐004, “Resolution of the Riverside County
Transportation Commission Authorizing the Filing of Applications with
the Federal Transit Administration for Federal Transportation
Assistance”;
2) Adopt Resolution No. 17‐005, “Resolution of the Riverside County
Transportation Commission Approving the Allocation of FY 2016/17
Proposition 1B‐6961‐0002 California Transit Security Grant Program‐
California Transit Assistance Funds to the RCTC Commuter Rail Program
and Designation of Authorized Agent”; and
3) Forward to the Commission for final action.
14. STATE AND FEDERAL LEGISLATIVE UPDATE
Jillian Guizado, Senior Legislative Affairs Analyst, presented an update on state and
federal legislation, including two recommended bill positions.
M/S/C (Ingram/Kaplan) to:
1) Adopt the following bill positions:
a) AB 351 (Melendez) – Support;
b) AB 91 (Cervantes) – Oppose;
2) Receive and file an update on state and federal legislation; and
3) Forward to the Commission for final action.
RCTC Budget and Implementation Committee Minutes
February 27, 2017
Page 8
15. ELECTION OF OFFICERS FOR THE BUDGET AND IMPLEMENTATION COMMITTEE
Jennifer Harmon stated this item is for the Budget and Implementation Committee to
conduct an election of the officers for 2017.
At this time, Chair Magee opened nominations for the Chair position.
Chair Magee, seconded by Commissioner Washington, nominated Vice Chair Harnik for
the Chair position for 2017.
No other nominations were received. The Chair closed the nominations. Commissioner
Jan Harnik was elected as the Budget and Implementation Committee’s Chair for 2017.
At this time, Commissioner Harnik assumed the Chair and opened nominations for the
Vice Chair position for 2017.
Chair Harnik, seconded by Commissioner Magee, nominated Commissioner Bailey for the
Vice Chair position for 2017.
No other nominations were received. The Chair closed the nominations. Commissioner
Rusty Bailey was elected as the Budget and Implementation Committee’s Vice Chair for
2017.
16. COMMISSIONERS / EXECUTIVE DIRECTOR REPORT
There were no reports from the Commissioners or the Executive Director.
17. ADJOURNMENT
There being no further business for consideration by the Budget and Implementation
Committee, the meeting was adjourned at 10:57 a.m.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
AGENDA ITEM 6
BLANK
Agenda Item 6
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 27, 2017
TO: Budget and Implementation Committee
FROM: Michele Cisneros, Deputy Director of Finance
THROUGH: John Standiford, Deputy Executive Director
SUBJECT: Agreement for Investment Management Services for the I‐15 Express Lanes
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Award Agreement No. 17‐19‐050‐00 to Logan Circle Partners, L.P. for the provision of
investment management services for the Interstate 15 Express Lanes project for a five‐
year term, and two, one‐year options to extend the agreement, for a total amount not to
exceed $400,000;
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute
the agreement, including option years, on behalf of the Commission; and
3) Forward to the Commission for final action.
BACKGROUND INFORMATION:
In connection with the issuance of revenue bonds and the execution of a Transportation
Infrastructure Finance and Innovation Act (TIFIA) loan for the I‐15 Express Lanes project, the
Commission anticipates the need to engage an investment manager for the debt proceeds and
other related funds. The indentures for the bonds and TIFIA loan agreement will include multiple
accounts containing investments that must comply with the permitted investment language of
the specific indenture. The proceeds of the sales tax bonds and a TIFIA debt service reserve,
currently estimated at $177 million and $18 million, respectively, will be maintained in
investment accounts for construction and debt service reserve. Other operating, capital, and
debt service reserve accounts may be required under the TIFIA loan agreement and related toll
bonds indenture.
The investment manager will review the Commission’s investment policy and provide
recommendations for changes as part of the annual investment policy development process. The
investment manager for the project will also review the draft indenture documents for the bonds
and TIFIA loan and provide recommendations for permitted investments and other matters. To
the extent the investment manager provides investment management services, it must adhere
to the Commission’s investment policy objectives, in order of priority, of safety, liquidity, and
then yield.
1
Agenda Item 6
Procurement Process
Staff determined the weighted factor method of source selection to be the most appropriate for
this procurement, as it allows the Commission to identify the most advantageous proposal with
price and other factors considered. Non‐price factors include elements such as qualifications of
firm, personnel, and the ability to respond to the Commission’s needs for investment
management services for the project as set forth under the terms of the request for proposals
(RFP) No. 17‐19‐050‐00.
RFP No. 17‐19‐050‐00 for investment management services for the project was released on
December 1, 2016. A public notice was advertised in the Press Enterprise, and the RFP was posted
on the Commission’s PlanetBids website, which is accessible through the Commission’s website.
Utilizing PlanetBids, emails were sent to 69 firms, 3 of which are located in Riverside County.
Through the PlanetBids site, 19 firms downloaded the RFP; none of these firms are located in
Riverside County. Staff responded to all questions submitted by potential proposers prior to the
December 8 clarification deadline date. Eleven firms – Chandler Asset Management (San Diego);
Garcia, Hamilton & Associates, L.P. (Houston); HighMark Capital Management, Inc. (San
Francisco); Logan Circle Partners, L.P. (Philadelphia); Omega Investment Management (Walnut
Creek); Payden & Rygel (Los Angeles); PFM Asset Management, LLC (Los Angeles); Public Trust
Advisors, LLC (Los Angeles); RBC Global Asset Management (U.S.), Inc. (Minneapolis); U.S.
Bancorp Asset Management, Inc. (Minneapolis); and Wells Capital Management, Inc. (San
Francisco) – submitted proposals prior to the 2:00 p.m. submittal deadline on January 12, 2017.
Utilizing the evaluation criteria set forth in the RFP, the 11 proposals were evaluated and scored
by an evaluation committee comprised of Commission staff.
As a result of the evaluation committee’s assessment of the written proposals, the evaluation
committee recommends contract award to Logan Circle Partners, L.P. to perform investment
management services for the I‐15 project for a five‐year term, with two, one‐year options to
extend the agreement for a total amount not to exceed $400,000, as this firm earned the highest
total evaluation score.
The overall evaluation ranking, based on highest to lowest total evaluation score, and the
weighted average basis points (BPS) to determine investment management fees compensation
are presented in the following table.
Firm
Compensation for Assets
Under Management
(expressed as Basis Points on
a Weighted Average)
Overall Ranking
Logan Circle Partners, L.P. 8.40 1
Public Trust Advisors, LLC 4.53 2
Chandler Asset Management 6.84 3
PFM Asset Management, LLC 7.05 4
2
Agenda Item 6
Payden & Rygel 12.60 5
RBC Global Asset Management (U.S.), Inc. 8.05 6
U.S. Bancorp Asset Management, Inc. 9.05 7
HighMark Capital Management, Inc. 7.00 8
Garcia, Hamilton & Associates, L.P. 9.05 9
Wells Capital Management, Inc. 7.53 10
Omega Investment Management 55.00 11
The Commission’s professional services agreement will be entered into with the consultant
subject to any changes approved by the Executive Director, and pursuant to legal counsel review.
Staff oversight of the contract will maximize the effectiveness of the consultant and minimize
costs to the Commission.
Financial Information
In Fiscal Year Budget: N/A Year: FY 2017/18+ Amount: $400,000
Source of Funds: 2009 Western County Measure A Bond
Financing funds Budget Adjustment: N/A
GL/Project Accounting No.: 643027 65302 00000 0000 264 19 65302
Fiscal Procedures Approved: Date: 03/16/2017
Attachment: Draft Agreement No. 17‐19‐050‐00
3
BLANK
1
Agreement No. 17-19-050-00
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AGREEMENT FOR INVESTMENT MANAGEMENT SERVICES
WITH LOGAN CIRCLE PARTNERS, L.P.
1. PARTIES AND DATE.
This Agreement is made and entered into this day of , 2017,
by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("the Co-
mmission") and LOGAN CIRCLE PARTNERS, L.P., a Pennsylvania limited partnership
("Consultant").
2. RECITALS.
2.1 Consultant desires to perform and assume responsibility for the
provision of certain professional consulting services required by Commission on the terms
and conditions set forth in this Agreement. Consultant represents that it is a professional
consultant, experienced in providing investment management services, and is familiar
with the plans of Commission.
2.2 Commission desires to engage Consultant to render certain
investment management services related to the sales tax and toll revenue bonds (Bonds)
and U.S. Department of Transportation’s Transportation Infrastructure Finance and
Innovation Act loan (Loan) financings in connection with the I-15 Express Lanes Project
("Project") as set forth herein.
3. TERMS.
3.1 General Scope of Services. Consultant promises and agrees to
furnish to Commission all labor materials, tools, equipment, services, and incidental and
customary work necessary to fully and adequately provide professional consulting
services and advice on various issues affecting the decisions of Commission regarding
the Projects and on other programs and matters affecting Commission, hereinafter
referred to as "Services". The Services are more particularly described in Exhibit "A"
attached hereto and incorporated herein by reference. All Services shall be subject to,
and performed in accordance with, this Agreement, the exhibits attached hereto and
incorporated herein by reference, and all applicable local, state, and federal laws, rules
and regulations. Consultant acknowledges that it is a fiduciary with respect to the
Services.
4
2
3.1.1 Investment Authority of Consultant. Consultant shall be
responsible for the investment and reinvestment of assets in one or more accounts
designated by the Commission as subject to Consultant’s management (each, an
“account”) in accordance with the investment policy attached hereto as Attachment 1 to
Exhibit “A” (“Investment Policy”), as such investment policy may be amended by the
Authority from time to time. Consultant shall be responsible for compliance with any
revisions to the Investment Policy ten (10) business days following the delivery of the
revised Investment Policy to Consultant and shall coordinate with Authority on the
disposition of any existing investments that no longer comply with the Investment Policy.
Consultant acknowledges that the Investment Policy contains limitations both on the type
of investment and the percentage allocation of assets within investment classes. The
Commission represents and warrants that the Agreement and the Investment Policy
include any restrictions, guidelines or other requirements imposed on the Commission by
any applicable law, rule, regulation or governing document. The account shall only include
securities and other financial instruments consistent with the Investment Policy.
Consultant shall have no liability whatsoever for any losses suffered by the Commission
as a result of Consultant acting in accordance with the Investment Policy or in reliance
upon written instructions received from the Commission.
The Commission does hereby engage Consultant as its investment advisor
to carry out the investment and reinvestment of the assets of the account as set forth in
Section 3.1.1 and hereby appoints Consultant as its agent with discretionary authority to
buy, sell or otherwise effect investment transactions involving the assets of the account
in its name and for the account, on the Commission’s behalf, as the Consultant deems
appropriate from time to time in order to carry out the Consultant’s responsibilities
hereunder. Such powers, duties and responsibilities shall be exercised by the Consultant
pursuant to and in accordance with the provisions of this Agreement, including the
Investment Guidelines. Notwithstanding the foregoing, the investment and reinvestment
of assets in the account shall be subject to the authority of the Commission’s
Representative and Consultant shall comply with all written instructions of the
Commission Representative.
3.1.2 Brokerage.
(A) The Commission hereby delegates to the Consultant
sole and exclusive authority to designate the brokers or dealers through whom all
purchases and sales on behalf of the Account will be made. The Consultant is authorized
to employ such brokers and dealers for the purchase and sale of Account assets and, if
applicable, to select the brokerage commission rates at which such transactions are
effected. The Consultant may give a copy of this Agreement to any broker, dealer or other
party to a transaction for the Account, to the Commission’s custodian as evidence of the
Consultant’s authority to act for the Commission. To the extent permitted by applicable
law, such brokers or dealers may include the Consultant’s affiliates and any stockholders
in the Consultant’s parent company. The Commission understands that such brokers
and dealers may retain express or imputed commissions in connection with effecting any
transactions for the Account.
5
3
(B) In selecting brokers or dealers to execute transactions
for the Commission, the Consultant will seek the best execution available (which may or
may not result in paying the lowest available brokerage commission or lowest spread).
In doing so, the Consultant will consider all factors it believes are relevant to obtaining
best execution, including such factors as: (a) the net price available; (b) the broker’s or
dealer’s facilities, reliability and financial condition; (c) when relevant, the ability of the
broker or dealer to effect securities transactions, particularly with regard to such aspects
as timing, order size and execution of the order; (d) the broker’s or dealer’s recordkeeping
capabilities; and (e) the scope and quality of the research, brokerage and other services
provided by such broker or dealer to the Consultant which are expected to enhance its
general portfolio management capabilities (collectively, “Services”). The Consultant shall
not be obligated to seek in advance competitive bidding for the most favorable
commission rate applicable to any particular transaction for the Account or to select any
broker or dealer on the basis of its purported posted commission rate.
(C) The Consultant may select brokers that furnish the
Consultant or its affiliates or personnel, directly or through third-party or correspondent
relationships, with research or brokerage services which provide, in the Consultant’s view,
appropriate assistance to the Consultant in the investment decision-making or trade
execution processes. Such research or brokerage services may include, without
limitation and to the extent permitted by applicable law: research reports on companies,
industries and securities; economic and financial data; financial publications; and broker
sponsored industry conferences. Research or brokerage services obtained in this
manner may be used in servicing any or all of the Consultant’s or its affiliates’ clients.
The Commission understands that such products and services may disproportionately
benefit other client accounts relative to the Account based on the amount of brokerage
commissions paid by the Commission and such other client accounts. The Commission
acknowledges and understands that, to the extent that the Consultant uses commission
dollars to obtain research or brokerage services, the Consultant will not have to pay for
those products and services itself. The Consultant may endeavor, subject to best
execution, to execute trades through brokers who, pursuant to such arrangements,
provide research or brokerage services in order to ensure the continued receipt of
research or brokerage services the Consultant believes are useful in its decision-making
or trade execution processes. The Consultant may pay, or be deemed to have paid,
commission rates higher than it could have otherwise paid in order to obtain research or
brokerage services. Such higher commissions will be paid in accordance with Section
28(e) of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), which
requires the Consultant to determine in good faith that the commission paid is reasonable
in relation to the value of the research or brokerage services provided.
3.1.3 Proxy Vote Not Authorized. Consultant shall not advise or
take any action with regard to voting proxies for any assets held in the account.
6
4
3.1.4 Additional Provisions. Additional provisions setting forth
terms related to a Custodian account and Form ADV are set forth below in Sections 3.30
and 3.31.
3.2 Term. The term of this Agreement shall commence upon the
issuance of the Bonds and closing of the Loan for an initial five year period, unless earlier
terminated as provided herein. The Commission shall have the option, in its sole
discretion, to extend the term of the Agreement for two additional one-year periods.
Consultant shall complete the Services within the term of this Agreement and shall meet
any other established schedules and deadlines.
3.3 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Scope of
Services set forth in Exhibit "A" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to
perform the Services in conformance with such conditions. In order to facilitate
Consultant's conformance with the schedule, the Commission shall respond to
Consultant's submittals in a timely manner. Upon request of the Commission, Consultant
shall provide a more detailed schedule of anticipated performance to meet the schedule
set forth in the attached Exhibit “A”.
3.4 Independent Contractor; Control and Payment of Subordinates. The
Services shall be performed by Consultant under its supervision. Consultant will
determine the means, method and details of performing the Services subject to the
requirements of this Agreement. Commission retains Consultant on an independent
contractor basis and Consultant is not an employee of Commission. Consultant retains
the right to perform similar or different services for others during the term of this
Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall not be employees of Commission and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and
other amounts due such personnel in connection with their performance of Services under
this Agreement and as required by law. Consultant shall be responsible for all reports
and obligations respecting such additional personnel, including, but not limited to: social
security taxes, income tax withholding, unemployment insurance, and workers'
compensation insurance.
3.5 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of Commission.
3.6 Substitution of Key Personnel. Consultant has represented to
Commission that certain key personnel will perform and coordinate the Services under
this Agreement. Should one or more of such personnel become unavailable, Consultant
may substitute other personnel of at least equal competence and experience upon written
approval of Commission. In the event that Commission and Consultant cannot agree as
to the substitution of key personnel, Commission shall be entitled to terminate this
7
5
Agreement for cause, pursuant to provisions of Section 3.16 of this Agreement. The key
personnel for performance of this Agreement are as follows: Scott Pavlak and Peter
Mahoney.
3.7 Commission’s Representative. Commission hereby designates
Theresia Trevino, or her designee, to act as its representative for the performance of this
Agreement ("Commission’s Representative"). Commission's representative shall have
the power to act on behalf of Commission for all purposes under this Agreement.
Consultant shall not accept direction from any person other than Commission's
Representative or his or her designee.
3.8 Consultant’s Representative. Consultant hereby designates Jude T.
Driscoll, or his or her designee, to act as its representative for the performance of this
Agreement ("Consultant’s Representative"). Consultant’s Representative shall have full
authority to represent and act on behalf of the Consultant for all purposes under this
Agreement. The Consultant’s Representative shall supervise and direct the Services,
using his or her best skill and attention, and shall be responsible for all means, methods,
techniques, sequences and procedures and for the satisfactory coordination of all
portions of the Services under this Agreement.
3.9 Coordination of Services. Consultant agrees to work closely with
Commission staff in the performance of Services and shall be available to Commission's
staff, consultants and other staff at all reasonable times.
3.10 Standard of Care; Licenses. Consultant shall perform the Services
under this Agreement in a skillful and competent manner, consistent with the standard
generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the
professional calling necessary to perform the Services. Consultant warrants that all
employees and subcontractors shall have sufficient skill and experience to perform the
Services assigned to them. Finally, Consultant represents that it, its employees and
subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services and that such licenses and approvals
shall be maintained throughout the term of this Agreement. Consultant shall perform, at
its own cost and expense and without reimbursement from Commission, any Services
necessary to correct errors or omissions which are caused by the Consultant’s failure to
comply with the standard of care provided for herein, and shall be fully responsible to the
Commission for all damages and other liabilities provided for in the indemnification
provisions of this Agreement arising from the Consultant’s errors and omissions.
Consultant acknowledges that it is registered and/or licensed pursuant to the rules and
regulations of the California Department of Corporations, Securities Regulation Division
and all applicable state and federal laws. Consultant further represents that it is duly
registered as an investment adviser under the Investment Advisers Act of 1940, codified
at 15 U.S.C. Section 80b-1 et seq., or is exempt from such registration, and agrees to
promptly notify the Commission of any change in this status.
8
6
3.11 Laws and Regulations. Consultant shall keep itself fully informed of
and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all Cal/OSHA
requirements, and shall give all notices required by law. Consultant shall be liable for all
violations of such laws and regulations in connection with Services. If the Consultant
performs any work knowing it to be contrary to such laws, rules and regulations and
without giving written notice to Commission, Consultant shall be solely responsible for all
costs arising therefrom. Consultant shall defend, indemnify and hold Commission, its
officials, directors, officers, employees and designated agents free and harmless,
pursuant to the indemnification provisions of this Agreement, from any claim or liability
arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.12 Insurance.
3.12.1 Time for Compliance. Consultant shall not commence work
under this Agreement until it has provided evidence satisfactory to the Commission that
it has secured all insurance required under this section. In addition, Consultant shall not
allow any subcontractor to commence work on any subcontract until it has secured all
insurance required under this section.
3.12.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the
performance of the Agreement by the Consultant, its agents, representatives, employees
or subcontractors. Consultant shall also require all of its subcontractors to procure and
maintain the same insurance for the duration of the Agreement. Such insurance shall
meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance
Services Office Commercial General Liability coverage (occurrence form CG 0001); (2)
Automobile Liability: Insurance Services Office Business Auto Coverage form number CA
0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability:
Workers’ Compensation insurance as required by the State of California and Employer’s
Liability Insurance. Additionally, Consultant shall have errors and omissions insurance
[or investment advisor professional liability insurance] and additional coverage through a
fidelity bond and umbrella insurance.
(B) Minimum Limits of Insurance. Consultant shall
maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily
injury, personal injury and property damage. If Commercial General Liability Insurance
or other form with general aggregate limit is used, either the general aggregate limit shall
apply separately to this Agreement/location or the general aggregate limit shall be twice
the required occurrence limit; (2) if Consultant has any employees, Workers’
Compensation and Employer’s Liability: Workers’ Compensation limits as required by the
Labor Code of the State of California, Employer’s Practices Liability limits of $1,000,000
9
7
per accident; (4) Errors and Omissions [or Investment Advisor Professional Liability]: $10
million; and (5) Fidelity Bond and Umbrella: $1 million.
3.12.3 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms
approved by the Commission to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be
endorsed to state that: (1) the Commission shall be covered as an additional insured with
respect to the Services or operations performed by or on behalf of the Consultant,
including materials, parts or equipment furnished in connection with such work; and (2)
the insurance coverage shall be primary insurance as respects the Commission, or if
excess, shall stand in an unbroken chain of coverage excess of the Consultant’s
scheduled underlying coverage. Any insurance or self-insurance maintained by the
Commission, its directors, officials, officers, employees and agents shall be excess of the
Consultant’s insurance and shall not be called upon to contribute with it in any way.
(B) Workers’ Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the
Commission for losses paid under the terms of the insurance policy which arise from work
performed by the Consultant.
(C) Professional Liability and Errors and Omissions
Coverage. The insurer shall endorse all professional liability policies and errors and
omissions coverage to name the Commission as loss payee under such policies and
coverages. The required insurance shall be primary with respect to any insurance or self-
insurance programs covering Commission or if excess stand in an unbroken chain of
coverage excess of Commission’s scheduled underlying coverage and shall contain
standard separation of insureds provisions.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided
or canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the Commission; and, (B) any failure to comply with
reporting or other provisions of the policies, including breaches of warranties, shall not
affect coverage provided to the Commission, its directors, officials, officers, employees
and agents.
3.12.4 Deductibles and Self-Insurance Retentions. Any deductibles
or self-insured retentions must be declared to and approved by the Commission. If the
Commission does not approve the deductibles or self-insured retentions as presented,
Consultant shall guarantee that, at the option of the Commission, either: (1) the insurer
shall reduce or eliminate such deductibles or self-insured retentions as respects the
Commission, its directors, officials, officers, employees and agents; or, (2) the Consultant
10
8
shall procure a bond guaranteeing payment of losses and related investigation costs,
claims and administrative and defense expenses.
3.12.5 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in
California, and satisfactory to the Commission.
3.12.6 Verification of Coverage. Consultant shall furnish
Commission with original certificates of insurance and endorsements effecting coverage
required by this Agreement on forms satisfactory to the Commission. The certificates and
endorsements for each insurance policy shall be signed by a person authorized by that
insurer to bind coverage on its behalf. All certificates and endorsements must be received
and approved by the Commission before work commences. The Commission reserves
the right to require complete, certified copies of all required insurance policies, at any
time.
3.13 Safety. Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant
shall at all times be in compliance with all applicable local, state and federal laws, rules
and regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life saving equipment and procedures; (B) instructions in
accident prevention for all employees and subcontractors, such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures,
trenching and shoring, equipment and other safety devices, equipment and wearing
apparel as are necessary or lawfully required to prevent accidents or injuries; and (C)
adequate facilities for the proper inspection and maintenance of all safety measures.
3.14 Fees and Payment.
3.14.1 Compensation. Consultant shall receive compensation,
including authorized reimbursements, for all Services rendered under this Agreement at
the rates set forth in Exhibit "B" attached hereto. Extra Work may be authorized, as
described below, and if authorized, will be compensated at the rates and manner set forth
in this Agreement.
3.14.2 Payment of Compensation. Consultant shall submit to
Commission a monthly statement which indicates work completed and hours of Services
rendered by Consultant. The statement shall describe the amount of Services and
supplies provided since the initial commencement date, or since the start of the
subsequent billing periods, as appropriate, through the date of the statement.
Commission shall, within 45 days of receiving such statement, review the statement and
pay all approved charges thereon.
11
9
3.14.3 Reimbursement for Expenses. Consultant shall not be
reimbursed for any expenses unless authorized in writing by Commission.
3.14.4 Extra Work. At any time during the term of this Agreement,
Commission may request that Consultant perform Extra Work. As used herein, "Extra
Work" means any work which is determined by Commission to be necessary for the
proper completion of the Project, but which the parties did not reasonably anticipate would
be necessary at the execution of this Agreement. Consultant shall not perform, nor be
compensated for, Extra Work without written authorization from Commission's Executive
Director.
3.15 Accounting Records. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred and fees charged under
this Agreement. All such records shall be clearly identifiable. Consultant shall allow a
representative of Commission during normal business hours to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this
Agreement. Consultant shall allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of final
maturities of the toll revenue-supported debt issued and related to this Agreement.
3.16 Termination of Agreement.
3.16.1 Grounds for Termination. Commission may, by written notice
to Consultant, terminate the whole or any part of this Agreement at any time and without
cause by giving written notice to Consultant of such termination, and specifying the
effective date thereof. Upon termination, Consultant shall be compensated only for those
services which have been fully and adequately rendered to Commission through the
effective date of the termination, and Consultant shall be entitled to no further
compensation. Consultant may not terminate this Agreement except for cause.
3.16.2 Effect of Termination. If this Agreement is terminated as
provided herein, Commission may require Consultant to provide all finished or unfinished
Documents and Data, as defined below, and other information of any kind prepared by
Consultant in connection with the performance of Services under this Agreement.
Consultant shall be required to provide such document and other information within fifteen
(15) days of the request.
3.16.3 Additional Services. In the event this Agreement is terminated
in whole or in part as provided herein, Commission may procure, upon such terms and in
such manner as it may determine appropriate, services similar to those terminated.
3.17 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such
other address as the respective parties may provide in writing for this purpose:
12
10
CONSULTANT: COMMISSION:
Logan Circle Partners, L.P. Riverside County
1717 Arch Street Transportation Commission
Suite 1500 4080 Lemon Street, 3rd Floor
Philadelphia, PA 19103 Riverside, CA 92501
Attn: General Counsel Attn: Executive Director
Such notice shall be deemed made when personally delivered or when
mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid
and addressed to the party at its applicable address. Actual notice shall be deemed
adequate notice on the date actual notice occurred, regardless of the method of service.
3.18 Ownership of Materials/Confidentiality.
3.18.1 Documents & Data. This Agreement creates an exclusive and
perpetual license for Commission to copy, use, modify, reuse, or sub-license any and all
copyrights and designs embodied in plans, specifications, studies, drawings, estimates,
materials, data and other documents or works of authorship fixed in any tangible medium
of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared
by Consultant under this Agreement (“Documents & Data”).
Consultant shall require all subcontractors to agree in writing that
Commission is granted an exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal
right to grant the exclusive and perpetual license for all such Documents & Data.
Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to
Consultant by the Commission.
Commission shall not be limited in any way in its use of the
Documents & Data at any time, provided that any such use not within the purposes
intended by this Agreement shall be at Commission’s sole risk.
3.18.2 Intellectual Property. In addition, Commission shall have and
retain all right, title and interest (including copyright, patent, trade secret and other
proprietary rights) in all plans, specifications, studies, drawings, estimates, materials,
data, computer programs or software and source code, enhancements, documents, and
any and all works of authorship fixed in any tangible medium or expression, including but
not limited to, physical drawings or other data magnetically or otherwise recorded on
computer media (“Intellectual Property”) prepared or developed by or on behalf of
Consultant under this Agreement as well as any other such Intellectual Property prepared
or developed by or on behalf of Consultant under this Agreement.
13
11
The Commission shall have and retain all right, title and interest in
Intellectual Property developed or modified under this Agreement whether or not paid for
wholly or in part by Commission, whether or not developed in conjunction with Consultant,
and whether or not developed by Consultant. Consultant will execute separate written
assignments of any and all rights to the above referenced Intellectual Property upon
request of Commission.
Consultant shall also be responsible to obtain in writing separate
written assignments from any subcontractors or agents of Consultant of any and all right
to the above referenced Intellectual Property. Should Consultant, either during or
following termination of this Agreement, desire to use any of the above-referenced
Intellectual Property, it shall first obtain the written approval of the Commission.
All materials and documents which were developed or prepared by
the Consultant for general use prior to the execution of this Agreement and which are not
the copyright of any other party or publicly available and any other computer applications,
shall continue to be the property of the Consultant. However, unless otherwise identified
and stated prior to execution of this Agreement, Consultant represents and warrants that
it has the right to grant the exclusive and perpetual license for all such Intellectual Property
as provided herein.
Commission further is granted by Consultant a non-exclusive and
perpetual license to copy, use, modify or sub-license any and all Intellectual Property
otherwise owned by Consultant which is the basis or foundation for any derivative,
collective, insurrectional, or supplemental work created under this Agreement.
3.18.3 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant
in connection with the performance of this Agreement shall be held confidential by
Consultant. Such materials shall not, without the prior written consent of Commission, be
used by Consultant for any purposes other than the performance of the Services. Nor
shall such materials be disclosed to any person or entity not connected with the
performance of the Services or the Project. Nothing furnished to Consultant which is
otherwise known to Consultant or is generally known, or has become known, to the
related industry shall be deemed confidential. Consultant shall not use Commission's
name or insignia, photographs of the Project, or any publicity pertaining to the Services
or the Project in any magazine, trade paper, newspaper, television or radio production or
other similar medium without the prior written consent of Commission.
Should Consultant receive a subpoena or court order related to this
Agreement, the Services or the Project, Consultant shall immediately provide written
notice of the subpoena or court order to the Commission in order to allow the Commission
to pursue legal remedies designed to limit any confidential information required to be
disclosed or to assure the confidential treatment of the information following disclosure.
Consultant shall not respond to any such subpoena or court order until notice to the
14
12
Commission is provided as required herein, and shall cooperate with the Commission in
responding to the subpoena or court order.
3.19 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be
necessary, appropriate or convenient to attain the purposes of this Agreement.
3.20 Attorney's Fees. If either party commences an action against the
other party, either legal, administrative or otherwise, arising out of or in connection with
this Agreement, the prevailing party in such litigation shall be entitled to have and recover
from the losing party reasonable attorney's fees and costs of such actions.
3.21 Indemnification. Consultant shall indemnify and hold the
Commission, its directors, officials, officers, employees and designated agents and
consultants free and harmless from any and all claims, demands, causes of action, costs,
expenses, liabilities, losses, damages or injuries, in law or in equity (collectively,
“Losses”), arising as a result of (i) personal injury, wrongful death or property damage
directly the result of the negligent acts or omissions of Consultant, its agents or
employees; or (ii) any liability arising directly as a result of the failure of Consultant to
perform the investment advisory services under this Agreement in conformity with the
requirements of the Investment Policy as described in Section 3.1.1. Notwithstanding the
foregoing, Consultant shall not be obligated to indemnify Commission where such loss or
damage is caused by the contributory negligence or willful misconduct of the Commission.
Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such
aforesaid suits, actions or other legal proceedings of every kind that may be brought or
instituted against the Commission, its directors, officials, officers employees and
designated agents and consultants relating to (i) and (ii) above. Consultant shall pay and
satisfy any judgment, award or decree that may be rendered against the Commission or
its directors, officials, officers, employees and designated agents and consultants, in any
such suit, action or other legal proceeding relating to (i) and (ii) above. Consultant shall
reimburse the Commission and its directors, officials, officers, employees and designated
agents and consultants, for any and all legal expenses and costs, including reasonable
attorney’s fees, incurred by each of them in connection therewith or in enforcing the
indemnity herein provided in (i) and (ii) above. Consultant’s obligation to indemnity shall
not be restricted to insurance proceeds, if any, received by the Commission or its
directors, officials, officers, employees and designated agents and consultants. In no
event shall Consultant be liable for indirect, special, incidental, punitive or consequential
Losses.
3.22 Entire Agreement. This Agreement contains the entire Agreement
of the parties with respect to the subject matter hereof, and supersedes all prior
negotiations, understandings or agreements. This Agreement may only be
supplemented, amended, or modified by a writing signed by both parties.
3.23 Governing Law. This Agreement shall be governed by the laws of
the State of California. Venue shall be in Riverside County.
15
13
3.24 Time of Essence. Time is of the essence for each and every
provision of this Agreement.
3.25 Commission's Right to Employ Other Consultants. The Commission
reserves the right to employ other consultants in connection with this Project.
3.26 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the parties, and shall not be assigned by Consultant without
the prior written consent of Commission.
3.27 Prohibited Interests.
3.27.1 Solicitation. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working
solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants
that it has not paid nor has it agreed to pay any company or person, other than a bona
fide employee working solely for Consultant, any fee, commission, percentage, brokerage
fee, gift or other consideration contingent upon or resulting from the award or making of
this Agreement. For breach or violation of this warranty, Commission shall have the right
to rescind this Agreement without liability.
3.27.2 Conflict of Interest. For the term of this Agreement, no
member, officer or employee of Commission, during the term of his or her service with
Commission, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.27.3 Conflict of Employment. Employment by the Consultant of
personnel currently on the payroll of the Commission shall not be permitted in the
performance of this Agreement, even though such employment may occur outside of the
employee’s regular working hours or on weekends, holidays or vacation time. Further,
the employment by the Consultant of personnel who have been on the Commission
payroll within one year prior to the date of execution of this Agreement, where this
employment is caused by and or dependent upon the Consultant securing this or related
Agreements with the Commission, is prohibited.
3.27.4 Employment Adverse to the Commission. Consultant shall
notify the Commission, and shall obtain the Commission’s written consent, prior to
accepting work to assist with or participate in a third-party lawsuit or other legal or
administrative proceeding against the Commission during the term of this Agreement.
3.28 Equal Opportunity Employment. Consultant represents that it is an
equal opportunity employer and it shall not discriminate against any employee or
applicant for employment because of race, religion, color, national origin, ancestry, sex
or age. Such non-discrimination shall include, but not be limited to, all activities related
to initial employment, upgrading, demotion, transfer, recruitment or recruitment
16
14
advertising, layoff or termination. Consultant shall also comply with all relevant provisions
of Commission's Disadvantaged Business Enterprise program, Affirmative Action Plan or
other related Commission programs or guidelines currently in effect or hereinafter
enacted.
3.29 Subcontracting. Consultant shall not subcontract any portion of the
work or Services required by this Agreement, except as expressly stated herein, without
prior written approval of the Commission. Subcontracts, if any, shall contain a provision
making them subject to all provisions stipulated in this Agreement.
3.30 Custodian Account. The Commission represents and warrants that
custody of account assets will be maintained with an independent custodian, who is a
“qualified custodian” as that term is defined in Rule 206(4)-2 of the Investment Advisers
Act of 1940, as amended (“Advisers Act”), selected and duly appointed by the
Commission (the “Custodian”). The Commission hereby authorizes Consultant to give
instructions to the Custodian with respect to all investment decisions regarding the
account. The Commission shall direct the Custodian to deliver securities sold and other
assets and pay out of the account for securities and other assets purchased in
accordance with the account’s investment policy. Consultant shall not be authorized to
take or receive physical possession of any assets of the account. The Custodian shall
have sole responsibility for the safekeeping of the assets of the account and the
consummation of all purchases, sales, deliveries and investments made pursuant to the
Consultant’s instructions. The Custodian shall be responsible for obtaining timely delivery
of securities and other assets and shall send copies of settlement advices to Consultant.
The Commission shall direct the Custodian to send the Commission a statement, at least
quarterly, showing all transactions occurring in the account during the period covered by
the account statement, and the funds, securities and other property in the account at the
end of the period. The Commission shall be solely responsible for paying all fees or
charges of the Custodian and Consultant shall not be liable for any losses incurred by
reason of any act or omission on the part of the Custodian or the insolvency of the
Custodian.
3.31 Form ADV; Electronic Delivery. As required by the Advisers Act, the
Commission acknowledges receipt of Consultant’s Form ADV Part 2 disclosure brochure.
Such disclosure document was provided either (i) at least 48 hours prior to entering into
this written Agreement or (ii) at the time of entering into this written Agreement with the
right to terminate such Agreement, without penalty, within five (5) business days after
entering into it by giving written notice of such cancellation to Consultant. The
Commission agrees and consents to have Consultant electronically deliver the Form
ADV, privacy and other notices. Electronic communication includes e-mail delivery as well
as the Consultant’s internet site. The Commission may revoke or restrict its consent to
electronic delivery of communications at any time by notifying Consultant, in writing, of
the Commission's intention to do so.
3.32 No Waiver. Failure of Commission to insist on any one occasion
upon strict compliance with any of the terms, covenants or conditions hereof shall not be
17
15
deemed a waiver of such term, covenant or condition, nor shall any waiver or
relinquishment of any rights or powers hereunder at any one time or more times be
deemed a waiver or relinquishment of such other right or power at any other time or times.
3.33 Eight-Hour Law. Pursuant to the provisions of the California Labor
Code, eight hours of labor shall constitute a legal day's work, and the time of service of
any worker employed on the work shall be limited and restricted to eight hours during any
one calendar day, and forty hours in any one calendar week, except when payment for
overtime is made at not less than one and one-half the basic rate for all hours worked in
excess of eight hours per day ("Eight-Hour Law"), unless Consultant or the Services are
not subject to the Eight-Hour Law. Consultant shall forfeit to Commission as a penalty,
$50.00 for each worker employed in the execution of this Agreement by him, or by any
sub-consultant under him, for each calendar day during which such workman is required
or permitted to work more than eight hours in any calendar day and forty hours in any one
calendar week without such compensation for overtime violation of the provisions of the
California Labor Code, unless Consultant or the Services are not subject to the Eight-
Hour Law.
3.34 Subpoenas or Court Orders. Should Consultant receive a subpoena
or court order related to this Agreement, the Services or the Project, Consultant shall
immediately provide written notice of the subpoena or court order to the Commission.
Consultant shall not respond to any such subpoena or court order until notice to the
Commission is provided as required herein, and shall cooperate with the Commission in
responding to the subpoena or court order.
3.35 Survival. All rights and obligations hereunder that by their nature are
to continue after any expiration or termination of this Agreement, including, but not limited
to, the indemnification and confidentiality obligations, and the obligations related to receipt
of subpoenas or court orders, shall survive any such expiration or termination.
3.36 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.37 Labor Certification. By its signature hereunder, Consultant certifies
that it is aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Workers’ Compensation or to
undertake self-insurance in accordance with the provisions of that Code, and agrees to
comply with such provisions before commencing the performance of the Services.
3.38 Counterparts. This Agreement may be signed in counterparts, each
of which shall constitute an original.
3.39 Incorporation of Recitals. The recitals set forth above are true and
correct and are incorporated into this Agreement as though fully set forth herein.
18
16
3.40 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the
remaining provisions shall continue in full force and effect.
3.41 Conflicting Provisions. In the event that provisions of any attached
exhibits conflict in any way with the provisions set forth in this Agreement, the language,
terms and conditions contained in this Agreement shall control the actions and obligations
of the Parties and the interpretation of the Parties’ understanding concerning the
performance of the Services.
3.42 Headings. Article and Section Headings, paragraph captions or
marginal headings contained in this Agreement are for convenience only and shall have
no effect in the construction or interpretation of any provision herein.
3.43 Assignment or Transfer. Consultant shall not assign, hypothecate,
or transfer, either directly or by operation of law, this Agreement or any interest herein,
without the prior written consent of the Commission. Any attempt to do so shall be null
and void, and any assignees, hypothecates or transferees shall acquire no right or interest
by reason of such attempted assignment, hypothecation or transfer.
3.44 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement.
Each Party warrants that the individuals who have signed this Agreement have the legal
power, right, and authority to make this Agreement and bind each respective Party.
[SIGNATURES ON FOLLOWING PAGE]
19
17
SIGNATURE PAGE
TO
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AGREEMENT FOR INVESTMENT MANAGEMENT SERVICES
WITH LOGAN CIRCLE PARTNERS, LP
IN WITNESS WHEREOF, this Agreement was executed on the date first written
above.
RIVERSIDE COUNTY CONSULTANT
TRANSPORTATION COMMISSION LOGAN CIRCLE PARTNERS, L.P.
By:__________________________ By:________________________
John F. Tavaglione, Chair Signature
Jude T. Driscoll
Chief Executive Officer
Approved as to Form: Attest:
By: ____________________________ By:______________________
Best Best & Krieger LLP
General Counsel Its: Secretary
20
Exhibit "A"
Scope of Services
21
Exhibit "B"
Compensation
22
BLANK
AGENDA ITEM 7
BLANK
Agenda Item 7
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 27, 2017
TO: Budget and Implementation Committee
FROM: Jillian Guizado, Senior Legislative Affairs Analyst
THROUGH: Aaron Hake, External Affairs Director
SUBJECT: State and Federal Legislative Update
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Adopt the following bill positions:
a) AB 179 (Cervantes) – Oppose;
b) AB 408 (Chen) – Oppose;
c) AB 697 (Fong) – Oppose;
2) Receive and file an update on state and federal legislation; and
3) Forward to the Commission for final action.
BACKGROUND INFORMATION:
State Update
AB 28 (Frazier)
This bill would reauthorize National Environmental Policy Act (NEPA) Assignment. As of the
writing of this agenda item, the bill passed off the Senate floor and was set for a concurrence
vote in the Assembly on March 20. Because the bill was amended in the Senate to add a three‐
year sunset clause, a concurrence vote in the Assembly is required, after which the bill will go to
the Governor for signature. AB 28 must become law by March 31 to avert current NEPA
assignment authority from expiring, which would throw billions of dollars of projects in California
into delay and uncertainty. Staff continues to monitor this closely.
SB 1 (Beall)
This bill is a transportation funding package. Since last month’s update, the bill has been
approved by the Senate Governance and Finance Committee. The bill is next set to be heard in
the Senate Appropriations Committee after which it will be headed to the Senate floor. The
Brown Administration, Speaker, and Senate President Pro‐Tem are said to still be aiming for the
April 6 deadline that was previously agreed upon by all three. Staff will provide updates on SB 1
as the bill progresses.
23
Agenda Item 7
AB 91 (Cervantes) and AB 351 (Melendez)
The Commission took positions on these two bills at the March 2017 Commission meeting and
both have been referred to their respective committees and are awaiting hearings. AB 91 will be
heard in the Assembly Transportation Committee after the publication of this agenda.
The Commission’s sponsored bill, AB 1189 (Garcia), received only a single referral in the Assembly
and is a non‐fiscal bill, which means the bill will require fewer hearings and sets up a potentially
efficient path through the Legislature. AB 1189 has been referred to the Assembly Committee
on Local Government. A hearing date has yet to be set but in the meantime staff is gathering
support for the bill. To date, the Coachella Valley Association of Governments and the Riverside
Transit Agency have provided letters of support; a few other agencies are pending approval by
their boards.
AB 179 (Cervantes) – Staff Recommendation: Oppose
AB 179 would make significant changes to the membership of the California Transportation
Commission (CTC). The CTC is responsible for allocating and programming transportation funds
throughout California. Currently, the CTC Board is made up of eleven voting members and two
non‐voting ex‐officio members. Nine of the eleven voting members are appointed by the
Governor, one is appointed by the Senate Rules Committee, and one is appointed by the Speaker
of the Assembly. This bill would alter the existing membership, as appointments expire after
January 1, 2018, to require that seven members have specific qualifications relating to
environmental and social justice, active transportation, transit, public health, climate change, and
air pollution. Additionally, the bill requires the creation of an Environmental Justice Advisory
Committee and mandates the CTC to hold a minimum of two joint meetings with the California
Air Resources Board annually.
While there is no doubt experienced professionals in the above‐referenced fields are invaluable
in shaping transportation policy in California, it is critical to reflect on the Legislature’s intent
when it originally created the CTC in 1977. The intent was two‐fold: to ensure geographically
balanced representation throughout the state and for members to represent the entire state
rather than specific interests. Staff believes if AB 179 passes, CTC membership as it is defined in
the bill today, would create a disjointed and dysfunctional CTC that would make it difficult to get
critical transportation projects approved. Moreover, Commission staff observes the long track
record of dedicated and fruitful service of CTC Commissioners hailing from the Inland Empire, in
addition to the service of CTC Commissioners from other regions of California who have acted in
the best interests of the Inland Empire. Examples include, but are not limited to the recently
opened 91 Project, the upcoming Interstate 15 Express Lanes, and completed projects such as
the Perris Valley Line, 60/91/215 interchange, Colton Crossing, and multiple projects on the
Interstate 215 corridor. Additionally, under the current governance structure, the CTC has
crafted fair guidelines that resulted in the investment of tens of millions of dollars in grade
24
Agenda Item 7
separations throughout Riverside County and other programs associated with voter‐approved
Proposition 1B. As such, staff is recommending an oppose position on AB 179.
AB 408 (Chen) – Staff Recommendation: Oppose
This bill would require the Commission to pay a property owner’s litigation expenses in eminent
domain proceedings if the Commission’s offer to the property owner is lower than 90 percent of
the compensation awarded after an eminent domain jury trial. Furthermore, the bill would give
the court the option to require the Commission to pay the property owner’s litigation expenses
if the Commission’s offer to the property owner is between 90 percent and 100 percent of the
compensation awarded in an eminent domain jury trial. Based on input from our right‐of‐way
attorney, staff believes this bill would harm the Commission’s ability to successfully settle its
eminent domain suits without going all the way to trial. Because of the adverse impact the
Commission expects from AB 408, staff is recommending an oppose position.
AB 697 (Fong) – Staff Recommendation: Oppose
AB 697 would require toll agencies like the Commission to exempt all private ambulances from
paying a toll while driving to or from an urgent or emergency call. Current statute already
exempts government emergency vehicles from paying tolls. Some concerns staff has with AB 697
include:
Private ambulances should not be exempt from paying a toll when returning from a call
as it would impact toll revenues;
There is not an automated way to identify private ambulances or to identify whether or
not they are responding to an urgent or emergency call. Creating a system to do this
would increase operations costs and complexity; and
If a toll agency does send a violation notice, the private ambulance operator is only
required to submit a letter stating it was responding to an urgent or emergency call,
rather than dispatch records, which would place additional burden on toll agencies to
request the dispatch records in writing, only upon the belief that the private ambulance
operator should not have been exempt from paying the toll on a particular trip.
For these reasons, staff is recommending an oppose position on AB 697.
Federal Update
Staff has been looking to Congress for any indication as to what it may do proceeding the April
28, 2017 continuing resolution expiration date for Fiscal Year 2017 appropriations. It appears the
focus is currently on a defense bill and a Transportation, Housing, and Urban Development
(THUD) appropriation may follow. Speculation and rumors relating to an infrastructure package
abound; staff will continue to tell anyone who will listen the Commission has shovel‐ready
projects, primarily the Interstate 15 Express Lanes, and the Commission is prepared to spend any
transportation dollars the federal government will advocate.
25
Agenda Item 7
Staff Update
In the throes of this legislative session, staff has been busy attending meetings and participating
in advocacy efforts. Meetings with Self‐Help Counties Coalition, Mobility 21, the California
Transportation Foundation, delegation members, chambers of commerce, and participating in
local town halls have helped inform staff, build our coalition, and keep our communities
informed. Advocacy efforts have included trips to Sacramento with our legislative advocate and
with the Monday Morning Group. In Washington, DC, the Commission, in partnership with other
transportation commissions throughout the state, hosted a legislative reception to conclude the
American Public Transportation Association’s legislative conference. The reception was well‐
attended and included staff from the Senate Subcommittee on Transportation, Housing and
Urban Development, members of Congress, local mayors including Riverside’s Rusty Bailey and
Rialto’s Deborah Robertson, Metrolink Chairman Andrew Kotyuk, and Murrieta Council Members
Randon Lane and Alan Long.
Attachment: March 2017 Legislative Matrix
26
RIVERSIDE COUNTY TRANSPORTATION COMMISSION ‐ POSITIONS ON STATE AND FEDERAL LEGISLATION – March 2017 Legislation/ Author Description BillStatusPositionDate of Board Adoption AB 91 (Cervantes) Requires Caltrans to convert existing HOV lanes in Riverside County to operate only during hours of heavy commuter traffic; during all other times the lanes would be open to all vehicles, including those with a single occupant. Referred to Committee on Transportation. May be heard in committee after February 8.(January 19, 2017) OPPOSE3/8/17 AB 351 (Melendez) Proposes to bring truck weight fees back to transportation accounts. Referred to Committee on Transportation. May be heard in committee after March 10. (February 21, 2017) SUPPORT3/8/17 27
Legislative Update
AB 179 –Oppose
AB 408 –Oppose
AB 697 –Oppose
SB 132 -Support
Road Repair and Accountability Act of 2017
SB 1 and ACA 5
SB 132 and SB 496
$3,000,000,000
$3,500,000,000
$4,000,000,000
$4,500,000,000
$5,000,000,000
$5,500,000,000
$6,000,000,000
2011 2012 2013 2014 2015 2016*2017*
Fiscal Year
Problem
CA Gas Excise Tax Revenue
Source: BOE
Problem
$0.00
$0.05
$0.10
$0.15
$0.20
$0.25
$0.30
$0.35
$0.00
$0.05
$0.10
$0.15
$0.20
$0.25
$0.30
$0.35
1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Value of CA Gas Excise Tax (Base)
Current Dollars 2017 Dollars
Source: BLS
Problem
Fluctuating Price-Based Gas Excise Tax
$0.18 $0.18 $0.18 $0.18 $0.18 $0.18 $0.18
$0.17 $0.18 $0.18 $0.22 $0.18
$0.12 $0.10
$-
$0.05
$0.10
$0.15
$0.20
$0.25
$0.30
$0.35
$0.40
$0.45
2011 2012 2013 2014 2015 2016 2017
Fiscal Year
Price-Based Excise Tax
Base Excise Tax
Source: BOE
$36,000,000
$737,000,000
$1,483,000,000 $1,262,000,000
$(754,000,000)
$1,960,000,000
$(1,000,000,000)
$(500,000,000)
$-
$500,000,000
$1,000,000,000
$1,500,000,000
$2,000,000,000
$2,500,000,000
2006 2010 2012 2014 2016
Fiscal Year
Prop 1B Bonds
STIP Fund Estimate
Includes the
reduction to
current STIP over
6 years
Problem
Volatile/Unreliable State Transportation Improvement Program (STIP)
Source: CTC
Problem
Climbing State Highway Maintenance Backlog
Source: CTC
Problem
-84%
Source: County of Riverside
Anatomy of the Deal
Bill What it does
SB 1 (Beall)Raises revenue from transportation sources;
expends funds on transportation programs
ACA 5 (Frazier and Newman)Constitutionally protects new revenues in SB 1,
upon vote of the People; November 2018
SB 132 Appropriates transportation dollars for specific
projects; contingent upon SB 496
SB 496 (Cannella)Immunity for design firms
SB 37 (Roth)Restores VLF funds to 4 cities in Riverside
County; will be incorporated in State Budget
Compromise
RCTC Principle Assessment
Restore funds for transportation projects
Regional share, decision-making, equity
Geographic equity for state funds
User-pay = User-benefit
Reduce the costs of delivery
Fund trade corridors
" 1 2 c e n t g a s o l i n e e x c i s e t a x i n c r e a s e a n d a n n u a l a d j u s t m e n t f o r i n f l a t i o n ( s t a r t i n g N o v . 2 0 1 7 )
" R e s e t s p r i c e - b a s e d e x c i s e t a x o n g a s o l i n e a n d a n n u a l a d j u s t m e n t f o r i n f l a t i o n ( s t a r t i n g J u l y 2 0 1 9 )
" T r a n s p o r t a t i o n I m p r o v e m e n t F e e o n r e g i s t e r e d v e h i c l e s ( r a n g e s f r o m $ 2 5 - $ 1 7 5 d e p e n d i n g o n
v e h i c l e v a l u e ) ( s t a r t i n g S p r i n g 2 0 1 8 )
" 2 0 c e n t d i e s e l e x c i s e t a x i n c r e a s e a n d a n n u a l a d j u s t m e n t f o r i n f l a t i o n ( s t a r t i n g N o v e m b e r 2 0 1 7 )
" 4 p e r c e n t i n c r e a s e o n d i e s e l s a l e s t a x ( s t a r t i n g N o v e m b e r 2 0 1 7 )
" $ 1 0 0 v e h i c l e r e g i s t r a t i o n f e e o n z e r o e m i s s i o n v e h i c l e s ( s t a r t i n g J u l y 2 0 2 0 )
" $ 7 0 6 m i l l i o n T r a n s p o r t a t i o n C o n g e s t i o n R e l i e f P r o g r a m ( T C R P ) l o a n r e p a y m e n t s
R e v e n u e
GASOLINE EXCISE TAX PER GALLON
$0.18
$0.12
$0.297
GAS EXCISE TAX
Current-Base SB 1-Base Price-Based
DIESEL SALES TAX PER GALLON
9.25%
4%
DIESEL SALES TAX
Current Diesel Sales Tax SB 1 Diesel Sales Tax
DIESEL EXCISE TAX PER GALLON
$0.16
$0.20
DIESEL EXCISE TAX
Current Diesel Excise Tax SB 1 Diesel Excise Tax
Revenue
Source: SB 1, BOE
$25
$50
$100
$150
$175
$0 $20 $40 $60 $80 $100 $120 $140 $160 $180 $200
<$5K
$5K-$25K
$25K-$35K
$35K-$60K
$60K+Vehicle market valueTransportation Improvement Fee
Revenue
Source: SB 1
Reform
Included:
•ACA 5 –Constitutional “lock box”
•Caltrans Inspector General
•Advance Mitigation Program
•$100 million in Caltrans efficiencies
•Potential expediting for Riverside County projects*
Not included:
•CEQA
•Public-Private Partnerships
Investment Category Est. Riverside County annual return Who Decides
Local Streets & Roads $84,116,000 Formula
Transit –State of Good Repair $15,000,000 Formula
State Highway Maintenance $226,000,000 State
State Transportation Improvement Program
(STIP)
$4,700,000 RCTC
Commuter Rail TBD State & Metrolink
Intercity Rail TBD State & LOSSAN
Freeway Service Patrol (FSP)$1,200,000*State & RCTC
Trade Corridors TBD ($300m statewide)State
Local Partnership (Self-Help match)TBD ($200m statewide)State
Active Transportation (ATP)TBD –Competitive ($100m statewide)State & SCAG
Congested Corridors Program TBD –Competitive ($250m statewide)State
Transit & Intercity Rail Capital TBD –Competitive ($273m statewide)State
Investments
Source: League of California Cities, SB 1, CalSTA
Project Appropriation
91 Toll Connector to Interstate 15 North $180,000,000
Hamner Bridge Widening $6,322,000
McKinley Grade Separation $84,450,000
Jurupa Grade Separation $108,400,000
I-15/Limonite Interchange $48,000,000
Total $427,172,000
Project Appropriation
UC Merced Parkway $100,000,000
Altamont Corridor Express extension to
Ceres/Merced
$400,000,000
Riverside County Transportation Efficiency Corridor
Investments
Source: SB 132
Riverside County Transportation Efficiency Corridor
Investments
The funds appropriated in this item shall be available for encumbrance and
liquidation until June 30, 2023.
The Secretary of Transportation shall convene a task force of state, local, and
private sector experts to develop recommendations to accelerate the schedule
of delivery of these and other projects in the region. Any recommendations that
require statutory changes should be included in the May Revision to the 2017–
18 Governor’s Budget.
Source: SB 132
" O p e r a t i v e o n l y i f S B 4 9 6 ( C a n n e l l a ) b e c o m e s l a w
R C T C o p p o s e d p r e v i o u s v e r s i o n o f t h i s b i l l ( m a n y o t h e r s o p p o s e , t o o )
A l l e v i a t e s d u t y t o d e f e n d f o r e n g i n e e r i n g c o m p a n i e s
" A l s o a p p r o p r i a t e s $ 5 0 m i l l i o n o f t r a d e c o r r i d o r f u n d s t o C A R B
f o r a Z e r o E m i s s i o n W a r e h o u s e p r o g r a m
" M a k e s a p p r o p r i a t i o n s f o r s t a t e e m p l o y e e c o m p e n s a t i o n
a g r e e m e n t s
" T i m i n g : a f t e r s p r i n g r e c e s s
I n v e s t m e n t s
S o u r c e : S B 1 3 2
Looking Forward
•Support passage of SB 132
•Expedite delivery of SB 132 projects
–Partner w/state, locals
•Engage in implementation of all SB 1 programs
Action:
AB 179 –Oppose
AB 408 –Oppose
AB 697 –Oppose
SB 132 -Support
AGENDA ITEM 8
Agenda Item 8
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 27, 2017
TO: Budget and Implementation Committee
FROM: Robert Yates, Multimodal Services Director
THROUGH: John Standiford, Deputy Executive Director
SUBJECT: Advance of Local Transportation Fund funds in Support of Continued Bus
Operations
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve an advance of Local Transportation Fund (LTF) funds in the amount of $9.5
million to the Riverside Transit Agency (RTA) until such time that the appropriation of the
remainder of FFY 2016/17 Federal Transit Administration (FTA) Section 5307 funds are
released to RTA;
2) Approve an advance of LTF funds in the amount of $3 million to SunLine Transit Agency
(SunLine) until such time that the appropriation of the remainder of FFY 2016/17 FTA
Section 5307 funds are released to SunLine; and
3) Forward to the Commission for final action.
BACKGROUND INFORMATION:
The Fixing America's Surface Transportation Act (FAST Act) is a funding and authorization bill to
govern federal surface transportation spending. It was passed by Congress on December 3, 2015,
and the President signed it on December 4. The $305 billion, five‐year bill is funded without
increasing the transportation gas tax which was last raised in 1993. Instead, funds were
generated through changes to passport rules, federal reserve bank dividends, and privatized tax
collection. This action was intended to provide funding for federal fiscal years (FFYs) 2015/16‐
2019/20 and to provide a level of certainty to transportation infrastructure and operating
budgets.
DISCUSSION:
The reality of the FAST Act, however, has been one of politics surrounding Congress and the
federal budget. This impacted the certainty issue that the FAST Act was intended to solve.
Specifically, the funding appropriation made available to the FTA for FFY 2016/17 to date has
only consisted of a partial year appropriation. This was provided by the Further Continuing and
Security Assistance Appropriations Act, 2017, which is the mechanism providing authority for FTA
formula funds and competitive programs to be disbursed to eligible entities. The act was only
28
Agenda Item 8
recently approved in January and, in plain English, provides 7/12th’s of the overall formula funds
to agencies such as RTA, SunLine, and the Commission. Federal formula funds and specifically
the Section 5307 funds, which are the subject of this report, are identified in each agency’s Short
Range Transit Plan (SRTP) and, upon approval by the Commission, become part of each agency’s
budget. For RTA and SunLine, the Commission does not handle these funds directly as they are
accessed individually from the federal government by each agency. The Commission only serves
as a review and approval entity.
As of this date, transit agencies have been operating and incurring expenses without
reimbursement from these formula funds. While the 7/12th’s appropriation recently released is
helpful, there is no clear certainty as to when the remainder of the appropriation will be made
as another continuing resolution is necessary. As such, additional and approved budgeted
expenses will continue to be incurred unless one of two things happen: either an operating
agency cuts service until such time the remainder of the appropriation is signed into law by
Congress or the Commission, having sufficient state Transportation Development Act (TDA) funds
available in reserve, institutes an advance of the LTF portion of the TDA funds to its public transit
operating partners.
RTA and SunLine are the two primary public bus operators in Riverside County. The ability of
these two operators to continue with the provision of service at the levels identified in their
respective SRTPs is crucial to the movement of people within Riverside County. Beyond lifeline
service, the Commission’s operating partners are responsible for moving people for work,
pleasure and leisure, and for access to governmental and medical services. The use of public
transit reduces congestion on Riverside County roads and also provides a direct benefit toward
the reduction of airborne pollutants via the use of clean air fleets. Given these important benefits
to the quality of life in Riverside County, staff is recommending the Commission approve the
issuance of the LTF advances to each operator.
There is sufficient TDA unallocated LTF reserve funds available in both Western County and
Coachella Valley to make these advances available, which will allow for current service levels to
continue uninterrupted. Staff further recommends these advances be made with the following
provisions:
1. The advances are not paid 100 percent up front but rather paid out incrementally each
month based on use and need and consistent with the currently approved SRTP
documents for each operator.
2. The amounts advanced to each agency become due and payable back to the
Commission’s TDA unallocated LTF reserve accounts within 10 days that the federal
apportionment is made and becomes available to the operating partners.
NEXT STEPS:
The question of what could happen should Congress decide not to pass another continuing
resolution to fund the government looms large in this discussion.
29
Agenda Item 8
Normally Congress must enact appropriations legislation by the beginning of the federal fiscal
year in October. However, in November 2016, shortly after the 2016 presidential election,
Congress approved a second continuing resolution funding the government only until the end of
March. This move allowed the incoming Presidential Administration to have greater influence
over FFY 2016/17 appropriations. The House Republican leadership acceded to this plan,
although some lawmakers expressed concern that delaying the final appropriations legislation
would distract Congress from other priorities during the beginning of the new Administration.
At the time this report was written, appropriations committees on Capitol Hill were beginning
the process of moving Department of Defense FFY 2016/17 appropriations and discussions have
commenced on moving the transportation appropriations bill as well. Staff and federal lobbyists
are closely monitoring the progress of these bills; however, no guarantees exist that Congress
will fully appropriate FFY 2016/17 funds in sufficient time to continue transit operations at RTA
and SunLine.
Given both RTA and SunLine are in the midst of their budget preparation and the formulation of
their SRTPs, contingencies can be made in the case the subsequent appropriation does not
materialize. This situation can be more fully discussed during the presentation of the operators
SRTPs at the June Commission meeting and, if necessary, during the presentation of the
operator’s allocation requests at the July Commission meeting. As such, staff recommends
approval of the LTF advances to RTA and SunLine.
Financial Information
In Fiscal Year Budget: N/A Year: FY 2016/17 Amount: $12.5 million
Source of Funds:
Western County apportioned and
unallocated LTF reserve
Coachella Valley apportioned and
unallocated LTF reserve
Budget Adjustment: N/A
GL/Project Accounting No.: 601 12301 (advances receivable) $9,500,000 (RTA)
601 12301 (advances receivable) $3,000,000 (SunLine)
Fiscal Procedures Approved: Date: 03/20/2017
30
BLANK
AGENDA ITEM 9
BLANK
Agenda Item 9
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 27, 2017
TO: Budget and Implementation Committee
FROM: Monica Morales, Management Analyst
THROUGH: Robert Yates, Multimodal Services Director
SUBJECT: Blythe Wellness Express Project
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve Memorandum of Understanding (MOU) and Subrecipient Agreement
No. 17‐26‐076‐00 with Palo Verde Valley Transit Agency (PVVTA) for the Blythe Wellness
Express (BWE);
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute
the agreement on behalf of the Commission;
3) Approve an increase of $31,000 to the FY 2016/17 budget expenditures and federal
revenues; and
4) Forward to the Commission for final action.
BACKGROUND INFORMATION:
In Spring 2016 the U.S. Department of Transportation’s (DOT) Federal Transit Administration
(FTA) launched the Rides to Wellness Initiative. The vision behind this initiative was “through
rides people and community health thrive”. Goals and strategies for the initiative include
increase access to care, improve health outcomes, and reduce healthcare costs with the
purpose of demonstrating how partnerships across the transportation and health industries can
reduce healthcare costs by leveraging public transportation assets.
As a result, on March 29, 2016 a Rides to Wellness (R2W) Demonstration and Innovative
Coordinated Access and Mobility Grants Notice of Funding Opportunity (NOFO) became
available. The FTA webinar on April 20 provided a history of the program as well as the new
discretionary pilot program details. The R2W demonstration grant is a small but continuing
program, funded at $5.3 million in the first cycle; its application deadline was May 31, 2016.
Key evaluation criteria included demonstration of need, demonstration of benefits,
documented planning, partnerships, and project readiness.
With a limited timeframe in which to envision a new project and various levels of complexity,
Commission staff with PVVTA and consultant support through AMMA Transit Planning
developed the Blythe Wellness Express (BWE) proposal. The BWE would provide transportation
31
Agenda Item 9
options for residents of the Palo Verde Valley to access medical and healthcare services not
available within the community through coordinated partnerships with the Commission,
PVVTA, and the Palo Verde Valley healthcare community.
The new service will provide a three‐day weekly, deviated fixed‐route, advance reservation
service linking Blythe with distant medical facilities as well as provide transfers to SunLine
Transit Agency. Projected stops include J.F. Kennedy Hospital, Indio; Eisenhower Hospital, Palm
Desert; and Desert Regional Hospital, Palm Springs. The 85+ mile one‐way trip will cost a rider
between $15 to $20 for a roundtrip ticket, and the project is estimated to provide 3,248 one‐
way passenger trips. The expected benefits of the BWE pilot program include increased patient
compliance with treatment, decline in emergency room utilization and hospital readmissions,
and increased outpatient visits by providing a regular form of transportation.
DISCUSSION:
With 27 letters of support and seven funding partners, the Commission submitted the
discretionary grant application to the FTA. On September 12, 2016 the FTA announced the
BWE was awarded a R2W grant in the amount of $185,753, 60 percent of the overall project
cost. It is important to note this project was one of only 19 total projects awarded from more
than 80 submitted and one of only two in California. Since the award, Commission staff,
PVVTA, and consultant staff have been diligently working to launch service July 2017. Work
includes planning activities for marketing, reporting, and partnership workshops. The business
plan established the BWE pilot program for an 18‐month term, in accordance with the NOFO.
For funding beyond the pilot period, during the recent FTA Section 5310 Enhanced Mobility of
Seniors and Individuals with Disabilities Call for Projects for fiscal years 2017, 2018, and 2019
funding, PVVTA applied for funds to continue the BWE. If successful, these funds will provide
for a replacement bus, operating assistance, and mobility management activities. Award
decisions for FTA Section 5310 funds will be made by Caltrans in June 2017.
As part of the project, the Commission, as the primary recipient of the federal funds, and
PVVTA must enter into an MOU and subrecipient agreement. This agreement defines the roles
and responsibilities of each agency as well as designates PVVTA as a subrecipient to the
Commission for federal funds. At the March 1, 2017, Board of Directors meeting, PVVTA
authorized the General Manager to sign the MOU and subrecipient agreement once finalized
and approved by the Commission.
Staff recommends approval of MOU and subrecipient Agreement No. 17‐26‐076‐00 as well as a
budget expenditure and revenue increase each in the amount of $31,000 related to project
activities in FY 2016/17. Revenues and expenditures related to subsequent years will be
budgeted during the FY 2017/18 and FY 2018/19 budget processes.
32
Agenda Item 9
Financial Information
In Fiscal Year Budget: No
N/A Year: FY 2016/17
FY 2017/18+ Amount: $ 31,000
$154,753
Source of Funds: FTA Reimbursements Budget Adjustment: Yes
N/A
GL/Project Accounting No.: 002319 414 41404 106 62 41401
002319 86101 106 62 86101 (expenditures)
Fiscal Procedures Approved: Date: 03/15/2017
Attachments:
1) PVVTA March 1, 2017 Agenda Report
2) BWE MOU and Subrecipient Agreement No. 17‐26‐076‐00
33
BLANK
24
SUBJECT: Continued Business – Blythe Wellness Express (BWE) Grant MOU
DATE: March 1, 2017
PRESENTED BY: K. George Colangeli, General Manager
RECOMMENDATION:
1)Authorize the General Manager to sign the Memorandum of Understanding (MOU) and
Subrecipient Agreement with the Riverside County Transportation Commission (RCTC) for the
Blythe Wellness Express once finalized by RCTC.
2)Authorize the General Manager to sign a MOU with the Palo Verde Hospital (PVH) and the
Independent Living Partnership (ILP) as active partners for the Blythe Wellness Express. The
final executed copy can be ratified at a future meeting.
LEGAL REVIEW:
The RCTC MOU and Agreement has been reviewed and approved by Agency counsel. The PVH and
ILP MOU will be reviewed by counsel before final signature.
FISCAL IMPACT:
Identified costs and gains within the BWE Business Plan.
SUMMARY:
The Blythe Wellness Express (BWE) was approved last September by the Federal Transportation
Administration (FTA). Since that time PVVTA has been diligently working with RCTC to navigate the
various steps to bring this service to fruition. At this current time a formal MOU and subrecipient
agreement with RCTC must be in place under conditions to start the drawdown of FTA funds.
The specific draft MOU and agreement lays out the various functions and applicable guidelines
mandated by FTA for operation of such services and for the overall project. RCTC is currently
finalizing this document for presentation to the Commission.
Once the RCTC MOU is in effect subsequent documents with PVH and ILP will be drafted and
finalized for parts specific to their roles in the BWE project. It is anticipated that a potential rollout of
service may occur around the start of the new fiscal year.
A meeting with PVH is scheduled this week along with the first meeting of our project specific steering
committee.
More specific questions can be address at the meeting as things are coming together quickly and
fresh updates will be known by that time.
ATTACHMENT:
1)Draft RCTC MOU and Subrecipient agreement (pages 25-36)
Palo Verde Valley Transit Agency
415 N. Main Street Blythe, CA 92225 760.922.1140 pvvta.com
Joseph DeConinck, Chairman Timothy Wade, Board member
District 4 Supervisor, Board member Oscar Galvan, Board member
City appointed, Board member K. George Colangeli, General Manager
Attachement A
ATTACHMENT 1
34
BLANK
MOU and Subrecipient Agreement 1
17336.00013\29544066.1
Agreement No. 17-26-076-00
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
MEMORANDUM OF UNDERSTANDING
AND
SUBRECIPIENT AGREEMENT WITH PALO VERDE VALLEY TRANSIT AGENCY
FOR THE BLYTHE WELLNESS EXPRESS
1.Parties and Date. This Memorandum of Understanding and Subrecipient Agreement
for the Blythe Wellness Express (“Agreement”) is made and entered into as of __________,
2017, by and between the Riverside County Transportation Commission, hereinafter
referred to as "RCTC" and the Palo Verde Valley Transit Agency, hereinafter referred to as
“PVVTA”.
2. Recitals.
2.1 RCTC desires to designate PVVTA as a subrecipient of Federal Transit
Administration (“FTA”) funds received by RCTC.
2.2 PVVTA desires to accept such designation, and proposes to provide a suite of
transportation options that will allow passengers to travel to medical offices and hospitals in
the Coachella Valley, the Riverside University Health System-Medical Center in Moreno
Valley, Loma Linda University Medical Center, and the Jerry L. Pettis Memorial VA Medical
Center (collectively, the “Blythe Wellness Express” or the “Project’).
2.3 Funding for the Project, in the amount specified herein, shall be provided to
PVVTA pursuant to the terms contained in this Agreement in the form of FTA funds.
2.4 PVVTA shall utilize the funding provided by RCTC under this Agreement for
the Project, and for no other purpose.
2.5 In addition to passing through FTA funding to PVVTA, RCTC shall provide
additional support for the Project as specified in this Agreement.
3. Terms.
3.1 Use of Funds and Total Funding Allocation; Term of Agreement.
A. Definitions.
1. Applicable Requirements – As used in this Agreement,
“Applicable Requirements” shall mean all FTA grant requirements, programmatic
agreements, and federal rules, regulations, and executive orders applicable to the funds
provided hereunder, including, but not limited to, all federal contracting and procurement
requirements, all requirements contained in the annual FTA ‘Certifications and Assurances’
ATTACHMENT 2
35
MOU and Subrecipient Agreement 2
17336.00013\29544066.1
for FTA Assistance including ‘Certifications and Assurances Required of Each Applicant’
and the ‘Lobbying Certification’ in compliance with 49 USC Chapter 53, and the FTA Master
Agreement, the terms of which are incorporated herein by reference,. Applicable
Requirements shall also mean all applicable federal, state, and local laws, regulations,
executive orders and ordinances applicable to the Project.
2. Project – As used in this Agreement, “Project” shall mean
transportation services to be provided by PVVTA as described herein and in the Blythe
Wellness Express Business Plan attached as Exhibit "A".
3. Effective Date –
4. Days - As used in this Agreement, “days" shall be calendar
days.
B. General Scope of Grant. PVVTA shall use the funds provided
pursuant to this Agreement exclusively to implement, staff, manage, and operate the
Project in accordance with the terms of this Agreement and the attached Exhibit “A”.
PVVTA shall be solely responsible for implementing, staffing, managing and operating the
Project in the manner described herein.
The funds provided pursuant to this Agreement are specifically for the Project
and make up the entire amount which RCTC has allocated for the Project. Any subsequent
amendments to the Project scope or description or additional services to be provided are
not covered by this Agreement, and the funding for any such amendments or additional
services shall be the sole responsibility of PVVTA, unless such amendments or additional
services are approved in writing by RCTC prior to the provision of such amendments or
additional services.
C. Total Funding Amount. The total funding amount to be provided under
this Agreement for the Project shall not exceed One Hundred Eighty Five Thousand, Seven
Hundred Fifty Three Dollars (185,753). Funding shall be provided for the Project as
detailed in Exhibit “A”. No changes shall be made to the total funding amount unless
authorized in a written amendment to this Agreement.
D. Grant Requirements. PVVTA understands and expressly agrees to
comply with all Applicable Requirements. PVVTA shall keep informed of all updates to the
Applicable Requirements. PVVTA shall further ensure compliance with the Applicable
Requirements by its contractors, as applicable. PVVTA shall indemnify, pursuant to the
provisions of this Agreement, RCTC for any breach of the obligations under this provision.
E. Approval by RCTC; Responsibility of PVVTA for Project Compliance
with Federal Rules and Regulations. Any use of funds granted pursuant to this Agreement
shall be subject to the review and approval of RCTC. Notwithstanding any approval by
RCTC of the Project or the use of funds, PVVTA shall be responsible and liable for
compliance with all Applicable Requirements. Approval by RCTC of the Project does not
36
MOU and Subrecipient Agreement 3
17336.00013\29544066.1
evidence any opinion of or representation by RCTC of the Project’s compliance with
Applicable Requirements regarding the use of the funds. If the FTA determines that any
funds were not spent in accordance with Applicable Requirements, PVVTA shall be
responsible for reimbursement of all such improperly expended funds and shall make such
reimbursement in the manner specified in this Agreement.
F. Funding Reimbursement. PVVTA shall be responsible for any
violation(s) of Applicable Requirements, or any misuse of funds by a third party for which
payments were made from funds received by PVVTA under this Agreement. If it is
determined pursuant to a Project audit that any funds granted pursuant to this Agreement
have been improperly expended by PVVTA or by a third party receiving funds from PVVTA,
PVVTA shall, at the direction of RCTC, reimburse within thirty (30) days the full amount of
such improperly expended funds, and shall pay any associated penalties and fees.
G. Term. The term of this Agreement shall commence on the Effective
Date and shall terminate on ________________unless terminated at an earlier date as
provided herein.
H. Term Contingent on Funding. Notwithstanding the term as defined in
subsection G above, the continuation of this Agreement into a second or subsequent year
shall be contingent upon the appropriation of funds to the Project by RCTC.
I. Local Match Requirements. The FTA funds provided under this
Agreement comprise 60% of the anticipated Project costs. Pursuant to funding
requirements, 40% of the Project costs are to be funded locally, through cash and in-kind
contributions. The 40% local share of the Project costs are detailed in the attached Exhibit
“A”.
3.2 Responsibilities of PVVTA.
A. Indemnification. PVVTA shall defend, indemnify and hold RCTC, and
its directors, officials, officers, employees, agents and/or volunteers free and harmless from
any and all liability from loss, damage, or injury to property or persons, including wrongful
death, in any manner arising out of or incident to any acts, omissions or willful misconduct
of PVVTA or any of its agents, employees, volunteers, contractors or service providers
arising out of or in connection with PVVTA's performance of this Agreement, or the Project,
including, without limitation, the payment of consequential damages and attorneys' fees.
Further, PVVTA shall defend, at its own expense, including the payment of attorneys' fees,
RCTC and its officials, officers, employees, and agents in any legal action based upon such
acts, omissions or willful misconduct. PVVTA shall reimburse RCTC and its directors,
officials, officers, employees, agents and/or volunteers, for any and all legal expenses and
costs incurred by each of them in connection therewith or in enforcing the indemnity herein
provided.
37
MOU and Subrecipient Agreement 4
17336.00013\29544066.1
B. Standard of Care; Performance Standards.
1. PVVTA shall implement the Project in a skillful and competent
manner and in accordance with all Applicable Requirements. PVVTA shall be responsible
to RCTC for any errors or omissions in its execution of this Agreement and the
implementation of the Project.
2. PVVTA shall meet or exceed the following performance
standards for the Project.
a. Adhere to the timeline set forth in this Agreement or as
subsequently directed by RCTC.
b. Expend the funds specified herein entirely on the Project.
c. Implement the Project in a manner consistent with Exhibit
"A" and all provisions of this Agreement.
d. PVVTA shall provide Project reporting to RCTC in a
manner consistent with and meeting the reporting requirements specified in Exhibit “B” of
this Agreement, attached hereto and incorporated herein by reference.
e. Comply with any requirements and restrictions imposed
by the authorizing language in the FAST Act, MAP-21, SAFETEA-LU, the FTA, and/or
RCTC on the use of the specified financial contributions provided for the Project.
C. Insurance. PVVTA shall obtain and require its subcontractors or sub-
consultants to obtain insurance of the types and in the amounts described below and
satisfactory to RCTC.
1. Commercial General Liability Insurance. PVVTA shall maintain
occurrence version commercial general liability insurance or equivalent form with a
combined single limit of not less than $2,000,000 per occurrence. If such insurance
contains a general aggregate limit, it shall apply separately to this Agreement or be no less
than two (2) times the occurrence limit. Such insurance shall be primary and non-
contributory and shall:
a. Name RCTC and its officials, officers, employees,
agents, and consultants, as insureds with respect to performance of this Agreement. Such
insured status shall contain no special limitations on the scope of its protection to the
above-listed insureds.
b. Be primary with respect to any insurance or self-
insurance programs covering RCTC and its directors, officials, officers, employees, agents,
and consultants.
38
MOU and Subrecipient Agreement 5
17336.00013\29544066.1
c. Contain standard separation of insureds provisions.
2. Business Automobile Liability Insurance. If PVVTA hires or
owns any vehicle during the term of this Agreement, PVVTA shall maintain business
automobile liability insurance or equivalent form with a combined single limit of not less
than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired
and non-owned automobiles.
3. Workers' Compensation Insurance. If PVVTA hires one or more
employees during the term of this Agreement, PVVTA shall maintain workers'
compensation insurance with statutory limits and employer's liability insurance with limits of
not less than $1,000,000 per accident.
4. Certificates/Insurer Rating/Cancellation Notice.
a. PVVTA shall, prior to receiving any funding under this
Agreement, furnish to RCTC properly executed certificates of insurance, certified copies of
endorsements, and policies, if requested by RCTC, which shall clearly evidence all
insurance required in this Section. PVVTA shall not allow such insurance to be canceled,
allowed to expire or be materially reduced in coverage except on thirty (30) days prior
written notice to RCTC.
b. PVVTA shall maintain such insurance during the entire
term of this Agreement.
c. PVVTA shall place insurance with insurers having an
A.M. Best Company rating of no less than A:VII (unless approved in writing by RCTC) and
licensed to do business in California.
d. Any deductibles or self-insured retentions must be
declared to and approved by RCTC. If RCTC does not approve the deductibles or self-
insured retentions as presented, PVVTA shall guarantee that, at the option of RCTC, either:
(1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects RCTC and its directors, officials, officers, employees and agents; or (2) PVVTA
shall procure a bond guaranteeing payment of losses and related investigation costs,
claims and administrative defense expenses.
4. RCTC Responsibilities Regarding Project.
4.1 Disbursement of Funds.
A. RCTC shall be responsibile for the administration of the FTA funds to
be provided under this Agreement, and with timely information provided by PVVTA in
compliance reports, RCTC shall prepare and submit to the FTA and/or any applicable
grantor agency all required periodic reports, milestone updates and final reports.
39
MOU and Subrecipient Agreement 6
17336.00013\29544066.1
B. RCTC shall create and manage the necessary Project records, reports
and financial accounts to permit disbursement of allocated funds to PVVTA for the
performance of the Project.
C. RCTC shall disburse funds monthly in arrears within thirty (30) days of
PVVTA’s submission and RCTC approval of required Monthly Project Invoice, in a form
satisfactory to RCTC, and reporting as specified herein.
4.2 Project Assistance.
A. RCTC shall assist PVVTA in conducting an operational assessment to
review utilization of the Project, at approximately the twelve (12) month mark, in terms of
ridership levels and farebox recovery.
B. RCTC shall utilize its existing technology-support contract to assist
PVVTA in integrating and updating PVVTA scheduled services with the General Transit
Feed Specification (GTFS), the industry standard for disseminating information on
platforms such as Google Transit.
C. RCTC shall assist PVVTA in identifying additional funding sources for
the Project.
D. RCTC shall provide the in-kind Project support as detailed in Exhibit
“A”.
5. Accounting Records.
5.1 Retention of Records. PVVTA shall establish fiscal controls and accounting
procedures sufficient to assure proper accounting for all transactions, so that audits may be
performed. PVVTA shall use accounting and fiscal procedures conforming to generally
accepted accounting principles (GAAP). PVVTA shall maintain a complete set of
accounting records in accordance with GAAP for RCTC subrecipient monitoring, FTA, and
normal operations purposes. The original records shall be maintained within PVVTA’s
limits. Any indirect costs charged by PVVTA or its contractors shall comply with applicable
federal requirements.
5.2 Examination of Records. PVVTA shall allow representatives of RCTC, the
FTA, and other designated agencies during normal business hours to examine, audit, and
make transcripts or copies of such records. PVVTA shall maintain all work, data,
documents, proceedings, and activities related to the Agreement for a period of three (3)
years from the expiration of this Agreement or until any on-going audit is completed
whichever is longer, and shall allow inspection hereunder during such time. For purposes
of audit, the date of completion of this Agreement shall be the date of RCTC’s payment of
PVVTA’s final billing (so noted on the invoice) under this Agreement.
40
MOU and Subrecipient Agreement 7
17336.00013\29544066.1
5.3 Accounting of Funds by PVVTA. When requested by RCTC, PVVTA shall
within ten (10) days provide RCTC with a full reporting and accounting of all funds received
pursuant to this Agreement during its term.
6. Invoicing and Project Reports.
6.1 Monthly Invoicing: Within fifteen (15) working days following the close of each
month during the term of this Agreement, PVVTA shall prepare and submit to RCTC a
monthly invoice containing all information and supporting documentation required by
RCTC, as detailed in Exhibit “B”.
6.2 Quarterly Reporting: Within ten (10) working days following the close of each
quarter during the term of this Agreement, PVVTA shall prepare and submit to RCTC a
written report detailing the financial and operating performance of the Project, in
accordance with all applicable requirements specified in Exhibit “B”, and any other
requirements of FTA or RCTC.
6.3 Additional Reporting Requirements. In addition to any other provision herein,
PVVTA agrees to timely provide RCTC with all information necessary for RCTC to remain
in compliance with all applicable programmatic agreements and/or grant requirements,
including the Uniform Guidance, FTA requirements, and RCTC Subrecipient Guidelines,
which requirements shall be available for review by PVVTA upon request.
7. Annual Audit.
7.1. RCTC shall notify PVVTA in writing if PVVTA is required to conduct an annual
financial audit of records pertaining to this Agreement or the Project. If an audit is required,
it shall be completed and submitted to RCTC in a timely manner.
7.2. PVVTA shall promptly resolve all audit matters to the satisfaction of RCTC.
PVVTA shall develop a corrective action plan for any findings or deficiencies within 60 days
from the issuance of the review findings to address deficiencies or noncompliance issues.
7.3. If PVVTA fails to comply with the requirements of this Agreement as it
pertains to federal requirements as a subrecipient, to timely complete the audit, or to
promptly resolve all audit matters to the satisfaction of RCTC, RCTC may impose additional
conditions or take one or more of the following actions, as appropriate:
i. Temporarily withhold cash payments;
ii. Disallow all or part of cost of the activity that is not in compliance;
iii. Wholly or partly suspend or terminate the federal award;
iv. Recommend that the federal agency initiate suspension or debarment proceedings;
or
v. Exercise other remedies that may be legally available.
41
MOU and Subrecipient Agreement 8
17336.00013\29544066.1
8. General Provisions.
8.1 Termination of Agreement.
A. RCTC may, by written notice to PVVTA, terminate the whole or any
part of this Agreement at any time, with or without cause, by giving written notice to PVVTA
of such termination, and specifying the effective date thereof. PVVTA may not terminate
this Agreement except for cause. Upon receipt of notice of termination, PVVTA shall
immediately cease expenditure of funds conveyed pursuant to this Agreement and promptly
return all unexpended funds to RCTC or as RCTC may direct.
B. In the event this Agreement is terminated in whole or in part as
provided in subsection A of this Section, RCTC may procure, upon such terms and in such
manner as it may determine appropriate, services similar to those terminated.
C. If this Agreement is terminated as provided in subsection A of this
Section, RCTC may require PVVTA to provide to RCTC all finished or unfinished
documents, including but not exclusive to, data, studies, drawings, and reports, prepared by
PVVTA in connection with the performance of this Agreement.
8.2 Delivery of Notices. All notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other address as
the respective parties may provide in writing for this purpose:
To RCTC: Riverside County Transportation Commission
4080 Lemon Street, Third Floor
P. O. Box 12008
Riverside, California 92502-2208
Attn: Anne Mayer, Executive Director
AMayer@RCTC.org
To PVVTA: Palo Verde Valley Transit Agency
415 North Main Street, Blythe, CA 92225
Attn: K. George Colangeli
paloverdebus@yahoo.com
Such notice shall be deemed made when personally delivered, or when
mailed, forty-eight (48) hours after deposit in the U.S. mail, first class postage prepaid and
addressed to the party at its applicable address. Notice may also be provided via electronic
mail and shall be deemed made the date sent, provided that any notice sent via electronic
mail shall also be sent by U.S. mail, per the requirements set forth in the foregoing
sentence, within twenty-four (24) hours of the notice via electronic mail. Notice sent via
electronic mail that is not followed by notice sent via U.S. mail, as required in this
paragraph, shall not be considered notice for purposes of this Agreement.
42
MOU and Subrecipient Agreement 9
17336.00013\29544066.1
8.4 Attorneys' Fees. If any one or more of the parties commences an action
against the other(s) arising out of or in connection with this Agreement, the prevailing
party(ies) in such litigation shall be entitled to have and recover from the losing party(ies)
reasonable attorneys' fees and costs of suits.
8.5 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified in writing and
signed by all three parties.
8.6 Governing Law. This Agreement shall be governed by the laws of the State
of California. Venue shall be in Riverside County.
8.7 Time of Essence. Time is of the essence for each and every provision of this
Agreement.
8.8 Successors and Assigns. This Agreement shall be binding on the successors
and assigns of the parties, and shall not be assigned by any party hereunder without the
prior written consent of RCTC.
8.9 Administration.
A. RCTC's Executive Director, or his or her designee, shall administer this
contract on behalf of RCTC.
B. PVVTA hereby designates _________________(Title), or his or her
designee, to act as its representative to administer this contract on behalf of PVVTA
("PVVTA's Representative"). PVVTA's Representative shall have full authority to represent
and act on behalf of PVVTA for all purposes under this contract.
9. Subcontracting. Subcontracts, if any, shall contain a provision making them subject
to all applicable provisions stipulated in this Agreement.
10. Incorporation of Recitals. The Recitals set forth above are true and correct and are
incorporated into this Agreement by reference as though fully set forth herein.
11. Incorporation of Exhibits. This Agreement contains five (5) exhibits, Exhibits A
through B, which are attached hereto and incorporated into this Agreement by reference.
[Signatures on following page]
43
MOU and Subrecipient Agreement 10
17336.00013\29544066.1
SIGNATURE PAGE
TO
MEMORANDUM OF UNDERSTANDING AND
SUBRECIPIENT AGREEMENT
FOR THE BLYTHE WELLNESS EXPRESS
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the
Effective Date.
RCTC: PVVTA:
RIVERSIDE COUNTY PALO VERDE VALLEY TRANSIT
TRANSPORTATION COMMISSION AGENCY
By: By: _________________________
John F. Tavaglione, Chair
Title: ________________________
APPROVED AS TO FORM: APPROVED AS TO FORM:
By:______________________________ By:__________________________
Best Best & Krieger LLP
Counsel to the Riverside Title: ________________________
County Transportation Commission
44
EXHIBIT "A"
Blythe Wellness Express Business Plan
[attached behind this page]
45
46
Blythe Wellness Express
Business Plan
1 | Page
Exhibit “A”
Project Goal
Provide access to medical facilities outside Palo Verde Valley Area.
Project Objective
Implement program that provides a suite of transportation options that will allow passengers to
travel to medical offices and hospitals in the Coachella Valley, the Riverside University Health System‐
Medical Center in Moreno Valley, Loma Linda University Medical Center, and the Jerry L. Pettis
Memorial VA Medical Center.
Project Description
Blythe Wellness Express (BWE) is a program that provides transportation options for residents of the
Palo Verde Valley to access medical and healthcare services not available within the community. The
BWE is a coordinated effort between the Palo Verde Valley Transit Agency (PVVTA) and volunteer
driver programs of Independent Living Partnership and Salud Medical Clinic, with additional partners
that include Palo Verde Hospital and the Blythe Cancer Resource Center.
BWE includes several project components that will provide transportation services to hospitals,
medical offices, pharmacies, and medical equipment suppliers located in Riverside and San
Bernardino Counties and promote the program to various audiences. The success of this program
will depend on the strong working relationship between transportation providers and the healthcare
community to ensure that the needs of BWE users are achieved. BWE project components include:
1) BWE fixed‐route service to Coachella Valley; 2) BWE volunteer ride program to trips beyond the
Coachella Valley, and 3) enhanced communication and data collection tools that allow for the
dissemination of information relevant to the public and the health care community, as well as the
collection of data for purposes of demonstrating the benefits to and improved health outcomes of
BWE riders. The following provides a description of each component.
1. BWE fixed‐route service – the BWE fixed‐route will provide service fixed‐route/point deviation
service between the City of Blythe and medical facilities in the Coachella Valley. The service
includes one morning trip leaving the Main Street Park‐and‐Ride in Blythe, three days a week.
The return trip will begin in the afternoon. It should be noted that the trips would stop at
Chiriaco Summit for passengers needing to use the restroom. The BWE FR will travel to five
unique destinations, which include:
Main Street Park‐and‐Ride (PNR), 415 North Main Street, Blythe 92225 – BWE fixed‐
route trips will begin and end at the Main Street PNR lot. Return trips from the Coachella
Valley will return to the PNR lot before PVVTA weekday transit service ends at 7:00 p.m.
PVVTA passengers will be able to transfer for free on BWE. For passengers unable to use
PVVTA service or that do not have transportation alternatives to reach the PNR, the
47
Blythe Wellness Express
Business Plan
2 | Page
Exhibit “A”
PVVTA Xtend‐A‐Ride will be available to transport people to and from their home for
$5.00.
Desert Center (by request only) 26401 Rice Road, Desert Center 92239 – upon
request, BWE will pick‐up and drop‐off passengers just thirty miles west of Blythe in
Desert Center at the Mc Goo’s Mini Mart.
Chevron rest stop, 62450 Chiriaco Road, Chiriaco Summit 92201 – inbound/outbound
rest stop for passengers to use the restroom facilities. By advance request, riders can
schedule a pick‐up/drop‐off at this location.
SunLine Division 2 stop, Highway 111 at Flower Street, Indio 92201 – this will allow
passengers to connect with SunLine 54, 80, 81, 90, 91, 95, and 111 to allow system‐wide
travel to other points in the Coachella Valley.
John F. Kennedy Memorial Hospital, 47111 Monroe Street, Indio, CA 92201
Westfield Palm Desert, 840, 72 CA‐111, Palm Desert, CA 92260 – this will allow
passengers access a Walgreens pharmacy at the east end of the mall. Requests for
deviation to the main transfer point at Westfield Palm Desert can allow for transfers to
SunLine 20, 32, 53, 54, 111, 220 and Amtrak Thruway service which is located at the west
end of the Westfield Palm Desert Shopping Center.
Eisenhower Medical Center, 39000 Bob Hope Drive, Rancho Mirage, CA 92270
Desert Regional Medical Center, 1150 North Indian Canyon Drive, Palm Springs, CA
92262
Deviated service to medical facilities in the Coachella Valley, such as medical offices, oncology
facilities, medical laboratories, and dental offices near the route is available upon request
when trips are reserved and scheduled. However, there will be limited availability for route
deviations to pharmacies, to pick‐up prescriptions where physicians have telephoned in
advance their patient prescription requests.
Attached as Exhibit 2 is the preliminary routing proposed, anticipating scheduled service to
the key medical destinations identified and with connections to SunLine routes as identified.
As the schedule allows, there may be some deviation from this to other medical facilities and
offices in the Coachella Valley utilized by Blythe riders.
2. BWE volunteer ride program – the volunteer ride program component of the project includes
enhanced coordination between Independent Living Partnership’s TRIP program and Blythe
Salud Health Clinic’s car share program. Both represent separate entities that provide trips
for their respective clients, under various eligibility guidelines. In an effort to extend the
reach of the program, BWE looks to provide a one‐stop shop to link and provide potential
48
Blythe Wellness Express
Business Plan
3 | Page
Exhibit “A”
clients trips to medical facilities outside of the Coachella Valley such as the Riverside
University Health System‐Medical Center in Moreno Valley and the Loma Linda University
Medical Center and the Jerry L. Pettis Memorial VA Medical Center in Loma Linda. Because
these medical facilities extend far beyond the reach of the BWE fixed‐route service, both the
PVVTA and the healthcare community in the Palo Verde Valley want to ensure that their
clients have the option to travel to medical options at these facilities.
3. Enhanced Communication and Data Collection Tools – because of the level of coordination
and integration between PVVTA and the healthcare community, the BWE will need to ensure
that information is shared effectively and that trips are efficiently planned and delivered
through an improved website and data collection tools and other strategies. The following
subsections describe the data collection, technology and marketing tools that will support the
program:
a. Data Collection Tools – A central purpose of the data collection process is to satisfy
federal requirements for the Rides to Wellness grant program whereby health
impacts and cost savings are documented. This program requires grantees to report
on increased access to care, improved health outcomes, and reduced healthcare
costs. This process will also contribute to decision‐making regarding the future of the
BWE program beyond the pilot period. A three‐phased evaluation process is
anticipated during the 18‐month pilot period:
i. Phase I involves the registration of all riders and completion of a simple
health‐status survey that provides baseline information about users. This will
be developed in collaboration with Palo Verde Hospital and borrow from their
outcome performance measurement processes.
ii. Phase II involves collection of information from riders on each round‐trip they
make (or one‐way trip if they are traveling in one direction). Riders will be
asked to complete a simple survey each time the rider uses the BWE to
identify trip purpose and destination and to collect some current health status
information. The survey, provided in English and in Spanish, will be designed
so as not to be intrusive or requesting information that might be deemed too
personal, but sufficient to provide information that informs the project goals
of improved health access, improved health and reduced health costs.
iii. Phase III – Transportation Impacts At about the twelve‐month mark, PVVTA
with assistance from RCTC will conduct an operational assessment to review
utilization of the BWE in terms of ridership levels and farebox recovery.
Operational matters, including destinations served, marketing activities and
the effort of partners, among other topics, will be reviewed to provide a
recommendation to the PVVTA Board of Directors as to whether the BWE
program should be continued beyond the pilot demonstration period.
Phase III – Health Impacts These will be assessed through an additional
survey effort, during the final quarter of the pilot, anticipating a user survey
that is mailed to registered riders (possibly with telephone follow‐up) to
assess satisfaction with the BWE and to identify any rider‐reported change in
49
Blythe Wellness Express
Business Plan
4 | Page
Exhibit “A”
health condition. Phase III will also involve an analysis, with assistance from
Palo Verde Hospital partners, of available health status data on BWE
registered riders to ascertain changes in health care utilization, by which to
infer change in health status and impacts upon costs.
b. Enhanced technology‐based communication tool – an enhanced website‐based
communication tool will allow PVVTA to share schedule information across multiple
platforms. Components of this will include:
i. GTFS updating – RCTC will utilize its standing technology‐support contract to
assist the PVVTA in integrating and updating PVVTA scheduled services with
the General Transit Feed Specification (GTFS), the industry standard for
disseminating information on platforms such as Google Transit. This will
include ensuring that the new BWE route into the Coachella Valley is
discoverable.
ii. “Trip Discovery” website – As part of the BWE program, PVVTA’s website will
be restructured and enhanced to aide consumers in “discovering” that a trip
can be made. Critical website features will include:
1. A “clickable” map that depicts all PVVTA routes, so that riders and
prospective riders, through Google Transit’s trip planner, can identify
a potential transit.
2. Clickable link to VetLink.org (VTCLI One Call/One Click) for trip
planning of trips that might not be served by PVVTA.
3. Contacts for the PVVTA Mobility Manager for scheduling the trip on
the BWE and for questions.
4. Prepay capability, through PayPal or the like, as it is anticipated that
BWE riders will need to pre‐purchase their fares.
iii. Mobility Managers’ trip scheduling tool – With two mobility managers
anticipated (one at the hospital and one at PVVTA), the coordination of trip
scheduling between both parties will be critical to the success of the program.
A simple cloud‐based trip scheduling tool, in Excel, is planned for the pilot
period of the project, accessible by both Mobility Managers during the period
of building ridership and as PVVTA works through potential operational
matters that impact trip scheduling.
iv. Additional website and trip scheduling functions can be added, as ridership
increases under the BWE, potentially during Phase III of the project. These
would improve the customer interface and facilitating mobility managers
planning and scheduling of trips on BWE.
c. Partner‐based Communications Tools – Steering Committee. A considerable number
of partners are participating to help ensure the success of the BWE, promoting it to
audiences that include riders, prospective riders, patients as well as health care
clinicians, receptionists and continuing care personnel. The BWE program will have a
Steering Committee whose invited partners are identified in Exhibit 3 and include
volunteer driver program providers, SunLine Transit Agency, VTCLI information
50
Blythe Wellness Express
Business Plan
5 | Page
Exhibit “A”
partner VetLink.org 211 Community Connect, Palo Verde Hospital, the Blythe Cancer
Resource Center and others in the healthcare community. Chaired by PVVTA, this
group will meet frequently during the initial start‐up period and then continuing on a
regular schedule of every‐other‐month or quarterly. Marketing and promoting the
BWE program will be a central purpose of this Steering Committee.
d. Marketing Communications Tools – Traditional marketing materials are budgeted and
will be prepared that are likely to include radio spots, printed flyers and brochures,
advertisements that could include mailings to households. Materials will be provided
in both English and Spanish so as to reach a large portion of the general public in
Blythe. An additional focus will be on the medical community. Some information –
such as flyers and magnets with the BWE website and telephone numbers – can be
provided to doctors’ offices in Blythe and in the Coachella Valley as these become
known to the BWE program through riders’ appointments and trip scheduling.
e. Mobility Management Communications Tools – Central to the success of the BWE
program and the partnerships that will help to support it is the mobility management
function. Two positions are budgeted. The PVVTA mobility manager (full‐time
position) will build upon a Mobility Manager position that PVVTA has had for five
years under a New Freedom contract with Caltrans that depleted its funds during FY
2015. The mobility manager at the Palo Verde Hospital is a 1/2‐time position and will
focus on program access to the health care community and promoting BWE among
hospital clinicians and programs referring patients to out‐of‐the area specialists.
Exhibit 4 presents the Job Descriptions of these positions integral to maintaining
partnerships, promoting the program and scheduling patient trips, possibly including
patient appointments at times that can be served by the BWE.
BWE Operational Items
BWE is unique in that it operates in extreme temperature conditions. In addition, BWE provides long
haul trips through a rural, desert area where response times in the event of an emergency can be
long. Recognizing this, PVVTA will implement safety measures to ensure that passengers and coach
operators are prepared in the event of an emergency. Such emergency measures apply to the fixed‐
route component of the project. Additional safety measures for both BWE fixed‐route service and
the BWE volunteer driver program will be developed as part of the Project Steering Committee
meetings. Initial measures include:
1. Coach operator training – coach operators training procedures will be consistent with the
Community Transportation Association’s (CTAA) Passenger Service and Safety (PASS) Training
Program modules. This will help coach operators recognize and respond to early symptoms
of heat exhaustion.
51
Blythe Wellness Express
Business Plan
6 | Page
Exhibit “A”
2. Vehicle enhancements – vehicles will be equipped with coolers to provide on‐board cold
water for passengers and enough space to store prescriptions that may require refrigeration
for the return trip.
3. SunLine coordination – PVVTA and SunLine will develop emergency protocols on emergency
response. Should BWE vehicles require assistance when closer to the Coachella Valley, a
SunLine will dispatch a supervisor to assist in ensuring that passengers are safe until PVVTA
staff and relief can arrive and/or to determine what additional actions may be indicated.
Project Schedule
The project schedule for BWE is split into two phases. Exhibit 5 presents Phase I of the BWE includes
the “pilot phase” which relies heavily on obtaining federal funds to initiate service. Both the Riverside
County Transportation Commission (RCTC) and PVVTA will identify and apply for discretionary funding
available in calendar year 2016. Presently Phase I is scheduled around the submittal and full funding
award from the Federal Transit Administration’s (FTA) Rides to Wellness Program. The attached
chart illustrates important milestones for federal funding obligation and when the agency should be
able to begin operation.
Operations can begin as early as March 2017 should the agency acquire all the necessary funding for
the program. Should PVVTA acquire federal funds in July 2016, the agency will need to adhere to
federal requirements and will work with RCTC in obligating federal funds. This process can take as
much as five months and will require the assistance of RCTC, the Southern California Association of
Governments (SCAG), and several federal agencies.
In conjunction with complying to federal requirements, it is recommended that PVVTA initiate a
Project Implementation Committee (PIC) with members of the healthcare community and key
transportation stakeholders. The purpose of the PIC is to finalize agency responsibilities, institute a
fare structure, and address potential issues that may arise with project implementation. The PIC will
continue to meet quarterly prior to submitting progress reports to ensure that BWE is achieving the
agency goals and expectations. Finally, the PIC should evaluate the program after a year and identify
future fund sources to sustain the program.
Phase II of the schedule illustrates a timeline that sustains the BWE. As of right now, the schedule
allows for route evaluation before the start of the annual Short Range Transit Plan (SRTP) cycle. In
addition, should the agency increase capacity of the route, funding from the State’s Low Carbon
Transit Operations Program (LCTOP) is available for route expansion.
52
Blythe Wellness Express
Business Plan
7 | Page
Exhibit “A”
Budget
Phase 1 of BWE anticipates a total project cost of $345,290 of which 60% is requested from the
Federal grant and 40% is provided through a mix of cash match and in‐kind services. Phase I includes
operations of the BWE fixed‐route service and mileage reimbursement to volunteer ride program.
Phase I also includes several in‐kind services such as website development, integration into GTFS, and
performance monitoring. An in‐kind contribution of one expansion vehicle will be provided by
PVVTA. The attached budget sheet illustrates the proposed budget for Phase I of the BWE.
The project budget sheet (Exhibit 1) also provides detail on the revenue sources such as revenue
through the Community Improvement Fund, several non‐profit agencies, and federal funds.
Fare
Fare for the BWE will be finalized during the project implementation phase. However, in the instance
of project planning, a projected fare of $7.00 for one‐way trips and $12.00 for round‐trips was
determined as a starting point. The BWE is modeled after the Med‐express in Imperial County which
provides trips to medical destinations in the amount of $7.50 for one‐way trips and $15.00 for round‐
trips, with passengers paying their fare in advance of trip‐making to help reduce no shows and ensure
that the limited numbers of seats on each vehicle tour are used by passengers.
Transfers to PVVTA scheduled service are free. Use of PVVTA’s Xtend‐A‐Ride, particularly in the early
morning hours, will involve a $5 fare although in the early months of the service to help build
ridership, PVVTA is considering waiving this fee. PVVTA will work with SunLine to determine what
transfer agreement is practicable. And the Steering Committee will assist PVVTA in establishing fare
policies related to Personal Care Attendants, and the determination of these, as well as fares for
children and youth.
Sustainability
After the first year of service, PVVTA with input from the Steering Committee will need to determine
if service should be continued. If services are continued, PVVTA and the Steering Committee will
need to identify funding sources to sustain and/or expand operations. Continuing operation of the
service should be less than initial start‐up due to reporting requirements that PVVTA will have to
comply with if federal funds are acquired. In addition, once ridership has stabilized, passenger fares
can contribute to operational cost of the service.
Funding sources and revenue streams are listed below as potential revenue streams for the BWE. It
should be noted that the signing of a new federal transportation bill (FAST Act) might provide
additional revenue or present limitations to the existing federal programs below.
FTA 5310 program – A State managed federal program that can provide capital and operating
assistance for BWE.
53
Blythe Wellness Express
Business Plan
8 | Page
Exhibit “A”
FTA 5311(f) Intercity Bus Program – A State managed federal program that can support
operating and capital assistance for projects that demonstrate a functional relationship to the
California Intercity Bus Network and National Intercity Bus Service.
Cap‐and‐trade Low Carbon Transit Operations Program (LCTOP) – A State program that will
fund operating and capital projects that expand or enhance existing transit service such as
extending transit routes, extending service hours, increase frequency of service, and increase
capacity.
Medicaid Program – The State of California administers the Medicaid program and treats
nonemergency medical transportation (NEMT) services as medical assistance expenditures.
These NEMT services allow Medicaid beneficiaries to obtain needed medical care.
Transportation providers that transport beneficiaries can bill for NEMT services to the State.
The BWE can potentially bill for NEMT services but will need to coordinate with the State
prior to receiving revenue from this program.
Fare increase – a fare increase is a method to ensure that the route is maintaining an
adequate farebox recovery ratio that complies with State mandates. Short‐term operating
costs will increase in the near future and a fare increase should be considered if it is
necessary to sustain the program. PVVTA will continue to monitor service and provide notice
if, during the annual short range transit planning process, that a fare increase is required to
continue operation. Fare increases might also be needed if the program needs to be
expanded to provide additional trips due to increased need. Both PVVTA and RCTC will work
together to determine the best course of action that benefits the community.
Next Steps
Initiate grant application for Rides to Wellness Program.
Finalize Memorandum of Understanding with RCTC on agency responsibilities.
Initiate Memorandum of Understanding with SunLine on operational details of BWE in
Coachella Valley and transfer agreement.
Initiate Memorandum of Understanding with the Palo Verde Health System.
Establish the Steering Committee
Work with the Hospital to finalize the data collection design and protocol.
Initiate and continue to provide project updates to PVVTA Board and community groups.
54
Blythe Wellness Express
Business Plan
9 | Page
Exhibit “A”
Finalize grant application and secure funding from Community Improvement Fund (CIF) in the
amount of $25,000.
Finalize County of Riverside Community Improvement Designation (CID) fund grant
processing request for $5,000.
55
Blythe Wellness Express
Business Plan
10 | Page
Exhibit “A”
56
Blythe Wellness Express
Business Plan
11 | Page
Exhibit “A”
Exhibit 1 ‐ Detail A
18‐month operating cost Amount Notes
Annual Total Management Fee $38,730
Estimated Annual Operational Costs $132,792
Annual Insurance $10,193
Total (18 month period) $181,715
57
Blythe Wellness Express Business Plan 12 | Page Exhibit “A” Exhibit 2A – BWE Routing Map and Schedule (Blythe to Coachella Valley) 58
Blythe Wellness Express Business Plan 13 | Page Exhibit “A” Exhibit 2B – BWE Routing Map and Schedule (Coachella Valley) 59
Blythe Wellness Express Business Plan 14 | Page Exhibit “A” Exhibit 2C ‐ Working Schedule per Run 60
Blythe Wellness Express Business Plan 15 | Page Exhibit “A” Exhibit 2D, Palo Verde Valley Transit Agency Local Routing and Coverage 61
Blythe Wellness Express
Business Plan
16 | Page
Exhibit “A”
Exhibit 3 – Steering Committee Membership/ Invitees
Palo Verde Valley Transit Agency [funding partner]
George Colangeli, General Manager
Dale Reynolds, Mobility Manager
Palo Verde Hospital [funding partner]
Sandra J. Anaya, MSHA, BSN, CPHQ – Chief Executive Officer
Liz Manjarrez, R.N. ‐ Continuing Care/ Outpatient Clinics Program Manager
Blythe Cancer Resource Center [funding partner]
Kay Smith, Volunteer
County Board of Supervisors, Supervisor Benoit [funding partner]
Brittney Baird, Board Assistant
Salud Clinic
Dr. David Brooks, M.D.
Dorothy Flores, Program Manager
SunLine Transit Agency
Anita Petke, Transit Planning Manager
Independent Living Partnership – TRIP
Richard Smith, Executive Director
VTCLI VetLink.org 211/ Riverside Community Connect
Maria De Los Santos, Operations Manager
Rolando Fuentes, Veterans Specialist
Riverside University Health System
Kim Trone, Government and Public Affairs
Amy Hyong, Public Health
University of Southern California
Ann Hamilton, Ph.D., Professor of Research – Department of Preventive Medicine, Keck School of
Medicine of University of Southern California
PVVTA’s Mobility Manager anticipates identifying appropriate Steering Committee participants from the
three primary care facilities in the Coachella Valley of Desert Regional Medical Center, Eisenhower Medical
Center or John F. Kennedy Memorial Hospital. Appropriate hospital liaison personnel, possibly through the
Continuing Care Departments, will be sought.
62
Blythe Wellness Express
Business Plan
17 | Page
Exhibit “A”
Exhibit 4 – Mobility Manager Job Description
PALO VERDE VALLEY TRANSIT AGENCY
JOB DESCRIPTION
Administration Special Services Coordinator / Mobility Manager
DEPARTMENT:
Transportation Concepts – Administration – Private Contractor
IMMEDIATE SUPERVISOR:
Administrative Supervisor / Mobility Manager ‐ Transportation Concepts – Private Contractor – Management
CLASSIFICATION:
Full Time – Non‐Exempt ‐ Management
DEFINITION:
Under the general direction of the Transit Manager, The Administrative Supervisor / Mobility Manager
supervises all activities of the Blythe Mobility Management Program including; special transit services, ADA
Certification, special event management, HR and Administration functions, marketing and community
outreach. Additional duties as assigned, ongoing.
EQUIPMENT/JOB LOCATION:
Uses desk calculator, computer system, two‐way radio, written and archived materials. Coordinator /
Manager’s Office located at 415 N. Main Street but may be subject to travel to all parts of the Agency service
area and throughout the County and Southern California Region for mobility and training purposes.
ESSENTIAL FUNCTIONS OF THE JOB:
As mobility manager, this position is directly responsible for the day to day activities, planning and carry
out of all Mobility Management functions including; marketing, community outreach and partnership
development, phone and in‐person contacts, data collection and input as listed within the MM program
detailed plan. This includes supporting PVVTA’s special transit services, particularly the new Blythe
Wellness Express (BWE).
Responsibilities related to the Blythe Wellness Express including
Coordinating with the Palo Verde Hospital Mobility Manager on scheduling rides, tracking and
reporting ridership and rider data, and promotion.
Implement the rider registration process; assist riders in registering for the BWE service.
Assist riders with reservations and perform other scheduling functions.
Collect data from riders each trip through the Rider Survey; analyze and report on findings.
Promote the BWE through community outreach, presentations to employers and community
organizations.
As Administrative Supervisor, this position will track attendance and contract employee processes of HR
63
Blythe Wellness Express
Business Plan
18 | Page
Exhibit “A”
including payroll input. Assists with operational administrative support for the Blythe Wellness Express, Desert
Roadrunner Service, TRIP and ADA Certification.
ADDITIONAL FUNCTIONS OF THE JOB:
Occasionally produce special reports, which may involve the frequency and extent of problems on
some programs or for specific reporting needs, or areas of concern with employee performance.
On occasion must assist with dispatch and in the field operations including public speaking, and
meeting planning.
Participate in transit collaborative and coordinating bodies.
Assist with grant application development.
Develop future project to meet unmet transit needs
REQUIRED KNOWLEDGE AND SKILLS:
Transportation resource, community resource and human services resource information knowledge.
Knowledge of the system's operating rules and regulations.
Written and Computer literacy skills to assist in the development of transportation resource
information.
Transportation referral service coordination information skills.
Ability to handle multiple projects and set priorities.
Customer services and problem solving skills.
Travel Training and case management skills.
Project organization skills.
Ability to use Web based travel planners matching transportation resources to needs.
Oral and written communication skills necessary to conduct transportation outreach activity
directed at community organizations.
Presentation skills to conduct community transportation meetings and conference presentations.
Have a precise knowledge of all finance, HR, payroll, Mobility, dispatch and special services processes
and duties.
WORKING CONDITIONS:
The Administrative Supervisor / Mobility Manager works indoors, sitting, with the ability to move at will, and
works in the field planning and assisting operations and mobility functions. A computer terminal and keyboard
is used for entering and retrieving data and preparing documents. Incumbents observe computer data and
reports to comply with administrative standards and duties. The work includes communicating orally in person
and by phone and radio. The Administrative Supervisor / Mobility Manager on occasion works outdoors in a
variety of weather conditions, including cold, extreme heat, and rain, when carrying out such marketing and
mobility duties, at meetings on an emergency basis or when assisting transit management and Agency staff.
Assignments include early morning, late evening, weekend and holiday work shifts.
MINIMUM QUALIFICATIONS:
A diploma from High School or passed GED test.
(3) three years of experience as a public transportation employee, preferably vehicle operator, and
one year of experience in transit operations and/or human services coordination.
Meets all background and minimum Company qualification for employment.
64
Blythe Wellness Express
Business Plan
19 | Page
Exhibit “A”
CONDITIONS OF EMPLOYMENT:
Must have a driving record clear of revocations, suspensions, and cancellations for the past three years; Must
not have a criminal record and be clear of convictions of crimes or anticipatory crimes as defined by the
Department of Justice. Be able to pass a standard Drug/Alcohol screen; position is funded through State and
Federal Grants and is not a guaranteed or permanent position as to the stipulations and requirements of the
specific grants for this position. Employee is subject to frequent and on‐going performance review to ensure
compliance with all grant requirements.
65
Blythe Wellness Express Business Plan MOU and Subrecipient Agreement Exhibit “A” 17336.00013\29544066.1 Exhibit 5 – Project Schedule 66
MOU and Subrecipient Agreement Exhibit “B”
17336.00013\29544066.1
EXHIBIT "B"
ADDITIONAL COMPLIANCE AND REPORTING REQUIREMENTS
PVVTA agrees to the following responsibilities for the Project
1. Comply with the requirements of 49 CFR, Part 26, et. seq., and all other FTA
Disadvantaged Business Enterprise (DBE) rules, regulations and policies in carrying
out this Agreement, and shall implement a stand-alone DBE Program that includes
goal setting, outreach, monitoring, and reporting. PVVTA shall create and maintain
records of compliance with the DBE obligations in this Agreement, and provide
compliance information to RCTC upon request.
2. Provide all information needed for quarterly project reporting and milestone updates
to allow RCTC enough time to prepare and submit to the FTA on a timely basis all
required or requested FTA reports and updates. In no event shall such reports be
received later than ten (10) days prior to the required date of the quarterly
submission to the FTA, which is 30 days following the end of each quarter.
3. Provide quarterly reports to RCTC that include updates on the Project, summarizing
actual data versus budget, to assist in the measurement of performance metrics.
4. As applicable, prepare and submit all required reports to federal and state agencies
in a timely manner by the due dates established by those agencies in order to avoid
any penalties that could impair funding to RCTC.
5. Notify RCTC in writing within five (5) business days of the commencement of a
federal or state agency review or audit, provide draft and final copies of the related
reports within ten (10) business days of receipt from such agency, and provide
copies of any PVVTA responses to required corrective actions. PVVTA shall
update RCTC on the status of required actions on a quarterly basis until such
corrective actions have been completed to the satisfaction of the federal or state
agency.
Failure of PVVTA to abide by the conditions above may result in delay to payment
schedule outlined in Responsibilities of RCTC.
67