HomeMy Public PortalAbout11) 7E Acceptance of Pavement Rehabilitation ProjectAGENDA
ITEM ?.E.
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE : September 5 , 2017
TO: The Honorable City Council
FROM : Bryan Cook , City Manager
By : Michael D. Forbes , Community Development Director
SUBJECT: ACCEPTANCE OF FISCAL YEAR 2016-17 PAVEMENT
REHABILITATION PROJECT (CIP NO. P13-02)
RECOMMENDATION :
The City Council is requested to accept the Fiscal Year (FY ) 2016-17 Pavement
Rehabilitat ion Project (CIP No . P13-02) as completed by Pavement Coa t ings Co .
BACKGROUND :
1. In 2013 , the City completed a citywide Pavement Management Program (PMP)
report . The report presented findings and recommendations from a pavement
condition survey of the City's street network , including pavement condition
summaries , preservation and repair activities , and projected budgets for those
activities .
2 . In June 2016, the City Council approved the FY 2016-17 City Budget. The budget
included an allocation of $1 .5 million of Measure R transportation funds for Capital
Improvement Program (CI P) No . P13-02 for pavement rehabilitation pursuant to the
findings and recommendations of t he PMP .
3. On August 2 , 2016 , the City Council approved the Plans , Specifications , and
Estimates Bid Pa ckage and advertisement of Notice Inviting Bids (NIB) for the
project. The NIB was advertised in the newspaper, on the City web site , and in
various trade publications .
4 . On the due date of September 1, 2016 , four bids were received and opened publicly.
Out of four bids received , Pavement Coatings Co. was found to be the lo west
responsive bidder (Attachment "A "). The base bid submitted by Pavement Coatings
Co . was in the amount of $661 ,850 .
5. On September 20 , 2016 , the City Council awarded the con struction contract to
Pavement Coa ting s Co . for $661,850 and approved a 10 percent contingency .
City Council
September 5, 2017
Page 2
6 . On November 7 , 2016 , Pavement Coatings Co . began construction of the project
per plans , specifications , and bid documents per contract w ith the City . Per its
contract with the City , Transtech was directed to provide construction management,
supervision , material testing , and labor compliance services . The project was
comp leted on schedule .
ANALYSIS :
Following the approach of prioritizing preventive maintenance , the FY 2016-17 Pavement
Rehabilitation Project completed slurry seal resurfacing of approximately 2 .35 million
square feet of pavement. The project also included localized pavement and pothole
repairs at various locations .
As authorized by the City Council, a portion of the contingency budget was uti lized to
install additional signage and striping improvements on the Rosemead Boulevard west
frontage road , and at the intersections of Lemon Avenue and Trelawney Avenue , Oak
Avenue and Cam ino Real Avenue , Freer Street and El Monte Avenue , and G id ley Street
and Cloverly Avenue in the amount of $5 ,147.73 . The final total construction amount pa id
to Pavement Coatings Co . including the base contract and contingency is $666 ,997 .73
(Attachment "B").
The list of streets that were resurfaced with slurry seal under this project are listed in
Attachment "C".
CITY STRATEGIC GOALS:
The FY 2016-17 Pavement Rehabilitation Project furthers the City Strategic Goals of
Public Health and Safety, Quality of Life , Sustainable Infrastructu re , and Econom ic
Development.
FISCAL IMPACT:
Funds for th is project were allocated in the FY 2016-17 City Budget under CIP No . P13-
02 .
ATTACHMENTS:
A . Bid Submitted by Pavement Coatings Co .
B. Final Invoice from Pavement Coatings Co .
C . List of Streets Resurfaced
ATTACHMENT A
Bid Submitted
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BIDDER SHAU COMPLETE AND SUBMIT AU DOCUMENTS AND PAGES IN SlCTION "C. BIDDER'S PROPOSAl"
F er 's Name :
C. BIDDER'S PROPOSAL
FY 2016-17 PAVEMENT REHABILITATION PROJECT
CITY PROJECT I D: Pll-02
City o f Tem ple City
PAVEMENT COATINGS CO .
In accorda nce with t he City o f Te mole City's Not ice lnvrting Sea le d Bids, the und ersigned BIDDER. hereby
proposes t o furnish a ll m aterrals, equ ioment , t ools, lab or, an d incidentals requ red for the ab ove stat ed
prOJect as set forth on I he Plans. Specrfrcatrons. and contract document s therefore. and to perform all work
rn the m a nne r a nd time prescnbed there1n.
BIDDER decl ares that this pro pos al is based upon careful exam natro n of the wor< si te. Plans.
Specr fkatrons. Instructions to Bldoers. and all o the r contract documents If t his proposal rs accepted for
award , BIDDER understands tha t farl urc to enter ant o a contract in t he M anner and t im e pr csc rrbco w1ll
r esult i n forfeiture t o the Cit y o f Ternple O ty o f l h e gucuantee ttccum p ~ny1ng I his proposal.
BIODfR understands t hat a bid is required f o r the ent r~ wo"k The cont ract will be awarded on t he prices
~hown on the brd sc hedu le. Il lS agreed that th~ um ~ and/or lum p sum p r ices br d •nclude all appurtenant
el(penses, tal!Ce.S, royalties and tees In the case of d iSCrepa ncies in the amounts of b1d, unrt pnces shall
govern over e<tended amount. and w o rds shall govern ove· lrgures.
If awarded the Contract . t he undersrgned fur1her agr ees that in t he event o f the BIDD ER'S default on
eiCecutrng the requ1red cont ract a nd f1hng the necessary bonds and insura nce certlf 1ntes w i th1n t en
workong days after the date of the Crty of Temple Crtv's notrce of award of contract tc the BIDDER. the
p roceeds o f t ~e se cu rrty accompanying this bod shall become the p roperty o f the Crty o f Temple Crty and
t h is b1d a nd the acceptance hereof may, at the C1ty o f Temple City's opt ron, be considered null and v ord.
BID SCHED ULE
To the Te)Tlplc Ci ty's City Council. here on called the ·council"
Pursuant to and In campi a nee wltM your Not1ce lnv1tins 61ds and the o t her documents relaung the re t o, the
u ndersrgned b rdder, h avi ng famrharl<ed hrmself with the work as per the paragraph, Drscrepancr es and
M isund ersta ndongs. cont ai ned on the INSTRUCTION S TO BIDDERS sec t io n, and wrth the terms of th~ cont rJ cl,
the local condr tio ns aHect1ng the pe rformance of the coNra ct , and t he cost of the w o rk at the pl.ace where
the w ork •s done. and wi th t he draw•ncs and spe cif icat io ns an d other contract doc u mf"nt ~. h trf'bV propose s
and agr~es t o p erform. woth rn the trme stopulated . the contract . rncludr ng all of ots compo nent pam. and
everythrnc reQurred to be pe rformed. and to provrdc and f ur nosh anv and all of the labo r. mat<rrals. tools.
expendable! eQuipment. and all appl1cable taJCes. ut ility and transportat ion servtces necess.1rv t o perform the
contr.Jct .Jnd complete i n a wo rkmanllkl:a manner, al rn smct conformit •t wnh :he Contract Doc u ment s on file
at the office o r lhe Crty Clerk o f sard City, per t h e rollowtng b rd ~hedul e:
(St dder shall provtde a bid amount for e ach bid ttem hsled below. Fatlu re to p rov1de a btd for each b•d it em
shall rrndrr the b td non·res ponsrve)
P ace: C.l
fE\1Pl£rllY Colo 810!lfGAI10 Grn-AAC TDOCL.Mf't -~ 'UtN!o\HOM'I:Ci tl(..lnOI'IS
NO'Oll-IIPA.I/EL'EJ.T ROt\il."IAl ONP::n.IECT O"'r PROJI!tl -D P13-U
.t...Q Jlll 2010
Oocvr..-. c,e..n.. P l)t 12 :J tb
BIDDER SHAll COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION ·c BIDDERS PROPOSAL•
BASE BID SCHEDULE
FY 2016-17 PAVEMENT REHABILITATION PROJECT
CITY PROJECT ID: P13 ·02
Cit y o f Temp le Ci t y
Descriptio n Qua ntity Unit Unit Bid Tot al Bid
Item Am o unt Amo unt I
I Constc .Jet Quick Set EmulsiO n Aggrego:ne Slurry Type
II {C~tionic) with 2M "*''~nt l atex AddiTive t o
1
rndude curb returrs ct all~r'ltencctrnc streets. 1 h1s 2.300.000 SF $ .17 $ 3"11 ,009
I
bid ~tem shall app y t o il ll stree:~ ht ~d •n AFJpeud~~
8 -ProJeCt Streets l1St and sh own 1n APtJtn~IX C
PrO}Kf Pion
Lcx•lited Pavement Re-pa1rs at variouJ loc~tiOl'l~ · I
Rerrove ex 1st ng AC pavement scctto n to 10" dept h.
Construct 2" ARHM over 2" Typt: B·PG 64 ·10 over 6'' ,, -J= 2 Crushed Aure c ate Base (CAB) over !f' scomftcd af'\d lO.OOC SF $ (Q
co mpxted subsr~de Th rs brd •te m shall apply to
varr ous streets lrst ed rn A.p~nd1x B Pro)tCt ~trccu
Ust and shown in AppendiX C -Prajecr Plan.
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f(toC\l.Cf"'t ~ ~liCCOh~,lCXalf .. -s 'U.!CS~SP£CSGlfC'S
:V2C1117,A'fDCCi"~·t\ll.tJ.T10'11PR0.£:T crv;:~DPU<'1
BIOOfA SHAll C0\1PL£TE AND SliBMrT AU DOCUMENTS AND PAG ES IN 5ECT10N •c 8.10011~ PIOPOU.l. •
Item
BASE BID SCHEDULE
FY 2016-17 PAVEMENT REHABILITATION PROJECT
CITY PROIECT ID: Pll-02
City oflempl e City
Description ]
Unit Bid Total B1d
Quantity Unit +--::A.::m::o:.:u::.n::.t ___ _:Amount
ReStore Existing St .. p ng. LI-nn lines. Crosswo lks,
Pa'I/Cmcrt lc:gcn<b. A!row Markings, Soccd Llm•t
Leeends, Sto p legends. .and all other eJUs:1ng
legends ~nd m~rklngs on p:.vement (Append'' D·
fr,.srmq Street Gooqk Acoafs mtludcs Clo S:tng
G:JO&Ie Aenal s show inc E:ttn.nc Strtpmc, l tmtt ltnes,
Crossw31ks, Pavement Le gend s, Arrow f!.li.v ktng s,
Speed ltmtt l~ends, Stop Legends, ~nd 311 ether
tJtU•nc lccends and ~rk "11 on pavement to be
rtUOfed) Re-!1\0f<l,lo~ "twll be! .. " foUoW\
b ti u ns 1nc stnptng sn~Jt be restored wnh new
stnPH''C ~r curre,t Caftrans Ot'tat s vmh rarSed
m1r l~
Cel"'te r Lt.,es per Oet~1ls 2. 22., 32 u
opol cab;.,
• _ U nc l..i rle') per Oetai· 9 • .nclud n,g so· long I
sohd hnes ~t intersections
Left ard Rtcht Turn Lare P~ Oet~•l 36 .
lim t lines and UosooNal k\ n • wd~~: hn~s
(r'"\o~tcn e 'rSti ns coo· of crossw~ ks ("'h te or
~eltow) All Cro ss""'• lu a nd l m1t l.Jnes shall have
~poi1Uble r.-•~ed m~r l(er-s along 1he enure lme
len cth ~~ 21"' sp~o ng
Pavement Lecerds A.rtow ~arktncs.
Sp~d Lun•t Le-se nd". St oo I "&end~. and a ll other
t~IClStt.,g legends and mar<1ngs on pavement per
current apphc~ble Clltrans Staf'\dards.
For ~II 11em s above. pa int shal l be thermoplastic::
P' nt 'nd reflect ive.
Thts bte tem shall a p p v t o aJI streets listed 1n
A~ndt¥ B -P "OjKr Srr~ers Lur iln d shown '"
'10,CC(;
ApptndiY C-Pro1Kr P110n --t----~
loop rfPIJtements {6 ' ro\K'Id} whNe necesiarv 10 EA s4?>5"
s '10, coo
TOTAl BASE BID AMOUNT s (.,(,{, S5c.-
·OM'U.cnv CA f:t"C**G»CCONTMCI COCUl'!'f~~ Pl.A.'\.3 AhO!f"!:lflt.AJ C\OS
fYlf ... 1'"1oYIJ,!(Jrrlf ~U1/I.~PfiG.tC" 0"'Y PQ:lA.C.ICPIM1
1..-).1\ l2Cif
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BJOOEA SHAll COMPlETE AND SUBMrT AU DOCUMENTS AND PAGES IN SICTIO~ ·c. BIO OEA·s PROPOS.Al•
The •w•rd of Contract shall be based on the TO TAL BASE B ID AMOUNT only. The ADDITIVE
ALTERNATE BI D SCHEDULE ITEMS shown por tho ADDITIVE ALTERNATE BID SCHEDULE
below w ill not be taken into ~ccou nt in detem1ining the l owest rvsponsible b idd er. City m~y ~dd
b i d i tems from the ADDITIVE ALTERNATE BI D SCHEDULE •t the sole and complete discretion
of tho City as part of the erformance of the contract.
In the cue of d iscrep;mdes, total btd w tl be bast!d on cal cui~ ted amounts b~H~d on qu a nuttcs ~nd Unit Bid
Amounts ·----------,-
Full compenntion for the it ems l isted to the r ight as I 11. MobilizatiOn I De mobiliza t ion
Items A, Band Care cons idered as mclusive in each B. Traffic Control
81d Item listed above 1n the Base 81d Schedule and
Addit ive Alternate Btd Schedul e as applicable, and
no add 11lo n~l and/or separate compensation w1ll be
allowed
C. NPDES, WWECP. and Best Man agement PractiCes
(BMPs), Pub" Conven1ence and Saferv
Th e b•d prl(ts shalltnclude any and al l costs. 1nclud•ng labor, matenals, 1ppurtenan t e ),pens.e1 tatt es. royalt1e1
ttn d ""Va ndall oth~r inctdental costs to complete tht protect. tn com pli a nce wnh t h ~ Otd and Contract
Documents an d all applicable codes and st andards
Mob1 il ~t iO'l/dcmobi 1 tl~ltOn, tJ~ffic control .and )afetv a re assumed to be ndvded n vauous btd Items as
app ltGtblt All o ther work tt t!ms not spec•ficalfv ltsted •n the btd schedule , but nt-rC'~sary to ccmpl~te the work
per b ,d and contract documents and all appl iCable codes and sta ndards are as!u mcd to be Included 1n t he b d
pnces.
The urv reserves the nght to add , de lete, increose or dec-ease the amount of any qua ntity sho"n •nd to
delete ~ry it em from the conttc~ct and pay the cont r~ctor •t the b td u mt pnce~ )<Jions .H the total amount of
cha"f!e does not exceed 3" (plus o r minus) of the tota l bid amount for the Mtir~ prolt'<t If t ''" rhongr
exce eds 35%, a cha"'e order may be negoliated to adjuSt unit b1d pnces.
A b 1d 1!1. requ lfl-d f or the enllfe work. th~t the quant1Ues )et forth'" the Btd Scheaule •re to calcula te total b•d
amount. and that ftnal compensatiOn unde-r the contract w•ll be bastd upon th~ actual quant1t1es of work
sauslacl or 1v completed.
1!1dd er shall orovtdc a b1d amount for each b1d 1te m hstcd below. Fa11ure to provide a 01d for each bid 1tem s~l
re-nder tt'lt' b·d non.responsive
Pice: C.4
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no 11l16·1rPAVEWOo'T~r .. ncwPRO.£C1 ::nVPAO.IE:Cl c·PU.02
A.4A 1n16
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BIDDER SHAU COMPLETE AND SUSMIT ALL DOCUMENTS AND PAGES IN SECTION •c. BIDDER'S PRO !>mAL•
I tem
ADDITIVE BID ITEMS SCHEDULE
FY 20 16-17 PAVEMENT REHABILITATION PRO JECT
CITY PROJECT ID: PU-02
City ofT~mp l~ City
Description Qu•ntlty Unit U n it Bid
Amount
C'-'r b Sid~ Houst! Numbt!rmg-on v~rllc .. l curb
f.1 cc (4" t:J II numerals patn tcd bi<Jck: on w h •te
pa1nted background! U a hcu\P number IS
alreadv painted on the exts llng curb t ~cP, 11 shall
bf" fiNt brushed off 011nd cleaned, 21nd th~n
pamted over whh double co~t white bac<.ground
I
I
Total Bid
Amou nt
I A I
base cov ering the e.:•stmc number completely 10,000 El\ s I' s no.ooo (bru:sh lna off 4!nd cleantns 3pptlcs to~~~ curb side
house numberinc patnt•nc even •I the re •s no
UIStlng hoUle number ns; painted) Tht old
house number shall not bleed/show thr u t ht!:
p~lnted w hite b.1c'cgrounci Ah er tht~ 'Nh·te
backiround is compfetet'f' dncd. new ho.JSC
number shall be pa1nt td I -· I Re5tor.1 tion of e•ist inc curb face pa•ntlf'IC fBiut!:,
Green, Yellow , Red. Wh1te. etc.) in various .ifeots
as necessary t o match t:Kts tms curb fa ce colon.
A 2 The new pa;int sh<JII be appl1ed ;~her c·dsttns 2,SOO Lf s S.-s 2.0,000
pamt •s brushed off and ct f"aned fhc new pauu
shall be ~ppl ied 1n 2 c~t~ on both "'~•t •co~l i•'d
top face o f t he curb.
Cole m1ll 2" Lh1ck CK ISIIng asphalt concrete
pave"ment.
The contractor shall provide .1 unit bid puce
I ba~ on the followmc base cr1tena:
A.3.1
. 1 to 2 la ne each di rect10n. 20,000 SF s -S0 S jC,OOO . To to~ I irea of 12,500 sf to 24.999 sf . Traffic cont rol per stal'ldard Watch ManuJI.
This bid unit pn u w•ll bt! uM:d for pJyment of I Quant •tlcs completed w•th•n the above spec•Oed
r.angc. ---Constr uct 2 .. t h.c ._ ARHM AC Pa,·ement Overl;:,y,
. --
{ARHM-GG -C) I Ti'\e contractor shall orovtde a un•t b •d price
bas("d on the following~~ Cr'tt ena
A.l .2
1 to 2 lane each dnccuon 20,000 SF s l ' l.oD s r;z , ooo . Tota l area of 12,500 d to 24 ,999 ~f
Tr affic controf per st andard Watch Manual. I ThiS bod unit price Will be u>e<l f o• p•ym ent ol
quanut•ts completed w 1thm the 3bo ve spe<•f•ed I
~ ~ ----
Po co: c.s
• TEU.I>"~f em, CA. aL·OihGJoN:l C()lor'lW:t OOCW£.N'"'S :V.NS A!-10 ~"~ICAOC'OS
FY nlf.l f PAVUJ:EWT ~:;.\IUTAflON PttOJ::· CIT"' PIOCJEC"' IJ ='1).(2
~110 1,
Ol~~;o ... ,,_.~
SJ OOl:51 SHAUCOMPUTE AND SUHMIJ ALL OOCUMtNTSAND PAGES IN SECTION ·c. BIDDER'S PROPOSAL•
Item
I
I
A.4.2
I
A.S.l
I
I
I A.5.2
ADDITIVE BID ITEMS SCHEDULE
FY 2016-17 PAVEMENT REHABILITATION PROJECT
CITY PROJECT ID: Pl3~2
City of T~mpl~ City
De scrip t ion
Cold m1ll 2'" :hick exist•ng asphalt concret e
pavement
The contractor sh all pr ov d e a un1t b•d pnce
d
, • ., \;o
Construct 2'" ~hi e~ ARH'VI AC P~vemtnt Ovtrl~y,
{I<RHM ·GG -C).
The contractor shotll prov1de ~ unit bid puce
based on t he follow•n~ b.1se cnteri3: . l to 2 lome ecch direction. . Tot ol ore o of 25,000 sf lo 49,999 sf . Trame contr ol per st andard Watch Manual
r h1s b1d un.t pnce wdl be u!ed for payment of
qu.1nt 1tiPS complf"ted ¥J•thtn the above speCified
r~nAe.
Cold m II 2" t hkk e),i!t •nc ;uphalt concrete
p~ven"ent
The cOf"'tractor sh~ I prov•dc a u n1t b•d prtec
b.Jsed o n t he follow •ng ba"e cntrri"' j• 1 to 2 lone coch di,e<!lon.
• Tote~l4ree~ of SO,OOO ,.r to 99 ,999 -;(
• Trafftc control oer standard Watch Manual.
This b1d unit price will be u-;ed for pi yment of
Quan1iues completed ¥.:1th•n the above spec1fied
ran£e
Construct 2'" :hiC k ARHVi A.C Pavement Over a•1,
(AqHM-GG·Cl .
The contractor •h01ll provtde a umt b1d puc~
based on the fo ll ow•ng b3se crnene~:
1 t o 2 lane each d1rKtton . TotJ I J reJ o f so.ooo sf t o 99,999 sf. . Trafftc control per standard Wat ch Manual .
This b d u"it price Will be used for piyment of
q.Jantities completed within :he a b ove spectfi ed
I
--
l
1
SF
·-
SF
SF
I
s
Unit Bid
Amount
.40
---
s z _ 7,0
s .7 0
---
------·-'.!!!Se .
~-
Pace: C.6
s
I s
$
s
I
lotal Bid
Amount
.40
-~-
2-1 0
-$0
1 --
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